2015/01/27 City Council Agenda PacketMission Statement
"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow. "
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588 -2227+ FAX: (707) 792 -1876 ♦ WEB: www.rpcity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, January 27, 2015
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber.
City Council /RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council /RPFA may discuss and/or take action on any or all of the items listed on this
agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of
Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public
hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or
prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure
Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in
Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the
decision may be challenged to the 90th day following the date that the decision becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint meeting
of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on
agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30
minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker
cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication
devices upon entering the Council Chamber. Use of these devices causes electrical interference with
the sound recording and TV broadcasts stems.
City of Rohnert Park Joint Regular Meeting Agenda January 27, 2015
for City Council /RPFA /CDC Successor Agency Page 2 of 6
1. CITY COUNCIL /RPFA /SUCCESSOR AGENCY JOINT REGULAR MEETING -
CALL TO ORDER/ROLL CALL
(Callinan Mackenzie_ Stafford Belforte Ahanotu )
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Mayor's Proclamation: Honoring and recognizing Rick Bates and Matt Snodgrass for
their lifesaving efforts
B. Mayor's Certificate of Recognition: Honoring the Animal Shelter League of Rohnert
Park for the donation of pet oxygen delivery masks
4. DEPARTMENT HEAD BRIEFING
A. Public Works: Introduction of Project Coordinator Terrie Zwillinger
B. Development Services: Introduction of Deputy City Engineer, Art da Rosa
C. Administration: Health Services Update
5. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City
business not listed on the Agenda may do so at this time. Each speaker will be allotted
three minutes. Those wishing to address the Council on any report item listed on the
Agenda should submit a "Speaker Card" to the City Clerk before announcement of that
agenda item.
6. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s)
of the City Council and /or the Rohnert Park Financing Authority and Successor Agency
to the Community Development Commission, whichever is applicable, unless any Council
Member or anyone else interested in a consent calendar item has a question about the
item.
A. Acceptance of Reports for:
1. City Bills /Demands for Payment dated January 27, 2015
2. Successor Agency to the CDC Bills /Demands for Payment Dated January 27,
2015
3. RPFA- Cash Report for Month Ending December 2014
4. Housing Successor Agency- Cash Report for Month Ending December 2014
5. Successor Agency- Cash Report for Month Ending December 2014
6. City- Cash Report for Month Ending December 2014
7. Quarterly City Council Expenditures (Oct, Nov, Dec 2014)
B. City Council Resolutions for Adoption:
1. 2015 -013 Rejecting the Claim of Heather Penoli
2. 2015 -014 Authorizing and Approving a Contract for Sanitary Sewer Cleaning
and Video Services with Miksis Services Inc for the Design of
Sliplining of Sewer Lines Under Creeks Project No. 2014 -03
City of Rohnert Park Joint Regular Meeting Agenda January 27, 2015
for City Council /RPFA /CDC Successor Agency Page 3 of 6
3. 2015 -015 Authorizing and Approving California Department of Transportation
Disadvantaged Business Enterprise Program Implementation
Agreement for Local Agencies
4. 2015 -016 Authorizing the Purchase of five (5) Ford Police Interceptor Utility
Vehicles Including Equipment Build -outs not to Exceed $200,000.00
C. Approving an In -Kind Donation of City Labor, Fees, and Services to Support the
United Way of the Wine Country's Earn It! Keep It! Save It! Tax Preparation
Assistance Program for Low to Moderate Level Income Households
Council Motion/Vote
7. CLOSED SESSION (Estimated Duration: 30 min)
A. Recess to Closed Session in Conference Room 2A to Consider:
Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6750 Commerce Avenue (APN:143- 380 -015); 100 Avram Avenue
(APNs: 143 - 380 -022 through 029) and 120 Avram Avenue (APN: 143 -061 -052)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Party: Nick Abbot
Under Negotiation: Price and Terms
2. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6230 State Farm Drive (APN: 143-051-065) and 415 City Center Drive
(APN: 143 - 051 -066)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Party: Kathleen Leonard
Under Negotiation: Price and Terms
3. Conference with Legal Counsel — Potential Initiation of Litigation - Significant
exposure to litigation pursuant to Government Code §54956.9(d)(4): (One Case)
B. Reconvene Joint Regular Meeting Open Session in Council Chamber
C. Report On Closed Session (Government Code § 54957.1)
8. BOARD / COMMISSION / COMMITTEE APPOINTMENTS
Consideration of a nomination and appointment to the Mobile Home Parks Rent Appeals
Board vacancy for a term expiring December 31, 2016
A. Staff Report
B. Public Comment
C. Council nomination /discussion /vote
9. Information and Discussion of Street Names for the Vast Oak Area of the University
District Specific Plan
A. Staff Report
B. Public Comment
C. Council discussion /direction
City of Rohnert Park Joint Regular Meeting Agenda January 27, 2015
for City Council /RPFA /CDC Successor Agency Page 4 of 6
10. PUBLIC HEARING: (NO EARLIER THAN 6PM)
University District Specific Plan — Vast Oak Properties' Appeal of the November 17,
2014 Parks and Recreation Commission Decision Denying the Approval of Parkland
Dedication and Improvement Credits for Twin Creeks Park for Vast Oak Land
Development Phase 1 in the University District Specific Plan
A. Staff Report
B. Conduct Public Hearing
C. Resolution for Adoption
1. 2014 -017 A Resolution of the City Council of the City Of Rohnert Park,
California, Granting Vast Oak Properties' Appeal of the Parks and
Recreation Commission's Decision Denying Parkland
Improvement Credits for Twin Creeks Park for Vast Oak Land
Development Phase 1 in the University District Specific Plan and
Accepting the Credit for Parks and Recreation Improvements for
Twin Creeks Park
a. Council motion /discussion /vote
11. City -wide Capital Replacement Program Update — City Buildings
A. Staff Report
B. Public Comment
C. Council discussion /direction
12. MAYORS' & COUNCILMEMBERS' ASSOCIATION MATTERS
Consideration of supporting "letters of interest" for appointments to vacancies by the City
Selection Committee and the Mayors' and Councilmembers' Association Board of
Directors on February 12, 2015
A. City Selection Committee Appointments
1. Airport Land Use Commission for a four -year term ending May 2019 and an
unexpired term ending March 2017
2. Bay Area Air Quality Management District for a two -year term ending March
2017
3. Golden Gate Bridge, Highway & Transportation District for a two -year term
ending March 2017
4. Local Agency Formation Commission (LAFCO) for a four -year term ending May
2019
5. Metropolitan Transportation Commission for a four -year term ending February
2019
6. Remote Access Network (RAN) Board (no term, must be filled by a Mayor)
B. Mayors' and Councilmembers' Association Appointments
1. ABAG Regional Planning Committee for a two -year term ending February 2017
2. North Bay Division, LOCC, Executive Board Alternate for a two -year term
ending February 2017
3. Sonoma -Marin Area Rail Transit (SMART) Board for two (2) seats (SCTA) for
four -year terms ending February 2019
C. Mayor's letter designating an alternate voting representative to attend City Selection
Committee or Sonoma County Mayors' and Councilmembers' Association meetings
D. Council discussion /action
City of Rohnert Park Joint Regular Meeting Agenda January 27, 2015
for City Council /RPFA /CDC Successor Agency Page 5 of 6
13. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities
of the respective boards, commissions or committees on which they serve. No action may
be taken.
Other Reports
1. Sonoma Clean Power (Schwartz)
14. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this
meeting. Council Members desiring to read or discuss any communication may do so at
this time. No action may be taken except to place a particular item on a future agenda for
Council consideration.
15. MATTERS FROM /FOR COUNCIL
16. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may do
so at this time. Each speaker will be allotted three minutes. Those wishing to address the
Council on any report item listed on the Agenda should submit a "Speaker Card" to the
City Clerk before announcement of that agenda item.
17. ADJOURNMENT
City of Rohnert Park Joint Regular Meeting Agenda January 27, 2015
for City Council /RPFA /CDC Successor Agency Page 6 of 6
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered
earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to
speak on an item under discussion by the Council which appears on this agenda, after receiving recognition
from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised
by a member of the public which is not on the agenda and may require Council action shall be automatically
referred to staff for investigation and disposition which may include placing on a future agenda. If the item
is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning
of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an
emergency item under said Government Code and may take action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to
assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-
2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please
notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting
materials to be produced in another format (Braille, audio -tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that
relate to each item of business referred to on the agenda are available for public inspection at City Hall
located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00
pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the
members of the City Council regarding any item on this agenda after the agenda has been distributed will
also be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, Carrie Willis, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the
January 27, 2015, Joint Regular Meeting of the Rohnert Park City Council /RPFA was posted and available
for review on January 22, 2015, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California
94928. The agenda is also available on the City web site at www.rpcity.org,
Executed this 22nd day of January, 2015, at Rohnert Park, California.
Carrie Willis, Deputy City Clerk
Item No. 3.A
f /yice,
V r o t I a m a t i o n
Proclaiming that Recognition and Honor be conferred upon
Public Safety Officer Rick Bates
and
Public Safety Officer Matt Snodgrass
for their
Lifesaving Efforts
WHEREAS, on December 24, 2014 in the early morning hours, a fire was
reported at an apartment complex located in the 900 block of Civic Center Drive;
WHEREAS, Officers Rick Bates and Matt Snodgrass arrived on scene to see the
upstairs apartment fully engulfed in flames and people screaming that there was someone
still inside the burning building; and
WHEREAS, both officers, without the benefit of any safety gear, entered the
burning apartment. Due to the thick smoke and poor visibility in the apartment, the
officers began crawling on their hands and knees until they located a young man and
pulled him out of the burning apartment. The young man was treated at a local hospital
for third degree burns and smoke inhalation. Officers Bates and Snodgrass also were
taken to a hospital and treated for smoke inhalation and were eventually released.
NOW, THEREFORE, BE IT PROCLAIMED that I, Amy O. Ahanotu, as
Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby
recognize, honor, and thank Public Safety Officers Rick Bates and Matt Snodgrass for
their heroic actions by risking their own safety and placing themselves in harm's way
which resulted in saving a young man's life.
Proclaimed this 271" day of January, 2015.
bp:
Amy O. Ahanotu, Mayor
Item No. 3.B
Certificate lot recognition
Vlvrrvrirrg
ANIMAL SHELTER LEAGUE OF ROHNERT PARK
for the donation of pet oxygen delivery masks
As Mayor, and on behalf of the City Council of the City of Rohnert Park, I do hereby
recognize and thank the board of the Animal Shelter League of Rohnert Park for purchasing
2 sets of pet oxygen delivery masks for our new fire engines. These masks will enable our
firefighters to revive and save the cherished pets in homes affected by fire and smoke. I am
honored to recognize the Animal Shelter League of Rohnert Park for their generous donation
and appreciate their support and concern for our community members' treasured pets.
Signed this 27`" day of January, 2015
By:
Zimp ®. Zfbanotu, fRapor
CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
January 27, 2015
Check Numbers: 223354 - 223587
Dated: January 9, 2015 - January 21, 2015
Item No. 6.A.1
TOTAL $623,391.20
Accounts Payable
Checks for Approval
User: ccolbum
Printed: 1/21/2015 - 8:44 AM
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223354
O1iO9/2015
General Fund
Production
Bridget Codoni
200.00
Check Total:
200.00
223355
01/09/2015
General Fund
Police /Equipment Leas
KBA Docusys Inc
2,590.48
223355
01/09/2015
General Fund
City Hall /Rent/Lease/Ta
KBA Docusys Inc
2,860.03
223355
01/09/2015
General Fund
R.P. Comm. Cntr /Rent/Lease/Ta
KBA Docusys Inc
682.51
223355
01!09/2015
General Fund
Codding Center /Rent/Lease/Tax
KBA Docusys Inc
411.11
223355
01!09/2015
General Fund
Sports Center /Rent/Lease/Tax
KBA Docusys Inc
315.37
223355
01!09/2015
General Fund
Animal Control / Eqpt Lease
KBA Docusys Inc
304.50
223355
01/09/2015
General Fund
Pac /Admin /Rent/Lease/Tax
KBA Docusys Inc
402.37
223355
01/09/2015
General Fund
Publ Works Gen /Rent/Lease /Ta
KBA Docusys Inc
68.52
223355
01/09/2015
General Fund
Streets /Rent/Leases
KBA Docusys Inc
68.52
223355
01/09/2015
General Fund
Storm Drains /Rent/Lease /Ta
KBA Docusys Inc
68.52
223355
01/0912015
General Fund
Parks /Equipment Leases
KBA Docusys Inc
68.52
223355
01/09/2015
Sewer Utility Fund
Sewer Entr. /Equipment Leas
KBA Docusys Inc
68.52
223355
01/09/2015
Water Utility Fund
Water Entr. /Rent/Lease/Ta
KBA Docusys Inc
68.51
Check Total:
7,977.48
223356
01/09/2015
Water Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
12.03
Check Total
12.03
223357
01/09/2015
Sewer Utility Fund
Sewer Entr. /Heat/Light/Po
Pacific Gas & Electric
182.18
Check Total:
182.18
223358
01/09/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
4722
Check Total:
4722
223359
01/09/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
55.10
Check Total:
55.10
223360
01/09/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
56.64
Page 1 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void
Amount
Check Total:
56.64
223361
01/09/2015
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
54.35
223361
01/09/2015
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
94.76
Check Total:
149.11
223362
01/09/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
27.82
Check Total:
27.82
223363
01/09/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
86.39
Check Total:
86.39
223365
01!09/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
53.42
Check Total:
53.42
223367
01/09/2015
General Fund
Pac /Marketing
Kim Taylor
739.95
Check Total:
739.95
223368
01/09/2015
General Fund
P/S Bldg -North /Fac Maint/Non-
Timmins Painting
2,725.00
223368
01/09/2015
General Fund
P/S Bldg -South /Fac Maint/Non-
Timmins Painting
3,225.00
Check Total:
5,950.00
223369
01/09/2015
General Fund
Publ Works Gen /Cellular Phone
Verizon Wireless
113.14
223369
01/09/2015
General Fund
City Hall /Cellular Phone
Verizon Wireless
45.04
223369
01/09/2015
General Fund
Dev Svs /Cell Phone
Verizon Wireless
61.15
223369
01/09/2015
General Fund
Police / Cell Phone
Verizon Wireless
39.10
223369
01/09/2015
Internal Service Fund - I.T
Cellular Phones
Verizon Wireless
49.10
Check Total:
307.53
223370
01/09/2015
General Fund
Aflac Payable
AFLAC
1,340.28
Check Total:
1,340.28
223371
01/09/2015
General Fund
Court Order Payable
CA FRANCHISE TAX BOARD
100.00
Check Total:
100.00
223372
01/09/2015
General Fund
Pers- Survivorship
CALPERS
20.00
21,755.90
223372
01/09/2015
General Fund
P E R S Payable
CALPERS
Check Total:
21,775.90
223373
01/09/2015
General Fund
Court Order Payable
Co of Sonoma Sheriffs Department
513.87
Page 2 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
513.87
223374
01/09/2015
General Fund
Kaiser W/H Payable
HSA Bank
1,260.77
Check Total:
1,260.77
223375
01/09/2015
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
113,232.25
223375
01/09/2015
General Fund
Emplyee Benfits /Medical Insur
KAISER HEALTH PLAN INC
36,607.91
Check Total:
149,840.16
223376
01/09/2015
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
10,020.64
Check Total:
10,020.64
223377
01/09/2015
General Fund
Kaiser W/H Payable
KAISER HEALTH PLAN INC
15,608.33
Check Total:
15,608.33
223378
01/09/2015
General Fund
Emplyee Benfits /Medical Insur
KAISER HEALTH PLAN INC
10,918.46
Check Total:
10,918.46
223379
01109/2015
General Fund
Supp Life W/H Payable
LINCOLN NATIONAL LIFE INS CO
901.50
Check Total:
901.50
223380
01/09/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
3,393.79
Check Total:
3,393.79
223381
01/09/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
3,592.91
223381
01/09/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
1,225.00
Check Total:
4,817.91
223382
01/09/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
200.00
223382
01/09/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
400.00
Check Total:
600.00
223383
01/09/2015
General Fund
Rpea Dues
CITY OF ROHNERT PARK
465.00
Check Total:
465.00
223384
01/09/2015
General Fund
Scope Dues Payable
SEIU Local 1021
1,125.49
Check Total:
1,125.49
223385
01/09/2015
General Fund
United Way Payable
United Way
93.26
Check Total:
93.26
223386
01/09/2015
General Fund
Eye CareNSP/Payables
Vision Service Plan - (CA)
1,818.75
Page 3 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
01/09/2015
General Fund
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
2,017.67
223386
223386
01/09/2015
General Fund
Eye Care/VSP/Payables
Vision Service Plan - (CA)
458.95
223386
01/09/2015
General Fund
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
17.88
223386
01/09/2015
General Fund
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
523.60
223386
01/09/2015
General Fund
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
41.72
Check Total:
4,878.57
223387
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Cheri Drees
44.90
223387
01/13/2015
Sewer Utility Fund
Accounts Payable
Cheri Drees
28.96
Check Total:
73.86
223388
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Finanza Real Estate
57.21
223388
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Finanza Real Estate
35.83
223388
01/13/2015
Sewer Utility Fund
Accounts Payable
Finanza Real Estate
30.24
223388
01/13/2015
Sewer Utility Fund
Accounts Payable
Finanza Real Estate
19.27
Check Total:
142.55
223389
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Michelle Helberg
51.19
223389
01/13/2015
Sewer Utility Fund
Accounts Payable
Michelle Helberg
26 -83
Check Total:
78.02
223390
01/13/2015
Sewer Utility Fund
Accounts Payable
Nicholas Mc Goldrick
6.55
12.71
223390
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Nicholas Mc Goldrick
Check Total:
19.26
223391
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Tranh Nguyen
33.32
16.89
223391
01/13/2015
Sewer Utility Fund
Accounts Payable
Tranh Nguyen
Check Total:
50.21
223392
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Northbay Property Management
25.49
223392
01/13/2015
Sewer Utility Fund
Accounts Payable
Northbay Property Management
7.01
223392
01/13/2015
Sewer Utility Fund
Accounts Payable
Northbay Property Management
3.53
Check Total:
36.03
223393
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Terracon Pipelines, Inc.
216.55
223393
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Terracon Pipelines, Inc.
2,243.24
Check Total:
2,459.79
223394
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Timely Property Mgmt
56.03
26.50
223394
01/13/2015
Sewer Utility Fund
Accounts Payable
Timely Property Mgmt
Page 4 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
82.53
223395
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Windsor Fuel Co
1,173.11
223395
01/13/2015
Water Utility Fund
Water Entr. /Accounts Paya
Windsor Fuel Co
405.44
Check Total:
1,578.55
223396
01/14/2015
Water Utility Fund
Water Entr /Contractual Svs
Accountemps
194.85
223396
01/14/2015
Sewer Utility Fund
Sewer Entr /Contractual Svs
Accountemps
194.85
223396
01/14/2015
General Fund
Finance /Contractual S
Accountemps
1,363.91
223396
01/14/2015
General Fund
Finance /Contractual S
Accountemps
1,119.11
223396
01/14/2015
Water Utility Fund
Water Entr /Contractual Svs
Accountemps
159.88
223396
01/14/2015
Sewer Utility Fund
Sewer Entr /Contractual Svs
Accountemps
159.88
Check Total
3,192.48
223397
01/14/2015
General Fund
City Manager /Community Promo
CAROL ADAMS
27.11
Check Total:
27.11
223398
01/14/2015
General Fund
P/S Bldg-North North /Bld Facil
g- � n'
Air West Filtration
254.48
Check Total:
254.48
223399
01/14/2015
General Fund
Production
CHRIS ALEXANDER
100.00
Check Total:
100.00
223400
01/14/2015
Water Utility Fund
Water Entr. /Spec. Departm
Alhambra & Sierra Springs
37.80
Check Total:
37.80
223401
01/14/2015
General Fund
Fire /Spec Dept E u
All Star Fire Equipment, Inc.
167.24
254.90
223401
01/14/2015
General Fund
Fire /Uniforms
All Star Fire Equipment, Inc.
Check Total:
422.14
223402
01/14/2015
General Fund
Coddin Center /Bld acil
g
Aramark Uniform Services
31.56
223402
01/14/2015
General Fund
Pac /Facility Repa
Aramark Uniform Services
15.78
8.34
223402
01/14/2015
ISF - Fleet
Fleet/Clothing Allowance
g
Aramark Uniform Services
76.01
223402
01/14/2015
ISF - Fleet
Fleet/Haz Mat Disposal
p
Aramark Uniform Services
28.24
223402
01/14/2015
ISF - Fleet
Fleet/Clothing Allowance
Aramark Uniform Services
30.28
223402
01/14/2015
General Fund
Publ Works Gen /Clothing Allo
Aramark Uniform Services
31.28
223402
01/14/2015
Sewer Utility Fund
Sewer Entr. /Clothing Allow
Aramark Uniform Services
34.24
223402
01/14/2015
Water Utility Fund
Water /Clothing Allowance
Aramark Uniform Services
14.30
223402
01/14/2015
General Fund
Streets /Clothing Allow
Aramark Uniform Services
3.80
223402
01/14/2015
General Fund
JEPA Mtn /Contractual Services
Aramark Uniform Services
223402
01/14/2015
General Fund
Park Maint /Clothing Allo
Aramark Uniform Services
18.38
82.95
223402
01/14/2015
General Fund
Animal Shelter /Bld Facil
� ty M
Aramark Uniform Services
Page 5 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223402
01/14/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
Aramark Uniform Services
44.25
223402
01/14/2015
General Fund
Codding Center /Bldg/Facilty
Aramark Uniform Services
33.18
223402
01/14/2015
General Fund
Pac /Facility Repa
Aramark Uniform Services
16.59
223402
01/14/2015
ISF - Fleet
Fleet/Clothing Allowance
Aramark Uniform Services
8.34
223402
01/14/2015
ISF - Fleet
Fleet/Clothing Allowance
Aramark Uniform Services
28.24
223402
01/14/2015
General Fund
Pub[ Works Gen /Clothing Allo
Aramark Uniform Services
30.28
223402
01/14/2015
Sewer Utility Fund
Sewer Entr. /Clothing Allow
Aramark Uniform Services
31.28
223402
01/14/2015
Water Utility Fund
Water /Clothing Allowance
Aramark Uniform Services
34.24
223402
01/14/2015
General Fund
Streets /Clothing Allow
Aramark Uniform Services
14.30
223402
01/14/2015
General Fund
JEPA Mtn/Contractual Services
Aramark Uniform Services
3.80
223402
01/14/2015
General Fund
Park Maint /Clothing Allo
Aramark Uniform Services
18.38
223402
01/14/2015
General Fund
City Hall Bldg/Facilty
Aramark Uniform Services
154.76
Check Total:
792.80
223403
01/14/2015
General. Fund
R.P. Comm. Cntr Bldg/Facilty
ARCH'S GLASS, INC.
477.00
223403
01/14/2015
General Fund
R.P. Gymnasium Bldg/Facilty
ARCH'S GLASS, INC.
338.00
Check Total:
815.00
223404
01/14/2015
Capital Projects Fund
PR -71 Benicia Pool Renovatins
Arch -Pac Aquatics
30,000.00
Check Total:
30,000.00
223405
01/14/2015
General Fund
Police /Professional
Carina Arriola
200.00
Check Total:
20000
223406
01/14/2015
General Fund
R.P. Gymnasium /Telephone
AT &T
2828
223406
01/14/2015
General Fund
Ps Main Station /Telephone
AT &T
111.37
Check Total.
139.65
223407
01/14/2015
General Fund
Benecia Pool /Telephone
AT &T
17.05
223407
01/14/2015
General Fund
Pac /Telephone
AT &T
32.30
223407
01/14/2015
General Fund
Ps Main Station /Telephone
AT &T
148.93
223407
01/14/2015
Water Utility Fund
Water Entr. /Telephone
AT &T
30.52
223407
01/14/2015
General Fund
R.P Comm. Cntr /Telephone
AT &T
49.15
223407
01/14/2015
General Fund
Publ Works Gen /Telephone
AT &T
15.28
223407
01/14/2015
General Fund
Library /Contractual S
AT &T
32.28
223407
01/14/2015
Sewer Utility Fund
Sewer Entr. /Telephone
AT &T
31.14
223407
01/14/2015
General Fund
Publ Works Gen /Telephone
AT &T
17.05
223407
01/14/2015
Sewer Utility Fund
Sewer Entr. /Telephone
AT &T
17.05
223407
01/14/2015
Internal Service Fund - I.T
Telephone
AT &T
186.94
223407
01/14/2015
General Fund
Ps Main Station /Telephone
AT &T
66.88
223407
01/14/2015
General Fund
Ps Main Station /Telephone
AT &T
54.25
223407
01/14/2015
Internal Service Fund - I.T
Telephone
AT &T
789.10
Page 6 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
01/14/2015
General Fund
City Hall /Telephone
AT &T
1,105.38
223407
223407
01/14/2015
General Fund
Ps Main Station /Telephone
AT &T
301.24
223407
01/14/2015
Internal Service Fund - I.T
Telephone
AT &T
47.54
32.06
223407
01/14/2015
General Fund
Publ Works Gen /Telephone
AT &T
223407
01/14/2015
General Fund
Ps Main Station /Telephone
AT &T
750.50
223407
01/14/2015
General Fund
R.P. Comm. Cntr /Telephone
AT &T
3228
223407
01/14/2015
General Fund
City Hall /Telephone
AT &T
62.80
62.80
223407
01/14/2015
General Fund
Publ Works Gen /Telephone
AT &T
223407
01/14/2015
General Fund
Ps Main Station /Telephone
AT &T
64.90
223407
01/14/2015
General Fund
Animal Shelter /Telephone
AT &T
32.28
223407
01/14/2015
General Fund
H Pool /Telephone
AT &T
87.66
15.27
223407
01/14/2015
General Fund
Benecia Pool /Telephone
AT &T
223407
01/14/2015
General Fund
Magnolia Pool /Telephone
AT &T
15.27
31.65
223407
01/14/2015
General Fund
P/S Bldg -North /Telephone
AT &T
62.80
223407
01/14/2015
General Fund
City Hall /Telephone
AT &T
74.31
223407
01/14/2015
General Fund
P/S Bldg -South /Telephone
AT &T
94.85
223407
01/14/2015
Sewer Utility Fund
Sewer Entr. /Telephone
AT &T
93.29
223407
01/14/2015
General Fund
City Hall /Telephone
AT &T
140
223407
01/14/2015
General Fund
City Hall /Telephone
AT &T
-19
186.94
223407
01/14/2015
Sewer Utility Fund
Sewer Entr. /Telephone
AT &T
Check Total:
4,78193
223408
01/14/2015
General Fund
Streets & Bike /Spec. Departm
The Barricade Company
736.10
223408
01/14/2015
General Fund
Streets & Bike /Spec. Depaztm
The Barricade Company
81.19
Check Total:
817.29
223409
01/14/2015
Sewer Utility Fund
Sewer Entr. /Dues & Subscr
Bay Area Air Quality Management
789.00
Check Total:
789.00
223410
01/14/2015
General Fund
Park Maint /Spec. Departm
Belkorp AG
216.39
8.98
223410
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Belkorp AG
Check Total:
225.37
223411
01/14/2015
Water Utility Fund
Water Entr. /Professional
Brelje & Race Laboratories Inc
31.00
Check Total:
31.00
223412
01/14/2015
General Fund
City Hall /Bldg/Facilty
Buchanan Food Service
200.22
Check Total:
200.22
223413
01/14/2015
General Fund
Developer Refundable Deposits
Burke, Williams & Sorensen, LLP
153.37
223413
01/14/2015
General Fund
Housing Element Legal Fees
Burke, Williams & Sorensen, LLP
918.65
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LLP
21.481.99
223413
01/14/2015
Page 7 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223413
01/14/2015
General Fund
Developer Refundable Deposits
Burke, Williams & Sorensen, LLP
88.90
223413
01/14/2015
Capital Projects Fund
2013 Various St Prevent Maint
Burke, Williams & Sorensen, LLP
118.54
223413
01/14/2015
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LLP
88.90
223413
01/14/2015
Capital Projects Fund
University Dist. Specific Plan
Burke, Williams & Sorensen, LLP
88.90
Check Total:
22,939.25
223414
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Burton's Fire, Inc.
