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1989/05/09 City Council Minutes (3)Rohnert Park City Council Minutes ,e May 9, 1989 The Council of the City of Rohnert Park met this date in regular session commencing at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Cochran presiding. The open regular session was preceded by a closed session which commenced at 7:00 p.m. :all to Order Mayor Cochran called the regular session to order at approximately 7 :47 p.m. and advised that an adjourned regular session convened at 4:30 p.m. today to tour the Cultural Arts Facility site (theater) and to hold a work session on the theater. He also informed that a closed session commenced this evening at 7 :00 p.m. to discuss personnel, meet and confer, and litigation matters. toll Call Present: (4) Council members Eck, Hopkins, Spiro, and Cochran. Absent: (0) None. Late: (1) Councilman Hollingsworth (Time of arrival is noted in these minutes.) Staff present for all or part of the meeting: City Manager Callinan, Planning Director Skanchy, City Attorney Flitner, and Administrative Services Director Netter. �proval of Minutes Upon motion by Councilman Hopkins, seconded by Council Member Spiro, and unanimously approved, the minutes of the meeting of April 25, 1989 were approved as submitted. Approval of Bills Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, the bills presented per the attached list in the amount of $803,051.81 were approved. CDA bills presented per the attached list in the amount of $580,511.41 were approved. eried is any Council member had any non - agendaed Non- agendaed Mayor Cochran qu Items items to add to the agenda. Mayor Cochran pointed out the award on the Council's counter which resembled a butter churn stating that members of this Council participated in the fifth annual butter churning contest in the Petaluma Butter and Egg Days celebration that took place on Saturday, April 29th, and for the second year in a row Rohnert Park councilmembers won the contest. He advised that this year the team consisted of Councilman Hopkins, Council Member Spiro and himself. Congratulations for a job well done were exchanged. Unscheduled Public Mayor Cochran stated that in compliance with State Law (The Brown Act), anyone in the audience who wished to make a comment may do so at this time. No one responded. ,.Vohnert Park City Council Minutes (2) May 9, 1989 CONSENT CALENDAR Mayor Cochran queried if anyone had any questions regarding the matters on the consent calendar. No one responded. Acknowledging the City Manager /Clerk's report on the posting of the agenda. Resolution No. A RESOLUTION OF THE CITY COUNCIL REJECTING THE CLAIM OF EDWARD 89 -61 MUNOZ Resolution No. A RESOLUTION OF THE CITY COUNCIL REJECTING THE CLAIM OF TOMMIE J. 89 -62 MUNOZ Resolution No. A RESOLUTION OF THE CITY COUNCIL APPROVING AGREEMENT FOR COMPUTER 89 -63 SERVICES WITH COUNTY OF SONOMA AND CITIES IN THE COUNTY OF SONOMA Resolution No. A RESOLUTION OF APPROVAL FOR THE ESTABLISHMENT OF A SUMMER YOUTH 89 -64 PASS PROGRAM FOR THE SONOMA COUNTY TRANSIT OPERATED BUS ROUTES IN ROHNERT PARK Resolution No. A RESOLUTION OF THE CITY OF ROHNERT PARK APPROVING THE SUBMISSION 89 -65 OF A PROPOSAL UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK 89 -66 RESCINDING APPROVAL FOR THE INSTALLATION OF STOP SIGNS ON SOUTH SANTA ROSA AVENUE, SOUTHBOUND AT THE WILFRED AVENUE INTERSECTION Resolution No. A RESOLUTION DESIGNATING, AUT'iORIZING AND APPROVING INSTALLATION 89 -67 OF STOP ST_GNS Resolution No. RESOLUTION CALLING FOR SEALED PROPOSALS ROOF FOR ROHNERT PARK uo_c4 "1 W` STADLT9 PROJECT NO. 1989 -2 Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, the Consent Calendar as outlined on the meeting's agenda was approved. Scheduled Public In the absence of representatives of Sister Cities Committee to Appearances make presentation of gifts from the Mayor of Hashimoto Shi, Japan, this matter was delayed. Rohnert Park City Council Minutes (3) May 9, 1989 ast Cotati Ave. City Manager referred to documents provided to Council and ndergrounding explained regarding the proposed East Cotati Avenue Undergrounding District that Resolutions 89 -69 and 89 -70 are for adoption by the Council and will designate the area on East Cotati Avenue from Cristobal Way to the easterly city limits as an undergrounding area and order the undergrounding of the existing overhead utilities in that area. Resolution 89 -70 will approve agreements with PG &E necessary to implement the undergrounding projects. City Manager Callinan further explained that City Engineer Brust has been working with representatives of PG &E, Pacific Bell, and Multivision Cable property owners concerning the project, and the work is underway. The City will be receiving a contribution from developers in the area to cover the costs being committed to the utility companies. By having the undergrounding designated as a city project, the costs to be paid to the utility companies for thier efforts are considerably less than the costs having to be borne by a developer and also do not include the 28% surcharge that PR &E levies on charges to developers for new facilities in order to compensate for the Federal income tax that is imposed on the company when facilities are contributed to it. Resolution No. A RESOLUTION OF THE CITY OF ROHNERT PARK CONCERNING UNDERGROUNDING 89 -69 OVERHEAD UTILITIES ON EAST COTATI AVENUE (from Cristobal Way to easterly City limits) Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, Resolution 89 -69 was adopted. Resolution No. A RESOLUTION APPROVING AGREEMENTS WITH PACIFIC GAS AND ELECTRIC 89 -70 COMPANY TO INSTALL FACILITIES OR PERFORM OTHER WORK Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, Resolution 89 -70 was adopted. Roberts Lake Road City Manager Callinan explained regarding Roberts Lake Road that pursuant to Council discussion at the last meeting, a resolution is scheduled for adoption which would call for bids on this project, which provides for the construction of a roadway from Golf Course Drive northerly to connect to South Santa Rosa Avenue and, in addition, includes a commuter parking lot comprised of 173 spaces that will be constructed at the southern end of the area between Roberts Lake Road and the railroad. Rohnert Park City Council Minutes (4) May 9, 1989 City Manager Callinan stated a disclaimer will be put in the specifications for the project to the effect that award of contract will be made only if the environmental impact report that is being prepared for the proposed development in the northwest area of the city is certified. Bids will be opened on June 19th and referred to the Council for consideration on June 27th, by which time the environmental impact report should have been certified. Discussion followed during which Council requested that any further discussion or action on this matter be brought back later this evening after Councilman Hollingsworth's arrival so that the item could be considered by the full Council. Planning and Zoning: Planning Director Skanchy explained regarding Park Estates File No. 1253 Partners (formerly J. B. Development), File No. 1253, gives consideration to Tentative Subdivision Map application for a 21 lot subdivision located on a 9 acre parcel + 400 feet west of Snyder Lane, 100 feet north of Holly Avenue, in the R1 /8000 /PD (Single Family Residential /Planned Unit Development) district. He stated Council has been provided with a copy of the Planning Staff Report dated April 27, 1989 regarding this matter, and that since this tentative map was previously approved by the Planning Commission on July 28, 1988, and City'Council approved the same on August 23, 1988, that this item is coming before the City Council now because of modifications. Planning Director Skanchy pointed out these modifications on a map on the wall regarding a landscape buffer and an additional 12 lots besides the original 20 lots, stating this would not have to come before the City Council as it was already pre - zoned, but the reason for submitting was because of the landscape buffer. He reported that by a 2 to 1 vote on April 27, 1989, the Planning Commission granted Tentative Subdivision Map approval to Park Estates Partners for the modification to Park Estates Subdivision No. 1. Discussion followed during which the possibility of a mini park was considered, as well as the pro and cons of maintenance for the larger buffer area. City Manager Callinan stated that the $264,200 annexation fees have been paid. Mayor Cochran asked the applicant to come forward. Mr. Ron Militello, 4513 Fairway Drive, was recognized and in response to Mayor Cochran's inquiry regarding the basis for the road, he stated that the front two property owners were unwilling to sell so they were stuck with having to keep that road at the Rohnert Park City Council Minutes (5) May 9, 1989 entry, that functionally the lot would have been huge so they decided to make it a buffer area. Mr. Militello stated that in so doing they lost some of the property to the road so tried to line up lots accordingly, pointing out that there are only 32 lots that would be accessible by that road. Mr. Militello stated that these are luxury custom homes and that since there's been no complaints he sees no reason not to approve the modifications, that, in fact he's heard many comments to the positive say they were happy to see some nice homes going in for the future. Mr. Militello explained that this was not an after thought on their part, but that they did not acquire the property up front on Snyder Lane until recently. Discussion followed. Mr. Sil Cincera, 965 Hawthorne Circle, was recognized and asked who was going to maintain this buffer landscape area. City Manager Callinan commented that some of the expense could be established with a maintenance fee. Discussion followed. ouncilman Councilman Hollingsworth arrived at this point in the meeting, the ;ollingsworth Arrives time being approximately 8:15 p.m. Upon motion by Councilman Eck, seconded by Council Member Spiro, to uphold staff's recommendation and approve the Tenative Subdivision Map application to Park Estates Partners for a 21 lot subdivision located on a 9 acre parcel + 400 feet west of Snyder Lane, 100 feet north of Holly Avenue, in the R1 /8000 /PD (Single Family Residential /Planned Unit Development) district /File No.1253, said motion failed on the following roll call vote: AYES: (2) Eck and Spiro NOES: (2) Hopkins and Cochran ABSTAIN: (1) Hollingsworth Councilman Hollingsworth stated that due to his late arrival and having no opportunity to hear explanations regarding this Planning and Zoning File No. 1253, he asked that this item be called back at the next meeting. Council concurred. Resolution No. RESOLUTION CALLING FOR SEALED PROPOSALS ROBERTS LAKE ROAD PROJECT 89 -71 N0. 