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1988/04/26 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES April 26, 1988 The Council of the City of Rohnert Park met this date in regular session commencing at 7 :00 p.m. in the City offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Hopkins presiding. Closed session The City Council met in closed session to consider personnel matters pursuant to Government Code Section 54957, real estate negotiations ( Rohnert Park Expressway West Right of Way and Wilfred Avenue Interchange Area Assessment District Right of Way) pursuant to Government Code Section 54956.8, litigation pursuant to Government Code Section 54956.8 and meet and confer matter pursuant to Government Code Section 54957.6. Councilmembers Cochran, Eck, Hollingsworth, Lepinski and Mayor Hopkins were present. City Manager Callinan, City Attorney Flitner and Director of Administra- tive Services Netter were also present in the closed session. After the closed session, the Council reconvened in open session. Open session Call to order Mayor Hopkins called the regular session to order at approximately 7 :45 p.m. and reported that the Council met in closed session to discuss matters pursuant to Government Codes listed on the agenda. Pledge of allegiance Mayor Hopkins led the pledge of allegiance. Roll call Present: (5) Councilmen Cochran, Eck, Hollingsworth, Lepinski and Mayor Hopkins Absent: (0) None Staff present for all or part of the meeting: City Manager Callinan, City Attorney Flitner, Director of Administrative Services Netter, and Planning Director Skanchy. Approval of Minutes Upon motion of Councilman Hollingsworth, seconded by Councilman Cochran, and unanimously approved, the minutes of April 12, 1988 Special Meeting and Regular Meeting were approved as submitted. Approval of Bills Upon motion of Councilman Eck, seconded by Councilman Hollingsworth, and unanimously approved, the bills presented per the attached list in the amount of $1,155,712.63 were approved. Unscheduled Public Mayor Hopkins stated that, in compliance with State Law (the Appearance Brown Act), anyone in the audience who wished to make a comment may do so at this time. No one wished to do so. Rohnert Park City Council Minutes -2- April 26, 1988 C O N S E N T C A L E N D A R City Manager Callinan referred to his Council Meeting Memo dated April 20, 1988 for explanation of the matters on the consent calendar and advised that the City Council had been provided with pertinent materials regarding same. Acknowledging the City Manager /Clerk " s report on the posting of the meeting's agenda Resolution No. 88 -78 A RESOLUTION ACCEPTING TWO (2) GRANT DEEDS FROM YOUNG AMERICA HOMES (One deed for well site, one deed for landscape parcel; both along Camino Colegio) Resolution No. 88 -79 A RESOLUTION ACCEPTING COMPLETION AND DIRECTING ENGINEER TO FILE NOTICE OF COMPLETION, TRAFFIC SIGNALS AT THE ROHNERT PARK EXPRESSWAY AND SNYDER LANE, PROJECT NO. 1987 -6 Resolution No. 88 -80 RESOLUTION EXTENDING THE TIME FOR RECEIPT OF PROPOSALS FOR CONSTRUCTION OF TELEMETRY AND CONTROL SYSTEM FOR WATER SYSTEM AND SEWER SYSTEM, PROJECT NO. 1984 -11 Resolution No. 88 -81 RESOLUTION CALLING FOR SEALED PROPOSALS FOR JANITORIAL MAINTENANCE SERVICE FOR ALL CITY FACILITIES Resolution No. 88 -82 RESOLUTION CALLING FOR SEALED PROPOSALS FOR EXTERMINATION SERVICE OF CITY BUILDINGS AND FACILITIES Approving final map and authorizing the Mayor to execute an appropriate subdivision agreement prior to the map being released for recording: File No. 1176, Young America Homes, 54 unit single family subdivision (Carriage Court, Unit 1) located on west side of Camino Colegio approximately 800 feet south of East Cotati Avenue Upon motion of Councilman Cochran, seconded by Councilman Leninski_ and unanimously approved, the City Manager /Clerk's report �on the posting of the meeting's agenda was acknowledged, Resolutions Nos. 88 -78 through 88 -82 were adopted, and the final map for File No. 1176, Young America Homes, 54 unit single family subdivision (Carriage Court, Unit 1) located on west side of Camino Colegio approximately 800 feet south of East Cotati Avenue was approved and the Mayor was authorized to execute an appropriate subdivision agreement prior to the map being released for recording. Rohnert Park City Council Minutes -3- April 26, 1988 Scheduled Public Nancy