93.67
223414
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Burton's Fire, Inc.
10426
223414
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Burton's Fire, Inc.
738.37
Check Total
936.30
223415
01/14/2015
General Fund
Marketing
C.J.M PRODUCTIONS
493.00
223415
01/14/2015
General Fund
Pac /Marketing
CJ M. PRODUCTIONS
493.00
Check Total:
986.00
223416
01/14/2015
Internal Service Fund - I.T
Telephone
Ca Technology Agency
2,495.00
223416
01/14/2015
Internal Service Fund - I.T
Telephone
Ca Technology Agency
2,495.00
223416
01/14/2015
Internal Service Fund I.T
Telephone
Ca Technology Agency
2,495.00
Check Total:
7,485.00
223417
01/14/2015
Water Utility F rnd
Water Entr. /Professional
Caltest Analytical Laboratory
4,572.40
Check Total:
4,572.40
223418
01/14/2015
Internal Service Fund - I.T
Spec. Departmental Supp
CDW Government
131.75
223418
01/14/2015
Internal Service Fund - I.T
Spec. Departmental Supp
CDW Government
150.63
223418
01/14/2015
Internal Service Fund - I.T
Spec. Departmental Supp
CDW Government
2628
Check Total:
308.66
223419
01/14/2015
General Fund
Streets & Bike /Spec. Departm
City Electric Supply
1,418.08
Check Total:
1,418.08
223420
01/14/2015
General Fund
Police /Training/Ed. -
City of Sacramento
160.00
Check Total:
160.00
223421
01/14/2015
Internal Service Fund - I.T
Spec. Departmental Supp
CMedia
1,363.50
Check Total:
1,363.50
223422
01/14/2015
General Fund
Fire /Travels & Mee
Co of Sonoma Fire Chiefs Association
30.00
Check Total:
30.00
Page 8 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223423
01/14/2015
General Fund
Police /S.A Exams
Co of Sonoma, Dept of Health Service
1,800.00
Check Total:
1,80000
223424
01/14/2015
General Fund
H Pool /Bldg/Facilty
Commerical Pool Systems, Inc.
6,508.36
Check Total:
6,508.36
223425
01/14/2015
General Fund
Non - Deptmental - Cont Svcs
The Community Voice
495.00
223425
01/14/2015
General Fund
Developer Refundable Deposits
The Community Voice
77.00
223425
01/14/2015
General Fund
Developer Refundable Deposits
The Community Voice
77.00
Check Total:
649.00
223426
01/14/2015
General Fund
Police /Training/Ed. -
COURTYARD - SACRAMENTO
654.55
Check Total:
654.55
223427
01/14/2015
General Fund
Police /Contractual S
Critical Reach
565.00
Check Total:
565.00
223428
01/14/2015
Internal Service Fund - I.T
Equipment Lease
Dell Financial Services
130.25
223428
01/14/2015
Internal Service Fund - I.T
Equipment Lease
Dell Financial Services
109.56
Check Total:
239.81
223429
01/14/2015
General Fund
Strong Motion - Categoryl
DEPARTMENT OF CONSERVATION
9.75
223429
01/14/2015
General Fund
Strong Motion- Category2
DEPARTMENT OF CONSERVATION
638.40
223429
01/14/2015
General Fund
Strong Motion
DEPARTMENT OF CONSERVATION
-32.41
Check Total:
615.74
223430
01/14/2015
General Fund
Developer Refundable Deposits
Dudek
360.00
223430
01/14/2015
General Fund
Developer Refundable Deposits
Dudek
1,512.80
223430
01/14/2015
General Fund
Developer Refundable Deposits
Dudek
2,060.00
223430
01/14/2015
General Fund
Developer Refundable Deposits
Dudek
1,440.00
Check Total:
5,372.80
223431
01/14/2015
Internal Service Fund I.T
Contractual Services
Edgewave
3,134.00
Check Total:
3,134.00
223432
01/14/2015
General Fund
Police /Recruitment/Hiring Gen
EMPLOYMENT SCREENING
153.50
223432
01/14/2015
General Fund
Dev Svs / Recruitment
EMPLOYMENT SCREENING
128.50
Check Total:
282.00
223433
01/14/2015
General Fund
H Pool /Bldg/Facilty
Eureka Oxygen Co.
206.00
223433
01/14/2015
General Fund
Publ Works Gen /Bldg/Facilty
Eureka Oxygen Co.
69.80
Page 9 of 27
Check Number Check Date
223433 01/14/2015
223433 01/14/2015
223434
223434
223434
223435
223435
223436
223436
223437
223438
223438
223439
01/14/2015
01/14/2015
01/14/2015
01/14/2015
01/14/2015
01/14/2015
01/14/2015
01/14/2015
01/14/2015
01/14/2015
01/14/2015
Fund Name
Sewer Utility Fund
General Fund
General Fund
Sewer Utility Fund
General Fund
General Fund
General Fund
General Fund
Water Utility Fund
General Fund
1SF - Fleet
ISF - Fleet
General Fund
Account Name
Sewer Entr. /Equipment Leas
Codding Center /Special Event
City Hall /Bldg/Facilty
Sewer Entr /Professional
R.P. Comm. Cntr /Contractual S
City Hall /Bldg/Facilty
City Hall /Bldg/Facilty
Rec. Program /Bldg/Facility
Water Entr. /Spec. Departm
Animal Control /Spec. Departm
Fleet/Vehicle Repair & Maint
Fleet/Vehicle Repair & Maint
Finance /Contractual S
Vendor Name
Eureka Oxygen Co.
Eureka Oxygen Co.
Check Total:
First Alarm Sercurities Services
First Alarm Sercurities Services
First Alarm Sercurities Services
Check Total
First Choice
First Choice
Check Total:
Friedman's
Friedman's
Check Total:
Frizelle -Enos Company
Check Total:
GCR Tires & Service
GCR Tires & Service
Check Total:
Government Staffing Services Inc
Check Total:
223440
01/14/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
223440
01/14/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
223440
01/14/2015
Water Utility Fund
Water Entr. /Spec, Departm
Grainger, Inc.
223440
01/14/2015
General Fund
Animal Shelter /Bldg/Facilty M
Grainger, Inc.
223440
01/14/2015
General Fund
Park Maint /Spec. Departm
Grainger, Inc.
223440
01/14/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
223440
01/14/2015
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
223440
01/14/2015
General Fund
Streets & Bike /Spec. Depart-
Grainger, Inc.
223440
01/14/2015
General Fund
Park Maint /Spec. Departm
Grainger, Inc.
223440
01/14/2015
Water Utility Fund
Water Entr. /Bldg/Facilty
Grainger, Inc.
223440
01/14/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
223440
01/14/2015
General Fund
Park Maint /Spec. Departm
Grainger, Inc.
223440
01/14/2015
General Fund
Park Maint /Spec. Depart-
Grainger, Inc.
223440
01/14/2015
General Fund
Park Maint /Spec. Departm
Grainger, Inc.
Page 10 of 27
Void
Amount
7730
25.40
378.50
750 -00
867.00
280.80
1,897.80
97.90
98.90
196.80
52.08
160.84
212.92
392.73
392.73
930 -81
817.10
1,747.91
2,231.25
2,231.25
4.89
28.41
95.91
18.65
23.31
202.71
24.63
37.54
80.65
778.39
99.00
80.65
23.31
23.31
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223440
01/14/2015
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
26.68
223440
01/14/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
230.64
223440
01/14/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
11.38
223440
01/14/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
144.09
223440
01/14/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
50.73
Check Total
1,984.88
223441
01/14/2015
Internal Service Fund I.T
Contractual Services
Granicus Inc
700.00
223441
01/14/2015
Internal Service Fund - IT
Contractual Services
Granicus Inc
100.00
Check Total:
800.00
223442
01/14/2015
ISF - Fleet
Fleet /Vehicle Repair & Maint
Hansel Ford
11 11
Check Total
11.11
223443
01/14/2015
General Fund
Police /Recruitment /Hiring Gen
Michael T. Hardin Investigations
600.00
223443
01/14/2015
General Fund
Police /Recruitment/Hiring Gen
Michael T. Hardin Investigations
600.00
223443
01/14/2015
General Fund
Police /Recruitment/Hiring Gen
Michael T. Hardin Investigations
800 -00
Check Total:
2,000.00
223444
01/14/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
879.11
223444
01/14/2015
General Fund
Animal Control /Medications
Henry Schein Animal Health
301.81
Check Total:
1,180.92
223445
01/14/2015
General Fund
Sports Center /Contractual S
The Hitmen Termite & Pest Control
60.00
223445
01/14/2015
General Fund
R.P. Comm. Cntr /Contractual S
The Hitmen Termite & Pest Control
75.00
Check Total:
135.00
223446
01/14/2015
General Fund
Park Maint /Spec. Departm
Horizon Distributors Inc.
12.84
223446
01/14/2015
General Fund
Park Maint /Spec. Departm
Horizon Distributors Inc.
121.43
Check Total:
134.27
223447
01/14/2015
General Fund
Doug Hughes
54.35
223447
01/14/2015
General Fund
Dev Svs /Travel & Meals
Doug Hughes
20.00
Check Total:
74.35
223448
01/14/2015
General Fund
Dev Svs /Training & Edu
Intergrative Strategies
5,200.00
Check Total:
5,200.00
223449
01/14/2015
General Fund
Police /Equipment Leas
KBA Docusys Inc.
-12.95
223449
01/14/2015
General Fund
City Hall /Rent/Lease/Ta
KBA Docusys Inc.
86 16
223449
01/14/2015
General Fund
Police /Equipment Leas
KBA Docusys Inc.
43.08
Page 11 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
116.29
223450
01/14/2015
General Fund
Police /Training/Ed. -
Melissa Kositzin
300.00
Check Total:
300.00
223451
01/14/2015
General Fund
Animal Shelter Fees
Lynn Laporte
95.00
Check Total:
95.00
223452
01/14/2015
General Fund
Rec Ref Clearing
Michael Lockert
16.00
Check Total:
16.00
223453
01/14/2015
General Fund
Rec Ref Clearing
Maria Luz Martinez
- 213.75
223453
01/14/2015
General Fund
Rec Ref Clearing
Maria Luz Martinez
400.00
Check Total:
186.25
223454
01/14/2015
ISF - Fleet
Fleet/Small Tools
Mateo Tools
159.89
Check Total:
159.89
223455
01/14/2015
Water Utility Fand
Water Entr. /Spec Dept Equ
MC CROMETER INC
1,430.68
Check Total:
1,430.68
223456
01/14/2015
General Fund
Sports Center /Contractual S
Julie McIntyre
260.00
Check Total:
260.00
223457
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Mr. Sparkle
13.00
223457
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Mr. Sparkle
13.00
223457
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Mr. Sparkle
35.00
223457
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Mr. Sparkle
13.00
Check Total:
74.00
223458
01/14/2015
2005A CSCDA Wtr Rev Bonds
Bond Professional Service Fees
MUFG Union Bank
543.00
Check Total:
543.00
223459
01/14/2015
General Fund
PT- 1525 /Special Dept Equip
Mvix USA Inc
675.00
Check Total:
675.00
223460
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Nardsons Enterprises, Inc.
60.00
223460
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Nardsons Enterprises, Inc.
15.00
Check Total:
75.00
223461
01/14/2015
General Fund
Dev Svs /Spec. Depart
National Document Solutions, LLC
37.20
Page 12 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223461
01/14/2015
General Fund
Police /Office Supplie
National Document Solutions, LLC
400.42
223461
01/14/2015
General Fund
Police /Office Supplie
National Document Solutions, LLC
112.32
223461
01/14/2015
General Fund
Finance /Spec. Departm.
