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2001/07/24 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY J.OHNERT PARK DISTRICT CONCURRENT MEETINGS WORK SESSION: 2001 -02 BUDGET WORK SESSION MINUTES July 24, 2001 Tuesday The concurrent meetings of the City of Rohnert Park for the City Council, Community Development Commission, Rohnert Park Financing Authority, and the Rohnert Park District met this date for a work session open to the public to discuss the 2001 -02 Budget. The work session commenced at approximately 5:00 p.m. in the City Offices, Conference Room, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. CALL TO ORDER: Mayor Mackenzie called the work session to order at approximately 5:03 p.m. ROLL CALL: Present: (5) Councilmembers Reilly, Spiro, and Vidak- Martinez; Vice Mayor Flores; Mayor Mackenzie Absent: (0) None. Staff present for all or part of the meeting: City Manager Netter, Assistant City Manager Donley, City Engineer Gaffney, Recreation Director Barry, Finance Services Manager Lauchner, Personnel Manager Robbins, Director of Public Safety Miller, Fire Commander Cassel, Building Official Braun, and Housing Specialist Keller. City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(2 ) ACKNOWLEDGING THE CITY MANAGER /CLERK'S REPORT ON THE POSTING OF THE MEETING'S AGENDA: The Council acknowledged the City Manager /Clerk's report on the posting of the meeting's agenda. UNSCHEDULED PUBLIC APPEARANCES: Mayor Mackenzie stated that in compliance with State law, the Brown Act, citizens wishing to make a comment may do so at this time, limited to 3 -5 minutes per appearance with a 30- minute limit. No citizens came forward to speak at this time. ITEMS FOR DISCUSSION AND /OR ACTION: I. PROPOSED 2001 -2002 GENERAL FUND BUDGET: City Manager Netter reviewed the contents of the "Proposed Budget 2001 - 2002" booklet as provided to the Council, and he responded to Council inquiries. Councilmember Reilly REQUESTED a report on how many people are receiving Social Services /Community Promotions and an evaluation of better ways to fund them. Mayor Mackenzie SUGGESTED asking the various entities pertaining to Social Service Programs to come and talk to the Council about their services. II. REVIEW OTHER FUNDS IN BUDGET: City Manager Netter reviewed Water Operation and Sewer Operation as outlined in the "Proposed Budget 2001- 2002" booklet, and he DISTRIBUTED AND REVIEWED Water Fund and Sewer Fund Revenue Requirements Charts. Councilmember Vidak- Martinez REQUESTED a review of the consequences and rationale with the analysis for water meters. Vice Mayor Flores SUGGESTED amortizing as much as possible the water rate increases. City Manager Netter continued to review the Proposed Budget, and he discussed the Capital Improvement Projects and the CIP Committee's Prioritization Recommendations as provided in the work session packets. *City Council /Community Development Commission/ Rohnert Park Financing Authority / Rohnert Park District City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(3 ) Councilmember Vidak- Martinez REQUESTED a report on the rationale and reasons for the CIP Committee's Prioritization Recommendations, and Mayor Mackenzie INDICATED that he would schedule a Special Session to discuss said matters. Assistant City Manager Donley discussed the Economic Development Plan Schedule and Timeline. Mayor Mackenzie REQUESTED (1) that the Economic Development Plan be mentioned during the Budget portion of Regular Session this evening; and (2) that the Council consider creating an Economic Development Plan Subcommittee. Council CONCURRED to create an Economic Development Subcommittee at the appropriate time. III. COUNCIL GOALS /GOAL SETTING - CONTINUATION OF STRATEGIC PLANNING PROGRAM - DATES: City Manager Netter indicated that this matter would come back in the context of the Monthly Budget Review meeting at the second Council meeting in August. IV. CAPITAL IMPROVEMENT PROGRAM (CIP): Previously discussed as indicated above. V. COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET 2001 -2002: Mayor Mackenzie indicated that this item would be discussed at the August 14, 2001, City Council meeting. VI. PUBLIC COMMENTS: A representative from Petaluma People Services indicated that she was in attendance to gather feedback on PPS's proposal. Mayor Mackenzie asked the representative to come and speak at the August 14, 2001, City Council meeting when the Community Development Commission's Proposed Budget 2001 -2002 will be discussed. VII. COUNCIL DISCUSSION /ACTION: No action was taken at this time. *City Council /Community Development Commission/ Rohnert Park Financing Authority / Rohnert Park District City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(4 ) ADJOURNMENT: There being no further business, Mayor Mackenzie ADJOURNED the work session at approximately 6:02 p.xn. Katy Leonard, Certified Shorthand Reporter CSR No, 11599 *City Council /Community Development Commission/ Rohnert Park Financing Authority /Rohnert Park District CITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION July 24, 2001 Tuesday The concurrent meetings of the City of Rohnert Park for the City Council and the Community Development Commission met this date in regular session for a regular meeting to commence at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. CALL TO ORDER: Mayor Mackenzie called the regular session to order at 7:12 p.m. and led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Reilly, Spiro, and Vidak- Martinez; Vice Mayor Flores; and Mayor Mackenzie Absent: (0) None Staff present for all or part of the meeting: City Manager Netter, City Attorney Strauss, Assistant City Manager Donley, Associate Planner Bendorff, Recreation Director Barry, Fire Commander Cassel, and Director Public. Safety Miller. WORK SESSION: A 2001 -2002 Budget Work Session was held at 5:00 p.m. in the Conference Room to discuss the General Fund and Other Funds, CIP Program, and CDC Proposed Budget 2001 -2002. 