2005/08/09 City Council Resolution (12)RESOLUTION NO. 2005-248
APPROVAL OF TASK ORDER NO. 2005-11 WITH
WINZLER & KELLY ENGINEERS
FOR UPDATE OF THE PUBLIC FACILITIES FINANCE PLAN
WHEREAS, On July 13, 2004 the Council approved it Public Facilities Fee
Ordinance and adopted a Resolution establishing Public Facilities (PF) Fees; and
WHEREAS, since that time the City has secured additional, more up to date
estimates for the cost constructing various capital facilities included in the PF Fee
Program; and
WHEREAS, the Public Facilities Finance Plan included an analysis of funding
for maintenance and service for new development; and
WHEREAS, there is additional information available about the level of new
maintenance and services demands and the City desires to update the analysis to reflect
this new understanding; and
WHEREAS, Winzler and Kelly Consulting Engineers has been managing the PF
Program since its inception and will be able to perform the update efficiently;
NOW, THEREFORE, be it resolved by the City Council of the City of Rohnert
Park that Task Order No. 2005 -11 with Kelly Consulting Engineers for the Public
Facilities Finance Plan Update in an amount not to exceed $100,000 is approved and the
City Manager is authorized to execute the Task Order.
DULY AND REGULARLY ADOPTED this 9th day of August, 2005.
ATTEST:
City Clerk
CITY OF ROHNERT PARK
Rk
BREEZE: AYE FLORES: AYE SMITH: AYE VIDAK MARTINEZ: AYE MACKENZIE: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
TASK ORDER NO. 2005 -11,
CITY OF ROHNERT PARK
AND
WINZLER & KELLY CONSULTING ENGINEERS
AUTHORIZATION OF ENGINEERING SERVICES
FOR PUBLIC FACILITES FINANCE PLAN UPDATE
CITY PROJECT # 2004 -20
SECTION I - PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed
with the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ")
hereto dated July 26, 2005.
SECTION 2 - SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" -- Scope of
Services.
SECTION 3 - COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties hereto
referenced in SECTION I above. The total cost for services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants` standard labor charges in accordance with
the provisions of the AGREEMENT and as shown in Attachment "B for an amount not -to-
exceed $100,000.
SECTION 4 - TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2005/06 or as
extended by the City Manager. A project schedule is included as Attachment "C"
SECTION 5 - ITEMS AND CONDITIONS
All items and conditions contained in the AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 9a` day of August 2005.
CITY OF ROH ERT PARK
%—a- - (-�, � Steve D nley, City Manag (Date)
Per Resolution No. 2005- 248 adopted
by the City Council on August 9, 2005
WINZLER & KELLY ENGINEERS
Marc Solomon, Regional Manager (Date)
ATTACHMENT "A"
CITY OF ROHNERT PARK
SCOPE OF SERVICES
FOR TASK ORDER 2005 -`
PUBLIC FAciLmES FINANCE PLAN UPDATE
GENERAL DESCRIPTION AND BACKGROUND
The City Council approved the Public Facilities Finance Plan Ordinance and established
Public Facilities (PF) Fees by Resolution in July 2004. Both the Ordinance and the
Resolution are supported by the Public Facilities Finance Plan that serves both as a
"nexus study" and a guidance document.
The PF Fees, which are consistent with Government Code 66000, are intended to assure
that new development pays its fair share of the capital improvements that are impacted by
the development. In order to assure that the PF Fees provide an adequate source of
revenue for planned capital improvements, it is important that the fees be updated
regularly to reflect expected costs.
The Public Facilities Finance Plan (PFFP) also provided guidance on funding for
maintenance and services, though the Council has not yet adopted a program to fund
these costs generated by new development.
This update of the Public Facilities Finance Plan will incorporate additional capital costs
and projects that have been clarified since July 2004 and will provide the City with a
more specific and tailored recommendations regarding the funding of maintenance and
services.
