1998/04/14 City Council MinutesRohnert Park City Council Minutes
April 14, 1998
The Council of the City of Rohnert Park met this date in regular session
commencing at 6:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park,
with Mayor Linda Spiro presiding.
CALL TO ORDER: Mayor Linda Spiro called the regular session to order at approximately
7:05 p.m. and led the pledge of allegiance.
ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, Reilly, Vidak- Martinez,
and Mayor Spiro
Absent: (0) None
Staff present for all or part of the meeting: City Manager Netter, City Attorney Flitner,
Assistant City Manager Leivo, City Engineer Gaffney, Planning Director Schulenburg,
Public Works Manager Stephens and Building Official Braun.
Mayor Linda Spiro declared MOMENTS OF SILENCE in memory of
Clifford Guido Concello, Co- Founder of Rohnert Park's Avenue of the Flags
Past Commander & Life Member of Rohnert Park American Legion
James W. Teague, Former Councilmember of the City of Cloverdale
1. CLOSED SESSION: Mayor Linda Spiro reported on the closed session which commenced this
evening at 6:00 to discuss matters listed on the agenda attachment, representing an update.
She advised that the discussion of the litigation matter. regarding Hillsboro concluded with
Council voting unanimously to appeal the recent judgment on this mobile home park case.
The Mayor recognized mobile home park residents present in the audience and expressed
the hope that this direction would set their minds at ease. Councilmember Flores further
expressed appreciation, on behalf of the City Council, for the numerous communications
received from the mobile home park residents regarding the appeal.
2. APPROVAL OF MINUTES: Corrections to the previous meeting minutes were made by Council
and signified on original set of minutes.
Upon motion by Vice Mayor Vidak- Martinez, seconded by Councilmember Mackenzie,
the minutes of March 24, 1998 were unanimously approved as amended.
Upon motion by Councilmember Mackenzie, seconded by Councilmember Flores, with the
exception of Mayor Spiro abstaining due to absence from the last portion of the meeting,
the minutes of March 31, 1998 were unanimously approved as submitted.
Mayor Spiro publicly expressed appreciation for the representatives of the ambulance
service who took her to the hospital for emergency attention during the March 31st
meeting. She was happy to report that the outcome, which was initially thought to be a
heart attack, was a muscle strain.
3. APPROVAL OF BILLS: Upon motion by Councilmember Mackenzie, seconded by Vice
Mayor Vidak - Martinez, City bills presented per the attached list in the amount of
$774,144.53 were unanimously approved.
4. ADDING INFORMATIONAL NON- AGENDAED matters:
Mayor Linda Spiro asked Councilmembers or staff if there were any non - agendaed
informational items to add to the agenda. -- Councilmember Flores signified an item to an
regarding the Rohnert Park Stadium. -- Councilmember Reilly signified an item to add
regarding Founders Day under Matters from Council.
5. YOUTH CITY COUNCIL REPRESENTATIVES from 1997 -98 Youth of the Year Program
Youth Representatives, Senior Jamie Sahouria and Junior Eric Rico, provided the youth
report, which included:
•Invitation to Rancho Cotate High School "Lights Up the Night ", April 21st at 6:30 p.m.
with Club Booths, food, raffle, WASC Parent Survey, Academic /Athletic Awards, Perfect
Attendance Awards and Classroom Displays;
•RCHS Administration, Cashier, Attendance Offices moved to two portables on tennis
courts while refurbishing of the main office takes place;
*Spring Break, April 13 -17
*"Take Your Daughters to Work Day ", April 23rd;
*Staff Development Day dedicated to WASC work, also April 23ra,
•Invitation to RCHS Unity Week, April 20 -24 with activities (cultural) all week long;
*RCHS Prom, May 1 st - chaperones needed;
*New RCHS Assistant Principal, Ernie Sopp, began March 30th, replacing Adam
Littlefield (new Technical High School Coordinator);
*Interact Club - Garage Sale, April 25 -26 in the Bank of West America Parking Lot;
*RCHS - C.S.F. Walk -a -Thou at Spring Lake, April 23rd for Senior Scholarship funds; and
*Rohnert Park Youth Summit, April 27th at Sonoma State University.
6. SCHEDULED PUBLIC APPEARANCES:
1) Miss Sonoma County, Mary Anne Sapio of Rohnert Park, introduction by Reba Roberts.
Publicist, MISS SONOMA COUNTY PAGEANT for Council reconig tion
Reba Roberts introduced Doreen Brog, Co -Chair of the Pageant Committee for this
Program, who expressed appreciation for the City Council's continued support of this
annual event, reviewed background efforts and acknowledged being proud of having a
Rohnert Park resident in this year's competition. She introduced Miss Sonoma County,
Mary Anne Sapio of Rohnert Park, who shared aspects of the Pageant efforts and
anticipation of going to Fresno on June 20th for the upcoming State competition.
Miss Sapio presented her publicity photograph to each Councilmember as a token of
appreciation for their continued support of the Pageant. -- Council expressed appreciation
for the efforts of the Pageant Committee and for the participation of the talented young
ladies bringing much credit to the community.
Mayor Linda Spiro presented a gift of luggage to Miss Sonoma County, Mary Anne Sapio,
on behalf of the entire City Council, and wished her well in the State competition this June.
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2) William Moore requesting resolution supporting Redwood Empire Food Bank Program
William Moore, representative of the volunteer program for Redwood Empire Food Bank,
reviewed contents of the sample resolution provided to Council for this program, and
responded to Council questions. -- Council commended this worthy program and signified
consensus that the resolution, as requested, should be prepared for Council consideration
on its next regular meeting agenda. -- Vice Mayor Vidak- Martinez referred to discussion
of this item at the previous Council meeting and advised that she and the City Manager met
recently with the Director of this Food Bank, and the City is looking very seriously at
implementing the program here.
7. UNSCHEDULED PUBLIC APPEARANCES: Mayor Linda Spiro stated that in compliance
with State Law (The Brown Act), citizens wishing to make a comment may do so at this
time (limited to 3 -5 minutes per appearance with a 30 minute total time limit).
1) Marty Grindahl 204 Circulo Nuevo, expressed appreciation for the Mayor's earlier
announcement on the City Council voting this evening to appeal the Hillsboro case.
Ms. Grindahl signified that the mobile home park residents would feel the relief when she
puts out the bulletin in the morning. She asked if the time frame is known. -- Mayor Spiro
responded that the appeal has to be submitted by the 24th of April. City Attorney Flitner
advised that nine months to a year is the projected time frame. -- Ms. Grindahl referred to a
presentation which she and Jonnie Perrot, as mobile home park representatives, made
about a year ago on automatic (seismic) gas shut off valves for earthquake preparedness,
and asked if the Mobile Home Park Council Sub - Committee is active, or could it be
re- established. -- Mayor Spiro advised that Councilmembers Reilly and Flores were
acknowledged as the appointments to this Council Sub - Committee earlier this evening.
2) Gary Tatman 1028 Hawthorne Circle, for America's Promise "The Alliance for Youth ",
reviewed beneficial aspects of this program from a seminar in Long Beach he attended
recently which included: how they make the programs work; it seems to be a community
effort as a whole to activate the different programs which includes combined efforts of City
Schools, Parks and Recreation Departments, Chamber of Commerce, etc. He had been
called by Vice Mayor Vidak - Martinez, encouraging participation in this effort, and he
decided to commit to this program. They have had two or three meetings to date and
hoped to receive input from participants of the Youth Summit at the end of the month.
Mr.Tatman requested Council to consider signifying City support of this program this
evening, as well as the possibility of approving some staff time for local implementation of
the program.
3) John Hudson, 399 Bonnie Avenue, reviewed portions of an article he read in the March
25 -31 issue of the Pacific Sun regarding growth rate comparisons of communities which
included Sonoma County at 10.4 %, growing four times as fast as San Francisco. He
commented that everyday you see high growth commuting to San Francisco, when one
would think there would be more commuting to Sonoma County because of the higher
growth rate. He questioned why is growth good for local economy and asked why is it that
people have to commute from high growth areas to get to low growth areas.
4) Joi Losee, 943 Holly Avenue, referred to reading the minutes of March 31, 1998 for the
Strategic Planning meeting, which included discussion of the General Plan Update, and
expressed regrets that she missed this program. She asked if the meeting was taped, to
which City Manager Netter responded -that the meeting was not video taped. Ms. Losee
asked if there could be some follow up on this as she was interested in participating. She
expressed concerns that another issue was developing pertaining to trust level, referring to
Measure A, where one City Council person can go to staff and create a ballot measure. She
expressed the desire to have this stopped, as trust could not be developed until this is
stopped. She thought it was very unhealthy to have this; hoped it would never happen
again; and requested Council comments on the matter.
Responses to above comments proceeded as follows:
*Mayor Spiro signified the March 31 st meeting was a publicly scheduled meeting.
*City Manager Netter commented it is the beginning process of the next budget procedures
and, if Council so desires, relevant portions of the Strategic Planning meeting could be
presented at future meetings.
*Mayor Spiro advised that copies could be made of the charts, reports, etc. from the March
31 st meeting, but it was a public meeting, duly noticed, and the routine procedures were
followed for properly noticing public meetings.
•Councilmember Reilly signified that it was a public meeting, duly noticed, but did not know
if Council adequately let the public know about it, other than the announcement at the end
of the preceding regular meeting. Maybe it should have been at the beginning of the
meeting for greater public awareness. As far as the other concern, Councilmember Reilly
signified that he disagreed respectfully on comments pertaining to following procedures, as
the UGB ballot measure item was written by staff prior to consideration at the Council
meeting. It was never directed by the City Council to have staff spend time and energy on
it. Councilmember Flores should have brought it up at a Council meeting to have the City
Council direct the designated staff person to come up with the language and to work with
the attorney. There was no actual Council direction to have City staff work on it with
Councilmember Flores.
•Mayor Spiro signified that she discussed the Municipal Code procedures with the City
Manager prior to the meeting in question and, since she would be absent from the meeting,
she had submitted her written suggestion expressing support of the UGB ballot measure
item, as presented by Councilmember Flores' written recommendation at the particular
Council meeting.
•Councilmember Flores acknowledged that no individual City Council Member has the
authority to proceed independently on such matters, but he worked under the City's
ordinance provision by direction of the Mayor. The ordinance stipulates that these matters
must have the direction of the majority of City Council or direction of the Mayor.
•Councilmember Mackenzie commented that he continued to be amazed by some of the
tactics of this City Council.
8. CONSENT CALENDAR
Mayor Linda Spiro asked if there were any questions regarding the matters on the Consent
Calendar which were explained in the City Manager's Council Meeting Memo.
Acknowledging the City Manager /Clerk's report on the posting of the meeting's agenda
Resolution Nos:
98 -71 Proclaiming April 5- 11,1998, "National Volunteer Recognition Week"
98 -72 Recognizing May 3 -9, 1998 as "Hire -A- Veteran Week"
98-73 Declaring Intent to be Reimbursed from the Proceeds of the Lease with Option to
Purchase Agreement with Municipal Leasing Associates, Inc.
98 -74 Approving an Agreement with C.I.N. (Community Information Networks) to
Provide Business License Information
98 -75 Approving a Software License Agreement with Quadrant Systems, Inc. for an
Automated Cash Receipts Accounting System
98 -76 Approving an Agreement with AFTA for Art Displays in City Facilities
98 -77 Award of Contract for Heating and Air Conditioning System for the Public Safety
Central Station (Boys & Girls Club Facility)
98-78 Calling for Sealed Proposals for Miscellaneous Sidewalk Repairs and Replacement
98-79 Proclaiming the April 1998 "Earthquake Preparedness Month"
Upon motion by Councilmember Mackenzie, seconded by Vice Mayor Vidak- Martinez,
the Consent Calendar as outlined on the meeting's agenda, was unanimously approved.
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RECESS: Mayor Linda Spiro declared a recess at approximately 7:40 p.m. to proceed with the
Mock City Council Meeting of the Scouts scheduled at this time on the agenda.
Mayor Linda Spiro welcomed the Boy and Girl Scouts and turned the gavel over to
Scout Mayor Stacy Connell to proceed with the Mock City Council Meeting.
Building Official Lee Braun explained that a total of fourteen Scouts spent the day and
participated with City Department Heads and staff for "Scouts in Government Day ".
Sent Mayor Stacy Connell called the Mock City Council- Meeting to order at
approximately 7:45 p.m. Scouts present were Scout Vice Mayor James Brazil,
Scout Councilmember Lisa Burdge, Scout Councilmember Eric Smith, Scout Council-
member Rebecca Schultz, Scout City Manager Amanda Sundberg, Scout City Attorney
Jeff Bulleri, Scout Public Work Director James Hernandez, Scout Recreation Director
Louis West and Scout Director of Public Safety Natasha Barra, as well as other Scouts
present in the audience to be available to participate in public input of Scout agenda items.
Scout Mayor Stacy Connell initiated discussion regarding the following items listed on the
Scout agenda: 1) Skate Parks - Report by Recreation Director Louis West; 2) Sewer
Plan - Report by Public Works Director-James Hernandez; and 3) Police Patrolling of Park
- Report by Director of Public Safety Natasha Barra. Scout Council signified concurrence
to proceed with each item as reviewed and recommended by each Scout Director.
There being no further Scout business, Scout Mayor Stacy Connell adjourned the Boy &
Girl Scout Mock City Council meeting at approximately 7:50 p.m.
RECONVENE: Mayor Spiro reconvened the Council meeting at approximately 8:00 p.m. with all
Councilmembers present.
10. OTHER RESOLUTION FOR CONSIDERATION:
98 -_ Ratification of Memorandum of Agreement with SEIU, Local 707 Maintenance
Workers
City Manager Netter advised deferral of this item to the next Council meeting due to the
need for further discussion of the call out time issue.
11. SENIOR CITIZENS ADVISORY COMMISSION Appointment:
1) Accepting_ resignation of Hazel Brubaker (AF nomination)
(two year term to expire 12131198)
Councilmember Flores explained the necessity of accepting this resignation because
Hazel Brubaker has moved to Cotati and recommended an appropriate letter over the
Mayor's signature thanking Hazel Brubaker for her past service on this Commission.
Council concurred.
2) Appointment to fill above vacancy -- E'Lane S. Bielecki was newly appointed to fill the
above vacancy by nomination motion of Councilmember Flores, seconded by Vice Mayor
Vidak - Martinez, and unanimously approved.
3) Procedures for Establishing Ex- Officio Members (Resolution No. 80 -214)
City Manager Netter referred to the discussion of this item at the previous Council meeting
regarding the possibility of creating ex- officio memberships which would include seniors
from the Cities of Cotati and Penngrove. He advised that Resolution No. 80 -214 was
provided to Council for its information regarding current procedures established for the
Senior Citizens Advisory Commission. Mr. Netter signified he has talked with the City
Attorney regarding the possibility of an amendment for creating the ex- officio memberships
per the provision of item #6 of the resolution, which reads as follows:
Organization and Procedure. The Commission may make and alter all rules and
regulations governing its organization and procedure not inconsistent with this
article or any other Ordinance of the City.
If Council so desires, revisions could be considered at the next Council meeting.
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City Attorney Flitner explained that he reviewed the City's Municipal Code for this item.
He commented on comparisons of other commission resolutions to consider, such as the
possibility of not wanting to allow ex -officio members to vote, and residency provisions.
Discussion concluded upon Council concurrence with Mayor Spiro's suggestion to refer
this matter to the Senior Advisory Commission for its review and consideration of the
Commission making these appointments.
12. SISTER CITY(S) RELATIONS COMMITTEE At Large Appointment:
*Appointment of Rebecca C. Rishe endorsed by Committee
Upon motion by Councilmember Mackenzie, seconded by Councilmember Reilly, and
unanimously approved, Rebecca C. Rishe was newly appointed at large to the Sister
City(s) Relations Committee for a two year term to expire December 31, 1999.
11 PARKS AND RECREATION matter:
*Corporate Membership Discount for Chamber Membership Drive, May 18 -21, 1998
City Manager Netter explained the staff report provided for this item, as reviewed in the
Council Meeting Memo, and responded to Council questions. In response to recent
request from Robin Bleckwehl, President of the Chamber of Commerce, staff recommends
a discounted Sports Center corporate membership rate for businesses that join during their
membership drive, May 18 -21, 1998, for a family at $270 and for an individual at $170.
This io, $15 lower than the corporate rate recently approved. In the future, as previously
recommended by Consultant Carl Clark, staff will be recommending the flexibility for the
Recreation Department for designing certain promotional pricing. At this time, however,
Council's authorization is needed to proceed with this discounted rate.
A motion was made by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez,
to approve the above - reviewed Sports Center Corporate Membership Discount, as
recommended by staff. -- Discussion included suggestion by Councilmember Reilly for
staff to proceed with preparation of the above - referenced policy revision for Council's
review prior to the upcoming budget sessions. Council concurred. The initial motion for
this item was unanimously approved.
14. ANIMAL CONTROL SHELTER SERVICES provided to City of Cotati - Agreement
City Manager Netter advised the need for deferral of this item.
15. DRAFT GENERAL PLAN UPDATE ELEMENTS - Set procedures for review & public input
City Manager Netter explained that the reports for this item from Assistant City Manager
Leivo dated April 2, 1998, and to the Planning Commission from Greg Nordin, Chair. of
the Planning Commission, were provided to Council for its review of recommended
procedures regarding the completion of the eight General Plan elements, including
provisions for public input, etc. The same process is recommended for the City Council,
when appropriate. City Manager Netter referred to Planning Director Schulenburg and
Assistant City Manager Leivo, who responded to Council questions on this item.
Discussion included comments as follows:
•Councilmember Flores commended the extensive efforts made by the Planning
Commission, City staff and the City Council even though there may still be differing
opinions on the scope of these efforts.
•Councilmember Reilly asked if the General Plan elements being reviewed deal with
Measure A passing or failing.
*Assistant City Manager Leivo responded that the elements consider areas of both the east
and west side looking at a variety of alternatives, and generally looks at areas outside as
the previous motion indicated.
•Councilmember Reilly signified that he has a serious problem with where this appears to
be going, with not knowing the results of the June election. He expressed concerns with
the tone of the above - referenced letter from Planning Commission Chair. Greg Nordin
indicating that the discussion items not put in writing would not be discussed. Mr. Reilly
shared the example that he would put as much as he could in writing, but if he wanted to
discuss other items, he would want that option.
*Planning Director Schulenburg explained that the problem they have found is that open
discussions end up focusing on minor details and not policy, so they did suggest limiting
comments to discussion items listed on a topic sheet.
•Councilmember Reilly commented that in spite of what is written in the local newspaper,
he has noticed there is not going to be a movie theater on Golf Course Drive, and he was
relieved about that. The problem he has is that there is an exercise that goes on that
involves doing something that gets people riled up. We lived through many weeks or
months before finding out there would be no movie theater, after asking a huge residential
development to stay on hold for the possibility. We are going to sit here now and have to
go through this process and, if Measure A loses, will be going through several months of
unnecessary effort. Councilmember Reilly suggested if this procedure could be done
between now and June, it could be beneficial. However, if others are only waiting to see
what the public has to say about Measure A, rather than talk about lines that may not be
there, it would be better to plan ahead and take a break until what the people want is
resolved.. Then, if Measure A passes, Council has been given the authority by the citizens
of Rohnert Park and there will be no resistance from those of us who may think it is a bad
idea as there will be nothing more to say.
eCouncilmember Mackenzie referred to the matter at hand regarding Council discussion
and direction on how to deal with this first draft and signified he will be interested to see
how the process goes on this first go around pertaining to individuals who do not have the
ability to write down. all their particular topic. He con,.a:�ented on wait... to see hog := this
first round works for the first draft.
*Assistant City Manager Leivo signified that the noise, safety and housing elements are
scheduled for review on the Planning Commission agenda. The Planning Commission
Chair intends to take comments and will address written comments first, so there will be
an open proceedings.
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*Mayor Spiro signified wanting to make sure enough time is allowed for consideration of
the three elements at the Planning Commission workshop.
*Assistant City Manager Leivo responded it will be up to the Planning Commission
regarding how long it takes and they will be going through each element.
*Councilmember Mackenzie signified that when the Planning Commission is finished he
would like to get a report back to the City Council as to how this process worked for the
first go around. He was not willing at this time to agree the City Council would use this
as a model until they see how it works. Mr. Mackenzie commented that his views have
been expressed and are well known. He signified on the direction of this Council in the
summer of 1997, through the joint meeting with the Planning Commission, which has
always been the exact same lines. Councilmember Mackenzie said there has never been
any other lines considered and that was the main comment he would like to make.