1. MAYOR'S REPORT ON CLOSED SESSION: Mayor Mackenzie reported on the closed session which commenced at approximately 6:05 p.m. to discuss matters listed on the agenda attachment, representing an update. LITIGATION MATTERS: 1. Sonoma County Housing Advocacy Group v. City of Rohnert Park: Nothing to report. City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(2 ) 2. Las Casitas de Sonoma vs. City of Rohnert Park: Negotiations continue with discussions being held. 3. South County Resources Preservation Committee vs_,_ City of Rohnert Park: Nothing to report. 4. Howard Jarvis Taxpayers Association vs. City of La Habra: Nothing to report. REAL ESTATE NEGOTIATIONS: 1. Lands Around Stadium: Nothing to report. Annual Performance Evaluations- Nothing to report 1) City Manager 2) City Attorney 2. APPROVAL OF CONCURRENT MEETING MINUTES: 2001 -2002 BUDGET WORK SESSION - JULY 10, 2001 REGULAR CONCURRENT CITY MEETINGS - JULY 10, 2001 Upon MOTION by Councilmember Spiro, seconded by Vice Mayor Flores, the 2001 -2002 Budget Work Session Minutes of July 10, 2001, and the Regular Concurrent City Meetings Minutes of July 10, 2001, were APPROVED AS SUBMITTED 4 -0 -1, with Councilmember Vidak- Martinez abstaining. 3. COUNCIL COMMUNICATIONS, IF ANY (INFORMATIONAL ONLY): Mayor Mackenzie asked the Councilmembers if there were any informational communications to add to the agenda. *INFORMATIONAL NOTE: Mayor Mackenzie noted that CourseCo, Inc., will be putting out a newsletter as construction on the golf courses progresses. 4. YOUTH REPRESENTATIVES TO THE CITY COUNCIL FROM HIGH SCHOOL 2000 -2001 YOUTH OF THE YEAR PROGRAM SELECTIONS: 1. Senior Nicole Medeiros and Junior Morlene Nand were recognized. The youth representatives shared the contents of the Youth Report DISTRIBUTED to the Council. Highlights included the following: (1) Discussion of organizing a citywide Youth Forum for April 2002 to discuss various subjects of interest to Rohnert Park youth. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(3 ) (2) Discussion of who to contact and who to work with in developing the proposed citywide Youth Forum. Council CONCURRED (1) with the general idea of organizing a Youth Forum, with directions to go back and review reports that came out of the last Youth Summit; and (2) to APPOINT Councilmember Spiro as the contact person on the City Council. 2. Other Youth Comments, if any: At this time, Mayor Mackenzie recognized members and leaders from Boy Scout Troop 23. Assistant Scout Master Ray Davis and Boy Scout Vincent Mathiesen shared comments as follows: 1. Ray Davis, 798 Lombard Way, was recognized and noted interest of several Boy Scouts for a skateboard park that could be shared by inline skaters. He indicated that several years ago members from Troop 23 conducted a mock council meeting in the present chambers to discuss their support for an inline skate hockey park, which was eventually built in M Section. 2. Vincent Mathiesen, 424 Ely Boulevard, was recognized and expressed his support for a skate park in Rohnert Park, as well as his concern over bicyclists who might try to use the skate park facility for bikeriding. 5. SCHEDULED APPEARANCE /PRESENTATION: *Craig Gregory C.G. Builders - Magnolia Pool Project regarding time and material work payments concerns: Mayor Mackenzie ANNOUNCED that Mr. Gregory was not able to attend the meeting this evening, therefore his Scheduled Presentation will be RESCHEDULED. 6. UNSCHEDULED PUBLIC APPEARANCES: Mayor Mackenzie stated that in compliance with State law, The Brown Act, citizens wishing to make a comment may do so at this time, limited to 3 -5 minutes per appearance with a 30- minute limit. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(4 ) 1. Leeshai Lemish 1424 Mathies Place, was recognized and discussed the peaceful spiritual practice of Falun Gong and the brutal suppression of its followers in China. He REQUESTED that the Council consider a resolution or proclamation on the agenda recognizing the benefits of Falun Gong, and he DISTRIBUTED a resolution from from Assemblymember Patricia Wiggins, 7th District, California State Legislature. Furthermore, he expressed an interest in holding a public workshop in the framework of a Falun Gong week. Council CONCURRED to AGENDIZE the Falun Gong matter on the next agenda. *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 7. CONSENT CALENDAR: Mayor Mackenzie asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. The Mayor signified removal of one Consent Calendar item for further discussion as follows: Resolution No. 2001 -157 per Councilmember Vidak- Martinez' recommendation. ACKNOWLEDGING THE CITY MANAGER /CLERK'S REPORT ON THE POSTING OF THE MEETING'S AGENDA APPROVAL OF BILLS /DEMANDS FOR PAYMENT CONCURRENTLY FOR: *CITY OF ROHNERT PARK /CITY COUNCIL IN THE AMOUNT OF $1,222,332.31 *COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $53,341.21 Resolutions for Adoption: 2001 -151 PROCLAIMING AUGUST 15 -18, 2001, "CALIFORNIA JUNIOR MISS WEEK" 2001 -152 APPROVING AGREEMENT WITH EXTRATEAM FOR TECHNICAL DATA CONSULTING SERVICES 2001 -153 ADOPTING RULES AND REGULATIONS REGULATING THE SALE OF WATER IN THE CITY OF ROHNERT PARK 2001 -154 CALLING FOR SEALED PROPOSALS FOR REFINISHING FLOORS AT SPORTS CENTER 2001 -155 CALLING FOR SEALED PROPOSALS FOR JANITORIAL MAINTENANCE CONTRACT FOR CITY FACILITIES *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(5 ) 2001 -156 APPROVING A PROCESS FOR ENVIRONMENTAL CONSULTANT SELECTION Upon MOTION by Vice Mayor Flores, seconded by Councilmember Spiro, with the exception of Resolution No. 2001 -157, the Consent Calendar as otherwise outlined on the meeting's agenda was UNANIMOUSLY APPROVED. Item for Consideration: 2001 -157 APPROVING AMENDED EXHIBIT 113" TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND JOSEPH D. NETTER, ROHNERT PARK CITY MANAGER Councilmember Vidak- Martinez expressed concerns about approving this type of agreement without an evaluation of the position. Council discussion concluded, and upon MOTION by Councilmember Spiro, seconded by Vice Mayor Flores, Resolution 2001 -157 was UNANIMOUSLY APPROVED. 8. 2001 -02 CITY BUDGET: 1. Results of July 24 Budget Work Session: City Manager Netter gave a brief overview of the results of the Budget Work Sessions for the 2001 -02 budget cycle. 