2004/07/13 City Council Resolution (4)RESOLUTION NO. 2004- 165
RESOLUTION APPROVING AND ADOPTING A BUDGET
FOR FISCAL YEAR 2004 -05
WHEREAS, the City Manager has heretofore prepared and
submitted to the City Council a proposed budget for the City of
Rohnert Park for the fiscal year 2004 -05; and
WHEREAS, the City Council has extensively considered the
budget submitted by the City Manager and has made such
corrections, addition and deletions as it deemed necessary.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City
of Rohnert Park that the City of Rohnert Park Proposed Budget,
2004 -05, a copy of which is attached hereto and by reference made
a part of this resolution, be and the same is hereby approved and
adopted as the budget for the City of Rohnert Park for the fiscal
year 2004 -05.
DULY AND REGULARLY ADOPTED this 13th day of July, 2004.
C' JyC k
!4IF'm • •
FLORES: AYE MACKENZIE: AYE SPRADLIN: AYE VIDAK- MARTINEZ: AYE NORDIN: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
CITY OF ROHNERT PARK
www.rpcity.org
A P P R O V E D B U D G E T
2004 -05
for Operations
as
Submitted to the
CITY COUNCIL
by
Carl Eric Leivo
City Manager
July 13, 2004
T A B L E O F C O N T E N T S
Page Color
Budget Calendar -- White
City Officials -- White
Organization Chart -- White
Budget Memo 1M -13M White
Positions and Pay Ranges or Rates 1 -4 Green
City Staffing History -7/00 through 6/04 (Actual Positions)
5
Blue
City Staffing- Reg. Full -Time Employees (Authorized Pos.)
6 -10
Blue
Cash Balance (Other Funds) at June 30, 2004
11
White
Reserve Funds Summary
12
White
General Fund Recap
13
White
Anticipated Revenues
14 -16
Canary
Comparison of 2003 -2004 Budget with 2004 -2005 Budget
17 -19
Pink
Anticipated Expenditures by Departments (with notes)
20 -25
White
Summary of Lease Purchase /Debt Service Payments
26
White
Golf Course Revenues
27
Green
Recreation Programs Revenues and Expenditures
28
Green
Sports Center Revenue and Expenditures
29
Green
Senior Center Revenue and Expenditures
30
Green
Recreation Department Summary
31
Green
Performing Arts Center Revenue and Expenditures
32
Green
Utility Operations (with notes)
33 -36
Gold
Capital Outlay Funds
37
White
Public Facilities Financing Fee
38
Green
Traffic Signals Fund
39
Canary
Consolidated Streets and Roads Budget
40
Blue
Gas Tax Funds
41
Blue
Development Improvement Fund
42
Pink
Special Sewer Connection Fee Fund
43
White
Capital Project Summary
44
White
Recap of Capital Expenditures
45 -46
Gold
CITY OF ROHNERT PARK
2004 -05 Budget
BUDGET CALENDAR
February 2, 2004 Budget packets sent to departments
Feb 3 - March 15 Preparation of departmental budgets
February 10th Council study session on budget goals
and priorities
March 16th Departments present budget requests
March 17 - March 31 Budget conferences with departments
April 1 - April 15 Summarize budget requests and review
budget with City Manager
April 16 - April 30 Prepare budget document
May 11 - June 22 City Council budget conferences
July 13 Public hearing and budget adoption
City Council:
CITY OF ROHNERT PARK
CITY OFFICIALS
Greg Nordin, Mayor
Amie Spradlin, Vice -Mayor
Jake Mackenzie
City Staff:
City Manager
Assistant City Manager
City Attorney
Finance Director /City Treasurer
Director of Public Safety
Vicki Vidak - Martinez
Armando Flores
Carl Eric Leivo
Steve Donley
McDonough, Holland & Allen
Sandy Lipitz
Tom Bullard
Advisory Commissions or Committees:
Rohnert Park Association for the Arts
Parks & Recreation Commission
Planning Commission
Mobile Home Parks Rent Appeals Board
Senior Citizens Advisory Commission
Sister City(s) Relations Committee
Bicycle Advisory Committee
Cultural Arts Commission
Housing Financing Authority
CITY OF ROHNERT PARK
TO THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL:
The 2004 -05 fiscal -year budget for City operations is herein presented. The last few
years have been financially challenging. In the prior year, in order to balance the budget,
the City reduced City staff by 11%, restructured existing debt and moved some City
services back in -house to reduce costs.
For the 2004 -05 budget, the City kept the minimum staffing level to maintain services,
trimmed operating expenses, funded major facility maintenance through grants and funded
capital equipment through grants, private agreements and other funds. However, even with
these budget measures, the City faces a deficit due to the dramatic rise in PERS rates,
escalating benefits costs and a large increase in the workers comp insurance premium.
This deficit was funded through the sale of surplus property and reserves. City staff will
continue to systematically implement measures to increase revenues and reduce costs
during the next fiscal year.
The 2004 -05 budget sets an ending General Fund Reserve at approximately (10 %) of
net general fund expenditures.
1. REVENUES
Projection of revenues has been completed on a conservative basis and assumes
that local economic conditions will be slightly improved from the prior year. The largest
revenue generators, property tax, sales tax and motor vehicle license fees continue to grow
steadily, with the exception of the transient occupancy tax, which has not fully recovered
since September 11th. While some revenues are anticipated to increase, other revenues
are anticipated to decrease, with the net effect on total revenue being slightly higher than
the prior year budget.
1.1 Property Taxes
Under the procedure, which resulted from the passage of Proposition 13, the City no
longer sets a specific property tax rate. Property tax revenue is distributed to all the
County's public agencies pursuant to State law. During the past ten years the funds
derived from this source of revenue were as follows:
Budget Memo - Page 1M
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
ANNUAL PROPERTY TAX
1995 -96 1996 -97 1997 -98 1998.99 1999 -00 2000 -01 2001 -02 2002 -03 2003- 2004 -05
04(esimate) (budget)
FISCAL YEAR
For fiscal years after 1987 -88, property tax receipts are net of allocation to the Community Development Commission of
the City of Rohnert Park.
For fiscal year 1992 -93 and subsequent fiscal years, property tax receipts are net of a 9% reduction, which has been
shifted to the state.
For 1993 -94, the State took an additional 15% of property taxes. In addition, the City received one -time revenue of
$327,000 due to the County of Sonoma adopting the "Teeter Plan" for allocating property taxes.
The property tax revenue projection for fiscal year 2004 -05 is $2,560,000, which is
10 %, or $227,750, higher than the budget for 2003 -04 based on estimated receipts for the
current year and County projections. Property tax estimated for 2003 -04 is $2.5 million;
therefore, the proposed budget is a conservative estimate and assumes that assessed
values will increase by 3% next year.
1.2 Sales Tax
The anticipated sales and use tax for 2004 -05 of $7,055,000 is $425,000 more than
was budgeted last year. The estimated sales tax revenue for the current fiscal year is
$6.82 million, which is $190,000 more than budget. The positive variance can be attributed
to Costco sales exceeding expectations and the beginning of an economic recovery. The
sales tax base is budgeted to grow at 3% for 2004 -05.
Budget Memo - Page 2M
The projected 2004 -05 sales tax was calculated as follows:
2003 -04 Estimated Sales Tax Revenue
( +) Estimated new permits
( -) Closed permits
( +) Estimated growth in sales (3 %)
2003 -04 Budgeted Sales Tax Revenue
$6,820,000
75,000
(45,000)
205,000
$7,055,000
During the past ten years, the growth in sales tax revenue has been as follows:
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
ANNUAL SALES TAX REVENUE
1995 -96 1996 -97 1997 -98 1998 -99 1999 -00 2000 -01 2001.02 2002 -03 2003 -04 2004 -05
(estimate) (budget)
Note: There was a one -time accounting change in 1998 -99, which added $474,000 in sales tax to that
fiscal year.
As part of the Proposition 57 state fiscal recovery funding mechanism, the City will
receive supplemental property tax payments in lieu of the '% cent sales and use tax. Twice
a year, the County will transfer the appropriate amount to the City from ERAF. The state
intends to fully compensate school agencies for the reduced ERAF with higher payments
from the state general fund. This mechanism is known as the "triple flip ". There should be
no net impact on the City's revenue, except for a small loss in interest earnings due to the
cash flow being reduced from monthly to twice a year. The property tax in lieu will be
adjusted annually to reflect growth in the sales tax.
1.3 Transient Occupancy Tax
Receipts from Transient Occupancy Tax continue to be an important source of
revenue for the City. The City receives a fixed percentage of all hotel /motel room rentals in
Budget Memo - Page 3M
Rohnert Park. On the November 2002 ballot, the City validated the existing TOT rate of
11 % (per Proposition 62) and also increased the rate to 12% effective January 1, 2003.
During 2003 -04 the City expects to receive $1,350,000 from this source, which is $150,000
below budget. The downturn in the tourism industry since 2001 and increased competition
from the new hotels in the area have impacted TOT. The Transient Occupancy Tax
projection for 2004 -05 is $1,400,000 based on the current year and anticipation that the
economy will improve. This revenue estimate is based on the existing number of
hotel /motel rooms; at this time, there are no new hotel /motel projects being proposed.
1.4 Franchise Fees
1.4.1 Pacific Gas & Electric Franchise: Fees collected in the current year
were $368,460 and were $48,460 higher than budget. The budget for 2004 -05 is
$370,000, which is an increase of $50,000 based on current year revenue. In general,
Rohnert Park receives 1 % of the gross gas revenues and 1 % of the gross electric revenues
as its franchise fee.
1.4.2 Cable Television Franchise: The City of Rohnert Park has a non-
exclusive franchise agreement with Comcast Cable Company. For the fiscal year 2003 -04
estimated franchise fee revenue is $335,000, $65,000 higher than budget. The budget for
2004 -05 is $320,000, which is an increase of $50,000 from the prior year budget based on
anticipated receipts for 2003 -04. The City receives 5% of all cable gross revenues as its
franchise fee.
1.5 Licenses and Permits
1.5.1 Business Licenses: Business license taxes are collected on
retail, professional, semi - professional, general contractors, sub - contractors, wholesalers,
and other classifications of businesses including residential rental property. Generally,
business license taxes in Rohnert Park are based on a flat fee per the number of
employees. The rates were last increased in January 1991 and validated per Proposition
62 on the November 2002 ballot.
For fiscal year 2004 -05, we have budgeted $500,000. This is an increase
of $5,000 over the prior year budget based on estimated receipts of $500,000.
1.5.2 Building Permit Fees: The 2004 -05 budgeted revenues of
$400,000 are based on estimated residential units and some commercial and industrial
development within the City. This includes the balance of infill on residential and
commercial projects.
Budget Memo - Page 4M
1.6 Interest and Rents
1.6.1 Investment Earnings - A major source of revenues continues to be
earnings from the investment of idle funds. The receipts for the fiscal year 2003 -04 are
estimated at $871,373, which is about $130,000 under budget. Since the beginning of
2001, interest rates have been on a steady decline, going from an average portfolio yield of
6.3% in January 2001 to 2.45% in March 2004. This reduction equates to a drop in
investment earnings by about $1.1 million annually. The 2004 -05 budget is $850,000,
which conservatively reflects today's investment market. Included in this revenue is the
interest of $227,790 on the refinanced loan between the City and Redevelopment Agency
as mentioned below. The city deposits about 30% of its portfolio at the current time with
the State of California LAIF. LAIF's current rate is 1.4 %, about 0.3% below prior year. A
large portion of the City's investment portfolio is also invested in certificates of deposits
(CD's), which are currently earning an average rate of 4.7 %.
1.6.2 CDC Loan - In 1989 & 1990, the City and Community Development
Commission entered into three (3) loan agreements for the construction of the Performing
Arts Center. All loans provided for 15 -year paybacks of principal and interest. As part of
the 1999 Certificate of Participation (COP's) issue (to build new City Hall), these loans were
renegotiated and combined into one loan and the term of repayment was extended to
match the 25 -year repayment schedule for the City Hall COP's. In 2000, the loan
agreement was amended to reflect a prepayment of $785,000.
For 2004 -05, the Community Development Commission will pay to the City's
General Fund as follows (for construction of the Performing Arts Center):
Principal
Interest
$50,000 (to Misc. Reserve)
227,790 (to Interest Income)
Total CDC funds to GF in 2003 -04 $277,790
The outstanding debt as of 6/30/03 is $2,531,000.
In addition, the CDC currently pays the City $70,000 per year for the city owned land
occupied by the Performing Arts Center that was a CDC project. The CDC also pays an
additional $140,000 for the land on which the Community Center and Sports Center are
located. These facilities were pledged as collateral as part of the 1999 COP issue.
1.6.3 Golf Course Lease Agreement
Rohnert Park entered into a new lease agreement with CourseCo to
Budget Memo - Page 5M
operate the City's two 18 -hole golf courses. The lease term is 20 years with an optional 10-
year extension. The lease also provides for an interim period of two years during course
renovation. The annual base rent during the interim period was $200,000. In accordance
with the lease agreement, the interim rent for the first two years may be reduced by a
maximum of $100,000 per year to offset the losses of the operator during renovation. For
the fiscal year 2001 -02, this occurred and Coursco did not make rent payments for six
months in 2002 -03 to recoup $100,000 of the net operating loss. The golf course
operations for 2002 -03 reflected a similar net operating loss. The estimated revenue for
2003 -04 is $350,000 (minimum rent), which is far below the budget of $517,000.
Courseco's projection assumed that the newly renovated courses would attract the golfers
back for full play and achieve the round -of -golf projection. However, because of the
economy, the number of courses in the area and a national decline in the number of
golfers, Courseco was not able to achieve their projection. Courseco does not anticipate
the golf situation to improve much in 2004 -05; therefore, the revenue is budgeted at the
base rent minimum of $350,000.
The structure of the lease provides for a minimum annual lease payment of
$350,000 after the interim period, as well as 12.5% of golf receipts and 4% of
food /beverage /merchandise sales. The base rent and percentages increase every five
years, with a maximum of $500,000 rent, 20% of golf receipts and 6% of
food /beverage /merchandise sales.
During the past ten years, the City has received revenues (lease payments)
for the two golf courses as follows:
500,000
450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
ANNUAL GOLF REVENUE
1995 -96 1996 -97 1997 -98 1998 -99 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2004 -05
(estimate) (budget)
FISCAL YEAR
As Council is aware, the resident golf rates in Rohnert Park are amongst the lowest
rates for similar courses in Northern California. Our residents pay between $14.00 and
$38.00 depending on the course and the day of the week.
Refer to budget page 27 for more detail.
Budget Memo - Page 6M
1.7 Revenues From Other Agencies
State Motor Vehicle In -Lieu Taxes - Under current law, cities are
guaranteed to receive subventions from the State of California from Motor Vehicle License
Fees (in -lieu tax). A few years ago, the State enacted a 66.67% decrease in this tax. Also
enacted was a "backfill" to local agencies for the revenue loss (all VLF revenue goes to
local agencies). This tax decrease was made because of the large 1997 -98 State surplus.
The City received the "backfill" revenues in 2002 -03. In fiscal year 2003 -04, faced with a
fiscal crisis and an inability to keep the cities MVLF whole, the Governor reinstated the
MVLF back to the original rate. Because of timing of implementation, this did not take
effect until October 1, 2003 and the cities absorbed the 66.67% loss for the first three
months of the fiscal year, which equated to about $430,000. In November, 2003, the
Governor Schwarzenegger reduced the tax again by 66.67 %, but kept the cities whole.
Facing an even larger fiscal crisis in 2004 -05 and a few years after, the State's proposed
budget plan includes a permanent reduction of the MVLF rate from 2% to 0.65 %,
eliminating the "backfill ". Cities, counties, special districts and redevelopment agencies are
being asked to make a two -year contribution of $1.3 billion each year to aid the State with
their fiscal crisis. In exchange, the Governor pledges to lead a campaign to secure
legislative and voter support in November 2004 for a constitutional amendment with
revenue and mandate protections equivalent to or better than the League of California
Cities LOCAL Initiative. The VLF " backfill" will be replaced with an equivalent amount of
property tax that is shifted from ERAF. Like the sales tax swap, the State's General Fund
will make the schools whole for the loss in ERAF. For Rohnert Park, the loss for 2004 -05
and 2005 -06 is $470,889 each year. Thus, he MVLF budget for 2004 -05, net of
contribution, is $2,086,764. In 2006 -07, the City will receive $772,644 as repayment for the
prior years' "backfill" gap.
The total loss in property tax from the ERAF shift is $811,250. In 2001 and
2002, because of the State's surplus, the City received a partial reimbursement of
$100,000 for each year. Because of the State's fiscal crisis, it is extremely unlikely that the
City will receive any further reimbursements.
The State budget for 2003 -04 postponed the payment of all state mandated
reimbursement claims indefinitely until the State's budget problems are resolved. For 2003-
04, this represented about $81,000 and for 2002 -03 the total claims filed was $75,000. The
May 2004 revised budget extends the postponement, but requires that the State make
payment of deferred mandate reimbursements to local governments beginning in 2006 -07.
