1998/03/24 City Council MinutesRohnert Park City Council Minutes
March 24, 1998
The Council of the City of Rohnert Park met this date in regular session
commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park,
with Mayor Linda Spiro presiding.
CALL TO ORDER: Mayor Linda Spiro called the regular session to order at approximately
7:05 p.m. and led the pledge of allegiance.
ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Reilly, Vidak- Martinez,
and Mayor Spiro
Absent: (0) None
Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner,
Assistant City Manager Leivo, Interim Recreation Director Mikalis, Public Works Manager
Stephens, Building Official Braun, Planning Director Schulenburg and City Engineer Gaffney.
1. CLOSED SESSION: Mayor Linda Spiro reported on the closed session which commenced this
evening at 6:00 to discuss matters listed on the agenda attachment, representing an update.
No action was taken at this time.
2. APPROVAL OF MINUTES: Corrections to the previous meeting minutes of February 24, 1998
and March 10, 1998 were made by Council and signified on original set of minutes.
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, the
minutes of February 24, 1998 were unanimously approved as amended.
Upon motion by Councilmember Mackenzie, seconded by Councilmember Reilly, the
minutes of March 3, 1998 were unanimously approved as submitted.
Upon motion by Councilmember Reilly, seconded by Mayor Spiro, with abstention by
Vice Mayor Vidak - Martinez due to absence from the meeting, the minutes of March 10,
1998 were unanimously approved as amended.
3. APPROVAL OF BILLS: City Manager Netter responded to Council questions on the City bills
presented for approval.
Upon motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Mackenzie,
City bills presented per the attached list in the amount of $1,609,961.69 were
unanimously approved.
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4. ADDING INFORMATIONAL NON - AGENDAED MATTERS:
Mayor Spiro asked Councilmembers or staff if there were any non - agendaed informational
items to add to the agenda, or place on the next agenda. Items were signified as follows:
*Vice Mayor Vidak- Martinez signified items to add regarding clarification of protocol for
items placed on meeting agendas; National League of Cities' Conference; and Building
Bridges' meeting;
•Councilmember Flores requested a Moment of Silence on the next Council meeting
agenda in memory of Cliff Concello, who passed away recently, and was active in
local veterans organizations and co- founder of Rohnert Park's Avenue of the Flags; and
signified items to add to this meeting agenda regarding Vice Mayor Vidak- Martinez's
nomination for the JX Wilson Award; and a Senior Citizens Advisory Commission matter;
•Councilmember Reilly signified one item to add;
•Councilmember Mackenzie signified items to add regarding Coleman Creek Cleanup Day,
June 4th, to recommend coordination between SSU, School District and City; progress
report on application of electronic web project; and attendance at League of California
Cities' meeting under Matters from Council; and
*Mayor Spiro signified an item to add, if time permits.
5. MAYOR'S PRESENTATIONS:
Mayor Linda Spiro shared contents of recognition and appreciation documents and made
presentations on behalf of the full Council as follows:
*RECOGNIZING Joan Newcomb, Winner of the Fulbright Scholar Award
Susan Zachensky- Walthall, Coach/Women's Basketball Team
Mark Rigby, First Year as Head Coach/Women's Basketball Team
Luke Oberkirch, Coach/Women's Soccer Team
Marcus Ziemer, Coach/Men's Soccer Team
Kelly Van- Winden, Coach/Women's Volleyball Team
Mayor Spiro shared contents of one of the resolutions prepared for the above presentations,
as a sample of all, and displayed a sample of the certificates of recognition prepared for each
team member to be distributed by the coaches. In the absence of two of the coaches, Coach
Mark Rigby accepted for Coach Susan Zachensky- Walthall, and Athletic Director Bill Fusco
accepted for Coach Marcus Ziemer.
6. YOUTH CITY COUNCIL REPRESENTATIVES from 1997 -98 Youth of the Year Program
Youth Representatives, Adam Romero and Jessica Batacao, Seniors, provided the youth
report, which included: invitation to the community to attend Rancho Cotate's Talent Show
on Friday, April 3rd; at recent Leadership Conference, Rancho Cotate's Interact Club was
voted best Interact Club; Representative Judy James provided comments for Youth of the
Year Program meeting on March 12th; displayed a copy of the first newspaper published by
Rancho Cotate High School entitled the "Cougar Courier "; and announced the High School
Prom is May 1 st this year.
Vice Mayor Vidak- Martinez asked if it would be possible for the City Council to receive a
copy of the "Cougar Courier ", when available. -- Mayor Spiro signified that Rancho Cotate's
Interact Club is an offshoot of the Rohnert Park Rotary Club, and is doing a great job.
7. SCHEDULED PUBLIC APPEARANCE:
Adam Romero and Jessica Batacao, Seniors, Rancho Cotate High School, reported on
the Student Advisory Board of Education (SABE) Conference held March 17, 1998.
They reviewed highlights of the report distributed to Council beginning with SABE
commendations to representatives of the Cotati- Rohnert Park Unified School District
as follows:
ecommending the Board of Education for continued support of student input into the
educational process and for unbounded efforts in the representation of a diverse
community;
*commending Superintendent, Janice Heffron for her unending advocacy for student
empowerment;
*commending Assistant Superintendents, Ann Huber, Greta Viguie and Barbara Vankovich
for their constant devotion to excellence in education;
•commending Principals, for their bold and inspiring advances in education and for their
continued understanding for the necessity of the student voice in education; and
*commending Teachers Gail Whooley, Margaret Marshall and Kenneth Torre for their
contribution to the success of the Student Advisory Board on Education.
This report summarized SABE recommendations to the Cotati - Rohnert Park Unified
School District Board of Education, which included beneficial aspects of the following
subjects: Block Scheduling; International Baccalaureate; Community Service; Student
Assessment of Curricular Presentation; District Recycling Program; and Food Quality in
the Cafeterias. Youth Representatives Adam Romero and Jessica Batacao responded to
Council questions pertaining to this report.
Council expressed appreciation for this report, complimented efforts of the Youth Summit
and commended continued participation of Youth Representatives at City Council meetings.
