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1988/08/23 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES August 23, 1988 The Council of the City of Rohnert Park met this date in regular session commencing at 7 :00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Hopkins presiding. Call to Order Mayor Hopkins called the regular session to order at approximately 7 :00 p.m. and led the pledge of allegiance. Roll Call Present: (3) Councilmen Eck, Hollingsworth, and Mayor Hopkins Absent: (1) Councilman Lepinski Late: (1) Councilman Cochran (Time of arrival is specifically noted in the minutes) Staff present for all or part of the meeting: City Manager Callinan, City Attorney Flitner, Planning Director Skanchy, and Recreation Director Pekkain. Approval of Minutes Upon motion of Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, the minutes of August 9th and 10th, 1988 were approved as submitted. Approval of Bills Upon motion of Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, the bills presented per the attached list in the amount of $1,238,856.08 were approved. Non - agendaed items City Manager Callinan stated he wished to discuss the City Council joint meeting with the Cotati City Council, theatre update, and a sewer spill under City Manager's report and that Planning Director Skanchy will discuss the Codding Enterprises bank design for information purposes under Planning and Zoning matters. Councilman Eck stated he wished to discuss the Tanner Commission under Matters from Councilmen. Unscheduled Public Mayor Hopkins informed that anyone in the audience who wished to Appearance comment on any item may do so at this time. No one wished to do SO* C O N S E N T C A L E N D A R City Manager Callinan referred to his Council Meeting Memo dated August 17, 1988 for explanation of the matters on the consent calendar and advised that the City Council had been provided with pertinent materials regarding same. Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda Rohnert Parr: City ( �ouncI, 11 u (.7, 1 3 , 19gS Resolution No. 88 -178 RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNFRT PARK RF,JECTI THE CLAIM OF RICHARD DURAN Resolution No. 88 -179 RESOLUTION CALLING FOR SEALED PROPOSALS FOR CONTRACTUAL MAINTENANCE ON VARIOUS CITY TYPEWRITERS Resolution No. 88 -180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK RESCINDING APPROVAL FOR THE INSTALLATION OF STOP SIGN ON BLAIR AVENUE, EASTBOUND AND WESTBOUND AT THE BONNIE AVENUE INTERSECTION Resolution No. 88 -181 A RESOLUTION AWARDING CONTRACT (Exterior Painting of Rohnert Park Library and Public Safety Northern Station) Resolution No. 88 -182 A RESOLUTION APPROVING LEASE AGREEMENT WITH KONOCTI GIRL SCOUT COUNCIL FOR USE OF SCOUT HUT Approving Parcel Map No. 119, Thomas K. Armstrong - provides a public utility easement along Snyder Lane and Southwest Blvd. (University Park commercial subdivision) Upon motion of Councilman Hollingsworth, seconded by Councilman Eck and unanimously approved, the City Manager /Clerk's report on the posting of the meeting's agenda was acknowledged, Resolutions Nos. 88 -178 through 88 -182 were adopted, and Parcel Map No. 119, Thomas K. Armstrong to provide a public utility easement along Snyder Lane and Southwest Blvd. (University Park commercial subdivisio -' was approved. Scheduled Public City Manager Callinan referred to R.P. Chamber of Commerce Appearance President Brown's June 24, 1988 letter requesting $15,000 to enable the Chamber to hire an Executive Director. Lefler Brown, Hollingsworth Circle, President of the Chamber of Commerce, was recognized and distributed to the Council a chart Ae..i nri..n the Ph —ber' c need for nn F.vPritti ve Director and went over the chart with the Council on the duties of the Chamber Executive Director and gave the Council a history of the Chamber's financial picture. Discussion followed during which Councilman Hollingsworth asked Mr. Brown if this $15,000 is a one -time request. Mr. Brown replied the $15,000 would be a one -time request and he does not anticipate the Chamber to request for funds in the future because there are more than 1,000 businesses in Rohnert Park which would enable the Chamber to support the Executive Director's salary. Rohnert Park City Council Minutes -3- August 23, 1988 Councilman Hollingsworth stated he wanted to go on record to approve the Chamber's request for funds. Councilman Cochran At this point of the meeting, the time being approximately 7:10 arrives p.m., Councilman Cochran arrived. Discussion followed. Councilman Eck made the motion to authorize staff to release to the Rohnert Park Chamber of Commerce the funds ($15,000) provided in the 1988 -89 City Budget on the condition