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2003/03/25 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY STUDY SESSION: BUDGET MATTERS March 25, 2003 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission, and the Rohnert Park Financing Authority met this date in a Study Session to commence at 6:00 p.m. in the Council Chambers, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vidak- Martinez presiding. CALL TO ORDER: Mayor Vidak- Martinez CALLED the Study Session to order at 6:04 p.m. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie, and Spradlin; Vice Mayor Nordin; and Mayor Vidak- Martinez Absent: (0) None Staff present for all or part of the meeting: Acting City Manager Leivo, Finance Director Lipitz, Planning and Community Development Director Kaufman, Building Official Braun, Public Works Manager Stephens, Director Public Safety Bullard, and Commander Fire Cassel. 1. LEVEL OF SERVICE - FINANCE DEPARTMENT: Council Discussion /Direction: Finance Director Lipitz shared the contents of the staff report and responded to Council inquiries about the Golden Handshake program and Christmas Shutdown of the Finance Department. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page ( 2 ) 2. LEVEL OF SERVICE - PLANNING DEPARTMENT: Council Discussion /Direction: Planning Director Kaufman shared the contents of the staff report and responded to Council inquiries /r_omments convenient application processing and Planning Department comparisons with Cotati and Petaluma. 3. LEVEL OF SERVICE - BUILDING DEPARTMENT: Building Official Braun shared the contents of the staff report and DISTRIBUTED AND REVIEWED the following documents: Sonoma County Grand Jury 1996 -1997 Final Report; City of Rohnert Park Plan Rcvicw Process flowchart; North Bay Business Journal story on building department poll, and State Law enforced by Building Departments. Building Official Braun responded to Council inquiries about maintaining quality staff, habitat and environmental issues, and building and fire inspections. 4. TRANSITION PLAN - PERFORMING ARTS CENTER: Council Discussion /Direction: Business Operations Manager Mary McDougall from the Performing Arts Center shared the contents of the staff report and DISTRIBUTED fliers entitled, "A New Era in Funding the Arts: Spreckels Center Digital Display." Manager McDougall responded to Council inquiries about elimination of the Performing Arts Director position following the departure of PAC Director Grice, the Spreckels digital signboard, scheduling bigger productions, working in conjunction with the Green Center, and the "Rainy Day" fund. Council SUGGESTIONS included the following: (1) Have the PAC digital sign on the Amber Alert system; (2) Allow non - profits to use the PAC digital sign and charge appropriately; and (3) Try to schedule some event at the PAC on August 23, 2003, when the National Mayors Conference will be in Rohnert Park. ADJOURNMENT: There being no further business, Mayor Vidak- Martinez ADJOURNED the Study Session at approximately 7:03 p.m. Katy Leonard Certified Shorthand Reporter CSR No. 11599 V, Vicki Vidak- Martinez Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority CITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY March 25, 2003 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission, and the Rohnert Park Financing Authority met this date in Regular Session for a regular meeting to commence at 7:15 p.m. in the Council Chambers, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vidak- Martinez presiding. CALL TO ORDER: Mayor Vidak- Martinez CALLED the Regular Session to order at 7:04 p.m. ADJOURN TO CLOSED SESSION: Mayor Vidak - Martinez ADJOURNED the Regular Session to Closed Session at 7:04 p.m. REGULAR SESSION: Mayor Vidak- Martinez ADJOURNED Closed Session at approximately 7:40 p.m., and the Councilmembers RESUMED Regular Session at approximately 7:45 p.m. Mayor Vidak- Martinez led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Mackenzie and Spradlin; Vice Mayor Nordin; and Mayor Vidak- Martinez Absent: (0) None Staff present for all or part of the meeting: Acting City Manager Leivo, City Attorney Strauss, Planning and Community Development Director Kaufman, Public Works Manager Stephens, Building Official Braun, Director Public Safety Bullard, and Engineering Technician Pedroncelli. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page( 2) STUDY SESSION: A Study Session was held from 6:00 to approximately 7:00 to discuss Budget Matters. 