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1990/05/22 City Council MinutesRohnert Park City Council Minutes May 22, 1990 The Council of the City of Rohnert Park met this date in regular session commencing at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Hollingsworth presiding. Mayor Hollingsworth called the regular session to order at approximately 7:44 p.m. and led the pledge of allegiance. He advised that a closed session commenced this evening at 7:00 p.m. to discuss litigation matters, personnel matters and real estate negotiations. ROLL CALL Present: (5) Councilmembers Eck, Hopkins, Spiro and Mayor Hollingsworth Absent: (1) Councilmember Cochran (attending candidate campaign debate) Approval of Minutes Approval of Bills Staff present for all or part of the meeting: City Manager Callinan, City Attorney Flitner, City Engineer Brust, Director of Administrative Services /Assistant to the City Manager Netter, and Assistant to the City Manager Leivo. Upon ration by Councilman Hopkins, seconded by Councilman Eck, the minutes of May 8 and 15, 1990 were approved as corrected on page 2 of May 15 minutes between fifth and sixth paragraphs to reflect that City Attorney Flitner responded to question from Council regarding Planning Commission's consideration of this matter prior to approval of the General Plan, that it is in conformance to the law since the Planning Commission functions as an advisory board and the application is not approved until City Council acts on it. Said minutes were approved by the following vote: AYES: (3) Councilmembers Eck, Hopkins, and Spiro NOES: (0) None ABSENT: (1) Councilmember Cochran ABSTAIN: (1) Mayor Hollingsworth Upon ration by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, the bills presented per the atached list in the amount of $627,733.97 were approved. CDA bills presented per the attached list in the amount of $324,802.84 were approved. Rohnert Park City Council Minutes (2) May 22, 1990 Nom-agendaed Items Mayor Hollingsworth queried if any Councilmember had any non- agendaed items to add to the agenda. Director of Administrative Services /Assistant to the City Manager Netter one item needed to be added that wes missed in the printing process of tonight's agenda. Mayor Fro - Tempore Eck stated that in compliance with State Law (The Brown Act), anyone in the audience 410 wished to make a comment may do so at this time. George Horwedel, 7669 Camino Colegio, requested his item to reconsider televising Council meetings be delayed until the next Council rmeting when all Council members will be present. Council concurred. Harvey Bell, 700 Lindsay Avenue, referred to three agenda items scheduled tonight. 1) File No. 0841 requesting a waiver of adult apartment age requirement during rent -up period - One of the reasons the project was previously approved was because it was a senior citizen project. He encouraged retaining the project for seniors if there is that need in Rohnert Park. 2) He supported Jake MacKenzie's proposal to have a public hearing regarding the mitigation monitoring program for the General Plan EIR. Even if public review is not required if would help keep everything above board. 3) Item D on the Consent Calendar - W. Bell asked if Spreckels Place Lhit 5 was part of the original plan. He referred to Press Dermcrat article in which the Water Agency calls for 15% voluntary cut and questioned if there was a well on this property. The City should not grow beyond the point of jeopardizing the water supply. With the need for student housing, he questioned approval of the single family subdivision for Lhiversity Park Unit 3. C O N S E N T C A L E N D A R Mayor Hollingsworth queried if anyone had any questions regarding the matters on the Consent Calendar. Director of Administrative Services /Assistant to the City Manager Netter said Resolution No. 90 -108 should be rermved from the consent calendar as staff is still negotiating a sales price. Council concurred. Acknowledging the City Manager /Clerk's report on the posting of the agenda. Rohnert Park City Council Minutes (3) May 22, 1990 Resolution No. A RESOLUTION OPPOSING ASSEMBLY BILL 4298 (Re. Processing Fee 90 -105 Provision of State's Beverage Container REcycling and Litter Reduction Act) Resolution No. A RESOLUTION TRANSFERRING RIGHT OF WkY FOR THE ROHNERT PARK 90 -106 EXPRESSWAY WEST EXTENSION TO THE COUNTY OF SONOMA Resolution No. A RESOLUTION AUIHORIZING