2004/11/23 City Council Resolution (12)RESOLUTION NO. 2004- 324
A RESOLUTION OF THE CITY COUNCIL, OF ROHNERT PARK
AUTHORIZING AND APPROVING AN AGREEMENT WITH
COKER ARCHITECTS FOR SERVICES FOR THE CONSTRUCTION PHASE
OF THE ANIMAL SHELTER REMODEL
PROJECT NO. 2003-28
WHEREAS, the City has an existing agreement with Coker Architects for
design of the Animal Shelter Remodel; and
WHEREAS, the project is now entering the construction phase and additional
services are required; and
WHEREAS, Coker Architects submitted the attached letter proposal to provide
Construction Phase Services.
NOW, THEREFORE, be it resolved by the City Council of the City of Rohnert
Park that the attached letter proposal for Construction Phase Services from Coker
Architects for a total estimated cost of $8,750 is accepted and the contract is amended to
include the scope and fee outlined in the proposal and the City Manager is authorized to
execute the amendment upon approval by the City Attorney as to format.
DULY AND REGULARLY ADOPTED by the City Council of the City of
Rohnert Park this 23`d day of November, 2004.
ATTEST:
eputy City Clerk
FLORES: AYE MACKENZIE: AYE SPRADLIN: AYE VIDAK- MARTINEZ: AYE NORDIN. AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
(For Reso. No. 2004 -324)
IQ TT A-LF4 R\ IC--N T !'t
COKER
A R C H I T E C T S
3392 Mendocino Avenue
Santa Rosa California
95403 2213
Tel 707 527 0880
Fax 707 566 8341
8 October 2004
Darren Jenkins
City Engineer
City of Rohnert Park
6750 Commerce Boulevard
Rohnert Park, CA 94928
Re: City of Rohnert Park
Animal Shelter
Construction Phase Services
Darren,
Now that we have completed the Construction Documents Phase and the project is scheduled to go out for
bids, I would like to present this proposal to provide Construction Phase Services during construction.
Based upon our discussion earlier this week, I propose the following services and compensation.
Services
1. Review of shop drawings and submittals for architectural, structural, mechanical and electrical
portions of the work.
2. Review of any proposed revisions to the drawings and specifications as requested by the Client.
3. Respond to questions from the Client, respond to contractor requests for clarification, review
proposed changes m contract price and process change orders. Review Progress Payment Applications and
review with Contractor as needed prior to forwarding to Client for payment.
4. Periodic field observation of each phase of work as needed and as directed by the Client.
5. Final Punch List preparation by Architect and consultants.
6 Assist Client in securing close out of project including warranties and product maintenance
manuals.
Assist Client in filing for Notice of Completion as requested.
Compensation
As with the original agreement, I propose to work on a time and materials basis at the same rates. I have
attached the hourly rate schedule as a reference. I estimate the various work tasks as follows:
Construction Phase
Submittal and Shop Drawing Review
.Respond to Requests for Information from the Contractor
Process Change Orders and Progress Payments
(For Reso. N0. 2004 -324)
Respond to Questions from Client
Punch List Preparation and Final Documentation $3800.00
Job Site Reviews
Mechanical Engineer
$2850.00
$800.00
Structural Engineer $1300.00
Total $8750.00
Reimbursable expenses would include any postage and delivery costs. Major determinants of the time
required will be the number of phases of work requested by the staff at the Shelter and RFI's by the
Contractor. Hopefully the process will go smoothly and we will not need many changes.
i appreciate your patience and continued support on this project. I look forward to working with you during
the construction and to a successful construction process. Please call me if you have any questions or
comments regarding this proposal.
With Regards,
k�&L C0,4—
Ken Coker, Architect