The budget does assume the continued receipt of P.O.S.T. reimbursements for Public
Safety training, vehicle abatement revenue and the COPs grant. However, both the
technology grant and the booking fee reimbursement were cut from the State's budget
proposal and are therefore not included in the 2004 -05 City budget. This amounts to a loss
of about $120,000 in revenue.
1.8 Revenues from Charges for Current Services
In the past, the City received about $136,500 from the Cotati - Rohnert Park Unified
School District as reimbursement for the field maintenance service provided by the City for
Budget Memo - Page 7M
the school grounds located within our City. In 2003, the School District decided to
discontinue the contract with the City.
The City collects zoning and subdivision fees, general plan maintenance fees and
engineering fees for new developments. The total budget for these fees for 2004 -05 is
$175,000. In addition, the Public Safety department receives reimbursement for annual fire
inspections on commercial buildings, budgeted at $35,000 and fees for miscellaneous
services, budgeted at $40,000. The Rohnert Park animal shelter contracts with Cotati and
Sebastopol to handle their impound animals for a fee of $15,000 annually per city.
1.9 Recreation Income
Recreation revenues are budgeted to decrease by 8% in 2004 -05 to
$1,207,000 based on the estimated current -year revenue of $1.1 million. Budget
expectations were met in all areas of recreation with the exception of recreation programs
and contract classes. The Recreation Department has experienced a decline in attendance
in the past few years at the after - school and summer camps, as well as a decline in
contract class participation. This decline is most likely attributable to the weak economy
and loss of consumer discretionary income. Fees were increased in 2003 -04 to recoup a
higher percentage of the cost, but the higher fees may have also contributed to fewer
participation. Revenues were modified downward in the 2004 -05 budget to reflect the
current economic climate.
The Recreation Department operation for 2004 -05 is as follows:
spats
Ca *ad
Reaea icn
comet Centers
senior
Center
Gasses
Prograns
Rawls
CenterNan
Pods
Totals
verx.res $425,300
$ 165, 000
$249,800
$70,500
$53,300
$220,000
$1,183,900
pexkkm 464,097
70,000
428,507
187,439
199,083
364,196
1,713,319
At or (Lx)ss) Before
mirrsbationallocation ($38,797)
$95,000
($178,707)
($116,939)
($145,783)
($144,193)
($529,419)
xation of Reawtion
ministration 13,701 4,317 7,836 4,317 7,836 40,353 78,360
y subsidy After
ministration allocation ($52,498) $90,683 ($186,543) ($121,256) ($153,619) ($184,546) ($607,779)
Budget Memo - Page 8M
2.0 Miscellaneous Income /Donations
The 2004 -05 budget includes approximately $8,500,000 of one -time revenue
from the sale of surplus properties. This revenue represents payment on the stadium
lands parcel. This parcel will be sold in 2004 -05 and a portion of the proceeds will be used
to balance the City's budget. During 2003 -04, the City sold the Wine Center, the old library
and one vacant parcel for total proceeds of $3.2 million. The budget also included the sale
of a fire station for $2M, which is currently on hold pending possible renovation and use of
the station.
3. EXPENDITURES
3.1 Employee Services
Pursuant to negotiated Memorandums of Agreement with employee
bargaining groups, this budget provides the following:
All of the bargaining units' contracts expire June 30, 2004 and these units
are currently in negotiations with the City. For budgeting purposes only, we have included
a 1 % salary increase for all units, excluding management.
Due to the City's financial condition last year, it was necessary to reduce staff
by 30 positions through attrition, voluntary retirement, and layoffs. The financial status is
not projected to improve in 2004 -05, thus the budget maintains the existing staffing level
with the exception of five additional personnel in Public Safety, one new position in the
building department and one upgraded position at the Performing Arts Center. The five
additional personnel in Public Safety consist of (1) sergeant, (3) PSOs and (1) CSO. These
positions are necessary for the NET Team program and will be paid via funds received
from the FGR Tribe per the MOU agreement. The position in the Building Department is for
a Permit Technician which is necessary to assist with the volume of building permits
issued. This position will be funded with the revenue received from the permits. The PAC
position is the reinstatement of the Technical Director. The former Technical Director
resigned and the position was reduced to a 1560 position. It has been difficult for the PAC
manager to retain high caliber employees in a part-time position and the workload entailed
with the stage requirements for each performance demands a full -time person. The City
anticipates that the revenue from the electronic sign board will offset this additional cost in
the future.
3.2 Supplies & Other Operating Expenditures
Expenditures in this area have been carefully scrutinized and have a
moderate increase from last year's budget by $162,581 or 3 %. Most of the departments
operating budgets were actually reduced from prior year, however, the cost of providing the
network and systems software rose by $85K. Recruitment costs were increased by $28K
to more accurately reflect the cost to select and process new employees. Legal costs were
Budget Memo - Page 9M
increased $31 K as a buffer for potential litigation. Lastly, the budget includes $75,000 for
the recall election expense.
3.3 Capital Outlay
Expenditures in this area have increased from the 2003 -04 budget by
$887,810; however, most of the large capital items are funded either through grants, private
agreements or other funds. The budget also includes $375K for the purchase of a new fire
engine that was carried over from the previous year. This item will be lease financed over
a 10 -year period. Refer to budget pages 45 — 46 for a complete itemization.
4. RESERVE CHANGES
Items of particular interest in this area are:
A. Reserve for Capital Improvements and Infrastructure Maintenance - The City
customarily sets aside 10% of actual revenues from Secured Property Taxes,
Transient Occupancy Taxes, and Sales Taxes in order to provide for
maintenance of the City's infrastructure and capital improvements. In order
to balance the General Fund, the City has not been able to make this transfer
since 1998. In addition, prior year draws on this reserve have depleted the
balance to $0. The 2003 -04 budget included taking a portion of the proceeds
from the sale of surplus properties ($2.5M) and funding the infrastructure
reserve; however, not all of these properties were not sold so the City was
not only able to transfer $509,587 to this reserve. Due to the City's financial
position, the 2004 -05 budget does not include any contribution to the
infrastructure reserve.
B. In 2003, the City updated the actuarial valuation of the retiree medical
benefits to determine the unfunded liability. The study showed that the City's
unfunded liability is $38.5M and to fully fund the liability, the City would need
to make a $3.3M annual contribution for thirty years. Because of lack of
funds, the City has only made minor contributions to this reserve over the
year and is basically on a pay -as- you -go basis. The 2004 -05 budget provides
for an $800,000 transfer from the General Fund Endowment Reserve to the
Retired Employees' Medical Insurance Reserve per the actuarial funding
requirement. The budget includes a transfer of $700K from the reserve to the
General Fund for the 2004 -05 cost of retiree medical benefits. The projected
balance at the end of 2004 -05 is $2,967,500.
C. The 2004 -05 budget includes $50,000 principal repayment from the
renegotiated loan due from the Community Development Commission to the
City's General Fund for the construction of the Performing Arts Center (refer
to page 5 of this memo). This principal payment will be deposited into the
Miscellaneous Reserve. The projected balance at the end of 2004 -05 is
$210,000. The Miscellaneous Reserve is generally used for capital
replacement items.
Budget Memo - Page 10M
D. The Reserve for Self- Insured losses will be contributing 25% of insurance
premiums and deductible billings to the General Fund. The City continues to
receive small refunds from REMIF due to favorable claims experience in prior
years. However, the premium for Worker's Compensation insurance has
been increasing over the last few years, with a 23% increase for 2004 -05.
The 2003 -04 budget included a $950,000 transfer from the sale of surplus
properties to bring the reserve balance for both the property /liability and
workers comp up to an amount equivalent to one - year's premiums plus
deductibles. The 2004 -05 projected balance in this reserve is $1,028,164.
E. There are two items under the Reserve for Retirement Costs: one line item for
Miscellaneous employees and one for Safety employees. These funds were
placed in reserve due to the existence of "Surplus Funds" in the City's
account with PERS and are to be used to offset significant swings in the
PERS rates. For the past few years, PERS has experienced a negative rate
of return on investment, which has resulted in increased rates for participating
agencies. For 2003 -04, the PERS rate increase equated to about $400,000.
The rates for 2004 -05 increased 8% for Public Safety and 6% for
Miscellaneous. This equates to a total increase of $1.1 M. In order to absorb
this increase, the budget includes a reserve transfer of the entire balance of
$956,447. Currently, Miscellaneous employees participate in the 2% at 55
Plan while Safety employees participate in the 2% at 50 Plan effective 7/1/98.
In anticipation of enhancements to both plans, which would cost about $1.4M,
the budget includes a 25% funding from the General Fund of $350,000, and a
goal of equal contributions in the next three years so that both plans are fully
funded at the time of implementation.