National Document Solutions, LLC
262.30
223461
01/14/2015
General Fund
R.P. Comm. Cntr /Spec. Departm
National Document Solutions, LLC
31.75
Check Total:
843.99
223462
01/14/2015
Water Utility Fund
Water Entr. /Dues & Subscr
Occupational Health Centers of California
78.50
223462
01/14/2015
General Fund
Recruitment
Occupational Health Centers of California
68.50
Check Total:
147.00
223463
01/14/2015
General Fund
Codding Center /Office Supplie
Office Depot
17.39
223463
01/14/2015
Rent Appeals Board
Rancho Verde Cap Imp Applicati
Office Depot
146.29
223463
01/14/2015
General Fund
Police /Office Supplie
Office Depot
89473
223463
01/14/2015
General Fund
Police /Office Supplie
Office Depot
113.62
223463
01/14/2015
General Fund
Police /Office Supplie
Office Depot
25 -97
223463
01/14/2015
General Fund
Police /Spec. Departm
Office Depot
23.81
Check Total:
1,221.81
223464
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Opperman & Son, Inc.
25.22
Check Total:
25 -22
223465
01/14/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
1,684.54
223465
01/14/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
3,572.25
223465
01/14/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply
167.48
223465
01/14/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply
445.88
Check Total:
5,870.15
223466
01/14/2015
General Fund
Ps Main Station/Fac Maint/Non-
PACIFIC INDOOR AIR QUALITY
550.00
223466
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
PACIFIC INDOOR AIR QUALITY
900.00
Check Total:
1,450.00
223467
01/14/2015
General Fund
R.P. Gymnasium /Concession Pu
Pepsi -Cola
674.80
Check Total:
674.80
223468
01/14/2015
General Fund
P/S Bldg -North /Bldg/Facilty
PETRO TECH
334.56
Check Total:
334.56
223469
01/14/2015
General Fund
Pac /Concessions
Petty Cash - PAC
139.27
223469
01/14/2015
General Fund
Pac /Front House/P
Petty Cash - PAC
15.17
223469
01/14/2015
General Fund
Pac /Facility Repa
Petty Cash - PAC
3.26
Page 13 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
General Fund
_
Production
Petty Cash - PAC
10.00
223469
01/14/2015
Check Total:
167.70
223470
01/14/2015
General Fund
Police /Travels & Mee
Patty Poon
29.28
Check Total:
29.28
01/14/2015
ISF -Fleet
Fleet/Spec-Dept
Redwood Coast Petroleum
- 1,124.23
223471
01/14/2015
General Fund
Police /Gas &Oil
Redwood Coast Petroleum
834.29
223471
01/14/2015
General Fund
Unleaded Fuel Inventory
Redwood Coast Petroleum
806.86
223471
223471
01/14/2015
General Fund
Diesel Fuel Inventory
ry
Redwood Coast Petroleum
1,203.64
493.98
223471
01/14/2015
General Fund
Fire /Gas & Oil
Redwood Coast Petroleum
48228
223471
01/14/2015
General Fund
Unleaded Fuel Inventory
Redwood Coast Petroleum
633.96
223471
01/14/2015
General Fund
Fire /Gas & Oil
Redwood Coast Petroleum
673.09
223471
01/14/2015
General Fund
Unleaded Fuel Inventory
D'
Redwood Coast Petroleum
Check Total:
4,003.87
01/14/2015
General Fund
Publ Works Gen /Small Tools
Redwood Lock & Key
183.31
223472
01/14/2015
General Fund
Park Maint /Spec. Departm
Redwood Lock & Key
18.27
223472
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
p
Redwood Lock &Key
5.50
223472
01/14/2015
General Fund
Police /Spec. Departm
Redwood Lock &Key
1227
223472
Check Total:
219.35
223473
01/14/2015
ISF -Fleet
Fleet/Vehicle Repair & Maint
p
Reliable Auto Glass
245.00
826.78
223473
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Reliable Auto Glass
225.00
223473
01/14/2015
ISF -Fleet
Fleet/Vehicle Repair & Maint
p
Reliable Auto Glass
90.00
223473
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Reliable Auto Glass
Check Total:
1,386.78
01/14/2015
General Fund
Streets & Bike /Spec. Depart-
p p
Reliable Hardware & Steel Co.
147.41
223474
General Fund
Streets & Bike /Spec. Departm
Reliable Hardware &Steel Co.
42.09
223474
01/14/2015
General Fund
PW -Storm Drains /Spec. De pa
p p
Reliable Hardware & Steel Co.
23.81
223474
01/14/2015
Check Total:
213.31
223475
01/14/2015
General Fund
Police /Contractual S
Frank Romano
125.00
Check Total:
125.00
223476
01/14/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
Ryan Process Inc.
1,250.63
Check Total:
1,250.63
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
p
Santa Rosa Auto Parts
7.05
34.77
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
23.35
223477
01/14/2015
ISF -Fleet
Fleet/Vehicle Repair & Maint
p
Santa Rosa Auto Parts
Page 14 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223477
01/14/2015
General Fund
P/S Bldg -North Bldg/Facilty
Santa Rosa Auto Parts
94.93
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
10.85
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
62.25
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
38.72
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
6.84
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
94.69
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
2.49
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
51.56
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
52.12
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
254.59
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
11.65
223477
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
56.47
Check Total:
802.33
223478
01/14/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
410.69
223478
01/14/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
703.86
223478
01/14/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
797.12
223478
01/14/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
169.49
223478
01/14/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
184.86
Check Total:
2,266.02
223479
01/14/2015
General Fund
PW -Storm Drains /Spec. Depa
Shamrock Materials
321.20
223479
01/14/2015
General Fund
PW -Storm Drains /Spec. Depa
Shamrock Materials
160.60
223479
01/14/2015
General Fund
PW -Storm Drains /Spec. Depa
Shamrock Materials
107.07
Check Total:
588.87
223480
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Six Robblees' Inc.
589.73
Check Total
589 73
223481
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Smothers
13430
Check Total:
134.30
223482
01/14/2015
General Fund
R.P. Comm. Cntr /Contractual S
Randy Snyder
331.00
Check Total:
331.00
223483
01/14/2015
General Fund
Police /Travels & Mee
JEFFREY K. TAYLOR
212.01
Check Total:
212.01
223484
01/14/2015
General Fund
Travels & Meetings
Team California
3,000.00
Check Total:
3,000.00
Page 15 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223485
01/14/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Traction of Santa Rosa
33.50
Check Total:
33.50
223486
01/14/2015
General Fund
PT- 1525 /Special Dept Equip
Traffic Logic
7,569.08
Check Total:
7,569.08
223487
01/14/2015
General Fund
Finance /Spec Dept Equ
Trope Group
609.46
Check Total:
609.46
223488
01/14/2015
General Fund
Streets & Bike /Spec. Departm
United Rentals Northwest, Inc.
139.40
Check Total:
139.40
223489
01/14/2015
General Fund
Burt/Ave Rec Cr /Bldg/Facilty
Universal Building Services
625.00
223489
01/14/2015
General Fund
Codding Center /Bldg/Facilty
Universal Building Services
1,224.00
223489
01/14/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Universal Building Services
1,410.00
223489
01/14/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
Universal Building Services
1,306.00
223489
01/14/2015
General Fund
Pac /Facility Repa
Universal Building Services
1,588.00
223489
01/14/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Universal Building Services
805.00
223489
01/14/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
Universal Building Services
1,198.00
223489
01/14/2015
General Fund
Pac /Facility Repa
Universal Building Services
1,559.00
223489
01/14/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Universal Building Services
1,915.00
223489
01/14/2015
General Fund
Burt/Ave Rec Cr /Bldg/Facilty
Universal Building Services
460.00
223489
01/14/2015
General Fund
Codding Center /Bldg/Facilty
Universal Building Services
1,374.00
Check Total:
13,464 00
223490
01/14/2015
Internal Service Fund - I.T
Spec. Departmental Supp
US Bank
30.42
Check Total:
30.42
223491
01/14/2015
General Fund
City Manager /Spec. Depart
US Bank
636.19
223491
01/14/2015
General Fund
City Manager /Dues & Subscr
US Bank
185.00
Check Total:
821.19
223492
01/14/2015
General Fund
City Manager /Community Promo
US Bank
9.88
223492
01/14/2015
General Fund
City Manager /Community Promo
US Bank
90.12
223492
01/14/2015
General Fund
Travels & Meetings
US Bank
-65.00
Check Total:
35.00
223493
01/14/2015
ISF - Fleet
Fleet/Recruitment
US Bank
75.00
223493
01/14/2015
General Fund
Recruitment
US Bank
37.50
223493
01/14/2015
General Fund
Recruitment
US Bank
37.50
Page 16 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void
Amount
Check Total:
150.00
223494
01/14/2015
Internal Service Fund - I.T
Software Maintenance
Verismic Software Inc
4,992.00
Check Total:
4,992.00
223495
01/14/2015
Internal Service Fund - I.T
Contractual Services
Vision Internet Providers, Inc.
255.25
Check Total:
255.25
223496
01/14/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Wheeler Zamaroni
440.44
Check Total:
440.44
223497
01/14/2015
General Fund
Streets & Bike /Spec. Departm
HDS White Cap Construction Supply
68.84
Check Total
68.84
223498
01114/2015
General Fund
Sports Center /Contractual S
Fatima Worden
180.00
Check Total:
180.00
223499
01/16/2015
General Fund
Theatre /Spec. Departm
US Bank
164.58
223499
01/16/2015
General Fund
Pac /Dues & Subscr
US Bank
247.50
223499
01/16/2015
General Fund
Marketing
US Bank
387.20
223499
01/16/2015
General Fund
Marketing
US Bank
85.00
Check Total:
884.28
223500
01/16/2015
ISF - Fleet
Fleet/Software License & Maint
US Bank
47.30
Check Total:
47.30
223501
01/16/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
US Bank
111.27
Check Total:
111.27
223502
01/16/2015
Water Utility Fund
Water Entr. /Spec. Departm
US Bank
34.75
Check Total:
34.75
223503
01/16/2015
Water Utility Fund
Water Entr. /Spec. Departm
US Bank
141.03
Check Total:
14103
223504
01/16/2015
Sewer Utility Fund
Spec. Departmental Supp
US Bank
39.12
223504
01/16/2015
Sewer Utility Fund
Sewer Entr. Bldg/Facilty
US Bank
2,806.75
223504
01/16/2015
Water Utility Fund
Water Entr. /Spec. Departm
US Bank
59.76
Check Total:
2,905.63
223505
01/16/2015
General Fund
PW -Storm Drains /Spec. Depa
US Bank
165.20
Page 17 of 27
Check Number
Check Date
Fund Name.
Account Name
Vendor Name
Void
Amount
223505
01/16/2015
Sewer Utility Fund
Sewer Entr. /Spec Dept Equ
US Bank
107.70
223505
01/16/2015
Sewer Utility Fund
Spec. Departmental Supp
US Bank
126.94
223505
01/16/2015
Water Utility Fund
Water Entr. /C/0-Vehicles/
US Bank
74.43
Check Total:
474.27
223506
01/16/2015
Water Utility Fund
Water Entr. /Spec. Departm
US Bank
521.09
Check Total:
521.09
223507
01/16/2015
General Fund
Production
US Bank
623.77
223507
01/16/2015
General Fund
Special Dept Supplies
US Bank
30.32
Check Total:
654.09
223508
01/16/2015
Sewer Utility Fund
Spec. Departmental Supp
US Bank
361.53
Check Total:
361.53
223509
01/16/2015
Sewer Utility Fund
Spec. Departmental Supp
US Bank
35.29
Check Total:
35.29
223510
01/16/2015
General Fund
R.P. Comm Cntr/Publicity
US Bank
55.00
223510
01/16/2015
General Fund
Sports Center /Publicity
US Bank
55.00
223510
01/16/2015
General Fund
R.P. Comm Cntr/Publicity
US Bank
19.00
Check Total:
129.00
223511
01/16/2015
General Fund
Publ Works Gen /Bldg/Facilty
US Bank
20.98
223511
01/16/2015
General Fund
Publ Works Gen Bldg/Facilty
US Bank
118.12
Check Total:
139.10
223512
01/16/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
US Bank
617.13
223512
01/16/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
US Bank
17.88
223512
01/16/2015
ISF - Fleet
Fleet /Vehicle Repair & Maint
US Bank
17.87
Check Total:
652.88
223513
01/16/2015
General Fund
R.P. Comm. Cntr /Spec. Departm
US Bank
240.61
223513
01/16/2015
General Fund
Community Event/Spec. Dep
US Bank
88.00
223513
01/16/2015
General Fund
City Manager /Travels & Mee
US Bank
38.61
223513
01/16/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
US Bank
5.95
223513
01/16/2015
General Fund
City Manager /Travels & Mee
US Bank
21.15
Check Total:
394.32
223514
01/16/2015
Sewer Utility Fund
Spec. Departmental Supp
US Bank
24.47
223514
01/16/2015
Sewer Utility Fund
Sewer Entr. /Small Tools
US Bank
250.12
Page 18 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
01/16/2015
Sewer Utility Fund
Sewer Entr. Bldg/Facilty
US Bank
19.47
223514
223514
01/16/2015
Water Utility Fund
Water Entr. /C /0- Vehicles/
US Bank
387.65
223514
01/16/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
US Bank
28.34
223514
01/16/2015
Sewer Utility Fund
Spec. Departmental Supp
US Bank
47.71
223514
01/16/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
US Bank
4.79
223514
01/16/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
US Bank
20.05
223514
01/16/2015
Water Utility Fund
Water Entr. /C /0- Vehicles/
US Bank
2005
223514
01/16/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
US Bank
28.74
223514
01/16/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
US Bank
532.56
Check Total:
1,363.95
223515
01/16/2015
General Fund
Streets & Bike /Spec. Departm
US Bank
247.90
Check Total:
247.90
223516
01/16/2015
General Fund
Park Maint /Spec. Departm
US bank
57.58
Check Total:
57.58
223517
01/16/2015
General Fund
Sports Center /Pro Shop Purc
US Bank
17.88
223517
01/16/2015
General Fund
R.P. Gymnasium /Sports Suppli
US Bank
16.55
223517
01/16/2015
General Fund
Codding Center /Excursions
US Bank
45.00
223517
01/16/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
US Bank
16.04
223517
01/16/2015
General Fund
Codding Center /Speci. Departm
US Bank
32.61
Check Total:
128.08
223518
01/16/2015
Sewer Utility Fund
Sewer Entr. /Dues & Subscr
US Bank
50.00
223518
01/.16/2015
Sewer Utility Fund
Spec. Departmental Supp
US Bank
7.55
223518
01/16/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
US Bank
147.27
223518
01/16/2015
Water Utility Fund
Water Entr. /C /0- Vehicles/
US Bank
42472
223518
01/16/2015
Sewer Utility Fund
Sewer Entr. Bldg/Facilty
US Bank
51.19
Check Total:
680.73
223519
01/16/2015
Water Utility Fund
Water Entr. /Spec. Departm
US Bank
97.61
Check Total:
97 61
223520
01/21/2015
General Fund
Fire /Spec Dept Equ
All Star Fire Equipment, Inc.