that this is a one- time grant. Said motion was seconded by Councilman Hollingsworth and unanimously approved. Rohnert Park City Manager Callinan reported that only one bid (from Henris Library roof Supply Inc.) in the amount of $20,294 was received for the repairs to the Library roof and staff finds the amount a little high but will analyze the bid further and will provide the Council with a recommendation at the next meeting. Councilman Hollingsworth made the motion to table the matter until the next Council meeting. Said motion was seconded by Councilman Cochran and unanimously approved. Parks & Recreation Recreation Director Pekkain was recognized and went over with the Commission matters Council the highlights of the Community Center and other recreation facilities use policy and stated that it has been two years since the fees have been updated and the changes will give staff better administrative control. Discussion followed. Resolution No. 88 -183 A RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK APPROVING COMMUNITY CENTER AND RECREATION FACILITIES USE POLICY City Manager Callinan explained the resolution. Upon motion of Councilman Hollingsworth., seconded by Councilman Cochran, and unanimously approved, Resolution No. 88 -183 was adopted. Planning & Zoning: Planning Director Skanchy referred to his Planning Staff Report File No. 1253 - dated July 23, 1988 and stated that this was a dual application J.B. Development Co. and scheduled for a public hearing and also referred to maps on display. Discussion followed on whether Rohnert Park is getting to the point where it can get challenged on its negative declarations for its small parcel annexations instead of having an EIR showing cumulative impact of parcels being annexed. Rohnert Park City Council Minutes —4— August 23, 1988 City Manager Callinan reported that the applicant contacted all the residents and no resident has had any negative comment on the proposed project. Further discussion followed on the kind of fence that will be most effective as a noise, light, and traffic barrier, and flipping the plan so the open space will be towards the back. Mayor Hopkins opened the scheduled public hearing on the General Plan Land Use Element and Prezoning. Jim Hummer, 707 Second Street, Santa Rosa, was recognized and stated he represented J.B. Development Co. and addressed the Council's concerns on the Negative Declaration and the small park shown on the plan which will serve as a buffer between the homes on Holly Avenue and the street serving the project. Mr. Hummer also stated that it has been suggested that a trust fund be set up where the developer will put a large sum of money and the interest on the money will he used to maintain the park or open space, and asked the Council to approve the annexation. Gary Arnold, 1160 Holly Avenue, was recognized and made reference to the chain link fence with wood slats that currently exists at the rear of their lots which acts as a noise barrier and asked if this will be removed. He expressed concern over the potential for noise and headlight intrusion onto his property through the chain — link fence. Mr. Arnold also stated that he prefers the plan as it is laid out rather than flipping it as the Council discussed. B.J. Meaders, Enterprise Dr., was recognized and expressed his concern on the rapid expansion taking place and referred to the City's newsletter asking the residents to reduce water use, while the City turns around and increases the wastewater through its annexations and asked the Council to slow down the annexations. There being no one else wishing to speak, Mayor Hopkins closed the public hearing. Mayor Hopkins opened the scheduled hearing on the proposed prezoning of subject property from "AB-7" (Agricultural) in the county to R -1 /8000 /PD (Single Family Residential /Planned Unit Development). There being no one wishing to speak, Mayor Hopkins closed the public hearing. Councilman Eck asked how many amendments to the General Plan the City is allowed per year. Planning Director Skanchy replied that the City is allowed four and this project would be the second amendment for this year. Rohnert Park City Council Minutes -5- Discussion followed. August 23, 1988 Resolution No. 88 -184 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING THE LAND USE ELEMENT OF THE GENERAL PLAN OF THE CITY OF ROHNERT PARK, FILE NO. 1253 ( ROHNERT PARK ANNEXATION NO. 11) City Manager Callinan explained the resolution. Upon motion of Councilman Hollingsworth, seconded by Councilman Cochran, and unanimously approved, Resolution No. 88 -184 was adopted on the following roll call vote: Ayes: (3) Councilmen Cochran, Hollingsworth, and Mayor Hopkins Noes: (1) Councilman Eck Absent: (1) Councilman Lepinski Ordinance No. 506 AN ORDINANCE AMENDING TITLE 17 OF THE ROHNERT PARK MUNICIPAL CODE (ZONING MAP CHANGE - CITY OF ROHNERT PARK - FILE NO. 1253) City Manager Callinan explained the ordinance. Upon motion of Councilman Hollingsworth, seconded by Councilman Cochran, and approved on the following roll call vote, Ordinance No. 506 was introduced: Ayes: (3) Councilmen Cochran, Hollingsworth, and Mayor Hopkins Noes: (1) Councilman Eck Absent: (1) Councilman Lepinski Councilman Hollingsworth made a motion to have the Planning Department meet with the Holly Avenue residents and the developers to decide what kind of a fence, other than a masonry fence, to be built as a noise and traffic barrier. Safd motion died for lack of a second. Councilman Holllingsworth made a motion to have the developer build a masonry fence as a buffer from existing residents and said requirement be added to the conditions imposed on the tentative map for the subdivision. Said motion was seconded by Councilman Cochran. Discussion followed on how the conditions are imposed on the developer. Rohnert Park City Council Minutes ®6- August 23, 1988 City Manager Callinan replied that the imposed conditions are on the tentative subdivision map, and will have to be agreed to in writing by the developer before the annexation applications is filed with LAFCO. Councilman Hollingsworth's motion was approved on the following roll call vote: Ayes: (4) Councilmen Cochran, Eck, Hollingsworth, and Mayor Hopkins Noes: (0) None Absent: (1) Councilman Lepinski Councilman Hollingsworth made a motion to authorize staff to work with the developer to file an annexation application with LAFCO. Said motion was seconded by Councilman Cochran and approved on the fviivwLn6 LW- call Ayes: (3) Councilmen Cochran, Hollingsworth, and Mayor Hopkins Noes: (1) Councilman Eck Absent: (1) Councilman Lepinski File No. 1263 - Planning Director Skanchy referred to his Planning Staff Report Zoning Ordinance dated August 11, 1988 and went over with the Council the additions Amendment to the existing ordinance. Mayor Hopkins opened the scheduled public hearing. There J..L.ang to ea Mavnr Hopkins closed the here being ►10 oil2 wlr7llill6 �., sp��..., .- r._____ public hearing. Ordinance No. 507 AN ORDINANCE OF THE CITY OF ROHNERT PARK AMENDING CHAPTER 17 OF THE ROHNERT PARK MUNICIPAL CODE, (COMMERCIAL /RECREATIONAL) DISTRICT BY ADDING CERTAIN PERMITTED AND CONDITIONAL USES City Manager Callinan explained the ordinance. Upon motion of Councilman Holllingsworth, seconded by Mayor Hopkins, Ordinance No. 507 was introduced on the following roll call vote: Ayes: (4) Councilmen Cochran, Eck, Hollingsworth and Mayor Hopkins Noes: (0) None Absent: (1) Councilman Lepinski Rohnert Park City Council Minutes -7- August 23, 1988 Codding Enterprises Planning Director Skanchy referred to maps on display and Proposed Bank Plan explained the plan change by adding a drive through window for the File No. 1254 proposed bank by Codding Enterprises to be located on the southeast corner of the Rohnert Park Expressway and Redwood Drive. Discussion followed during which Councilman Cochran requested that the project be agendized for the next Council meeting. The Council concurred. Crane Creek City Manager Callinan referred to a master plan map of Crane Creek Regional Park Regional Park which was on display and to Sonoma County Regional Parks Regional Park Director Joseph Rodota's letter dated August 4, 1988 regarding development of the Crane Creek Regional Park and to Council Meeting Memo dated August 17, 1988 stating his concerns on the 1973 agreement the City entered into with the County requiring a 50% matching funds from Rohnert Park which is substantially more than provided by other cities. He suggested that the City ask the Board of Supervisors to rescind or amend the 1973 agreement so that Rohnert Park's contribution would be equal to the other cities' shares of regional development. Discussion followed on how often this park is being used by Rohnert Park residents and that Rohnert Park should still partici- pate in the park's development as an example to other cities. Joe Rodota was recognized and stated that the terms of the 1973 agreement were presented to the County by the City and it is time for the City to make the decision whether to amend or honor the agreement. Mr. Rodota also stated that the park is now just open space but from experience, a park located next to a metropolitan area is used by residents from and around the area and it is difficult to assess how many Rohnert Park residents use the park because there is no one there to take a tally. Mr. Rodota indicated that he will be presenting a program to the Board of Supervisors how the money from Proposition 70 would be allocated and he would like to begin with the development of Crane Creek Park and requested that the City Council give a lot of deliberation before making its decision to honor or rescind the agreement that the City initiated. Discussion followed concerning honoring the agreement, working with the County on the $75,000 requested and after that amending the agreement, and naming the park for Supervisor Helen Rudee when she retires. The Council authorized the City Manager to discuss with County officials his concerns and amending the agreement. City Manager advised that he will work with the Mayor in discussing the matter with the County and would also consult with Supervisor Rudee. Rohnert Park City Council Minutes -8- August 23, 1988 Recess At this point of the meeting, the time being approximately 8:25 p.m., Mayor Hopkins called a recess. Reconvene Mayor Hopkins reconvened the meeting at approximately 8 :37 p.m. with all Councilmembers present, except Councilman Lepinski. Swim Center City Manager Callinan referred to the August 17, 1988 letter from Eric Glass of Roland /Miller /Associates regarding the scope of services and fee proposal for the Swim Center and recommended Council approval of the agreement for architectural services with Roland /Miller /Associates. Councilman Cochran asked if the conditions and arrangements for the swim center are similar with those of the theatre and other buildings. City Manager Callinan replied that the contract form is different, this one being on the A.I.A. form, but the compensation terms and special terms are the same. City Manager i% II -C d..a....A .a Mw bran n7 ..,l�n was present in th® VaA..LXnan introduce- M . Eric Glass v. p esent audience. Resolution No. 88 -185 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AGREEMENT WITH ROLAND /MILLER /ASSOCIATES FOR ARCHITECTURAL SERVICES (Re Swim Center) City Manager Callinan explained the resolution. Upon motion of Councilman Eck, seconded by Councilman Hollingsworth, and unanimously approved, Resolution No. 88 -185 was adopted. City Manager Callinan stated that the architects wish to start meeting with the committee that will be comprised of Park and Recreation commissioners, Recreation Dept. staff members inciudIng Guy Miller, local swim team coach, and. Dr. Rudloff and asked if the Council committee (_Cochran and Lepinski) wished to attend the committee meetings. Councilman Hollingsworth requested that Dr. Phil Terrbilin be included with the committee. Eric Glass was recognized and stated that having the meeting start next week will not be too soon because there is a iot to be. done such as touring some facilities to see what works and what does not work in the design. Mayor Hopkins said he would work with City Manager Callinan on calling a meeting of the committee and until Councilman Lepinski returns. Rohnert Park City Council Minutes -9- August 23, 1988 Softball update City Manager Callinan reported that softball games planned by the Guanella Bros. the past week were well attended and everyone was impressed with the facility. Mr. Guanella stated they will have more games this weekend and will be charging admission and expect to draw bigger crowds. 1990 A.S.A. National City Manager Callinan reported on his meeting with Mr. Bill Tournament Bidding Wooden, representative of A.S.A. from Redwood City, regarding what would be involved should the City be interested in submitting a bid to host the tournament in 1990 which is a big undertaking but will bring tourists to the City. He advised that the abundant materials received from Mr. Wooden is being reviewed and evaluated by Recreation Director Pekkain. Councilman Cochran stated he does not think that the City is equipped to host the tournament in 1990 and hosting is too big an undertaking for the City which has difficulty in getting Founders Day going. Councilman Hollingsworth suggested to get the Chamber of Commerce and the Sonoma Convention and Visitors Bureau involved for the future as he envisions the City to have more motels. Mayor Hopkins stated staff should proceed so we will know when to say no to hosting a tournament. City Manager Callinan stated he will get more information after he receives the application forms and will forward them to the Council for its evaluation. Softball complex City Manager Calllinan indicated that, per Council's direction to proceed with the new softball complex, Landscape Architect Jonathan Herr has started working on the plans and that Architect Stan Clark of M. Hudis Associates will design the buildings and that the complex is estimated to cost $2 million. Mr. Callinan also referred to the letter received from Rick Ramsay containing a package of information on a large softball complex. Rick Ramsay was recognized and suggested that the complex be built first and then bid for hosting the A.S.A. softball tournament and stated he would like to get involved in managing the complex or the concession, or any other way. The Council asked Mr. Callinan to get use and financial result data from other cities with multi -field softball complexes. 