F. The General Fund Reserve is expected to be 10% of operating expenditures
at the end of fiscal year 2003 -04, with funding from the sale of surplus
property. A few years ago, the City Council adopted a policy to maintain a
10% reserve balance. The 2004 -05 budget maintains this balance at
$2,767,563.
G. A few years ago, the City established a new reserve, General Fund
Endowment Reserve with the balance of the proceeds from the sale of
surplus property. This reserve is to fund on -going operations through interest
earnings. The principal is to remain intact. For 2003 -04, $66,616 will be
transferred to the General Fund to cover the one -time expenses of staff
reductions. An additional $310,000 will be transferred to Retiree Employees'
Medical Reserve to fund the cost of retiree medical for the year. For 2004 -05,
another $800,000 will be transferred to cover the retiree medical costs and an
estimated $7,492,138 from the surplus of proceeds of the stadium land sale
will be moved to the reserve. The estimated balance at the end of 2004 -05 is
$10,839,233.
Budget Memo - Page 11M
H. A new reserve called Capital Replacement Reserve was established in 2001-
02 to fund future capital outlay requirements. A start -up amount of $785,000
was transferred to this reserve from the General Fund. The City's goal is to
fund this reserve annually by an amount equivalent to the General Fund
depreciation expense and designate this reserve as the source of funding for
all future replacement capital. The annual funding requirement is $640,000,
based on the annual depreciation expense. The 2003 -04 budget included the
$640,000 transfer from the proceeds of the sale of surplus properties. Some
capital equipment purchases were funded by this reserve in prior years and
an additional $136,000 of capital items are proposed to come from this
reserve in the 2004 -05 budget. The balance at the end of the fiscal year is
estimated at $1,202,925.
The entire City's history of reserve balances are shown below in this graph:
RESERVE BALANCES
55.1 4
1999 2000 2001 2002
FISCAL YEAR
5. SPECIAL FUNDS
2003 2004 2005 (Budget)
QTOTAL RESERVES
®GENERAL FUND
Outlined on separate sheets in the budget are the various special funds of the City.
These funds will be discussed in detail with the City Council during budget work sessions.
Budget Memo - Page 12M
17.3
11.7.
9.3
1999 2000 2001 2002
FISCAL YEAR
5. SPECIAL FUNDS
2003 2004 2005 (Budget)
QTOTAL RESERVES
®GENERAL FUND
Outlined on separate sheets in the budget are the various special funds of the City.
These funds will be discussed in detail with the City Council during budget work sessions.
Budget Memo - Page 12M
6. IN CLOSING
I would like to thank the City employees for their commitment and support in helping
make those tough choices in the budgeting process, taking into consideration the limited
resources. The overall goal was to focus on the City Council's goals and to maintain the
level of services needed to sustain a superior quality of life for Rohnert Park's citizens.
Due to a continued depressed economy, 2003 -04 has been a very difficult financial year.
All indications are that the economic recovery will be slow, thus the revenues for 2004 -05
are conservative.
The City was faced, in recent years, with an increasing gap between revenues and
expenditures. The City chose to use reserves and the sale of surplus properties to fill this
gap the past two years. In 2003 -04, the City addressed the structural problem and brought
expenditures back in line with revenues by making a dramatic reduction in workforce. Even
with the significant reduction in staff, expenditures are projected to continue to rise in the
area of salary and benefits due to increases in health insurance, worker's comp premiums
and PERS retirement costs. While the City has trimmed it's staff and operating budgets to
a minimum and looked for creative ways and outside funds to pay for capital projects and
equipment, the City continues to face a large deficit. The City is working proactively to
increase long -term revenues. In addition, staff is working diligently on the new specific plan
areas to implement the City's General Plan.
I would like to acknowledge all City Commissions, City Committees, volunteer
auxiliaries, and various volunteer citizens who have worked so hard this past year for the
betterment of our City. Credit is also given to all City employees for providing efficient
service with fewer employees per capita than most cities. My sincere thanks to all City
employees for their dedicated service. A special acknowledgement goes to the Finance
Director, Sandy Lipitz and her staff, thank you for a job well done.
Respectfully submitted,
Carl Eric Leivo
City Manager
Budget Memo - Page 13M
CITY OF ROHNERT PARK
2004 -2005 BUDGET
POSITIONS AND PAY RATES & RANGES AS OF JULY 1, 2004
ACCOUNT MONTHLY
NUMBER. DEPT. POSITION RANGE SALARY
1100 City
Councilmember
N/R
$400.00
Council
1200 City
City Manager
N/R
$9,793 - $11,904
Manager
Assistant City Manager
loom
$7,422 - $9,022
City Clerk
88CF
$5,500- $6,685
Secretary II
72CF
$3,736- $4,541
Administrative Assistant P/T
Hourly
Up to $30/hr.
Meeting Minutes Transcriber P/T
Hourly
Up to $25/hr.
Secretary P/T Temp.
Hourly
Up to $18/hr.
Office Asst. P/T Temp.
Hourly
Up to $14/hr.
Clerical P/T
Hourly
Up to $16/hr.
Admin. Intern
Hourly
Up to $20/hr.
1300 Finance
Finance Director /City Treasurer
98M
$7,152- $8,693
Finance Services Manager
92CF
$5,933- $7,212
Accountant/Auditor
87X
$5,384 - $6,545
Payroll Specialist
76CF
$4,120- $5,007
Purchasing Specialist
75X
$4,018 - $4,884
Utility Service Specialist
75X
$4,018 - $4,884
Utility Service Representative
72X
$3,724 - $4,526
Accounting Specialist II
70X
$3,547- $4,310
Acct. Spec. II- Accounts Payable
70CF
$3,547- $4,310
Customer Service Representative
66X
$3,217- $3,910
Clerical P/T
Hourly
Up to $16/hr.
Acct. Clerk I P/T Temp.
Hourly
Up to $14/hr.
1310 Information
Information Systems Manager
90X
$5,775- $7,019
Services
Info. Systems Tech. UII
74X/78X
$3,910- $5,239
Interns
Hourly
Up to $20/hour
1500
Legal City Attorney
Services
N/R
1600 Bldg. Services
Department -
Planning Senior Planner 92X
Community Development Assistant 72X
$9,225
$5,933- $7,212
$3,724 - $4,526
Positions and Pay Rates & Ranges as of July 1, 2004, Cont'd.
ACCOUNT MONTHLY
NUMBER DEPT. POSITION RANGE SALARY
1700
Human
HR Assistant
74CF
$3,923 - $4,768
Resources
Secretary II, Reg. P/T
72CF
$21.55- $26.20/hr.
Secretary I, P/T Hourly (1,560)
68CF
$19.55- $23.76/hr.
1710
Rent Control
Housing Services Assistant
72X
$3,724 - $4,526
1900
Non -
Departmental
Office Assistant II
64X
$3,0646 - $3,724
2100
Public
Director of Public Safety
103M
$8,130- $9,883
Safety
Public Safety Div. Commander
95M
$6,824 - $8,294
Public Safety Lt.
93M
$6,194 - $7,528
Public Safety Sergeant
89S
$5,711.38- $6,931.38
Public Safety Officer
84S
$5,083.38- $6,169.38
P.S. Communications Supervisor
83XD
$5,187.32- $6,297.32
Fire Inspector
83X
$4,884 - $5,936
Evidence Specialist
80X
$4,541- $5,519
Property Technician
79X
$4,430 - $5,384
Public Safety Officer Trainee
81S
$4,284
Admin. Asst. to the Dir. of P.S.
74CF
$3,923 - $4,768
Public Safety Dispatcher
68XD
$3,910.32 - $4,745.32
Community Services Officer
69S -CSO
$3,585- $4,350
Secretary I
68X
$3,378 - $4,105
Public Safety Records Clerk
64X
$3,064 - $3,724
Animal Health Technician
63X
$3,000 - $3,646
Secretary I Reg. P/T
68X
$19.49- $23.68/hr.
Office Assistant II
64X
$3,064- $3,724
Office Asst. II Reg. P/T
64X
$17.68- $21.49/hr.
Office Asst. P/T Temp.
Hourly
Up to $14/hr.
2800
Youth &
Youth Service Specialist
86X
$5,238- $6,367
Family
P/T Clinical Supervisor
Hourly
Up to $30/hr.
Services
3100
Bldg. Services
Department -
Engineering
Civil Engineer
92X
$5,933- $7,212
Public Works Inspector
83X
$4,884 - $5,936
Sr. Engineering Technician
83X
$4,884 - $5,936
Admin. Asst. - Bldg. Services Dept.