1. MAYOR'S REPORT ON CLOSED SESSION: Mayor Vidak- Martinez indicated that there was nothing to report on Closed Session, which commenced at approximately 6:30 p.m. to discuss matters listed on the agenda, representing an update. At this time, Mayor Vidak - Martinez called attention to an art:icie in the Press Democrat entitled "Voices from the Homefront." The Mayor acknowledged three families from Rohnert Park with members serving in the Middle East. 2. SCHEDULED APPEARANCE /PRESENTATION: Comcast - Introducing and Commending the promotion of Ms. Shirley Gulbransen, Director of Operations to Vice President of the North Bay, with Report on Upgrade: Ms. Gulbransen shared brief comments on her experience and the rebuild schedule, and she introduced three Comcast staff members. Furthermore, she DISTRIBUTED AND REVIEWED a Comcast packet with a time line of construction and programming and pricing information. Finally, Ms. Gulbransen responded to Council inquiries about satellite dishes and high -speed data connections. 3. PUBLIC COMMENT: Mayor Vidak- Martinez stated that in compliance with State law, The Brown Act, members of the public wishing to make a comment may do so at this time, limited to 3 -5 minutes per appearance, with a 30- minute limit. No members of the public came forward. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page(3) 4. STUDENT REPORTS: a. High School - Youth Leadership of Rohnert Park: Lauren Jackson gave the Student Report, with highlights including the following: (1) Planning underway for the 24 -Hour Relay, May 31 -June 1, 2003; (2) Standardized testing and A.P. exams next month at RCHS; (3) February's Unity Week a success; (4) Spring Sports underway - baseball, softball, swimming, diving, etc.; (5) DISTRIBUTION of The Catamount. Councilmember Mackenzie OFFERED to assist with the rugby team at Rancho Cotate, and Vice Mayor Nordin inquired about the Scholarship Awards Night. b. SSU - Sonoma State University Associated Students, Inc.: No representative present. 5. PLANNING AND ZONING MATTERS: File No. PL2003- 010SR: Terry L. Peck /RHL Design Group - Consideration of Site Plan and Architectural Review for Remodel of a Fast Food Restaurant on Property Located at 6700 Commerce Boulevard (KFC /A &W): Staff Report: Planning Director Kaufman shared the contents of the staff report and responded to Council inquiries /comments. Mayor Vidak- Martinez called for public comment on the application. No members of the public came forward. Council Discussion /Action: Resolution for Adoption: 2003 -48 APPROVING SITE PLAN AND ARCHITECTURAL REVIEW FOR REMODEL OF A FAST FOOD RESTAURANT ON PROPERTY LOCATED AT 6700 COMMERCE BOULEVARD (KFC /A &W) (FILE NO. PL2003 -010SR TERRY L. PECK /RHL DESIGN GROUP) Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Nordin, and UNANIMOUSLY APPROVED, reading was waived and Resolution No. 2003 -48 was ADOPTED. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page( 4-) 6. RESOLUTION FOR ADOPTION: 2003 -49 APPROVING THE OPTION TO PURCHASE AND PURCHASE AGREEMENT FOR 40 ACRES OF CITY -OWNED LAND GENERALLY WEST OF U. S . 101 AND NORTH OF THE ROHNERT PARK EXPRESSWAY City Attorney Strauss reviewed the agreement with Redwood Equities. Acting City Manager Leivo called forward Ken Blackman with Redwood Equities. Ken Blackman, Redwood Equities, was recognized and expressed his excitement with the project. He indicated his readiness to work with staff in tying Expressway with Wilfred Avenue. He noted that his staff is prepared to start on the Master Plan now and that the Schultz Trust will be partners in the development. He also provided a brief update on the wetland and salamander studies. In response to Council inquiries, Mr. Blackman commented on the infrastructure timetable and the Tiger Salamander Site Assessment Report. Acting City Manager Leivo discussed the wastewater holding ponds parcel and related issues, and Mayor Vidak- Martinez called for public comment. Nancy Dobbs, KRCB Channel 22 Television & Radio, was recognized and noted her pleasure in promoting the City for over 19 years on Channel 22. Furthermore, she expressed concern over three aspects of the proposed agreement with Redwood Equities as follows: (1) No mention of legally binding lease with KRCB going to the developer; (2) Awareness of lease with KRCB till 2013 with two renewable options to 2023; and (3) No mention of KRCB's first right of refusal. City Attorney Strauss responded to Ms. Dobbs' concerns. FOR THE RECORD, Councilmember Mackenzie expressed his concern that the issue of right of first refusal between Codding Enterprises and KRCB be resolved. He stated that the City has been a longtime collegial partner of KRCB. He also expressed support for processing this application in this manner, as there would be too many separate agreements with separate parties pertaining to environmental issues if the applications were separated. Furthermore, he noted his interest in future discussions regarding the disposition of the revenue generated by.this sales agreement. *City Council/Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page( 5) Upon MOTION by Councilmember Flores, seconded by Vice Mayor Nordin, and UNANIMOUSLY APPROVED, reading was waived and Resolution No. 2003 -49 was ADOPTED. 7. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Mayors' & Councilmembers' Association, General Membership meeting, March 13, 2003: Mayor Vidak- Martinez reported as follows: (1) Attended with Director Public Safety Bullard; (2) Very social event; (3) Passed along handouts per the ABAG presentation to appropriate City staff. 2. Sonoma County Transportation Authority (SCTA), March 17, 2003, meeting: Councilmember Mackenzie reported as follows: (1) Discussions between Santa Rosa and Cal Trans re Sound Walls /Phase II and related drainage problems; (2) Highway 12 to Steele Lane Widening Project /Phase II on schedule; (3) Need to watch RP to Wilfred Overcrossing project for commencement in 2005; (4) MTC and ABAG negotiations continue for unified agency; (5) Day on the Capitol, April 8, Councilmember Mackenzie to attend to lobby re voting percentages on ballots pertaining to sales taxes /transportation measures. 3. Water Issues Subcommittee, March 18, 2003, meeting: Councilmembers Flores and Mackenzie reported on the following matters: (1) Concern re the reduced flows to the Russian River; (2) EIR work ongoing for Water Supply Future Plan; (3) Local issue of reclaimed water clogging sprinkler heads; (4)Windsor buy -in parameters still being considered; (5) Marin Municipal Water Agency - concern re environmental sensitivity with the water shed; (6) Councilmember Mackenzie to lobby in Sacramento tomorrow re Proposition 50. 4. General Plan Oversight Subcommittee, March 20, 2003, meeting: Councilmember Flores and Spradlin reported on their meeting regarding the Housing Project for City Hall Drive Site, and they requested Council input to report back to Burbank Housing in terms of Council preference for mixed use or all affordable housing. Councilmembers and staff shared their perspectives, and Council CONCURRED TO DIRECT the General Plan Oversight Committee members to request from Burbank Housing a preliminary overview of a limited mixed -use project and feasible enterprises for Council review. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page( 6 ) 5. Mayors' & Councilmembers' Association Working Group, Affordable Workforce Housing Linkage Fee, March 20, 2003, meeting: Councilmember Mackenzie and Mayor Vidak- Martinez shared their perspectives on the draft ordinance and expressed their concerns with the potential negative effect the additional fee could have on business throughout the county. 6. Other, if any: a. Sonoma State University: Mayor Vidak - Martinez reported on her recent discussion with the Associated Students, Inc. (ASI). She noted that the following items were discussed: (1) SSU budget matters; (2) The need to get water conservation information to SSU; (3) Ways to improve the relationship between SSU and the City, i.e. Open House, Welcome Day, Seawolf logo displayed in local businesses, volunteer opportunities; (4) The need for both SSU and the City to better communicate what each has to offer the other. b. Petaluma - Use of Out -of- County Landfill issue: Councilmember Mackenzie shared brief comments on said matter and referred Council to the two letters from North Bay Corporation in the agenda packets. At the suggestion of Councilmember Mackenzie, Council CONCURRED TO DIRECT Mayor Vidak- Martinez to write a letter to Mayor Glass of Petaluma, expressing the City's concern over their RFP for Solid Waste Services and the possible use of out -of- county landfills. c. Volunteer Center: Acting City Manager Leivo DISTRIBUTED a letter from the Volunteer Center of Sonoma County, and he requested Council approval of the funds for the Mayor to attend the Annual Volunteer Recognition Luncheon, April 14, 2003, at the Doubletree Hotel. Acting City Manager Leivo noted that the letter came in after the agenda had been posted, and, furthermore, that a policy will come before Council at their next meeting concerning Council expenses. Council CONCURRED to approved the funds necessary for the Mayor to attend said luncheon. d. New Library matters: Councilmember Flores REQUESTED an update, as reflected in the minutes of the last Council meeting, of the acceptance of the library facility and the tentative timetables. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page( 7) 8. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the Councilmembers. Councilmember Flores PRESENTED City Attorney Strauss with a small garbage can full of oatmeal packets in gratitude for her dedicated service over the last few months. 9. MATTERS FROM /FOR COUNCIL: No items submitted prior to the Regular Session; No items brought up during the Regular Session. 