AGENDA ORDER: Mayor Linda Spiro advised that agenda item 18(2 ) regarding the Committee
report on Canon Manor would be moved forward, as a courtesy to a citizen present at this
meeting for the item, and handled immediately following the Unscheduled Public
Appearances, listed next on the agenda.
S. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Linda Spiro stated that in compliance with State Law (The Brown Act), citizens
wishing to make a comment may do so at this time (limited to 3 -5 minutes per appearance
with a 30 minute total time limit).
1) James Evans P. O. Box 1779 Rohnert Park, reviewed concerns as a handicapped person,
associated with citations he has received from a Public Safety Officer during the past
month, for using his travel trailer for temporary living/sleeping arrangements. His first
location was in the parking area on Expressway at the old Cinema 17, and then to parking
area designated at Wa1Mart, with permission by representatives of the locations.
Discussion included Council agreement to refer this matter to the City Manager for
appropriate follow -up; acknowledgment that the Public Safety Department has an
extensive complaint process included in routine procedures; and comment that there may
be a difference of understanding between policies of store owners and City requirements
which needs to be reviewed.
11 1 P ric i ' C -000KO M14 (�� Imo!
2) Anne Goldy, Executive Director of Rohnert Park's Orchestra Sonoma, commented on the
success of the free benefit concert presented on March 7 by Rohnert Park's Orchestra
Sonoma for the American Red Cross Disaster Relief Fund to help the people affected by
the recent storms. She shared contents of two letters from the American Red Cross,
Sonoma County Chapter, dated March 13, 1998, to Orchestra Sonoma and Editor of the
Press Democrat (copies attached to original set of these minutes), expressing appreciation
for the concert and acknowledging the financial success of raising more than $3,000
(including nearly $1,400 donated by the Northern California Chapter of Certified
Residential Specialists). Ms. Goldy also mentioned the youth concert anticipated in the
fall; proposed development of a CD for additional Orchestra promotional efforts; and
invited the Council to attend the Accordion & Orchestra concert this weekend, Saturday
and Sunday, at the Spreckels Performing Arts Center, which would include a presentation
to the Council.
AGENDA ORDER: Per the Mayor's previous announcement, item #18(2) was moved forward on
the agenda for handling at this time.
18. COUNCIL COMMITTEE and /or OTHER REPORTS:
2) Canon Manor (Vidak- Martinez/Mackenzie)
Vice Mayor Vidak- Martinez and Councilmember Mackenzie reported on aspects of the
Canon Manor Committee meeting held on March 12, 1998, and referred to review of
the meeting in the City Manager's Council Meeting Memo. The meeting was attended by
City Council Committee Members Vidak- Martinez and Mackenzie, City staff, and
representatives from Canon Manor, the County Public Works Department, and the
Penngrove Water System. Items discussed included: recognition of the first priority to
solve water concerns; sewer issues; future annexation possibilities; benefits of having full
representation at the meeting of various factors and agencies involved with these concerns;
indication of $1800 per lot cost for a capital connection fee related to the possibility of
Canon Manor executing an agreement with the Penngrove Water System; and confirmation
of the various considerations to be explored further by City staff, to be progressively
reported to Council as information becomes available.
Paul J. Baldocchi, 7075 Sturtevant Drive, Penngrove, Ca. 94951, as a representative of
Canon Manor, confirmed meeting recently with representatives of the Penngrove Water
System on above - referenced consideration. He reviewed concerns of Canon Manor
residents which included referral to previous LAFCO response on the importance of this
issue and that it should be first and foremost. Mr. Baldocchi signified that Canon Manor is
about what is right for this City's future, and is not about growth or no growth. He was
encouraged with the meetings with Council Committee Members Vidak - Martinez and
Mackenzie; commented on the importance of the backing of this City; and urged elected
officials to decide what their desires are at this time for Canon Manor. Mr. Baldocchi
referred to the complexities of health problems over the past years from the water concerns
at Canon Manor, compared to desires to proceed with efforts that will make the City look
better, as well as provide more diverse housing options.
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Discussion included: Council commended efforts of moving in a forward direction on the
Canon Manor concerns; comments on background of Canon Manor issues including water,
sewer and infrastructure needs; various Council speculations related to pending results of
June 2 election and Ballot Measure A; future possibilities of considering a Specific Plan for
the Canon Manor area; further Council Committee review will need to consider input from
the County Wastewater Agency, LAFCO, City of Santa Rosa Subregional System, as well
as the Penngrove Water Agency representatives, before proceeding with a recommendation
to the full Council; the City Council needs to hear the full wastewater discussions prior to
making decisions on Canon Manor; and City Manager Netter will schedule the next
Committee meeting as soon as the cost estimates are received from Penngrove Water
Agency to provide domestic water service to Canon Manor and representatives are
identified from Santa Rosa Subregional System and Sonoma County Water Agency,
9. CONSENT CALENDAR
Mayor Linda Spiro asked if there were any questions regarding the matters on the Consent
Calendar which were explained in the City Manager's Council Meeting Memo.
Mayor Spiro requested removal of Resolution Nos. 98 -65 and 98 -68 from the Consent
Calendar for discussion. Council agreed.
Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda
Acceptance of Cash/Investments Report for Month End, February 28, 1998
Resolution Nos:
98 -60 Recognizing "National Telecommunicators' Week ", April 11 -17, 1998
98 -61 Recognizing Tuesday, April 21, 1998 as "National Youth Service Day"
98 -62 Recognizing Wednesday, April 22, 1998 as "Earth Day"
98 -63 Proclaiming April 23, 1998 as "Take Our Daughters To Work Day"
98 -64 Calling for Sealed Proposals for a Water Monitoring Program for the City of
Rohnert Park Water System
98 -66 Awarding the Contract for the Repairs to Well No. 15
98 -67 Assigning City of Rohnert Park Agents for Disaster Cost Recovery from State of
California Office of Emergency Services (OES)
Upon motion by Councilmember Flores, seconded by Councilmember Mackenzie, with the
exceptions of Resolution Nos. 98 -65 and 98 -68, the Consent Calendar as outlined on the
meeting's agenda, was unanimously approved.
Resolution No:
98 -65 Calling for Sealed Proposals for the Remodel of Public Safety Main Station Front
Lobby Counter
City Manager Netter responded to Council questions on this item and reviewed reasons
for remodeling the previously designed half circle front lobby counter of the Public Safety
Main Station. For more effective operations, there needs to be access through the counter
in the front lobby, which also considers necessary security measures. Funds for the
estimated cost of $15,000 have been provided in the 1997 -98 fiscal year budget.
Upon motion by Councilmember Reilly, seconded by Councilmember Mackenzie, and
unanimously approved, Resolution No. 98 -65 was adopted.
.
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Resolution No:
98 -68 Declaring Weeds Growing Upon or In Front of Certain Properties Within the City to
be a Public Nuisance, Directing the City Manager to Post Notice Thereof, and
Determine Hearing Dates as Required by Chapter 8.08 of the Rohnert Park
Municipal Code
Mayor Spiro referred to previous Council discussions regarding City charges to property
owners for mowing weeds and wanted to determine that the City is not going to do it for
under the market cost. City Manager Netter responded that will be reviewed by staff and
that this stage of the procedures just identifies the sites. Discussion included Council
comments on the importance of this annual event and acknowledgment of consideration for
weather conditions pertaining to use of mowers.
Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, and
unanimously approved, Resolution No. 98 -68 was adopted.
10. RECREATION DEPARTMENT ASSESSMENT REPORT
AND ORGANIZATIONAL OPPORTUNITIES
*Report from Mr. Carl Clark, Dynamic Leadership Association
City Manager Netter referred to this report provided to Council, as summarized in the
Council Meeting Memo. The purpose of the Assessment has been to assist with the
transition occurring from the recent retirement of Recreation Director Pekkain. This report
will be used as a tool toward improvements in operations for the City's current Interim
Recreation Director Mikalis, as well as the permanent Recreation Director, when hired.
City Manager Netter introduced Carl Clark of Dynamic Leadership Association, who
shared contents of the report via slide presentation and responded to Council questions.
Council commended the thoroughness and beneficial aspects of the report; expressed
appreciation to Mr. Clark and City staff for cooperative efforts involved for this
Assessment Report; and looked forward to further reports on future implementation
possibilities from this evaluation of the Recreation Department.
11. CULTURAL ARTS MATTERS:
1(a) Cultural Arts Commission - Sculpture Proposal Presentation
*Commissioner Linda Holm and Artist Robert Ellison
City Manager Netter referred to the March 17, 1998 memo provided to Council for this
item from Linda Holm, Chair. of the Cultural Arts Commission, as summarized in the
Council Meeting Memo. Council had the recent opportunity of viewing art pieces and
sculptures presented by Artist Robert Ellison during a joint meeting with the Cultural Arts
Commission. City Manager Netter introduced Commissioner Linda Holm to provide the
updated report to Council for the sculpture proposal.
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Commissioner Linda Holm reviewed the first request of her memo to Council dated March
17, 1998, signifying that the City Council commissioned internationally acclaimed Artist
Robert Ellison to design and create Rohnert Park's first outdoor sculptures to be installed in
the reflecting pool located within the Rohnert Park Community Complex. She referred to
the scale models of artwork on display and advised that Robert Ellison is offering the City
the two large sculptures for the original price of $20,000, plus an additional $5,000 for the
mounting bases, for a total of $25,000 to include installation.
In response to Council invitation, Artist Robert Ellison shared that his artwork is displayed
at other locations, such as Providence, Rhode Island, and explained that the pieces
presented this evening represent the motion vitality and action at the Performing Arts Center
and acknowledged aspect he shared previously of linkage with the Sports Center.
Discussion included Council commending the sculptures focusing on the City's sports and
recreational activities and arts in the community, as well as the additional compliment of
being able to place the talent of an exceptional artist in the community.
A motion was made by Councilmember Flores, seconded by Councilmember Mackenzie, to
place this item in the next fiscal year budget considerations, with friendly amendment by
Mayor Spiro to consider approval of other funding sources in the current budget. due to
delayed timing factors of the next budget not being reviewed until May.
City Manager Netter responded to Council questions on the budget that other sources can
be considered, such as a portion of the $50,000 designated in the annexation fee account
predominately used for capital facilities, or other capital outlay fee funds. He reviewed
aspects of prioritized projects, including reference to large projects which use funds quickly.
City Manager Netter signified that since it is not a large amount, he would recommend using
funds from the annexation fee account for the sculptures.
*C O R R E C T 10 N BELOW from 4/14/98 City Council meeting: Per Vice Mayor Vidak- Martinez (deletion lined out/addition underlined)
The initial motion was revised by Councilmember Flores, seconded by Councilmember
Mackenzie, to recommend designating $25,000 from the annexation fee account of the
current City budget. Further discussion of the motion proceeded as follows:
*Vice Mayor Vidak - Martinez indicated she was not going to vote in favor of this motion.
*iiet beeause ef having afi�4hing against the pt:epesed artwork as she pelFsena4ly liked -. -
se-tilptufes, She wanted to credit the artist for his work, but was uncomfortable that there
has been no open bidding and, without another procedure established in City Government,
questioned moving in this direction without consideration of an overall plan and other
priorities for these particular funds. She preferred moving toward establishing a process
and funds for the arts.
*City Manager Netter responded to Council questions that the recommended account for
funding the sculptures includes the category for building renovations. There are other
design projects the Council has considered, like a lap pool, M Pool, among others. Though
there are other priorities to consider, art has taken a back seat, as previously signified.
*Councilmember Reilly signified partial agreement with Vice Mayor Vidak - Martinez's
comments and, also with what the makers of the motion are trying to do. However, he
expressed the preference that the funds be provided from the Performing Arts Center
improvement account, rather than the annexation account. He also preferred to review a
list of staff's prioritizations.
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Councilmember Flores accepted the original friendly amendment to his motion by Mayor
Spiro for funding from the current budget for this item, and the motion by Councilmember
Flores, seconded by Councilmember Mackenzie, was approved 4 -1, with Vice Mayor
Vidak- Martinez dissenting, to approve $25,000 from the current City budget for the
above- reviewed sculptures and, following further review and discretion of the City
Manager, with the addition of being agreeable to the consideration of using more accessible
funding sources, if possible.