74X
$3,910- $4,752
Positions and Pay Rates & Ranaes as of July 1, 2004 Cont'd
ACCOUNT MONTHLY
NUMBER DEPT. POSITION RANGE SALARY
3200 Bldg. Services
Department —
Building
Building Inspector
85X
$5,128- $6,233
Bldg. Inspector P/T
Hourly
Up to $40/hr.
Construction Inspector P/T
Hourly
Up to $40/hr.
Office Asst. I P/T (1,000 hr.)
Hourly
Up to $14/hr.
3300 Public
Public Works Services Supervisor
90W
$5,775- $7,019
Works
Senior Equipment Mechanic
79W
$4,48945,456
Electrician
78W
$4,377 - $5,320
Arborist
76W
$4,069 - $4,946
Water Quality Specialist
75X
$4,018- $4,884
Maintenance Worker II
74W
$3,982 - $4,841
Secretary II
72X
$3,724 - $4,526
Maintenance Worker I/Painter
70W
$3,609 - $4,386
Maintenance Worker I
70W
$3,609 - $4,386
Maintenance Helper
52W
$2,267- $2,755
Seasonal Maintenance Assistant
Hourly
Up to $15/hr.
Laborer P/T (Youth)
Hourly
Up to $8/hr.
5200 Parks & Rea
Recreation Services Manager
92X
$5,933- $7,212
Recreation Supervisor
81X
$4,651- $5,653
Secretary II
72X
$3,724 - $4,526
Secretary I
68X
$3,378 - $4,105
Special Instructor
Hourly
Up to $40/hr.
Clerical P/T
Hourly
Up to $16/hr.
Recreation Coordinator
59X
$11.71- $14.23/hr.
Senior Pool Manager
59X
$11.71- $14.23/hr.
Pool Manager
53X
$10.62- $12.91/hr.
Senior Lifeguard
45X
$9.40- $11.43/hr.
Sports Center Coordinator
45X
$9.40- $11.43/hr.
Senior Recreation Leader
43X
$8.74- $10.62/hr.
Instructor Lifeguard II (LGI)
41X
$8.47- $10.30/hr.
Instructor /Lifeguard I (WSI)
40X
$8.33- $10.13/hr.
Lifeguard/Cashier
38X
$7.93- $9.64/hr.
Scorekeeper
37X
$7.72- $9.38/hr.
Recreation Leader II
37X
$7.72- $9.38/hr.
Facility Attendant II
37X
$7.72- $9.38/hr.
Facility Attendant I
34X
$7.21- $8.76/hr.
Recreation Leader I
34X
$7.21- $8.76/hr.
Pool Cashier
33X
$6.95- $8.45/hr.
Positions and Pay Rates & Ranges as of July 1. 2604. Cont'd
ACCOUNT
MONTHLY
NUMBER DEPT.
POSITION
RANGE
SALARY
6210 Theatre
Managing Director of the PAC
92X
$5,933- $7,212
Performing Arts Specialist
70X
$3,547- $4,310
Office Assistant II
64X
$3,064 - $3,724
Technical Director P/T
Hourly
Up to $22.50/hr.
Marketing Assistant P/T
Hourly
Up to $18/hr.
Theatre Technician P/T
Hourly
Up to $12/hr.
Arts Center House Mgr. P/T
Hourly
Up to $12/hr.
Assistant Box Office Mgr. P/T
Hourly
Up to $12/hr.
Group Sales Coordinator P/T
Hourly
Up to $10/hr.
Arts Center Admin. Asst. P/T
Hourly
Up to $10/hr.
Box Office. Assistant P/T
Hourly
Up to $10/hr.
Animal
Animal Shelter Supervisor
74X
$3,910-
$4,752
Shelter
Animal Shelter Technician
58X
$2,647- $3;217
Animal Shelter Vol. Coordinator
Hourly
Up to $14/hr.
Animal Shelter Assistant P/T
Hourly
Up to $12/hr.
0
City of Rohnert'Park
2004 -05 Budget
Regular Full -time or Permanent Part -Time Employees
Actual Funded Positions
DEPT NO/ DEPARTMENT 7/1/01 2001 -02 2002 -03 2003 -04 2004 -05 6/30/05
1200 City, Manager /Clerk 6.00 0.25 0.00 (2.25) 0.`75 4.75
1300
Finance
12.00
0. 00,
(1.00)
(1.00)
0..00
10.00
1310
Data Processing
2.00
0.00
0.00
0.00
0.!00
2.00
1600.
Planning
3.00
0.00
0.00
(1.00)
0.00
2.00
1700
Personnel
2.50
0.00
0.00
(1!.00)
0.50
2.00
1710
Rent Control
0.50
0.25
0.00
(0.50)
0.00
0.25
1720
Internal Audit'
1.00'
0.00
0.00
(1.00)
0.00
0.00
1900
Non- Departmental
1.00
0.00
0.00
0.00
1.00
2.00
2100
Public Safety Personnel
96.50'
0.00
0.00
1.00
6.00
103.50
2400
Animal Shelter`
1.00
0.00
0.00
1.00
0.`00
2.00
2800
Youth & Family.;.Services
3.75
0.00
(0.75)_..
.(2.00)..:._
0.00
1.00
3100
Engineering
4.00'
0.00
0.00
(1.00)
1.00
4.00
3200`
Inspection
4..00 '
0.00
0.00
(2.00)
1.00
3.00
3300
Public Works General
28.00
0.00
( 0.50)
( 4.50)
(17.07)
5.93
3420
Streets
4.56
4.56
4001
Park Maintenance
9.00<
0.00
0.00
(2.00)
(1.19)
5.81
5200
Recreation Administration
6.00
0.00
0.00
(3.00)
(2.00)
1.00
5400
Recreation Programs'
2.15
2.15
5501
Senior Center
2.00`
0.00 ?
0.00
0.00
(1.`00)
1.00
5810
Sports Center
2.00
0.00
0.00
0.00
0.00
2.00
5830
Community Center
0.55
0.55
5840
Burton Ave Rec;Center
0.20
0.20
5860
Ladybug Rec Center
0.10
0.10
6210`
Performing Arts Center
4.00
0.00
0.00
(1.00)
1.`00
4.00
7100
Water
10.00
10.00
7200
Sewer
3.70
3.70
Total
City
188.25'
0.50
(2.25)
(20.25)
11.25
177.50
Additions`
0.50
0.00
10.00
11.25
Reductions
0.00
(2.25);
(30.25)
Net Personnel
Change
0.50
(2.25)
(20.25)
11.25
=5-
City of Rohnert Park
2004 -05 Budget
Regular Full -time or` Permanent 'Part-Time Employees
Authorized Positions
DEPT NO / 'DEPARTMENT 6/30/04 Reclass Add Delete 6/30/05
Human Resource Assistant 1.00 1.00
Secretary II 0.50 0.150
Secretary I 0.00 0.50 0.50
Total 1.50 0.00 0.50 0.00 2.00
-6-
1710 RENT CONTROL
Secretary I 0.25 0.25
Total 0.25 0.00 0.00 0.00 0.25
1900 NON- DEPARTMENTAL
Office.Assistant II 2.00 2.00
Total 2.00 0.00 0`.00 0.100 2.00
91 nn PrIRT.Tr gAFF.rPY
1G:VV
Public Works Inspector 1.00 1.00
Engineering Technician I1 1.00 1.00
Administratve Assistant 0.00 1!.00 1.00
Total 3.00 0'.00 1.:00 0.'00 .4.00
3200 INSPECTION
Building Inspector 2.00 2.00
Permit Technician 0.00 1.00 1.00
Total 2.00 0.00 1.00 700 3.00
3300 PUBLIC WORKS /GENERAL
General' Services Supervisor' 0.34 0.34
Utilities Services Supervisor 0.50 0.50
Maintenance Worker II 0.20 0.20
Maintenance Worker I 2.00 1.00 3.00
Total Sewer Maintenance 2.70 0.00 1`.00 0.00 3.70
Total Public Works 28.00 0.00 2.00 0.00 30.00
-8-
5200 RECREATION ADMIN.''
Recreation Services Manager
1.00
1.00
Total
1.00 0.00 0.00 0.00
1.00
5400 RECREATION PROGRAMS
Recreation Supervisor
0.70
0.70
Secretary II
1.00
1.00
Secretary I
0.45
0.45
Total
2.15 0.00 0.00 0.00
2.15
Pertormng Arts Specialist 1.00
Technical Director 0.00
Office Assistant I1 1.00
Total 3.00
TOTAL ALL 166.00
1.00
1.00
1.00 1.00
1.00
0.00 1.00 0.,00 4.00
0.00 10.50 0.00 177.50
-9-
(A) Position to be funded by CDC Housing
(B) Funded by Rent Appeals Board
(C) MAGNET officer (1?) funded by AB 3229
(D) NET Team funded by MOU
CITY OF ROHNERT PARK
2004 -05 Budget
OTHER CASH FUNDS
(not shown elsewhere unless specified)
Cash Balances - June 30, 2004
General Fund Refundable Deposits $508,396
Water Utility Fund 2,254,953
Water Debt Fund 508,795
Sewer Utility Fund 3,479,923
Garbage Utility Fund 260
Garbage Set -Aside Fund 0
Garbage Rate Stabilization Fund 660,602
Garbage Diversion /Education Fund 116,360
Utility Fund Refundable Deposits 167,631
Development Improvement Fund (see p. 42)
Per Acre For Development Fee $622,471
Special Water Connection Fee 890,507
Water /Wastewater Conservation Fee 155,739 1,668,717
Sewer Service Connection Fee Fund 4,611,833
Water /Wastewater Conservation Fee 155,739 4,767,573
(see page 43) -------- ----
Improvement Project Fund
115,454
LLEBG Funds
0
SLESF (AB 3229/COPS) Fund
19,997
FIGR Fund
623,690
Fire Benefit Assessment Fund
0
Mobile Home Rent Appeals Board Fund
55,372
Annexation Fees
59,296
Vehicle Abatement Funds
44,986
Copeland Creek Drainage Fund
63,510
Petty Cash Accounts
3,635
Reserves
General Fund Reserve
$2,767,563
Special Reserves
11,706,188 14,473,751
Dental Self - Insurance Fund
45,059
P.A.C. Endowment Fund
1,263,551
Sub -Total Operating Funds
30,901,512
Assessment District Reserve Funds 459,183
Deferred Compensation Fund - Employees 12,672,217
Cash with Fiscal Agent (FMLC) 51,785
Special Enforcement Unit -South 6,438
Sub -Total Restricted Funds 13,189,623
TOTAL OTHER CASH FUNDS ®11® $44,091,134
CITY OF ROHNERT PARK
PROJECTED RESERVES
FY 2004 -05
Notes:
(1) Proceeds from sale of wine center
(2) Transfer excess GF Reserve to Retired Employee Health Insurance reserve
(3) Cost of severance package
(4) Estimated refund from REMIF
(5) Transfer to General Fund to pay for self- insured losses (25% of premiums & deductible billings)
(6) Yearly principal payment from CDC for Theatre (PAC) loan
(7) Transfer from GF Endowment Reserve to Retiree Medical to fully fund annual contribution
(8) Transfer from GF Endowment Reserve to Retiree Medical for required annual contribution
(9) Transfer to General Fund to cover increased PERs costs
(10) Transfer from General Fund to fund 25% of enhanced retirements plans for Public Safety and Miscellaneous
(11) Transfer to General Fund to fund replacement of two patrol vehicles
(12) Transfer to General Fund to cover 2004 -05 cost of retiree medical
(13) Playground Fall Material Replacement Project
(14) Transfer to Capital Projects Fund for relocation of public safety radio central transmitter (SW Station)
(15) Transfer from General Fund for the sale of surplus property
(16) Transfer to Wetlands Mitigation Project
(17) Transfer from General Fund surplus 2003 -04
-12-
6/30/03
Additions
Est 6/30/04
Additions
Est 6/30/05
Balance
(Deletions)
Balance
(Deletions)
Balance
General Fund Reserve
$1,388,993
1,868,570
(1)
$2,767,563
2,767,563
(490,000)
(2)
(10% of net GF
(10% of net GF
expenditures)
expenditures)
Special Reserves:
General Fund Endowment Reserve
4,537,276
(66,616)
(3)
4,147,095
(800,000)
(8)
10,839,233
(310,000)
(7)
7,492,138
(15)
(13,565)
(16)
Infrastructure Reserve
0
509,587
(17)
509,587
509,587
Capital Replacement Reserve
704,789
640,000
(17)
1,338,925
(86,000)
(11)
1,202,925
(5,864)
(14)
(50,000)
(14)
Self Insured Losses:
Property & Liability
123,694
133,318
(4)
588,570
50,000
(4)
510,770
(118,442)
(5)
(127,800)
(5)
450,000
(17)
Worker's Compensation
401,957
(174,063)
(5)
727,894
(210,500)
(5)
517,394
500,000
(17)
Retired Employee Health Ins.
2,067,500
490,000
(2)
2,867,500
800,000
(8)
2,967,500
310,000
(7)
(700,000)
(12)
Active Employee Health Ins.
0
0
Reserve for Housing Programs
177,399
177,399
177,399
Miscellaneous Reserve
(From CDC Theatre (P.A.C.)Pmts)
115,000
45,000
(6)
160,000
50,000
(6)
210,000
Reserve for Dev. of Addit. Rec Facilities
153,771
153,771
(137,336)
(13)
16,435
Reserve for Purchase of Video Equipment
70,000
70,000
70,000
Reserve for Retirement Costs
Miscellaneous
697,922
697,922
(697,922)
(9)
350,000
350,000
(10)
Safety
267,525
267,525
(267,525)
(9)
0
Total Special Reserves
$9,316,833
$2,389,355
$11,706,188
$5,665,055
$17,371,243
TOTAL ALL RESERVES
$10,705,826
$3,767,925
$14,473,751
$5,665,055
$20,138,806
Notes:
(1) Proceeds from sale of wine center
(2) Transfer excess GF Reserve to Retired Employee Health Insurance reserve
(3) Cost of severance package
(4) Estimated refund from REMIF
(5) Transfer to General Fund to pay for self- insured losses (25% of premiums & deductible billings)
(6) Yearly principal payment from CDC for Theatre (PAC) loan
(7) Transfer from GF Endowment Reserve to Retiree Medical to fully fund annual contribution
(8) Transfer from GF Endowment Reserve to Retiree Medical for required annual contribution
(9) Transfer to General Fund to cover increased PERs costs
(10) Transfer from General Fund to fund 25% of enhanced retirements plans for Public Safety and Miscellaneous
(11) Transfer to General Fund to fund replacement of two patrol vehicles
(12) Transfer to General Fund to cover 2004 -05 cost of retiree medical
(13) Playground Fall Material Replacement Project
(14) Transfer to Capital Projects Fund for relocation of public safety radio central transmitter (SW Station)
(15) Transfer from General Fund for the sale of surplus property
(16) Transfer to Wetlands Mitigation Project
(17) Transfer from General Fund surplus 2003 -04
-12-
CITY OF ROHNERT PARK
2004 -05 Budget
General Fund
GENERAL FUND CASH BAL 7/1/0,'
REVENUES:
Property Taxes
Taxes (Other Than, Property)
Licenses and Permits
Fines
Interest and Rents
From Other Agencies
Charges for Current Services
Miscellaneous
Sub -total
REVENUE ADJUSTMENTS:
From Sale of Surplus Property
NET REVENUE
OTHER SOURCES /(USES) OF CASH
From Gas Tax Fund
From Reserve for Self- Insured Losses
From Rent Appeals Board Fund
From Traffic Safety Fund
From Capital Replacement Reserve
From FIGR (per MOU)
From Measure M Funds
From SLESF (AB 3229) Fund
From LLEBG Fund
From FEMA Grant Fund
From Retired Employee Health Ins Reserve
From PERS Retirement Reserves
To General Fund Endowment Reserve
To Capital Projects Fund
To Traffic Safety Fund
To PERS Retirement Reserves
TOTAL NET SOURCES OF CASE
EXPENDITURES:
General Government
Public Safety
Public Works & Inspection
Parks and Recreation
Other
Sub -total
Exp. Charged To Water Operation
Exp. Charged To Sewer Operation
Exp. Charged To Community Dev. Commission /Housing
Exp. Charged To Community Dev. Commission /Projects
Exp. Charged to Refuse Enterprise Fund
TOTAL EXPENDITURES & TRANSFER!
GENERAL FUND CASH BAL 6/30/05 - EST
-13-
Approved
Budget
$0
2,560,000
9,687,000
1,200,000
193,000
1,635,200
2,722,764
2,212,700
100,000
$20,310,664
8,500,000
$28,810,664
306,000
338,300
38,000
218,000
86,000
700,000
440,700
100,000
15,000
267,300
700,000
965,447
(7,492,138)
(140,000)
(173,000)
(350,000)
$24,830,273
6,103,629
15,582,695
2,398,402
2,923,635
1,116,812
$28,125,173
(1,271,400)
(847,600)
(553,000)
(451,000)
(171,900)
$24,830,273
$0
REVENUES
Property Taxes
Property Taxes - Secured
Property Taxes - Unsecured
H.O.P.T.R.
Total Property Taxes
Other Taxes
Real Property Transfer Tax
Sales and Use Tax
Sales Tax Compensation Fund
Transient Occupancy Tax
Franchises
P.G. & E.
Century Cable TV
Refuse Franchise Fee
Total Other Taxes
Licenses and Permits
.Business Licenses
Animal Licenses
Building Permits
Plan Check Fees
Total License & Permits
Fines, Forfeits & Penalties
Vehicle Code Fines
Parking Fines
Impound Fees
Other Court Fines
Total Fines, Forfeits & Pen.
Rev from Use of Money & Property
Investment Earnings
Rent: Golf Courses
Rent Other: Ch 22, Stadium
Rent: Billboard Land Lease
Rent: Land N. of Big 4 Rents
Lease: Main Station Cell Towers
CDC Land Leases
Rent: Royal Coach Chevron
YMCA Bldg Lease
Rent: Alternative Ed. School
Rent: Rebuilding Together
Lease: Wellness Center
Total Rev Use of Money & Prop.
CITY OF ROHNERT PARK
2004 -2005 Budget
GENERAL FUND REVENUES
Budget Estimate Budget
2003 -04 6/30/2004 2004 -05
$2,142,250
140,000
50,000
$2,332,250
$150,000
6,630,000
0
1,500,000
320,000
270,000
387,600
$9,257,600
$495,000
50,000
248,000
125,000
$918,000
$90,000
70,000
18,000
10,000
$188,000
$1,000,000
517,000
33,672
10,847
4,937
16,646
210,000
5,808
300
2,652
137,856
$1,939,718
$2,295,714
170,188
52,023
$2,517,925
$265,430
6,834,708
0
1,367,259
368,461
340,895
476,046
$9,652,800
$504,290
43,185
590,642
318,768
$1,456,885
$77,043
67,860
13,460
16,187
$174,551
$909,342
395,400
17,440
7,101
4,398
16,888
210,000
7,937
450
2,717
1,030
140,412
$1,713,115
$2,330,000
180,000
50,000
$2,560,000
$160,000
5,291,000
1,764,000
1,400,000
370,000
320,000
382,000
$9,687,000
$500,000
50,000
400,000
250,000
$1,200,000
$90,000
70,000
13,000
20,000
$193,000
$850,000
350,000
19,000
5,000
4,000
17,000
210,000
8,400
600
2,700
0
168,500
$1,635,200
% [NCR/
(DECR)
9%
29%
0%
10%
7%
-20%
100%
-7%
16%
19%
_1%
5%
1%
0%
61%
100%
31%
0%
0%
-28%
100%
3%
-15%
-32%
-44%
-54%
-19%
2%
0%
45%
100%
2%
0%
22%
-16%
REVENUES
Rev from Other Agencies
State Motor Veh In Lieu
Property Tax in -leiu of VLF
Off High Motor Vehicle Lic.
Public Safety Augment. Fund
Grants: General Fund
Misc. Other Rev. (booking fees)
P.O.S.T. Reimbursements
SB 90 Mand Costs Reimb.
Lease Purchase Revenue
Total Rev Other Agencies
Charges for Current Services
Zoning & Subdivision Fees
General Plan Maintenance Fee
Sale of Maps, Etc.
Special Public Safety Serv.
Fire Company Inspection Fee
Vehicle Abatement Revenue
Animal Shelter Fees
Engineering Fees
Weed Abatement
Sub -Total Chgs. For Curr Svc.
Recreation Related Income
Sports Center
Swimming Pools
Special Contract Classes
Teen Center
R.P. Comm Cntr Rentals
Burton Ave Center Rentals
Benecia Youth Center
Ladybug Rec Building
Recreation Programs
Senior Center
Scout Hut
Total Recreation Income
Performing Arts Center
Assessment District Admin.
Library Landscape Maint.
Total Charges Current Services
Miscellaneous Income /Donations
Sale of land /buildings
Total General Fund Revenues
Total excluding Sale of land /bldgs
Budget
2003 -04
$2,400,000
0
1,000
200,000
112,000
0
40,000
0
285,000
$3,038,000
$50,000
36,000
1,200
35,000
35,000
55,000
60,000
20,000
2,000
294,200
446,400
218,500
165,000
0
87,000
17,000
0
1,000
322,016
52,261
0
$1,309,177
805,300
0
1,600
$2,410,277
$198,800
$7,100,000
27,382,645
20,282,645
-15-
Actual Budget % INCR/
6/30/2004 2004 -05 (DECR)
$1,968,325
0
1,393
207,937
98,020
113,529
19,253
(9,000)
0
$2,399,457
$29,335
311,763
1,746
41,830
30,960
18,932
55,304
65,927
(262)
555,536
408,176
225,823
144,763
1,236
85,608
11,743
0
801
250,461
52,704
$322,625
1,764,139
1,000
200,000
0
0
60,000
0
375,000
$2,722,764
$65,000
50,000
1,500
40,000
35,000
20,000
60,000
50,000
0
321,500
425,300
220,000
165,000
0
70,500
15,000
0
7,500
249,800
53,300
0 600
$1,181,313 $1,207,000
536,041
0
9,865
$2,282,754
676,200
0
8,000
$2,212,700
-87%
N/A
0%
0%
100%
0%
50%
0%
0%
-10%
30%
39%
25%
14%
0%
-64%
0%
150%
-100%
9%
-5%
1%
0%
0%
-19%
-12%
0%
650%
-22%
2%
100%
-8%
-16%
0%
400%
-8%
$616,266 $100,000 -50%
$3,269,170 $8,500,000 20%
24,082,923 28,810,664 5%
20,813,752 $20,310,664 0%
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CITY OF ROHNERT PARK
2004 -05
Budget
Golf Courses
Willows Course (South Course -Old Rohnert Park Municipal Golf Course)
Redwoods Course (North Course -New Mountain Shadows Golf Course)
The City has an agreement with CourseCo under which said firm leases both of the
City's golf courses commencing May 30, 2001. The lease is for a 20 year term
with an optional extension of 10 years. There is an interim term of 2 years for
construction. The payment terms are as follows:
* or the greater of 70% of the average of the rent paid for the previous
3 years
For the first 10 years, CourseCo will deposit into a trust account 3% of gross
annual revenues for future capital improvements to the courses. For years 11-
30, CourseCo will deposit 2% into the trust account. The City will deposit 1%
of golf revenue from January 2005 through December 2013 and 2% of golf revenue
through the term of the agreement.
CourseCo shall make a capital contribution of $2.25M for the improvements
designated in the required work for both the north and south courses. The City
of Rohnert Park shall contribute $1M of its redevelopment agency funds to assist
in the capital improvements of the north and south courses. If additional funds
are needed for improvements, the City of Rohnert Park and CourseCo agree to
split, on a 50/50 basis, the cost and /or debt service of an additional $1M.
The City. of Rohnert Park agreed to hold the losses in the Interim Period to a
minimum by offsetting losses up to $100,000 of its Interim Base Rent. CourseCo
agreed to reduce its management fee from 5% to 3% during the Interim Period to
help offset, any losses. The City agreed to extend the Interim Period, not to
exceed 12 months. The City also agreed to accept the Percentage Rent or Base
Rent, whichever is greater, not to be less than $200,000 during the Interim
Extension Period.
2004 -05 GOLF COURSES RECAP
Revenue:
Rent from CourseCo -Lease $350,000
TOTAL $350,000
-27-
Base Rent
Percentage From
Percentage From
Golf Receipts
Food /Bev /Merch
Interim Period
$200,000
0%
0%
Years
1 -5
$350,000
12.5%
4%
Years
6 -10
$400,000
13.5%
5%
Years
11 -15
$450,000
15.0%
6%
Years
16 -20
$500,000*
20.0%
6%
Years
21 -30
$500,000*
20.0%
6%
* or the greater of 70% of the average of the rent paid for the previous
3 years
For the first 10 years, CourseCo will deposit into a trust account 3% of gross
annual revenues for future capital improvements to the courses. For years 11-
30, CourseCo will deposit 2% into the trust account. The City will deposit 1%
of golf revenue from January 2005 through December 2013 and 2% of golf revenue
through the term of the agreement.
CourseCo shall make a capital contribution of $2.25M for the improvements
designated in the required work for both the north and south courses. The City
of Rohnert Park shall contribute $1M of its redevelopment agency funds to assist
in the capital improvements of the north and south courses. If additional funds
are needed for improvements, the City of Rohnert Park and CourseCo agree to
split, on a 50/50 basis, the cost and /or debt service of an additional $1M.