A NEGOTIATED SETTLEMENT' WITH BLOUNT 90 -107 DEVELOP+QVT CORP. AND RED LION HOTELS AND INNS REGARDING ALLEGED WATER DAMAGE Resolution No. RESOLUTION CALLING FOR SEALED PROPOSALS REDWOOD DRIVE NORTH 90 -109 WIDENING AND EAST COTATI AVENUE ISLANDS PROJECT NO. 1986 -18 Resolution No. A RESOLUTION AWARDING CONTRACT (For a Trailer - +bunted Color 90 -110 Television Sewer Pipeline Inspection System) Resolution No. A RESOLUTION AWARDING CONTRACT (For a 1 1/2 Ton Dump Truck 90 -111 and a 1 Ton Cab & Chassis with Utility Body for the Department of Public Works) Resolution No. A RESOLUTION AWARDING CONTRACT (For Inspection, Maintenance 90 -112 and Repair of Heating and Air Conditioning Equiprmnt in all City Facilities) Approval of Parcel Map No. 129 for the area north of Parkway Drive and east of the lands of St. John's United Methodist Church, and accepting the public utility easement along the westerly line Approval of final maps and authorizing Mayor to execute appropriate subdivision agreements for: 1) Spreckels Place Unit 5, Subdivider Oceanis, 108 unit single family subdivision located south of E. Cotati Avenue and east of Mitchell Drive; 2) University Park Unit 3, Subdivider M--Bail Company, 40 unit single family subdivision located north of Rosana Way and east of Roman Drive Upon motion by Councilman Hopkins, seconded by Councilmen Eck, and unanimously approved, except for the removal of Resolution No. 90 -108, the Consent Calendar as outlined on the greeting's agenda was approved. Purchase of Misc Trucks Director of Administrative Services /Assistant to the City Manager Netter explained that a resolution for consideration regarding the purchase of miscellaneous trucks was omitted in the printing process of tonight's agenda. Some very good prices were received that could be at risk. Rohnert Park City Council Minutes (4) May 22, 1990 City Attorney Flitner said a four - fifths vote of the Council is necessary to add an item to the agenda establishing that some form of emergency exists. A motion was made by Councilman Eck, seconded by Councilmen Hopkins, and unanimously approved, to declare the purchase of miscellaneous trucks as outlined in the resolution for consideration an emergency item because of the risk of losing the good prices. Resolution No. 90 -113 A RESOLUTION AUTHORIZING PU RCHASF OF !"_TSCE A111EGiJS T1?L KS FOR THE DEPART WNTS OF PUBLIC SAFETY AND PUBLIC AjORKS Director of Administrative Services /Assistant to the City Manager Netter explained the resolution. Upon motion by Councilman Hopkins, seconded by Councilmember Spiro, and unanimously approved, reading of Resolution No. 90 -113 was waived and said resolution was adopted. Resolution No. 90 -114 A RESOLUTION OF THE ROHNERT PARK CITY COUNCIL APPROVING AN EXTENSION OF A LETTER AGREEMENT WITH M L M DIA CABLE TV AND AUTHORIZING THE CITY M4AGER TO EXECUTE THE SANE FOR AND ON BEHALF OF THE CITY OF ROHNERT PARK Director of Administrative Services /Assistant to the City Manager Netter explained the resolution. Discussion followed during which it was confirmed that fruitful discussions are in process between the consultant, staff and the cable television company. Upon motion by Councilman Eck, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 90 -114 was waived and said resolution was adopted. Resolution No. 90 -115 A RESOLUTION OF THE ROHNERT PARK CITY COUNCIL APPROVING THE USE OF UNCLAIMED SPAy/NEUTER DEPOSITS FOR PUBLIC EDUCATION ADVERTISING Director of Administrative Services /Assistant to the City Manager Netter explained the resolution. Lin motion by Councilman Hopkins, seconded by Councilm,mber Spiro, and unanimously approved, reading of Resolution No. 90 -115 was waived and said resolution was adopted. Rohnert Park City Council Minutes (5) May 22, 1990 Resolution No. 90 -116 A RESOLUTION OF THE AND APPROVING GRANT Blackburn, Bruce L. Nanaette M. Horvath, Linda L. Lewis) ROHNERT PARK CITY COUNCIL AUTHORIZING DEEDS (to Joe B. and Virgie Pauline and Martha A. Kauffman, John L. and James B. Baldacci, and Robert A. and Assistant to the City Manager Leivo explained the resolution. He referred to map on the wall to point out said property locations and shared contents of staff report of which copies were provided to Council. Property owner Bruce Kauffman described the current condition of the referenced strip of land, the need to bring it up to grade with the backyards involved, and the desire of property