1987 -15 Roberts Lake Road Mayor Cochran returned the meeting discussion to Resolution No. 89 -71 calling for sealed proposals on the Roberts Lake Road project with the arrival of Councilman Hollingsworth explaining this was a courtesy to him based on the fact that it was he who requested this item be placed on tonight's agenda. Rohnert Park City Council Minutes (6) May 9, 1989 Councilman Hollingsworth stated that his feelings hadn't changed and that it seemed to him that city could at least call for bids. Further discussion followed regarding pros and cons of the development of this road. Mr. ,Jim Redding, 7147 Barbi Lane, was recognized stating that he did not believe that the road is necessary, that there's other ways to defer traffic and that if the freeway is light, there's no way anyone will use the alternate route. Discussion followed. Upon motion by Councilman Hopkins, seconded by Councilman Hollingsworth, and approved on the following roll call vote, Resolution 89 -71 was adopted. AYES: (3) Hollingsworth, Hopkins, and Cochran NOES: (2) Eck and Spiro ABSENT: (0) NONE Resolution No. A RESOLUTION ACCEPTING AND APPROVING PROPOSAL FROM ROBINSON, 89-72 MILLS, AND WILLIAMS, ARCHITECTS Robinson, Mills & Mayor Cochran introduced Matthew Mills, Principal Architect for Williams, Architects Robinson, Mills & Williams, Architects. City Manager Callinan explained the proposal received from this firm for masterplanning the future City Hall site and for the designing of the headquarters building for the Department of Public Safety. He advised that copies of the proposal have been provided to the Council and city staff recommended approval of that part of the proposal that concerns master planning the future civic center site and that the rest of the proposal will be considered after staff has had a chance to review it.. City Attorney Leaves City Attorney Flitner left the council chamber at approximately 8 :35 p.m. Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, Resolution No. 89 -72 was adopted. Architect Matthew Mills was recognized stating that as principal in charge of this project, his firm is delighted to get started on this master plan. Discussion followed. City Attorney Returns City Attorney Flitner returned to the council chamber at approximately 8:40 p.m. ,.gohnert Park City Council Minutes (9) May 9, 1989 Upon motion by Mayor Cochran, seconded by Councilman Eck, and unanimously approved, the Council indicated that it would be completely cooperative and welcome the Price Company into the city but that the city is not willing to give them any financial benefits via tax breaks or loans. Mayor Cochran advised that Vice Mayor Hollingsworth will represent the city with Codding Enterprises at the meeting on May 11th in San Diego with the Price Company. General Plan City Attorney Flitner explained the Council was provided with a copy of his April 25th memorandum regarding General Plan amendment requirements and briefly explained the contents therein. Discussion followed during which it was decided to coordinate on availability through city manager's secretary and to wait until after July 31st to hold work sessions and schedule public hearings with adequate publicity regarding the General Plan. Upon motion by Councilman Hollingsworth, seconded by Councilman Hopkins, and unanimously approved, the Planning Commission was directed to update the various elements of the General Plan other than land use element. Introduction of Guests Lewis Kuehm, 1406 Gregory Court, was recognized and introduced two visitors on a group study exchange program sponsored by the Rotary International. The visitors were Dr. Daniel Hernandez, a medical doctor and professor at a medical school, and Carlos Bastos, a mechanical engineer, both from the Rio de Janeiro area. Red Lion Inn City Manager Callinan explained that Council was provided with a copy of a letter from Todd Strange, the Chairman and Chief Executive Officer for Blount Development Corporation, asking for reimbursement by the city for costs that the compafty incurred to repair damage to the hotel's foundation, pool deck, and tennis courts, which damage was allegedly caused by intrusion of water from the golf course irrigation system. He indicated that the costs to rectify the problem amount to $76,383, which he detailed in his letter. City Manager Callinan said he had discussed the matter with City Attorney Flitner, and that since such good relations have been established in the past with the Red Lion Inn maybe some middle ground could be obtained in resolving this matter. Discussion followed. Mayor Cochran appointed Councilman Hollingsworth and himself to be on the committee regarding Blount Company's request for reimbursing costs to correct the water intrusion problem with the committee to review the matter and make a recommendation to the full Council. Rohnert Park City Council Minutes (10) May 9, 1989 Communications