2002/10/22 City Council Resolution (8)RESOLUTION NO. 2002- 949
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A
WASTE EDUCATION BUDGET FOR PRINTING, MATERIALS, ADVERTISING, DESIGN AND
COMMUNITY CLEANUP COSTS TO BE ADMINISTERED BY ARCADIA MARKETING
SERVICES
WHEREAS, the State of California has, through enactment of state law AB 939, directed the
responsible State Agency, and all local agencies to promote diversion, to maximize the use of feasible
waste reduction, reuse, recycling, and composting options in order to reduce the amount of refuse that
must be disposed of in disposal sites, and for the City to achieve diversion of 50% of the waste stream
by December 31, 2003 (including the time extension granted to City); and
WHEREAS, City of Rohnert Park must increase its rate of refuse diversion from the landfill
from its current rate of less than 39% to 50% by the end of 2003 to comply with AB 939; and
WHEREAS, City Council budgeted $100,000 for fiscal year 2002 -03 to provide recycling
education consultants to help City meet AB 939 mandated diversion rates, City goals and its obligation
under the Refuse Franchise Agreement with Rohnert Park Disposal (RPD) to provide ongoing
education consultants during the full term of the Refuse Agreement; and
WHEREAS, on August 27, 2002, the Rohnert Park City Council approved agreements with
Arcadia Marketing Services (Resolution 2002 -209) to provide marketing, graphic design and education
coordination services, and with C2 Alternative Services (Resolution 2002 -210) to provide one -on -one
multifamily and commercial education in the field; and
WHEREAS, City needs to budget additional funds for printing educational materials to
disseminate, distributing Utility bill stuffers and advertising for Community Clean Ups, paying for media
advertisements, purchasing other recycling education materials, translating materials into Spanish, and
designing additional pieces required by the consultants to carry out their education programs during
fiscal year 2002/03; and
WHEREAS, the estimated costs of education materials and printing, which are $55,000, have
been previously collected through rates, and are currently held in the Garbage Utility Fund
Diversion/Education Set -Aside Fund, in addition to other solid waste education funds previously
budgeted for 2002/03 and 2003/04, and said funds may only be used for solid waste education or
diversion purposes; and
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert Park that
$55,000 in funds held in the Garbage Utility Fund Commercial and Diversion/Education Set Aside Fund
be approved for expenditure for waste education printing and materials as specified in the budget to be
administered by Arcadia Marketing Services as part of their contract.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this
twenty- second day of October, 2002. CITY
ARK
ATTEST:
MACKENZIE: AYE
THE CITY OF RO � R P
Mayor
REILLY: ,AYE VACANXi'N/A VIDAK- MARTINEZ: AYE FLORES: AYE
AYES: (4) NOES: (0) ABSENT: (0) ABSTAIN: (0)
RESOLUTION NO. 2002- 250
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING AND AUTHORIZING CITY MANAGER
REVIEW ROHNERT PARK DISPOSAL
WITH
HILTON FARNKOPF & HOBSON T O EV
COMPANY'S APPLICATION FOR YEAR THREE COMPENSATION ADJUSTMENT
WHEREAS, at its regular meeting on February 13, 2001, the Rohnert Park City Council
selected Rohnert Park Disposal as the City's new refuse service provider, and the Mayor signed-
the new Rohnert Park Disposal Refuse Agreement, which became effective on July 1, 2001; and
WHEREAS, maximum annual compensation for Rohnert Park Disposal (RPD) is
determined per the Refuse Agreement as follows; 1) Years One and Two are paid at a fixed
amount of compensation based on the original RPD bid proposal; 2) Years Three, rov din actual
require hauler to submit a detailed Application he City to conduct an in depth review of hauler data
and projected income and expenses, and fort Y Five,
submitted to determine appropriate compensation; and 3) Compensation for Years Four,
Seven, Eight and Ten (if Agreement is extended beyond seven years) is calculated based on a
formula which includes a portion of the percentage of the cost of living increase for the prior year
for costs other than disposal, and actual percentage increase of disposal costs; and
WHEREAS, Rohnert Park Disposal must submit a detailed application for a compensation
adjustment for Year 3 on December 1, 2002, and the Refuse Agreement provides for an in depth
review of their actual first year and projected Years Two and Three income and expenses to
determine the amount of compensation due them for Year Three, an
WHEREAS, City requires consulting services to review and analyze all the data submitted
in Rohnert Park Disposal's Application for Compensation Adjustment, determine the appropriate
maximum compensation per Refuse Agreement for Year Three, and review City refuse rates to
insure they are adequate to pay hauler the required contract compensation and reimburse City for
billing and contract administration costs, franchise fees and education/diversion fees; and
WHEREAS, City Council finds that conducting a compensation review in accordance with
the Refuse Agreement is in the best interest of the refuse rate payers; and
WHEREAS, the Consultant is well qualified and experienced to provide such review services,
has extensive knowledge of City of Rohnert Park Refuse Agreement and requirements from
conducting City's procurement process and preparing the Agreement, and is experienced in working
with North Bay Corporation staff and financial system from conducting similar reviews for other cities.
WHEREAS, funds which have been set aside from refuse rates in the Utility Rate
Stabilization Fund are available to pay review costs in an amount not to exceed $50,000; and
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert
Park that the Agreement between Hilton Farnkopf & Hobson and the City of Rohnert Park to
provide consulting services to review the Rohnert Park Disposal application for compensation and
recommend revised refuse rates at a cost not to exceed $50,000.00 is hereby approved; and
BE IT FURTHER RESOLVED, by the City Council of the City of Rohnert Park that the
Rohnert Park City Manager is hereby authorized to sign the Agreement on behalf of City.
DULY AND REGULARLY ADOPTED by the City Council of the City. of Rohnert Park
this 22nd day of October, 2002.
THE CITY OF ROHM RT PARK
Mayor
MACKENZIE: AYE REILLY: AYE VACANCY: N/A VIDAK- MARTINEZ: AYE FLARES: AYE
AYES: (4) NOES: (0) ABSENT: (0) ABSTAIN: (0)