*Mayor Linda Spiro signified the need to make sure the Planning Commission has public
input. Though she did not necessarily agree with Councilmember Mackenzie's preceding
comments, she would not be supporting this model for Council procedure until she sees
the results of the Planning Commission process. She expressed approval of the process
for the Planning Commission as reviewed this evening.
*Vice Mayor Vidak- Martinez expressed agreement with the Mayor's preceding comments.
Ms. Vidak - Martinez commented on having a process in place for verbal comments and
recommended waiting to see what works. She signified that this is a built -in procedure;
the process has been thoroughly reviewed; and looked forward to results of ideas.
16. TOILET REPLACEMENT PROGRAM -- Mayor Spiro advised this item would be handled
later on the agenda pending arrival of the representative for this program.
17. COUNCIL COMMITTEE REPORTS:
1) North Bay Division/League of Calif. Cities mtg.. 4/2/98 (Spiro)
Mayor Linda Spiro, President of the North Bay Division, reported that this was a
successful meeting. Vice Mayor Vidak - Martinez and City Manager Netter also attended.
Mayor Spiro advised that Max Bessler, a political consultant, and very good speaker,
provided information on how to pass the 101 initiative, a topic of interest to everyone, and
reviewed the political process.
2) Mayors' & Councilmembers' Assn Board of Directors mtg.. 419198
*Proposal for Implementation Strategic Approaches to
Economic Development in Sonoma County (City Manager)
City Manager Netter explained this proposal discussed at the April 9th executive meeting
of the Mayors'& Councilmembers'Association, as reviewed in the Council Meeting Memo,
and responded to Council questions. A draft copy of this program was provided to
Council outlining Phases I & II of an ABAG grant and explaining the recommended
Phase III of this project, which proposes to address the issue of fiscalization of land use
through another alternative., and which would enhance the economic vitality of the
subregion and create economic health pertaining to business attraction and retention.
Discussion concluded upon motion by Councilmember Flores, seconded by
Councilmember Mackenzie, and unanimously approved, to proceed with participation in
the above - reviewed Phase III of this program.
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3) KRCB -TV. Channel 22 - Ad Hoc Committee mtg., 4/14/98 (Flores/Reilly)
Council Ad Hoc Committee Members Flores and Reilly reported on recent meetings with
Nancy Dobbs, General Manager of Channel 22, KRCB -TV regarding consideration of
amending their lease with the City to enable a consolidation loan that would provide an
additional $3,000 per month to run the station. Staff has been working on drafting an
agreement which the City Attorney Flitner is 1 reviewing and will be presented at a future
Council meeting for consideration. The Council Ad Hoc Committee agreed that staff
needs to prepare drafts for two options to consider. -- Discussion included comparisons
vi VeIMLILAM aspects 01 bhis Proposal With possible risk ractors involved for the city.
Mayor Linda Spiro signified she would not be willing to encumber City property.
Councilmember Flores responded that banks do not traditionally consider such loans unless
potentially risk free and the chances of this situation defaulting are minimal. Mr. Flores
signified that the current annual revenues total $300,000 from this location, or
approximately $4,700 per month, and the Committee sees that as a strong potential source
of additional revenues, but Council would be able to review the options more fully when
presented for its consideration at a Council meeting in the near future.
4) Founders' Dav meeting (Mackenzie/Reilly)
Council Committee Members Mackenzie and Reilly reported on this meeting held last
week with Performing Arts Center Director Michael Grice, Public Works Manager Bill
Stephens, Betty Box of the California Horsemen's Association and past members of the
Founders' Day .Association. Councilmember Mackenzie advised they discussed a number
,of good ideas on how the event could be celebrated this year on September 26, considering
the idea of one day versus two. Consideration is being given to going back to A Park for
the events, as compared to last year at the Community Center, which did not seem to work
as well as expected. The parade route of past years had some residential exposure as
compared to last year's route on Expressway. Councilmember Mackenzie had suggested
the possibility of having the event at the Rohnert Park Stadium focusing on the idea a
community picnic/bar -be -cue culminating in fireworks in the evening, i.e. celebrate the
birthday of the City. That left a lot of unanswered questions about the use of the Stadium
such as consideration of other previously scheduled events.
Councilmember Reilly shared the reminder that the Horsemen's Association is willing to
handle the parade. It may be that a well organized parade may draw people to come for
the parade itself in years to come, to join in the Rohnert Park celebration, rather than the
hopscotch type of thing that has been done with too much happening and not enough
volunteers. The concern is that if the Council does not dome up with ideas, the Founders'
Day Event will die, as there is not enough energy or encouragement for the volunteers to
continue without more community support and involvement in the effort.
Discussion included the following comments:
*Mayor Linda Spiro signified the preference to change the parade route as no one lives
along Expressway. She expressed concern regarding use of the stadium due to prepping
for baseball.
•Councilmember Mackenzie the timing would be close to the end of the baseball season.
*City Manager Netter commented the baseball season may have to be extended for playoffs.
*Mayor Spiro shared that the Founders' Day Event originated at "A" Park and the booths
were a charming aspect of the Event.
....
•Councilmember Flores signified the importance of having the Committee working on the
program for the Founders' Day Event. If the program is not held for one year, it will be
much harder to resurrect. Fireworks are an important part of the program. The idea of
using the stadium is a very exciting kind of idea, especially with the possibility of bands and
other community event activities. The most important factor is not to withhold the
Founders' Day Program even for one year.
*Vice Mayor Vicki Vidak - Martinez expressed agreement on the importance of funding.
Representatives of the Horsemen's Association may have the resources for the
responsibility of the parade. She mentioned the difficulty of the situation and signified the
question is whether this is something as a City Council that we feel is important to continue
to support.
•Councilmember Reilly commented that the last couple of years have become too difficult
for the volunteers without more assistance. For informational purposes, Mr. Reilly advised
that the Horsemen's Association would also be having their event dinner and program at
that time.
Councilmember Mackenzie leaves /returns -- Councilmember Mackenzie left the chamber during
opening comments of the next agenda item at approximately 9:10 p.m. and returned at
approximately 9:13 p.m.
AGENDA ORDER: Mayor Linda 01piro advised the meeting would return to Agenda Item #16 for
handling at this time.
16. TOILET REPLACEMENT PROGRAM
City Manager Netter referred to the Annual Report dated March 31, 1998 provided to
Council for this item and introduced John Olaf Nelson who was available with Lynn Hume
from the Sonoma County Water Agency to review the success of the 1997 Toilet
Replacement Program and respond to Council questions. City Engineer Gaffney was also
acknowledged in the preparation of this item and available to respond to questions.
1) Annual Report -- John Olaf Nelson, Water Resources Management, reviewed highlights of
this report and responded to Council questions.
2) Contract extension for an additional year -- City Engineer Gaffney explained the staff
report provided to Council for this item, as reviewed in the Council Meeting Memo, and
responded to Council questions. -- Discussion included Council commending the success
of this program with acknowledgment of knowing that staff would be working toward
reducing even the 10% dissatisfaction factor indicated.
Resolution No:
98 -81 Amending the Contract with Action Plumbing and Heating Maintenance
Upon motion by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and
unanimously approved, reading of the resolution was waived and Resolution No. 98 -81
was adopted.
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18. TRANSPORTATION matter: Sonoma County Transportation Authority (SCTA) mtg., 4/13/98
Councilmember Flores reported on this meeting. SCTA had a public hearing regarding use
of sales tax dollars on U. S. Highway 101, which was extensively attended by many
supporting improvements from Petaluma all the way to Windsor. This may be placed on the
November Ballot which could take care of the concerns expressed. East of 101 and west of
101 was a corollary also supported. Efforts seem to be going in a positive direction.
Representatives Lynn Woolsey and Frank Riggs indicated support of the area south of
Petaluma to Novato. It was a very comprehensive meeting which also indicated
supporting either rail or transit. This City Councii has been on record discussing these
concerns. Responding to the question of including improvements north of Petaluma,
Councilmember Flores signified that *phileseplfisal philosophically it could not be supported
in terms of tax revenue, as Sonoma County tax dollars could not be used to improve Marin
Coup , roads, but projected money will be budgeted. Projects in Sonoma County that have
been discussed could be accommodated by a minimal sales tax increase.
*C O R R E C T 10 N S ABOVE from 4/28/98 City Council meeting: Per Counciimember Flores (deletion lined out/addition underlined)
19. COMMUNICATIONS: Communications per the attached outline were brought to the attention
1) Mayor Linda Spiro referred to ITEM #6 on Communications from U. S. Conference of
Mayors regarding the Summer Food Service Program; signified that the Boys and Girls
Club participated in this program last year; and recommended sending this information to
them again this year.
2) Mayor Spiro referred to ITEM #4 from U. S. Conference of Mayors regarding General
Collin Powell's efforts with America's Promise /The Alliance For Youth and the work
being done in the cities across the country on behalf of at -risk youth, and ITEM #38 from
America's Promise /The Alliance For Youth regarding progress report in providing safe
places for at -risk youth. Mayor Spiro indicated being aware of Vice Mayor Vidak-
Martinez working on this, as well as herself, for the past several months. Ms. Spiro
encouraged Ms. Vidak- Martinez to also include the City's new Community Outreach For
Youth and Families (COYF) Commission in the list of entities recognized in the resolution
she was recommending later on this agenda. Mayor Spiro signified that she had no
problem with supporting the resolution but suggested that all the significant local entities
should be included in the recognition. -- Councilmember Flores commended these
beneficial eiTorts for a very strong program, which the wagon represents effectively.
3) Mayor Linda Spiro referred to ITEM #27 on Communications from Sonoma State
University confirming the waiver of facility fee for the Rohnert Park Youth Summit
scheduled April 27 at SSU. Mayor Spiro recommended sending a letter expressing
appreciation for the waiving of fees. Council concurred.
4) City Manager Netter referred to ITEM #48 from Mountain Shadows Golf Resort
regarding consideration of the new management team to change the names of the North
and South Golf Courses to the Redwoods and the Willows for marketing purposes.
Councilmember Reilly asked if the Golf Course Council Committee concurred with this.
Mayor Spiro advised that the Committee met briefly. This was informally discussed and
the Committee had no problem with it. City Manager Netter added that the City is the
landlord and they were asking what the Council thought of the idea. Council
acknowledged agreement with this consideration.
Piri ''> 1✓tiiuttF .:::: :. (13) rlrl> JAS
20. MATTERS FROM/FOR COUNCIL:
1) Senior Center Liaison to the City Council (Flores)
*Council consideration of Millie Smith (At Large Appointment)
This item was reviewed earlier on this agenda.
2) Education Foundation Auction (Reilly)
Councilmember Reilly recommended a letter over the Mayor's signature congratulating the
Education Foundation for this very successful event. Council concurred.
EXTEND COUNCIL MEETING: A motion was made by Councilmember Mackenzie, seconded by
Councilmember Flores, and unanimously approved, to extend the meeting past 10:00 p.m.
to finish necessary agenda items.
3) Review of Exhibits to Resolution No. 98 -69 for General Plan Update (Reilly)
Councilmember Reilly signified he had asked for some of the exhibits to Resolution 98 -69
and requested staff to provide them at the next meeting. He asked Councilmember Flores
or sponsors of Measure A to clarify what type of housing this City Council can vote on, if
Measure A passes. Newspapers have indicated what is being said, if you want to annex
more land, you would have to go back to the vote of the people. One of the exhibits refers
to, the Council can adjust, which seems to say that once you fill up the land, you can start
annexing more because of housing needs. He requested clarification at a later date, due to
being too late for further discussion at this time.
Councilmember Flores responded that this was a very responsible question. There is a
clear intent that, if there were housing required outside the UGB, it would have to be a
state mandated project. It is not the intent of the majority City Council to do otherwise,
and he knew that LAFCO, as well as himself personally, did not think that would happen,
assuming the voters would approve the ballot measure in June. -- Discussion ensued.
4) Reconsideration of Resolution 98 -69 to prepare the General Plan under an OPR extension
(Mackenzie) -- Councilmember Mackenzie acknowledged that he had requested full
reconsideration of this item. From his research of the Land Use and Planning Law, the
subdivision map must be prepared separately rather than against the existing General Plan.
If that were the case, it seemed to him that the City Council made a mistake in approving
this resolution, and the lack of proper procedure lays us open to suit. Mr. Mackenzie
referred to the lengthy discussion on the various exhibits to this resolution at the previous
Council meeting and signified that, although he has been accused of being sarcastic, he
thought his questions directed to the City Manager were not sarcastic, nor were they meant
to be. All of the designated material for this item was made available on a Tuesday
meeting night and it certainly seemed to him that, while it may have been within the letter
of the law, certainly the spirit was laid waste.
A motion was made by Councilmember Mackenzie, seconded by Councilmember Reilly,
to have full reconsideration of Resolution No. 98 -69 so the matter could be properly heard
and, also, that particular analysis by Mr. Hudson could be properly utilized in the process.
Discussion of the motion included comments as follows:
*Vice Mayor Vicki Vidak - Martinez signified that the Council received the information for
this item in the same time frame that it always receives Council meeting information,
which has been on the Thursday or Friday night before a meeting. The City Manager
made the information available to the City Council at that time for this item. So, basically,
we followed our normal procedures, took public testimony, and was very above board.
•Councilmember Reilly referred to his earlier comments and signified that when issues
come up, you can tell which ones need more time. He expressed concern that enough
time was not allowed and we need to let the people finish and give them the extra time
needed, which was the reason he was supporting the motion to reconsider.
•Councilmember Flores commented that the question of sufficient time is subjective
judgment. His perspective was that the packets received for this item were even more
extensive. The prudent thing to do is to recognize the need for sufficient time to go
through it thoroughly, as manifested for the ballot measure on June 2nd.
eCouncilmember Mackenzie referred to not caring about subjective judgment, but did care
about factors of the noticing process and having reasonable time for all persons interested
in the General Plan matters. He did not think the review time was sufficient from the time
the Council packet was delivered to expect a reasonable response from Council. He felt
that this item started off earlier this year in the underhanded way it was introduced; that it
was improperly noticed; and requested the City Attorney to provide an opinion on this
matter in writing.
The initial motion by Councilmember Mackenzie, seconded by Councilmember Reilly,
for reconsideration of Resolution No. 98 -69, failed 2 -3, with Councilmember Flores,
Vice Mayor Vidak - Martinez and Mayor Spiro dissenting.
5) Copeland Creek Clean-Up 1998 (Mackenzie)
Councilmember Mackenzie referred to last year's resolution prepared for the 3rd Graders'
Copeland Creek Clean-Up; active involvement of SSU in cleaning up the creek; and
suggested combining efforts toward a community project this year. He requested this be
placed on the next meeting agenda for further consideration. -- Council agreed --
Public Works Manager Bill Stephens confirmed that staff is moving forward with
combining efforts toward this community project.
6) Santa Rosa Wastewater Allocations - Update request (Mackenzie)
Councilmember Mackenzie referred to recent meeting with the City Manager on this item
involving the City and SSU over the next three years, and requested an update. Due to the
lateness of the hour, Mayor Spiro recommending putting it on the next agenda.
7) Electronic Web Project - request for progress report (Mackenzie)
Councilmember Mackenzie confirmed his previous request for this progress report.
> X98
8) America's Promise Initiative -- Consideration of City Council resolution supporting City
participation in local effort ( Vidak- Martinez)
Vice Mayor Vicki Vidak - Martinez reviewed her letter dated April 6, 1998 with attached
informational packet for this request for preparation of the resolution on the next Council
meeting agenda.
A motion was made by Councilmember Flores to schedule the above resolution on the
next Council meeting agenda.
Discussion included Mayor Linda Spiro expressing that this is an excellent idea, and that
she had signed up the City quite a while ago per informational items also provided in this
Council meeting packet. She requested that the City's Commission for Community
Outreach for Youth and Families (COYF) also be listed in the above resolution for
recognition with the other organizations. Mayor Spiro publicly asked Vice Mayor Vidak-
Martinez for better communications on such matters to avoid duplication as it appears they
have both been doing the same things. *Vice Mayor Vidak - Martinez signified that she
contacted America's Promise in December 1997 and is a member. She assembled a team
locally and is the lead point of contact for this effort At no time did she a>;ree to include
the Community Outreach for Youth and Families (COYF) Commission in the above
requested resolution.
*C O R R E C T 10 N ABOVE from 4128/98 City Council meeting. Per Vice Mayor Vidak- Martinez (addition underlined)
The above motion was seconded by Mayor Spiro.
Further discussion included Councilmember Reilly suggested referring to this as the
Community of Rohnert Park and shared concerns pertaining to politician vs staff.
He suggested that if the City is going to be committed to the effort, maybe staff should
prepare a recommendation on the lead contact person for this item. -- Vice Mayor Vidak-
Martinez responded that she has been working in child care over twenty years and works
where people in the community come together. She referred to the discussion of this item
at the School District's last meeting when she asked for the decision to participate.
-- Councilmember Flores suggested consideration of a team effort at a later date.
The initial motion to schedule this resolution on the next Council meeting agenda was
unanimously approved.
9) M Park Pool (Spiro)
Mayor Spiro requested Council concurrence to consider possibilities for pursuing this item
on the next agenda. Council concurred.
10) LAFCO -City Selection Committee mtg.. Thrs. 5/14/98 & request for support of
re- appointment from City of Santa Rosa Councilmember Janet Condron -
Mayor Spiro announced this item. Councilmember Flores commented that Ms. Condron
would be a good appointment.
11) 2x2x2 Committee meeting ( Cotati & School District), Wednesday afternoon?
City Manager Netter signified that representatives of Cotati and the School District have
suggested Wednesday afternoon for this Committee meeting.
........... .... ... ........
1'14,1
12) Rohnert Park Stadium (Flores) -- Councilmember Flores reviewed maintenance needs at
the Rohnert Park Stadium partially caused by recent heavy rains. He requested Council
concurrence to re- establish the Council Committee of himself and Councilmember Reilly to
consider these needs. Council concurred.
13) Travel & Meeting Expenses (Reilly)
Councilmember Reilly reviewed concerns regarding this expenditure item for Council being
over budget this year. He recommended a more thorough review of this matter in the
upcoming budget sessions..
14) Travel/Meal Expenses of Spouses attending meetings with City Representatives (Spiro)
Mayor Spiro commented on recent questions asked about procedures for paying for travel,
meals, etc. for spouses attending meetings or events with City representatives. She asked if
Council would support requesting a staff report on the City policy regarding this matter.
Council agreed.
15) Campaign Signs on Public Property (Spiro)
Mayor Spiro requested the City Attorney's opinion on this item.
21. CITY MANAGER'S REPORT:
1) Allocation of Wastewater Capital Cost per Rohnert Park Budget
Due to the lateness of the hour, this item was deferred to the next Council meeting.
2) Weed Abatement/Cost Adjustment -- City Manager Netter referred to the staff report of
April 6, 1998 from Public Works Manager Bill Stephens for this item recommending
increasing the City's weed abatement charge per acre from $100 to $150. Mr. Stephens
reviewed the staff report and responded to Council questions. -- Discussion concluded
upon Council concurrence of this increase, as recommended by staff.
3) Canon Manor,- Update -- City Manager Netter referred to the staff report of April 7, 1998
from City Engineer Gaffney for this item. City Engineer Gaffney shared contents therein
and responded to Council questions. Mr. Gaffney signified that he has spoken with Miles
Ferris at Santa Rosa about coming to a meeting to discuss the question of obtaining sewer
allocation to serve this area. He expected to schedule a meeting during the week of
April 13 -17, 1998 and would advise when a date is finalized.
4) Community Center Atrium Renovation/Girl Scout Project(includes Japanese Lantern Display)
City Manager Netter advised this report from Public Works Manager Bill Stephens, dated
April 9, 1998, was provided for Council's information. -- Councilmember Reilly suggested
a ribbon cutting ceremony upon completion of this project to be attended by the Mayor,
Girl Scouts and Sister City(s) Committee Members. Council concurred.
i Pik `i 1 t> r i .t�, X198'
22. CITY ATTORNEY'S REPORT:
1) Any items from closed session -- City Attorney Flitner advised the Mayor's report on the
closed session was sufficient.
23. UNSCHEDULED PUBLIC APPEARANCES:
Mayor Linda Spiro asked if there were any additional unscheduled public appearances at
this time.
24. ADJOURNMENT: There being no hirther business, Mayor Linda Spiro adjourned the meeting
at approximately 11:00 p.m. to 6:00 p.m., Wednesday, April 22, 1998 for continued
executive closed session on a personnel matter (G.C. 54957).
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