Artist Robert Ellison responded to Council questions that this project would take several
months to accomplish, but anticipated installation before this fall.
Councilmember Mackenzie leaves /returns: Councilmember Mackenzie left the chamber during this
discussion at approximately 9:07 p.m. and returned at approximately 9:10 p.m.
Further discussion included comments as follows: Mayor Linda Spiro signified the need to
schedule an unveiling ceremony upon completion of the project. -- City Manager Netter
explained that staff has been reviewing options to provide professional lighting. -- Artist
Robert Ellison responded to the Mayor's request to retain the model for display purposes,
that he needed it as a scale for production of the sculptures, afterwhich it could be available
for display.
1 (b) Cultural Arts Commission - Project: Museum Without Walls
City Manager Netter advised deferral of the second item referred to in the memo from
Commissioner Linda Holm dated March 17, 1998. Commissioner Holm advised that the
Arts Commission would like to supply the City Council with additional information in the
near future with regards to the actual construction of ordinances already adopted by
various cities in California. When this information is acquired, the Cultural Arts
Commission will request the City Council to give serious consideration to the matter.
2) AFTA PROPOSAL FOR ART DISPLAY IN COMMUNITY CENTER LOBBY
City Manager Netter refer i ed to the staff report provided to Council for this item, as
reviewed in the Council Meeting Memo. Interim Recreation Director Mikalis indicated
that AFTA representatives were in the audience. He reviewed the background information
provided in the staff report for this proposal and responded to Council questions. AFTA
will pay for the hanging mechanisms and the tract lighting. Staff recommends approval of
this proposal for displaying art in the lobby of the Community Center.
Council commended the proposal and recommended the City Attorney review the
agreement prior to Council consideration of approval, and to include additional language in
the agreement as follows: indicate no price tags on the art displayed at a City facility and
that inquiries on pricing should be referred to AFTA; extend the agreement to include all
City facilities; and be sure that the language of Section #10 is sufficient and appropriate
with respect to tasteful appearance of the artwork and/or removal rights of the City.
City Manager Netter responded to Council question that staff is reviewing possible sites to
consider for the previously discussed Japanese Garden lantern.
12. JUNE 2, 1998 ELECTION MATTERS - Urban Growth Boundary - Ballot Measure A
• Arguments (for and against), Rebuttal Arguments (for and against), and City Attorney's
Impartial Analysis -- City Manager Netter advised that Council was provided with copies
of the arguments for and against Measure A, and the City Attorney's Impartial Analysis.
The rebuttal arguments for and against Ballot Measure A must be submitted to the. County
Election Department by 5:00 p.m. on March 26, 1998. Discussion followed.
PUBLIC COMMENTS:
Mayor Linda Spiro opened the meeting to receive public comments on this item at
approximately 9:20 p.m.
Joi Losee, 943 Holly Avenue, referred to past Council discussions on the process for this
UGB line which concluded in Vice Mayor Vidak - Martinez reviewing the changes, and
efforts of Councilmembers Mackenzie and Reilly denied by the majority of Council. She
signified that the people who have lost, is the general public, due to insufficient opportunity
for input. Ms. Losee referred to Councilmember Flores being the Superintendent of
Bellevue District and questioned his participation in this matter. -- Councilmember Flores
responded that there had been a total of three analysis done on this by the City Attorney
and by the Fair Political Practices Commission (FPPC), concluding that he had no conflict
of interest with this item, but acknowledged it was a valid question. -- Ms. Losee
suggested that when the General Plan boundaries are moved, the school boundary lines
should also be moved.. -- Mayor Spiro signified agreement but commented that the School
Districts have been very uncooperative. -- Councilmember Flores responded further that
the key word for him is that he makes recommendations and the School District decides on
plans. He has been in the District for 24 years and did not think the situation will improve,
and that such decisions go with the land.
There being no one further desiring to speak, Mayor Spiro closed public comments at
approximately 9:25 p.m.
Councilmember Reilly requested the City Attorney to respond to a rumor he heard that one
of the Board of Supervisors plans to make changes to the ballot measure prior to the June
election. -- City Attorney Flitner responded that only the City Council has that authority,
and no one else has the authority to make changes in this ballot measure.
13. HUDSON REPORT
*Staff Committee - Summary -- City Manager Netter reviewed letter dated March 4, 1998 from
David Hudson indicating that he has accepted a position with a development company and will
be unable to schedule any additional consulting efforts with Rohnert Park. City Manager Netter
explained that, as an alternative, he assigned a staff committee of Finance Director Harrow,
Public Works Manager Stephens, Planning Director Schulenburg, City Engineer Gaffney and
Assistant City Manager Leivo to review the Hudson report and pro`v'ide a sui~nmaYy. The dra JILIL
staff summary dated March 16, 1998 has been provided to Council and will be used as a tool for
the General Plan process. -- Councilmember Mackenzie signified he had requested the
additional summary presentation as Mr. Hudson had provided lengthy discussion about the
process and made some recommendations on how to resolve differences. He looked forward to
seeing how the substance of the Hudson Report would be included in the General Plan process.
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14. GENERAL PLAN matters: Office of Planning & Research General Plan Update Extension
& Status of General Plan Update Process
1) Staff report. -- City Manager Netter referred to the staff report provided for this item and
distributed a General Plan Update Cost Summary. He invited Assistant City Manager Leivo to
review the staff report. Assistant City Manager Leivo reviewed the staff report and resolutions
for consideration and noted that a public hearing was duly noticed and scheduled. He
reviewed the cost summary, noting the amount previously budgeted totaled $225,000 and
actual expenditures to date totaled approximately $187,457. He proposed added expenditures
of $28,300 for designated services from Dyett & Bhatia (approximately $5,000); Crane
Transportation Group ($8,300); and Kaufman, Fox & Sohagi ($15,000). City Manager Netter,
Assistant City Manager Leivo and City Attorney Flitner responded to Council questions.