2. PUBLIC HEARING: Mayor Mackenzie OPENED the Public Hearing at 7:48 p.m. There being no one desiring to speak, the Mayor CLOSED the Public Hearing at 7:48 p.m. Mayor Mackenzie noted that this is the second year in row in which there has been no public comment on the budget. 3. Resolution for Adoption: 2001 -158 ADOPTING AND APPROVING A BUDGET FOR FISCAL YEAR 2001 -2002 *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(6 ) Councilmember Vidak- Martinez expressed concern over a number of erroneous figures in the Proposed Budget Revenues, including the following items: Property tax increases; Sales and Use tax increases; T.O.T. tax increases; a number of different General Fund revenue sources, particularly recreation and the use of pools and increases in recreation center rentals; Investment earning increases; the assumption that the City will continue to receive funding from the State; and Miscellaneous donations and income. She also commented on the City's failure to fulfill its obligations to fund retired employees' medical costs, on squandered economic opportunities such as development of the Wilfred - Dowdell area, on staff observance of Council decisions concerning the General Fund, and the selling off of City assets to fund operations. She thanked staff for the work on the budget, and she indicated that she would not be able to support it due to erroneous figures, including monies for which there is no guarantee, and the neglect of the City's fiscal obligations. Finally, she reiterated her support for an economic development plan for the City. Councilmembers shared their perspectives on the budget, and upon MOTION by Vice Mayor Flores, seconded by Councilmember Spiro, Resolution 2001 -158 was APPROVED 4 -1 BY ROLL CALL VOTE, with Councilmember Vidak- Martinez dissenting. 4. City Financial Policies - Consideration of various financial policies for the City's reserves: a. Staff Report: City Manager Netter gave a brief overview of the City's Financial Policies. b. Resolution for Adoption: 2001 -159 ADOPTING FINANCIAL POLICIES FOR CITY RESERVES Upon MOTION by Councilmember Spiro, seconded by Vice Mayor Flores, a motion was made to approve Resolution 2001 -159 with the following conditions: (1) Change of language for General Fund Reserve from "equal to 10 to "a minimum of 10%11; and (2) Inclusion of matters of timing and notification in.the development of the parameters, terms, and conditions for the implementation of each Reserve account. Said motion, Resolution 2001 -159 with the above - listed conditions, was UNANIMOUSLY APPROVED. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 . Page(7 ) Councilmember Reilly REQUESTED TO AGENDIZE, under "Matters for /from Council" for the next agenda, (1) the development of a long -term policy or procedure for staffing and (2) a policy on salary comparisons. Council CONCURRED with Councilmember Reilly's request. 9. COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET 2001 -02: 1. Presentation and Distribution: City Manager Netter noted that the CDC Proposed Budget was DISTRIBUTED at the Budget Work Session this evening. 2. Set Public Hearing for August 14, 2001: Council CONCURRED to set the Public Hearing for August 14, 2001, at the Council meeting. 10. PLANNING AND ZONING MATTERS: 1. File No. 2001 -015 - Second Reading of Ordinance Adding Chapter 1.66, Growth Management Program, to the Rohnert Park Municipal Code: a. Council Committee /Staff Report: Councilmember Vidak- Martinez gave an overview of the Subcommittee meeting, and she shared comments on Growth Management revisions regarding open space /parks, assisted living /senior congregate care housing, incentives for low - and very -low income housing, development agreements, and the trigger cap. Councilmember Vidak- Martinez added her suggestion that, in Section 17.66.040 for Phasing, Section A -3, the three -year filing period for the Final Map be changed to a one -year filing period per the industry norm. City Manager Netter noted that Councilmember Vidak- Martinez covered the contents of the staff report in her subcommittee report. City Attorney Strauss provided clarification in response to Council questions. b. Public Comments: At this time, Mayor Mackenzie called forward any citizens wishing to comment on this matter. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(8 ) 1. Van Logan, 2560 West Dry Creek Road, Healdsburg, was recognized and noted that he represents a number of property owners in the Northeast Specific Plan Area. He expressed his support for the three -year filing period for the Final Map, and he discussed the Tentative Map stage of a project's phasing and development, noting that environmental requirements and economic circumstances often cause lengthy delays in filing. 2. Kevin Pohlson, recognized and the University the three -year CLARIFICATION interpretation 5960 Inglewood Avenue, Pleasanton, was noted that he represent the interests of District. He expressed his support for filing period, and he REQUESTED Df the City Attorney as to the City's of "filing." c. Council Discussion /Action: Council discussion ensued, and City Attorney Strauss provided legal clarification. Ordinance for Adoption: No. 667 ADDING CHAPTER 17.66, GROWTH MANAGEMENT PROGRAM, TO THE ROHNERT PARK MUNICIPAL CODE Upon MOTION by Councilmember Vidak- Martinez, seconded by Vice Mayor Flores, Ordinance 667 was UNANIMOUSLY APPROVED with the following conditions: (1) Section 17.66.040, Subsection A -3, language change to be prepared by City Attorney Strauss to reflect that the timeframe will be three years from the Tentative Map to the filing of the Final Map; (2) Acceptance of Councilmember Spiro's FRIENDLY AMENDMENT to include a definition of "filing." RECESS: Mayor Mackenzie declared a recess at approximately 8:53 p.m. RECONVENE: Mayor Mackenzie reconvened the Council at approximately 9:00 p.m. with all of the Councilmembers present. 