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1981/08/24 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES August 24, 19 The Council of the City of Rohnert Park met this date in regular session commencing at 7:00 p.m, in the City Offices, 6750 Commerce Boulevard, Rohnert Park,with Mayor Cavalli pre- siding`. The regular session was preceded by an executive session which commenced at 7:00 p.m. and at which all Council- men, except Councilman Hopkins, Asst. City Manager Albright and 'City Attorney Flitner were present and which was held to discuss personnel and litigation matters. Call to Order Mayor Cavalli called the meeting of the regular session to order at approximately 7:10­p.m <� and led the pledge of allegiance..- Roll Call Present: (4) Councilmen Hollingsworth, Roberts, Stewart and Cavalli Absent: (1) Councilman Hopkins Staff present for all or part of the meeting: Asst. City 'Manager Albright, City Engineer Brust, Planning Director Skanchy, Finance Director Netter.and City Attorney Flitner, Approval of Minutes Upon motion of Councilman Hollingsworth, seconded by Councilman Roberts, and unanimously approved with Councilman Stewart abstaining., the minutes of August 10, 1981 were approved as submitted. Approval of Bills Upon motion of Councilman Hollingsworth, seconded by Councilman Roberts, and unanimously approved, the bills presented per the attached list in the amount of $3489955.42 were approved. °s ♦ '� at '° e' ee es' ♦ en 9 +n' e. ie J a♦ • e's • i.' C 0 N$ E N T C.A L E N D A R Asst. City Manager `Albright referred the Council to City Manager Callinanos Council meeting memo dated August 20, 1981 for explanation of all the matters on the Consent Calendar. Resolution No..81 -137 RESOLUTION DETERMINING THE AMOUNT OF MONEY NECESSARY TO BE RAISED FROM.PROPERTY TAXES AND SETTING TAX RATE FOR 1981 -82 FISCAL YEAR FOR GENERAL OBLIGATION BONDS Resolution No. 81 -138 A RESOLUTION RATIFYING THE TRANSFER OF GENERAL FUND MONIES TO THE CORPORATION YARD ADDITION (Project No. 1980 -13) Resolution No. 81 -139 A RESOLUTION RATIFYING THE FISCAL YEAR END 1980 -81 TRANSFER FROM THE GENERAL FUND TO THE GENERAL FUND RESERVE Resolution No. 81 -140 RESOLUTION APPROVING'DEPOSIT TO DEVELOPMENT IMPROVEMENT FUND OF REMAINING BALANCES IN CERTAIN MATURE ASSESSMENT DISTRICTS Resolution No. 81 -141 RESOLUTION COMMENDING "ROBERT H. MEYER ON THE OCCASION OF HIS RETIREMENT Page '2 ;:August 24, 1981 Councilman Hollingsworth questioned Resolutions Nos. 81 -138 and 81 -139 in that the Council was giving approval after the transfer of funds had been made. Finance Director Netter explained that the transfers were made on.,the recommendation of the City.Manager and that Council's prior.approval had not been made due to the necessity of having the'transfers completed prior to year end June 30, 1981. With the uncertainties of not knowing exactly what the ending bal- . ance,,would be in the general fund, it was not known until the last days of July that a transfer could even be made. Upon motion of Councilman Roberts, seconded by Councilman Stewart, and unanimously approved, reading of Resolutions Nos. 81 -137 through 81 -141 was waived and said resolutions were adopted. AN ORDINANCE OF THE CITY OF ROHNERT PARK AMENDING CHAPTER 15,16 OF THE ROHNERT PARK MUNICIPAL CODE (Building and Construction, Electrical Code) Asst. to City Manager Albright referred Council to City Manager Callinan's Council meeting memo dated August 20, 1981 for explanation of the ordinance. City Engineer Brust briefly explained the ordinance referring to his memo dated August 20, 1981 to City Manager Callinan, Mr. Brust noted that staff recommended the amendment to the electrical code. Discussion followed. Jim Redding, 7147 Barbi Lane was recognized and related that although he was not an authority on the matter he thought that the amendment would help reduce building costs and not have an adverse effect on tfie safety of the building. Discussion followed. Upon motion of Councilman Stewart, seconded by Councilman 'Hollingsworth, and approved by the following roll call vote, reading of Ordinance No. 387 was waived and said Ordinance was introduced, and a public hearing was set to review the Ordinance on September 28, 1981. .AYES: (3). Councilmen Hollingsworth, Stewart and Cavalli NOES: (1)' .Councilman Roberts ABSENT: (1) Councilman Hopkins File No. 0784, Pacific Asst, City Manager Albright referred Council to City Manager Telephone, Landscape Callinan's memo dated August 20, 1981 regarding landscape Plans plans for the Pacific Telephone Company project. Page 3 August 24, 1981 Planning Director Skanchy noted that at the Council's request landscape plans for the Pacific Telephone Company project to be developed on State Farm Drive be presented to the Council for review. Mr. Skanchy referred Council to site plans on display noting changes as recommended by the Planning Commis- sion. Mr. Skanchy indicated the reason for bringing the landscape plans to Council was Council's objection to the mulch blown -on seed process for applying the proposed lawn areas. Discussion followed regarding mulch blown -on seed vs. sod grass. Zora Wolburn, landscape architect for the proposed Pacific Telephone project was recognized and briefly commented on the cost difference between mulch blown -on seed and sod applied grass. She recommend.ed.blown -on grass due to the type of adobe soil in Rohnert Park. Discussion followed. Jim Redding, 7147 Barbi Lane was recognized and requested.that the Council require sod grass for said project. Mr. Redding pointed out that a hay field was located directly across from the proposed project which would carry weeds across and into the freshly planted grass. Mr. Reding recommended that the proposed trees be of the same type located in the center di- vider on State Farm Drive and that the sidewalk meander for a better look. Mr. Redding also recommended that the project provide benches and trash recepticals such as those located on the Rohnert.Park Expressway in front of the State Farm building. Discussion followed. Planning Director Skanchy noted that the meandering sidewalk and trees had been made conditions by the Planning Commission. Discussion followed concerning maintenance of the proposed project and lack of same at the existing Pacific Telephone building located on Commerce Boulevard. Councilman Roberts made a motion, seconded by Councilman Hollingsworth, and unanimously approved, to approve landscape plans for File No. 0784, Pacific Telephone Company, first phase, subject to the conditions as outlined by the Planning Commission and to include that the lawn be sod, two (2) benches and trash recepticals be provided on the project along State Farm Drive of the same type as those in front of the State Farm building. Council directed staff and Planning Commission to draft a resolution making it a condition that sod lawn be required on the following main thoroughfares: Commerce Boulevard, Southwest Boulevard, Rohnert Park Expressway, Redwood Drive, Country Club Drive, Golf Course Drive, Snyder Lane, East Cotati Avenue, Enterprise Drive, and any others deemed necessary by staff and the Planning Commission. File No. 0780, 10 Asst. City Manager Albright referred Council to City Manager Enterprise Drive- Callinan's memo dated August 20, 1981 regarding some signs Signs approved by the Planning Commission for the building at 10 Enterprise Drive. Page 4 August 24, 1981 Planning Director Skanchyreferred.Council to plans on display :of the proposed sign locations:. Mr. Skanchy expressed staff's objection to the _.signs pointing out that at the time of const- ruction it was_ - conditioned that no signs be allowed on the west or north sides of the building. Mr. Skanchy noted that there was no rear.:access to the bu.ilding..other than emergency exits. Councilman Councilman Hollingsworth left the Council Chamberg at this Hollingsworth Leaves point in the meeting the time being approximately 8:13 p.m. and Returns and returned at approximately 8:14 p.m. Council thanked staff for their report and it was the concensus of the Council, not to take an action on the matter and let the sign be approved as per Planning Commission conditions. Hydroelectric Asst. to City Manager Albright referred Council to City Manager Generating Plant Callinan's memo dated August 20, 1981 regarding the development of ,hydroelectric plants. City Engineer :Brust explained that.'th.e city had worked with Superior California Hydroelectric, Inc. on a formal agreement between their firm and the city. Mr., Brust reported that copies of the draft proposed agreement had been provided to each Councilman. Mr. Brust indicated that there were several issues in the agreementthat, still needed to be worked on and that further meetings with Superior California Hydroelectric, Inc. attorney and - project manager was needed. Mr. Brust expressed that the major area of concern had to do with insurance lia- bility, compounding the 5% amount of city's electric consumption, ...excess profits, and options to renegotiate the agreement at a future date. Finance Director Netter related that he had spoken with Redwood Empire Municipal Insurance Fund General Manager Frank James concerning insurance liability and that he recommended that the proposed coverage be increased from 5 million to 10 million dollars combined single limit.for: both liability and property coverage. City Attorney Flitner briefly reviewed areas of the agreement that he,felt still needed goving over, i.e. insurance liability, compounded interest. payments to city,.excess profits, annual payment percentages, rights to locate sites, SCH's responsi- bilities, right to first refusal, right to develop additional agreements, service fees, written consent, agreement modified by writing, non-performance, etc. Discussion followed. Superior California Hydroelectric,, Inc. Attorney Tom Kelly was recognized and indicated that S.C.H. had received no permits as of yet for the proposed project. Mr. Kelly initiated general discussion regarding funding, the formal agreement, permits, etc. Discussion followed. Mr. Kelly introduced Bob Lewis as project manager for S.C.H. Page 5 August 24, 1981 Councilman Roberts expressed