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2003/01/28 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY ROHNERT PARK DISTRICT CONCURRENT MEETINGS MINUTES for STUDY SESSION for DRAFT ZONING ORDINANCE January 28, 2003 Tuesday The concurrent meetings of the City of Rohnert Park for the City Council, Community Development Commission, Rohnert Park Financing Authority, and the Rohnert Park District met this date for a Study Session open to the public to discuss the Draft Zoning Ordinance. The Study Session commenced at approximately 5:30 p.m. in the Council chambers, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vidak- Martinez presiding. CALL TO ORDER: Mayor Vidak- Martinez called the Study Session to order at 5:38 p.m. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, and Spradlin; Vice Mayor Nordin; and Mayor Vidak- Martinez Absent: (0) None. Staff present for all or part of the session: Acting City Manager Donley, City Attorney Strauss, Planning and Community Development Director Kaufman, Associate Planner Bendorff, and Engineering Technician Pedroncelli. STUDY SESSION ON THE DRAFT ZONING ORDINANCE Planning Director Kaufman and Associate Planner Bendorff DISTRIBUTED AND REVIEWED the contents of the Staff Report, which included the following documents: Suggested Agenda for the Council's First Study Session, User's Guide to the Zoning Ordinance, Land Use Comparison Charts, and Planning Commission Recommendations and Errata Sheet. City of Rohnert Park *CONCURRENT MEETINGS MINUTES January 28, 2003 Page(2 ) Planners Kaufman and Bendorff ACKNOWLEDGED the extensive efforts made by City staff, the Zoning Committee, and the intern from Sonoma State University to produce the Draft Zoning Ordinance in such a timely manner. Planning Director Kaufman REQUESTED COUNCIL INPUT on the following matters: (1) How to improve the User's Guide; (2) How to proceed with the reviews of the Draft Zoning Ordinance. Planners Kaufman and Bendorff DISTRIBUTED colored Zoning Maps and copies of the Draft Zoning Ordinance 2002. They reviewed Land Use Regulations and Categories for Residential, Commercial, and, at the request of Mayor Vidak- Martinez, Industrial. Furthermore, they responded to Council questions, including matters related to homeless shelters, family care homes, cyber cafes, gift shops, hotels /motels, laboratories, and telecom hotels. Council SUGGESTIONS included the following: (1) Zoning Ordinance should not create barriers, particularly in terms of, among other things, shelter for single mothers, research & development firms; (2) Staff should consider contacting the City of Santa Rosa to learn more about their experience with medical technology outfits. Furthermore, Council CONCURRED that staff's format for the Permitted Uses reflected in the Draft Zoning Ordinance is acceptable. INFORMATIONAL NOTE: Mayor Vidak- Martinez noted that she will be coordinating with staff to schedule another Draft Zoning Ordinance Study Session by this March. ADJOURNMENT: There being no further business, Mayor Vidak- Martinez ADJOURNED the Study Session at approximately 6 :35 p.m. I A n Katy Leonard, Certified Shorthand Reporter CSR No. 11599 I i vi444-� V, "I -11L- 14- Vicki Vidak- Martinez Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing ,Authority / Rohnert Park District CITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY January 28, 2003 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission, and the Rohnert Park Financing Authority met this date in Regular Session for a regular meeting to commence at 6:30 p.m. in the Council Chambers, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vidak- Martinez presiding. CALL TO ORDER: Mayor Vidak- Martinez called the Regular Session to order at 6:36 p.m. ADJOURN TO CLOSED SESSION: Mayor Vidak - Martinez ADJOURNED the Regular Session to Closed Session at 6:36 p.m. REGULAR SESSION: Mayor Vidak - Martinez ADJOURNED Closed Session at approximately 7:05 p.m., and the Councilmembers RESUMED Regular Session at 7:07 p.m. as Mayor Vidak- Martinez led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, and Spradlin; Vice Mayor Nordin; and Mayor Vidak- Martinez Absent: ( 0 ) None Staff present for all or part of the meeting: Acting City Manager Donley, City Attorney Strauss, and Public Works Manager Stephens. STUDY SESSION: A Study Session was held at 5:30 p.m. in Council chambers to introduce and review the Draft Zoning Ordinance. City of Rohnert Park *CONCURRENT MEETINGS MINUTES January 28, 2003 Page(2 ) 1. MAYOR'S REPORT ON CLOSED SESSION: Mayor Vidak- Martinez stated that there was nothing to report on the Closed Session, which commenced at approximately 6:36 p.m. to discuss matters listed on the agenda, representing an update. 