1988 Municipal City Manager Callinan reported that there are seven candidates for Election the three Council seats for the November municipal election and Mobile home rent stated that there is no need to discuss a rebuttal since no argu- control law ment in favor of the mobile home rent control law initiative amendment was received. Rohnert Park City Council Minutes -10- August 23. 1988 Councilman Hollingsworth suggested that Rohnert Park residents be informed to look at the election booklets from the back to the front in order to get to the initiative since this election ballot is going to be so long. Communications Communications per the attached outline were brought to the attention of the Council. No action was taken unless specifically noted in these minutes. PERS Councilman Hollingsworth referred to PERS Contract Services Division Retirement Specialist Ellie Wright's letter dated August 5, 1988 acknowledging receipt of the City's request to amend its contract pending the outcome of AB 2252. City Manager Callinan stated the City took this action so that if AB 2252 passes, the City can slip through the crack insofar as amending the City contracts with PERS is concerned but that to do so will require further Council action. City Manager's City Manager Callinan referred to his Council Meeting Memo dated report: YMCA /Youth August 17, 1988 and reported that Mr. Art Condiotti has agreed to Building build for the City a 3,000 square foot building which will be designed by Stan Clark, architect for Engineer Milt Hudis, who is contributing the architectural services. Mr. Callinan advised that the proposed site for the building is in H Park and that it will be leased for use to the YMCA and Youth Soccer organization. Discussion followed after which the Council concurred to allow the building to be constructed on the spot previously earmarked for the Boy Scout building in H Park on Golf Course Drive provided that the building be processed through normal channels (i.e., the Planning Commission and Building Inspection Dept.) Theater Manager City Manager Callinan reported that to get ready to operate the rhpAtar_ the c1ty will start recruiting nationwide for a theater manager to start making bookings and planning activities for the theater and that ads for the position will be placed in publications and will be circulated during a conference taking place in San Diego. He advised that he is using the job description for the position that was prepared by Consultants Bailey & Auerbach and contained in their last report. He further advised that the Council had been provided with a copy of the job description again tonight. Las Casitas sewer City Manager Callinan reported on a recent Las Casitas Mobile spill Home Park sewer spill into the adjacent creek and advised that the Regional Water Quality Control Board office is involved in making sure the matter is corrected. Rohnert Park City Council Minutes -il- August 23, 1988 Joint meeting with City Manager Callinan reported that the Council is hosting its Cotati City Council joint meeting with the Cotati City Council on Tuesday, August 30, 1988 at Park Place Restaurant at 6:30 p.m. and asked that if any Councilmember had any agenda items, to let him know so he and Cotati City Manager Johnsen can put the meeting's agenda together. Matters from Councilman Eck indicated that due to a class schedule conflict, he Councilmen: may have to resign from the Tanner Commission and asked if anyone is interested in taking his place. Dr. John Roberts Councilman.Hollingsworth asked everyone to take a moment of silence in memory of Dr. John Roberts and for the City to recognize Dr. Roberts in some manner. The Mayor declared, and everyone in the chambers took a moment of silence in honor of Dr. Roberts. Resolution No. 88 -186 A RESOLUTION OF RESPECT FOR JOHN H. ROBERTS, M.D. Upon motion of Councilman Hollingsworth, seconded by Councilman Eck, and unanimously approved, Resolution No. 88 -186 was adopted by title. Adjournment There being no further business, Mayor Hopkins adjourned the meeting at approximately 9 :06 p.m. to 6:30 p.m. Tuesday, August 309 1988 at Park Place Restaurant, Raleys Towne Shopping Center, for the joint meeting with the Cotati City Council. ATTEST: Deputy City Clerk