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1977/08/22 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES August 22, 1 The Council of the City of Rohnert Park met this date in regular session commencing at 7 :00 p.m. in the City offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Beary presiding.' Call to Order Mayor Beary called the meeting of the regular session to order at approximately 7:OO p.m, and led the pledge of allegiance. Roll Call Present: (5) Councilmen Eck, Flores, Hopkins (his time of arrival is specifically noted in these minutes), Roberts and Beary Absent: (0) None`. - Staff present for all or part of the.meeting: Asst. to the City Manager Albright; Director of Public Works/City Engineer Brust, Planning Director Skanchy, City Attorney Flitner (his time of arrival is specifically noted in these minutes) Approval of Minutes Upon motion of Councilman Eck, seconded by Mayor Beary, 8th and unanimously approved, the minutes of August were approved as submitted. Approval of Bills Upon motion of Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, the bills presented per the attached lis ;t in the amount of $255,918.59 were approved`. Councilman Hopkins Councilman Hopkins arrived at this point in the meeting, Arrives the time being approximately 7:07 p.m. Adding Non - Agendaed Asst. to.the City Manager Albright, referring to City Manager Council, requested that Items Callinan's August 19th memo'to the 'a,xesolution calling for bids on an overlay project on Rohnert Park Expressway (Project No. 1977 -�12) be 'added immediately after the consent calendar. Animal Control Mrs., Elaine.Pine, 458 Alta Avenue, was recognized and explain had on three differ - to the Council how her small dog escaped fees she has paid, efforts to confine ent: occasions, various the dog to the premises, and today's impoundment of the dog by the Animal Control Officer within 10 minutes of its escape. Mrs. Pine assured that she would expect to pay the impound fee if the dog, was again apprehended., but noted this instance was an exceptional case because of 'the amount oftime between the dog's escape and impoundment. City Attorney Flitner .City Attorney Flitner arrived at this point in the meeting;` Arrives the time being approximately 7:15 p M. Discussion followed between Council members and during which City Attorney Flitner commented on the City Council exercising discretionary powers. Upon motion of Counciiman'Hopkins, seconded by Councilman Flores, and approved by the I following roll call vote, the Council noted this was an exceptional case and waived charg� Page 2 August 22, 1977 ing Mrs. Pine the most recent impound fee based on her efforts to try and confine the dog. AYE'S: (4) Councilmen.Flores' Hopkins, Roberts and Beary NOES: (1) Councilman Eck ;. 9s cy is as ee t aC is °.i ae a °C oC ii °a''. 'ei e. n �C }s 3i ie a6 ° i. y. 9pi' Dot C O N S E N T C A.L E N D A R Asst. to the City Manager Albright referred the Council to City Manager Callinan's August 19th memo for explanation of all the matters on the Consent Calendar. Mr. Albright requested that Resolution No. 77 -142, Award of Contract for Project No. 1976 -20, be continued because State approval to award the pavement marker project had not yet been received Resolution No. 77 -142. RESOLUTION OF AWARD OF CONTRACT (Street Traffic Marking, Project No. 1976 -20•) Resolution No. 77 -143 "RESOLUTION OF AWARD OF CONTRACT (Country Club Drive Overlay, Project No® 1977 -11) Resolution No.' 77 -144 RESOLUTION ACCEPTING GRANT DEED (From F. G. Lehmann, et al for Utility Easement, Country Club Estates Subdivision No. 6) Resolution No. 77 -145 RESOLUTION DETERMINING THE AMOUNT OF MONEY NECESSARY TO BE RAISED FROM PROPERTY TAXES TO SUPPORT THE CITY DEPARTMENTS AND PAY THE INDEBTEDNESS OF THE CITY FOR FISCAL YEAR 1977 -7$ Resolution.No. 77"146 RESOLUTION FIXING THE RATE OF TAXES FOR THE FISCAL YEAR 1977 -78 FOR THE CITY OF ROHNERT 'ARK Resolution_No. 77147 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING 'THE APPLICATION FOR LAND AND WATER CONSERVATION FUNDS (Lydia Mini Park Project) Upon motion of Councilman, Eck., seconded by Councilman Flores, and unanimously approved, reading of Resolution Nos, 77 -143 through 77 -147, as.listed on,the Consent Calendar section of the meeting's agenda., was, waived and said resolutions were adopted. It was noted that consideration of Resolution No. 77 -142, Award of Contract (Project No. 1976 -20) wdid be continued to the next Council meeting. . .� L 4 •. � '• es °s° �e 'as 's i °a° 9e ' .e °s° a ° °�: i °s° °a' .. °e°s . v. ?. }n 3. -. 2: e s a� . oe .... as ♦'. C an e[ a s. iC 9. 9. . Resoluticn No,._77 -118 RESOLUTION CALLING FOR SEALED PROPOSALS (Rohnert Park Express - way Overlay, Project No. 1977 -12) Director of Public Works /City Engineer Brust explained the resolution. Upon motion ,of Councilman Eck,'seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 77 -148 was waived and said resolution was adopted. Page 3 August 22, 1977 Ordinance No. 338 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF ROHNERT PARK. AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Asst. to the City Manager Albright explained the ordinance. Upon motion of Councilman Flores, seconded by Mayor Beary, and unanimously approved by a roll call vote, reading of Ordinance No. 338 was waived and said ordinance was adopted. Cultural Arts Corp. Mrs. Lovetta LaVoie, President of the Cultural Arts Corpora- Presentation Lion, was recognized and presented to the Mayor a photograph of the State'`s official bird, the California Quail, and flower, the California Poppy. Mayor Beary accepted the Corporation's gift on behalf of the entire community. Chamber of Commerce, Mrs. Wanda McCulloh,'President of the Rohnert Park Chamber Budget /Financial Report of Commerce, was recognized and presented each Council Presentation member with a budget analysis, a copy of which is attached to the original set of these minutes. Mrs. McCulloh responded to questions of the Council explaining various budget expenditures. Mr. John DeClercq, 286 Adele Avenue, was recognized and noted that the Chamber had'refused to contribute financially towards the preparation and printing costs of the City's history. Discussion followed. Councilman Flores made a motion, which was seconded by Councilman Eck, to request the Chamber of Commerce to utilize a portion of its Contingency Fund to help fund the City history project. Said motion failed by the following roll call vote: AYES: (2) Councilmen Eck and Flores NOES: (3) Councilmen Hopkins, Roberts and Beary Councilman Roberts stated for the record that he didn't feel the City Council had any right, when giving an organiza- tion money, to tell them how to spend it and that if the Council was dissatisfied, it should not have given any money to that organization in the first place. File No. 0548 - Planning Director Skanchy reviewed the' request of Qantas Qantas Development Development Corporation for rezoning and precise development Corp., Rezoning plan and architectural review of a 104 unit fourplex develop - and Precise Develop- ment located in the vicinity of the proposed extension Ment Plan and of Avenida Calla, south of Southwest Boulevard. He described Architectural a revised site plan, which was displayed, which provided Review for 102 single family dwelling units, 64 fourplex dwelling; units and neighborhood commercial district for a combined total of 32 acres designated for residential and 6 acres of commercial development. Page 4 August 22, 1977 Discussion followed concerning density of the original developineat plan compared to the revised development plan, General Plan land use designation, etc. Per. Jon Joslyn, representing Qantas Development Corporation, was recognized and generally commented on the revised develop- ment plan requesting the Council's reaction to same. Discus - sion followed. Mayor Beary declared the continued public hearing open on Qantas Development Corporation's request for precise development plan and architectural review of a 104 unit fourplex development located south of Southwest Boulevard, adjacent to the proposed extension of Avenida Calla and rezoning from "A" to IIRM- 2000 -PD" District. Sandy Geary, 5757 Davis Circle, was recognized and endorsed. the concept of the revised development plan in that it pro - vided single family, multiple family and commercial uses. Mr. Joslyn, upon Mrs. Geary's inquiry,.informed that prices for the single family dwelling units would be between $40,000 and $60,000. General discussion followed between the City Council members and Mr. Joslyn concerning the revised development plan. Planning Director .Skanchy.informed.that the revised plan would have to be submitted to the Planning Commission for its review and consideration prior,to the Council taking action on same. Councilman Eck made a motion, which was seconded by Council -- man Flores, that Qantas Development Corporation's application for precise development plan and architectural review and rezoning for a 104 unit fourplex development (File No. 0548) be denied. Mayor Beary noted that the' public hearing had not been closed. There being.no one further desiring to be heard, and no written communications received, Mayor Beary closed the public hearing'. Councilman Eck's motion to "deny Qantas Development Corpora- tion's application for precise development plan and architectural review and rezoning (File No. 0548) was approved by the following roll call.vote.. AYES: (4).Councilmen Eck, Flores', Hopkins and Roberts NOES: (1) Mayor Beary City Attorney Flitner commented.on the review process related to considering the revised development plan. Discussion followed. Page 5 August 22, 1977 File No, 0542 - Planning Director Skanchy reviewed City Manager Callinan's Country Club:Estates: August -19th memo to the City Council and described the Subdivision No. 8B, revised final map; which was displayed, for Country Club Revised 'Final Map Estates Subdivisiou No. 8B Asst. to the City Mgr. Asst. to the City Manager Albright left the Council Chambers Albright Leaves & at approximately 8 :12 p.m. and returned at approximately Returns 8:M p.m. Planning Director Skanchy informed that the Planning Commis - sion had approved the subject final map at a special meeting on August 19th. Discussion followed. Upon motion of Councilman Flores,.seconded by Councilman Hopkins, and approved by the following roll call vote, the Council approved the revised final map for Country Club Estates Subudivision ~8B, and authorized the Mayor to execute an appropriate Subdivision Agreement prior to the map being released for recording with the understanding that in approv- ing the final map the City is not guaranteeing sewer and water service. AYES: (4) Councilmen Eck,'Flores, Hopkins and Roberts ABSTAIN: (1) Mayor Beary Mayor Beary informed that he abstained due to a possible conflict of interest. File No. 0550,- Planning Director Skanchy reviewed City Manager Callinan's San Simeon Subdivision August 19th memo to'the City Council and described the Final Map final map, which was displayed, for San Simeon Subdivision. Upon motion of Councilman Hopkins, seconded by Councilman Flores, and unanimously approved by a roll call vote, the Council approved the amended final map for San Simeon Subdivision, and authori?edthe Mayor to execute an ,appropriate Subdivision Agreement prior to the map being released for recording with the understanding that in approving the final map the City is not guaranteeing sewer and water service. Communications Communications per the attached outline were brought to the attention of the City Council. No 'action was taken on any communications except as specifically noted in these minutes. V. P. Smith Community Separator' Councilman Eck initiated a discussion - concerning a.letter received from Vernon P. Smith relative to the City pursuing collection of the printing charges for the Candidate's` Statement,of Qualifications through small claims court. Councilman Eck noted that the City of Santa Rosa had communicated with the County Board of Supervisors concerning it's interest in the community separator between the cities of Rohnert Park and Santa Rosa. Page 6 August 22, 1977 SupIervisorial Councilman Roberts initiated a discussion relative to receipt Re- Districting Report of the County,Boarrd of Supervisors County - Wide'.. Re- districting Report and whether or not,,the, matter had subsequently been referred back to the committee for further study. Joint Cotati - Rohnert Asst. to the City Manager..Albright.gave a progress report Park City Councils, concerning preparation for the joint Cotati- Rohnert Park' Meeting City Councils' meeting scheduled for August 29th at Sonoma Joe's Restaurant. He asked if any Council member had a specific item(s). for the agenda. Discussion followed. Mayor Beary requested that the bus stop on East Cotati Avenue at Adrian Drive be listed as a agenda item. .Upon motion of Councilman Flores, seconded by Councilman Eck, and unanimously approved, the Council directed staff to find a suitable meeting place within Rohnert Park. Well Nos. 14, 15,16 Director of Public Works /City Engineer Brust gave a progress report concerning the development of Well Nos. 14, 15 and 16. E.D.A. Emergency Director of Public Works /City Engineer Brust informed that Drought Releif Grant the City had received confirmation of a $56,000 Emergency Drought Relief Program grant for 20 percent of the City's costs for developing Well No. 14. Golf Course Update Asst. to the City Manager Albright informed that the City Manager's new golf course update should be. continued to the next regular meeting. Wells 14, 15 and 16 Director of Public Works /City Engineer Brust informed that copies of a contract between the City and Bartley Pump had been provided to each of the Council members. He requested Council approval to negotiate with Bartley Pump for the installation of head works in the develpment of Well Nos. 14, 15 and 16. Discussion followed. Upon motion of Councilman Eck, seconded by Mayor Beary, and unanimously approved, the City Council authorized staff to negotiate with Bartley Pump for the head works for Well._ Nos. 14, 15 and 16. Class Action Lawsuit City Attorney Flitner commented briefly concerning possible Against PERS, et al common defense with the League of California Cities in the class action lawsuit against PERS and numerous cities. League of California Upon motion of Councilman'Roberts,;Seconded by Councilman Cities - Voting Flores, and unanimously approved, Mayor Beary was designated Representative as the City °s voting representative9 Vice -Mayor Hopkins the first_ alternate and any other. Council member in attendance as the second alternate, for the League's annual conference in San Francisco... Sacramento -San Joaquin. Delta-" Growth Policy - Down Zoning Formula City History Street Names Page 7 August 22, 1977 Councilman Eck initated a discussion,conerning the Contra Costa Country Board, of Supervisors' position on the Sacramento San Joaquin Delta. Upon motion of Councilman Eck, seconded by Councilman Flores, and - •unanimously approved, the Council directed that a letter be sent, over the Mayor's signature, to various legislative representatives and the Contra Costa Board of Supervisors, endorsing the position statement made by the Contra Costa County Board of Supervisors concerning the Sacramento -San Joaquin Delta. Councilman Hopkins requested that the discussion concerning making a policy decision to implement a formula for issuance of building permits for t1down- zoned" property be continued to the second meeting in September. Councilman Roberts initiated a discussion concerning the preparation and contents of the City's history. A wide - ranging discussion followed between the Council members, with Mr. DeClercq and Mr. McCormick participating. Mr. DeClercq presented copies of a letter, a copy of which is attached to the original set of these minutes, to each Council member. Discussion followed. Councilman Roberts commented on review of street names for the Mountain Shadows subdivision. Discussion followed between Council members and City Attorney Flitner. Upon motion of Mayor Beary, seconded by Councilman Flores, and approved by the following roll call vote, the question of "street names" designated for Mountain Shadows Subdivision was tabled. AYES: (3) Councilmen Flores, Hopkins and Beary NOES: (2) Councilmen Eck and Roberts Resolution No. 77 -149 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK RECOMMENDING THAT THE LEAGUE OF CALIFORNIA CITIES ADOPT A RESOLUTION SUPPORTING A NATIONAL NO -FAULT VEHICLE LIABILITY SYSTEM Councilman Eck explained the resolution forwarded by the City of Long Beach. Upon motion of Councilman Eck, seconded by Mayor Beary, and unanimously approved, reading of Resolution No. 77 -149 was waived and said resolution was adopted. Staff was also directed to forward copies of said resolution to various legislative representatives and the League of California Cities. Page 8 August 22, 1977 Avram Avenue Councilman Roberts commented on the naming of Avram Avenue. Fred Rohnert Annual Councilman Flores commented on progress in planning the second Residents Golf Tourney annual Fred Rohnert Residents Golf Tournament. Adjournment There being no further business, Mayor Beary .adjourned the meeting at approximately 9:31 p.m. Deputy City Cler}c::.. - APPROVED: August 22, 1977 BUDGET BREAKDOWN FOR ROHNERT PARK CITY COUNCIL Beauty Pageant (Funds are advanced and should be reimbursed by Pageant Committee) Special Events; Reception for Sonoma State President $ 500.00 5SC Tennis Tournament 250.00 Reception for Miss Rohnert Park 250-00 Public Information Seminar 350.00 Advertising 2,000.00 Industrial Commercial Day 500-00 Additional activities for 1977 include: 1. Development of a Retail Merchants' Association 2. Newsletter monthly to all Rohnert Park businesses 3. Weekly newspaper column "Chamber Chatter" to be written by the Chamber of Commerce Manager and/or President City Councilmen City of Rohnert Park Dear Councilmen; 11 Q 0 07 August PP, 17 It was recently brought to my attention that there has-.been a lack of communication between the City Council and the Culti;tral Arts Commission regarding the City History project. Councilman Roberts has been particularly concerned. I will address myself to issues that be has raised. This letter is to clarify what has been done and what will be done In the on-going history-of-the-City project. First of all-, let me review the manner in which this project has progressed. It was in May, 1976, that Councilman Hopkins proposed. that a City Historian be selected. to complile a history as a part of the City's bicentennial effort, for the "many citizens who have been involved (and) newcomers and students." In September, Peter McCormick, representing the Cultural Arts Corporation, proposed to the City Council that an editorial or advisory committee be created which would. select a person to be City Historian to write the City His_.tory, and would. provide this person editorial.. ht and publishing assistance in vin'g the history. The Council agreed, and. in October, Cultural Arts Corporation solicited and organized, participants from interested organizations to serve on this committee. On November P. McCormick reported. back to the Council on the compoU, tion of the Committee and again outlined the proposhl. The City Council went on record as endorsing and authorizing the implementation of the City History proposal as outlined. In December, the position of City Historian was advertised. The Committee feceived applications, resumes, and outlines from many individuals, and collectively selected. a candidate. At its February 1-4 meeting, the Council approved the Committee's selection. The Committee and City Historian have met several times. Several drafts of the proposed publication have been submitted to the Committee for review. The Committee has approved the final draft submitted, and. the draft is in the process of being printed. The Cultural Arts Corporation will be able to distribute the publication for Founder's Day, as proposed.. The short-range goal of publishing a history booklet for the public is almost completed. As City Historian, I have worked closely with the Advisory Committee to produce a work that we are all proud of. We have accomplished what we set out to do. The history to be published shortly was written for and addressed to newcomers to the city, and school children, to serve as a tribute to the hundreds of citizens who haVe made this a good City. The history is an interpretive narrative that weaves themes in and about goals and accomplishments of the City. In this way, a new or young citizen will get a flavor of their community and. will know enough about its history to be proud of it. Eve history has its shortcomings. And the persons who made the history happen rely agree with the interpretation of events given by Journalists and scholars. This brief history is no exception. I knew, from the moment that I delved into the City's past, that my biggest challenge would. be editing, cutting, condensing the story of people and events into a concisp-tribute to _P_ all of the participants® The more that I read and researched, the more T realized that T had tackled a nearly impossible task® flow does zone write a history of hundreds of people and, their efforts without ending up with an encyclopedia? The constraink of size, tire, and money became a straight - jacket® Who should T include in the story; who do T exclude? What events do I narrate; which do I ignore? What should- by emphasis be political, social-, economig,ronantic? The same events could be written a dozen different ways by a dozen different writers® My goal became balance - - a balanced narrative,flavored with. a few names and details® This history would disappoint the many who would be looking for their names in print, but it would be broad enough. that the participants could recognize their role in the City's history in the generalizations made® And. the history would be a flowing story of the City's roots and the bright side of its past® Where do we go from here? The task of the City Historian has Just begun® The collection of photos, stories, lists$ and the cataloguing, and. indexing of people, places, events, is an enormous long-term program® The histotiaAs responsibility of balance and truth will always be a challenge® To highlight one neighbor will. overshadow another; to give credence to one tale belies another; but to sift throught the facts and. string trivia into history is the joy and frustration of the historian. This is why history is an art, not a science, History can only be written by a person, not spit out by a computer® As one who accepts the challenge of sifting, collating, deciphering, and erring, I again that you for the honor of working, as City Historian, through the Cultural Arts Corporation, to increase citizen awareness of the art of hsitory. Sl nqerely (02 H ® DeClere -9 City j. ty Hi storian Director, Cultural Arts Corporation