*C O R R E C T 10 N S BELOW from 4/14/98 City Council meeting: Per Councilmembers Mackenzie and Flores (additions underlined)
Discussion followed during which Council expressed various concerns and differing opinions
related to this item. *Councilmember Mackenzie requested the minutes to reflect the fact that there
was a lively discussion over the genesis of Measure A signifying that the explanation of
Councilmember Flores was quite different from the recollection of City Attorney Flitner who
responded to Council question that he felt the matter of the General Plan though he was consulted
was generally prepared by Assistant City Manager Leivo with the legal assistance basically by
Attorney Margaret Sohagi. -- Councilmember Flores signified that Assistant City Manager Leivo
was the primary architect for this item that he consulted with the City's General Plan
Legal Counsel Margaret Sohagi and with City Attorney Flitner, and this was an appropriate process
through the Mayor per the City's Municipal Code established procedures
PUBLIC HEARING: Mayor Linda Spiro opened the public hearing at approximately 9:40 p.m.
1) Joi Losee, 943 Holly Avenue, reviewed concerns related to public participation in the General
Plan Update process and the Community Summit. She agreed that the public should be
included in the process in a meaningful way. She thought there should be more notification for
this item. She encouraged the Council to include the public and have more public participation.
2) Shawn Kilat, 1374 Rebecca Wav, Planning Commissioner & Chairperson of Housing Task
Force, expressed concerns that the Summit Task Forces were left out of process. She reviewed
the efforts of members of the Housing Task Force. She questioned the time lines in the draft
report. The EIR and project alternatives should be part of the process. She urged the Council
to consider waiting for input from the Task Forces. Even though this may be a procedural
effort, it is creating a lot of confusion.
3) Van Logan, 2560 West Dry Creek Road, Healdsburg, stated that the only reason anyone
should be asking for an extension would be to obtain information from the Community Summit
Task Forces. He expressed concerns about the process and contents of the resolution prepared
by staff. He discussed items which he thought were flawed findings. There was insufficient
citizen participation and no committee reports. This has not been properly circulated or
noticed. The goals and policies have not been discussed thoroughly. Mr. Logan signified that
the whole document should be re- written.
EXTEND COUNCIL MEETING: A motion was made by Councilmember Mackenzie, seconded
by Councilmember Flores, and unanimously approved, to extend the meeting past 10:00 p.m.
to finish necessary agenda items.
There being no one further desiring to speak, Mayor Spiro closed the public hearing at at 10:08 p.m.
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A motion was made by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez,
to adopt Resolution 98 -69 finding that additional time is necessary for the General Plan
Update and requesting the extension from the Office of Planning and Research.
Discussion of the motion included:
•Councilmember Flores signified that the Task Force committees have continued to work.
The Boundaries Task Force has continued to meet and will continue to do so. The Council
has received at least 16 different proposals. It is up to the Council to follow the mandates
of the people. The UGB is not synonymous with annexation.
*Councilmember Reilly shared concerns regarding the need to let the Summit Task Forces
finish; and comparison of the 1 1/2% population assumption increase, and affordable
housing units will be exempt from the population growth limit, which he sees as
inconsistent. There was no reference to goals proposed by Task Forces. Mr. Reilly
discussed the Summit and General Plan process. Now there are divided camps.
Councilmember Reilly advised that he would resign from the Boundaries Task Force.
He was not in favor of the motion. Councilmember Reilly stated that there are too many
exhibits that he has not seen before.
*Vice Mayor Vidak- Martinez signified that the preceding staff report provided to Council
on the General Plan Update summary of costs appears adequate. It is important to be
responsible. Council regularly receives such packets on the Thursdays and Fridays prior to
meetings. If there are questions, Council can call staff before meetings to obtain answers.
This has been the typical procedure since she has been on the Council. She commented
that we do not know what the future holds and thought that all of us have participated in
good faith. It has to be okay for us to disagree, but we need to respect each other and staff.
Vice Mayor Vidak- Martinez remembered when she came before this Council and urged
approval of a proposal that would have benefited the School District. The proposal was
not approved because the Council disapproved of the developer. The City must consider
how to proceed in a responsible manner. A large portion of the area within the 20 year
urban growth boundary is already utilized, such as SSU. The City has to include its fair
share of affordable housing. She supported the motion acknowledging that the documents
have been reviewed by professional staff including the City Attorney.
•Councilmember Mackenzie asked whether the notice for the public hearing was proper and
whether the second resolution was appropriate.
*City Attorney Flitner responded that the law requires a 10 day notice prior to holding a
public hearing, which has been met. He confirmed he had reviewed the resolutions
presented for Council's consideration but did not review all the supporting documentation.
The purpose of the second resolution was to provide the City with additional protection
against possible litigation.
•Councilmember Mackenzie expressed concerns that citizens could not obtain a copy of the
written materials on the date the notice was published. He questioned the population
assumption of no more than 1 1/2% increase per year. Mr. Mackenzie expressed concern
that there had been no discussion regarding this item before the Council. We should not
vote on this resolution which includes Exhibit B and puts policy in place. Councilmember
(1) arr4,1
Mackenzie signified that he thought this is a travesty. He added that Councilmember
Flores is chair of a Task Force after Council Members had agreed not to take a lead role.
Councilmember Mackenzie further questioned the timing of the cablecast program.
Mr. Mackenzie stated that this was forced upon participants just two weeks before
Measure A was introduced. Councilmember Mackenzie stated that we had started to build
community spirit but, to see what has happened with this process, there is no reason for
him to support the motion.
*Mayor Linda Spiro signified, for the record, that there have been 53 meetings and
hearings regarding the General Plan. There has been public participation.
•Councilmember Flores commented on the need to provide resources for the General Plan
Update.
Resolution Nos:
98 -69 Finding That Additional Time is Necessary to Complete the Preparation and Adoption
of A General Plan Update and Requesting an Extension from the Office of Planning
and Research Pursuant to Government Code Section 65361
The initial motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, was
approved 3 -2, with Councilmembers Mackenzie and Reilly dissenting, reading of the
resolution was waived and Resolution No. 98 -69 was adopted.
98 -70 Approving Amendments to the Agreements with Dyett & Bhatia; Kaufman, Fox &
Sohagi; and Crane Transportation Group and Authorizing the City Manager to
Execute Contract Extension Notices
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, was
approved 3 -2, with Councilmembers Mackenzie and Reilly dissenting, reading of the
resolution was waived and Resolution No. 98 -70 was adopted.