14. SKATEBOARD MATTERS: [Out of order] 1. Skateboard Park Location Proposal - Consideration of recommendation by Parks and Recreation Commission: *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page (9 ) a. Staff Report: City Manager Netter indicated that his recommendation is to determine a more appropriate site rather than the Snyder Lane location, and he noted that his recommendation is contrary to that of the Parks and Recreation Commission. Recreation Director Barry and Chair of the Parks and Recreation Commission David Cohen shared the contents of the staff report provided to Council in the agenda packets. Said staff report included a slide show presentation of the potential sites, as well as an overview of the pros and cons of each site. Staff responded to Council inquiries. b. Council Discussion /Action: Vice Mayor Flores INDICATED that within thirty days, he will bring the parameters of a $200,000 donation in matching funds for a large skate park from a prominent citizen of Rohnert Park before the Council. At this time, Mayor Mackenzie called forward the following citizens who submitted speaker cards and shared verbal and /or written comments expressing support or opposition to the skateboard park location proposal: SUPPORT 1. David Morato, 540 Alta Avenue SUPPORT 2. Ray Davis, 798 Lombard Way SUPPORT 3. Vincent Mathiesen, 424 Ely Boulevard, Petaluma SUPPORT 4. Cameron Budd, 8012 Mammoth Drive SUPPORT 5. Terriann McGowan, 1040 San Francisco Way SUPPORT 6. Cindy Peterson, 4431 Hickory Way Highlights from the public speakers' comments included the following: *Strong support for the Snyder Lane site due to the following: Staff supervision from the Recreation Center; good central location. *Youngsters should share input during the design process. *Some funding can come from concerts at the stadium. *Disagreement as to whether to allow bikes and /or scooters in the skatepark facility. *Skateboard jumps higher than three feet are important so that all levels of skateboarders can learn and progress. *Need a ten -year commitment at The Vision Center location in order to be eligible for a grant from the Parks and Recreation Commission. *Thank you for conveying concerns of the parents and the skateboarders to the Department of Public Safety. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page (10) Council discussion ensued, and City Attorney Strauss REQUESTED the opportunity to speak the next time the skatepark location is considered to explain the impact of choosing the Vision site on the ability of the City to adopt an adequate Housing Element. Council discussion concluded, and upon MOTION by Councilmember Spiro, seconded by Vice Mayor Flores, a motion was made (1) to consider The Vision Teen Center site, the Snyder Vane site, and any other sites that staff deems possible in the parks as a skateboard park site; (2) to hold a public hearing on the skatepark location no later than the first Council meeting in September; and (3) to encourage the interested parties to promptly start fundraising activities. Said motion was UNANIMOUSLY APPROVED. EXTEND COUNCIL MEETING: Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Reilly, a motion to extend the meeting past 10:00 p.m. to finish necessary agenda items was UNANIMOUSLY APPROVED at approximately 10 :00 p.m. 2. Skateboard Ordinance Review of current provisions: a. Staff Report: Director of Public Safety Miller shared the contents of the staff report provided to the Council in the agenda packets, as well as additional information about skateboard ordinances in other local cities. Director Miller then responded to Council questions and remarks. At this time, Mayor Mackenzie called forward those citizens desiring to speak on this item. 1. Gail West P.O. Box 847, was recognized and indicated her support for a skateboard park. She noted that University Square is a shopping center and that it would be in the best interest of the youngsters who enjoy skateboarding to obey the rules of the shopping center in order to uphold a good reputation within the community. She expressed concern over recent harassment against the owner of The Voices of Books in the center, and she urged parents to talk to their youngsters about the harassment. She noted that the concern of the owner is the safety of the children and shoppers, and she discussed possible legal ramifications to the City for nonenforcement of the code. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(11) 2. Terriann McGowan, 1040 San Francisco Way, was recognized and SUGGESTED that the Department of Public Safety conduct a public forum /meeting for the young skateboarders to train them on the skateboard ordinance. At this time, Ms. Gail West donated $20 towards the skate park matching funds. Said donation was submitted to City Manager Netter from Vice Mayor Flores as part of the skatepark fund. Mayor Mackenzie DIRECTED STAFF to organize a public outreach meeting for the skateboarding ordinance. Council CONCURRED to leave the skateboarding ordinance as it currently stands and to continue to enforce said ordinance. 10. PLANNING AND ZONING MATTERS: [Continued.] 2. File No. 2001- 35GP /RZ /SR /UP - Consideration of an application from Costco Wholesale Corporation for a General Plan Amendment, Rezoning, Site Plan and Architectural Review, and Use Permit for a 148,654 square foot wholesale retail warehouse with a tire center and an accessory gasoline service station on the northerly side of the future Martin Avenue Extension, west of Redwood Drive, for portions of A.P. No. 143- 040 -093, 095, and -098, including certifying a Negative Declaration: a. Staff Report: Associate Planner Bendorff shared the contents of the staff report provided to Council in the agenda packets, and he responded to Council questions. b. PUBLIC HEARING: Mayor Mackenzie OPENED the Public Hearing at 10:34 p.m. 1. Bruce Robinson 5850 Labath Avenue, was recognized and noted that he is the radio station manager for KRCB fm. He expressed several concerns as they relate to the certification of the Negative Declaration. He spoke about the format and programming of the public radio service at KRCB fm, and the incompatibility of the station's broadcast operations with the noise that will be generated in the upcoming months, pending approval, from the pre- construction /construction heavy, earth - moving equipment. He noted KRCB's support for the Costco project, as well as the station's desire not *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(12) to have its operations compromised. He outlined his correspondence, which started in September of 2000, with the City over the station's noise concerns, and he discussed his meetings with City staff at which time it was determined that the services of a consulting acoustical engineer would be necessary to figure the impact from the noise and specific measures that could minimize said noise. He noted that detailed correspondence from KRCB to the City concerning the noise impacts on the station, as well as KRCB's efforts to work with the City to resolve this matter, have not been well documented. He REQUESTED three action of the Council: (1) Direct staff to proceed with efforts to identify and implement measures to mitigate the noise impacts from the Costco project; (2) Include KRCB's correspondence with the City regarding this matter in the record; and (3) Amendment to the staff report of June 2, 2001, where the station was identified as "the properties to the west of the site" to include the existence of KRCB. All correspondence from KRCB was given to the City Manager, and said correspondence is ATTACHED TO THE ORIGINAL SET OF MINUTES. 2. Larry Stratton, 5850 Labath Avenue, was recognized and noted that he is the Chief Engineer at KRCB Television and KRCB fm, in attendance for President and CEO of KRCB, Nancy Dobbs, who could not be present this evening. He expressed support for Mr. Robinson's comments, , and he REQUESTED the Vouncil' s further recognition of the potential negative impact of the station's ability to generate revenues from the noise generated during the Costco construction project. He discussed the importance of pledge- and auction -style fundraisers as major portions of the station's annual budget. He also discussed intangible impacts to the station from the construction noise, specifically the station's ability to secure underwriters. 3. David Rogers 99 Lake Drive, Issaquah, Washington, was recognized and noted that he is the Development Manager for Costco Wholesale. He thanked City staff for their cooperation and expediency in working on the Costco project, and he commended both staff and Costco for their commendable team effort. 4. David Babcock 3581 Mount Diablo Boulevard, #235_, was recognized and indicated that he is the Costco project architect. He discussed the site plan for the project, and he responded to Council inquiries. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(13) Vice Mayor Flores inquired about the types of buffering devices considered to mitigate the project noise, and Associate Planner Bendorff briefly discussed buffering fences and work to be done on the wall outside of the Channel 22 building. Vice Mayor Flores expressed his perspective that reasonable accommodations be made to mitigate the noise at KRCB in light of the fact that the integrity of the building does not lend itself to soundproofing. To Mayor Mackenzie's inquiry about accommodations in terms of buffering and hours of operation, Mr. Rogers from Costco noted that Costco would do everything within reason to mitigate the noise impact during the short construction period of four months. City Attorney Strauss reminded Council to be very clear when considering the Costco resolutions as to the nature and costs of any noise mitigation measures. City Manager Netter noted that the Costco project was not even seriously considered until two - and -a -half to four months ago. He stated that KRCB and the City met today on the sound issue, and he indicated that the City is in agreement that the services of an acoustical engineer would be necessary to develop options to mitigate the temporary noise situation. City Attorney Strauss noted that the construction noise was noted as an environmental impact of the Costco project in the Initial Study. Councilmember Spiro inquired as to what measures KRCB takes to mitigate the noise regularly generated from the nearby stadium, and she SUGGESTED taking the same measures for the construction noise. Associate Planner Bendorff clarified that the Initial Study is just for the Costco project, and that a separate study was done last year and adopted for the relocation of the ponds at which time the noise impacts related to that project were addressed and dealt with in the Negative Declaration for that project. Councilmember Vidak- Martinez expressed her recognition that KRCB would be impacted by the noise, and that mitigation is desired as much as possible. There being no one else desiring to speak on this matter, Mayor Mackenzie CLOSED the Public Hearing at 10:59 p.m. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(14) c. Council Discussion /Action: Resolution for Adoption: 200.1 -160 CERTIFYING A MITIGATED NEGATIVE DECLARATION FOR A GENERAL PLAN AMENDMENT, REZONING, SITE PLAN AND ARCHITECTURAL REVIEW, AND USE PERMIT FOR A 14.45 ACRE SITE LOCATED ON THE NORTHERLY SIDE OF THE FUTURE MARTIN AVENUE EXTENSION, WEST OF REDWOOD DRIVE, MORE PRECISELY KNOWN AS PORTIONS OF ASSESSOR'S PARCEL NUMBERS 143 -040 -093, -095, AND -098 (IN COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT) (COSTCO WHOLESALE CORPORATION) Upon MOTION by Councilmember Reilly, seconded by Councilmember Spiro, Resolution 2001 -160 was UNANIMOUSLY APPROVED with DIRECTIONS FOR STAFF to work with Costco to alleviate the acoustical impact on KRCB Television and Radio Station on a reasonable basis. Resolution for Adoption: 2001 -161 APPROVING AN AMENDMENT OF THE GENERAL PLAN LAND USE MAP FOR A 14.45 ACRE SITE LOCATED ON THE NORTHERLY SIDE OF THE FUTURE MARTIN AVENUE EXTENSION, WEST OF REDWOOD DRIVE, MORE PRECISELY KNOWN AS PORTIONS OF ASSESSOR'S PARCEL NUMBERS 143 - 040 -093, -095, AND -098 (COSTCO WHOLESALE CORPORATION) Upon MOTION by Councilmember Spiro, seconded by Councilmember Vidak- Martinez, Resolution 2001 -161 was UNANIMOUSLY APPROVED with DIRECTIONS FOR STAFF to work with Costco to.alleviate the acoustical impact on KRCB Television and Radio Station on a reasonable basis. Ordinance for Introduction: No. 668 REZONING THREE (3) PARCELS TOTALING 14.45 ACRES LOCATED ON THE NORTHERLY SIDE OF THE FUTURE MARTIN AVENUE EXTENSION AND WEST OF REDWOOD DRIVE AND MORE PRECISELY KNOWN AS PORTIONS OF ASSESSOR'S PARCEL NUMBERS 143 - 040 -093, -095, AND -098 FROM LIMITED INDUSTRIAL DISTRICT (M- L:P -D) AND AGRICULTURE (A) TO REGIONAL COMMERCIAL: PLANNED DEVELOPMENT COMBINING DISTRICT (C- R:P -D) *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(15) Upon MOTION by Vice Mayor Flores, seconded by Councilmember Spiro, reading was waived and Ordinance 668 was UNANIMOUSLY INTRODUCED. Resolution for Adoption: 2001 -162 APPROVING ARCHITECTURAL AND SITE PLAN REVIEW FOR A WHOLESALE RETAIL WAREHOUSE PROJECT WITH A TIRE CENTER, AND A USE PERMIT TO ALLOW A SERVICE STATION ON A 14.45 ACRE SITE LOCATED ON THE NORTHERLY SIDE OF THE FUTURE MARTIN AVENUE EXTENSION, WEST OF REDWOOD DRIVE, MORE PRECISELY KNOWN AS PORTIONS OF ASSESSOR'S PARCEL NUMBERS 143- 040 -093, -095, AND -098 (COSTCO WHOLESALE CORPORATION) Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Spiro, Resolution 2001 -162 was UNANIMOUSLY APPROVED with DIRECTIONS FOR STAFF to work with Costco to alleviate the acoustical impact on KRCB Television and Radio Station on a reasonable basis. 11. GENERAL PLAN IMPLEMENTATION PROGRAM - MATTERS RELATED TO THE GENERAL PLAN PROCESS: 1. Status Report on General Plan Implementation: No Council questions at this time. 2. Communitv Field Site - Results of staff meeting with representatives of Open Space District and property owners of approximately 80 -acre site with the City's urban service boundary and zoned.bv the Countv as Diverse Agriculture - 20 -acre minimum: Council CONCURRED TO DIRECT STAFF (1) to have the Parks and Recreation Commission commence work on a Master Plan for the Community Fields Site, and (2) to begin to consider matters of funding, allowable uses, and partnerships in relation to the Community Fields Site. Councilmember Vidak- Martinez SUGGESTED looking first for options that would not cost the taxpayers and then using taxpayer funds to pick up lands the City would not otherwise get. 3. Specific Plan Process - Letters of intent from developers to file a Specific Plan application: No Council questions at this time. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(16) 4. Draft Housing Element - Letter response from California Department of Housing and Community Development on Review of the City of Rohnert Park's Draft Housing Element: No Council questions at this time. 5. Other, if any: No other matters were raised at this time. Mayor Mackenzie DIRECTED THE CITY MANAGER to thank staff for the reports regarding General Plan Process matters. 12. OTHER RESOLUTION FOR CONSIDERATION: 2001 -163 SUPPORTING THE DEVELOPMENT AND ADOPTION OF THE BAY AREA ALLIANCE DRAFT "COMPACT" FOR A SUSTAINABLE BAY AREA (E- VISION) Mayor Mackenzie NOTED that Mary Griffin, member of the Government Liaison Team for the Bay Area Council and the Bay Area Alliance for Sustainable Development, could not be present this evening to present the draft "compact." Councilmember Spiro expressed concerns about the feasibility of the draft "compact." Upon MOTION by Councilmember Reilly, seconded by Mayor Mackenzie, Resolution 2001 -163 was APPROVED 4 -1 with Councilmember Spiro dissenting. Mayor Mackenzie DIRECTED THE CITY MANAGER to call Ms. Griffin and inform her of the Council's vote on Resolution 2001 -163. 13. STUDENT HOUSING CO- SIGNING REQUIREMENT: *City Attorney Legal Analysis: City Attorney Strauss gave a brief overview of her legal analysis. Assistant City Manager Donley DISTRIBUTED AND REVIEWED the contents of his Staff Report on the status of the student housing co- signing requirement issue. Staff responded to Council inquiries. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page (17) Council discussion concluded, and upon MOTION by Vice Mayor Flores, seconded by Mayor Mackenzie, a motion was made (1) To direct the Assistant City Manager to work with Sonoma State University staff and apartment building owners to make student housing more accessible; (2) To direct the Assistant City Manger to return to the first Council meeting in September with a report on the status of the cooperative efforts on this matter, and at said meeting to consider a draft ordinance, depending on the success of the efforts to date; and (3) To direct the City Attorney to report on whether a co- signing requirement would help students find housing. Said motion was UNANIMOUSLY APPROVED. 15. SOLICITATION OF DONATIONS BY PUBLIC SAFETY PERSONNEL: 1. Staff Report and Recommendation: Director Public Safety Miller shared the contents of the staff report provided to Council in the agenda packets, and he responded to Council questions and remarks. 2. Council Discussion /Action: Council discussion ensued, and Council CONCURRED TO DIRECT THE CITY MANAGER to come back to the Council with a report on the direction and mechanics of a possible tax - exempt, charitable organization foundation to benefit the Department of Public Safety. 16. FIRE INSPECTION SERVICES - CONSIDERATION OF OPTIONS TO SECURE SERVICES: *Council Discussion /Direction: Fire Commander Cassel shared the contents of the staff report provided to the Council in the agenda packets, and he responded to Council comments. Mayor Mackenzie thanked staff for the report. 17. WATER MASTER AGREEMENT - CONSIDERATION OF DESIGNATING A NEGOTIATOR FOR THE SONOMA COUNTY WATER AGENCY (SCWA) WATER MASTER AGREEMENT AS REQUESTED BY THE WATER ADVISORY COMMITTEE: *Council Discussion /Action: Council to the Staff Report packets. Mayor Mackenzie directed the provided in the agenda *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(18) Council CONCURRED on three matters: (1) To commit to participate in the new Sonoma County Water Agency Master Agreement process; (2) To designate City Manger Netter, or other staff if necessary, as the lead negotiator for Rohnert Park in the Master Agreement for Water Supply negotiations; and (3) To assume the City's proportionate share of the additional costs for professional facilitation related to the new Master Agreement in the amount of $2,392. 18. TRAFFIC - CALMING WORKSHOP OF JULY 14, 2001: 1. Mayor /Vice Mayor Rem: Continued. 2. Staff Report: Continued. 3. Council Discussion /Direction: Continued. Council CONCURRED with Mayor Mackenzie to CONTINUE THIS ITEM to the next Council meeting. 19. COUNCIL COMMITTEE AND /OR OTHER REPORTS, IF ANY: Councilmembers indicated that they had no Council committee and /or other reports to share at this time due to the lateness of the hour. 20. TRANSPORTATION MATTERS: 1. Rail Station Site Selection - Report: ITEM DEFERRED. 2. North Coast Railroad Authority (NCRA) - Review of NCRA responses to frequently asked questions: ITEM DEFERRED. 3. Other, if any: None. 21. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the Councilmembers. *Vice Mayor Flores directed Council attention to Item No. 13, Rohnert Park Police Officers' Association's response to the June 26, 2001, "Staff Report on the Department of Public Safety's Activities /Accomplishments by Chief Miller. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page(19) Council discussion ensued and concluded with CONCURRENCE to DIRECT THE CITY MANAGER to review and report back to the Council on the two documents, Chief Miller's report and RPPSOA's response, within the context of the monthly meetings held between the Department of Public Safety and RPPSOA. 22. MATTERS FROM /FOR COUNCIL: 1. National Night Out, Community Center Campus, 5:00 -7:00 p.m., Tuesday, August 7, 2001: INFORMATIONAL PURPOSES. 2. League of California Cities' Annual Conference, Wednesday- Saturday, September 12 -15, 2001, Sacramento Convention Center: INFORMATIONAL PURPOSES. 3. Other informational items, if any: None. 23. CITY MANAGER'S REPORT: 1. Water /Sewer Rate Studv - Workshop Options - (1) July 31st, (2) August 14th: Council CONCURRED to hold the Water /Sewer Rate Study Workshop on Tuesday, August 14, 2001, at which time they will also have a Water Meter Study Workshop. 2. Water Meter Study - Workshop, August 14, 2001: INFORMATIONAL PURPOSES. 3. Department of Public Safetv and RPPSOA Monthly Meetinq: As mentioned under "Communications" per the agenda, Council CONCURRED to direct the City Manager to review Chief Miller's 6/26/01 staff report and RPPSOA's response to said report within the context of the Monthly Meeting in an effort to resolve any discrepancies in the reports. 4. Other informational items, if any: None. 24. OTHER UNSCHEDULED PUBLIC APPEARANCES: At this time, Mayor Mackenzie called forward any citizens wishing to speak. No citizens responded. Mayor Mackenzie noted that all matters that were not discussed this evening, other than informational announcements on the agenda, would be DEFERRED TO THE NEXT COUNCIL MEETING. *City Council /Community Development Commission City of Rohnert Park *CONCURRENT MEETINGS MINUTES July 24, 2001 Page (20) ADJOURNMENT: There being no further business, Mayor Mackenzie ADJOURNED the meeting at approximately 12 :25 a.m. Katy Leonard, Certified Shorthand Reporter CSR No. 11599 477= F---1 e Mackenzie, Mayor of Rohnert Park *City Council /Community Development Commission September 28, 2000 Joe Netter City Manager City of Rohnert Park Commerce Blvd. Rohnert Park, CA 94928 ud of Directors jo)ta a.uwui nvci,ua Rohnert Park, CA 94928-2041 FAX 707-585-1363 707 585-8522 www.krcb.org 1011 W1.4 1 R�-B • TELEVISION 22 RADIO 91 FM slby &logorsky Dear Joe, Several weeks ago there was a prominent story in the Press Democrat :ve DcLap regarding the possibility of Costco moving to Rohnert Park. 1, of Douehern. course, do not know the status of that possible move, but would like to rri Froneia bring a concern to your attention early in the. process in the event the project does move forward. Sul M. Ginsburg hn Krarner Janie! J. Lar.ahan Less- :arol Ui as'.e J;Chael R. %!-sson toward Nu.se vlarsha!l Tax, - David "X•oif ancv Do't:bs ?residenr S: C.E.O. Our understanding of the diagram of the potential site would put the new construction immediately adjacent to the KRCB studios. KRCB broadcasts live from our studios from 5:30 am until midnight and sometimes later. As ou might imagine we are seriously concerned at�struction, he uipr e etc. immediately in our back y desirable buff�Hich the ponds have afforded, is apparently slated ._B�t� the television and the radio studios are on that side of the building. Clearly some mitigation will need to be discussed. KRCB wishes to be informed of the process so we can be certain these concerns are on the table at the appropriate time. Thank you for your attention to this matter. M Public Broadcasting City of ROHNERT City Council Vicki Vidak- Martinez Mayor Jake Mackenzie Vice Mayor Ms. Nancy Dobbs, President & CEO Armando F. Flores James J. Reilly, Jr. KRCB Television 22 Linda Spiro 5850 Labath Avenue Councilmembers Rohnert Park, CA 94928 Joseph D. Netter Dear Nancy: City Manager The Costco project is preliminary at best and discussions are in the very early stages. At such time the project appears to move ahead, we will take your comments into consideration regarding the impacts on KCRB and adjacent property owners. It was good to see you yesterday at the Charles & Jean Schulz facility dedication at Sonoma State University. Very truly yours, CITY OF ROHNERT PARK t,-► J s p . Netter City Manager cc: City Council 6750 Commerce Boulevard • Rohnert Park, CA 94928 -2486 • (707) 588 -2226 • Fax (707) 588 -2274 585o Labath Avenue Rohnert Park, CA 94928 -2041 FAX 707 585 -1363 707 585 -8522 www.krcb.org rX'RC TELEVISION 22 April 27, 2001 RADIO 91 FM Joe Netter City Manager City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Dear Joe; I write once again regarding KRCB's concerns relative to the proposed Costco constriction. As you will remember from our correspondence in September of last year, we have significant concerns regarding such issues as noise mitigation. You assured me at that time that those concerns would be taken into account. Clearly the stories of this week regarding the possibility of a very fast turn around have me very worried again. I am enclosing