Boxerman, Speech Coach for Rancho Cotate High School, Appearance was recognized and stated that the speech program has grown tremendously and for the last three years her students have gone to the.State competition but for the first time in the history of the school, Katie Sellers, a senior, qualified to the national competition and she will be the only student from Sonoma County and north of California and to demonstrate how important the competition is, Katie is willing to give up attending her high school graduation to be in this competition which will be held in Nashville, Tennessee. They are approaching the business community to help cover the cost of the trip and stated that any financial help the Council can give will be most appreciated. Katie Sellers was recognized and she stated that she joined speech three years ago and her speech at the national was not about a deaf girl but about stereotypes, of people viewing people as a certain way, seeing people for themselves and expressed hope that the Council can give some funding so she can attend the national finals. Discussion followed on how much the trip would cost, and if both have approached the Cotati City Council. Councilman Hollingsworth made the motion to give up to $500 towards the cost of the trip; that is, if more than $2,000 is raised, the Council's contribution would be the amount needed to reach the $2,500. Said motion was seconded by Councilman Eck and unanimously approved and the Council wished both good luck. Recess At this point of the meeting, the time being approximately 7:50 p.m., Mayor Hopkins declared a recess. (During the recess a meeting of the Community Development Agency of the City of Rohnert Park was held.) Reconvene Mayor Hopkins reconvened the City Council meeting at approximately 7:55 p.m. immediately after the community Development Agency of the City of Rohnert Park meeting with all Councilmembers present. Planning b Zoning: Planning Director Skanchy stated the public hearing scheduled File No. 1219 - Signs was a continuation from the April 12th Council meeting and he went over with the Council the proposed amendments on the ordinance, some of which were to correct the conflicting language in the existing ordinance. Discussion followed. Rohnert Park City Council Minutes -4- April 26, 1988 Planning Director Skanchy stated that no verbal or written communication was received by the Planning Commission at its public hearing on the matter. Mayor Hopkins opened the scheduled continued public hearing. There being no one wishing to be speak, Mayor Hopkins closed the public hearing. Ordinance No. 502 AN ORDINANCE OF THE CITY OF ROHHNERT PARK AMENDING CHAPTER 17 OF THE ROHNERT PARK MUNICIPAL CODE (SIGNS) Councilman Hollingsworth made the motion to introduce Ordinance No. 502. Councilman Eck seconded the motion for discussion purposes. Discussion followed on whether the Rohnert Park Chamber of Commerce received a copy of the ordinance, what criteria the Planning Commission would use to approve A -frame signs, the ordinance seems to favor big business by allowing them bigger signs but is highly restrictive of other commercial types of business which also need exposure, and to have the ordinance only if the residents of Rohnert Park want it and not because motel owners want it. Councilman Cochran stated he would like to ask the Council to consider the additional language under the advertising structure limit of 50 feet that "in no case that the advertising structure be taller than, the roof of the building ". Councilman Eck withdrew his second to Councilman Hollingsworth's motion. Mayor Hopkins stated he would second the motion on the condition that staff or the Planning Commission work on the criteria to be used to implement the part of the ordinance on A frames. Councilman Eck stated he would support the ordinance if there is some way to control the 50 -foot height and he favored Councilman Cochran's amendment of the height of the sign not to be taller than the roof structure. Councilman Hollingsworth's motion, as amended, was approved on the following roll call vote: Ayes: (4) Councilmen Cochran, Hollingsworth, Lepinski and Mayor Hopkins Noes: (1) Councilman Eck Rohnert Park City Council Minutes -5- April 26, 1988 Councilman Lepinski stated he was voting yes as long as the ordinance can be changed regarding the A frames. Councilman