Loading...
2005/06/28 City Council Resolution (13)RESOLUTION NO. 2006 - 203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING POSITION CLASSIFICATIONS (ATTACHED) AND SALARY RANGES FOR THE POSITIONS OF ACCOUNTING SERVICES SUPERVISOR, ANIMAL SHELTER SUPERVISOR AND ANIMAL HEALTH TECHNICIAN WHEREAS, the City Manager has accomplished a comprehensive review and analysis of current position classifications and staffing in various City Departments; and WHEREAS, the City Manager as the Personnel Officer for the City recommends the following position reclassification based on level of work currently being performed: From To Payroll Specialist Accounting Services Supervisor 76 -CF (Confidential Unit) 80 -CF (Confidential Unit) $4,120 - $5,0071month $4,654 - $5,657 1month WHEREAS, the City Manager recommends retaining the position classification of Payroll Specialist in the City's Classification and Compensation Plan in the event of any future hiring needs; and WHEREAS, the City Manager recommends a salary increase for the position of Animal Shelter Supervisor in order to attract and retain qualified employees as follows: From 74X (RPEA Unit) $3,910 - $4, 7521month To 81X (RPEA Unit) $4,651 - $5,653 /month WHEREAS, the City Manager further recommends approving the attached revised job description for Animal Health Technician and further recommends filling a current vacancy of a full -time Animal Shelter Technician instead at the level of Animal Health Technician; NOW, THEREFORE, BE IT RESOLVED by the Rohnert Park City Council that said class specifications and salary listed below are approved effective July 1, 2005. DULY AND REGULARLY ADOPTED this 28th day of June, 2005. ATTEST: City Clerk CITY OF ROHNERT PARK FLARES: AYE SMI'T'H: AYE SPRADLIN: AYE VIDAK- MARTINEZ: AYE MACKENZIE: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) CITY OF ROHNERT PARK ACCOUNTING SERVICES SUPERViSOR DEFINITION Oversees, supervises and performs accounting and statistical record keeping assignments related to business and animal licenses, accounts payable, cash receipts, the preparation and maintenance of fiscal reports, records, and processing of the City payroll; tracks and provides information related to City investments; performs a variety of accounting activities related to the City's benefit and retirement programs; .performs other duties as required. DISTINGUISHING CHARACTERISTICS The Accounting Services Supervisor functions as a first level supervisor class in the Finance Department. Incumbents oversee and perform detailed account and statistical record keeping assignments related to the City's payroll and benefit programs, accounts payable, and licensing functions and performs a variety of functions aiding the City Treasurer. it is distinguished from the Finance Services Manager in that the latter has a broader range of responsibilities. An Accounting Services Supervisor is expected to work with a great deal of independence in performing assigned functions. SUPERVISION RECEIVED /EXERCISED Direction is provided by the Finance Services Manager while some assignments may come directly from the City Treasurer. Supervision is provided to Accounting Specialists and others performing accounting and statistical record keeping assignments. Functional supervision is provided to others involved with the preparation and maintenance of payroll and benefit data and information. ESSENTIAL DUTIES Oversees, supervises and participates in the activities related to payroll and employee benefits, investment tracking; accounts payable, business and animal licensing, cash receipts, and related accounting and statistical record keeping; oversees input, balancing and reconciliation of data in the general ledger. Plans, schedules and assigns work; participates in the hiring, training, evaluation, discipline and career development of subordinates; reviews the work of subordinates as necessary and serves as a resource to assist in solving problems. Processes time cards; makes salary, and benefit adjustments; inputs and checks data necessary to produce payroll; checks computer printouts for accuracy of information and distributes payroll to employees. Computes, adjusts and distributes monthly, semi - monthly, and annual reppgs necessary to meet payroll reporting requirements, including W -2's; prepares and processes Federal and State withholding payments; disburses payments to benefit providers. City of Rohnert Park Accounting Services Supervisor Page 2 of 3 Checks, adjusts, and makes all correcting journal entries for payroll and benefit data, deductions, and insurance funds to the computer printouts; reviews and balances payroll and benefit reports. Responds to a variety of inquiries regarding employee pay and benefits; interprets, applies, and explains relevant policies, regulations and provisions of Memoranda of Understanding. Investigates and resolves a variety of sensitive, confidential pay and other accounting issues requiring discussion with employees and managers and research through records, entries and documents. Identifies specific difficulties or potential problem areas and recommends corrective methods or policies. Performs a variety of account and statistical record keeping work related to the City's retirement and benefit programs; Tracks city's investments; enters data into system; researches and recommends investment opportunities; provides information to Accountant Auditor; and completes necessary reports. Works with information systems to create, analyze and revise relevant data processing applications. Operates office equipment and computer systems. Responds to a variety of requests for information from financial institutions and the courts regarding the City's payroll and other accounting functions. QUALIFICATIONS Experience /Education Sufficient experience and education to successfully perform the duties of an Accounting Services Supervisor. A typical way of obtaining the required qualifications is to possess the equivalent of three years of progressively responsible experience in financial and statistical record keeping work involved in the processing of a public agency payroll of a jurisdiction of a comparable size to the City of Rohnert Park. A Bachelor's Degree from an accredited college or university with major coursewprk in accounting, business, public administration or a closely related field is desirable. Knowledge /Skill /Ability Thorough knowledge of methods and practices of public financial and statistical record keeping, including payroll and benefit functions; laws and regulations governing the maintenance of a public agency payroll, benefit, and retirement program records; 06/17/05 City of Rohnert Park Accounting Services Supervisor Page 3of3 accounting principles, practices, and procedures; basic techniques of supervision; office methods, procedures, and practices; proper English usage, spelling, grammar, and punctuation. Ability to prepare and maintain accurate payroll information; understand and assist in the preparation of financial statements and reports; understand financial transactions and relationships among accounting documents; perform difficult and detailed accounting work; prepare, process, and manage multiple payroll activities; make accurate journal entries; apply contract provisions, laws, rules, and regulations pertaining to payroll and special projects; prepare and maintain a variety of payroll related fiscal and accounting records and reports; assign, supervise and evaluate the work of subordinates; analyze situations accurately and adopt an effective course of action; post data and make mathematical calculations with speed and accuracy; operate office machines, including computerized payroll systems, personal computer, typewriters, and calculators; establish and maintain cooperative working relationships. Vllorking _Conditions Position requires prolonged sitting in the performance of daily duties and frequent repetitive keyboarding motion for inputting data and preparation of checks and records. The position also requires walking, standing, stooping, some pushing, dragging, light and heavy lifting while handling computer reports and checks. The incumbent juggles multiple tasks, works under pressure of deadlines and with frequent interruptions. 06/17/05 CITY OF ROHNERT PARK ANIMAL SHELTER SUPERVISOR DEFINITION Supervises the operations, programs, and staff of the City's Animal Shelter assuring that humane standards of care are met for all. animals; assists with the development and implementation of the goals, policies, procedures, contracts, and budget of the Animal Shelter; acts as a sworn Animal Control Officer for the City; performs other duties as required. DISTINGUISHING CHARACTERISTICS The Animal Shelter Supervisor is a single position class responsible for the daily operations of the animal shelter program. The incumbent works with a great deal of independence and exercises considerable independent judgment in the management of facilities, programs, and personnel and has considerable public contact. SUPERVISION RECEIVED /EXERCISED The incumbent works under the direction and supervision of the Finance Director. The incumbent is responsible for the supervision of all Animal Shelter staff including volunteers. ESSENTIAL DUTIES Duties may include but are not limited to the following: Oversees the daily operation of the City's animal shelter program; manages kennel operations and programs, including providing paraprofessional animal health care, and maintains standards of conduct, cleanliness and safety. Assists with front counter operations, including adoptions, redemptions, animal intake and customer services; supervises the pet adoption program including the evaluation of animals for adoptability and euthanasia of unadoptable animals. Coordinates a public education and outreach program; creates and provides educational materials and training on the proper care of animals; provides information to the press regarding shelter activities; conducts and coordinates fund raising and educational events. Supervises, trains, coaches, and evaluates full -time and part -time employees and volunteers; recruits and coordinates the Animal Shelter's large volunteer program. Supervises and, if necessary, cleans and disinfects kennels, feeds and cares for animals. Works with other department staff and outside vendors /contractors to improve and maintain the facility. City of Rohnert Park Animal Shelter Supervisor Page 2 of 3 Oversees the purchasing of shelter supplies including pharmaceuticals, maintains records and inventories necessary to operate the facility. Assists in developing and then monitoring project budgets and expenditures; prepares administrative reports. Assists Public Safety and other agencies' officers with enforcing the animal control codes and ordinances and with incoming animals; acts as a hearing officer in animal nuisance hearings. QUALIFICATIONS Experience /Education Sufficient experience and education to successfully perform the duties of the Animal Shelter Supervisor. A typical way of obtaining the required qualifications is to possess three years' experience in animal shelter management, animal health care management or animal hospital office management which includes supervision of staff, plus sixty (60) college units in Veterinary Technology, Community Services, Business /Management or related field. Knowledge /Skill /Ability Knowledge of State and local laws, regulations, codes and ordinances relating to the proper treatment and sheltering of animals; techniques for properly and safely handling and caring for sick, injured, and /or fractious animals; principles of supervision and teambuilding; basic understanding of pharmaceuticals commonly used in the treatment of animals; basic understanding of the public budgeting process; able to communicate effectively in writing and methods for making effective public presentations to all ages; the use of computers for email communication, compiling statistics and general usage. Ability to oversee the operation of an animal shelter; handle a variety of animals safely and in a humane fashion; effectively oversee the expenditure of funds and develop budget recommendations; deal effectively and tactfully with pet owners and the public; establish and maintain cooperative working relationships with other departments and agencies. Working Conditigns Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data, using a computer keyboard. Additionally, the position requires near, far, and color vision in performing medical procedures and using the computer, and hearing is required when providing phone and counter service. The use of a computer, and hearing is required when providing phone and counter service. City of Rohnert Park Animal Shelter Supervisor Page 3 of 3 The incumbent is frequently around animals that are agitated or injured that may attempt to bite or scratch. The need to lift and carry animals and equipment weighing in excess of 50 pounds also is required. Flexibility of hours is essential. LICENSEICERTIFICATE Possession of a Class C California driver's license by date of appointment. Euthanasia Certificate will be required within the probation period. Completion of PC 832 Arrest and Firearms course is required to be sworn in as an Animal Control Officer within six months of employment. 06/17/05 CITY OF ROHNERT PARK ANIMAL HEALTH TECHNICIAN DEFINITION Assists the Animal Shelter Supervisor with the daily operational duties of the shelter; provides direct animal care and feeding; assists in medical care procedures, temperament evaluation, maintaining cleaning protocols, euthanasia and foster programs; performs related duties as required. DISTINGUISHING CHARACTERISTICS The Animal Health Technician is primarily responsible for carrying out the direction of a licensed veterinarian in providing routine medical treatment and care to animals, assisting the veterinarian in performing health exams and surgical procedures, and assisting the Animal Shelter Supervisor with the daily operational duties at the City's Animal Shelter. The incumbent is responsible for the smooth operation of the Animal Shelter in the absence of the Animal Shelter Supervisor. SUPERVISION RECEIVED /EXERCISED Direction on medical procedures is provided by a veterinarian and general supervision is provided by the Animal Shelter Supervisor. Assists the Animal Shelter Supervisor with daily personnel administration, including planning and directing the daily work and work schedules of part -time staff and volunteers. ESSENTIAL DUTIES Duties may include but are not limited to the following: Coordinates animal health care at the animal shelter; monitors the health of the animals on a daily basis and confers with the veterinarian about any animals which may need medical treatment. Conducts basic medical examinations of animals entering the shelter to determine health care needs and reports findings to the veterinarian and supervisor. Performs treatments /procedures on animals such as administering vaccines/medications, de- worming, bathing, grooming, flea and tick removal, FeLV /FIV & Heartworm testing, skin scrapes, and tab work. Schedules veterinarian appointments, transports animals, and assists veterinarian with health checks and surgical procedures. Performs euthanasia as necessary. City of Rohnert Park Animal Health Technician Page 2of3 Completes and updates animal health related records; ensures adequate medical and health care supplies are on -hand; maintains inventory of all pharmaceuticals, equipment, and supplies. Assists with front counter operations, including adoptions, redemptions, animal intake and customer service; evaluates the temperament of animals for adoption; determines ownership of animals brought to the shelter; coordinates the foster care program. Assists the Animal Shelter Supervisor with daily operations and oversees shelter in absence of supervisor; keeps supervisor informed; provides guidance and technical support such as training part -time staff and volunteers; handles complaints and difficult customers. Assists staff in the care and feeding of animals and the cleaning and maintenance of shelter facilities. QUALIFICATIONS Experience /Education Sufficient experience and education to successfully perform the duties of the Animal Health Technician. A typical way of obtaining the required qualifications is to have the equivalent of two years' progressively responsible experience performing routine medical tasks in an animal shelter or veterinary office or possessing a certificate as a Registered Veterinarian Technician. Euthanasia Certification is required or must be obtained during the first 6 months of employment. KnoWigdge/Skill /Ability Knowledge of techniques for properly handling and caring for animals; state and local laws and ordinances relating to the proper treatment and sheltering of animals; basic medical protocols for the treatment of animals; principles of supervision; basic understanding of pharmaceuticals commonly used in the treatment of animals; sterile surgical procedures, proper methods to restrain animals, methods of administering anesthetic, monitoring animals while under anesthesia, and monitoring animals post - surgery. Skill at using an autoclave, making surgical packs, prepping animals for surgery, handling animals in a safe way, and able to restrain a variety of animals. Ability to assist in the operation of an animal shelter; prioritize and handle emergency, stressful situations, handle a variety animals safely and in a humane fashion; performs a variety of basic medical and emergency protocols in the treatment of animals, City of Rohnert Park Animal Health Technician Page 3 of 3 including euthanasia; objectively evaluate animals for adoption based on their health and temperament; deal effectively and tactfully with the public; communicate effectively with supervisor, staff, volunteers and the public; establish and maintain cooperative working relationships and a team spirit with staff, volunteers, and with other shelter and animal groups. Working ConditiM Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data, using a computer keyboard. Additionally, the position requires near, far, and color vision in performing medical procedures and using the computer, and hearing is required when providing phone and counter service. While performing medical procedures, the incumbent is working with needles and other sharp instruments. The incumbent is frequently around animals that are agitated or injured that may attempt to bite or scratch. The need to lift and carry animals weighing in excess of 50 pounds also is required. Work Schedule This is forty hour per week position. Incumbent will be required to work a changing schedule, including weekends. LICENSE /CERTIFICATE Possess a current Class C California driver's License by date of appointment. Possession of an Animal Health Technician's License issued by the California State Department of Consumer Affairs is preferred. Euthanasia Certification is required or must be obtained within 6 months of employment. 06/17/05