Councilmember Mackenzie leaves /returns -- Councilmember Mackenzie left the chamber during
opening comments of the next agenda item at approximately 10:27 p.m. and returned at
approximately 10:30 p.m.
15. YOUTH SUMMIT - April 27, 1998 @ SSU - Request for contribution ( Vidak- Martinez)
Background information was provided to Council on this item as reviewed in the Council
Meeting Memo. -- Vice Mayor Vicki Vidak- Martinez referred to the previous request for
Council to donate $1,000 to participate in the enabling of this top notch event, and
introduced George Steffensen, Member of Youth Summit Task Force, who distributed to
Council their report on the updated status of contributions and request for city funds in the
amount of $650. He shared contents therein and responded to Council questions.
Discussion concluded upon motion by Councilmember Flores, seconded by Mayor Spiro,
and unanimously approved, to contribute $650 to the above - reviewed item, as requested,
and also to write a diplomatic letter to SSU over the Mayor's signature, as recommended
by the Mayor, requesting SSU to waive the remaining portion of space rental fee ($400) in
the spirit of partnership and cooperation.
ri �C+�n»eu 113 Maw 1
RECESS: Mayor Linda Spiro declared a recess at approximately 10:36 p.m.
RECONVENE: Mayor Spiro reconvened the Council meeting at approximately 10:45 p.m. with all
Councilmembers present.
16. SENIOR CITIZENS ADVISORY COMMISSION Appointment
1) Report on decision from Senior Citizen Advisory Commission on Age Limit
City Manager Netter referred to the review of this item in the Council Meeting Memo
advising that Mayor Spiro and the City Manager attended the Senior Citizen Advisory
Commission meeting on March 19, 1998. Following discussion of the item, the
Commission decided to retain the 60 year age limit for appointments to the Senior Citizens
Advisory Commission.
2) Appointment to fill vacancy left by John Chase (LS nomination)
Upon motion by Mayor Linda Spiro, seconded by Councilmember Flores, and
unanimously approved, Bob Weinmann was newly appointed to the Senior Citizens
Advisory Commission to fill this opening for a two year term to expire Dec. 31, 1999.
3) Announcement of new vacancy and proposed nomination (AF nomination)
Councilmember Flores advised that Hazel Brubaker was moving out of Rohnert Park to
Cotati, so there would be a vacancy from his previous nomination of Ms. Brubaker to this
Commission, as she would no longer be a resident of Rohnert Park. Mr. Flores signified
his intention to nominate E'Lane Bielecki to fill this vacancy at the next Council meeting.
17. PLANNING AND ZONING matter:
File No. 1691 - 8.5 acre site north of bowling alley - Call up for reconsideration (Mackenzie)
Councilmember Mackenzie commented on his previous request for Specific Plan Proposal of
8.5 acre site located on the south side of Golf Course Drive and the Double Tree Hotel, and
reason for requesting this reconsideration due to the 2 -2 split vote on his previous motion.
A motion was made by Councilmember Mackenzie, seconded by Councilmember Reilly, to
reconsider this item due to the previous split 2 -2 vote. Discussion of the motion included:
*Mayor Spiro signified to be consistent, that she would not vote for the proposal, as that land
has been zoned with the existing designated use for several years.
eCouncilmember Flores referred to Councilmember Mackenzie bring this issue up before and
asked, if there were not a theater envisioned at this location, what did Councilmember
Mackenzie envision?
•Councilmember Mackenzie responded that one possibility would be the example of a plan by
Jimmie Rogers for Cotati on Railroad Avenue regarding a proposal for a combination of
offices and transit station. He signified that he did not feel that the current situation as it
stands for the particular 16 screen theater, was proper use of the location.,
•Mayor Spiro signified that in light of preceding comments by Councilmember Flores, she
would not have a problem with other ventures as a use for the location, but does have a
problem with taking it from another.
•Councilmember Mackenzie responded that there are no vested rights at this time and
believed we have every right as a Council to consider other options.
The above motion failed 2 -3, with Councilmember Flores, Vice Mayor Vidak - Martinez, and
Mayor Spiro dissenting.
Rpaert PartC +euurieit Mijnates (14) 1arch24, "#99t3!
18. COUNCIL COMMITTEE AND /OR OTHER REPORTS:
1) Mayors' & Councilmembers' Association General Meeting, 3/12/98 (Spiro)
City Manager Netter advised that he and Mayor Spiro attended this meeting. Mayor Spiro signified
there was an interesting report provided by representatives of the Sonoma County Water Agency
regarding domestic water issues in Sonoma County because of the potential reduction of diversion
from the Eel River of 15 %. No other business was handled that evening.
2) Canon Manor (Vidak- Martinez/Mackenzie) -- Handled earlier on this meeting's agenda.
3) National League of Cities' Conference (Vidak - Martinez)
Vice Mayor Vicki Vidak - Martinez advised she attended this recent conference, which included
extensive discussions on preemption of local authority and taxation items. The discussions were
very germane to local interests. It was a good and fruitful conference. *Congresswoman Lyn
Vice Mayor Vidak - Martinez participated in this conference and spoke on
behalf of Congresswoman Lynn Woolsey per previous discussion with her staff, and also the City.
*C O R R E C T 10 N ABOVE from 4/14/98 City Council meeting: Per Vice Mayor Vidak- Martinez (deletion lined out/addition underlined)
4) League of Calif. Cities/North Bay Division Meeting, Novato - 3/19/98 (Mackenzie)
Councilmember Mackenzie referred to Environmental Quality report provided at this meeting
and reviewed complexities related to reintroduction of the Bottle Bill, including aspects of
reimbursements of cost depending upon the nature of substance in bottles. Councilmember
Mackenzie referred to another report provided on deregulation of utilities and encouraged the
City and staff to follow through on participation in this matter.
5) Senior Citizens Advisory Commission meeting (Spiro) -- Mayor Linda Spiro reported on this
meeting held last week which included: Seniors are still doing a good job fund raising; honored
John Chase; considerations of a new operating procedure and new voting structure with
Penngrove and Cotati. -- City Manager Netter responded to Council question that policies and
procedures are in the process of review for this new structure proposal.