Communications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. Symphony Orchestra Council Member Spiro referred to communications from Rick Lutman regarding the Sonoma State University Symphony Orchestra in that it seems to be made up of more residents of Rohnert Park than students so funding is being dropped, and was wondering if Council might want to consider funding. Councilman Hollingsworth suggested this request be considered at budget time. Cultural Arts Commissioner Millie Hamill was recognized from the audience stating they have also contacted Cultural Arts thinking they might be part of the new theater. Copeland Creek Council Member Spiro shared correspondence she received from Jake Noise Complaints Jacobson regarding the noise of a leaf blowing project along Copeland Creek during the night, as well as mentioning the Department of Public Safety's lack of timely response to the noise of bike riders along the same creek. City Manager Callinan stated there is a noise ordinance and that staff would follow up on this matter. City Manager's City Manager Callinan shared that the State Department of Finance Report: has issued its population and housing estimates for January 1, Population Estimate 1989. Rohnert Park's population as of January 1, 1989 increased to 3393693, which is a 1,374 person increase or a 4.3% increase over the January 1, 1988 population estimate of 31,995. Jury Duty City Manager Callinan explained that he has been called to jury duty commencing tomorrow morning for a trial that will run to early June and that arrangements with staff will be made to compensate. Wilford Avenue Cdr. lll.. _7 :_ L _�1_ tlir__-2 •• +� +���+ ca�� - +•u•- via.j tiona�cr l��itluail =x VJ c1111C•J regaLUlLIK W111L eu avulluEL Interchange Interchange modifications, that funding was in jeopardy because every project that's been approved is being questioned. He said there's a meeting before the California Transportation Commission next Thursday, May 11, and would like members of Council to attend. Mayor Cochran indicated that he would attend. Garbage Rates City Manager Callinan stated regarding new proposal concerning garbage rates that in the past has met with members of the company or staff can set up a regular meeting for Council to review. Vice Mayor Hollingsworth and Councilman Eck were designated as the committee to work with staff. Recycling Unscheduled Public Appearances Councilman Eck shared that in going over the grant proposal regarding recycling, he notices there's several schools already participating at various levels and thought it would be nice to get a letter of appreciation out to the schools involved and request their further participation in the city's efforts. He said he understands that 4th, 5th and 6th graders are the best ages to involve in this type of project. Council concurred with approval to send the letter. Mayor Cochran asked if anyone in the audience wished to make an appearance at this time. No one responded. Adjournment There being no further business, Mayor Cochran adjourned the meeting at approximately 9 :57 p.m. /2 - // d?a ( e D ry C Cler IKW Mayor Rohnert Park City Council Minutes (11) May 9, 1989 City Attorney's City Attorney Flitner reported on two condemnation cases involving the Cranes and Youngs that he discussed in closed session. Matters from Council: Mayor Cochran and Vice Mayor Hollingsworth shared comments Swim Center regarding an update on the swim center saying they met today at 11:00 a.m. and if the committee's recommendation is to keep the "cadillac" as proposed, then the site will have to be across the street from the high school. If the site across from the Community Center is preferred, it will have to be scaled down. This meeting covered only the first phase of the economic feasibility study and did not deal with economics. The consultants will be coming back with further recommendations following the economic study. George Moscone City Manager Callinan reported on the nomination of Councilman Memorial Award Hopkins for the George Moscone Memorial Award. Mayors' & Councilmen's it was confirmed to City Manager Callinan that Mayor Cochran will Assn.of So.County be the only one from the Council attending the Mayors' and Councilmen's Association of Sonoma County meeting on May 11 in Sebastopol. Mayor Cochran advised that the City Selection Committee was to meet at 6 :30 p.m. prior to the Association meeting to select the alternate city's representative on the Local Agency Formation Commission. Recycling Unscheduled Public Appearances Councilman Eck shared that in going over the grant proposal regarding recycling, he notices there's several schools already participating at various levels and thought it would be nice to get a letter of appreciation out to the schools involved and request their further participation in the city's efforts. He said he understands that 4th, 5th and 6th graders are the best ages to involve in this type of project. Council concurred with approval to send the letter. Mayor Cochran asked if anyone in the audience wished to make an appearance at this time. No one responded. Adjournment There being no further business, Mayor Cochran adjourned the meeting at approximately 9 :57 p.m. /2 - // d?a ( e D ry C Cler IKW Mayor