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1988/05/10 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES May 10, 1988 The Council of the City of Rohnert Park met this date in regular session commencing at 7:00 p.m. in the City offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Pro - Tempore Lepinski presiding. Closed session The City Council met in closed session to consider real estate negotiations ( Rohnert Park Expressway West Right of Way, Wilfred Avenue Interchange Area Assessment District Right of Way, and Golf Course Lease with American Golf Corp.) pursuant to Government Code Section 54956.8 and litigation pursuant to Government Code Section 54956.9. Councilmembers Cochran, Eck, Hollingsworth and Mayor Pro - Tempore Lepinski and City Manager Callinan, City Attorney Flitner and Director of Administrative Services Netter were present in the closed session. After the closed session, the Council reconvened in open session. Open session Call to order Mayor Pro - Tempore Lepinski called the regular session to order at approximately 8:00 p.m. and reported that the Council met in closed session to discuss matters pursuant to Government Codes listed on the agenda. Pledge of Allegiance Mayor Pro - Tempore Lepinski led the pledge of allegiance. Roll Call Present: (4) Councilmen Cochran, Eck, Hollingsworth and Mayor Pro - Tempore Lepinski Absent: (1) Mayor Hopkins City Manager Callinan stated that for the record Mayor Hopkins is in Sacramento attending a meeting as chairman of the Sonoma County Transportation Committee. Staff present for all or part of the meeting: City Manager Callinan, City Attorney Flitner, Director of Administrative Services Netter. Approval of Minutes Upon motion of Councilman Hollingsworth, seconded by Councilman Cochran, and unanimously approved, the minutes of April 26, 1988 were approved as submitted. Approval of Bills Upon motion of Councilman Hollingsworth, seconded by Council- man Eck, and unanimously approved, the bills presented per the attached list in the amount of $2,731,851.52 were approved. Rohnert Park City Council Minutes -2- May 10, 1988 Non- agendaed items Councilman Eck stated he had two items to discuss under Matters from Councilmen, one of which was to get a substitute to attend a meeting for him due to a conflict in schedule. Councilman Cochran stated he had one item to bring up under Matters from Councilmen. City Manager Callinan stated he had two items to discuss under City Manager's report. Unscheduled Public George Robinson, 333 Enterprise Dr., was recognized and Appearance stated that he and members of the Post 338 American Legion wished to make a presentation to the City and asked their Commander to present a new flag for the Council chambers to Mayor Pro - Tempore Lepinski. Bill Adams, 716 Brett Avenue, Commander of the Post 338 American Legion, was recognized and stated he was happy to make the presentation of a new flag to grace the Council chambers and extended an invitation to the City Council and citizens of Rohnert Park to join the members of Post 338 at the Memorial Day "Avenue of the Flags" at the Community Center between 8:00 a.m. and 5:00 p.m. and the ceremony at 10:30 a.m. Mayor Pro - Tempore Lepinski thanked Commander Adams and Mr. Robinson and the members of the Post 338 for doing a great job. Councilman Hollingsworth made the motion to appropriately retire the old flag by putting it in a special container to preserve it and keep it at the Community Center. Said motion was seconded by Councilman Eck and unanimously approved. C O N S E N T C A L E N D A R City Manager Callinan referred to his Council Meeting Memo dated May 4, 1988 for explanation of the matters on the consent calendar and advised that the City Council had been provided with pertinent materials regarding same. Acknowleding the City Manager /Clerk's report on the posting of the meeting's agenda Expressing no objection to Sonoma County Water Agency providing water service from Petaluma aqueduct to Mark Evanoff, 365 E. Railroad Avenue Resolution No. 88 -84 A RESOLUTION ACCEPTING EASEMENT GRANT DEED (SEWER EASEMENT FROM THE ROHNERTS FOR SPRECKELS PLACE) Resolution No. 88 -85 RESOLUTION CALLING FOR SEALED PROPOSALS FOR MINI - ATTACK PUMPER Rohnert Park City Council Minutes -3- May 10, 1988 Upon motion of Councilman Hollingworth, seconded by Councilman Cochran, and unanimously approved, the City Manager /Clerk's report on the posting of the meeting's agenda was acknowledged, no objection to Sonoma County Water Agency providing water service from Petaluma aqueduct to Mark Evanoff, 365 E. Railroad Avenue, was expressed, and Resolutions Nos. 88 -84 and 88 -85 were adopted. Scheduled Public Jim and Gayle Peebles were recognized and Councilman Cochran, Appearance at Mayor Pro - Tempore Lepinski's request and as Council Jim & Gayle Peebles liaison to the Sister Cities Relations Committee, thanked Mr. and Mrs. Peebles on behalf of the Committee and the City of Rohnert Park for serving in the Committee for several years and presented them with a gift from the City. Mr. Peebles stated that it was a great experience to work with the Committee in establishing friendships in Japan and this was because of the leadership of the city staff and thanked the Council for its support. Charlotte Boysen City Manager Callinan reported that Mrs. Boysen telephoned City Hall today to withdraw her request from the agenda. RP Chess Club City Manager Callinan referred to the letter dated April 28, 1988 from Walter Randle, President of the Rohnert Park Tournament Chess Club, regarding a financial commitment from the Council for the "Koltanowski Open ". Walter Randle was recognized and distributed to the Council copies of a chess magazine that he said goes to 60,000 chess players and stated that experience has proven that the bigger the prize fund, the bigger the tournament becomes. Mr. Randle also stated that he will not ask for any more money in the future because he plans to make better arrangements in the future. Discussion followed. Councilman Hollingsworth suggested that the Chess Club keep the $1,000 that it intends to return to the City after the July tournament and the City advance another $1,000 and from this point on the Chess Club will become self - reliant. Further discussion followed. Councilman Eck made the motion to approve the plan as outlined by Councilman Hollingsworth. Said motion was seconded by Councilman Hollingsworth and unanimously approved. Rohnert Park City Council Minutes -4- May 10, 1988 Ken Herlihy Ken Herlihy, 6474 Meadow Pine, was recognized and stated his concern in the wasting of water by the City and businesses by having faulty sprinklers watering the streets and asked that the City take action in stopping the wasting of water. Mr. Herlihy stated he went to the Department of Public Works, called State Farm and the branch manager of Security Bank, and nothing has been done and some of the sprinklers are still shooting in the streets. Discussion followed and concluded with the Council commending Mr. Herlihy for bringing the matter to the Council's attention. Wilfred Avenue City Manager Callinan stated that the negotiations taking Interchange Area place in the acquisition of properties required for right -of- Assessment District, way have been discussed with the Council in closed session Project No. 1987 -10 and all the properties that need to be acquired have been appraised. Mr. Callinan also stated that the first resolution listed on the agenda has been deferred until the next Council meeting at the request of City Attorney Flitner. Resolution No. 88 -86 A RESOLUTION AUTHORIZING ACCEPTANCE OF DEEDS FOR PURCHASE OF PROPERTIES REQUIRED FOR RIGHT -OF -WAY AND AUTHORIZING ADVANCEMENT FUNDS FOR SAID ACQUISITLON (WILFRED AVENUE INTERCHANGE AREA ASSESSMENT DISTRICT, PROJECT NO. 1987 -10) City Manager Callinan explained the resolution. Upon motion of Councilman Eck, seconded by Councilman Cochran, Resolution No. 88 -86 was adopted on the following voice vote: Ayes: (3) Councilmen Cochran, Eck and Mayor Pro - Tempore Lepinski Noes: (0) None t _�_1�_ /I % n___,.t 7.. _.� 'Hollingsworth, 11 t Absent: (1) Mayor Hopkins Councilman Hollingsworth stated for the record that there is • possibility that he will be investing with an associate in • business in the area so he wished to abstain. Rohnert Park City Council Minutes -5- May 10, 1988 City's Underground City Manager Callinan advised that the Council has been Storage Tank Program provided with copies of the report on "Underground Storage Tank Program' and suggested deferring the matter because City Engineer Brust could not be present because of a death of a closed relative. Mr. Callinan explained that based on a court decision the State no longer has to reimburse cities for funds spent to comply with the recently enacted State law relative to underground storage tanks because the law applies to both the private and public sectors. Discussion followed. Councilman Eck made the motion to have the program funded in the next budget but if staff feels there are funds available now, to start implementation of the program. Said motion was seconded by Councilman Hollingsworth. Further discussion followed after which Councilman Eck withdrew his motion and Councilman Hollingsworth his second so that the program can be discussed with City Engineer Brust at the next Council meeting. Sonoma County City Manager Callinan referred to the letter dated April 26, Convention & Visitors 1988 from Sonoma County Convention & Visitors Bureau making a Bureau formal request for $100,000 funding for the fiscal year 1988 - 89. Mr. Callinan also referred to the letter dated April 22, 1988 from Red Lion Inn General Manager Tim Bridwell requesting a time for him and Mr. Hugh Codding to address the City Council concering the Sonoma County Convention & Visitor's Bureau's funding request. Mr. Callinan asked when would the Council like to meet with these persons. Discussion followed, upon the conclusion of which the Council concured to meet with Mr. Bridwell, Mr. Codding and Mr. Ross during the 1988 -89 budget sessions. Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken on any communication unless specifically noted in these minutes. City Manager's report: City Manager Callinan reported that at the urging of City REMIF Worker's Comp staff that a change in the Worker's Compensation Experience Modification formula has been approved by the Board of Directors of the Redwood Empire Municipal Insurance Fund ( REMIF). Mr. Callinan indicated that the new formula should result in even more savings to Rohnert Park than does the present formula because of the fact that Rohnert Park is the largest city in REMIF and was not getting full credit for the premiums paid under the old formula. Mr. Callinan indicated that REMIF has resulted in substantial cost savings to the cities involved with premiums being much lower than they would have been had the cities been insured by the State Compensation Insurance Fund. He advised that a memo to the Council explaining the difference in the formulas would be forthcoming. Rohnert Park City Council Minutes -6- May 10, 1988 Hospital Feasibility City Manager Callinan advised that the Council had been Report provided with a copy of the Hospital Feasibility Report prepared by the consultant firm of Ernst & Whinney at the expense of Santa Rosa Memorial Hospital. He indicated that representatives of the hospital and the consulting firm would be pleased to meet with the Council to explain the report and answer any questions. Discussion followed, upon the conclusion of which the Council decided to have a work session on the report at 4:00 p.m. on Tuesday, May 24th, and to invite representatives of the hospital and the consultant organization to said meeting. Swim Center City Manager Callinan reported that Council had been provided with copies of a proposal for architectural services from Roland /Miller /Associates. He further advised that he had had a discussion with Dr. Edward Rudloff about his interest in submitting a proposal to be the City's consultant and advisor on the project and that Dr. Rudloff would, in turn, be soliciting a proposal from noted swimming pool architect Milt Johnson. Mr. Callinan indicated that when he receives those proposals he would meet with the Council committee (Cochran and Lepinski) to get some guidance and direction and to develop a recommendation to the Council on how to proceed. Discussion followed. Hahn Site City Manager Callinan reported that the sale of the Marguerite Hahn Elementary School site to the Cotati- Rohnert Park Unified School District had been consummated last week and the City received a check in the amount of $1,635,000 for said sale and that the Council had been provided with a copy of his memo to Finance Director Harrow concerning the distribution of the funds. Annexation 410 City Manager Callinan reported that last week the City had received $445,000 from the property owners in the area of proposed Annexation No. 10 as payment of the annexation fee. He indicated that with that payment the documents would be processed to finalize said annexation which includes the area of the Redwood Drive -In Theater and the parcel to its south. Lawsuit Settled City Manager Callinan reported that the CAPPS /01massakian/ Carpeteria lawsuit had been settled, according to a letter received from REMIF's General Manager Frank James. Mr. Callinan reported that the lawsuit arose out of an accident in which a young cyclist and a car collided at the Country Club Drive and Civic Center Drive intersection. Rohnert Park City Council Minutes -7- May 10, 1988 PRIMA Meeting City Manager Callinan reported that Director of Administrative Services Netter and he would be out of town next week attending the annual conference of the Public Risk and Insurance Management Association (PRIMA) in New 'Orleans with the expenses being covered by REMIF. City Attorney's report City Attorney Flitner reported that Infocomp lawsuit is about Infocomp settled and the money can be released out of escrow upon execution of the Settlement Agreement which he just received and will review it and he expects the City to have the money by next Council meeting or the meeting after. Harris lawsuit City Attorney Flitner reported that he will file an answer and will provide the Council a written response next week and that he is still pursuing the suit regarding the conversion. Matters from Council- Mayor Pro- Tempore Lepinski reported on the recent SSU /City men: SSU /City Swim Meet. He indicated that it was well attended, with more Swim Meet participants this year than any other previous meet and that all the participants and officials thought that the meet was well run and that the social event hosted by the City and the college was a success. He further indicated that SSU officials indicate they are looking forward to conducting another meet with the City next year. Meeting Conflicts Councilman Eck reported on his meeting conflicts, having a 101 Corridor meeting, a Sewer System Advisory Committee meeting occurring on the same day and thus causing him a conflict. Other Councilmembers indicated they could not attend either one. Councilman Eck indicated he would work the matter out. Traffic Signals Councilman Eck initiated a discussion concerning the County of Sonoma's plans for installation of traffic signals on Petaluma Hill Road. he Hhought there was a study prepared by the County concerning the matter. After a brief discussion, City Manager