6) KRCB -TV (Flores/Reilly) -- Councilmember Flores advised that the Ad Hoc Committee met
with City Manager Netter and Assistant City Manager Leivo to discuss the recent request from
public TV Station KRCB regarding consideration of refinancing their existing loan of about
$450,000 for an additional $250,000. The Ad Hoc Committee will complete their report and
provide it to the full Council for review.
19. TRANSPORTATION MATTERS:
1) Board of Supervisors Public Hearing on Transportation Ballot Measure - Report
City Engineer Gaffney provided this report. He signified there were two major contending
versions of transportation issues at this recent hearing as follows: (1) citizens who basically
supported the Calthorpe Plan with addition of widening bridge at Petaluma to the north on U. S.
101; and (2) citizens for a better U. S. 101 continuous car pool lane from Windsor to the County
line. This is putting pressure on Caltrans. There is very little in the plan for the west area or
downtown Sebastopol improvement. There was also a group of people who commented on the
idea to split the issues and have one for roads and one for rails. Another group of people
complained about already paying plenty of taxes. -- Mayor Spiro advised she was unable to
attend this hearing. She publicly expressed appreciation to City Engineer Gaffney for all the
efforts he has made on this item.
20. COMMUNICATIONS: Communications per the attached outline were brought to the attention
of the City Council. No action was taken unless specifically noted in these minutes.
1) Councilmember Reilly referred to item #7 on Communications regarding the City's Youth
and Family Services receiving recognition as a model Truancy Program by the U. S. News
& World Report, and recommended a letter of congratulations. Council agreed.
2) Mayor Linda Spiro referred to item 410 on Communications from Congresswoman Lynn
Woolsey that she was contacted by a constituent on concerns regarding a handicapped
situation, and requested the City Manager to look into this matter. -- Councilmember
Reilly added that he has also noticed that wheel chair ramps, like those at Roberts Lake
Park, are a favorite place for people to park, and should be included in this review.
21. MATTERS FROM/FOR COUNCIL:
1) Bicycle Friendly Community Application (Resol. 98 -59) -- Information item.
Councilmember Mackenzie expressed appreciation to City Engineer Gaffney for efforts
involved for this item.
2) Scouts in Government Day - Scheduled for 4/14/98 - Mock City Council Meeting
Mayor Linda Spiro announced this item.
3) League of Ca Cities North Bay Division Thrs. , 412/98, Napa Valley, Marriott
Mayor Spiro announced this Quarterly General Membership meeting.
4) Redwood Empire Food Bank - Food for Sonoma County Kids Program (VVM)
Vice Mayor Vicki Vidak - Martinez referred to the informational flyer provided to Council
for this item and reviewed beneficial aspects of the program, which basically serves
kindergartners, as compared to the Wick Program which serves mothers. She advised a
meeting has been set up with City Manager Netter, Recreation Supervisor Mary Hanlon,
and the Director of the Redwood Empire Food Bank to review participation possibilities.
The program utilizes volunteers and would cost approximately $1,000 per month for the
proposed City participation. -- City Manager Netter signified the Recreation Department
will be preparing a budget for Council review during upcoming budget sessions of this item.
5) Procedures for Council to place items on the agenda ( Vidak- Martinez)
Vice Mayor Vicki Vidak- Martinez asked about the protocol for Council to place items on
the agenda. She referred to the Canon Manor Council Committee report listed earlier on
this agenda and expressed concern that it had been signified an action item and she did not
know a written report was going to be prepared in the Council Meeting Memo, as she
thought the Council Committee comprised of Councilmember Mackenzie and herself
planned to give the report. -- Mayor Spiro responded she may have been responsible for
signifying the action item due to calls she had received and the desire to be prepared for
possible action. She signified the general routine for placing items under matters from
Council on the agenda is to call the City Manager or mention it at a Council meeting.
Rtjhneru ft& q C nef M nines (1G1 1VIaI�t Et>244 ,
Discussion included acknowledgment that it is the Mayor's prerogative to signify an action
item and the City Manager's reports in the Council Meeting Memo are provided for
informational purposes only. -- A motion was made by Mayor Spiro to put an action item
on the next Council meeting agenda to determine if Council wants a written procedure for
putting items on agendas under Matters from Council, which the Mayor signified that,
personally, she did not think this is the way to go. -- Vice Mayor Vidak - Martinez shared
that she had asked for clarification on any existing protocol and was not encouraging a new
procedure. The motion died for lack of a second. Mayor Spiro signified Council would
continue with usual comrnurlications for placing items under matters from Council.
6) Building Bridges meeting; (Vidak- Martinez/Mackenzie)
Vice Mayor Vidak- Martinez advised she was unable to attend the first hour and a half of
this meeting, but the portion she did attend was excellent. Efforts included filling out a
questionnaire and there was a facilitator from Hewlett- Packard. She talked to Marshall
Goldie who attended the meeting and shared that it went very well. * E-
Mai4inez Councilmember Mackenzie gave the report and expressed appreciation on behalf
of the Committee.
*C O R R E C T 10 N S ABOVE & BELOW from 4/14/98 City Council meeting: Per Vice Mayor Vidal: - Martinez (deletion lined out/addition underlined)
7) JX Wilson Award (Flores)
Councilmember Flores commended the letter on Vice Mayor Vicki Vidak- Martinez as a
*e-aftdidate recipient of the School District nomination and candidate at the Countv level
for the JX Wilson Award, which is to individuals who distinguish themselves in community
service. He also commended Ms. Vidak- Martinez on her role as liaison between the City
Council and the School District.
8) Electronic Web project (Mackenzie)
Due to lateness of the hour, Councilmember Mackenzie deferred this item, as well as other
items he mentioned adding at the beginning of this meeting.
9) City Council travel /meeting; expenses (Reilly)
Councilmember Reilly requested a review of fiends Council has spent to date on travel/
meeting expenses.
10) Boundary Task Force resignation (Reilly)
Councilmember Reilly confirmed he had read the letter from Mr. Jim Redding regarding
concerns on efforts to maintain the Boundary Task Force. Mr. Reilly signified that he
could not, in all good conscience, continue to serve on the Boundary Task Force, and that
he would not be attending further meetings of this Task Force. -- Councilmember Flores
commented that he felt Councilmember Reilly contributed his viewpoint very effectively.
