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2002/04/23 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY April 23, 2002 Tuesday The concurrent meetings of the City of Rohnert Park for the City Council, the Community Development Commission, and the Rohnert Park Financing Authority met this date in regular session for a regular meeting to commence at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor Flores presiding. CALL TO ORDER: Mayor Flores called the regular session to order at 7:10 p.m. and led the pledge of allegiance. ROLL CALL: Present: (3) Councilmembers Mackenzie and Vidak- Martinez; and Mayor Flores. Absent: (1) Councilmember Reilly. Staff present for all or part of the_meeting: City Manager Netter, City Attorney Strauss, Assistant City Manager Donley, City Engineer Gaffney, Finance Director Lipitz, Recreation Director Barry, and Public Works Manager Stephens. 1. MAYOR'S REPORT ON CLOSED SESSION: Mayor Flores reported on the closed session which commenced at approximately 6:00 p.m. to discuss matters listed on the agenda attachment, representing an update. PERSONNEL MATTERS: 1. Rohnert Park Public Safety Officers' Association (RPPSOA) negotiations with Consultant Lee Finney and Personnel Manager Robbins: Nothing to report. 2. Evaluation of Performance - City Attorney: Nothing to report. City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(2 ) LITIGATION MATTERS: 1. South County Resource Preservation Council vs. City of Rohnert Park: Nothing to report. REAL ESTATE NEGOTIATIONS: 1. City -Owned Lands - Southwest Boulevard and Rohnert Park Expressway West: Nothing to report. 2. Lands Around Stadium: Nothing to report. 2. APPROVAL OF CONCURRENT MEETING MINUTES FOR: BUDGET WORK SESSION - APRIL 9, 2002 REGULAR CONCURRENT CITY MEETINGS - APRIL 9, 2002 Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, the Budget Work Session Minutes of April 9, 2002, and the Regular Concurrent City Meetings Minutes of April 9, 2002, were APPROVED AS SUBMITTED 3 -0 -1 with Councilmember Reilly absent. Mayor Flores asked the Councilmembers if there were any informational communications to add to the agenda. * Councilmember Vidak- Martinez: (1) Economic Development Subcommittee meeting; (2) Water Subcommittee meeting. *rniin�i l mamhar Markenzi e — (1 ) ri ty TTal 1 giibr-ninpii ttaa meeting; (2) Building the North Bay Conference held by North Bay Business Journal Construction 2002, on April 23, 2002, at the Doubletree Hotel, Rohnert Park. 4. YOUTH OF THE COMMUNITY - COMMENTS, IF ANY: Mayor Flores invited any _youth in the audience to share comments. There was no response. 5. SONOMA STATE UNIVERSITY ASSOCIATED STUDENTS, INC., REPRESENTATIVE: 1. Recognizing SSU ASI Representative Travis Tabares: ASI Representative Tabares was recognized. *City Council /Community Development Commission /. Rohnert Park Financinq Authoritv City of Rohnert Park *CONCURRENT MEETINGpSS MINUTES April 23, 2002 2. SSU ASI Report /Comments, if any: ASI Representative Tabares reported on several events /issues, with highlights including the following: (1) DISTRIBUTION of The r; (2) Black & White Ball a success; (3) JUMP events - Third Annual Faces of the Homeless panel going on; Fifth Annual Hunger Awareness Dinner, April 25, 7 -9 p.m.; (4) Sports update - track; (5) ASI Elections coming up; (6) ANNOUNCEMENT - ASI Representative Tabares announced that he will be introducing the newly elected Vice President of University Affairs at the next Council meeting. He thanked Council for efforts in continuing the connection with SSU. Mayor Flores INDICATED that he would like to invite representatives from SSU and the School District to the grand opening of the new library for the burying of the time capsule. 6. SCHEDULED APPEARANCES /PRESENTATIONS: 1. CITY OF ROHNERT PARK 2001 MERIT AWARDS - Recommended by Families and Children Commission (FACC) (formerly Community Outreach for Youth & Families COYF Commission): Council commended each Merit Award recipient and thanked each individual /group for their outstanding efforts. *Community Service /Individual - Fred Brokaw *Community Service /Business - 49er Pet Store *Community Service /Schools - Education Foundation - Cotati- Rohnert Park *Community Service /Organization - Rohnert Park Department of Public Safety volunteer Firefighters: At this time, Lieutenant Ted Giesige DISTRIBUTED new badges to the Volunteer Firefighters. *Cultural Enrichment - Margot Godolphin *Nei hborhood Enrichment - Marlyn Keller: Gary Jelinek accepted on behalf of Ms. Keller, and he ANNOUNCED that anyone interested in participating Rebuilding Together, formerly Christmas in April, should report to 49er Pet Store, Saturday, April 25, 2002, at 7:00 a.m., prior to the day's activities. *Youth Service - Ryan Inlow *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(4 ) Councilmember Vidak- Martinez DISTRIBUTED the April, 2002, issue of "Sonoma Business Magazine," and she referred Council to the article entitled, "Neighborhood Angels," about the Rebuilding Together program, and including a picture of Marlyn Keller, head of Rohnert Park's Rebuilding Together. 2. California Parks and Recreation Society Award to Rohnert Park Senior Center for the Senior Citizen Variety Show: Recreation Specialist Wendy Audiss and Senior Coordinator Vicki Wilkerson accepted the award for the Senior Center, and they commended the seniors who participate in the Variety Show. 7. UNSCHEDULED PUBLIC APPEARANCES: Mayor Flores stated that in compliance with State law, The Brown Act, members of the public wishing to make a comment may do so at this time, limited to 3 -5 minutes per appearance, with a 30- minute limit. 1. M. Wayne Thush, 4400 Hollingsworth Court, was recognized and DISTRIBUTED a copy of an April 10, 2002, letter to City Attorney Strauss. He urged the Council to support the City in new negotiations with CourseCo in order to modify the lease regarding private cart issues and an unlimited resident annual card program. He also asked that the City protect homeowners' "intruding improvements" on the North Course until Council reconsideration of the private cart issue is concluded. Council CONCURRED TO DIRECT STAFF to report back with reco,-- nen-dations on the private access matter after tale April 30, 2002, Golf Course Committee meeting. Mayor Flores advised staff that it would be best, when reconstruction of the North Course begins, to avoid harming the areas by the gates until the such time that Council reviews staff's recommendations. *City Council /Community Development Commission/ Rol-inert park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(5 ) *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 8. CONSENT CALENDAR: Mayor Flores asked if there were any questions about the matters on the Consent Calendar, which were explained in the City Manager's Council Meeting Memo. The Mayor signified removal of three Consent Calendar item for further discussion as follows: Resolution Nos. 2002 -65 and 2002 -73 per Councilmember Mackenzie's recommendation, and Resolution No. 2002 -67 per Councilmember Vidak- Martinez' recommendation. A. ACKNOWLEDGING THE CITY MANAGER /CLERK'S REPORT ON THE POSTING OF THE MEETING'S AGENDA B. APPROVAL OF BILLS /DEMANDS FOR PAYMENT CONCURRENTLY FOR: *CITY OF ROHNERT PARK /CITY COUNCIL IN THE AMOUNT OF $1,296,190.45 *COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $103,348.02 C. ACCEPTING CASH /INVESTMENTS REPORT FOR MONTH END, FEBRUARY 28, 2002, CONCURRENTLY FOR: *CITY OF ROHNERT PARK /CITY COUNCIL *COMMUNITY DEVELOPMENT COMMISSION * ROHNERT PARK FINANCING AUTHORITY D. Resolutions for Adoption: 2002 -66 RECOGNIZING THE MONTH OF MAY, 2002, "OLDER AMERICANS' MONTH" 2002 -68 ADOPTING INVESTMENT POLICY FOR IDLE FUNDS 2002 -69 CALLING FOR SEALED PROPOSALS FOR SIDEWALK REPLACEMENT AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF ROHNERT PARK 2002 -70 CALLING FOR SEALED PROPOSALS FOR GENERAL CONTRACTOR FOR REMODELING AT BURTON AVENUE RECREATION CENTER (BARC) 2002 -71 APPROVAL OF AGREEMENT FOR SERVICES WITH JOHN L. MOE CIVIL ENGINEERING FOR PROJECT ASSISTANCE FOR FEDERAL /STATE GRANT - FUNDED PROJECTS *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(6 ) 2002 -72 APPROVAL OF AMENDMENT NO. 2 TO COOPERATIVE AGREEMENT FOR FUNDING AND ADMINISTRATION OF THE ROHNERT PARK WATER CONSERVATION PROGRAM 1999 -2000 2002 -74 REJECTING THE CLAIM OF KIMBERLY AND ALVIN SCHIFRIN (RE. ALLEGED DAMAGE TO FENCE) Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, with the exception of Resolution Nos. 2002 -65, 2002 -67, and 2002 -73, the Consent Calendar, as otherwise outlined on the meeting's agenda, was APPROVED 3 -0 -1 with Councilmember Reilly absent. Item for Consideration: 2002 -65 RECOGNIZING MAY 12 -15, 2002, AS "NATIONAL POLICE WEEK," AND WEDNESDAY, MAY 15, 2002, AS "PEACE OFFICERS! MEMORIAL DAY" Councilmember Mackenzie recognized the work of the City's Public Safety officers, and he noted that two Public Safety officers have been back in New York City presenting the funds raised by Pennies for Peace. Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, Resolution 2002 -65 was APPROVED 3 -0 -1 with Councilmember Reilly absent. Item for Consideration: 2002 -67 PROCLAIMING THE MONTH OF MAY, 2002, "VETERANS APPRECIATION MONTH" At the request of Councilmember Vidak- Martinez, Mayor Flores read Resolution No. 2002 -67. Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Mackenzie, Resolution 2002 -67 was APPROVED 3 -0 -1 with Councilmember Reilly absent. Item for Consideration: 2002 -73 APPROVING AGREEMENT WITH JONATHAN HERR & ASSOCIATES FOR A CONCEPTUAL PLAN FOR COMMUNITY FIELDS PARK *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(7 ) Councilmember Mackenzie discussed concerns about clarification of the Conceptual Plan in terms of the General Plan. Council discussion concluded, and upon MOTION by Councilmember Mackenzie, seconded by Mayor Flores, Resolution 2002 -73 FAILED 2 -1 with Councilmember Vidak- Martinez dissenting. Council CONCURRED TO DIRECT STAFF (1) to meet with the Sonoma County Agricultural and Open Space District to consult /clarify matters related to the Community Fields Conceptual Plan prior to the spending of monies; and (2) to report back to Council. *************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 9. OTHER RESOLUTION FOR CONSIDERATION: 2002 -75 URGING THE PETALUMA CITY COUNCIL, THE SONOMA COUNTY BOARD OF SUPERVISORS, AND THE SONOMA COUNTY AGRICULTURAL PRESERVATION AND OPEN SPACE DISTRICT (OSD) TO PROCEED WITH THE PURCHASE OF THE DEVELOPMENT RIGHTS ON THE LAFFERTY RANCH PROPERTY TO BENEFIT SONOMA COUNTY RESIDENTS Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, Resolution 2002 -75 was APPROVED 3 -0 -1 with Councilmember Reilly absent. At this time, Mr. Bruce Hagen DISTRIBUTED postcards of Lafferty Ranch to the Councilmembers. 10. SELECTION OF VICE MAYOR DUE TO RESIGNATION OF LINDA SPIRO ON MARCH 31, 2002: Council Discussion /Action: Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Mackenzie, a motion to select Councilmember Reilly as the next Vice Mayor was APPROVED 3 -0 -1, with Councilmember Reilly absent, and with DIRECTIONS TO STAFF TO review and report back on procedural matters pertinent to the resignation of a Councilmember. 11. NEW CITY HALL FACILITY - STAFF REPORT: *Results of Bids Received *Research Options *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 page (8) City Manager Netter briefly summarized the contents of the staff report. He noted that staff will be coming back at the first meeting in May with recommendations for Council consideration of ways to reduce costs, which are $1.2 million over the construction estimate *regarding the City Center Plan. Councilmember Mackenzie and Mayor Flores, members of the City Hall Planning Subcommittee, gave an overview of their meeting earlier this evening. *CORRECTION ABOVE from 5/14/02 City Council meeti.nq:Per Councilmember Vidak- Martinez(addition underlined) FOR THE RECORD, Councilmember Mackenzie stated that significant costs have already been expended for this project. For example, he noted that the architectural work and drawings have already cost over half -a-million dollars of the monies that came out of the issuance of the bond. He indicated it was the belief of himself and Mayor Flores as the Subcommittee members that directions to staff would be on the positive side that this was the L__Lme for the City, as the old City Hall was being soid, to move towards construction of the new City Hall as a commitment towards the City Center approach, a commitment to some of the City's redevelopment activities, and a commitment to economic development. FOR THE RECORD, Councilmember Vidak- Martinez stated that all options for uses of the certificates of participation for a public- capital facility should be explored, as well as all options for staying within the $5 million budget. She also noted that she does not necessarily believe that if something is built, people will come. She indicated that developers have expressed concerns about how they have been treated by staf f in terms n f c „stonier service ,en,,le t, • i , a � N N ss, and corporate culture; and she added that if the City has those three things, developers will be happy_ to work with the City. Mayor Flores reiterated that the City Hall matter will be brought back for Council consideration at the first Council meeting in May. 12. BUDGET MATTERS - CONSIDERATION OF BUDGET WORK SESSION RESULTS TO DATE WITH STAFF REVIEW /COMMENTS AND COUNCIL DISCUSSION /ACTION ON BUDGET ITEMS LISTED IN BOLD TYPE BELOW AS FOLLOWS: 1. FY 2002 -03 Budget Projected Shortfall /Includes Anticipated Additional Costs: City Manager Netter DISTRIBUTED AND REVIEWED a revised Projected Shortfall document dated April 22, 2002. *City Council /Community Development. Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(9 ) 2. FY 2002 -03 Proposed Expenditure Reductions: City Manager Netter DISTRIBUTED a revised Proposed Expenditures Reductions document dated April 22, 2002. Council CONCURRED to vote on the departmental reductions, as outlined in the updated Proposed Expenditures Reductions FY 2002 -03 document, individually as follows: General Government: Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, a motion to accept the General Government recommendations was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. Public Safety: Council discussion ensued about the elimination of counseling services and the need for coordination with the County and local resources. Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, a motion to accept the Public Safety recommendations was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. FOR THE RECORD, Councilmember Mackenzie requested that Department of Public Safety staff, the community, and the County's counseling providers be informed of the impact on counseling services based on the Council's action this evening. Public Works: City Manager Netter and staff clarified an amendment to the total by adding back one position half -time, thereby reducing the total reductions to $119,000. Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, a motion to accept the Public Works recommendations as amended was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. Recreation: Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, a motion to accept the Recreation recommendations was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. Performing Arts: Upon MOTION by Councilmember Mackenzie, seconded by Councilmember Vidak- Martinez, a motion to accept the Performing Arts recommendations was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(10) 3R THE RECORD, Councilmember Mackenzie stated that'it was the intention of the original Performing Arts Committee, of which he and former Vice Mayor Spiro were members, that the reader board sign improve the financial performance in the area of the Performing Arts Center. He noted that he will be watching carefully the performance in terms of revenue- generation by this reader board sign as Council moves through the next fiscal year. Furthermore, he noted that Council will have to reexamine the Performing Arts Center with a critical eye as other City departments and the senior management team have already undergone critical examination. Councilmember Vidak- Martinez SUGGESTED that staff and Council begin to examine how the Performing Arts Center and the future Green Music Center can be hooked together in entrepreneurial ways to attract and maintain large numbers of visitors to Rohnert Park. Mayor Flores stated that the total of the Expenditure Reductions.for FY 2002 -03 is $1,403,336. Councilmembers stated their perspectives on the budget, summarized as follows: Councilmember Vidak - Martinez: She stated that it was difficult to vote for these cuts because she understands what they represent. She said that since she got on the Council almost six years ago, she has been concerned about the lack of an economic development plan and the spending down of the City's assets. She indicated that she has always pushed for the City to make money and capitalize on several opportunities, many of which have already passed. She questioned the Council's record of being responsible stewarH.q fn r tho r; + ­ ­A ; +- ti.,,,a.,._+_ v V1l.Y U11U 11J },J I.L t..7.l�C L, and she stated that she - voted -for this year's budget *scuts and adjustments because it was the responsible thing to do, despite her feelings that it is not the proper way for the City to move forward. She acknowledged that next year's budget will be equally difficult, and she expressed a willingness to work with anyone to improve the fiscal situation of the City. Finally, she reiterated that she protested being put in the position of voting for *2 the cuts and adjustments for this budget, but, again, that it was done in an attempt to be responsible. Furthermore, she urged the City to make money and not to dip into the General Fund Reserve or the Endowment Fund. *1&2 CORRECTIONS ABOVE from 5/14/02 Council mtg. Per Councilmember Vidak- Martinez(additions underlined) *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(11) Councilmember Mackenzie: He stated that he has been on the Council almost six years, and that it is his feeling that the City has grasped economic- development opportunities in the last few years, including the theaters and the development of the General Plan. He noted that the Costco project has been delayed in large part because of the vast number of environmental details and regulations which must be mitigated. He noted that he is not happy to vote for this year's budget, as he too enjoys the many amenities of the City. Finally, he remarked that he is hopeful that the Economic Development Committee, of which he is a member, will begin to move in positive directions. Mayor Flores: As the senior member of the Council, he stated that the challenges of this year's budget were the worst he has faced for the City. He noted that the focus should remain on economic development and maintaining appropriate levels of quality services that the residents expect. 3. Revenue Enhancements Ballot Measures -..Consideration of Pollster Questions: Assistant City Manager Donley reviewed the staff report. Councilmembers Vidak- Martinez and Mackenzie RECOMMENDED that staff/ Council revisit the City Center Plan; namely, (1) the development gap between the City Center Plan and the reality of what it would take to develop that area, and (2) the options for the parking situation in the City Center Plan. Assistant City Manager Donley also summarized the pollster questions as outlined in the staff report. Council CONCURRED TO DIRECT STAFF to redesign the list of City services to better reflect what people would be willing to pay'for, and to include a question about household size in the pollster questions. 4. General Fund Reserves - Consideration of using General Fund Reserves: City Manager Netter and Finance Director Lipitz DISTRIBUTED AND REVIEWED a four -page document outlining four scenarios regarding Projected Reserve Balances for FY 2002 -03 and FY 2003 -04. Council discussion concluded, and upon MOTION by Mayor Flores, seconded by Councilmember Mackenzie, a motion to depreciate the General Fund Reserve down to three percent (3 %) was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. Councilmember Mackenzie SUGGESTED that staff review business license fees. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(12) 5. Endowment Funds - Consideration of Endowment Fund Borrowing: Brief discussion concluded, and Council CONCURRED to leave the General Fund Endowment Reserve intact. 6. Cultural Arts Commission request for $2,000 for Partnership between the City, Cultural Arts Commission, and Department of Art & Art History at SSU: Upon MOTION by Councilmember Mackenzie, seconded by Mayor Flores, a motion to approve the request of the Cultural Arts Commission as stated above FAILED 2 -1 -1 with Councilmember Vidak- Martinez dissenting and with Vice Mayor Reilly absent. Councilmembers agreed that the idea has merit and should be pursued. Councilmember Vidak- Martinez RECOMMENDED that the Commission research the possibility of private funding, and Councilmember Mackenzie offered to help the Commission with �_ _d_ any iuiiuiaiSiiig act:ivi.tie8. 7. Council Agenda Public Mailers - Consideration of charging fees to cover mailing /postage costs for Council Agenda Mailers requested by public: City Manager Netter summarized the contents of the staff report. Mayor Flores noted that all Council agendas, minutes, and memos are currently available at City Hall, or via the Web, and soon will be available at the new Library as well. Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Reilly, a motion to proceed with the process to approve the subscription rates for mailed City agendas, minutes, and /or memos was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. 13. OLD LIBRARY BUILDING - CONSIDERATION OF OPTIONS FOR THE OLD LIBRARY BUILDING: 1. Staff Report: Assistant City Manager Donley shared the contents of the staff report. 2. Council Discussion /Action: Upon MOTION by Councilmember Vidak- Martinez, seconded by Councilmember Mackenzie, a motion to DIRECT STAFF to prepare the old library for sale and to present a request for proposals for broker services to transact the sale of the old library was APPROVED 3 -0 -1 with Vice Mayor Reilly absent. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(13) 14. GENERAL PLAN IMPLEMENTATION PROGRAM - MATTERS RELATED TO THE GENERAL PLAN PROCESS: 1. Status Report on General Plan Implementation: City Manager Netter referred Council to the staff report from Planning and Community Development Director Kaufman. 2. Consideration of in -lieu fees for community separator mitigation: a. Staff Report: City Manager Netter summarized the contents of Planning Director Kaufman's staff report. b. Council Discussion/Action:: Council discussion concluded with Council CONCURRENCE to DIRECT STAFF to set up a meeting between staff and the General Plan Implementation Oversight Committee as soon as possible to discuss in -lieu fees, particularly the definition of "unique circumstances ", and to report back to Council for a full discussion of the recommendations. 3.School District Boundaries (From April 10, 2002, Joint Meeting with Cotati - Rohnert Park Unified School District): City Manager Netter gave a brief overview of the School District Boundaries issue. Council Discussion /Action: Council discussion concluded with Council CONCURRENCE TO DIRECT STAFF to begin formal discussions with our School District to develop a plan for bringing certain School District boundaries in line with the City's sphere -of- influence. Councilmember Vidak- Martinez gave *1,4an He r—&R Ann Huber, Assistant Superintendent of the Cotati - Rohnert Park Unified School District, a copy of the April 23, 2002, letter from Kevin Pohlson, Vice President Land & Planning for Brookfield Homes, regarding the University District Specific Plan and School District Boundaries. Mayor Flores ASKED *2 Ms. u ffre Ms. Huber to relate to the School Board that the Council will support the School Board and the administration in any way to facilitate matters related to the School Boundaries. *1 & 2 CORRECTIONS ABOVE from 5/14/02 City Council meeting: Per Councilmesnber Vicki Vidak - Martinez (deletion lined out /addition underlined) 4. Other, if any: None. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(14) 15. CABLE T.V. MATTER - AT &T.BROADBAND LETTER REQUEST FOR HEARING REGARDING FRANCHISE AND TRANSFER AGREEMENTS: INFORMATIONAL PURPOSES ONLY Staff Report: City Manager Netter gave a brief staff report and referred Council to AT &T's April 12, 2002, letter. He noted that staff will be responding to AT &T's request for a hearing before himself or a designated hearing officer. 16. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Joint Meeting with Cotati- Rohnert Park Unified School District, April 10 2002, meeting: Councilmembers briefly shared their perspectives of the meeting. 2. Mayors' & Councilmembers' Association, Board of Directors' meeting, April 11, 2002: City Manager Netter and Councilmember Mackenzie indicated that they attended the meeting, and Councilmember Mackenzie gave an update on the matter of the SMART Board membership and the Workforce Housing Linkage Fee Study. Council Discussion /Action on items for above meeting as follows: a. Working Group Representation Assignment: Council CONCURRED to approve the continuation of Councilmember Mackenzie's role as a Working Group representative. b. Invite County to formally loin Mayors' & r.,.,, l mcmlarc Ap.nri nt-.i nn _ Council CONCURRED TO SUPPORT the invitation of a County representative to formally join the Mayors' & Councilmembers' Association. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(15) 3. Other, if any: a. Economic Development Committee: Councilmembers Vidak- Martinez and Mackenzie briefly summarized the topics of their orientation meeting as follows: (1) They will be attending A.B.A.G. Spring General Assembly, April 25, 2002, in San Francisco; (2) They will be attending Customer Service Seminar next month in Santa Rosa; (3) Discussion about studying the City Center development gap; (4) Consideration of hiring a consultant to identify economic development opportunities, internal responsiveness, and organizational culture to improve the planning and permitting process. b. Water Subcommittee April 23, 2002: Councilmember Mackenzie summarized the topics of the meeting as follows: (1) Discussion of the complexities related to the biological assessments prepared under the Endangered Species Act, potential problems to our flood control programs under the Clean Water Act and some new programs handed down through the Regional Water Quality Control Board; (2) Need for a negotiating team representing the City to work as part of the Water Advisory Committee in negotiations with SCWA and the Board of Supervisors; (3) Agreement with Randy Poole of SCWA to meet monthly with the Water Subcommittee; and (4) Need to come back to the full City Council to request formal adoption of the members of the Water Subcommittee as the negotiating team to represent the City. 17. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the Councilmembers. Councilmember Mackenzie: Letter from City of Santa Rosa, Subregional System Project Upgrade Meeting, May 1, 2002, 6:30 p.m., Santa Rosa - Councilmember Mackenzie RECOMMENDED that the City be represented at that meeting due to the potential impact on the City, particularly the wastewater treatment activities. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(16) 18. MATTERS FROM/FOR COUNCIL: 1. Letter to Sonoma County Transportation Authority (SCTA) on Regional Mitigation Plan for Traffic: At the suggestion of Councilmember Mackenzie, Council CONCURRED TO DIRECT STAFF to prepare and send the letter as described above to SCTA through Councilmember Mackenzie in his capacity as Chairperson. 2. Special Meeting to Interview City Council Candidates, 6:00 p.m., Friday, April 26, 2002: INFORMATIONAL PURPOSES ONLY. Mayor Flores referred Council to Vice Mayor Reilly's memo indicating that he may not be able to attend due to business travel. Council discussion concluded with Council CONCURRENCE (1) to proceed with the Special Meeting as set forth, and (2) to notify the candidates that there may only be three Councilmembers present due to the possible absence of Vice Mayor Reilly. 3. Other informational items, if any: None. 19. CITY MANAGER'S REPORT: 1. Policy Change for Dog and Animal Complaints: INFORMATIONAL PURPOSES ONLY. City Manager Netter gave a brief overview of the staff report. Mayor Flores REQUESTED that staff look into a proliferation of rabbits in B- Section, and Councilmember Vidak- Martinez REQUESTED that staff loop -1 iiil.v a problem of frogs in pools, specifically in M- Section. 2. Other informational items, if any: a. Legislative Day May 15 -16, 2002, Sacramento: City Manager Netter called attention to the Legislative Day, and Councilmember Mackenzie stated that he would attend. 20. OTHER UNSCHEDULED PUBLIC APPEARANCES: At this time, Mayor Flores called forward any members of the public wishing to speak. No one responded. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES April 23, 2002 Page(17) ADJOURNMENT: There being no further business, Mayor Flores ADJOURNED the meeting at approximately 9:45 p.m. Katy Leonard, Certified Shorthand Reporter CSR No. 11599 Armando Flores, Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority