2002/05/14 City Council Resolution (16)RESOLUTION NO. 2002- 90
RESOLUTION AUTHORIZING STAFF TO NEGOTIATE A CONTRCT FOR
NETWORK DIGITAL COPIERS FOR ALL CITY FACILITIES THAT BEST MEETS THE CITY
OF ROHNERT PARK NEEDS WITHOUT INCREASING AMOUNT BUDGETED
WHEREAS, analog copiers have evolved into network digital copiers that not only make copies
but also can have the capability of printing and scanning; and
WHEREAS, printing on said copiers can reduce the cost of printing to $.01 per copy, instead of
printing on a desktop printer for $.04 per copy. In certain areas, where possible, the desktop printers will
be phased out completely; and
WHEREAS, in researching network digital copiers /printers /scanners it has become apparent that
due to the technical complexity of this product a "team approach" was necessary in analyzing what best
meets the City's needs. Said team consist of the Purchasing Manager, Information Systems Manager and
the Network Technician; and
WHEREAS, it is in the best interest of the City for the "team" to negotiate a contract or utilize
any government procurement program that is to the best advantage to the City, with price, compatibility
and other factors considered.
NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Rohnert Park hereby
authorize Staff to handle all details and negotiations for network digital copiers — some with printing and
scanning capabilities, yet not increasing the amount budgeted.
BE IT FURTHER RESOLVED THAT the final contract be delivered to the City Manager of
said City and referred to and considered by the Council of the City of Rohnert Park for approval at its
meeting at 7:00 p.m. on May 28, 2002.
DULY AND REGULARLY ADOPTED this 14ffi day of May, 2002.
ATTEST:
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CITY OF ROHNERT PARK
1A
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iyor
MACKENZIE: AYE REILLY: AYE VACANCY: N/A VIDAK- MARTINEZ: AYE FLORES: AYE
AYES: (4) NOES: (0) ABSENT: (0) ABSTAIN: (0)