203 -36
223520
01/21/2015
General Fund
Fire /Uniforms
All Star Fire Equipment, Inc.
254.85
Check Total:
458.21
223521
01/21/2015
ISF - Fleet
Fleet/Clothing Allowance
Aramark Uniform Services
834
223521
01/21/2015
General Fund
Animal Shelter /Bldg/Facilty M
Aramark Uniform Services
82.95
Check Total:
91.29
Page 19 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223522
01/21/2015
General Fund
P/S Bldg -North /Telephone
AT &T
73.23
Check Total:
73.23
223523
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
B.W.S. Distributors, Inc
70.31
Check Total:
70.31
223524
01/21/2015
General Fund
Park Maint /Spec. Departm
The Barricade Company
120.16
223524
01/21/2015
General Fund
Streets & Bike /Spec. Departm
The Barricade Company
110.42
Check Total:
230.58
223525
01/21/2015
Internal Service Fund - I.T
Spec. Departmental Supp
BECK COMMUNICATIONS
534.00
Check Total:
53400
223526
01/21/2015
General Fund
City Manager /Travels & Mee
BUSINESS CARD
7.23
Check Total:
7.23
223527
01/21/2015
General Fund
Codding Center Bldg/Facilty
Cal -Steam
358.75
Check Total:
358.75
223528
01/21/2015
General Fund
Rec Ref Clearing
Carla Cardenas
400.00
Check Total:
400.00
223529
01/21/2015
General Fund
Publ Works Gen /Spec. Departm
Castino Restaurant Equipment & Supply
41.61
Check Total:
41.61
223530
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
CDW Government
177.93
223530
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
CDW Government
177.93
Check Total:
355.86
223531
01/21/2015
General Fund
Police /Gas & Oil
Chevron and Texaco Business Card Services
278.49
Check Total:
278.49
223532
01/21/2015
General Fund
Dev Svs /Contractual Services
Code Source
3,040.00
Check Total:
3,040.00
223533
01/21/2015
General Fund
P/S Bldg -South /Telephone
Comcast
108.98
Check Total:
108.98
223534
01/21/2015
General Fund
Community Event/Spec. Dep
The Community Voice
540 -00
Check Total:
540.00
Page 20 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223535
01/21/2015
General Fund
Pac /Concessions
Costco Wholesale
145.76
223535
01/21/2015
General Fund
Pac /Concessions
Costco Wholesale
26076
223535
01/21/2015
General Fund
Pac /Postage
Costco Wholesale
48.75
223535
01/21/2015
General Fund
Pac /Concessions
Costco Wholesale
79.08
223535
01/21/2015
General Fund
R.P. Gymnasium /Concession Pu
Costco Wholesale
398.68
223535
01/21/2015
General Fund
Pac /Concessions
Costco Wholesale
339.83
223535
01/21/2015
General Fund
Animal Control /Spec. Departm
Costco Wholesale
42.39
223535
01/21/2015
General Fund
Pac /Concessions
Costco Wholesale
140.37
223535
01/21/2015
General Fund
Publ Works Gen /Spec. Departm
Costco Wholesale
141.13
223535
01/21/2015
General Fund
Codding Center /Speci. Departm
Costco Wholesale
132.70
223535
01/21/2015
General Fund
Pac /Concessions
Costco Wholesale
18.96
223535
01/21/2015
General Fund
City Manager /Community Promo
Costco Wholesale
31.16
223535
01/21/2015
General Fund
Codding Center Bldg/Facilty
Costco Wholesale
58.08
223535
01/21/2015
General Fund
Codding Center /Speci. Departm
Costco Wholesale
100.00
223535
01/21/2015
General Fund
Senior Holiday Dinner Donation
Costco Wholesale
181.35
223535
01/21/2015
General Fund
Animal Control /Spec. Departm
Costco Wholesale
3.89
223535
01/21/2015
General Fund
City Manager /Community Promo
Costco Wholesale
165.70
223535
01/21/2015
General Fund
Animal Control /Spec. Departm
Costco Wholesale
27.77
223535
01/21/2015
General Fund
Park Maint /Spec. Departm
Costco Wholesale
247.61
223535
01/21/2015
General Fund
Codding Center /Speci. Departm
Costco Wholesale
21.74
223535
01/21/2015
General Fund
R.P. Gymnasium /Concession Pu
Costco Wholesale
196.06
223535
01/21/2015
General Fund
Pac /Concessions
Costco Wholesale
362.53
Check Total:
3,144.30
223536
01/21/2015
Sewer Captial Project Fund
WW -23 Adrian Swr Syst Rehab
DC Electric Group Inc.
1,125.00
223536
01/21/2015
Water Capital Project Fund
WA -36 Adrain Dr Watr Sys Repl
DC Electric Group Inc
1,125.00
223536
01/21/2015
Sewer Captial Project Fund
WW -23 Adrian Swr Syst Rehab
DC Electric Group Inc.
175.00
223536
01/21/2015
Water Capital Project Fund
WA -36 Adrain Dr Watr Sys Repl
DC Electric Group Inc.
175.00
223536
01/21/2015
General Fund
Streets & Bike /Contractual S
DC Electric Group Inc
4,554.00
223536
01/21/2015
General Fund
Streets & Bike /Contractual S
DC Electric Group Inc.
1,717.50
223536
01/21/2015
General Fund
JEPA Mtn /Contractual Services
DC Electric Group Inc.
140.00
223536
01/21/2015
General Fund
Graton Mi /Contractual Services
DC Electric Group Inc
420.00
Check Total:
9,431.50
223537
01/21/2015
General Fund
Developer Refundable Deposits
Dudek
2,29060
223537
01/21/2015
General Fund
Developer Refundable Deposits
Dudek
2,802.80
223537
01/21/2015
Capital Projects Fund
Northwest Specific Plan 2012
Dudek
450.00
223537
01/21/2015
Capital Projects Fund
Northwest Specific Plan 2012
Dudek
5,665 60
223537
01/21/2015
Capital Projects Fund
University Dist. Specific Plan
Dudek
5,112.80
223537
01/21/2015
General Fund
Developer Refundable Deposits
Dudek
870.00
223537
01/21/2015
General Fund
Developer Refundable Deposits
Dudek
450.00
Page 21 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
17,641 80
223538
01/21/2015
General Fund
Police /Training/Ed. -
Ben Fernandez
180.00
Check Total:
180.00
223539
01/21/2015
General Fund
City Hall Bldg/Facilty
First Alarm Sercurities Services
40.56
223539
01/21/2015
General Fund
Codding Center /Contractual S
First Alarm Sercurities Services
87.36
223539
01/21/2015
General Fund
Ymca/Soccer Bid /Contractual Se
First Alarm Sercurities Services
78.00
Check Total:
205.92
223540
01/21/2015
General Fund
Developer Refundable Deposits
First Carbon Solutions Inc
1,085.00
223540
01/21/2015
General Fund
Developer Refundable Deposits
First Carbon Solutions Inc
450.00
Check Total:
1,535.00
223541
01/21/2015
General Fund
Pac /Facility Repa
Fishman Supply Company
373.36
223541
01/21/2015
General Fund
Codding Center Bldg/Facilty
Fishman Supply Company
319.86
223541
01/21/2015
General Fund
R.P. Gymnasium Bldg/Facilty
Fishman Supply Company
517.35
223541
01/21/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Fishman Supply Company
53.51
Check Total:
1,264.08
223542
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
Friedman's
140.74
Check Total:
140.74
223543
01/21/2015
Sewer Captial Project Fund
WWA7 Eastside Trunk Sewr Ph 3
GHD
20,408.81
223543
01/21/2015
Capital Projects Fund
TR -26 Snyder Wideng -SW to MedC
GHD
27,053 53
Check Total:
47,462.34
223544
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
-10.57
223544
01/21/2015
ISF - Fleet
Fleet/Spec.Dept,
Grainger, Inc.
100.05
223544
01/21/2015
ISF - Fleet
Fleet/Spec.Dept.
Grainger, Inc.
10005
223544
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
59.95
223544
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
5.29
223544
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
21.14
223544
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
212.64
223544
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
5.09
223544
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
23064
223544
01/21/2015
General Fund
Publ Works Gen /Spec. Departm
Grainger, Inc.
7961
Check Total:
803.89
223545
01/21/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
130.48
223545
01/21/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
64.46
223545
01/21/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
327.95
223545
01/21/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
I&1.31
Page 22 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
704.20
223546
01/21/2015
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, Inc
- 113.08
223546
01/21/2015
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, Inc
244.71
223546
01/21/2015
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, Inc
70.12
Check Total:
201.75
223547
01/21/2015
General Fund
City Hall /Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Check Total:
60.00
223548
01/21/2015
General Fund
Police /Training/Ed. -
Holiday Inn Express & Suites
412.50
Check Total:
412.50
223549
01/21/2015
General Fund
Animal Control /Contractual S
Koefran Industries
150.00
Check Total:
150.00
223550
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
L.N. Curtis & Sons
72.80
223550
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
L.N. Curtis & Sons
72.80
Check Total:
145.60
223551
01/21/2015
Sewer Utility Fund
Sewer Entr. /Bldg/Facilty
Leo's Roofing, Inc.
55,500.00
Check Total:
55,500.00
223552
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
Martin Ranch Supply
122.88
223552
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
Martin Ranch Supply
110.91
Check Total:
233.79
223553
01/21/2015
General Fund
Fire /Spec Dept Equ
METROMOBILE
187.50
Check Total:
187.50
223554
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
National Document Solutions, LLC
529.95
Check Total:
529.95
223555
01/21/2015
General Fund
Dev Svs / Recruitment
Occupational Health Centers of California
78.50
Check Total:
78.50
223556
01/21/2015
Sewer Utility Fund
Sewer Entr. /Office Supplies
Office Depot
189.54
223556
01/21/2015
Water Utility Fund
Water Entr. /Office Supplie
Office Depot
189.53
223556
01/21/2015
General Fund
Graton Mitigation /Supplies
Office Depot
89.89
223556
01/21/2015
General Fund
Graton Mitigation /Supplies
Office Depot
27.57
223556
01/21/2015
General Fund
Theatre /Office Supplie
Office Depot
371.11
Page 23 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223556
01/21/2015
General Fund
Theatre /Office Supplie
Office Depot
12.98
Check Total:
880.62
223557
01/21/2015
Sewer Utility Fund
Sewer Entr/Contractual Svs
Office Team
540.00
223557
01/21/2015
Water Utility Fund
Water Entr/Contractual Svs
Office Team
540.00
Check Total:
1,080.00
223558
01/21/2015
General Fund
Park Maint/Vandalism Loss
Pace Supply
17.40
223558
01/21/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply
111.80
223558
01/21/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
22.84
Check Total:
152.04
223559
01/21/2015
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
1,411.39
223559
01/21/2015
General Fund
R.P. Gymnasium /Heat/Light/Po
Pacific Gas & Electric
3 ,273.27
Check Total:
4,684.66
223560
01/21/2015
Water Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
59.13
Check Total:
59 -13
223561
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Pape Material Handling Exchange
1,201.75
Check Total:
1,201.75
223562
01/21/2015
General Fund
Pac /Equip Repair
Penske
560.45
Check Total:
560 -45
223563
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
PINPOINT, INC.
511.48
Check Total:
51148
223564
01/21/2015
General Fund
Police /Equipment Leas
PNC Equipment Finance
8,801.42
223564
01/21/2015
General Long Term Debt Group
Amt To Be Prov -Cap Leas
PNC Equipment Finance
- 7,054.43
223564
01/21/2015
General Long Term Debt Group
Capitalized Leases
PNC Equipment Finance
7,054.43
Check Total:
8,80142
223565
01/21/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
Power Industries
22.48
Check Total:
22 -48
223566
01/21/2015
General Fund
Police /Contractual S
Red Cloud, Inc.
3,345.71
Check Total:
3,345.71
223567
01/21/2015
General Fund
Unleaded Fuel Inventory
Redwood Coast Petroleum
588.63
223567
01/21/2015
General Fund
Unleaded Fuel Inventory
Redwood Coast Petroleum
430.38
Page 24 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223567
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Redwood Coast Petroleum
1,765.06
223567
01/21/2015
General Fund
Unleaded Fuel Inventory
Redwood Coast Petroleum
695.60
Check Total:
3,479.67
223568
01/21/2015
General Fund
Retiree/EAP
Redwood Empire Municipal Insurance Fund
173.28
223568
01/21/2015
General Fund
Prepaid Expense/Misc
Redwood Empire Municipal Insurance Fund
1,450.08
Check Total:
1,623.36
223569
01/21/2015
General Fund
Dev Svs /Contractual Services
Regional Government Services
3,820.00
223569
01/21/2015
Capital Projects Fund
University Dist. Specific Plan
Regional Government Services
1,120.00
223569
01/21/2015
General Fund
Developer Refundable Deposits
Regional Government Services
800.00
223569
01/21/2015
General Fund
Developer Refundable Deposits
Regional Government Services
32.00
Check Total:
5,772.00
223570
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Reliable Hardware & Steel Co.
6.85
223570
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Reliable Hardware & Steel Co.
280.28
Check Total:
287.13
223571
01/21/2015
General Fund
Rec Ref Clearing
Rotary Club Of Rancho Cotate
400.00
Check Total:
400.00
223572
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
11.65
223572
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
27.96
223572
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Santa Rosa Auto Parts
106.01
Check Total:
145.62
223573
01/21/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
413.95
223573
01/21/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
197.76
223573
01/21/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
16.20
223573
01/21/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
8.65
223573
01/21/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
53.11
Check Total:
689.67
223574
01/21/2015
General Fund
Fire /Training & Ed
Anthony Savas
36.00
Check Total:
36.00
223575
01/21/2015
General Fund
Fire /Training & Ed
Anthony Savas
108.00
Check Total:
108.00
223576
01/21/2015
General Fund
Benecia Rec Bld Bldg/Facilty
Soiland Co., Inc.
246.59
Page 25 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void
Amount
Check Total:
246.59
223577
01/21/2015
General Fund
Police /Training/Ed. -
South Bay Regional Public Safety
70.00
Check Total:
70.00
223578
01/21/2015
Water Utility Fund
Water Entr. /Dues & Subscr
State Water Resources
Control Board
70.00
Check Total:
70.00
223579
01/21/2015
General Fund
Business Licenses
Stevens- Hemingway - Stevens, Inc
50.00
Check Total:
50.00
223580
01/21/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
479.04
223580
01/21/2015
General Fund
Streets & Bike /Spec. Departm
Syar Industries, Inc.
670.98
223580
01/21/2015
General Fund
Streets & Bike /Spec. Departm
Syar Industries, Inc.
354.62
Check Total:
1,504.64
223581
01/21/2015
General Fund
Fire /Training & Ed
JUSTIN THOMPSON
36.00
Check Total:
36.00
223582
01/21/2015
General Fund
Casino SEA/Training
JUSTIN THOMPSON
30.00
Check Total:
30.00
223583
01/21/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Tifco Industries
196.08
223583
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Tifco Industries
238.07
223583
01/21/2015
Sewer Utility Fund
Spec. Departmental Supp
Tifco Industries
238.07
223583
01/21/2015
General Fund
Streets & Bike /Spec. Departm
Tifco Industries
238.07
Check Total:
910.29
223584
01/21/2015
Internal Service Fund - I.T
Gas & Oil
US Bank
26.57
223584
01/21/2015
ISF - Fleet
Fleet/Software License & Maint
US Bank
430.24
Check Total:
456.81
223585
01/21/2015
General Fund
Fire /Training & Ed
DALE UTECHT
36.00
Check Total:
36.00
223586
01/21/2015
Water Utility Fund
Water Entr. /Spec. Departm
Wheeler Zamaroni
801.14
Check Total:
801.14
223587
01/21/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
Wyatt Irrigation Co.
155.53
223587
01/21/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
Wyatt Irrigation Co.
467.27
Page 26 of 27
Check Number Check Date Fund Name Account Name Vendor Name Void Amount
Check Total. 622.80
AP- Checks for Approval (1/21/2015 - 8:44 AM)
Page 27 of 27
Report Total:
623,391.20
Item No. 6.A.2
SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
January 27, 2015
Check Numbers: 223364 $ 63.00
223366 $ 121.22
223396 $ 354.68
Dated: January 9, 2015 - January 21, 2015
TOTAL $ 538.90
Accounts Payable
Checks for Approval
User: ccolburn
Printed: 1/21/2015 - 8:44 AM
Check Number Check Date Fund Name Account Name Vendor Name Void Amount
223364 01/09/2015 Successor Agency Housing Fund Contractual Services Pacific Gas & Electric 63.00
Check Total: 63.00
223366 01/09/2015 Successor Agency Housing Fund Utilities - Water /Sewer Service Pacific Gas & Electric 121.22
Check Total: 121.22
223396 01/14/2015 Successor Agency to the CDC Contractual Services Accountemps 194.83
223396 01/14/2015 Successor Agency to the CDC Contractual Services Accountemps 159.85
Check Total: 354.68
Report Total: 538.90
AP- Checks for Approval (1/21/2015 - 8:44 AM)
Page 1 of 1
Item No. 6.A.3
ROHNERT PARK FINANCING AUTHORITY
CASH REPORT
TO: The Chairman and Board Members of the
Rohnert Park Financing Authority
Executive Director Darrin Jenkins
City & Authority Attorney
FROM: Betsy Howze -�
Finance Director
DATE: January 16, 2015
CASH BALANCES AS OF December 31, 2014
1999 C.O.P.'s- Capital Facilities Project:
Lease Payment Fund -1999 C.O.P.'s 67,250.00
2003 Lease Revenue Refunding Bonds:
Lease Revenue Refunding Bonds - Revenue Fund 95,957.50
Lease Revenue Refunding Bonds - Project Fund 0.16
2005 Sewer System R.C.O.P.'s Funds:
Certificate Payment Fund 3.06
Revenue Bond Account Fund (1) 64,234.94
TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $227,445.66
(1) Appropriated for sewer projects
CASH DISTRIBUTION AS OF December 31, 2014
CASH HELD BY FISCAL AGENTS:
Maturity Interest Source of
Investment Institution Date Rate Par Value Market Value Valuation
1999 C.O.P.'s Capital Facilities Proiect Funds:
Union Bank
1999 C.O.P.'s Lease Payment Fund:
Blackrock Prov Tfund N/A 0.010%
Total $67,250.00 $b(,Zbu.uu
$67,250.00 Note (1)
1999 C.O.P.'s Capital Proiect Fund:
Union Bank
Local Agency Investment FL N/A 0.000%
Blackrock Prov Tfund N/A 0.010%
Total
2003 Lease Revenue Refundinq Bonds:
Lease Rev Refdg Bds- Revenue Fund:
Blackrock Prov Tfund N/A 0.010%
Lease Rev Refdg Bds- Project Fund:
Blackrock Prov Tfund N/A 0.010%
Total
2005 Sewer System RCOP's Funds:
Certificate Payment Fund:
Blackrock Prov Tfund N/A 0.010%
Interest Fund:
Blackrock Prov Tfund N/A 0.010%
Delivery Cost Fund:
Blackrock Prov Tfund N/A 0.010%
$0.00 $0.00 Note (1)
0.00 0.00 Note (1)
zbu.uu yumu
95,957.50 $95,957.50 Note (1)
$0.16 $0.16 Note (1)
$y5,uo
$3.06 $3.06 Note (1)
$0.00 $0.00 Note (1)
$0.00 $0.00 Note (1)
$3.06 $3.06
2005 Sewer System Revenue Bond Funds:
Exchange Bank Money Mkt N/A 0.070% $64,234.94 $64,234.94 Note (2)
TOTAL ROHNERT PARK FINANCING AUTHORITY CASH
Investment Yield for December, 2014 0.024%
$67,250.00
0.00
95,957.66
3.06
64,234.94
$227,445.66
INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES
The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in
the City of Rohnert Park City Council Resolution #2006 -105, adopted on April 25, 2006. The Authority currently
has sufficient idle funds to meet it's expenditure requirements for the next six months.
Note(1) The source of valuation for this investment is the November 30, 2014 Union Bank Trust Statements.
However, the Par Value and Market Value are typically the same as interest is credited and paid monthly.
Note(2) The source of valuation for this investment is the November 30, 2014 Exchange Bank Statement.
However, the Par Value and Market Value are typically the same as interest is credited and paid monthly.
HOUSING SUCCESSOR AGENCY
OF THE CITY OF ROHNERT PARK
CASH REPORT
TO: The Chairman and Members of the Community
Housing Successor Agency of the City of Rohnert Park
Executive Director Darrin Jenkins
City /Successor Agency Attorney
Item No. 6.A.4
FROM: Betsy Howxe - `�,
Finance Director
DATE: January 16, 2015
CASH BALANCES AS OF DECEMBER. 31 20"14
Low & Moderate Income Housing
Housing Fund (2007H TABs) (1)
Debt Service Fund (2007H TABs)
134,436.37
13,757,709.10
0.73
TOTAL HOUMNG SUCCESSOR AGENCY CASH $13,892,146.20
(1) Appropriated for debt service payments and ROPS obligations
CASH DISTRIBUTION AS OF DECEMBER 31, 2014
Checking Accounts: Interest Rate
Exchange Bank Checking / #44042 0.03% $ 134,436.37
CASH HELD BY FISCAL AGENTS:
Investment Maturity Interest Source of
Investment Institution Type Date Rate Par Value Market Value Valuation
2007H TAB'S
Union Bank - Trustee
2007H Redevelopment Project Fund (Housing) Tax Allocation Bonds:
Blackrock Prov Tfund Treas. Note N/A 0.010%
13,757,709.10
13,757,709.10
Note (1)
2007H Tax Allocation Bonds Special Fund:
Blackrock Prov Tfund Treas. Note N/A 0.010%
0.73
0.73
Note (1)
2007H Tax Allocation Bonds Interest Fund:
Blackrock Prov Tfund Treas. Note N/A 0.010%
0.00
0.00
Note (1)
2007H Tax Allocation Bonds Cost Of Issuance Fund:
0.00
Blackrock Prov Tfund Treas. Note N/A 0.010%
0.00
0.00
Note (1)
13,757,709.83
13,757,709.83
13,757,709.83
TOTAL HOUSING SUCCESSOR AGENCY CASH
$13,892,146.20
Investment Yield for December, 2014 0.010%
INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES
The investments above are in compliance with the investment policy of the Housing Successor
Agency of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution
#2006 -105, adopted on April 25, 2006. The Commission currently has sufficient idle funds to meet it's
expenditure requirements for the next six months.
Note(1) The source of valuation for this investment is the November 30, 2014 Union Bank Trust Statements
Item No. 6.A.5
,:,,"REDEVELOPMENT SUCCESSOR AGENCY
OF THE CITY OF ROHNERT PA K �•
CASH REPORT
TO: The Chairman and Members of the Community
Redevelopment Successor Agency of the City of Rohnert Park
Executive Director Darrin Jenkins
City /Agency Attorney
FROM: Betsy Howze
Finance Director
DATE: January 16, 2015
CASH BALANCES AS OF DECEMBER 31, 2014
RPTTF Funds(1)
Debt Service Special Fund (2001 TARBs) (2)
Redevelopment Fund (1999 TABS) (3)
Debt Service Reserve Fund (1999 TABs) (2)
Redevelopment Fund (2007R TABs) (3)
Debt Service Fund (2007R TABs) (1)
3,081,228.57
120.63 *
627,545.62
1,756,866.67
5,694,988.79
0.91
TOTAL REDEVELOPMENT SUCCESSOR AGENCY CASH $11,160,751.19
(1) Appropriated for debt service payments & ROPS obligations.
(2) Required minimum debt service reserves.
(3) Tax Allocation Bond Proceeds establishes certain covenants with the bondholders for the use of bond
proceeds. Use of proceeds will be determined in accordance with federal tax law and AB1484.
CASH DISTRIBUTION AS OF December 31, 2014
Checking Accounts:
Exchange Bank Checking Accour #44042
Investment Accounts:
Investment
Investment Institution Type
Maturity
Date
Interest
Rate
Interest Rate
0 03 %
Par Value
Market Value
Source of
Valuation
$ 3,081 ,219.35
State of Calif. -LAIF Pooled Invs.
N/A
0.246%
9.22
9.22
Note (1)
Sonoma Co Investment Pool Pooled Invs.