2. SCHEDULED APPEARANCE /PRESENTATION: 1. Michael Krauss for the Rohnert Park Committee for Non- Violence, requesting the period of time from January 30, 2003, to April 4, 2003, to be declared and observed as a "Season for Non - Violence" to commemorate the memorial anniversaries of Mahatma Gandhi and Dr. Martin Luther King, Jr.: Mr. Krauss reviewed the contents of the materials provided in the agenda packet. He REQUESTED (1) Use of a room to conduct a variety of "Season of Nonviolence" activities, including video presentations and book study groups; and (2) Council consideration of a "Season for Nonviolence" proclamation. Council Discussion /Direction /Action: Council CONCURRED TO AGENDIZE for the next agenda consideration of the "Season for Nonviolence" proclamation and the use of a room for related activities. Mayor Vidak- Martinez NOTED that there will be a meeting tomorrow evening at the Department of Public Safety to continue working on the Hate -Free Communities Campaign, and she REQUESTED that Mr. Krauss bring the Councilmembers white ribbons as part of the Committee's white- ribbon campaign. 3. PUBLIC COMMENT: Mayor Vidak- Martinez stated that in compliance with State law, The Brown Act, members of the public wishing to make a comment may do so at this time, limited to 3 -5 minutes per appearance, with a 30- minute limit. 1. M. Wayne m Lu s l, 4400 H Oi lligswort i Court, , waS recognized and inquired as to when the Council and the Golf Course Subcommittee will each be taking up the matter of the use of private carts. He noted that people are making financial decisions based upon erroneous interpretations of the language in the lease with CourseCo, and he urged the Council, to renegotiate and revise said lease based on the "Proposed Modifications" document and consideration of a Foxtail income chart which he REDISTRIBUTED. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES January 28, 2003 Page(3 ) Councilmember Flores RECOMMENDED that Council schedule consideration of the golf course cart issue for the second Council meeting in February. 4. STUDENT REPORTS: a. High School - Youth Leadership of Rohnert Park (Second meeting only): No representative present. b. SSU - Sonoma State University Associated Students, Inc.: No representative present. Mayor Vidak- Martinez ACKNOWLEDGED the Boy Scouts present in the audience. 5. COMMISSION /COMMITTEE /BOARD APPOINTMENTS - COUNCIL ACTION REGARDING REMAINING APPOINTMENTS FOR VACANCIES AND /OR TERMS EXPIRED DECEMBER 31, 2002: Cultural Arts Commission Council CONCURRED with the new appointment of Chrissey Cossey as Councilmember Spradlin's nomination for a four -year term to expire December 31, 2006. Furthermore, Council CONCURRED TO DIRECT STAFF to send a letter of thanks to Tim Danesi for his work on the Cultural Arts Commission. Sister Cities Relations Committee Acting City Manager Donley indicated that no one has responded to the ad for the at- large, two -year term position. Mayor Vidak- Martinez INFORMED any interested members of the public to contact the City Manager's Office and to fill out a one -page fact sheet. 6. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Sonoma County Transportation Authority (SCTA), January 13 2003, meeting: Councilmember Mackenzie deferred to Public Works Manager Stephens for the Staff Report. Review of Caltrans funding - Council Direction on the Cooperative Agreement for the Rohnert Park Expressway Improvements: Public Works Manager Stephens reviewed the contents of the Staff Report, and Councilmember Mackenzie shared additional comments. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES January 28, 2003 Page(4 ) Council Discussion /Direction /Action: Upon MOTION by Councilmember Flores, seconded by Vice Mayor Nordin, a motion to proceed with the recommendations of staff, as outlined in the Staff Report, was UNANIMOUSLY APPROVED. 2. Water Issues Subcommittee, January 21, 2003, meeting: and Review Sonoma County Water Agency (SCWA) Proposed Rates for Water Deliveries FY 2003 -04: Councilmember Flores commented on the proposed rate increases, and Councilmember Mackenzie shared comments on the future water- metering for Rohnert Park. Councilmember Mackenzie did note that it was agreed that there will be a liaison from the Sonoma County Board of Supervisors with the Water Advisory Committee. Council Discussion /Direction: Council CONCURRED TO DIRECT Councilmember Flores to express the Council's support for the Proposed Rates for Water Deliveries FY 2003 -04 at the Water Advisory Committee meeting on February 3, 2003. 3. Economic Development Subcommittee, January 27, 2003, meeting: Councilmember Flores and Mayor Vidak- Martinez shared comments about the following items: (1) Kisco project /Wellness Center brochure; (2) Northwest Specific Plan /Letter from Redwood Equities to split the Specific plan; (3) Proposal from Amy's Kitchen. Council CONCURRED TO AGENDIZE two matters for the next agenda as follows: (1) Consideration of Kisco /Wellness Center Second Amendment to the Lease; and (2) Consideration of Master Plan - Request for Separation from Northwest Specific Plan. 4. Other, if any: a. Library Issues: Acting City Manager Donley and X74,-,= Mayor Nardi n gave a hr-i of 11 date on 1 i brary matters, including the cracks in the stucco on the front entrance, the progress of the mural, the unilateral action to replace the carpet, and the concrete in the Poet's Alley walkway. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES January 28, 2003 Page(5 ) b. Solid Waste Management Agency meeting: Councilmember Mackenzie indicated that he will be coordinating a meeting with the Garbage Subcommittee, Acting City Manager Donley, and Ken Wells, Executive Director of the Sonoma County Waste Management Agency, to begin communications with said agency. 7. PRESENTATION OF CONFLICT -OF- INTEREST MAPS: City Attorney Strauss summarized the contents of the Staff Report and responded to Council questions. 8. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the Councilmembers. Letter from Commanding Officer of the Coast Guard Marine Safety_ Office of San Francisco Bay, informing _Acting City Manager Donley of his new rank as Lieutenant Junior Grade in the Coast Guard Reserve: Mayor Vidak- Martinez RECOGNIZED Acting City Manager Donley for his achievement. 2. Letter from Mayor Vidak- Martinez re C -CORP (Concerned Citizens of Rohnert Park), B Neighborhood January 13 2003, meeting - Issues and Solutions; and C- CORP's Letter, December _6 2002, requesting traffic mitigation with the Capital Improvement Budget funds: Mayor Vidak- Martinez DISTRIBUTED AND REVIEWED the two letters. She RECOMMENDED that the City respond to C- CORP's suggestions, including a double line on Adrian Drive, the use of subscriptions to keep the pools open, and the use of the bottom of the City's water bills to provide a space for citizens to make suggestions about how to provide City services in a more cost - effective manner. Council CONCURRED TO DIRECT STAFF to set up a timeline of traffic- calming measures in each neighborhood. 9. MATTERS FROM /FOR COUNCIL, INFORMATIONAL ITEMS, IF ANY: 1. Employee Appreciation Event, February 28, 2003, Community Center: Acting City Manager Donley ANNOUNCED said event and noted that invitations to Councilmembers are forthcoming. At the suggestion of Vice Mayor Nordin, Council CONCURRED TO DIRECT STAFF to set up a program whereby once a month a department head selects an employee to be recognized by Council for his /her extra efforts. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES January 28, 2003 Page(6 ) *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 10. CONSENT CALENDAR: Mayor Vidak- Martinez asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. The Mayor signified removal of two Consent Calendar items for further discussion as follows: Approval of the Concurrent Meeting Minutes for Special Meeting, January 7, 2003, and Regular Concurrent City Meetings, January 14, 2003, per Mayor Vidak- Martinez' recommendation; and Resolution for Adoption No. 2003 -20 per Councilmember Flores' recommendation. B. APPROVAL OF BILLS /DEMAiv'DS FOR PAYMENT CONCURRENTLY FOR: CITY OF ROHNERT PARK /CITY COUNCIL IN THE AMOUNT OF $1,905,768.43 COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $39,025.29 C. ACCEPTING CASH /INVESTMENTS REPORT FOR MONTH END, NOVEMBER 30, 2002, CONCURRENTLY FOR: *CITY OF ROHNERT PARK /CITY COUNCIL *COMMUNITY DEVELOPMENT COMMISSION * ROHNERT PARK FINANCING AUTHORITY D. Resolutions for Adoption: 2003 -17 APPROVAL OF SCOPE OF WORK AND FEE ESTIMATE FOR WINZLER & KELLY TO DEVELOP CITY STORM WATER MANAGEMENT PROGRAM 2003 -18 APPROVAL OF WINZLER & KELLY SCOPE OF WORK AND ESTIMATED FEE FOR THE ENGINEERING ANALYSIS OF THE WASTEWATER POND RELOCATION PROJECT 2003 -19 APPROVAL OF THE FUNDING AGREEMENT WITH SONOMA COUNTY WATER AGENCY FOR THE ROHNERT PARK STORM DRAIN MASTER PLAN 2003 -21 APPROVING APPRAISAL OF THE WINE & VISITORS' CENTER AND AUTHORIZING THE ACTING CITY MANAGER TO HIRE AN APPRAISER FOR AN AMOUNT NOT TO EXCEED $4,900 2003 -22 REJECTING THE CLAIM OF MONECA MOLINA (RE ALLEGED DAMAGE TO AUTO FROM CONSTRUCTION ON COUNTRY CLUB DRIVE) *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park January 28, 2003 E. Ordinance for Adoption: *CONCURRENT MEETINGS MINUTES Page ( 7 ) No. 694 AMENDING ROHNERT PARK MUNICIPAL CODE DELETING CHAPTER 2.20 CITIZENS' ADVISORY COMMISSION; DELETING CHAPTER 2.28 MODEL CITY COMMISSION; DELETING CHAPTER 2.33 DISSOLVING FAMILIES AND CHILDREN COMMISSION; AND AMENDING CHAPTER 2.32 PARKS AND RECREATION COMMISSION, SECTION 2.32.020 ESTABLISHED- MEMBERSHIP, CHANGING FROM FIVE TO SEVEN MEMBERS F. APPROVING BOYS & GIRLS CLUB WAIVER OF $150.00 PLANNING FEES FOR RELOCATING THE CLUB'S SIGN FROM THE SOUTHWEST BOULEVARD SITE TO THE BUILDING LOCATED AT 7450 SANTA BARBARA DRIVE (BENECIA PARK BUILDING) Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Nordin, with the exception of Approval of Concurrent Meeting Minutes for Special Meeting, January 7, 2003, and Regular Concurrent City Meetings, January 14, 2003, and Resolution for Adoption No. 2003 -20, the Consent Calendar, as otherwise outlined on the meeting's agenda, was UNANIMOUSLY APPROVED. Items for Consideration: A. APPROVAL OF CONCURRENT MEETING MINUTES FOR: SPECIAL MEETING - JANUARY 7, 2003 REGULAR CONCURRENT CITY MEETINGS - JANUARY 14, 2003 At the suggestion of Mayor Vidak- Martinez, Council CONCURRED TO DEFER approval of the Concurrent Meeting Minutes for the Special Meeting on January 7, 2003. Upon MOTION by Mayor Vidak- Martinez, seconded by Councilmember Flores, the Concurrent Meeting Minutes for the Regular Concurrent City Meetings on January 14, 2003, were UNANIMOUSLY APPROVED. Item for Consideration: Resolution for Adoption: 2003 -20 AUTHORIZING PROJECT CONTINGENCY FUNDS AND DIRECTING THE ACTING CITY MANAGER TO NEGOTIATE AND PAY PROPER CONSTRUCTION PHASE CLAIMS, ROHNERT PARK COMMUNITY LIBRARY, PROJECT NO. 1999 -04 Councilmember Flores explained the legal aspects of the City's unilateral action to repair the carpet problems. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES January 28, 2003 Page(8 ) Upon MOTION by Councilmember Flores, seconded by Vice Mayor Nordin, and UNANIMOUSLY APPROVED, reading of Resolution No. 2003 -20 was waived and said resolution was ADOPTED. 11. PUBLIC COMMENT: Mayor Vidak- Martinez called forward any members of the public wishing to speak. 1. Mike Wright, 443 Anson Avenue, was recognized and requested that City staff consider taking action to repair the asphalt that has worn away on Anson Avenue. Mayor Vidak- Martinez DIRECTED STAFF to take a look at said problem. ADJOURNMENT: There being no further business, Mayor Vidak- Martinez ADJOURNED the meeting at approximately 8:27 p.m. Q9;21� - Katy Leonard, Certified Shorthand Reporter CSR No. 11599 gig Vicki Vidak- Martinez Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority