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2005/09/13 City Council Resolution (15)RESOLUTION NO. 2005 -287 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING REINSTATEMENT OF MANAGEMENT UNIT POSITIONS OF DIRECTOR OF ADMINISTRATIVE SERVICES AND DIRECTOR OF PUBLIC WORKS /CITY ENGINEER AND RECLASSIFICATION OF MANAGEMENT UNIT POSITIONS OF FINANCE DIRECTOR/CITY TREASURER AND CITY ENGINEER WHEREAS, the City Manager as the Personnel Officer for the City has accomplished a review of the current City department structure, management unit positions and reporting relationships; and WHEREAS, the City Council has agreed to support the City Manager's proposed restructuring plan of City departments (see Exhibit A attached); and WHEREAS, the City Manager recommends reinstating previously obsolete management unit positions of Director of Administrative Services and Director of Public Works /City Engineer, bringing those position specifications up-to -date (see attached) and assigning them at the 100M salary range based on a recent salary comparison; and WHEREAS, the City Manager acknowledges the positions listed below have been performing the duties of the recommended reinstated management positions and recommends the following reclassifications: FROM Finance Director /City Treasurer Range 98M $7,810 - $9,492/month City Engineer Range 98M $7,810 - $9,492/month TO Director of Administrative Services Range 100M $8,105 - $9,8521month Director of Public Works/City Engineer Range 100M $8,105 - $9,852/month WHEREAS, the City Manager further recommends retaining the positions of Finance Director /City Treasurer and City Engineer in the City's Classification and Compensation Plan in the event of future staffing needs; and NOW, THEREFORE, 13E IT RESOLVED by the Rohnert Park City Council that said reinstatement of the management unit positions and reclassifications listed above are hereby approved. DULY AND REGULARLY ADOPTED this 13th day of September, 2005. ATTEST: City Clerk BREEZE: MI CITY OF ROHNERT PARK VIDAK- MARTINEZ: MACKENZIE: A ABSENT: (o) ABSTAIN: (0) City of Rohnert Park DIRECTOR OF ADMINISTRATIVE SERVICES DEFINITION Under administrative direction, plans, organizes, and directs the City's accounting, finance, utility, information services, purchasing, human resources, and risk management functions; has administrative responsibility for City Treasurer and City Tax Collector functions; assists City Manager in development of annual budget; acts as financial advisor for City; provides administrative support to the City Manager and the City Council; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Director of Administrative Services is expected to know all laws, codes and standards regulating municipal finances and within these guidelines, has discretion to plan, organize and direct the City's financial operations. SUPERVISION RECEIVED /EXERCISED Policy direction is provided by the City Council and administrative direction is provided by the City Manager. The Director of Administrative Services provides direct and indirect supervision of staff in assigned areas of responsibility. ESSENTIAL DUTIES Has responsibility for the management, supervision, and coordination of the City's financial and business activities Directs fiscal planning, accounting, internal control, and audit functions Plans, organizes, and coordinates the development of the annual operating and capital improvement budgets Updates and advises City Council regarding financial matters including the advisability of increasing fees and taxes Manages the preparation of annual financial reports, budgets, and budget projections Assists departments with financial planning and budgeting Oversees the collection and disbursement of City funds in accordance with legal requirements and regulations Prepares resolutions and ordinances City of Rohnert Park Director of Administrative Services Page 2 of 4 Pages Directs the preparation and /or prepares a wide variety of financial statements and reports required by City administration and other governmental agencies Oversees City Treasurer and Tax Collector functions, insuring their proper legal and efficient functioning Oversees the maintenance of cash flow and revenue records Develops, supervises, controls, and administers bond programs & approves fund transfers Administers and controls Federal Revenue Sharing Grant Programs Administers and accounts for Transportation Development Act funds Directs, administers, and controls the Ct'y's deferred compensation programs Accounts for State Gas Tax funds Directs City utility billing, fee development, and operations Develops proposals for hiring and evaluating external auditors and consultants Provides management oversight for City's human resources, purchasing, risk management, and information services activities Serves as City Safety Manager, developing safety programs and meeting mandated safety requirements Assists the City Manager /Personnel Officer with employee negotiations and labor relations issues Attends City Council meetings as required and makes staff reports Represents the City at assigned functions with citizens, community organizations, and other governmental bodies May serve as a board member for cooperative insurance programs May act in the capacity of the City Manager as delegated. City of Rohnert Park Director of Administrative Services Page 3 of 4 Pages QUALIFICATIONS ExperiencellEducatignaMILning Sufficient experience, education and training to manage the finances of a City; the collection, accounting and reporting of City funds and the work of a City finance department. A typical way to obtain the required qualifications is to have the equivalent of a Bachelor's degree from an accredited college or university with major course work in accounting, business or public administration and five years of increasingly responsible work in governmental accounting, auditing and financial management, including two years in a supervisory capacity. A Master's Degree is highly desirable. Knowledge /SkilUAbility Thorough knowledge of Generally Accepted Accounting Principles and Generally Accepted Auditing Standards; principles and practices of governmental accounting and budgeting, investment management, public administration and personnel management; purchasing, information technology, and risk management; good knowledge of fund accounting and reporting; standard office procedures, machines, manual and automated data storage, processing and retrieval systems; thorough knowledge of laws, codes and regulations pertaining to municipal government. Skill to use spreadsheets and other computer applications related to financial operations; learn and utilize new technology. Ability to plan, organize, coordinate, and supervise the City's financial, accounting, information services, utilities, purchasing, human resources and risk management functions; manage public money, make financial plans, projections and budgets and apply financial regulations and sound accounting principles to a wide variety of transactions; analyze, interpret and quickly act upon data related to investment decisions and other financial transactions; insure use of sound investment policies and procedures; detect problems and suggest corrective action as well as analyze needs and develop and implement systems or programs to meet them; provide administration direction for utility billing, fee development, and operation functions; make independent decisions and solve practical operational problems; formulate, implement, and evaluate finance, accounting, and auditing systems and procedures; develop and explain the operating and capital improvement budgets; direct the preparation and prepare complex financial statements and reports; train, supervise and evaluate assigned staff, make effective presentations; establish and maintain cooperative working relationships; resolve conflicts, communicate and work effectively with others in City government, boards and commissions, attorneys, underwriters, consultants, contractors and members of the public. City of Rohnert Park Director of Administrative Services Page 4 of 4 Pages WORKING CONDITIONS Position requires prolonged sitting in the performance of daily duties and frequent repetitive keyboarding motion for preparing reports and other documents. The position also requires walking and some standing, stooping, pushing, dragging, and light lifting of journals, printouts or boxes. LICENSE/CERTIFICATE Possession of a Class C California driver's license by date of appointment. FLSA Status This is an exempt management position. 9/13/05 City of Rohnert Park DIRECTOR OF PUBLIC WORKS /CITY ENGINEER DEFINITION Plans, directs, and oversees the functions of Public Works Department and Engineering Department, including responsibility for the City's parks, traffic, transit, transportation, streets, water and sewer functions, subdivisions, civil works construction, building construction, and landscaping; performs other duties as required. DISTINGUISHING CHARACTERISTICS The Director of Public Works /City Engineer has responsibility for the management, supervision, and professional engineering functions involved in the City's public works projects, parks, and building operations, including functioning as the City's Traffic Engineer and the Superintendent of Streets. SUPERVISION RECEIVED /EXERCISED Policy direction is provided by the City Council and administrative direction is provided by the City Manager. Supervisory responsibility entails direct and indirect supervision of technical and operational staff in Public Works and Engineering. Provides administrative oversight of Public Works and Engineering contracts and consultants. ESSENTIAL DUTIES Plans, organizes, directs, and coordinates public works, and engineering functions of the City Handles all general and specialized engineering services, including contracts with State and Federal transportation agencies Supervises the management, operations and maintenance of streets, parks, landscaping and utilities, including the City's water and wastewater facilities Prepares annual operating budget requests and controls expenditures Formulates, implements, and evaluates departmental operating policies and procedures Provides professional civil engineering consultation to the City Council and City Manager regarding public works, building and engineering activities Oversees the checking and inspecting of maps and plans submitted by private developers and contractors City of Rohnert Park Director of Public Works /City Engineer Page. 2 of 4 Pages Prepares and administers contracts Processes and approves purchase and work requests Inspects City facilities Oversees and prepares plans specifications and bid proposals for public works projects Supervises the proper inspection of public works construction projects Responds to inquiries and complaints regarding public works and engineering functions Oversees the preparation of reports and studies and prepares a variety of reports and studies Supervises, trains, and evaluates the performance of assigned staff Prepares agenda items and resolutions Maintains records Serves on committees, boards, and commissions as directed Meets with individuals and community organizations concerning the operations and activities of the public works and engineering functions QUALIFICATIONS Experience /Education/Training Sufficient experience, education and training in public works and civil engineering activities to coordinate the City's operations in an effective and cost efficient manner. A typical way of obtaining the required qualifications is to possess the equivalent of a Bachelor's degree in Civil Engineering or a closely related field from an accredited college or university and five years experience in public works and building operations and professional civil engineering involving the design and construction of public works projects, including at least two years in a management or supervisory capacity. A Master's Degree is highly desirable. City of Rohnert Park Director of Public Works /City Engineer Page 3 of 4 Pages Knowledge /Skill /Ability Comprehensive knowledge of civil engineering design and construction principles and practices as applied to public works projects and building construction methods of preparing designs, plans, specifications, estimates, and acquisition of funding for the development of public works facilitates and building construction; operations and legal requirements of water and wastewater systems; principles of organization, administration, budget, and personnel management; principles of supervision and training; principles of public financing, contracting, and budgeting; local, State, and Federal laws and regulations impacting public transportation issues. Sk611 using spreadsheets and at learning and utilizing new technology. Ability to plan, organize, direct, coordinate, and evaluate the public works, building and engineering functions of the City; supervise, train and evaluate assigned staff; formulate, evaluate, and make recommendations on policies and procedures affecting the public works, building construction projects and engineering services; perform comprehensive professional engineering review in the development of designs, plans, drawings, and specifications for public works, building construction, and alteration projects; annually prepare budget requests and control expenditures; provide clear, concise, and professionally sound consultation to the City Council, City Manager, and other interested parties on public works, building and engineering issues, prepare and maintain comprehensive and concise technical reports; prepare grant applications and administer grant programs; make effective public presentations; communicate professionally and effectively, orally and in writing; establish and maintain cooperative working relationships with members of the public, the development community, and staff of other public agencies. Workinq Conditions Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing and reviewing construction plans, statistical reports and data, and using a computer key board. Additionally, the position requires near, far, and color vision in reading reports, reviewing plans and blueprints, and using the computer. Hearing is required when providing phone service. When visiting constructions sites, the incumbent may be required to walk on uneven and slippery surfaces, be exposed to all weather conditions, dust and pollen, and mechanical hazards such as construction equipment. City of Rohnert Park Director of Public Works /City Engineer Page 4 of 4 Pages LICENSE/CERTIFICATE Possession of a Class C California Driver's License by date of appointment. Possession of a valid Certificate of Registration as a Civil Engineer issued by the California State Beard of Registration for Professional Engineers. FLSA Status This is an exempt management position. 9/13/05 Staff Organization Chart City Manager/ Personnel Officer City Clerk Director of Director of Director of Public Safety Public Works / Community City Engineer Development Police, Engineering Planning Assistant .City Manager H a Economic Development ntergovernmental /' Strategic Planning[' Special Projects