The City. of Rohnert Park agreed to hold the losses in the Interim Period to a
minimum by offsetting losses up to $100,000 of its Interim Base Rent. CourseCo
agreed to reduce its management fee from 5% to 3% during the Interim Period to
help offset, any losses. The City agreed to extend the Interim Period, not to
exceed 12 months. The City also agreed to accept the Percentage Rent or Base
Rent, whichever is greater, not to be less than $200,000 during the Interim
Extension Period.
2004 -05 GOLF COURSES RECAP
Revenue:
Rent from CourseCo -Lease $350,000
TOTAL $350,000
-27-
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CITY OF ROHNERT PARK
2004 -2005 Budget
SPORTS CENTER- DEPARTMENT 5810
REVENUES:
SALE OF RESIDENT CARDS
ADULT SPORTS
MSM GYM FEES
MEMBERSHIPS
OPEN GYM
EQUIPMENT RENTALS
FACILITY RENTALS
PRO SHOP SALES
CONTRACT CLASSES
SPORTS LEAGUES
DROP -IN CHILD CARE
VENDING MACHINE INCOME
OTHER BUILDING REVENUE
TOTAL REVENUES
EXPENDITURES:
Employee Services:
SALARIES -FT EMPLOYEES
LONGEVITY PAY
PART -TIME LABOR
EMPLOYEE BENEFITS
PW RECHARGE
Sub -total employee services
Supplies & other expenditures:
OFFICE SUPPLIES
SPEC DEPT SUPPLIES
SPORTS SUPPLIES (incl.$3,400 for publicity)
HEAT /LIGHT /POWER
TELEPHONE
FACILITY R & M /ROUTINE
FACILITY R & M /NON- ROUTINE
SPECIAL DEPT EQUIP R & M
OFFICE EQUIP R & M
CONTRACTUAL SERVICES (incl. classes)
PROFESSIONAL SERVICES
EQUIPMENT.LEASE
PRO SHOP PURCHASES
Sub -total supplies & other expenditures
Capital outlay detail on pages 46 -47
et sequentia
TOTAL EXPENDITURES
NET INCOME/ (CITY SUBSIDY)
-29-
BUDGET
2004 -2005
$15,000
40,000
3,000
275,000
20,000
600
221000
3,000
35, 000
5,000
200
1,000
5,500
$425,300
$148,844
4,942
42,500
44,916
28,595
269,797
4,800
5,000
20,000
60,000
5,000
45,000
10,000
1,000
2,500
22,000
15,000
0
4,000
194,300
0
$464,097
($38,797)
CITY OF ROHNERT PARK
2004 -2005 Budget
CODDING SENIOR CENTER - DEPARTMENT 5501
SENIOR CENTER VAN - DEPARTMENT 5502
REVENUES:
RENT
FEDERAL GRANT
CONTRACT CLASSES
EXCURSIONS
SPECIAL ACTIVITIES
SUBSCRIPTIONS
DONATIONS
SENIOR VAN
MISCELLANEOUS
TOTAL REVENUES
EXPENDITURES:
Employee Services:
SALARIES -FT EMPLOYEES
LONGEVITY PAY
PART -TIME PAYROLL
EMPLOYEE BENEFITS
PW RECHARGE
Sub -total employee services
Supplies & other expenditures:
OFFICE SUPPLIES
POSTAGE
BOOKS /PAMPHLETS /PERIODICALS
SPEC DEPT SUPPLIES
EXCURSIONS /SPECIAL EVENTS
ADVERTISING /PUBLICATIONS
DUES & SUBSCRIPTIONS
HEAT /LIGHT /POWER
TELEPHONE
VEHICLE GAS & OIL
VEHICLE REPAIR & MAINT.
FACILITY R & M /ROUTINE
FACILITY R & M /NON - ROUTINE
OFFICE EQUIP R & M
CONTRACTUAL SERVICES
TRAVEL & MEETINGS
Sub -total supplies & other expenditures
Capital outlay detail on pages 46 -47
et sequentia
TOTAL EXPENDITURES
NET CITY SUBSIDY
-30-
BUDGET
2004 -2005
$17,000
8,100
6,000
4,000
6,000
3,000
4,000
2,200
3,000
$53,300
$70,431
1,961
24,500
22,481
121810
132,183
2,700
1,500
0
1,500
3,500
100
100
22,000
5,000
2,000
2,000
22,000
1,000
3,000
0
500
66,900
0
$199,083
($145,783)
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CITY OF
ROHNERT'PARK'
2004 -2005 Budget
COMPUTATION
OF GENERAL FUND
ALLOCATION
TO UTILITY FUND
Estimated
% Applied
2004 -2005
to Utility
Budget
Operations
Amount
meral Government:
----- - - -' --
----- - - - - -'
----- - - - - --
City Council
$84,727
5%
$4,236
City Manager
550,050
15%
82,508
Finance & Accounting
1,040,571
500
520,286
Information Services!
472,217
250
118,054
Legal Services -
200,000
10%
20,000
Planning
229,829
5%
11,491
Personnel'
227,825
150
34,174
City Offices Building
446,340
20%
89,268
City Offices Annex
69,090
500
34,545
Non - Departmental
1,779,914
32%
569,572
Non - Departmental Benefits`
707,005
32%
226,242
ub -total General Gov't.
$1,710,376
blic Works:
Engineering
458,155
50%
229,078
Public Works - General
512,912
350
179,519
tal
$2,118,973 **
** Used
$2,119,000 divided as follows:
Total
Monthly
Fund
Percent
Dollars
Recharge
Water
60%
$1,271,400
$105,950
Sewer
40%
847,600
70,;633
CITY OF ROHNERT PARK
2004 -05 Budget
CAPITAL OUTLAY FUND
Recreation Facilities: 444,244
Other Community Facilites: (16,529)
From Residential Devel.
From Commercial Devel.
Open Space - New Construction 35,881
Estimated Balance at June 30, 2004 $463,596
Anticipated Uses
Replace Playground Equipment at:
Colegio Vista $80,000
Sunrise Park 115,000
Ciello & Caterpillar Parks 120,000
Civic Center Mini -Park Upgrade 40,000
Golis Park Basketball Court 20,900
Honeybee Park Basketball Court 18,100
Ladybug Park Play Equipment Relocation 54,000
PAC Floor Refinishing & Replacement 21,000
Total Anticipated Uses $469,000
Anticipated Balance at June 30, 2005 (L, 404)
Note: As of 7/1/04, the Capital Outlay Fund fee is repealed and
replaced with the Public Facility Financing Fee for all
new development
-37-
CITY OF ROHNERT PARK
2004 -05 Budget
PUBLIC FACILITY FINANCING FEE
Balance at June 30, 2004
Anticipated Revenue:
Single Family Residential
Multi- Family Residential
Commercial
Total Anticipated Revenue
Anticipated Balance at June 30, 2005
$0
0
1,225,525 (1)
478,457 (2)
1,703,982
0
$1,703,982
Note: As of 7/1/04, the Capital Outlay Fund fee, the Traffic Signalization Fee
and the Annexation Fee are repealed and replaced with the
Public Facility Financing Fee for all new development.
(1) Townhomes /Apartments
235 units
$5,215 /unit
(2) Commercial Buildings 18,000 square feet $12,477/1,000 sq. ft.
Office Space 2,700 square feet $ 4,878/1,000 sq. ft.
Warehouse 100,000 square feet $ 2,407/1,000 sq. ft.
-38-
CITY OF ROHNERT PARK
2004 -05 Budget
MAJOR THOROUGHFARE DISTRICT
Traffic Signals Fund
Balance Available June 30, 2004
Estimated Expenditures:
Total Estimated Expenditures
Anticipated Balance on June 30, 2005
$1,397,601
0
0
$1,397,601
Note:As of 7/1/04, the Traffic Signal Fund fee is repealed and replaced
with the Public Facility Financing Fee for all new development
-39-
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CITY OF ROHNERT PARK
2004 -05 Budget
Special Sewer Service Connection Fee
Balance - June 30, 2004
Anticipated 2004 -05 Receipts:
Fees from Development
Water /Wastewater Conservation Fee
Total Anticipated Available
Anticipated Uses:
$4,777,384
1,370,369
44, 688
$6,192,441
Amount to be transferred to Sewer Operating Fund
to pay for a portion of the Santa Rosa Subregional
System debt service and capital expansion projects as follows:
Laguna Plant Expansion Debt 802,678
Parallel Sewer Interceptor Debt 440,000
Sewer Model 60,000
1,302,678
Amount to be transferred to Sewer Operating Fund to
pay for Capital Preservation projects 0
Total Anticipated Uses
Anticipated Balance at June 30, 2005
-43-
$1,302,678
$4,889,763
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