10. ACTING CITY MANAGER'S REPORT: Library Update: Acting City Manager gave a brief update on the following matters: (1)Bid procedure for moving library in progress; (2) Final lease proceeding; (3) Need for a public- closure -of- library notification; (4)Interim library drop location at old library; (5) Exterior painting, mural, and carpet updates; and (7) Grand Opening scheduled for May 17, 2003. Councilmember Flores noted that a script from the television program "The West Wing" will be donated for the Library Foundation's future auction. 1. ICLEI (International Council for Local Environmental Initiatives) U.S. Cities for Climate Protection Campaign, Tenth National Training Workshop for Campaign Jurisdictions, May 28 -31, 2003, Denver, Colorado - Consideration of.Councilmembers' interest to attend: Acting City Manager Leivo shared the contents of the staff report. Council Discussion /Action: Upon MOTION by Councilmember Flores, seconded by Councilmember Mackenzie, a motion to approve the Mayor's attendance at said event was UNANIMOUSLY APPROVED. Councilmember Mackenzie noted the following dates: March 29, 2003, Impact on Water Resources discussion at SSU; May 3, 2003, Workshop at SSU with ICLEI interns re local efforts. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page( 8 ) 2. Weekly Division Reports: Acting City Manager Leivo shared the contents of the staff report. Council suggestions included highlighting only planned/ completed projects in a one -page format and /or overviewing only the more important probe C s in a weekly, bimonthly or quarterly format. Acting City Manager Leivo indicated that he would provide a summary of the major projects/ accomplishments on top of the Weekly Division Reports. 3. Management Structure Adjustments and Clarifications: Acting City Manager Leivo gave a brief overview of the staff report. 4. Transition to Fewer Employees: Acting City Manager Leivo shared the contents of the staff report and responded to Council questions about the Golden Handshake program, bargaining unit agreements, bumping rights, and incentive programs. 5. Other informational items, if any: None. ***************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 11. CONSENT CALENDAR: Mayor Vidak- Martinez asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. The Mayor signified DEFERRAL of one Consent Calendar item as follows: Resolution No. 2003 -60, rescinding Resolution No. 2002 -260 and approving a lease agreement with Sonoma County Library for City -owned library building, per City Attorney Strauss' recommendation. A. APPROVAL OF CONCURRENT MEETING MINUTES FOR: REGULAR CONCURRENT CITY MEETINGS - FEBRUARY 25, 2003 REGULAR CONCURRENT CITY MEETINGS - MARCH 11, 2003 B. APPROVAL OF BILLS /DEMANDS FOR PAYMENT CONCURRENTLY FOR: CITY OF ROHNERT PARK /CITY COUNCIL IN THE AMOUNT OF $1,891,547.00 COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $13,777.54 C. RESOLUTIONS FOR ADOPTION: 2003 -50 PROCLAIMING APRIL 27 - MAY 3, 2003, AS "NATIONAL VOLUNTEER RECOGNITION WEEK" *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page( 9) 2003 -51 RECOGNIZING THE IMPORTANCE OF THE HEAD START PROGRAM AND SOLICITING FOR CONTINUATION OF STATE AND FEDERAL FUNDING AND DISCOURAGING ANY PROPOSAL TO MOVE HEAD START FROM THE DEPARTMENT OF HEALTH AND HUMAN SERVICES TO THE DEPARTMENT OF EDUCATION 2003 -52 APPROVING AFFIRMATION OF THE ROHNERT PARK CITY COUNCIL ON COMMITMENT TO UPHOLD THE UNITED STATES CONSTITUTION 2003 -53 ESTABLISHING A 401(a) MONEY PURCHASE PLAN FOR CLASSIFICATION CITY MANAGER 2003 -54 AUTHORIZING THE CLASS TITLE, RANGE, SALARY, CLASS SPECIFICATION AND POSITION OF PERFORMING ARTS SPECIALIST 2003 -55 VACATING PUBLIC UTILITY EASEMENT, APN 143 - 391 -050, LANDS OF CODDING ENTERPRISES, 579 ROHNERT PARK EXPRESSWAY 2003 -56 APPROVING, AUTHORIZING AND ACCEPTING PARCEL MAP NO. 172 FOR OAK VIEW SENIOR LIVING AND WELLNESS CAMPUS, 1385 MEDICAL CENTER DRIVE, APN 159- 460 -024 (KISCO RETIREMENT COMMUNITIES) 2003 -57 ACCEPTING COMPLETION AND AUTHORIZING CITY ENGINEER TO FILE NOTICE OF COMPLETION, CAMINO COLEGIO RECONSTRUCTION, PROJECT NO. 2000 -03 2003 -58 ACCEPTING COMPLETION AND AUTHORIZING CITY ENGINEER TO FILE NOTICE OF COMPLETION, VARIOUS OVERLAYS 2000, PROJECT NO. 2000 -07 2003 -59 ACCEPTING COMPLETION AND AUTHORIZING CITY ENGINEER TO FILE NOTICE OF COMPLETION, SIDEWALK HANDICAP RAMPS, PHASE II, PROJECT NO. 2001 -01 Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Spradlin, with the exception of Resolution No. 2003 -60, the Consent Calendar, as otherwise outlined on on the meeting's agenda, was UNANIMOUSLY APPROVED. 12. PUBLIC COMMENT: Mayor Vidak- Martinez called forward any members of the public wishing to speak. No one responded. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 25, 2003 Page(10) ADJOURNMENT: There being no further business, Mayor Vidak- Martinez ADJOURNED the meeting at approximately 10:20 p.m. Katy Leonard Certified Shorthand Reporter CSR No. 11599 icki Vidak- Martinez Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority