2003/02/20 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for:
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
ROHNERT PARK FINANCING AUTHORITY
ROHNERT PARK DISTRICT
CONCURRENT MEETINGS MINUTES
for
SPECIAL MEETING
February 20, 2003
Thursday
The concurrent meetings of the City of Rohnert Park
for the City Council, Community Development Commission,
Rohnert Park Financing Authority, and the Rohnert
Park District met this date for a Special Meeting open to
the public to discuss matters as listed on the agenda.
The Special Meeting commenced at approximately 5:00 p.m.
in the Council chambers, 6750 Commerce Boulevard, Rohnert
Park, with Mayor Vidak- Martinez presiding.
CALL TO ORDER:
Mayor Vidak- Martinez CALLED the Special Meeting to order
at approximately 5:00 p.m.
ADJOURN TO CLOSED SESSION:
Mayor Vidak - Martinez ADJOURNED the Special Meeting to
Closed Session at approximately 5:00 p.m.
SPECIAL SESSION:
Mayor Vidak- Martinez ADJOURNED Closed Session at
approximately 6:13 p.m., and the Councilmembers
RESUMED Special Session at approximately 6:15 p.m.
ROLL CALL:
Present: (5) Councilmembers Flores, Mackenzie, and
Spradlin; Vice Mayor Nordin;
and Mayor Vidak- Martinez
Absent: (0) None
Staff present for all or part of the session: Acting
City Manager Bullard, City Attorney Strauss, and
Building Official Braun.
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
February 20, 2003 Page(2 )
PUBLIC COMMENT:
In compliance with State law, The Brown Act, members of
the public wishing to make a comment are allowed to do so
at this time, limited to 3 -5 minutes per appearance, with
a 30- minute limit. No members of the public were present.
CLOSED SESSION:
A Closed Session was held at 5:00 p.m. to discuss
Personnel Matters - Review of City Manager Application.
There was nothing to report..
ITEMS FOR DISCUSSION AND /OR ACTION
EMERGENCY MOTION:
At this time, Mayor Vidak- Martinez suggested that the
Council consider hiring a consultant on an hourly and
very limited basis for approximately one month before
a new City Manager is named, to work under Acting City
Manager Bullard's direction on various City projects.
Furthermore, Mayor Vidak - Martinez suggested that
Mr. Carl Leivo fill the position as temporary
consultant to assist Acting City Manager Bullard on
City projects, including the following: Kisco Wellness
Center, affordable housing, Stadium lands, Rancho Feliz
management change, Economic Development Strategic Plan,
and the budget.
Upon MOTION by Vice Mayor Nordin, seconded by
Councilmember Flores, a motion to declare consideration
of hiring Carl Leivo as a temporary consultant to assist
Acting City Manager Bullard an EMERGENCY MOTION based'on
an urgency finding that the matter came up after the
posting of the agenda, was APPROVED 4 -1 with Councilmember
Mackenzie dissenting.
Upon MOTION by Vice Mayor Nordin, seconded by
Councilmember Flores, a motion (1) to approve Carl Leivo
to fill the position of project consultant to Acting
City Manager Bullard on an hourly basis, lb maximum hours
a week at the Acting City Manager's rate without
benefits, and to commence work at the discretion of Acting
City Manager Bullard; and (2) to add consideration of
said position to be filled by Carl Leivo to the next
Council agenda, was APPROVED 4 -1 with Councilmember
Mackenzie dissenting.
*City Council /Community Development Commission/
Rohnert Park Financing Authority /Rohnert Park District
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
February 20, 2003 Page(3 )
I. COUNCIL EXPENSE AND EQUIPMENT POLICIES:
Council Discussion /Direction: Mayor Vidak- Martinez
gave a verbal report on the current Council expense
and equipment policies. Mayor Vidak- Martinez
expressed an interest in separate expense forms for
Councilmembers, and she indicated that she will work
with staff to develop policies based on Council's
direction this evening. Council discussion ensued,
and the following outlines were discussed and
SUBMITTED to the Mayor for assistance in developing
policies:
Per Equipment:
Employer Status
Separate Council Policies and Forms
Equipment: Fax
Phone Cards
City -owned laptop computers, if available
Per Expenses:
Training (List of organizations)
Crocker /Staff development
Mayors' & Councilmembers' Association
City- sponsored events (Not Chamber of Commerce,
unless invited)
Performing Arts Center comp tickets
Schedule of event & training participation
(Councilmembers and staff)
Management package
Council- designated lobbying activities
Per Council discussion on the matter of expenses, Council
CONCURRED on the following matters: (1) Attendance at
non -City sponsored community events should be at the
Councilmember's own expense; (2) All Performing Arts
Center tickets for an individual Councilmember to attend a
performance should be comped; extra tickets should be paid
for; (3) A schedule of Councilmember and /or staff
participation at events or training is desirable; (4)
Lobbying expenses should be recognized as legitimate
expenses, when Council - designated.
Mayor Vidak- Martinez REQUESTED that Councilmembers contact
her if they have any further input on the matters of
Council expense and equipment - policies.
*City Council /Community Development Commission/
Rohnert Park Financing Authority /Rohnert Park District
City of Rohnert Park *CONCURRENT MEETINGS MINUTES
February 20, 2003 Page(4 )
II. CITY HALL OPTIONS:
Council Discussion /Action: Building Official
Braun DISTRIBUTED AND REVIEWED a three -part handout
pertaining to the City Hall options, including a
Staff Report, a "Five Options for City Hall Facilities"
document, and information on Photovoltaic Systems.
Staff responded to Council questions, and Council
discussion concluded with a MOTION by Councilmember
Flores, seconded by Councilmember Mackenzie, (1) to
DIRECT STAFF to proceed with staff - recommended design
specifications for a new City Hall, excluding Council
chambers as outlined in Option 1, Variation 1; and
(2) to have the next City Manager do a final analysis
and report back to the Council as to the appropriate
timing for said project. Said motion was
UNANIMOUSLY APPROVED. Furthermore, Council CONCURRED
to DIRECT STAFF to pursue a Photovoltaic System (PV)
to be installed in the proposed City Hall.
ADJOURNMENT:
There being no further business, Mayor Vidak- Martinez
ADJOURNED the meeting at approximately 7:53 p.m.
4�9=
Katy Leonard,
Certified Shorthand Reporter
CSR No. 11599
Vicki Vidak- Martinez
Mayor
City of Rohnert Park
*City Council /Community Development Commission/
Rohnert Park Financing Authority /Rohnert Park District