Cochran asked staff to have the Planning Commission discuss the implications of his amendment and submit its opinions to the City Council. File No. 1227 - Planning Director Skanchy referred to Planning Staff report Werner Nase dated April 14, 1988 and maps on display on the application for site plan and architectural review of a 19,700 sq.ft. office /commercial building to be located on west side of Redwood Drive, south or and contiguous to 5681 Redwood Drive in the ML /PD district. Discussion followed. Councilman Hollingsworth made the motion to uphold the Planning Commission's decision on Werner Nase's application for site plan and architectural review. Said motion was seconded by Councilman Eck and unanimously approved. Annexation No. 10 City Manager Callinan referred to letters received from Hugh Codding dated April 26, 1988 regarding the parked recreational vehicles on the Redwood Drive -In property and a copy of Mr. Codding's letter to Ms. Juanita Brownlee for Codding Enterprises agreeing to lend Ms. Brownlee the $100,000 to pay for the annexation fee and recommended to the Council to approve the annexation. Discussion followed on how long it will take to remove the parked recreational vehicles from the property and to make it as a condition for annexation. Resolution No. 88 -83 RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK ORDERING THE ANNEXATION TO THE CITY OF ROHNERT PARK (REORGANIZATION NO. 10) AND THE DETACHMENT FROM THE BELLEVUE FIRE PROTECTION DISTRICT City Manager Callinan explained the resolution and advised that it would not be released for filing until the applicable annexation fees were paid to the City. Upon motion of Councilman Hollingsworth, seconded by Councilman Lepinski, Resolution No. 88 -83 was adopted on the following voice vote: Ayes: (4) Councilmen Cochran, Hollingsworth, Lepinski and Mayor Hopkins Noes: (1) Councilman Eck Rohnert Park City Council Minutes -6- April 26, 1988 Councilman Hollingsworth made the motion to give one year to the people providing the service of parked recreational vehicles on the property to find another place and as a condition of annexation that Mr. Codding agrees to amend his letter to accomplish this in one year. Mr. Codding agreed to do so and initialed a change in his letter to provide for the one year limitation (a copy of the letter is made part of these minutes). Said motion was seconded by Councilman Lepinski and unanimously approved. Recess Mayor Hopkins declared a recess at approximately 8:45 p.m. Reconvene Mayor Hopkins reconvened the meeting with all Councilmembers present at approximately 8:50 p.m. Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken on any communication unless specifically noted in these minutes. City Manager's report: City Manager Callinan referred to letter dated March 25, 1988 Debt Service for New from John Lindsay, Director of Administrative Services of Wastewater Facilities of Santa Rosa regarding Debt Service for New Wastewater Bond's Facilities Bonds which results in Rohnert Park's debt service increasing. Senator Cranston's City Manager Callinan referred to the note from visit Administrative Secretary Roberts concerning Senator Alan Cranston's visit at the Rohnert Park Senior Center dining site on May 5th and stated it would be a good time to put pressure on the Senator regarding cable TV regulations. Mobile Home Rent City Manager Callinan reported that a new initiative was filed with the City that affects mobile home rent. Matters from Council- Mayor Hopkins stated that the Council needs to take a hard men - Sister Cities look at the Sister Cities program because the Council does relations not seem to be prepared to reciprocate the graciousness of Hashimoto guests when it comes to gesture of gifts. Discussion followed after which it was agreed that Councilman Cochran, as liaison to the Committee, would express the Council's sentiment to the Sister Cities Committee and ask it to make a recommendation on how to reciprocate and be gracious and will report back to the Council. Truancy program Mayor Hopkins reported that because the School District is having budget problems, it is considering eliminating the Truancy officer. Rohnert Park City Council Minutes -7- April 26, 1988 Discussion followed on the City's and School District's joint efforts with the Truancy Reduction Program. Councilman Hollingsworth made the motion to send a letter to the School District signed by the Mayor stating the Council's concerns and to transmit with it a copy of Director of Public Safety Dennett's memo to the City Manager. Said motion was seconded by Councilman Eck and unanimously approved. 101 Corridor Councilman Eck reported that the 101 Advisory Committee has resolved the two final computer models, one of rail highway alternative and one of bus rail alternative and he explained what the expansions will involve and the three major problems for funding - initiate sales tax, gas tax or upping transportation element in development fees. Discussion followed on spending money on re- educating the public to change driving habits since a lot of money has been spent on studies and models. LCC Redwood Empire City Manager Callinan referred to letter concerning the Div. Quarterly Meeting Redwood Empire Division's quarterly meeting on May 21st in the city of Clearlake and asked that any Councilmember wishing to attend to let his secretary know soon. Adjournment There being no further business, and no one else wishing to speak, Mayor Hopkins adjourned themeeting at approximately 9 :10 P.M. ATTEST: Deputy City Clerk Le"'( w( 1_ I�J�J JOHN S L"OSAY i ©FR�R DEPARTMENT OF ADMINISTRATIVE SERVICES CITY HALL, P.O. BOX 1678, SANTA ROSA, CA 95402 - (707) 576.5129 AOMINISTRATION 100 SANT�F�OSA AVE. March 25, 1988 TO: DONALD B. HEAD, Director, Sonoma County Department of Public MELVIN K. DAVIS, City Manager, City of Sebastopol PETER CALLINAN, City Manager, City of Rohnert Park FROM: JOHN S. LINDSAY, Director of Administrative Services SUBJ: DEBT SERVICE FOR NEW WASTEWATER FACILITIES BONDS C17), �R 28 198 OF ROyNFRT 8 Works Jg44 Attached is a schedule of monthly payments to be made for the new 1988 Waste- water Facilities Bonds. It is requested that in addition to current debt ser- vice payments, your agency begin making payments on the basis of the attached schedule for the current fiscal year. The City of Santa Rosa must make payments to the trustee on the first of each month as shown. Your timely payment prior to each due date is requested. Otherwise, Santa Rosa is placed in the position of "fronting" the cost of such debt service. Please note that the amounts for the Local Santa Rosa System will be separate- ly allocated between Santa Rosa and S.P.C.S.D., per the agreement, for construc- tion of the South Santa Rosa Avenue and the South Park Sewer Trunk Lines. If you have any questions on the methodology of the allocation of costs, please contact Don Zaro at 576 -5409. Sincerely, J indsay, Direc r dministrative Servic s JSL:dt Attachment cc: Kenneth R. Blackman, City Manager Jan Dolan, Assistant City Manager Miles Ferris, Director of Utilities Subregional Wastewater File z ? ^� MONTHLY PAYMENTS WASTEWATER FACILITIES BONDS - 1988 SERIES A Allocation of Costs Based on Schedule of Required Debt Service Payments to Trustee LOCAL SUBREGIONAL WASTEWATER SYSTEM DUE SANTA ROSA Capacity Capacity GRAND DATES AGENCY SYSTEM Preservation Expansion Total TOTAL 3/1/88 R.P. - -- 61095.19 1,219.07 7,314.26 7,314.260 S.R. 8,042.42 18,762.14 4,228.71 22,990.85 31,033.27 SEB. - -- 1,333.44 266.69 1,600.13 .1,600.13 SPCSD - -- 2,380.88 - -- 2,380.88 2,380.88 8,042.42 28,571.65 5,714.47 34,286.12 42,328.54 4/1,/88 R.P. - -- 30,475.95 6,095.34 36,571.29 36,571.29 to S.R. 40,212.11 93,810.73 21,143.53 114,954.26 155,166.37 6/1/88 SEB. - -- 6,667.20 1,333.47 8,000.67 8,000.67 SPCSD - -- 11,904.38 --- 11,904.38 11,904.38 40,212.11 142,858.26 28,572.34 171,430.60 211,642.71 NOTES: 1. First, allocation of monthly payment is made 19% to Local Santa Rosa System and 81% to Subregional Wastewater System, per estimated project costs in bond prospectus. 2. Then, Subregional cost is allocated 83.333% (or 15/18) to capacity preser- vation & 16.667% (3/18) to expansion, per D. Richardson letter of 8/15/87 to M. Ferris. 3. Capacity preservation and expansion costs are then allocated to the Subregional agencies per Exhibit B to the second amendment to the Subregional Wastewater Agreement: 4. Costs in the "Local Santa Rosa System" column will be allocated between Santa Rosa and S.P.C.S.D., in accordance with the agreement between the two agencies for the Santa Rosa Avenue and South Park Sewer Trunk Lines. Capacity Capacity Preservation Expansion Rohnert Park 21.333% 21.333% Santa Rosa 65.667% 74.000% Sebastopol 4.667% 4.667% S.P.C.S.D. 8.333% -- Total 100.000% 100.000% 4. Costs in the "Local Santa Rosa System" column will be allocated between Santa Rosa and S.P.C.S.D., in accordance with the agreement between the two agencies for the Santa Rosa Avenue and South Park Sewer Trunk Lines. Engineers Planners N V9 P PI 11 Economis► �� Scientist( �'� P0 August 15, 19 J Mr. Miles Ferris Director of Utilities City of Santa Rosa Municipal Service Center 55 Stony Point Road Santa Rosa, California 95401 Dear Mr. Ferris: Jr i Subject: Santa Rosa Subregional Water Pollution Control Facility; Projection of Capital Related Cost Allocations for Subregional Entities due to Intermediate -Term and Advanced Wastewater Treatment Improvement Programs The purpose of this letter is to respond to a request by the member agencies of the Subregional Wastewater System for an estimate of the capital related cost allocations projected for each subregional member agency. The projection would be not only for capital related costs for the Intermediate -Term Capital Improvement Program (CIP), but for capital related costs for the Advanced Wastewater Treatment (AWT) and related system improvements, as well. This letter will review the Intermediate - Term CIP and the Advanced Wastewater Treatment (AWT) and Related System Improvements. The projections of annual capital cost allocations for each subregional member agency will than be presented and described. CAPITAL IrJPROVEMENT PROGRAM DESCRIPTION The Capital Improvement Program for the Subregional Water Pollution Control Facility may be divided into two major categories: The Intermediate -Term CIP and the Advanced Wastewater Treatment Improvements and Related Improvements. INTERMEDIATE TERM CIP The Intermediate -Term CIP was financed in October 1985, and consisted of a $10 million capacity,-,preservation program and a $10 million capacity expansion program, to expand the capacity of the Laguna Subregional Water Pollution Control Facility from 15 to 18 mgd. All of the subregional member agencies participated CH2M HILL Son Francisco Office 6425 Christie Avenue, Suite 500 415.652.2426 Emeryville, CA 94608 Mr. Miles Ferris Page 2 August 14, 1987 in the Capacity Preservation Program. All of the subregional entities except for the South Park County Sanitation District are participating in the capacity expansion portion of the Intermediate -Term Improvements. The capacity allocation for the various subregional entities are as follows: Capacity Allocation Capacity Allocation Percentage Percentage for Capacity Subregional Entity for Capacity Preservation Expansion Program Rohnert Park /Cotati 21.333 21.333 Santa Rosa 65.667 74.000 Sebastopol 4.667 4.667 South Park County Sanitation District 8.333 0 100.000 100.000 This allocation is based upon the assumption that the currently proposed amendment to the Subregional Agreement allocating South Park's capacity to Santa Rosa will be adopted. If the amendment is not adopted, the costs for the agencies other than Santa Rosa will increase. Design of this Intermediate -Term Program is almost complete. Construction of most of the projects is now underway, and progress of the Intermediate -Term program has been reported to the subregional member agencies on a monthly basis. It is anticipated that the full 18 mgd capacity will be available by mid - 1989. ADVANCED WASTEWATER TREATMENT AND RELATED IMPROVEMENTS The advanced wastewater treatment and related improvements have been proposed as an important component of the interim wastewater treatment and disposal program. Because the long -term treatment and disposal alternative cannot be implemented as soon as originally anticipated, the Subregional System anticipates a continuation of the current interim irrigation and River discharge program, and continued use of the Interim Contingency Plan (5 percent Russian River discharge when needed). This system has been successfully operated the past several discharge seasons within the Interim Program. However, in order to operate successfully until the mid- 1990's, when a long -term alternative can be implemented, the construction of additional facilities is required. The occasion of this proposed 1987 Bond Issue provides the Subregional System the opportunity to efficiently finance and build projects which will be needed over the next several years with one bond issue, rather than several, saving the subregional users money. For example, if flow equalization facilities are Mr. Miles Ferris Page 3 August 14, 1987 built now, separate filtration equalization facilities will not be needed, saving the Subregional System approximate ly'�500,000 in capital and financing costs. The continued safe and reliable operation of the Subregional System through the interim period requires additional advanced wastewater treatment facilities, and additional wastewater disposal facilities to continue to demonstrate improved system reliability. Within the treatment system, this improved reliability is provided by the aeration system improvements, the filters, new chlorination facilities, flow equalization facilities, emergency power generation to keep the plant operating in the event of a PG &E power outage, and an upgrade to the plant process alarm system. Within the wastewater disposal system, this improved reliability is provided by the Rohnert Park pipeline extension, the reclamation system expansion, a radio telemetry /control system which will allow the Reclamation System staff to monitor the status of pond facilities, and through the purchase of additional irrigation land and irrigation equipment. Finally, the long -term project alternative studies have allowed the Subregional System to pursue a long -term alternative through the Interim period, and will fund continued predischarge studies (technical and environmental) as a long -term alternative is implemented. These studies will be focused on the recommended long -term alternative(s), whether it be Irrigation /Ocean Discharge, Irrigation /Bay /Marsh Discharge, or Irrigation /River Discharge. These studies will be designed to meet the system's requirements as specified by the North Coast Regional Water Quality Control Board, and to avoid the hasty expenditure of millions of dollars on inconclusive studies. This improvement program will be financed with a bond issue anticipated for late 1987. The improvement program consists of the Advanced Wastewater Treatment Improvements, Phase 1 of the Long -Term Sludge Disposal Improvements, the construction of flow equalization facilities, and the implementation of several related projects. The related projects would include the purchase of emergency power generation facilities for both the Laguna .Plant and the Meadowlane Pond System, installation of an improved radio telemetry system in the Effluent Reclamation System, purchase of irrigation land for the Effluent Reclamation System, future purchases of irrigation equipment for the system, construction of a new plant computer control and Subregional lab facility, and an expansion of the plant storage and shop facilities. These projects and their estimated costs are presented in Table 1. Table 1 PROPOSED ADVANCED WASTEWATER TREATMENT IMPROVEMENTS AND RELATED SYSTEM RELIABILITY IMPROVEMENTS PROGRAM Estimated Capital Cost Project (1989 Dollars) (a) AWT AND RELATED IMPROVEMENTS AWT Improvements (Aeration, Filters, Rohnert Park Pipeline) Long -Term Sludge Disposal (First Phase) Treatment System Reliability /Performance Imp. -Flow Equalization -- Emergency Power Generation - -Alarm System Upgrade Reclamation System Improvements - -Radio Telemetry /Control Systems -- Purchase Irrigation Land -- Purchase New Irrigation Systems Long -Term Project Alternative Studies -- Long -Term Project Analysis -- Long -Term EIR /Project Administration -- Long -Term Technical /Environmental Predesign Studies (First Phase) Subregional Facilities -- Computer Control & Subregional Laboratory -- Maintenance Shop /Instrument Shop Expansion TOTAL AWT & RELATED IMPROVEMENTS PROGRAM 6,200,000 430,000 45,000 11,157,000 1,000,000 6,675,000 200,000 (b) 299,057 (b) 300,000 566,700 (b) 405,000 (b) 1,000,000 3,000,000 1,500,000 799,057 1,971,700 4,500,000 26,102,757 (a) Cost estimates at this level of analysis are budget -level estimates ( +30 to -15 percent of final project cost) for those projects now in design - -AWT Improvements. Other cost estimates are budget -level cost estimates ( +50 to - 30 percent of final project cost). Projects which are underway, or have been accomplished, have actual "not-to- exceed" appropriations, and are not subject to flucuation. Those projects are designated with the footnote (b). (b) Acutal cost or budget. Ncs+gn estimate. Mr. Miles Ferris Page 4 August 14, 1987 These