Callinan indicated he would contact County Director of Public Works Don Head and solicit a copy of the traffic signal study if one in fact exists. Safeway Carts Councilman Eck reported that he saw three Safeway shopping carts in the creek the other day when he was jogging and asked staff to follow up to see if Safeway can't be a little more vigorous in removing its carts from the creeks. Rohnert Park City Council Minutes -8- May 10, 1988 New Road Councilman Cochran suggested that City staff study the feasibility of a new road being developed in the area north of the Annexation No. 10 area so that a direct connection can be made from South Santa Rosa Avenue to Redwood Drive. it would make the westerly frontage road more meaningful. City Manager Callinan indicated that he would have staff study the matter and report back to the Council at a future date. Recycled Water Use Councilman Cochran suggested that the City set an example and develop a program to use recycled wastewater to irrigate trees as the City does with its water wagon. He suggested that perhaps some turnouts from the water line to the golf course could be installed in the line so that we would have access to it for watering the trees. Discussion followed during which it was suggested that turnouts be provided so that said water could also be used as a source of water for construction projects rather than using water from the City's domestic system. City Manager Callinan indicated he would follow up on the suggestions. Adjournment ATTEST: Deputy City Clerk There being no further business, and no one wishing to speak, Mayor Pro - Tempore Lepinski adjourned the meeting at approximately 9 :05 p.m. to Tuesday, May 24th, at 4:00 p.m. oca tion Public Safety * Exist. 100C Northern S to t • Exist. unde regular gas • Exist. unde diesel tank • New above g diesel tank Corporation I * Exist. unde gal. regula tank- - - - - -- * Exist. unde gal. unlead * Exist. unde diesel - - - -- * Cleanup mor. * New above g gal. ConVaL diesel & X gasoline) -- Sewer Pump P] * Exist. unde diesel - - - -- * New above g diesel Conk Crane Creek 4 • Exist. 550 • New 500 gal diesel Conl RLB 4/22/88 `.. F CITY OF ROHNERT PARK UNDERGROUND STORAGE TANK PROGRAM 1 Cos t to Add t -1 To to l Keep Remove Install Date Cost Cost No. 1 gal. gas - - - -- XXX -0- $ 4,500 SUBTOTAL -0- $ 4,500 $ 4,500 ion rground 1000 gal oline tank - - - - -- XXX -0- $ 4,500 rground 1000 gal ---------- - - - - -- XXX -0- $ 4,500 round 500 gal. ---------- - - - - -- XXX -0- $ 9,000 SUBTOTAL -0- $18,000 $ 18,000 and rground 1000 r gasoline --------- - - - - -- XXX -0- $ 4,000 rground 2000 ed gas tank - - -- ^ XXX -0- $ 6,000 rground 1000 --------- - - - - -- XXX $15,765 $ 8,000 itoring wells -- XXX -0- $18,500 round double 500 It (500 gal. 0 gal. unleaded --------- - - - - -- XXX -0- $12,000 SUBTOTAL $15,763 $48,500 $ 64,265 ant rground 700 gal. ---------- - - - - -- XXX -0- $ 4,500 round 1000 gal. ault------ - - - - -- XXX -0- $ 7,000 SUBTOTAL -0- $11,500 $ 11,500 a ter Tank No. 5 gal. diesel - - - -- XXX -0- $ 4,000 $ 4,000 . above ground ault------ - - - - -- XXX -0- $ 6,000 $ 6,000 SUBTOTAL -0- $10,000 $ 10,000 TOTAL $15,765 $92,500 $108,265 1 CITY OF ROHNERT PARK 6750 Commerce Boulevard Rohnert Park, Sonoma County, California 94927 Telephone 795 -2411 May 9, 1988 Mr. Burch Bachtold Director, District IV State Department of Transportation P.O. Box 7310 San Francisco, CA 94120 ATTENTION: Mr. Tom Brown FILE: South Santa Rosa Avenue Extension Project No. 1987 -15 Dear Mr. Bachtold: The City of Rohnert Park is proposing the extension of South Santa Rosa Avenue southerly from the Santa Rosa Avenue southbound /Highway 101 on ramp at Wilfred Avenue Interchange to tie into Golf Course Drive in Rohnert Park to serve as a frontage road along the east side of the Highway 101 /Wilfred Avenue Interchange. Mr. Richard Gigling, and Mr. Tom Brown, of your office, have reviewed the modifications necessary for the Highway 101 /Wilfred Avenue interchange northbound off -ramp onto Santa Rosa Avenue and have provided us with their recommended realignment. We are in agreement with that off ramp realignment and request that the Project Report be prepared and completed as soon as possible. In addition to the off -ramp modification, I estimate the cost for the Santa Rosa Avenue extension road work at $1,270,000 all of which is from local funding. Additionally, $130,000 is estimated for the construction of a 125 space commuter parking lot near the intersection of South Santa Rosa Avenue extension and Golf Course Drive for which initial funding will be from the City of Rohnert Park under a proposed Caltrans reimbursement program. Based on the above comments, and the large amount of local funding being provided, it is hereby additionally requested that Caltrans participate by handling design and construction for the realignment of the Highway 101 /Wilfred Avenue northbound off -ramp. Thank you for your consideration. Very truly yours, CITY OF ROHNERT PARK / Ro�� land L. Brust Director of Public Works/ City Engineer RLB:mm cc: Peter M. Callinan, City Manager Mr. Richard Gigling, Caltrans Mr. Tom Brown, Caltrans M. Hudis and Associates