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1989/08/08 City Council MinutesRohnert Park City Council Minutes August 8, 1989 The Council of the City of Rohnert Park met this date in regular session commencing at 7 :00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Cochran presiding. The open regular session was preceded by a closed session which commenced at 7 :00 p.m. Call to Order Mayor Cochran called the regular session to order at approximately 7 :50 p.m. and led the pledge of allegiance. He advised that a closed session commenced this evening at 7 :00 p.m. to discuss personnel matters, litigation matters, and real estate negotiations. Roll Call Present: (4) Council members Eck, Hollingsworth, Spiro and Cochran Absent: (1) Councilman Hopkins (attending a Council of Governments (ABAG) Conference) Staff present for all or part of the meeting: City Manager Callinan, City Attorney Flitner, Director of Administrative Services /Assistant to City Manager Netter, Assistiant to the City Manager I.eivo, and Finance Director Harrow. Approval of Minutes Upon motion by Council Member Spiro, seconded by Councilman Hollingsworth, and unanimously approved, the minutes of the meeting of July 24, 1989 were approved as submitted. Approval of Bills Upon motion by Councilman Hollingsworth, seconded by Council Member Spiro, and unanimously approved, the bills presented per the attached list in the amount of $19814,562.98 were approved. CDA bills presented per the attached list in the amount of $377,155.12 were approved. Non - agendaed Items Mayor Cochran queried if any Council member had any non - agendaed items to add to the agenda. No one responded. Unscheduled Public Mayor Cochran stated that in compliance with State Law (The Brown Appearances Act), anyone in the audience who wished to make a comment may do so at this time. Annette Lyons, 14 Walnut Circle was recognized stating that she wanted to thank the City Council on behalf of the thirty- eight(38) children and helpers who participated in taking the underprivileged children to the Sonoma County Fair. She said that such a venture would have never been possible without the =generosity and assistance of the City Council. Appreciation was extended from Council members to Annette Lyons regarding her efforts in assisting the underprivileged children at the Sonoma County Fair. Rohnert Park Citv Council Minutes (2) August 8, 1989 Heather Hunter, 7402 Circle Drive was recognized and said that she was speaking on behalf of the Rohnert Park based women's fast Ditch team via the World of Carpets, that she would like to request assistance from the City Council for their upcoming tournament in Tuscon, Arizona (8/14- 21/89), and explained the team's origination, efforts and that they won the national championship last year. Discussion followed. Upon motion by Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, to give $500.00 to the World of Carpets Women's Fast Pitch Team was approved. Mayor Cochran referred to the public appearance scheduled later on tonight's agenda and requested the representative of Rohnert Park Cardinals Girls Softball Team to come forward at this time. Richard Meuse, 8764 Laurelwood Dr., Manager of Rohnert Park Cardinals was recognized and explained that their slow pitch softball team has been invited to compete in the United States National Championship Tournament to be held in Elk Grove, Ca. (8/10 - 13/89). tie referred to copies provided to Council of letter dated 7/27/89 requesting $250.00 to assist their team with the costs involved. Upon motion by Councilman Hollingsworth, seconded by Council Member Spiro, and unanimously approved, to contribute $250.00 to the Rohnert Park Cardinals was approved. CONSENT CALENDAR Mayor Cochran queried if anyone had any questions regarding the matters on the consent calendar. City Manager Callinan shared that Resolution 89 -126 should be taken off the Consent Calendar as technicalities are being worked out in the Agreement with J.Karla Lemon to provide services as a Symphony Conductor and Musical Director. Questions were raised by Council members regarding conditions of the Humane Society to which Assistant to the City Manager Leivo explained that the contract renewal basically continues the service as it is since it's the third year of a three year contract, that the concerns raised by Council would be worked on over the next several months via meetings with various agencies including the possibility of representatives from F.A.I.R.E presenting a proposal for Council's consideration. Rohnert Park City Council Minutes (3) August 