improvements are applicable to both the existing 15 mgd capacity of the Subregional Water Pollution Control Facility,. and the additional 3 mgd capacity currently under construction at the Subregional Water Pollution Control Facility. The allocation of capital costs for this project are based entirely on flow (e.g., holders of the existing capacity service would be charged 15/18 * Total Capital Cost Allocation). The cost of this program will be allocated to the Subregional System entities as follows: Capacity Allocation Capacity Allocation Percentage to Percentage to Member Aqencv 15 mad Facility 3 mad Expansion Rohnert Park /Cotati 21.333 21.333 Santa Rosa 65.667 74.000 Sebastopol 4.667 4.667 South Park County Sanitation District 8.333 0 100.000 100.000 PROJECTED ANNUAL CAPITAL RELATED COST ALLOCATIONS To determine the projected annual capital related cost allocations for the subregional member agencies, the capacity allocation percentages will be multiplied by the estimated annual costs for the advanced wastewater treatment and related improvement programs. The projected annual capital related charges (debt service) associated with all the improvement programs is presented in Table 2. As is evident from the table, the estimated annual capital charges were calculated for the Original Subregional Debt, for the Intermediate -Term CIP and for the Advanced Wastewater Treatment and other related improvements. This calculation was done to demonstrate the incremental impact of these various projects on the capital charges for the various subregional member agencies. The estimated annual capital charges will be roughly constant for the 25 year project financing life. There are typically variations in the annual capacity service payments; however, these variations are rarely greater than 5 percent of the total annual capacity charge. The Original Subregional Debt Service will decrease substantially in the 19901s, however, because most of those bonds were issued in the 1970's. As expressed in the footnote to the table, the capital charge -,-.to the subregional member agencies for the advanced wastewater'° treatment and related improvements consists of a combination of Table 2 ANNUAL CAPITAL RELATED COST ALLOCATIONS RR MEMBER AGU CIES OF SUBREGIONAL SYSTEH Estimated Annual Allocation of Capital Related Costs Total Estimated Annual for Member Agencies (a) Allocation of South Estimated Capital Related Costs Rohnert Park / Santa Park Project Program Capital Cost (Debt Service) Cotati Rosa Sebastopol CSD ORIGINAL SUBRDGIONAL DEBT - 956,719 204,097 628,249 44,650 79,723 INTERMEDIATE -TERM CIP Capacity Preservation 10,000,000 977,040 208,432 641,593 45,598 81,417 Capacity Expansion 10,000,000 977,040 208,432 723,010 45,598 0 Subtotal 20,000,000 1,954,080 416,864 1,364,603 91,196 81,417 CURRENT TOTAL - 2,910,799 620,000 1,992,852 135,846 161,140 ANT AND RELATED IlMVEIgWS ANT Improvements 11,157,000 1,334,000 285,000 894,000 62,000 93,000 Lang Term Sludge Disposal (First Phase) 1,000,000 120,000 26,000 80,000 6,000 8,000 Treatment System Reliability /Performances -Flaw Equalization 6,200,000 - Emergency Power Generation 430,000 -Alarm System Upgrade 45,000 6,675,000 798,000 170,000 536,000 37,000 55,000 Reclamation System Improvements -Radio Telemetry /Control Systems 200,000 - Purchase Irrigation Lard 299,057 - Purchase New Irrigation Systems 300,000 799,057 96,000 20,000 65,000 4,000 7,000 laV -Term Project Alternative Studies -Long -Term Project Analysis 566,700 -Long -Term EIR/Project Administration 405,000 -Inng -Term Technical /Environmental Predesign Studies (First Phase) 1,000,000 11971,700 236,000 50,000 159,000 11,000 16,000 Table 2 Continued (a) Estimated Annual Allocation of Capital Related Cast for Member Agencies is equivalent to "Debt service" for the original , ubregional debt and for the Intermediate -Term cTP, For the newly proposed bond issue, the estimated capital related cost includes debt service, and debt service coverage (25 percent of debt service). Debt service coverage from the subregional agencies would be placed in a special capital replacement fund, whose funds would only be spent upon notification of the subregional member agencies. (b) Current projected O&H Allocation for the 1987 -88 budget Year presented for comparison purposes only. Figures taken from the April 3, 1987, letter from John S. Lindsay, Director