owners such as himself to include the additional space in the upkeep and maintenance of their yards. Discussion followed during which Council stipulated the need for landscaping requirements. The referenced strip of land is the clear area as required by all golf courses but this particular section is out of the way and seldom utilized. Council concluded it would be an enhancement to the property for the proposed adjacent property owners to have the responsibility of upkeep. Suggestion was made that proceeds from the sale of the property should go into the open space account. It was also confirmed that the retainer wall should have a gradual incline. Upon motion by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, reading of Resolution No. 90 -116 was waived and said resolution was adopted with landscaping improvements to be done to the satisfaction of the City and the golf course. Scheduled Public Appearances: RP Girls Softball League -Joyce Poueu, 5760 Dolores Drive, President of the Rohnert Park Girls Softball League requested the City's financial assistance regarding expenses of the 13 to 18 year old girls softball team to participate in tournaments in Sacramento, California and Hawaii. She reviewed the team's efforts to date regarding fundraising, the older team winning the tournament in Hawaii last year resulting in one of the girls receiving a scholarship, and the invitation to return this year in June with an opportunity for two more scholarships. Discussion followed during which Council reviewed decision at the previous Council meeting of the need to establish a policy for the distribution of contributions to local organizations. The total amount to date disbursed for fiscal year 1989/90 equals $174,802. Similar requests were refused at the previous Council meeting and to be consistent, it would be necessary for this team to present Rohnert Park City Council Minutes (6) May 22, 1990 its request for review and consideration at the annual budget hearings in July. The inclination would be to give more consideration to first time requests as seed funding. A Council committee should work with staff to draft policy recommendations for consideration at the next Council meeting. A motion was made by Councilman Eck, seconded by Councilmember Spiro, to deny without prejudice the Rohnert Park Girls Softball team's request for financial assistance unt i 1 after Co>>nc i 1 cor. ra ttee imekes po 1 i cy recomnendat i ons for the annual budget at the next Council meeting. Said motion was approved by the followinq vote: AYES: (3) Eck, Spiro, and Hollingsworth NOES: (1) Hopkins ABSENT: (1) Cochran Mayor Hollingsworth appointed Councilmembers Eck and Spiro to serve as Council committee to work on a policy for contributions to local organizations. Councilman Hopkins said to register for the record that it is sometimes necessary to make exceptions to previous Council decisions. The Rohnert Park Girls Softball team is a program that has done a lot for the community and should in turn receive continued support and assistance. Joyce Poueu said past assistance as approved by Council has enabled the girls to receive scholarships. The team repre- sents not only the whole community but all of California. General Plan E:IR Mitigation Rxiftori e Program Jake MacKenzie, 1536 Gladstone Way, requested that a public meeting be held regarding the mitigation monitoring program for the General Plan Environmental Impact Report (EIR). He said the report should be made available for public review so people can be aware that it is a document that guides the City. It would be a step of good faith on the part of Council to consider adopting a resolution calling for annual presentation of this report along with the tenure of the General Plan to develop a citizen's committee. Discussion followed during which Council concluded it would be appropriate to establish a process for an annual review of the General Plan similar to the town meetings held last fall. Council concurred that Mr. MacKenzie should meet with Assistant to the City Manager Leivo to further discuss possibilities. Rohnert Park City Council Minutes (7) May 22, 1990 Plaming and Zmin,g File No. 0841 Director of Administrative Services /Assistant to the City Manager explained that copies had been provided to Council of letter dated April 18, 1990 from Kenneth C. Martin of Pine Creek Properties requesting temporary waiver of adult apartment age requirement during rent -up period of proposed 230 unit adult apartment project on the northwest corner of Enterprise Drive and State Farm Drive. Ken Martin of Pine Creek Properties referenced his above - mentioned letter and shared the contents therein. He explained complications in regard to obtaining financing for the apartment project and the logic of tonight's request for the inclusion of adults without children to shorten the time for total initial occupancy. Afterwards, new vacancies would be refilled with seniors only. He also pointed out the advantages of the location to handicapped people who are unable to drive and asked if the age requirement could be lowered to include handicapped persons other than seniors. Discussion followed during which Council confirmed that the influencing factor to change the zoning of this property from prime conmrcial to residential was because of the need for senior housing. Concern was also expressed about the logic of providing housing for seniors and that the complex would eventually end up being for seniors only if the financing doors could be opened by allowing the requested tenporary waiver. A motion was made by Councilmember Spiro, seconded by Councilman Eck, to uphold Planning Commission's decision to deny the request for temporary waiver of age requirement for File No. 0841. Said motion was approved by the following vote: AYES: (3) Eck, Spiro, and Hollingsworth NOES: (1) Hopkins ABSENT: (1) Cochran File No. 1038 Director of Administrative Services /Assistant to the City Manager Netter explained that copies had been provided to Council of proposals to prepare a focused draft environmental inpact report for Rohnert Business Park from: a) Elgar Hill Environmental Analysis & Planning in the amount of $21,150; and b) Harding Lawson Associates in the amount of $49,910. Discussion followed during which Councilman Hopkins asked if it was necessary for him to abstain since his daughter works for one of the contractors bidding on this project (not the lowest bidder) to which City Attorney Flitner responded not unless they received incomes directly from this project. Councilmen Hopkins confirmed there were no such funds. Discussion continued. Rohnert Park City Council Minutes (8) Nay 22, 1990 A motion was made by Councilman Hopkins, seconded by Councilmember Spiro, and unanimously approved, to accept the focused environmental irrpact report for Rohnert Business Park from Elgar Hill Environmental Analysis & Planning in the amount of $21,150. REUMS Nayor Hollingsworth declared a recess at approximately 8:53 p.m. EMOONVENE Mayor Hollingsworth reconvened the Council meeting at approximately 9:02 p.m. with all Council members present except Councilman Cochran. File No. 1378 Director of Administrative ServiceajAs:>istant to the City Manager Netter introduced Jeff Teal and Matthew Mills of Matthew Mills & Associates to explain the architectural review of the new Public Safety Building to be located on the north side of the Rohnert Park Expressway on City Hall Drive. Matthew Mills referred to scale model on table and sarrples of colors and materials recommended and said the design has not changed that was previously approved by Council for Phase I, Public Safety Building. The model showed the entire proposed complex and landscaping along Rohnert Park Expressway for comparison with and without Phase II. He explained the glazing application procedure that will give the building a transparent look and responded to Council questions regarding various other features. He confirmed that the proposed trees could be nurtured in the parking lot or elsewhere for a couple of years prior to Phase II development. A motion was made by Councilmember Spiro, seconded by Councilman Hopkins, and unanimously approved, to accept the architectural plans and building materials for exterior of the new Public Safety Building as presented by Matthew Mills & Associates. Water System & SUPPly 4xUte City Manager Callin.an said in view of concerns regarding water supply throughout the County, the City Engineer has been asked to update the Council on the City's water system, supply, services, and operations. City Engineer Brust distributed copies of summaries to Council regarding Water Production for the City from 1970 -89 and explained the contents therein. He responded to various Council questions regarding the water situation and concluded that the County is not in a drought situation but is a dry year requiring the water agency to reduce flow from the Russian River in an attempt to reserve the existing water in the reservoirs. This should not restrict recreation to any extent that would be a problem. Though Rohnert Park City Council Minutes (9) May 22, 1990 efforts are being made to encourage people to conserve on water, conditions should be satisfactory for this year and into next year. Confirmation was given regarding the requirement of low flow toilets in new developments over the past five to six years, that most of the older homes installed shower restrictions during the 70's drought, and that there are messages to conserve on the water bills. Mr. Brust explained the locations of existing and proposed wells and proposed storage tank as signified by the map on the wall. The new water line has been installed as part of the Roberts Lake Road project which has been on line about a week. Efforts are being made to bring the pressure up in "G" section. Additional aqueduct connections and water lines are proposed along Hinebaugh and Copeland Creeks. A chlorination system is being provided and more standby generators are proposed for next year that would end up providing the City with about nine locations. Youth and Families Director of Administrative Services /Assistant to the City Commission Manager Netter explained that copies had been provided to Council of an ordinance for consideration regarding the formation of a Youth and Families Commission as submitted by Community Resource Specialist Vander Vennet and shared the contents therein. Discussion followed during which concerns were expressed regarding the City's requirement for commissioners to be residents wherein many specialists involved in the developmental stages of this effort are not residents but have Rohnert Park businesses and /or children in the school system. It was pointed out that liaison members are not required to be residents. In addition, the Council discussed the formation as a Commission versus Committee and whether an ordinance or resolution should be adopted forming such commission or committee. Council concluded that the system for the youth and families undertaking is sufficient as it is in these developmental stages and that staff should let the process evolve and continue working with the people currently involved giving staff more time to formulate recommendations. Council concurred that the formation of a Youth and Families Commission is not needed at this point of development. Codding Center Remodeling City Manager Callinan said staff is evaluating the space needs of the Community Outreach for Youth Program and going slow until exact needs are known in attempting to determine what remodeling is necessary in the Codding Center to provide proper facilities for the youth and family activities. Staff recommends the use of Architect Tom Whitson who designed the remodeling of the senior citizen portion of Codding Center. Council concurred. Rohnert Park City Council Minutes (10) May 22, 1990 Waste Character-izaticn Study - AB 939 Director of Administrative Services /Assistant to the City Manager Netter explained that copies had been provided to Council of letter dated May 11, 1990 from the County of Sonoma Department of Public Works regarding a request for Proposal for the AB 939 Waste Characterization Study and shared the contents therein. Staff has reviewed the request for proposal which provides necessary provisions to protect the City's interests and provides various levels of review by the cities prior to the Solid Waste Characterization Study's completion and recommends approval. A motion was made by Councilman Hopkins, seconded by Councilman Eck, and un?nim. usly approved the County of Sonoma Department of Public Works request for pro the AB 939 Waste Characterization Study. proposal for BAG Regional Use Policy cy "7 "Proposed R Land 'i k for the S.F. Bay Area , City Manager Callinan explained that copies had been provided to Council of letter dated April 30, 1990 from ABAG regarding a "Proposed Regional Land Use Policy Framework for the San Francisco Bay Area ". Councilman Hopkins (ABAG President) said ABAG's Executive Board is basically looking for input to offer guidance to Bay Vision 2020 as it formulates recommendations for legislative and policy adoption. Acknowledgment was given that Council agrees with the Executive Board's request that the Regional