Mr. Flores advised that there are three co -chair persons of this task force and he did not
solicit being co -chair himself, but since there were two other co- chairs, he had accepted
being the tliird. -- Mayor Spiro confirmed she would be writing a letter to Jim Redding
thanking him for his efforts, as a formality, since she has already spoken to him.
22. CITY MANAGER'S REPORT:
1) Allocation of Wastewater Capital Cost per Rohnert Park Budget
City Manager- Netter advised the City Engineer is waiting for additional information on this
item so it would be deferred to the next Council meeting.
40 is <���. f !: aft �
2) Open Space District - Purchase of 75 acres northeast of Rohnert Park
City Manager Netter advised this report dated February 20, 1998, provided to Council,
was restricted to agricultural purposes. -- Councilmember Mackenzie signified that since
the City budget has an open space fund, he wanted it to be known that he will be asking
that the City consider purchasing some of this land. -- Mayor Spiro signified the need to
get the community park done before considering something else.
3) 1998 -99 CDBG City /Town Proposals - Results from TAC meeting
City Manager Netter reviewed this report provided for informational purposes and
responded to Council questions. Rohnert Park had requested $340,000 and received
approximately $160,000, so was not as successful as initially hoped. The CDBG program
is basically established on a population basis, and considering the total program amount of
$848,000, Rohnert Park's portion would have been $340,000, so the smaller cities were
the winners in this year's program. Rohnert Park has been a winner some years, so if this
year's portion is not appealed, it could be used next year as leverage.
4) Hearing Examiner's Decision for the Rancho Grande Mobile Home Park
City Manager Netter advised this report was provided to Council for its information.
5) 1998 Cal/EPA Award to Sonoma Count Waste Management Agency
City Manager Netter referred to the Press Release provided to Council on this prestigious
international award and displayed the "Seal" figurine presented for this award, which will
be returned and is scheduled to go to Healdsburg next.
6) Update - City Council/Dept.Head Strategic Planning Mtn 3/31/98, Wine Center
City Manager Netter advised the draft agenda for this meeting was provided to Council and
staff is working on the program.
23. CITY ATTORNEY'S REPORT:
1) Any items from closed session -- City Attorney Flitner advised the Mayor's report on the
closed session was sufficient.
2) SIME case -- City Attorney Flitner advised that the thirty day notice previously signified
for the SIME case will be up on Thursday, which will enable proceeding with collections.
20. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Linda Spiro asked if there were any additional unscheduled public appearances at
this time. No one responded.
21. ADJOURNMENT: There being no further business, Mayor Linda Spiro adjourned the meeting
at approximately 11:25 p.m. to 6:00 p.m., Tuesday, March 31, 1998 for Work Session for
1997 Goals Assessments & Establishment of 1998 Goals.
De Ci ler
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Mayor
American Red Cross EACdAIA.: ',
Sonoma County Chapter
March 13, 1998
Mr. Michael Evje
President, Board of Directors
Orchestra Sonoma
5409 Snyder Lane
Rohnert Park, CA 94928
Dear Michael:
1 I ei„
G .
M A-
465 Tesconi Circle
Santa Rosa, California 95401 -4619
(707) 577 -7600, FAX (707) 577 -7621
There really are no words to convey our appreciation for the extraordinary generosity of
Orchestra Sonoma and everyone involved in last week's benefit concert for the American Red
Cross Disaster Relief Fund. Those of us who were able to be there are still talking about what a
wonderful evening it was and what an extraordinary musical organization Orchestra Sonoma is.
The event raised $1,932 -- and with the check from the Certified Residential Specialists, the total
amount came to $3309. This money will help the Sonoma County Chapter mitigate some of the
expense of this disaster, which has already cost the American Red Cross in excess of $600,000.
On behalf of the Board of Directors of the Sonoma County Chapter, thank you so much for your
donation of time and money to make this such a successful event. Please convey our special
appreciation to Nan Washburn,Anne Goldy,Millie Howie and everyone who worked to hard to
assure the evening's success.
Thank you again for a wonderful evening and a very special musical experience.
Sincerely,
Z�J" do��—
Gloria Oster
Development/Public Relations Director
P.S. Enclosed is a letter to the editor of the Press Democrat which I hope will be printed in
time to give a boost to your March concerts.
cc: George Escofi6, Chapter Chairman
Timothy Duncan, CEO
American Red Cross
Sonoma County Chapter
March 13, 1998
Letters Editor
The Press Democrat
P.O. Box 569
Santa Rosa, CA 95402
Dear Editor:
�w.
6�
465 Tesconi Circle
Santa Rosa, California 954011619
(707) 577 -7600, FAX (707) 577 -7621
This is a letter of appreciation to the hundreds of individuals and businesses in Sonoma County
and elsewhere who have responded so generously with their time, goods and money during the
past six weeks to help Sonoma County flood and mudslide victims. The outpouring of concern
and offers to help have been remarkable.
In this spirit, last Saturday, March . Rohnert Park's Orchestra Sonoma presented a free benefit
concert for the American Red Cross to help the people affected by the recent disaster. Not only
was the evening a financial success, raising more than $3,000 (including nearly $1,400 donated
by the Northern California Chapter of Certified Residential Specialists), but the several hundre(
who attended were treated to an extraordinary musical experience. Under the direction of Nan
Washburn, Orchestra Sonoma presented a potpourri of popular and classical music with great
style and polish. Their superb musicianship, coupled with Ms. Washburn's entertaining and
informative commentary, created a truly memorable evening. Anyone who enjoys hearing a fir;
class orchestra should try to attend Orchestra Sonoma's last concert of the season on March 28
and 29 at the Spreckels Theater.
It's difficult to find words to thank so many people for so much. Although our language is
limited to a simple "thank you," it conveys our deep appreciation for the generosity of our
community in their willingness to help their neighbors and friends when help can't wait. Once
again we are reminded how fortunate we are to live in Sonoma County.
Thank you all.
Gloria Oster
Development/Public Relations Director
Sonoma County Chapter, American Red Cross
G