of Finance and Administrative Services, to members of the subregional Wastewater Technical Advisory Ccadttee. Estimated Annual Allocation of Capital Related Costs Total Estimated Annual for Member Agencies (a) Allocation of South Estimated Capital Related Costs Rohnert Park/ Santa Park Proiect Program Capital Cost (Debt Service) Cotati Rosa Sebastopol CSD Subregional Facilities - -Computer Control & Subregional Laboratory 3,000,000 — Shop /Instrument Shop Expansion 1,500,000 4,500,000 538,000 115,000 361,000 25,000 37,000 TOTAL AWT & RELATED IMPROVEK PS PROGRAM 26,102,757 Debt Service Reserve 1,257,000 I&-urance Costs 1,313,000 2,570,000 307,000 65,000 207,000 14,000 21,000 PROPOSED BOND ISSUE TOTAL 28,672,757 3,429,000 731,000 2,302,000 159,000 237,000 CURRENT PROJFX'PED 0&M ALLOCATICH FOR 1987 -1988 BUDGET YEAR (b) — 5,898,910 1,419,780 3,836,270 244,810 398,050 (a) Estimated Annual Allocation of Capital Related Cast for Member Agencies is equivalent to "Debt service" for the original , ubregional debt and for the Intermediate -Term cTP, For the newly proposed bond issue, the estimated capital related cost includes debt service, and debt service coverage (25 percent of debt service). Debt service coverage from the subregional agencies would be placed in a special capital replacement fund, whose funds would only be spent upon notification of the subregional member agencies. (b) Current projected O&H Allocation for the 1987 -88 budget Year presented for comparison purposes only. Figures taken from the April 3, 1987, letter from John S. Lindsay, Director of Finance and Administrative Services, to members of the subregional Wastewater Technical Advisory Ccadttee. `Mr. Miles Ferris Page 5 August 14, 1987 debt service and debt service coverage payments. The debt service coverage payments are specific to revenue bond issues, and would be used by the Subregional System to fund capital projects on a year by year basis. The debt service coverage would be placed in a special account and only expended by the Subregional System-upon notification of the Subregional System participants. For this analysis, it was assumed that the South Park County Sanitation District will not be demanding a portion of the additional 3 mgd capacity at the Subregional Water Pollution Control Facility. It is assumed that the City of Santa Rosa will be taking the County's allocation in accordance with the proposed amendment to the Subregional Agreement which is now under review by the subregional member agencies. A variance from this assumption would cause the annual capital charges to decrease for the City of Santa Rosa and increase for the other subregional agencies. We hope that this information on estimated capital related cost allocations will be helpful in your discussions with the subregional member agencies. If you or any of the subregional participants have any further questions, do not hesitate to contact us. /Sincerely, / David L. Richardson Project Manager DLR /cmc cc: Ms. Jan Dolan, Assistant City Manager, City of Santa Rosa Mr. ;Stari'L'indsy�,,Director of Finance and Administrative Services, City of Santa Rosa C) 1 A CALIFORNIA LIMITED PARTNERSHIP ALL CORRESPONDENCE TO: POST OFFICE BOX 6655 - SANTA ROSA. CALIFORNIA 95406 - TELEPHONE (707) 584 -7550 April 26, 1988 City Council of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94928 Gentlemen: Council Con°aspondence Copy to ea. Councilman r "O py to 7 bl . The purpose of this letter is to guarantee to the City of Rohnert Park that Codding Enterprises will see that the recreational vehicles, boats, etc. now parked on the Redwood Drive -In property will be removed and the property put to a higher and better use when annexed to the City of Rohnert Park. We are presently exploring three possible sites. One is adjacent to the Sonoma County Airport and two are in the vicinity of Rohnert Park, one being in the city and one in the unincorporated area ,,�, to the west. We will have this accomplished in £1 one year° ��°� and under any circumstance, completed well in advance of the Wilfred Avenue interchange being completed by Cal Trans. I wish to thank you in advance for your understanding in this matter. Yours truly, CODDING ENTER ISE HUGH B. COMING General Partner HBC:ak OFFICES LOCATED AT: 100 ENTERPRISE DRIVE, ROHRIERT PARK, CALIFORNIA 66 444 @(d 401 C� So.. . ( ®'unf y Since 184