Planning Committee (RPC) develop a guiding Policy, or framework, Mich would enable local governments in the Bay Area to implement growth management and to preserve our quality of life in the process. Councilman Hopkins said efforts were made for the document to be as general as possible and some concerns have been expressed that it should have been more specific. Ralph M. Brcun Act City Manager Callinan explained that Council had been Provided with the most recent update of "Users Guide to the Ralph M. Brown Act" which outlines requirements of holding Open and public meetings. He reviewed certain areas as listed in the Guide pertaining to interests of the City Council. Council concurred that each commissioner of the City's various commissions should be provided with a copy of the "Users Guide to the Ralph M. Brown Act ". 'cations Comr'unications per the attached outline were brought to the attention of the City Council. No action was taken unless specifically noted in these minutes. Rohnert Park City Council Minutes (11) May 22, 1990 City Manager's Report: Grant Approval for M,ilti- family Recycling- Director of Administrative Services /Assistant to the City Manager explained that the City received a grant in the amount of $38,000 from the State Department of Conservation/Division of Recycling to establish a multi- family recycling program. The funds are to be used to purchase containers to be used at condominium projects. Empire Waste Management is formulating the program which should go into effect by late summer. Planter Strips Vr. Netter distributed to Council pictures of unkept planter strips in "B" Section and said staff's recommendation is to fill the strips with cement. City Manager Callinan said consideration could be given to the use of CDA infrastructure funds and that City Engineer estimated a cost of $250 per house. A motion was made by Councilman Hopkins, seconded by Councilman Eck, and unanimously approved to fill the planter strips in "B" Section as recommended by staff. Roberts Lake Road Dedication W. Netter said the opening dedication of Roberts Lake Road and Commuter Parking Lot is scheduled at noon on Thursday, May 31, 1990. SSU Jt.Mseting Mr. Netter said the Council meeting with SSU President Benson and his Cabinet has been scheduled for at 6:00 p.m. on Tuesday, June 19, 1990 and the Red Lion Inn. Fiscal Year End Mr. Netter said the last meeting of the fiscal year will be next month on June 26th. Library Carpet City Manager Callinan said he would have a report on the cost of the Library carpet at the next Council meeting. Soccer Team City Manager Callinan said the May 8th minutes should reflect that Council's approval of $225 to the Rohnert Park Express Soccer Club was to reimburse use of the Sports Center Gym instead of the Rohnert Park Stadium and that records showed a refund amount of $125 had been received from the soccer club, therefore the record will show that Council nude a $100 contribution to the team in addition to the refund of $125. Household Cleanup Mt'. Netter said Household Cleanup is scheduled for June 2nd at the east end of City Hall Drive, adjacent to PAL building for discard of such items as oils, paints, pesticides, etc. City Attorney's Report: City Attorney Flitner said he had nothing to report at this time. Rohnert Park City Council Minutes (12) May 22, 1990 I�btters from Council: Councilman Eck inquired about the progress of the Southwest Boulevard Shopping Center to r,,hich City Manager Callinan said a report would be given at the next Council meting. Councilman Eck requested that a report on the bike path between Snyder Lane and SSU be given at the next meting and inquired about the lack of barricades in the construction area on the bike path. Mayor Hollingsworth said he would be out of town on WMrial Day and asked if other Councilmmbers could attend the VFW's Wall of Flags scheduled at 10:30 a.m. at the Community Center. Councilman Eck said he might be able to attend and Councilman Hopkins said he ; --iA be there. Lbscheduled Public Appearances Mayor Hollingsworth asked if anyone in the audience wished to make an appearance at this tim . Admit Mayor Hollingswroth adjourned the meeting at approximately 10:00 P.M. to joint meting with Parks and Recreation Commission on June 5th at 6:00 P.M. at the Red Lion Inn and then to June 12th at 4:30 p.m. for a closed session with the Rent Appeals Board in the City Offices. De C,± Mayor