TAsKs
Task 1 Research and Review
Work under this task shall include collection and review of available information
including but not limited too:
❖ Updated Capital Cost Estimates (including financing costs) for Facilities in the
PFFP. If updated costs are not available, Winzler & Kelly will inflate the current
costs in accordance with the PF Resolution. Updated costs are anticipated to be
available for the utility systems included in the PFFP.
Capital Costs Estimates for facilities not in the PFFP but proposed for inclusion.
These costs are anticipated to include costs associated with Canon Manor Pump
Station and Force Main, the City's water supply and wastewater disposal and
recycling systems and the proposed recycled water storage pond.
Updated Land Use Information.
• City budget information including information on PF Fee receipts for FY 04/05.
Attachment "A" to
Task Order No. 2005 -11
Levels of Service analysis developed for the various Specific Plan EIRs.
This task will include one review meeting with the City.
Task 2 Update Land Use
Working with City Planning Department and available County records, Winzler & Kelly
will update the land use database included in the PFFP in order to account for
development that has occurred since July 2004 and that should be characterized as
"existing ". This update will be presented in the same format as Appendix A =1 of the
Finance Plan and will follow the City's established Traffic Area Zones.
This task will include one review meeting with the City.
Task 3 Update Cost Estimates
Based on the asst data assembled, Winzler & Kelly will update the cost estimates
contained in Appendix B of the PFFP and will develop additional cost estimates for the
proposed new facilities in the same general format.
Task 4: Update PF Fees for Facilities currently in the PFFP
Working from the base nexus formulas established in the PFFP, Winzler & Kelly will
update the fee calculations for facilities currently in the PFFP based on updated costs
estimates. The fee update will be presented in the same tabular format used in Chapter 3
of the PFFP.
This task will include one review meeting with the City.
Task 5: Calculate PF Fees for Facilities proposed to be added to the PFFP
Working from the established nexus analysis, and giving consideration to the types of
facilities proposed to be added Winzler & Kelly will propose nexus formulas for the new
facilities. Where appropriate, Winzler & Kelly will develop "impact zones" for specific
fees and will illustrate these on report figures. Based on these formulas, Winzler & Kelly
will prepare fee calculation tables, similar to the tabular format used in Chapter 3 of the
PFFP.
The results of this analysis will be summarized in a letter report that is similar to Chapter
3 of the PFFP but focusing only on the added facilities.
This task will include 2 review meetings with the City, one to discuss the initial proposals
for nexus formulas and one to review the letter report.
Task 6 Maintenance and Services Analysis
This task included updating the Maintenance and Services Analysis in the PFFP using the
established Maintenance Annuity Fund Model developed for the PFFP. Work includes:
-3 Review and update the maintenance and services budget included in Appendix D
of the PFFP
Attachment "A" to
Task Order No. 2005 -11
❖ Review the City's 2005 -06 budget and input relevant data into the model. Make
recommendations regarding the inflation factors that are appropriate to use for
budgetary costs that exceed the cost of inflation.
Update the modifications made to the model's straight line approach to reflect the
updated assumptions regarding budgets. Incorporate appropriate inflation factors
to capture annual cost increases that are exceeding the rate of inflation.
•s Update model to reflect the VLF- for - property -tax -swap approved as Prop IA in
November 2004.
e= Run the model to determine the annual net fiscal_ impacts for each land use
designation on a per dwelling unit, acre, or square foot basis.
Translate the annual impacts into a one -time MAF fee based on current
assumptions regarding LAIF rates and the length of time fiscal impacts will be
mitigated. _
Summarize the results of this update in a letter report that is similar in format to Chapter
5 of the PFFP.
This task will include up to 6 meetings. Two (2) review meetings will occur with the
City, one to review the assumptions used to update the model and one to review the letter
report. The remaining four meetings are available for briefings with the development
community and potentially Council subcommittees in order to develop a set of
recommendations regarding funding maintenance and services that can be carried
forward into the various Development Agreements that the City will be negotiating_
Task 7 Update Implementation and Financing Schedule
This task will include updating the implementation and Financing schedule included in
the PFFP to incorporate the updated cost allocations and to formalize the strategy for
constructing and funding the various improvements.
The updates will be summarized in a letter report. The task will include 1 review meeting
with the City.
Task 8 Prepare Updated. Public Facilities Finance Plan
This task will include developing an Updated Public Facilities Finance Plan including all
updated budgets, tables and analysis. The Report will be developed as a detailed
Executive Summary with technical appendices. The task will include developing a draft
and final report and will include 1 review meeting with City staff.
Deliverables will include ten (10) copies of the Draft and Final Report and 1 electronic
file of the Final Plan.
Task 9 Council Presentations.
This task includes preparing for and presenting updated PFFP, the PF Fee Resolution and
the Maintenance and Services Recommendations to the Council. Work includes an initial
study session on the update and a public hearing on the PF Fee Resolution prior to
Attachment `'A" to
Task Order No. 2005 -11
adoption. Work also includes a separate study session on the issues related to
maintenance and services.
Work will include preparing a power point presentation that provides an overview of the
update and preparing the draft agenda package(s) and resolutions for City Attorney
Review.
Task 10 Working Group Facilitation
Winzler & Kelly will facilitate monthly working groups with the Specific plan Area
representatives to provide information on the update process.
Responsibilities of the City
Make available records and documentation associated with CIP plans, land use
projections and budgets.
Schedule, administer, and accomplish the publishing and mailing of meeting notices.
Schedule meetings and hearings as required by the prevailing law(s) and prepare all
notices and all resolutions required by the City Council pertaining to the Public Hearing.
Attachment "A" to
Task Order No. 2005 -11
Attachment B
Level of Effort Estimate
City of Rohnert Park
Finance Plan Update
Pawson
Bertolero
Yanucil
Staff
Graphics
Document
Total
Other
Totals
Engineer
Production
Hours
Direct
GCG
Costs
$135
$135
$110
$110
$95
$75
Task 1 Research & Review
City Review Meeting
2
2
1
8
2
1
10
4
$50
$20
$1,200
$510
Subtotal
4
0
10
0
0
0
14
$70
$0
$1,710
Task 2 Land Use Update
Review Meeting
2
2
16
2
0
0
18
4
$90
$20
$2,120
$510
Subtotal
4
0
18
0
0
0
22
$110
1$0
$2,630
Task 3 Update Costs Estimates
2
1640
58
$290
",7201
Task 4 Update Existing Fees
City Review Meeting
2
2
16
21
18
4
$90
$20
$2,120
$610
Subtotal
4
0
18
0
0
0
22
$110
$0
$2,630
Task 6 Develop Fees for New Facifitles
City Review Meetings 2
16
4
4
40
4
8
68
8
$340
$40
$8,200
$1,020
Subtotal
20
4
44
0
a
0
76
$380
$0
$9,210
Task 6 Maintenance & Services Analysis
City Review Meetings 2
40
4
4
40
4
84
8
$420
$40
$35,000
$46,760
$1,020
Subtotal
44
4
44
0
0
0
92
$460
$35,000
$46,780
Task 7 Updated Imptemenation Schedules
City Review Meetings
10
2
8
2
$90
$20
$2,320
$510
18
4
Subtotal
12
0
10
0
0
0
22
$110
$0
$2,830
Task 8 Updated Report
City Review Meetings 2
20
4
4
60
4
12
12
$540
$40
$12,420
$1,920
108
8
Subtotal
24
4
64
0
12
12
116
$580
$0
$13,440
Task 9 Council Presentation
40
10
10
60
$340
$7,750
Task 10 Working Group Meetings
20
30
50
$250
$6,250
Total Costs
Total Rounded Costs
174
12
264
40
30
12
632
$2,660
$35,000
$99,960
$100,000