his feelings to have the vacancy announced to the public and accept a new set of applications. He recommended Council follow the same procedures as with all other..Commissions. Councilman Roberts noted that to his recollection the Senior Citizen Advisory Commission was created purely as an advisory Commission to the Council and not a working committee. Peter McCormick, Senior Citizen Advisory Commission Chairman was recognized and related that two members of the Commission had formed a working committee to help organize the drop -in center for seniors. He pointed out that the working committee was not working as the advisory commission but strictly in- terested members desiring to help organize the center. Dis- cussion followed. Councilman Stewart initiated discussion concerning her desire to appoint one of the applicants from the remaining list. Councilman Stewart felt it would be a waste of time to accept new applications and then choose an individual that was cur- rently on the remaining list. Councilman Roberts Councilman Roberts left the Council Chambers at this point Leaves and Returns in the meeting the time being approximately 9 :45 p.m. and returned at approximately 9 :46 p.m. It was the concensus of the Council to first contact the applicants on the remaining list to see if they were still'' interested and if still interested to possibly appoint one of them to the vacancy at the next regularly scheduled meeting. It was the concensus of the Council that they would like additional information on the proposed project before making any major decisions. Councilman Hollingsworth made a motion, seconded by Councilman Roberts and unanimously approved to hold a special meeting on Monday, August 31, 1981 at 6 :00 p.m. at the Rohnert Park City Offices to further discuss Hydroelectric Generating plants. Recess Mayor Cavalli declared a recess at this point in the meeting" the time being approximately 9 :16 p.m. Reconvene Mayor Cavalli reconvened the meeting at approximately 9 :26 p.m. Sr. Citizen Advisory Asst. to City Manager Albright referred Council to Council Commission Resignation meeting memo of August 20, 1981 concerning the resignation of Senior Citizen Advisory Commissioner Daisy Dolby. Mr. Albright related that the vacancy could either be filled by appointing an applicant from the remaining list of previous applicants or announce the vacancy and accept new applications. A motion was duly made and seconded, and approved, to accept the resignation of Senior Citizen Advisory Commissioner Daisy Dolby. Councilman Roberts expressed his feelings to have the vacancy announced to the public and accept a new set of applications. He recommended Council follow the same procedures as with all other..Commissions. Councilman Roberts noted that to his recollection the Senior Citizen Advisory Commission was created purely as an advisory Commission to the Council and not a working committee. Peter McCormick, Senior Citizen Advisory Commission Chairman was recognized and related that two members of the Commission had formed a working committee to help organize the drop -in center for seniors. He pointed out that the working committee was not working as the advisory commission but strictly in- terested members desiring to help organize the center. Dis- cussion followed. Councilman Stewart initiated discussion concerning her desire to appoint one of the applicants from the remaining list. Councilman Stewart felt it would be a waste of time to accept new applications and then choose an individual that was cur- rently on the remaining list. Councilman Roberts Councilman Roberts left the Council Chambers at this point Leaves and Returns in the meeting the time being approximately 9 :45 p.m. and returned at approximately 9 :46 p.m. It was the concensus of the Council to first contact the applicants on the remaining list to see if they were still'' interested and if still interested to possibly appoint one of them to the vacancy at the next regularly scheduled meeting. Page 6 August 24, 1981 Communications Communications per the attached outline were brought to the attention of''the' City Council. No action was taken on any :etimmunications except as specifically noted in these minutes. Animal ..Run Councilman Roberts questioned if the three incoming communica- tions listed, on.the August 17, 1951 Communications outline dealt with'the same animal run. Asst. City Manager Albright responded that they did. Cadle's Mercy It was the concensus of the Council to put off discussion con - Ambulance Service cerning.CadW s Mercy Ambulance Service's rate changes until the'next regularly scheduled Council'meeting with City Manager Callinan in attendance. Dir. of Public Safety` It was the concensus of the Council to put off discussion con- Dennett- Police cerning Director of Public. "Safety Dennett's, memorandum concern - Motorcycles ipg the removal of Police motorcycles from the Public Safety Department .,until the next regularly scheduled Council meeting with City Manager Callinan in attendances R.P. Chamber of Councilman.Roberts initiated discussion concerning correspon- Commerce dente received from the Rohnert Park Chamber of Commerce re- questing.'the city to appoint a liaspn to`the Rohner -t Park Chamber of Commerce. Discussion followed upon which Mayor Cavalli was to remain ex- officio. Jim Fisher;, Rohnert Park Chamber'of Commerce representative was recognized and expressed his concern that the Council not take the wrong intention from said letter, Mr. Fisher indicated that the Chamber wished merely to follow procedures. Interstate Commerce Councilman'Holli��gsw� ®rth recommended thex'Chamber of Commerce Commission check into the'lhte' tate ommerc,e'Cbmmissions motor carrier rates. Mr. Hollingsworth gave a copy of the communications received on the matter to Mr. Fisher. ,.. . R.P. Informational,,." Councilman Hollingsworth initiated discussion concerning cop- Sign respondence.received from Parks and Recreation Commissioner David O'Brien concern ing. 'the possibility of installing a city informational :sign. Councilman Hollingsworth read same. Council directed staff to check into the matter, Personalized,Patrol Mayor Cavalli questioned the necessity of a lease purchase Vehicles - Public Safety agreement for the purchase of personalized patrol vehicles for the, Public Safety Department. Finance Director Netter explained that the Council had previously approved the concept at a previous.meeting. He noted that further processing required initiating a lease purchase agree- ment with.a bank which merely secured a definite commitment forfundmg at a' 'specified interest rate.: Mr. Neuter pointed::, out that Council"still` had the option to approve or deny the'' project. Discussion. followed, City Manager's Report Asst:.; to CityManager Albright referred:-'Council to City Manager "Callinan v s ' memo to Vhe Coi inc.il' dated August 20, 1981 for " explanation of 'all matters on the City Manager's Report section of the meeting agenda. Page. 7 August;;24, 1981 Special Events Finance Director Netter briefly explained his contact with Insurance R.E.M.I.F. representative Frank James concerning providing insurance for special events at the city's recreational faci- lities. Mr. Netter related that many individuals were finding it difficult to obtain the necessary insurance thus th.e city will now a.ssit in helping provide the insurance through R.E.M.I.F. at a reasonable rate.. Finance Director Netter noted that the policy is not covered by our self insurance package but will be insured through a private insurance carrier. Mr. Netter read aloud the coverage. He also indi- cated that a program was being worked out for the city's contractual instructors to obtain insurance in this same manner. Commerce Boulevard & City Engineer Brust briefly referred Council to meeting memo Golf Course Drive dated August 20, 1981 concerning the possible need for stop Intersections signs at the intersections of Commerce Boulevard and Golf Course Drive. Mr. Brust explained the traffic situation at the intersection and recommended against the placement of stop signs there at this time but when determined feasible to-,go ahead and sign the entire intersection. Discussion followed upon which no action was taken at this time. Councilman Councilman Hollingsworth left the Council Chambers at.this Hollingsworth Leaves point in the meeting the time being approximately 10:20 p.m.- and Returns and returned at approximately 10°22 p.m. League of California Upon motion of Councilman Roberts, seconded by Councilman Cities Conference Hollingsworth, and unanimously approved, Council approved any member desiring to attend the following conferences: 1. National League of Cities Conference, September 30 through October 2, 1981. 2. League of California Cities Annual Conference in San Francisco, October 17 through October 20, 1981. 3. National League of Cities, Congress of Cities, November 28ihrough December 2, 1981. City Attorneys Report City Attorney Flitner briefly explained to the Council the legal definition of a motel and apartment. Mr. Flitner indi- cated that he had prepared an ordinance of the definition for the Rohnert Park Municipal Code which he would have for the next regularly scheduled meeting. Meeting with Chamber Councilman Roberts related topics covered during the meeting of Commerce between the Rohnert Park Chamber of Commerce and the Council's appointed committee. Discussion followed. Letter from City of Mayor Cavalli initiated discussion concerning correspondence Daly City received from the City of Daly City regarding Public Employee's Retirement System. Mr. Cavalli informed that he would speak to Mr. Callihan on same. Page 8 August 24, 1981 Mobile Home Advisory. Councilman Stewart reported on a meeting of the Mobile Home Committee Advisory Committee noting that owners of the Valley Village .Mobile Home park were in the process of establishing an age requirement for tenants, being 40 and older. Discussion .followed. Adjournment There being no further business the meeting was adjourned to August 31, 1981 at 6:00 p.m. in the Rohnert Park City Council Chambers, at approximately 10:58 p.m. e1� Mayor Ca v li ATTEST: G Deputy Cit lerk Wan s