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2002/03/26 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY ROHNERT PARK DISTRICT CONCURRENT MEETINGS WORK SESSION MINUTES for BUDGET WORK SESSION March 26, 2002 Tuesday The concurrent meetings of the City of Rohnert Park for the City Council, Community Development Commission, Rohnert Park Financing Authority, and the Rohnert Park District met this date for a work session open to the public to discuss the Budget. The work session commenced at approximately 5:00 p.m. in the City Offices, Conference Room, 6750 Commerce Boulevard, Rohnert Park, with Mayor Flores presiding. CALL TO ORDER: Mayor Flores called the work session to order at 5:02 p.m. ROLL CALL: Present: (4) Councilmembers Mackenzie, Reilly and Vidak- Martinez; and Mayor Flores. Absent: (1) Vice Mayor Spiro. Councilmember Reilly ARRIVED at 5:28 p.m. due to the commute. Staff present for all or part of the meeting: City Manager Netter, City Attorney Strauss, Assistant City Manager Donley, Finance Director Lipitz, City Engineer Gaffney, Public Works Manager Stephens, Recreation Director Barry, Fire Commander Cassel, Director Public Safety Bullard, Planning and Community Development Director Kaufman, Personnel Manager Robbins, Management Analyst Fogle, Building Official Braun, Engineering Technician Pedroncelli, Finance Services Manager Lauchner, and Recreation Services Manager Miller. City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(2 ) ACKNOWLEDGING THE CITY MANAGER /CLERK'S REPORT ON THE POSTING OF THE MEETING'S AGENDA: The Council acknowledged the City Manager /Clerk's report on the posting of the meeting's agenda. UNSCHEDULED PUBLIC APPEARANCES: Mayor Flores stated that in compliance with State law, the Brown Act, members of the public wishing to make a comment may do so at this time, limited to 3 -5 minutes per appearance with a 30- minute limit. 1. Francesca Hopkins 662 Holly Avenue, was recognized and stated that the City's pools offer valuable services to the community in terms of fun, safe, and healthy recreation, especially in the summertime. She noted that the pools offer great first jobs for teenagers and that Alicia Pool, in particular, covers the needs of the community with swim lessons and day camps during the summer. 2. Heidi Telesforo 725 Liberty Court, was recognized and discussed the future of the Ladybug afterschool program. She asked the Council to reconsider suspension of the program since La Fiesta School will be absorbing many students from the soon- to -be- closed Richard Crane School. 3. Gay Carlson, Parks and Recreation Commission, was recognized and discussed how the Recreation and Public Safety Department budget cuts -- particularly closure of The Vision Teen Center, elimination of the middle school officer, and suspension of the afterschool programs -- wi l l fr i1Dle r--- )-- -... yo„u+ U 1L 1 . She urged Council to find more efficient ways to save money as the cuts may cost the community in the long run. I. BUDGET MATTERS: 1. Distribute City Organizational Charts: City Manager Netter DISTRIBUTED AND REVIEWED an Organizational Chart for the City of Rohnert Park. Staff responded to Council comments /questions, which included the following highlights: *City Council /Community Development Commission/ Rohnert Park Financing Authority / Rohnert Park District City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(3 ) *AF: Inquiry about Rohnert Park's rank in Sonoma County in terms of the ratio of City personnel per resident. *VM: Did staff look at making the cuts from top management down to keep the cuts as far away from the residents as possible? *JM: Specific monetary targets need to be set before the reader sign goes up for the Performing Arts. 2. Eight -Month Budget Review /Results for 2001 -02: Finance Director Lipitz reviewed the February 28, 2002, Revenue and Expenditure Reports category by category. Staff clarified various matters /questions for Council. Highlights of Council comments /requests /inquiries included the following: *JM: Per "Revenue from Other Agencies," will AGENDIZE an item to see which Councilmember can spend May 15, 2002, in Sacramento regarding the State Motor Vehicle In -Lieu Fee matter. *VM: Per "Recreation- Related Income," concern re afterschool program closures. *JM: Request for clarification regarding Proposition 40 Revenues; CDBG grants. *VM: Per "Other" under Expenditures, request clarification regarding "Booking Fees /County." 3. Review FY 2001 -02 Projected Shortfall: Finance Director Lipitz and City Manager Netter reviewed the "FY 2001 -02 Budget Shortfall" and the "Annual Under - funding" documents. Highlights of Council comments /requests /inquiries included the following: *VM: Request that each item on the "Annual Under - funding" document be explained: Non - routine facililty maintenance, Capital Outlay, Retirement Medical Reserve, PERS Reserve, Sale of Surplus Properties. *VM: Tourism industry warned City about upcoming drop in TOT taxes *'der before 9/11. *VM: Three well sites could not be sold, yet large numbers still plugged into the budget. *JM: Request that staff be more conservative with its figures when formulating the budget. *VM: Wants to see the City *2fftake Ffteney increase revenues, not cut services. *1 & 2 CORRECTIONS O rom Ci y Counc mee ing: Per Councilmember Vicki Vidak- Martinez (deletions lined out /additions underlined) *City Council /Community Development Commission/ Rohnert Park Financing Authority / Rohnert Park District City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(4 ) 4. FY 2002 -03 Projected Shortfall and Expenditure Reductions: Finance Director Lipitz DISTRIBUTED "Vision Teen Center /Old PAL Building Site Details," and she reviewed "Projected Shortfall Fiscal Year 2002 -0311 and "Proposed Expenditures Reductions FY 2002 -03." Highlights of Council comments /requests /inquiries included the following: *JM: Inquiry about the status of the Costco permitting process and PUBLIC ACKNOWLEDGEMENT of the assistance of Representatives Woolsey and Thompson in working with the Army Corps of Engineers per the Costco project. *JM: Are any other major enterprises realistically coming the City during this budget cycle? *JR: Request clarification regarding PERS retirement funding. *JR: Request that staff review different options for Business Licenses. ANNOUNCEMENT: Per Public Works, City Manager Netter ANNOUNCED that staff had decided not to relocate the Building Department to a City -owned facility as it would not significantly reduce expenses. *AF: Per Recreation, Mayor Flores STATED that he will be presenting a fifth proposal to keep all of the pools at least partially open during the summer. Aiviv'O uiv'C EidEivi' Recreat--i nn Tai rPr-rt-t TD.= r —A T�TT.TnTTAT1"Vn II \ that .,t a.he - - - ---- j ...�iY ....a.vva��uar %iJ �aaa� a.aac Ladybug Afterschool Program will not be eliminated; and (2) that The Vision Teen Center will not be eliminated, but will be opened one day a week and for dances /musical events as well. *JM: Would like to see City Center include affordable housing for seniors, and not include a lot of automobiles. *JM: Concerned about the timing of the aquatics program and possible budget cuts. *JM: Concerned about the elimination of employees; request for total dollar amount saved thereby. *Council concurred. ,CORRECTION ABOVE from 4/9/02 C1 y Council meeting: Per Councilmember Reilly (addition underlined) *City Council /Community Development Commission/ Rohnert Park Financing Authority / Rohnert Park District City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(6 ) II. PUBLIC COMMENTS: Members of the public were invited to speak at this time. One member of the public stated that it would be difficult to win the vote on the revenue - enhancing options. He noted that he did not see any monetary sacrifices being made on the part of the City's leaders, and he urged the City to conduct a more thorough and alternative budget analysis that would not hurt the citizens as much. Ms. Telesforo suggested that with the closure of Richard Crane School, the City and the School District could work mutually on solving some of their budget problems. She suggested consolidating some City offices at Richard Crane as it has some recently upgraded amenities. Mayor Flores noted that there will be a meeting between the City and the School District (CRPUSD) to discuss that matter. Councilmember Vidak- Martinez commended Ms. Telesforo for recommending viable partnerships, and she encouraged staff to work on a partnership with the City of Cotati to operate Ladybug Pool. IV. ADJOURNMENT: There being no further business, Mayor Flores ADJOURNED the work session at approximately 7:17 p.m. Katy Leonard, Certified Shorthand Reporter CSR No. 11599 Armando Flores, Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority / Rohnert Park District City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 P age (5 ) 5. Review Reserve Balances /Options for assistance in Budget Balancing: City Manager Netter DISTRIBUTED AND REVIEWED "Proposed Budget FY 2002 -03 Reserves/ Options to Assist in Balancing," "Projected Reserves FY 2002 -03," and "Revenue- Enhancement Programs." He discussed the purpose of the General Reserve, and he outlined the revenue- enhancement options: Utility Users' Tax; Public Safety Parcel tax; and Fire Benefit Assessment District. Highlights of Council comments /requests /inquiries included the following: *JR: Request that staff look at other options as to how business licenses are done. *AF: Information sent to the voters regarding the revenue- enhancement options will be important. III. COUNCIL DISCUSSION /DIRECTION /ACTION: [Out of order.] Council discussion ensued. Highlights of Council requests /comments included the following: *AF: Mayor Flores REQUESTED that staff prepare for the Council an informational report and an analysis of the General Fund. *JM: Not prepared to vote on final direction for expenditure analysis this evening. *VM: Very concerned last five years about spending down reserves and not bringing in revenue; supports economic development to increase City's revenues and stop spending down its assets; notes need for City to do in -fill development that concurs with the General Plan to increase revenues. *AF Economic Development Subcommittee will continue to meet and to focus on results. Council CONCURRED TO DIRECT STAFF to prepare a presentation /workshop on Economic Development, including an interim plan, prior to approval of the FY 2002 -03 Budget. *City Council /Community Development Commission/ Rohnert Park Financing Authority / Rohnert Park District CITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY March 26, 2002 Tuesday The concurrent meetings of the City of Rohnert Park for the City Council, the Community Development Commission, and the Rohnert Park Financing Authority met this date in regular session for a regular meeting to commence at 8:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Flores presiding. CALL TO ORDER: Mayor Flores called the regular session to order at 8:07 p.m. and led the pledge of allegiance. ROLL CALL: Present: (5) Councilmembers Mackenzie, Reilly, and Vidak- Martinez; Vice Mayor Spiro; and Mayor Flores. Absent: (0) None. Staff present for all or part of the meeting: City Manager Netter, City Attorney Strauss, Assistant City Manager Donley, Planning and Community Development Director Kaufman, City Engineer Gaffney, Recreation Director Barry, and Public Works Manager Stephens. WORK SESSION: A Work Session was held at 5:00 p.m. in the Conference Room to discuss Budget Matters. 1. MAYOR'S REPORT ON CLOSED SESSION: Mayor Flores reported on the closed session which commenced at approximately 7:00 P.M. to discuss matters listed on the agenda attachment, representing an update. City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(2 ) PERSONNEL MATTERS: 1. Rohnert Park Public Safety Officers' Association (RPPSOA) upcoming negotiations with Consultant Lee Finney and Personnel Manager Robbins: Nothing to report. LITIGATION MATTERS: 1. South County Resource Preservation Council v. City of Rohnert Park: Nothing to report. 2. SCRAG v. City of Rohnert Park: Nothing to report. 3. Pending litigation, one case: Nothing to report. REAL ESTATE NEGOTIATIONS: 1. Lands Around Stadium: Nothing to report. 2. APPROVAL OF CONCURRENT CITY MEETING MINUTES FOR MARCH 12, 2002: Upon MOTION by Councilmember Reilly, seconded by Vice Mayor Spiro, the Concurrent City Meeting Minutes of March 12, 2002, were APPROVED 3 -0 -2 with Councilmembers Mackenzie and Vidak- Martinez abstaining. 3. COUNCIL COMMUNICATIONS, IF ANY (INFORMATIONAL ONLY): Mayor Flores asked the Councilmembers if there were any informational communications to add to the agenda. * Councilmember Mackenzie, REQUESTED TO DEFER Agenda T f- -- 7 9 _ 1 r!-7 +- L, e T -F � .. �- . n .. L, +- � .. � 1. -I _ '`- _ te a. caaa vs -.a. r °cgal u.L ilg 1.11C 11a11C11.y Stanclil matter o d 1d1..C1. meeting. *Vice Mayor Spiro thanked City staff for its loyalty, responsiveness, and dedication during her 14 years of service to the City. *At the request of Mayor Flores, Council CONCURRED to take Agenda Item 15, Building Department matter, after the Consent Calendar. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park March 26, 2002 4. YOUTH OF THE COMMUNITY: *CONCURRENT MEETINGS MINUTES Page ( 3 ) 1. Youth Representative, High School Senior Ryan Inlow, regarding Budget Proposal for Vision Teen Center: Youth Representative Inlow and another youth rep SUBMITTED a petition with over 900 signatures in support of keeping The Vision Teen Center open, and they outlined youth efforts to offset the cost of staffing. Council CONCURRED (1) to DIRECT the youth representatives to set up a meeting with Recreation Director Barry to discuss their ideas; and (2) to DIRECT STAFF to return to the Council with said recommendations. 2. Other Youth Comments if any: None. 5. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS, INC., REPRESENTATIVE: 1. Recognizing SSU ASI Representative Travis Tabares: ASI Representative Tabares was recognized. 2. SSU ASI Report /Comments, if'any: ASI Representative Tabares reported on several events /issues, with highlights including the following: (1) DISTRIBUTION of The Star and NewsbYtes; (2) DISTRIBUTION of a news release about environmental activist Julia Butterfly Hill; announcement that Ms. Hill.will be speaking at SSU on March 28, 2002, at 7 p.m.; (3) ASI will contact youth representatives about aiding in their efforts to keep The Vision open; (4) Student government elections coming up; (5) Spring Break next week; (6) JUMP Program received grant from a Bodega Bay foundation to continue their tutoring and volunteering in the Bodega Bay community; (7) Sports update for women's tennis and softball, men's baseball; (8) Women's Student Leader Awards, held on March 25, a success; (9) Open House at SSU on April 6, 2002, for first -time freshmen and transferring students. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(4 ) 6. SCHEDULED APPEARANCE /PRESENTATION: Anita Levin, Chair, Cultural Arts Commission - Proposal to form a Partnership between the City of Rohnert Park the Cultural Arts Commission and the Department of Art and Art History at SSU: Chairperson Levin and Tim Danesi, Co- Chair, shared the contents of the partnership proposal provided in the Council packets. Council Discussion /Direction: Council CONCURRED (1) TO DIRECT STAFF to do a cost analysis and a staff report; and (2) TO AGENDIZE said matter for action at the next Council meeting. �. UNSCHEDULED PUBLIC APPEARANCES: Mayor Flores stated that in compliance with State law, The Brown Act, members of the public wishing to make a comment may do so at this time, limited to 3 -5 minutes per appearance, with a 30- minute limit. 1. Lewis West P.O. Box 112 Cotati: Mayor Flores called for Mr. West, who was no longer present in the audience. Mayor Flores noted that Mr. West's speaker card expressed support for keeping The Vision open. 2. Lori Aicega, 7933 Beverly Drive, was recognized and indicated that she has been a patron and an employee of Benicia Pool for many years. In response to an inaccurate quote in the local newspaper, she noted that Benicia pool does more business than the other pools in town in terms of public swim, with the exception of H -Pool, and summer day camps per day. She outlined the problems with putting only three lifeguards on A .., __ �a _L_ , �,_ _ uuty, and she encouraged he Council to keep at least three pools open with modified schedules. 3. Tom Thunderhorse, 430 Santa Barbara Drive, was recognized and asked the Council to reconsider temporarily moving the Building Department to Suite C in the Senior Center. He indicated that the Senior Center offers a home -like atmosphere for many seniors in the community, and that Suite C specifically is used for everything from cards to blood pressure to an SSU generation- connection program. He SUBMITTED several photos, ATTACHED TO THE ORIGINAL SET OF MINUTES, of senior citizens participating in the several activities at the Senior Center. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park March 26, 2002 ANNOUNCEMENT: *CONCURRENT MEETINGS MINUTES Page ( 5 ) Mayor Flores ANNOUNCED that the proposal to use Suite C in the Senior Center for the Building Department will no longer be considered by the Council, and that the Council will make a formal decision at a later time as to an alternative site for the Building Department. 4. Jerry Lemontt, 300 Enterprise Drive, was recognized and SUBMITTED three documents to the Council: His speech in support of maintaining Suite C at the Senior Center for the seniors, a petition with 389 signatures from seniors, and information regarding the usage of Suite C. He noted that there are proposals in said documents for the Council to consider, and Mayor Flores noted that STAFF would be DIRECTED to make copies for distribution to the Council. 5. Ernestine F Stevens, 300 Enterprise Drive, No. 127, was recognized and thanked Council for making its decision regarding Suite C at the Senior Center. She noted that seniors worked hard to come together to keep Suite C. 6. Hazel Brubaker, 121 Forno Way, was recognized and expressed her pleasure with the Council's decision not to use Suite C at the Senior Center. She stated that the programs at the Center have grown over the years and are much appreciated by the seniors. 7. John Wood, 186 Avram Avenue No. 37, was recognized and expressed his appreciation regarding the Council's decision not to use Suite C at the Senior Center. 8. Roger B Martin 20 Circulo Lujo, was recognized and expressed an interest in speaking with staff about bond requirements and ownership issues surrounding the City's ownership of Rancho Feliz mobilehome park. In light of the proposed budget cuts, he urged the Council to direct staff to do an analysis of the viability of selling Rancho Feliz to a non - profit organization. He noted that the City should not be in the business of owning a mobilehome park, and he asked that Council immediately agendize the matter for discussion. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(6 ) At the suggestion of Councilmember Vidak- Martinez, Council CONCURRED TO AGENDIZE an analysis of Rancho Feliz mobilehome park for the upcoming Budget Work Session on Economic Development. At the suggestion of Councilmember Reilly, Mayor Flores DIRECTED STAFF to prepare a preliminary report on said matter for Council consideration before the Budget Work Session on Economic Development. 9. Madeline Rose, Sonoma State University: Mayor Flores called for Ms. Rose, who was no longer present in the audience. Mayor Flores noted that Ms. Rose's card indicated an interest in speaking about the Senior Center. 10. Heidi Telesforo, 725 Liberty Court, was recognized and briefly touched on several issues. She thanked staff and Council for sparing some of the youth programs as discussed in this evening's Budget Work Session. She encouraged Council to reconsider eliminating the Youth and Family Services program and the Easter Egg Hunt. In terms of the General Plan, she expressed concern about the fire department's ability to make timely responses to the west side of town. Finally, she urged Council to support upgrading the infrastructure of the existing parks /playgrounds before building any new communities. 11. Peter Tscherneff: Mayor Flores called for Mr. Tscherneff, who was no longer present in the audience. 12. Bill Adams, 716 Brett Avenue: Mayor Flores called for Mr. Adams, who was no longer present in the audience. Mayor Flores noted that Mr. Adams' speaker card indicated an interest in speaking about the Senior Center. 13. Michael Caalim /Lauren Caalim 295 Burton Avenue: Indicated that they would speak during Agenda Item 14 -3 regarding the swimming pools. 14. Les Loken, 41 Walnut Circle: Indicated that he would speak during Agenda Item 12 -1 regarding the Mobilehome Park Overlay District. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(7 ) *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 8. CONSENT CALENDAR: Mayor Flores asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. The Mayor signified removal of three Consent Calendar items for further discussion as follows: Resolution No. 2002 -55 -and Ordinance No. 679 per Councilmember Reilly's recommendation; and Ordinance No. 680 per Vice Mayor Spiro's recommendation. A. ACKNOWLEDGING THE CITY MANAGER /CLERK'S REPORT ON THE POSTING OF THE MEETING'S AGENDA B. APPROVAL OF BILLS /DEMANDS FOR PAYMENT CONCURRENTLY FOR: *CITY OF ROHNERT PARK /CITY COUNCIL IN THE AMOUNT OF $1,706,446.51 *COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $821,845.54 C. ACCEPTING CASH /INVESTMENTS REPORT FOR MONTH END, JANUARY 31, 2002, FOR: *CITY OF ROHNERT PARK /CITY COUNCIL *COMMUNITY DEVELOPMENT COMMISSION * ROHNERT PARK FINANCING AUTHORITY D. Resolution for Adoption: 2002 -56 AUTHORIZING AND APPROVING CONTRACT AGREEMENT FOR POLLING SERVICES Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, with the exception of Resolution No. 2002 -55, Ordinance for Adoption No. 679, and Ordinance for Introduction No. 680, the Consent Calendar, as otherwise outlined on the meeting's agenda, was UNANIMOUSLY APPROVED. Item for Consideration: 2002 -55 HONORING VICE MAYOR LINDA SPIRO FOR FOURTEEN YEARS OF DEDICATED SERVICE TO THE CITY OF ROHNERT PARK *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(8 ) Councilmember Reilly requested that Resolution 2002 -56 be formally summarized or read aloud. Mayor Flores read the resolution and noted (1) that a framed copy of said resolution will be presented to Vice Mayor Spiro at the May 3, 2002, farewell party; and (2) that there will be a roast in honor of Vice Mayor Spiro as well during the party. Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, Resolution 2002 -55 was UNANIMOUSLY APPROVED. Item for Consideration: Ordinance for Adoption: No. 679 AMENDING CHAPTER 2.33 OF THE ROHNERT PARK MUNICIPAL CODE, CHANGING THE NAME OF COMMUNITY OUTREACH FOR YOUTH AND FAMILIES COMMISSION (COYF) TO FAMILIES AND CHILDREN COMMISSION (FACC) Councilmember Reilly suggested that Vice Mayor Spiro make the motion for the ordinance and read the title. Upon MOTION by Vice Mayor Spiro, seconded by Councilmember Vidak- Martinez, Ordinance for Adoption No. 679 was UNANIMOUSLY APPROVED. Item for Consideration: Ordinance for Introduction: No. 680 AMENDING CHAPTER 1 OF THE ROHNERT PARK MUNICIPAL CODE, ADDING SECTION 1.16.020, ADDITIONAL /ALTERNATIVE REMEDY Vice Mayor Spiro suggested as an idea that staff put the costs for the Activity Room in the CDC budget. Upon MOTION by Vice Mayor Spiro, seconded by Councilmember Vidak - Martinez, Ordinance for Introduction No. 680 was UNANIMOUSLY APPROVED. City Manager Netter added that he would check the CDC and the Redevelopment Plan to see if there is any opportunity for using some funds for supporting a senior center in. the redevelopment area. Vice Mayor Spiro suggested that he check for teen centers as well. *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(9 ) 15. BUILDING DEPARTMENT MATTER - CONSIDERATION OF PROPOSAL TO MOVE THE BUILDING DEPARTMENT TO THE SENIOR CENTER, SUITE C, OR OTHER LOCATION: [Out of order.] 1. Staff Report: City Manager Netter gave a brief overview of the staff report. 2. Council Discussion /Direction: Upon MOTION by Councilmember Reilly, seconded by Councilmember Mackenzie, a motion to support staff's recommendation to leave the Building Department in its present facility until the new City Hall is built, was UNANIMOUSLY APPROVED. 9. COMMUNITY DEVELOPMENT COMMISSION MATTER - CONSIDERATION OF CDC BUDGET AMENDMENT FOR THE FUNDING OF ECONOMIC DEVELOPMENT ACTIVITIES: 1. Staff Report: Assistant City Manager Donley shared the contents of the staff report. 2. Commission Discussion /Action: Staff responded to Council questions. CDC Resolution for Adoption: 2002 -02 APPROVING AMENDMENT TO THE COMMUNITY DEVELOPMENT COMMISSION BUDGET FOR FY 2001 -02 FOR THE FUNDING OF ECONOMIC DEVELOPMENT ACTIVITIES Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Mackenzie, CDC Resolution for Adoption 2002 -02 was UNANIMOUSLY APPROVED. 10. COMMERCIAL REFUSE RATES - CONSIDERATION OF HILTON FARNKOPF & HOBSON AGREEMENT FOR CONSULTING SERVICES TO ANALYZE DATA AND RECOMMEND REVISED COMMERCIAL REFUSE RATES: 1. Staff Report: Assistant City Manager Donley gave a brief overview of Management Analyst Fogle's staff report. City Attorney Strauss clarified that the residential rate structure will be reviewed as well. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(10) 2. Council Discussion /Action: Resolution for Adoption: 2002 -57 APPROVING AND AUTHORIZING AN AGREEMENT WITH HILTON FARNKOPF & HOBSON TO PROVIDE CONSULTING SERVICES TO REVIEW AND REVISE REFUSE RATES Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Mackenzie, Resolution for Adoption 2002 -57 was UNANIMOUSLY APPROVED. 11. GOLF COUNCIL COMMITTEE'S RECOMMENDATION TO RE -NAME MOUNTAIN SHADOWS GOLF COURSES: 1. Committee Report /Recommendation: City Manager Netter called forward Tom Isaak from CourseCo. Mr. Isaak outlined the public process through which the new name was selected, and he responded to Council auestions. Mr. Isaak clarified that foxt_ail refers to the plant and not the animal. 2. City Council Discussion /Action: Council and staff concerns centered around whether the appropriate legal steps had been taken and whether the City needed to amend the lease. City Attorney Strauss responded to questions regarding the language in the lease pertaining to the name of the golf course. Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Spiro, a motion to adopt the name "Foxtail" for the City's Mountain Shadows Golf Courses, was UNANIMOUSLY APPROVED. RECESS: Mayor Flores declared a recess at 9:41 p.m. RECONVENE: Mayor Flores reconvened the Council at 7 :50 p.rl. with all of he I.UUilUllllle11LU L� present. 12. PLANNING AND ZONING MATTERS: 1. File No. 2001 -059: Consideration of second reading of ordinance adding Chapter 17.21, MHP Mobile Home Park Overlay District, to the Rohnert Park Municipal Code, which includes previous approval certifying a Negative Declaration for same, and consideration of amendment for Affordable Housing Overlay District. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(11) a. Staff Report: Planning and Community Development Director Kaufman gave an overview of the contents of the staff report, and City Attorney Strauss shared comments on the concept of an Affordable Housing Overlay District in lieu of a Mobile Home Park Overlay District. b. Public Comments: Members of the public who submitted speaker cards for this matter were called forward. 1. Len Carlson 349 Circulo San Blas, was recognized and urged the Council to proceed with the Mobile Home Park Overlay District despite any legal challenges to the General plan. He stated that the.greed of many park landlords must be stopped. 2. Les Loken, 41 Walnut Drive: Mayor Flores stated that Mr. Loken concurred with Mr. Carlson's comments and therefore did not come forward to speak. c. Council Discussion /Action: Ordinance for Adoption: No. 678 ADDING MUNICIPAL CODE CHAPTER 17.21, MHP MOBILE HOME PARK OVERLAY DISTRICT Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, Ordinance for Adoption No. 678 was UNANIMOUSLY APPROVED. 2. File No. 2001- 074 -1: Consideration of second reading of ordinance adding Chapter 17.70, Housing Trust Fund and Inclusionary /In -Lieu Fee Requirements, to the Rohnert Park Municipal Code, which includes previous approval certifying a Negative Declaration for same. a. Staff Report: Planning and Community Development Director Kaufman shared the contents of the staff report and referred Council to the March 25, 2002, letter from Clayton Clement. Director Kaufman clarified that this ordinance sets the parameters by which developers would have to meet the percentage requirements of affordable housing. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(12) EXTEND COUNCIL MEETING: Upon MOTION by Vice Mayor Spiro, seconded by Councilmember Mackenzie, a motion to extend the meeting past 10:00 p.m. to finish necessary agenda items was UNANIMOUSLY APPROVED at approximately 10:03 p.m. b. Public Comments: Members of the public who desired to speak on this matter were called re forward. 1. Clay Clement, 3333 Mendocino Avenue Santa Rosa, was recognized and indicated that secondary units provide an opportunity to let the market and the availability of housing that is suitable for moderate- and low- income people take care of part of the problem of affordable housing. He recommended that the City carefully consider whether secondary units should be 700 feet or some other figure, and he urged the City to be flexible in finding a way to provide affordable lious.ing by encouraging developers to build attractive, sensible secondary units that give people of all incomes an opportunity to buy the houses and /or rent the units. c. Council Discussion /Action: Planning Director Kaufman responded to Council questions /comments. Ordinance for Adoption: No. 677 ADDING MUNICIPAL CODE CHAPTER 17.70, HOUSING TRUST FUND AND INCLUSIONARY /IN -LIEU FEE REQUIREMENTS TTnnn MnTTOW hNr rniinr- J 1 mAmhAr �7i rlalr_Mar�; r o� cor n ao.a Y.. -i - -- - -- --- -• .•, j Councilmember Mackenzie, Ordinance for Adoption No. 677 was UNANIMOUSLY APPROVED. 3. File No.PL2001- 057UP /SR: Consideration of Greg LeDoux application for a use permit and site plan and architectural review for a proposed 96 -unit apartment project and a self - storage facility on an approximately 8.41 -acre property located on the westerly side of Commerce Boulevard at Professional Center Drive (APN 143- 340 -020) and adequacy of a Negative Declaration for the project. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(13) a. Staff Report: City Manager Netter indicated that staff's recommendation is to continue the Public Hearing to April 9, 2002. Request for continuance by applicant: City Attorney Strauss and Planning Director Kaufman responded to Council concerns about continuance of the Public Hearing. Councilmembers shared their perspectives on the proposed project, particularly the commercial aspect of the mixed -use project. Upon MOTION by Councilmember Mackenzie, seconded by Vice Mayor Spiro, a motion to deny continuance of the Public Hearing to April 9, 2002, and therefore hold it this evening, was APPROVED 3 -2 by Roll Call Vote, with Councilmember Vidak- Martinez and Mayor Flores dissenting. b. PUBLIC HEARING: (Continued from February 26, 2002) Mayor Flores OPENED the Public Hearing at 10:24 p.m. 1. Robin Bleckwehl 5000 Roberts Lake Road, was recognized and stated that she was speaking as an individual and not as a representative of the Chamber of Commerce. She expressed concerns that the quality of the design for the project does not adequately represent the intent of the City Center design. 2. Robert Anderson 7480 Maximillian Place, was recognized and expressed concern with the City's blockage of new housing, be it apartments, condos, or homes. He cited the recent closure of a school and some pools as a direct result of the lack of growth and expansion in the City, and he encouraged the Council to move forward with the project. Mayor Flores CLOSED the Public Hearing at 10:28 p.m. c. Council Discussion /Action: Continue Public Hearing to April 9, 2002 (Council voted to hold the Public Hearing this evening, as noted above.) Councilmembers shared additional comments on the project, and City Attorney Strauss responded to Council questions about options for consideration of the resolution. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(14) FOR THE RECORD, in response to the public comment about Council's lack of interest in development of housing in the City, Councilmember Mackenzie stated that Council has been working hard for a number of years; that a General Plan Update is in place; and that a sphere -of- influence expansion plan for the City has recently been approved by LAFCO. He indicated that he has spoken and continues to speak in favor of in -fill development. Referring to the City Center Conceptual Plan, he noted that the 96 apartment units in the LeDoux application are in line with the General Plan; however, the proposed use for the Mixed -Use designation, specifically the self - storage facility by the freeway, is not in line with what the General Plan intended for Mixed -Use designation. Finally, he stated that the LeDoux application is not the best use for this particular property, and he expressed an interest in seeing a more appropriate use, including apartments in a mixed -use activity, for this specific site. Resolution for Consideration: 2002 -58 CERTIFYING A NEGATIVE DECLARATION AND APPROVING A USE PERMIT AND SITE PLAN AND ARCHITECTURAL REVIEW FOR THE CONSTRUCTION OF 96 APARTMENT UNITS AND A SELF - STORAGE FACILITY ON AN 8.41 -ACRE SITE LOCATED ON THE WESTERLY SIDE OF COMMERCE BOULEVARD AT PROFESSIONAL CENTER DRIVE (APN 143 - 340- 020)(GREG LeDOUX) Upon MOTION by Councilmember Vidak- Martinez, seconded by Mayor Flores, a motion to take no action this evening on Resolution No. 2002 -58 FAILED 2 -3 by ROLL CALL VOTE, with Councilmembers Mackenzie and Reilly and Vice Mayor Spiro dissenting. Ur - Mnrr Tn?,T by T4 �e Mayor n.1 selo--Jed L_ L v +WA. AN J-) vl. 7J-11t, JJ�/ l.VU11C:11LIlC- [IliJe.L Mackenzie, a motion to approve Resolution 2002 -58 was made. City Attorney Strauss responded to Council inquiries about the language of the motion and the idea of directing the applicant to redesign the project to consider a different commercial use. The maker and the seconder of the motion decided to let the motion stand. Said motion FAILED 2 -3 by Roll Call Vote with Councilmembers Mackenzie and Reilly and Vice Mayor Spiro dissenting. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page (15) At the suggestion of Councilmember Mackenzie, Council CONCURRED to DIRECT STAFF to convey to the applicant Council's interest in consideration of a site plan that continues to include apartment units and looks to other commercial activities more in line with the City's General Plan. 13. COMMISSION /COMMITTEE /BOARD APPOINTMENTS - CONSIDERATION OF APPOINTMENTS FOR VACANCIES OF TWO -YEAR TERMS TO EXPIRE DECEMBER 31, 2002: 1. Planning Commission: *To fill VACANCY due to the resignation of David Hardy on 1/24/02: Councilmember Mackenzie introduced Mr. Kelsey Moldenke and discussed his educational background and experience in site planning. Councilmember Mackenzie also commended the other applicants. Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Reilly, Council UNANIMOUSLY AFFIRMED the appointment of Kelsey Moldenke as Councilmember Mackenzie's nomination for a two -year term to expire on December 31, 2002. 2. Senior Citizens Advisory Commission: *To fill VACANCY due to the resignation of E'Lane Bielecki on 2/26/02: Upon MOTION by Mayor Flores, seconded by Councilmember Reilly, Council UNANIMOUSLY AFFIRMED the appointment of Georgia Todd as Mayor Flores' nomination for a two -year term to expire December 31, 2002. 14. PARKS AND RECREATION MATTERS: 1. Review of field and light use fees for youth sports leagues using City and school fields: a. Staff Report: Recreation Director Barry reviewed the contents of the staff report: b. Council Discussion /Direction: Councilmember Mackenzie RECOMMENDED that staff avoid over - watering of the north fields as there is no access to recycled waste water in that area. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(16) Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Mackenzie, a motion to support staff's recommendations for field and light use fees, as outlined in the staff report, was UNANIMOUSLY APPROVED. 2. Community Fields Conceptual Plan - Consideration of landscape architectural proposal for Community Fields Conceptual Plan: a. Staff Report: Recreation Director Barry gave a brief overview of the staff report and responded to Council comments /questions. b. Council Discussion /Action: Councilmembers expressed a variety of concerns about the proposal. City Manager Netter RECOMMENDED (1) bringing back the agreement with the architects in proper form; and (2) checking with the Open Space District on issues, such as lighting and other matters, prior to proceeding with plan. Resolution for Adoption: 2002_ APPROVING AGREEMENT WITH JONATHAN HERR & ASSOCIATES FOR COMMUNITY FIELDS CONCEPTUAL PLAN In light of City Manager Netter's recommendation, Councilmember Reilly made a MOTION, seconded by Councilmember Vidak- Martinez, to proceed in concept with the proposal for a Community Fields Conceptual Plan, up to a maximum amount of $10,000. Said motion was UNANIMOUSLY APPROVED. 3. Swimming Pool Operations - Spring /Summer 2002: a. Staff Report: Mayor Flores DISTRIBUTED AND REVIEWED his Proposal 5 for the Swimming Pool Schedule. Recreation Director Barry and Recreation Services Manager Miller outlined the staff recommendations for pool closures and commented on Mayor Flores' proposal. Council CONCURRED to DIRECT STAFF to consolidate the swimming lesson programs. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(17) b. Council Discussion Direction: Upon MOTION by Councilmember Vidak - Martinez, seconded by Councilmember Reilly, a motion in support of Mayor Flores' Proposal No. 5, with DIRECTIONS TO STAFF to modify said proposal as necessary, was UNANIMOUSLY APPROVED. At this time, Mayor Flores called forward those members of the public who submitted speaker cards.for this item. 1. Michael and Lauren Caalim 295 Burton Avenue: Mayor Flores noted that the Caalims desired to speak about the swimming pool closures, but that they left due to the lateness of the hour. 2. Francesca Hopkins 662 Holly Avenue, was recognized and indicated that she was speaking as both a pool patron and as an employee. She noted that there has been some mismanagement in the past of pool resources, and she recommended modifying pool schedules to more efficiently allocate resources. Furthermore, she outlined several reasons why Alicia Pool would be ideal to remain open all day for swimming lessons, and she expressed her support for finding a middle ground between Proposals 4 and 5 as outlined in the staff report. 3. Bill Conner 7145 Avenida Cala, was recognized and noted that he is a lap swimmer, lifeguard, and swim instructor here in town. He urged Council not to waste money by heating several pools for short periods of time, but rather to fully maximize the hours of the pools that will remain open. He indicated that warm pools attract more patrons, that a longer summer schedule for the pools will attract and retain more youngsters as summer employees, and that more two -week swimming lesson session can be scheduled. He expressed support for keeping Honeybee and Benicia Pools open all the time, especially B -Pool with its new slide and PUMP. Recreation Director Barry shared final comments on staff's efforts to pursue partnerships for the operation of the City's pools. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park March 26, 2002 16. BUDGET MATTERS: *CONCURRENT MEETINGS MINUTES Page(18) 1. Review results of March 26, 2002, Budget Work Session: Report Out /Action: City Manager Netter reported that Council was not prepared to make any cuts at tonight's Work Session, and that staff would be bringing additional information for Council consideration. 2. New City Hall - Review of estimated cost savings and other benefits with construction of the new City Hall: Council Discussion /Direction: City Manager Netter referred Council to the information from Assistant City Manager Donley provided in the agenda packets, and Council CONCURRED to proceed with the construction of the new City Hall. 17. GENERAL PLAN IMPLEMENTATION PROGRAM — MATTERS RELATED TO THE GENERAL PLAN PROCESS, IF ANY: 1. Status Report on General Plan Implementation: City Manager Netter referred Council to the memo from Planning Director Kaufman provided in the agenda packets. 2. *CORRECTION ABOVE General Plan Implementation Oversight Committee, March 26, 2002, meeting: Councilmembers Vidak- Martinez and Mackenzie reported on several matters discussed at the meeting, including the following: (1) Prior to consideration of the Growth Management Ordinance, a study needs to be done regarding infrastructure needs; (2) *E)ise ssi limits — and — request f6z --a staff repo rt — f6i— Gvtcrie-rr disci ssie Request that the full City Council give policy direction regarding how.infill development is to be handled in relation to the Growth Management Ordinance; (3) Discussion regarding waste water treatment capacity issues; and (4) Upholding of General Plan's 100 -foot buffer zone in terms of the Northeast Specific Plan. from 9/9/02 City Council meeting: Per Councilmember Vicki Vidak- Martinez (deletion lined out /addition underlined) 3. Other, if any: None. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(19) 18. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Mayors' -& Councilmembers' Association, March 14, 2002 meeting: Sonoma Countv Transportation Authority (SCTA) report on Sonoma /Marin Area Rail Transit (SMART) governance issue: Council Discussion /Direction: Upon MOTION by Councilmember Vidak- Martinez, seconded by Mayor Flores, a motion was made that to be eligible for appointment to the SMART governance team, an individual should be a member of the Mayors' & Councilmembers' Association, *sheu d have a traffie baejEgre;and, and sheuld be on . .. Said motion was APPROVED 4 -1 with Councilmember Mackenzie dissenting. *CORRECTION ABOVE from 4/9/02 City Council meeting:Per Councilmember Vidak - Martinez (deletion lined out) 2. Joint Meeting with Sonoma State University President's Cabinet, March 20, 2002: Mayor Flores referred Council to the meeting agenda and summary notes provided in the agenda packets. 3. Joint Meeting with Cotati- Rohnert Park Unified School District April 10, 2002: Councilmembers Mackenzie and Reilly indicated that they could attend the meeting on the scheduled day. Mayor Flores ASKED Councilmembers to submit their agenda items to City Manager Netter. Councilmember Mackenzie noted that, among other items, he wants to discuss mutual budget matters, school uniforms, and Richard Crane School. 4. Other, if any: None. 19. TRANSPORTATION MATTERS: 1. Sonoma County Transportation Authority (SCTA), March 18, 2002, meeting: Councilmember Mackenzie referred to the SCTA agenda. He noted that the Authority Directors were not in favor of putting any sales tax measures on the ballot this year, and that he will report the Council's decision regarding the SMART governance issue to the Marin Congestion Management Agency on April 4, 2002. 2. Other, if any: None. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(20) 20. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the Councilmembers. City Manager Netter called attention to two communications for INFORMATIONAL PURPOSES: (1) Item 16 to Assistant City Manager Donley regarding Community Development Block Grant (CDBG) Technical Advisory Committee Funding Recommendations for FY 2002 -03; and (2) Item 19 from Sonoma City Council regarding Reactivation of Workforce Housing Linkage Fee Study Working Group to be held April 4, 2002, from 6:00 to 8:00 p.m. in the City of Rohnert Park Conference Room. 21. MATTERS FROM /FOR COUNCIL: 1. Recommending resolution supporting open space efforts of Lafferty Ranch. City of Petaluma. At- the suggestion of Councilmember Mackenzie, Council CONCURRED to DEFER the Lafferty Ranch matter to a later date. 2. Recommending Mayor's letter of support for Reverend Tharpe's project to assist with fundraiser: Mayor Flores INDICATED that he would send a letter of support for Reverend Tharpe's project to help in securing financing /donors. 3. Community Park development plan: Councilmember Reilly REQUESTED an update on the Community Park development plan. 4. Other informational items, if any: .a. Next vice Mayor: vice Mayor Spiro SUGGESTED that Councilmember Reilly be made the next Nice Mayor. 22. CITY MANAGER'S REPORT: 1. Spring Clean -Up, April 19 -28, 2002 Crushers' Stadium: INFORMATIONAL PURPOSES. 2. Agenda Time Schedule /Plan: INFORMATIONAL PURPOSES. 3. Other informational items, if any: None. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES March 26, 2002 Page(21) At this time, Mayor Flores passed the gavel to Vice Mayor Spiro so that she could adjourn her last meeting as a member of the Rohnert Park City Council. 23. OTHER UNSCHEDULED PUBLIC APPEARANCES: At this time, Vice Mayor Spiro called forward any members of the public wishing to speak. No one responded. ADJOURNMENT: There being no further business, Vice Mayor Spiro ADJOURNED the meeting at approximately 12:22 a.m. Katy Leonard, Certified Shorthand Reporter CSR No. 11599 Armando Flores, Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority t; t' M �!. !' N. 9 F k �a v� I � s„ x � }� 2 - ®± . Ail, � }� 2