copies of our correspondence to refresh your memory. I would appreciate knowing when and how our concerns will be considered.. Sincerely, Nancy Dobbs President & CEO ND /jk Enc. cc: Mayor Jake McKenzie 19) Broadcasting Ity of ZOHNERT May 1, 2001 C . t Ms. Nancy Dobbs, President & CEO City council, KRCB Television 22' lake Mackenzie 5850 Labath Avenue ,flavor Rohnert Park, CA 94928 ,-Armando F. Flores Vice ,A la or Dear Nancy: Vicki Vidak- Martinez This is in response to your letter of April 27, 2001, . relative to concerns James J. Reill , Jr. �,:,, about the proposed Costco construction. Councilmembers Joseph D. Netter As the Costco project progresses, we will invite you to meet and discuss Gtv.vlanager the site plan and possible affects on Channel 22. For your information, only the most southerly pond will be removed. The two ponds to the north will remain. I hope you can understand the City Council's position and direction to maximize the use of City -owned lands for the best possible benefit to the citizens of Rohnert Park. It is not reasonable to expect that City -owned lands adjacent Channel 22 remain in their existing condition in perpetuity. Your concerns have been noted and we will attempt to identify any impacts on Channel 22 and hopefully work together to address and minimize them. Very truly yours, CI F ROHNERT PARK 0�j Joseph . Netter City Manager JDN :tcd cc: City Council File 6750 Commerce Boulevard - Rohnert Park, CA 94928 -2486 - (707) 588 -2226 - Fax (707) 588 -2263 evww.rpcity.org May 3, 2001 Joe Netter City Manager Cify of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 585o Labath Avenue Rohnert Park, CA 94928 -2041 FAX 707 585 -1363 707 585 -8522 www.krcb.org RCB TELEVISION 22 RADIO 91 FM Carol Libarle Your letter of Oct. 12, 2000 stated that, "At such time the project appears to move Michael R. Musson ahead, we will take your concerns into consideration regarding the impacts on KRCB..." Clearly the project has "moved ahead" since October; in what ways have Howard Nurse KRCB's concerns been considered? Marshall Taxer David Wolf We welcome your offer to "attempt to identify any impacts on Channel 22," and look forward to working with the city toward that end. However, the potential noise Nancy Dobbs impacts on KRCB -FM have now been brought to the city's attention three times; we President & C.E.O. p believe that this impact, at least, has already been clearly identified. We stand ready to "work together to address and minimize" that impact now, as well as any further issues that may be identified as the project continues to move forward. Sincerely, Nancy Dobbs President & CEO ND/br cc: Mayor Jake McKenzie As Public Broadcasting ©130' Dear Joe; I have received your letter of May 1, 2001, which acknowledged my prior Board of Directors correspondence regarding the planned Costco project, but not the concerns raised in Shelby Belogorsky those letters. Contrary to your supposition, we do not suggest that the city's vacant lands not be developed; rather we urge that such development be considered and Steve DeLap planned in such away as to avoid inflicting damage on adjacent, existing businesses. Dale Doughern. Please note, again, that our primary concern involves the impacts of construction Paul M. Ginsburg noise, during the daytime hours, just a few dozen feet away from our radio studios, John Kramer from which live broadcasts are emanating. The sounds of heavy equipment and Daniel J. Lanahan backing trucks do not mix well with Beethoven and Mozart. KRCB -FM will be directly and negatively impacted by such noise, unless it is somehow mitigated. ary Lester Carol Libarle Your letter of Oct. 12, 2000 stated that, "At such time the project appears to move Michael R. Musson ahead, we will take your concerns into consideration regarding the impacts on KRCB..." Clearly the project has "moved ahead" since October; in what ways have Howard Nurse KRCB's concerns been considered? Marshall Taxer David Wolf We welcome your offer to "attempt to identify any impacts on Channel 22," and look forward to working with the city toward that end. However, the potential noise Nancy Dobbs impacts on KRCB -FM have now been brought to the city's attention three times; we President & C.E.O. p believe that this impact, at least, has already been clearly identified. We stand ready to "work together to address and minimize" that impact now, as well as any further issues that may be identified as the project continues to move forward. Sincerely, Nancy Dobbs President & CEO ND/br cc: Mayor Jake McKenzie As Public Broadcasting ©130' July 12, 2001 5850 Labath Avenue Rohnert Park, CA 94928-2041 FAX 707 585-1363 707 585 -8522 www.krcb.org CRC B M� TELEVISION 22 RADIO 91 FM Sincerely, Larry Stratton Chief Engineer 4? Public Broadcasting �a. Joe Gaffney, City Engineer City of Rohnert Park Board of Directors 6750 ommerce Blvd. Shelby Belogorsky Rohnert Park, CA 94928 Steve DeLaP Dear Joe, ' Dale Dougherty to a call you placed to Nancy Dobbs at KRCB. Nancy is on Paul Vt. Ginsburg I am responding I suspect that your call mabe in response the John Kramer vacation. l contact NancyeTduring 25th letter to Nancy, in which he states you to address and minimize Daniel J. Lanahan first part of July 2001 to meet and work together ... to KRCB resulting from the construction of Costco Gary Lester any possible impacts to the KRCB facility. Carol L:carie adjacent departure she Candido Morales I am the acting station manager until instructed me to respond to any the Costco project and Ltichael �. Musson briefed me on developments in this area that could impact KRCB. Howard purse are 0an Gordon Stewart Since my messages left on your voice that In today's Press Democrat article titdled RP puts Marshall Taxer yet returned, and I see Proposal on fast track ", I thought that this may be a better way to make Costco David "Volf contact. Nan, : Dobbs d. ^.: � C.E.O. Presie I seek to meet with you at your earliest convenience to discuss our concerns:, Please call me at 707 - 585 -8522 (office) or 415- 302 -4967 (cell). Sincerely, Larry Stratton Chief Engineer 4? Public Broadcasting �a.