2003/01/22 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for:
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
ROHNERT PARK FINANCING AUTHORITY
ROHNERT PARK DISTRICT
CONCURRENT MEETINGS MINUTES
for
SPECIAL MEETING
January 22, 2003
Wednesday
The concurrent meetings of the City of Rohnert Park
for the City Council, Community Development Commission,
Rohnert Park Financing Authority, and the Rohnert
Park District met this date for a Special Meeting open to
the public to discuss matters as listed on the agenda.
The Special Meeting commenced at approximately 6:30 p.m.
in the Council chambers, 6750 Commerce Boulevard, Rohnert
Park, with Mayor Vidak- Martinez presiding.
CALL TO ORDER:
Mayor Vidak- Martinez called the Special Meeting to order
at 6:30 p.m.
ROLL CALL:
Present: (5) Councilmembers Flores, Mackenzie, and
Spradlin; Vice Mayor Nordin; and
Mayor Vidak- Martinez
Absent: (0) None.
Staff present for all or part of the session: Acting
City Manager Donley, Finance Director Lipitz, Public Works
Manager Stephens, Planning and Community Development
Director Kaufman, and Building Official Braun.
ACKNOWLEDGING THE CITY MANAGER /CLERK'S REPORT ON POSTING
THE MEETING AGENDA:
Council acknowledged the City Manager /Clerk's Report on
the posting of the meeting's agenda.
City of Rohnert Park
January 22, 2003
PUBLIC COMMENT:
*CONCURRENT MEETINGS MINUTES
Page ( 2 )
Mayor Vidak- Martinez stated that in compliance with State
law, The Brown Act, members of the public wishing to make
a comment may do so at this time, limited to 3 -5 minutes
per appearance, with a 30- minute limit. No members of the
public responded.
I. BUDGET MATTERS:
1. Mid -Year Budget Presentation - Fiscal Year 2002 -03:
Finance Director Lipitz summarized the contents of
the Mid -Year Budget Presentation in a slide show.
Staff responded to various Council questions
regarding tax revenues, property and sales taxes,
the reserve balance, and surplus properties.
Council Discussion /Direction: Council suggestions/
direction included the following:
DIRECTION TO STAFF to irrigate an area between the
Doubletree Hotel and the golf course.
SUGGESTIONS (1) To develop programs based on worst -case
budget scenarios; (2) To keep pools open on a minimal -use
basis without closing them; (3) To develop the budget
focusing on the realistic sale of the City's surplus
properties at market rate; (4) To give Council a range of
budget options; (5) To conduct an in -depth review of the
City's core responsibilities/funding obligations.
2. Level -of- Service Approach to Budgeting:
and
Review of Multiple Approaches to Budgeting: Acting
City Manager Donley DISTRIBUTED AND REVIEWED the
contents of the staff report entitled, "Review of
Multiple Approaches to Budgeting," in a slide show.
Staff responded to Council inquiries regarding
level -of- service budgeting, personnel decisions, the
University District, and goal- setting.
.,_ , -1 r,, /n; ^ + , . rniancil suggestions
L_ounc_L1 1J_Lsl.ussion/ Direct_i_ -n: �,J --s
included the following:
SUGGESTIONS (1) To conduct an in -depth review of staffing
levels; (2) To prepare the upcoming budget with reduced
levels of service, as well as to prepare long -term goals
to create greater future financial stability for the City;
(3) To develop the next budget with tiers and sub -tiers
of service levels.
*City Council /Community Development Commission/
kohnert Park Financing Authority / Rohnert Park District
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
January 22, 2003 Page(3 )
3. Draft Financial Policies: Mayor Vidak- Martinez
DISTRIBUTED AND REVIEWED a three -page handout with
quotes, goals, and outlines regarding fiscal policy.
Examples from other cities_: Draft financial
policies from other cities were provided to Council
in the staff report in the Special Meeting packet.
Vice Mayor Nordin also DISTRIBUTED an article about
the City of San Moreno's customer service efforts.
Council Discussion /Direction: Council consensus/
suggestions /directions included the following:
CONSENSUS to convey Council's values to staff and to
be more involved in the monitoring of the budget in an
effort to create a solid fiscal policy /foundation for the
City.
SUGGESTIONS (1) To make a nexus between the City's core
values and the budget; (2) To be very realistic in the
development of the budget; (3) To thoroughly monitor the
progress /results of the budget; (4) To consider the goals
and quality -of -life issues pertinent to the City.
DIRECTIONS TO STAFF (1) To
service levels, as well as
(2) To consider long -term
as well.
II. PUBLIC COMMENTS:
define current and minimum
one level below minimum;
planning for future budgets
Mayor Vidak- Martinez called forward any members of the
public wishing to speak. No one responded.
III. PRESENTATION OF CITY HALL OPTIONS:
Building Official Braun DISTRIBUTED AND REVIEWED,
through a slide show presentation, a document entitled,
"Planning for the Future, A New Beginning." Staff also
discussed the potential to build the new City Hall at a
significant savings.
Council Discussion/Direction/Action: Council
suggestions /direction included the following:
SUGGESTIONS (1) To consider the more favorable
construction market; (2) To carefully explain the funds
reserved for City Hall to the public; (3) To reconsider
the building design and the exterior color.
*City Council /Community Development Commission/
Rohnert Park Financing Authority /Rohnert Park District
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
January 22, 2003 Page(4 )
DIRECTION TO STAFF to prepare two alternatives with
reduced expenses for Council consideration as follows:
One City Hall with Council chambers and one without
Council chambers.
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CONSENT CALENDAR:
Mayor Vidak - Martinez asked if there were any questions
about the matter on the Consent Calendar.
Resolution for Adoption:
2003 -16 URGING THE CALIFORNIA LEGISLATURE TO REJECT THE
GOVERNORS PROPOSED SHIFT OF LOCAL VLF (VEHICLE
LICENSE FEE) REVENUES AND TO HONOR THE 1998
COMMITMENT TO RESTORE THE VLF
Upon MOTION by Councilmember Flores, seconded by
Councilmember Mackenzie, the Consent Calendar, as
otherwise outlined on the meeting's agenda, was
UNANIMOUSLY APPROVED.
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ADJOURNMENT:
There being no further business, Mayor Vidak- Martinez
ADJOURNED the meeting at approximately 8:49 p.m.
Katy Leonard,
Certified Shorthand Reporter
CSR No. 11599
Vicki Vidak- Martinez
Mayor
City of Rohnert Park
*City Council /Community Development Commission/
Rohnert Park Financing Authority / Rohnert Park District