8, 1989 Acknowledging the City Manager /Clerk's report on the posting of the agenda. Authorization of City membership in the U. S. Conference of Mayors Authorization of City membership in the National Civic League Approval of the appointment of Linda Holm to a three year term on the Cultural Arts Council of Sonoma County (as recommended by R.P. Cultural Arts Corporation) Resolution No. A RESOLUTION ACCEPTING EASEMENT DEED FROM COTATI-ROHNERT PARK 89 -122 UNIFIED SCHOOL DISTRICT TO THE CITY OF ROHNERT PARK (for a 15' wide Public Utility Easement) Resolution No. A RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK APPROVING 89 -123 THE APPLICATION FOR GRANT FUNDS FOR THE URBAN FORESTRY GRANT PROGRAM UNDER THE CALIFORNIA WILDLIFE, COASTAL, AND PARK LAND CONSERVATION BOND ACT OF 1988 FOR THE ROHNERT PARK 1989 -1990 TREES FOR TOMORROW PROJECT Resolution No. A RESOLUTION OF THE CITY OF ROHNERT PARK AMENDING 89 -124 RESOLUTION NO. 89 -105 (SETTING, GARBAGE AND RUBBISH OR REFUSE COLLECTION RATES) TO PROVIDE RATE FOR NINETY (90) GALLON CONTAINERS FOR COMMERCIAL ACCOUNTS Resolution No. RESOLUTION DETERMINING THE AMOUNT OF MONEY NECESSARY TO BE RAISED 89 -125 FROM PROPERTY TAXES AND SETTING TAX RATE FOR 1989 -90 FISCAL YEAR FOR GENERAL OBLICATION BONDS OF 1968 Resolution No. RESOLUTION EXERCISING OPTION TO EXTEND "AGREEMENT FOR SERVICES OF 89 -127 ANIMAL SHELTER MANAGEMENT" DATED JULY It 1989 TO JUNE 30,1990 Resolution No. A RESOLUTION OF AWARD OF CONTRACT EVERGREEN SCHOOL LANDSCAPING 89 -128 PROJECT 1989 -3 Resolution No. RESOLUTION APPROVING JOB DESCRIPTIONS AND SETTING CERTAIN PAY 89 -129 RATES AND RANGES Arts Center Marketing Director, Technical Director /Production Manager, Business /Box Office Manager, and Part Time Arts Center Administrative Assistant Resolution No. A RESOLUTION OF THE CITY COUNCIL REJECTING THE CLAIM OF EUGENE 89 -130 VINCENT CARUSO ,Upon motion by Council Member Spiro, seconded by Councilman Hollingsworth, and unanimously approved, with the exception of Resolution 89 -126, the Consent Calendar as outlined on the meeting's agenda was approved. Rohnert Park City Council Minutes (4) August 8, 1989 Resolution No. A RESOLUTION OF AWARD OF CONTRACT AQUEDUCT NORTH PIPELINE AND WELL 89 -131 SITE 16 CONNECTION PROJECT 1988 -3 City Manager Callinan explained the resolution. Upon motion by Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, Resolution No. 89 -131 was adopted. Ordinance No. 514 City Manager Callinan recommended the ordinance for adoption, No. 514 be deferred until next meeting as City Attorney continues to check with State Officials on several concerns regarding the zoning of said property. Ordinance No. 515 AN ORDINANCE ESTABLISHING TOWING SERVICE REQUIREMENTS City Manager Callinan explained the Ordinance No. 515 establishing new tow service requirements within the City. Upon motion by Councilman Hollingsworth, seconded by Council Member Spiro, and unanimously approved, Ordinance No. 515 was adopted. Resolution No. A RESOLUTION OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY 89 -132 ATTORNEY TO TAKE THE NECESSARY PROCEEDINGS TO ACQUIRE REAL PROPERTY LOCATED OFF ROBERTS LAKE ROAD (APN 045- 041 -10, A PORTION THEREOF) ROSE PIERONI, 4515 SANTA ROSA AVENUE City Manager Callinan gave staff report regarding Roberts Lake Road, Project No. 1987 -15 and explained the resolution for consideration regarding acquisition of right of way. He said that this is a procedural step giving authorization to proceed with opening negotiations and set the processes in motion if there's a need for condemnation of the land. Discussion followed. Upon motion by Councilman Hollingsworth, seconded by Mayor Cochran, to adopt Resolution No. 89 -132 failed by the following vote: AYES: (2) Hollingsworth and Cochran NOES: (2) Spiro and Eck ABSENT: (1) Hopkins Further discussion followed in which Councilman Eck stated that he was aware of the complications that would be caused by the delay of adopting this resolution and would therefore like to change his vote to "yes ", and it was clarified that the adoption of this resolution does not condemn the property. Rohnert Park City Council Minutes (5) August 8, 1989 Upon motion by Councilman Hollingsworth, seconded by Mayor Cochran, Resolution No. 89 -132 was adopted by the following vote: AYES: (3) Eck, Hollingsworth and Cochran NOES: (1) Spiro ABSENT: (1) Hopkins Resolution No. RESOLUTION APPROVING AND ADOPTING A BUDGET FOR FISCAL 89 -132 YEAR 1989 -1990 City Manager Callinan distributed to Council copies of changes to the budget and reviewed the contents therein (a copy of which is attached to the original set of these minutes). He explained that a public hearing has been scheduled tonight for public input. Discussion followed regarding flexibility of budget after approval, clarifying the Visitors and Convention Bureau amount of $150,000, and preferring not to earmark $50,000 to YMCA and the amount of $100,000 for Community Outreach for Youth, but to set aside $150,000 for youth programs. Public Hearing Mayor Cochran opened the public hearing at approximately 8 :25 p.m. and asked if there was anyone in the audience wishing to speak regarding this matter. Annette Lyons, 14 Walnut Circle was recognized and stated that there are some children in Rohnert Park who do not play on teams like those assisted earlier in tonight's meeting, and that these are the children they are hoping the seniors will adopt to be able to help the children and, therefore, have a binding of the two ages, and asked if such assistance could be made clearer in the budget. Appreciation was extended from Council members to Annette Lyons for her involvement and efforts on behalf of the youth. Wanda Fisher, 4532 Harmony Place was recognized and shared concerns regarding the Humane Society and asked if arrangements could be made for a representative from the City to meet with members of F.A.I.R.E. to which Mayor Cochran said this was the City's intent regarding capital improvements, conditions, etc. as reviewed earlier. Marguerite Kugler, 214 Firethorn Drive was recognized stating that the animal shelter had some serious staff problems with ,performance with major turn over in personnel and wondered if the City could monitor the situation regarding animals accepted, euthanized, and make sure the animals are getting the benefit from the money spent for the care of the animals. Rohnert Park City Council Minutes (6) August 8, 1989 Mayor Cochran responded that the City can't tend to the animals as economically as the Humane Society does, that overall the Humane Society is doing a good job, that the City is not monitoring nor able to, but communications will be handled on capital investments regarding improvements, sanitation, etc. There being no one further desiring to speak, Mayor Cochran closed the public hearing at approximately 8 :33 p.m. Discussion followed regarding Council's goal to put in $150,000 for youth programs rather than earmark to any specific organization, and that the level of funds regarding the Visitors and Convention Bureau be increased from $100,000 to $150,000. Upon motion by Councilman Hollingsworth, seconded by Council Member Spiro, and unanimously approved to amend the 1989 -1990 proposed budget per copy of changes distributed at tonight's meeting and changes per Council discussion to identify $150,000 for youth programs rather than earmark to any specific organization, and increase Visitors and Convention Bureau funds to $150,000 was approved. Upon motion by Councilman Hollingsworth, seconded by Council Member Spiro, and unanimously approved, Resolution No. 89 -133 with changes submitted tonight and Council amendments above was adopted. Mayor Cochran commented on Rohnert Park's great financial shape stating that last year the City wound up being in the black one million dollars and complimented City Finance Director Harrow, City Manager Callinan and staff on a Job well done. Council concurred. Commerce Blvd./ City Engineer Brust referred to map on the wall and explained that Golf Course Dr. he has reviewed the Commerce Boulevard /Golf Course Drive intersection showing were ramps will be moved creating a smooth curve around Smitty's which will be further south and away from the golf course. He stated that both warranted signals as they carry a very high volume of traffic, that he would recommend that signals eventually be put in, but not at this time as it would be better to wait for Cal Trans which should come next summer and see what happens, that if signals are needed they could be installed later. Discussion followed regarding safety concerns on Roberts Lake Road intersection with Golf Course Drive. Discussion followed. Rohnert Park City Council Minutes (7) August 8, 1989 Roberts Lake Road City Engineer Brust referred to map on the wall and explained regarding the beautification and safety of Roberts Lake Road that there is a landscaping plan with planting, irrigation, etc. and that a driveway area could be planned to get the parking off the roadway. It was confirmed that Council Member Spiro and Councilman Hollingsworth will set up a meeting with City Engineer Brust to review this matter as concluded at previous Council meeting. So.Co.Trans.Comm. Mayor Cochran suggested that due to the length of time involved for the report on the Sonoma County Transportation Committee and the public's desire to comment on the sales tax initiative, that the Planning and Zoning matters be moved up on the Agenda. Council concurred. Planning and Zoning City Manager Callinan explained that Council had been provided No. 1332 with copies of Planning Staff Report, site plans and correspondence and shared contents therein relative to File No. 1332 - Rogers /Davis application for use permit, site plan, and architectural review for a Shell service station to he located on a .81 acre parcel located on the northeast corner of Redwood Drive and Wilfred Avenue. Discussion followed in which the question was raised regarding the possibility of a McDonalds being put at this location as well as comments regarding the need to consider the projections of EIR. Upon motion by Council Member Spiro, seconded by Councilman Hollingsworth, and unanimously approved, to ratify the Planning Commission's approval regarding File No. 1332 was approved. Recess Mayor Cochran declared a recess at approximately 8 :54 p.m. Reconvene Mayor Cochran reconvened the Council meeting at approximately 9 :06 p.m. with all Council members present except Councilman Hopkins. Sonoma County Mayor Cochran explained that from a county -wide perspective the Transportation Sonoma County Transportation Committee has been a most Committee controversial issue for a long time with a lot of telephone calls, ,lobbying, etc. specifically regarding the 1 cent sales tax initiative. He referred to copies provided to Council of Director of Public Works /City Engineer Brust's report on this matter regarding his attendance at the 7/26/89 meeting and reviewed the contents therein. Rohnert Park City Council Minutes (8) August 8, 1989 Mayor Cochran shared that it was necessary to have a majority of the cities in order to be put on the November ballot, that Sonoma has endorsed, Petaluma has voted against, and that tomorrow Cloverdale and Healdsburg will meet, adding that all the cities together don't equal Santa Rosa's vote. He stated that the reason the Council's been keeping this matter on the calendar was the intent of having public input, and that time will be alloted for public input tonight. Mayor Cochran asked if there were any questions from Council regarding this matter. There were no questions concluding that the report speaks for itself. Public Hearing Mayor Cochran opened the public hearing at approximately 9:11 p.m. and asked if there was anyone in the audience wishing to speak regarding this matter. Kit Tuveson, 1212 Valley House Drive was recognized stating that he works at Hewlett Packard and has worn different hate representing various issues and tonight represents Citizens for Transportation Solutions, that Hewlett Packard is one of the companies in the private sector that has supported and tried to help elected officials come to solutions and has assisted them with a poll regarding this matter. He said that although there's been lots of controversy, that a package has been hammered out and is now in front of the cities and that to assist in decisions, had poll results which was done through a polling firm, summarized on the gold Memorandum of which copies were provided to Council (a copy of which is attached to the original set of these minutes). Mr. Tuveson said that the results tells us that people are thirsty for solutions. He said that the poll was county wide, that they were asked to respond as soon as possible, that citizens of Sonoma County are ready to tell how they feel, and that other elected officials have faith in the city councils' ability to make decisions. Mr. Tuveson said that all he was asking was that Council give the voters back the opportunity to express themselves. Carol Marlowe, 5440 Pepperwood Road, Santa Rosa, and working at 1212 Valley House Drive /Hewlett Packard shared comments from a written statement as a representative of the Spring Lake Park Preservation Committee (a copy of which is attached to the original set of these minutes) which asks to preserve the tranquility of this park that could be affected by the proposed sales tax measure and that she urges Council to vote "no" on the transportation tax. Rohnert Park City Council Minutes (9) August 81 1989 Tim Smith, 4467 Hollingsworth Circle was recognized and stated that speaking as a private citizen he thinks it's unfortunate that there's no funding for transportation, however, he thought that this is the best alternative and that the citizens should be given the opportunity to vote. Dee Swanhuyser, 1800 Jonive Road, Sebastopol was recognized and shared concerns regarding the sales tax initiative and receiving the majority vote from the cities for the November ballot, that there is an appeal process which is very difficult once passed. She referred to the heavy investment in highway 101 and growth management, and that conditions were to become narrowly defined and now they are not defined at all stating that the balance was to be between the extra lanes. She said that basically she thought the people were being forced to vote on something without the time to ask the critical questions, that she feels very strongly there's some transportation needs to be addressed, but did not feel that this plan was thought out well enough. She said that the people will be there to vote on a well thought out plan whenever it comes to the vote, that they want to receive a plan that's been well researched and discussed. She urged Council not to be pressured into making a decision on such a poor plan as the voters will be around to vote on a good plan when one is structured. Carol Haggerty, 167 Fescue Way was recognized stating that she loves Sonoma County and Rohnert Park and that it took a lot of courage to be here tonight and speak to the Council. She said that she would just ask the Council to make a wise decision and not to be pressured into doing an unwise thing. There being no one further desiring to speak, Mayor Cochran closed the public hearing at approximately 9 :29 p.m. Discussion followed in which Council expressed various concerns regarding this matter and concurred with the general thoughts as listed in City Manager Callinan's Staff report. Discussion continued regarding make -up of the transportation authority, funding limits and allocations, growth management members, etc. Councilman Eck made a motion to reject the Sonoma County Transportation Plan and to accept the staff report regarding same, seconded by Councilman Hollingsworth with the statement to make clear this Council is aware of transportation problems but not happy with this plan. Said motion was denied as a result of the ..following roll call vote: AYES: (2) Eck and Hollingsworth NOES: (2) Spiro and Cochran ABSENT: (1) Hopkins Rohnert Park City Council Minutes (10) August 8, 1989 Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. City Manager's City Manager Callinan explained that the Rohnert Park "Friendly Report: City" sign was in need of upgrading to which Council concurred R.P. "Friendly that the sign should be preserved and directed City Manager City" Sign to obtain costs for the repair of said sign and report back to Council. Spa Mural City Manager Callinan explained that Nancy Teas was the artist who put the painting /mural in the women's spa at the Sports Center and would like to schedule an unveiling of same involving Council, Cultural Arts Commission and Press. He stated that it really adds to the nice feeling to have the mural in that area of the locker room and that she would like to do the same in the men's locker room. Nancy Teas, 538 Lamont Court was recognized and showed the art work /mural she had made for the men's locker room, as well as a photograph of the mural in the women's locker room. Discussion followed giving compliments to the art work and possible date for unveiling to which Council concurred to have it on 9/12/89 at 4 :30 p.m. prior to the first meeting of September. Master Plan City Manager Callinan referred to model of the Master Plan for the Cultural Arts new theatre and explained the need for an overhang on the west Var;l;ty (ThPat.rPl side of the building costing $90,000 that Council could be - - -- considering between now and the next meeting. He confirmed to Council that this overhang was not in the specs, that the additional costs would be for contractors and not architectural expenses since the architect has absorbed the cost of this change in design. City Attorney's City Attorney Flitner explained that all litigation matters were Report covered in the executive session earlier tonight. Matters from Council: Mayor Cochran explained that he spoke last week through an Gifts from Students interpreter to 35 students of Nagoya Gakium High School, Nagoya, of Nagoya Gakium High 'Japan and shared gifts-recently received from same, specifically, School,Nagoya,Japan a cloth for each Council member, pictorial history books and a scenery clock. He said that we are entertaining various groups who come here from time to time as part of our effort to strengthen relations with Sister Cities Committees. Rohnert Park City Council Minutes (11) August 8, 1989 Proposed Swim Center Mayor Cochran gave an update on the proposed swim center stating that the Swim Committee Consultants want to meet with Council members again since the Economic Feasibility Survey has been done. It was concluded a meeting should be set after receiving the final ERA Report expected by September 15, possibly the Council meeting of September 26, 1989. Meetings Mayor Cochran reminded the Council of the following meetings: 1) League of California Cities Redwood Empire Division dinner meeting, August 26th to which Councilman Hopkins is designated to go as representative of Rohnert Park City Council, 2) League of California Cities Annual Conference, San Franciso, October 22 -25 to which Council concurred that it would be adviseable to change the City Council's meeting from October 24th to another date to enable attendance at this meeting, and 3) NATOA Annual Conference 9/8 -11/89 in Scottsdale, Arizona regarding telecommunications. Unscheduled Public Mayor Cochran asked if anyone in the audience wished to make any Appearances appearance at this time. No one responded. Adjournment There being no further business, Mayor Cochran adjourned the meeting at approximately 10 :10 p.m. ZY a Depu City lerk Mayor t4, . _,J 1989-90 BUDGET - CHANGES IN PROPOSED BUDGET � Account Increase Number -- - - - - -- Item -------------------------- - - - - -- ------- (Decrease) - - - - -- General Fund 7/1/89 cash balance $461,000 General Fund Expenditures: 1200-9520 City Manager /Computer & 2 Printers $4,700 1700-5272 Admin. Services /Auto Allowance 480 1900-6710 Non - Departmental /Community Promotion: Sonoma County VCB (Total now $150,000) 50,000 Founder's Day Committee (Total now $5,000) 2,000 Family Services Agency (Total now $3,000) 1,000 RP Cardinals (Softball) 1,000 RP Brats (Softball) 1,000 Guanella Bros. (Softball) 3,000 Miscellaneous 2,000 2100 Public Safety Personnel: Additional PSO 50,000 Additional CSO 34,200 2200 -9610 Public Safety /(2) Vehicles 28,800 3700 -9510 (3) Traffic Signal Controllers 38,000 ($25,000 of which is a carry over from 1988-89) 5501 Codding Center /Recreation Coordinator 34,000 5501 Codding Center /Part Time Salaries (12,400) (Total now $15,000) 5810 -9700 Sports Center /Mural at Women's Spa 3,300 (Final Payment) 6300 -5310 Library Maintenance (Carpeting) 15,000 (Total now $30,000) Carry Overs from 1988 -89: 4001 -9300 Play Structure 5,000 4013-9300 Colegio Vista Park /Curb play area 4,000 4018-9300 Ladybug Park /Curb play area 4,000 4019 -9300 Sunrise Park /Enclose trash bin 5,000 2200-9510 Hazerdous Materials Suits 2,200 Total General Fund Expenditures $276,280 Capital Outlay Fund: C/O Fund Alicia Pool Improvements $75,000 (carry over from 1988 -89) Sewer Fund: 7200-5360 Laguna 0 & M (based on S.R. revision) ($78,030) Other Items For Consideration: YMCA $50,000 Community Outreach For Youth 100,000 (Councilmember Spiro project) | / ^ ~/ _/ STATEMENT FROM THE SPRING LAKE PARK PRESERVATION COMMITTEE We are members of the Spring Lake Park Preservation Committee. Our primary goal is to preserve Spring Lake Park in its present form by preventing a highway connector from being constr in boundaries of Spring Lake Park. People from enjoy Spring Lake Park for boating, swimming, walking, fishing, biking, camping, and solitude. A highway will destroy the tranquility of this park. The Sonoma County Transportation Committee has proposed a November ballot sales tax measure which includes an expenditure plan for a number of identified projects. In an eleventh-hour compromise, the Highway 12 connector will receive $75 million. The route of the connector is undefined and it is unclear whether or not the connector will pass through Spring Lake Park. The decision on the alignment will be deferred until after the tax has been approved and would be made by the City of Santa Rosa rather than by the county at large. This is crucial to many voters throughout the county. They want definition before they vote--not by the city of Santa Rosa after it has the sales tax proceeds in hand. We want the Highway 12 alternative of either outside or through Spring Lake Park to be identified prior to the vote which will finance the project. We understand that the law authorizing this sales tax election requires that all the projects on the expenditure list be clearli defined so that voters may make an informed decision. The Highway 12 proposal fails this test. Therefore, we in its present form. �,_ urge you not to approve the sales tax measure