N/A
0.559%
0.00
0.00
Note (1)
922
9.22
9.22
CASH HELD BY FISCAL AGENTS:
Investment
Maturity
Interest
Investment Institution Type
Date
Rate
Par Value
Market Value
2001 TARB'S
Union Bank - Trustee
Tax Allocation Refunding Bonds Special Fund:
Blackrock Prov Tfund
N/A
0.010%
120.63
12063
Note (2)
Interest Fund:
Blackrock Prov Tfund Treas Fund
N/A
0 010 %
0.00
0.00
Note (2)
Principal Fund:
Blackrock Prov Tfund Treas Fund
N/A
0.010%
000
000
Note (2)
12063
12063
120.63
1999 TAB'S:
Union Bank- Trustee
1999 Tax Allocation Bonds Redevelopment Fund:
Blackrock Prov Tfund Treas. Note
N/A
0 010 %
627,545.62
627,545 62
Note (2)
Treas. Note
N/A
0 010 %
000
0.00
Note (2)
Total 1999 Tax Allocation Bonds Redevelopment Fund
627,545 62
627,545 62
627,545.62
Union Bank- Trustee
1999 Tax Allocation Bonds Reserve Fund:
Blackrock Prov Tfund Treas. Note
N/A
0.010%
1,756,866 58
1,756,866 58
Note (2)
Corporate Obligations - Reserve Cert. of Deposit
N/A
0.000%
0.00
0.00
Note (2)
1999 Tax Allocation Bonds Special Fund:
Blackrock Prov Tfund Treas. Note
N/A
0 010 %
0.09
0.09
Note (2)
Total 1999 Tax Allocation Bond Fund
1,756,866.67
1,756,866.67
1,756,866.67
2007R TAB'S
Union Bank - Trustee
2007R Redevelopment Fund Tax Allocation Bonds:
Blackrock Prov Tfund Trees Note
N/A
0.010%
5,694,988 79
5,694,988 79
Note (2)
2007R Tax Allocation Bonds Special Fund:
Blackrock Prov Tfund Treas. Note
N/A
0.010%
091
0.91
Note (2)
2007R Tax Allocation Bonds Interest Fund:
Blackrock Prov Tfund Treas. Note
N/A
0.010%
000
0.00
Note (2)
2007R Tax Allocation Bonds Cost of Issuance Fund:
Blackrock Prov Tfund Treas. Nate
N/A
0.010%
000
000
Note (2)
Total 2007R Tax Allocation Bonds Fund
5,694,989 70
5,694,989.70
5,694,989.70
TOTAL REDEVELOPMENT SUCCESSOR
AGENCY CASH
$11,160,751.19
Investment Yield for December, 2014 0.007%
INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES
The investments above are in compliance with the investment policy of the Development Successor Agency
of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution
#2006 -105, adopted on April 25, 2006. Due to the dissolution of the redevelopment agencies by the State of Califs
The funds to meet the agency's expenditures will by determined by the County audit.
Note (1) The source of valuation for these investments is their respective monthly statements. The Par Value
and Market Value for these investments are typically the same as interest is paid or wired monthly.
Note(2) The source of valuation for this investment is the November 30, 2014 Union Bank Trust Statements
City of Rohnert Park
Preliminary Cash Report
As of December 31, 2014
To: The Honorable Mayor & Members of the City Council
City Manager Darrin Jenkins
General' Fund Cash
Total General Fund Cash
Restricted (External)
Committed (City Council Action)
Assigned (City Manager Authority)
Subtotal (not available to spend)
Unassigned
Restricted Detail:
Refundable Deposits
Housing Program
Reserve for Senior Center Donations
Assigned Detail:
Operating Reserve
Contingency Reserve
Infrastructure Reserve
Insured Losses Reserve
Retired Employee Medical Ins. Reserve
Retirement Reserve
1Yterprillse orall Caa
Water Utility Operations Fund
Per Acre For Development Fee Fund
Sewer Utility Operations Fund
Sewer Capacity Charge Fund
Garbage Utility Operations Fund
JEPA Deposit - Wastewater
Total Enterprise Fund Cash
t & %a
�riternal Service Fund Cash g
Vehicle /Equipment Replacement Fund
Information Technology Fund
Fleet Services Fund
Total Internal Service Fund Cash
Special ReverruObn. ds
Gas Tax Funds: Sec. 2107 Maint. /Const.
Sec. 2107.5 Eng /Admin
Graton Mitigation Fund
Graton Special Enforcement Activity
Problem Gambling MOU 3.2 Fund
Casino Waterway MOU 3.3 Fund
Casino Public Service MOU 3.4.2 Fund
Casino Supplemental MOU 3.4 Fund
Page 1 of 3
$ 1,207,330.24
9,282,667.00
$ 1,021,717.70
$ 80,196.00
105,416.54
$ 1,207,330.24
$ 2,488,214.00
$ 1,244,107.00
616,000.00
1,099,371.00
2,578,992.00
1,255,983.00
$ 9,282,667.00
Item No. 6.A.6
From: Betsy Howze 1
Finance Director
Date: January 20, 2015
$ 12,098,739.48
10,489,997.24
$ 1,608,742.24
$ 5,507,169.10
411,158.12
10,651,564.84
1,640.92
683,494.44
500,493.94
$ 17,755,521.36
$ 216, 910.43
(12,632.84)
33,034.97
$ 237,312.56
$ 2,748,402.43
64.78
1,195,474.94
292, 219.27
62, 518.42
25,007.36
1,184,849.05
2,510,350.25
City of Rohnert Park
Preliminary Cash Report (Continued)
As of December 31, 2014
Special Revenue Funds - (Continued)
6.6.2 - Wilfred JEPA Fund
$ 288,383.87
Measure M Streets Fund
520,992.85
Refuse Road Impact Fee Fund
435,945.13
Traffic Signals Fund
498,747.23
Prop 1B Fund
41.76
Copeland Creek Drainage Fund
54,111.18
Capital Outlay Fund
210,955.05
Public Facilities Finance Fee Fund
4,103,881.11
DIVCA AB2987 /PEG Fees Fund
310,580.40
Traffic Congestion Relief Fund
215,991.89
Rent Appeals Board Fund
78,498.88
Alcohol Beverage Sales Ordinance #70 Fund
94,903.73
Vehicle Abatement Fund
324,008.53
Traffic Safety Fund
285,608.68
General Plan Maintenance Fee Revenue Fund
378,856.96
Spay and Neuter Fee Special Revenue Fund
96,480.18
Federal Asset Forfeiture Special Revenue Fund
41,333.42
State Asset Forfeiture Special Revenue Fund
90,432.59
SLESF Fund
194,371.76
Prop M Fire Assessment
429,264.22
Total Special Revenue Funds
$ 16,672,275.92
Cap €ud Rrejott FUnds
City Capital Projects $ (832,879.98)
Wilfred Dowdell Specific Plan Mitigation Program 4,786.00
Water & Sewer Enterprise Capital Projects (44,500.23)
Cash with Fiscal Agent -In Lieu of Retention 643,961.98
Total Capital Projects Funds $ (228,632.23)
Permani3rit Fund
Dorothy Spreckels Endowment Fund (1) 500,000.00
Performing Arts Center Donations 701,308.45
Total Permanent Fund 1,201,308.45
Trust &:AgencyF�u�rs
Special Enforcement Unit -South $ 776,200.17
Calif Employee Retiree Benefit Trust - Contributions 3,360,694.00
Cash with Fiscal Agent (2002C CSCDA
Wastewater Revenue Bonds) 0.24
Total Trust & Agency Funds 4,136,894.41
Total Cash All City Funds $ 51,873,419.95
(1) Per the 1st amendment to the Dorothy Spreckels 1999 Trust, Section 3.4.1; $500,000 is "to be held as an endowment fund. The
income of the fund (but no part of the principal or appreciation thereof, realized or unrealized) shall be used for the general charitable
purposes of the City of Rohnert Park's Dorothy Rohnert Spreckels Preforming Arts Center."
Page 2 of 3
CITY OF ROHNERT PARK - SCHEDULE OF INVESTMENTS AS OF DEC EMBER 31, 2014
Maturity % Investment Investment Valuation
Bank Name Type Date Int. Par Value Market Value Source
Exchange Bk Recreation Checking
Ckg
N/A
0.030% $
179,256.00
$ 179,256 00
Note (1)
Exchange Bk Operating Checking
Ckg
N/A
0-030%
9,409,961.17
9.409.961 17
Note (1)
Total Business Checking Accounts
Note (5)
Total Revenue Bonds 0.010 % $ 134,788.09 $ 134,788.09
0.030% $
9,589,217.17
$ 9,589,217.17
FHLB Callable 10/17114 (D.Spreckels Endowment) M.T.N. 10117117 1.350% 250,000.00 250,347.50
Petty Cash
Cash
N/A
0.000% $
3,626.00
$ 3,626.00
Note (2)
FHLMC (Callable 09126/14)
M.T.N.
03/26/18
1 375% $
1,000,000.00
S 1,000,860.00
Note (1)
FHLB (Callable 10/16114)
M.T.N.
01/16/18
1.325%
1,000,000.00
1,001,370.00
Note (1)
FFCB (Callable 06111115)
M.T.N.
06/11/18
1 430%
1,007,150.00
1,004,630.00
Note (1)
FHLB (Callable 8128115)
M.T.N.
02/28/17
0.838%
1,000,000.00
999,180.00
Note (1)
FFCB (Callable 8118/15)
M.T.N.
08/18/17
1 070%
1,500,000.00
1.502.835.00
Note (1)
Total M.T.N Investments
POOLED INVESTMENT SUMMARY BY TYPE
1.208% $
5,507,150.00
$ 5,508,875.00
Average
WFS Park Natl Bank
CD
08/22/16
0.850% $
250,000 00
$ 249,007 50
Note (1)
WFS Ally Bank
CD
08/22/16
0.900%
248,000.00
247,268.15
Note (1)
WFS Comenity Capital Bank
CD
08/18/16
0.800%
250,000.00
249,412.25
Note (1)
WFS Synovus Bank
CD
08/15/16
0.800%
249,000.00
248,430.54
Note (1)
WFS Peoples United Bank
CD
08122/16
0-850%
248,000.00
247,057.35
Note (1)
WFS Discover Bank
CD
08/22/16
0.900%
248,000.00
247,268.40
Note (1)
WFS Goldman Sachs Bank
CD
08/22/16
0 800 %
249,000.00
247,897.93
Note (1)
WFS GE Capital Bank
CD
08/22/16
0850%
248,000.00
247,015.19
Note (1)
WFS Merrick Bank
CD
08/29/16
0 850 %
250,000.00
249,565.50
Note (1)
WFS Bank Leumi USA NY
CD
09/12/16
0.800%
248,000.00
247,277.33
Note (1)
Total CD Investments
0.840% $
2,488,000.00
$ 2,480,200.14
State of Calif: LAIF
Pooled
NIA
0.261% $
7,313,546 98
$ 7,313,546.98
Note (3)
So. Co. Investmt. Pool
Pooled
NIA
_ 0.559%
21,958,344.86
21,958,344.86
Note (4)
Total Managed Pools
0.410% $
29,271,891,84
S 29,271,891.84
Subtotal(See Pooled Investment Summary below) 0.449% $ 46,S69,885A1 S 46.853,810.15
2002C W/WW Revenue Bonds Project Acct. 0.010% 0.00 0.00
Note (5)
2002C WIWW Revenue Bonds Inst Pmt Acct. 0.010% 0.24 0.24
Note (5)
2005A CSCDA WIW Rev Bonds - Clearing A/C 0.010% 0.07 007
Note (5)
2005A CSCDA WIW Rev Bonds - Revenue A/C 0.010% 0.00 0.00
Note (5)
2005A CSCDA W/W Rev Bonds- Interest Fund 0.010% 012 0.12
Note (5)
2005A CSCDA WIW Rev Bonds - Principal Fd. 0.010% 0.24 024
Note (5)
2005A CSCDA W/W Rev Bonds Inst Pmt Acct. 0.010% 098 0.98
Note (5)
2005A CSCDA W/W Rev Bonds - Project Acct. 0.010% 134,786.44 134,786 44
Note (5)
Total Revenue Bonds 0.010 % $ 134,788.09 $ 134,788.09
Ca Employee Retirement Benefit Trust Trust NIA 0.000% $ 3,360,694.00 $ 3,844,465.05
Note (9)
FHLB Callable 10/17114 (D.Spreckels Endowment) M.T.N. 10117117 1.350% 250,000.00 250,347.50
Note (6)
Wilfred Widening Construction Dep M.M. NIA 0.070% 123,596 93 123,596.93
Note (7)
JEPA Deposit Ckg NIA 0.070% 500,493 94 500,493.94
Note (8)
California Bank of Commerce Escrow NIA 0.450% 643,961.98 _ 643,961 98
Note (10)
Total Dedicated Portfolios $ 4,878,746.85 $ 5,362,865.40
Totals $ 51,873,419.95 $ 52,351,463.64
Note (1) Investments in Medium Term Notes, Certificates of Deposits, checking and savings accounts are current
book value as of November 30, 2014 as presented.
Note (2) Petty Cash kept in cash drawers at each City cash collection site.
Note (3) These are funds invested in the Local Agency Investment Fund, State of California. Current Market Value and
Par Value are typically equal. Interest is received quarterly.
Note (4) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are
typically equal. Interest is received quarterly.
Note (5) These funds are being held by Union Bank of California acting as a Trustee and Agent for the City of Rohnert
Park. The current market values and interest rates are from the monthly statements from Union Bank.
Note (6) These are PAC Endowment Trust investments in a medium term note. Interest is compounded on investment.
Note (7) These funds are held as a deposit from Graton Tribe for Wilfred Widening project.
Note (8) These funds are held as a deposit per section 6.1.1 of the Graton Wastewater JEPA.
Note (9) These funds are held by CAL -PERS acting as a Trustee and Agent for the City of Rohnert Park's employee medical
retirement benefit contributions.
Note (10) These funds are held by California Bank of Commerce per Escrow Agreement between the City and DeSilva Gates
Construction in lieu of retention on Wilfred Avenue Improvements, Contract 2010 -05.
POOLED INVESTMENT SUMMARY BY TYPE
December 31, 2014
# of % Of Avg.
Average
Investment Type Invmnts Portfolio YTM Par Value Market Value
Days TM
Business Checking 2 20.46% 0.030% $ 9,589,217.17 $ 9,589,217.17
1
Petty Cash 1 0.01% 0.000% $3,626.00 $3,626.00
0
MTNs -Banks 5 11.75% 1.208% 5,507,150 5,508,875
1,060
CDs -Banks 10 5.31% 0.000% 2,488,000 2,480,200
602
Managed Pools(LAIF /SLIP) 2 62.47% 0.410% 29,271,692 29,271,692
1
20 100% S 46,859,885 $ 46,853,810
Page 3 of 3
Item No. 6.A.7
City of Rohnert Park
Council Members Expense- Quarterly Summary
Fiscal Year 14/15
Account
Quarter 1
Quarter 2
Quarter 3
Quarter 4
YTD Total
Budget
Remaining
Budget
City Representation 6602
$ 25.00
$ 102.50
$ -
$ -
$ 127.50
$ 900.00
$ 772.50
Stafford 6606
25.00
173.00
-
-
198.00
1,000.00
802.00
Mackenzie 6611
148.72
130.00
-
-
278.72
1,000.00
721.28
Belforte 6612
30.00
137.00
-
-
167.00
1,000.00
833.00
Callinan 6613
80.00
65.00
-
-
145.00
1,000.00
855.00
Ahanotu 6614
-
-
-
-
-
1,000.00
1,000.00
Total
$ 308.72
$ 607.50
$ -
$ -
$ 916.22
$ 5,900.00
1 $ 4,983.78
City of Rohnert Park
Council Members Quarterly Expense
2nd Quarter Oct. 2014 - Dec. 2014
Note: Expenses are reported when paid not attended
Account Event Description Check Date Amount
City Representation 6602 Mayors and Councilmembers- MacKenzie 10/1/2014 $ 37.50
Awards Luncheon Sonoma- Callinan 12/17/2014 65.00
$
102.50
Stafford 6606
Noon Times- Stafford
10/22/2014
$
25.00
Spirit of Sonoma Award Luncheon
11/20/2014
73.00
Women in Business Lunch
11/20/2014
25.00
Noon Times
11/19/2014
25.00
Noon Times
12/17/2014
25.00
$
173.00
Mackenzie 6611
Noon Times
11/19/2014
$
25.00
Noon Times
12/17/2014
25.00
Annual Planning Commissioners Conference
12/17/2014
80.00
$
130.00
Belforte 6612
Spirit of Sonoma Award Luncheon
12/10/2014
$
73.00
10th Annual Community Dialogue Conference
12/17/2014
64.00
$
137.00
Callinan 6613
Employer Best Practices Awards
10/22/2014
$
40.00
Noon Times
12/17/2014
25.00
$
65.00
Ahanotu 6614
-
Tota 1
$
607.50
Item No. 6.B.1
RESOLUTION NO. 2015 -013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
REJECTING THE CLAIM OF HEATHER PENOLI
WHEREAS; City received a claim for money or damages from Heather Penoli which
was filed with the City on January 8, 2015;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
that the claim received from Heather Penoli which was filed with the City on January 8, 2015 is
hereby rejected.
DULY AND REGULARLY ADOPTED this 27th day of January, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
1
Item No. 6.B.2
\V II
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 27, 2014
Department: Public Works and Community Services
Submitted By: John McArthur, Director of Public Works & Community Services
Prepared By: Terrie Zwillinger, Project Coordinator
Agenda Title: Consider Adoption of a Resolution Authorizing and Approving a Contract
for Sanitary Sewer Cleaning and Video Services with Miksis Services Inc
for the Design of Sliplining of Sewer Lines Under Creeks Project No. 2014-
03
RECOMMENDED ACTION:
Adopt a Resolution Authorizing and Approving the Contract for Sanitary Sewer Cleaning and
Video Services with Miksis Services Inc for the Sliplining of Sewer Lines Under Creeks Project
No. 2014 -03.
BACKGROUND:
The City has targeted various segments of its existing sanitary sewer collection system for
rehabilitation, as noted in the table below. Pipeline segments are organized into two priorities,
with Priority 1 sewers crossing creeks and Priority 2 sewers crossing the railroad rights -of -way.
In general, these pipelines are known to be located in sensitive areas under creeks that warrant
improvements.
Line
Creek
Street
(in) Dia.
From MH
To MH
(ft) Length
Year
Type
Pipe
Material
Priority 1
142
Coleman
Hillview Way
8
142 (141)
140
217.4 (80)
1979
Siphon
Unk
1738
Hinebaugh
State Farm Dr
8
1738
1739
147
1979
Siphon
Unk
2067
Copeland
Country Club Dr
10
2067
2058
230 ( ?)
1967
Siphon
ACP or VCP
378
Five Creek
Evonne Ave
6
378
377
147
1984
Siphon
Unk
183
Coleman
Fairway Dr
14
183
182
209
1977
Straight
ACP or ABS
1688
Hinebaugh
101 Ramp
21
1689
1688
358
1956
Straight
VCP
1957
Copeland
Commerce Blvd
18
1956
1587
325
1956
Straight
VCP
2381
Hinebaugh
San Mateo Ct
6
2391
2557.1
293
1984
Straight
Unk
194
Bellevue
Fauna Ave
6
194
320
395
1978
Straight
ACP or ABS
Priority 2
1386
NA (Railroad)
Executive Ct
27
1386
1385
308
1964
Straight
Unk
1252
NA (Railroad)
Lunar Ct
12
1252
2189
249
1996
Straight
PVC?
I
ANALYSIS:
CCTV inspection needs to be completed for the benefit of future project planning and design.
CCTV inspection will necessitate cleaning of the line prior to video. The results of the CCTV
inspection will be provided to the design engineer for review in order to determine the condition
of the existing pipelines, if point repairs are needed, and to determine the method of construction
and materials for trenchless rehabilitation. Methods of construction may include cured -in -place
pipe (CIPP) lining or fold- and -form pipe (FFP) lining. Construction is planned for the
spring /summer of 2015.
Staff solicited bids through an informal bidding process for the project and two vendors
responded: Miksis Services Inc, and Roy's Sewer Service. Because the video and cleaning work
typically encounters unforeseen conditions, Staff is recommending a contingency of $7,890 to be
added to the Contract. The bid comparison summary is outlined below:
Bidder Name Sanitary Sewer Line Clean and Video Contingency Total
Miksis Services Inc $40,110 $7,890 $48,000
Healdsburg, CA
Roy's Sewer Service $46,000 $7,890 $53,890
Novato, CA
OPTIONS CONSIDERED
City staff does not have equipment or staff required to perform CCTV and cleaning on siphon
pipes. As a result, the work needs to be performed by an outside source.
The City solicited two proposals and has determined that Miksis Services, Inc has the desired
knowledge, expertise and ability to perform the work at a competitive and reasonable price.
FISCAL IMPACT /FUNDING SOURCE:
This project will be funded from the 2014/2015 Sewer Utility - Operations Fund in the amount of
$100,000 as budgeted in the City's Five -Year Capital Improvement Program (CIP# WW -24).
Staff recommends authorizing the Contract for Sanitary Sewer Cleaning and Video Services with
Miksis Services Inc of Healdsburg, CA for the Sliplining of Sewer Lines Under Creeks Project
No. 2014 -03 in an amount not to exceed $48,000.
Department Head Approval Date: January 14, 2015
City Manager Approval Date: January 15, 2015
City Attorney Approval Date: N/A
Attachments:
1. Approving Resolution
2. Contract
W
RESOLUTION NO. 2015 -014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A CONTRACT WITH MIKSIS SERVICES INC
FOR SANITARY SEWER CLEANING AND VIDEO SERVICES FOR THE DESIGN OF
THE SLIPLINING OF SEWER LINES UNDER CREEKS PROJECT NO. 2014-03
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
the City's purchasing functions shall be governed by the City's purchasing policy; and
WHEREAS, the City desires to contract for services to clean and video sanitary sewer
lines in various City locations in order to determine the sliplining design of each line; and
WHEREAS, consistent with Government Code Section 4256 and City of Rohnert Park
Purchasing Policy Section 3.6.6(D), staff set forth to identify a qualified team that can assist the
City with the cleaning and video services of the Project; and
WHEREAS, proposals were solicited by the City Council for the cleaning and video
services of the project; and
WHEREAS, two (2) proposals were received by the City Manager and reviewed with the
City Council; and
WHEREAS, Staff recommends authorizing and approving a Contract for the sanitary
sewer cleaning and video services for the design of the Sliplining of Sewer Lines under Creeks
Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the contract of the aforementioned Sliplining of
Sewer Lines under Creeks Project to the most responsive bidder, compatibility and other factors
considered, to wit:
Bidder Name Sanitary Sewer Clean and Video Contingency
Total
Miksis Services Inc $40,110.00 $7,890
$48,000
Healdsburg, CA
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this agreement, including the execution of documents pertaining
to the same for and on behalf of the City of Rohnert Park.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne Buergler, City Clerk
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
2015 -014
�T
s
CONTRACT
MIKSIS SEVICES INC
CLEAN AND VIDEO SANITARY SEWER LINE
THIS AGREEMENT, made and entered into this 27th day of January, 2015, by and between Miksis
Services Inc., hereinafter called "Contractor ", and the City of Rohnert Park, hereinafter called "City ".
WITNESSETH:
WHEREAS, City desires to contract for services to clean and video sanitary sewer lines in
various City locations; and
WHEREAS, Contractor hereby warrants to the City that Contractor is able to provide such
services described in Section 1 of this Agreement; and
WHEREAS, the City has awarded a contract to Contractor for performing the work described
in this Agreement in accordance with the quotation of said Contractor.
NOW, THEREFORE, IT IS AGREED, as follows:
1. Scope of Work: The Contractor shall perform all the work and furnish all the labor,
materials, equipment and services as required to complete all of the work to clean and video sanitary
sewer line in various City locations as are more particularly described in the Scope of Work.
2. Time of Performance: The Contractor shall begin work immediately after official
notice by Director of Public Works, or designee, to proceed with the work and shall diligently
prosecute the same to completion within the scheduled days of that Notice.
3. Payments: Payments will be made by City to the Contractor for said work performed at
the times and in the manner provided in the scope of work and at the unit prices stated in Contractor's
schedule of fees attached as Exhibit B.
The award of the contract is for the quoted amount of forty thousand, one hundred, ten dollars
($40,110.00), allowing for seven thousand, eight hundred and ninety dollars ($7,890.00) contingency
for unforeseen repairs to siphons in the creeks, total amount not to exceed forty eight thousand dollars
($48,000.00).
4. Component Parts: This contract shall consist of the following documents, each of
which are incorporated herein and made a part hereof by reference thereto:
a)
Agreement
b)
Scope of Work (Exhibit A)
C)
Schedule of Fees (Exhibit B)
d)
Insurance Requirements (Exhibit C)
OAK #4837 - 1876 -7115 v4
5. Wage Scale: Pursuant to Section 1773 of the Labor Code of the State of California, the
City has obtained from the Director of the Department of Industrial Relations the general prevailing
rate of per diem wages and the general prevailing rate for holidays and overtime work for each craft,
classification, or type of workman required to execute the contract. A copy of said prevailing rate of
per diem wages is on file in the office of the City Clerk, to which reference is hereby made for further
particulars. Said prevailing rate of per diem wages will be made available to any interested party upon
request, and a copy thereof shall be posted at the job site. The provisions of Article 2, Chapter 1, Part
7, Division 2 (commencing with Section 1770) of the Labor Code and particularly Section 1775
thereof, shall be complied with.
6. Hours of Labor: The Contractor shall forfeit, as penalty to said City, Twenty -five
Dollars ($25.00) for each workman employed in the execution of the contract by him or by any
subcontractor, for each calendar day during which any workman is required or permitted to labor more
than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, in violation
of the provisions of Article 3, Chapter 1, Part 7, Division 2 (commencing with Section 18 10) of the
Labor Code of the State of California.
7. Apprentices: In accordance with the provisions of Section 1777.5 of the Labor Code,
and in accordance with the rules and procedures of the California Apprenticeship Council, properly
indentured apprentices shall be employed in the prosecution of the work. The ratio of apprentices to
journeymen who shall be employed in the respective crafts or trades may be the ratio stipulated in the
apprenticeship standards under which the appropriate joint apprenticeship committee operates. In no
event shall the ratio be less than one apprentice for each five journeymen unless a certificate of
exemption has been issued by the Division of Apprenticeship Standards. Willful failure by the
Contractor to comply with said Section 1777.5 shall result in his being denied the right to bid on a
public works contract for a period of six months from the date the determination is made.
Information relative to number of apprentices, identifications, wages, and hours of employment
and standards of working conditions shall be obtained from the Director of the Department of
Industrial Relations, who is the Administrative Officer of the California Apprenticeship Council.
8. Amendment to Scope of Work. City shall have the right to amend the Scope of
Work within the Agreement by written notification to the Contractor. In such event, the
compensation and time of performance shall be subject to renegotiation upon written demand of
either party to the Agreement. Contractor shall not commence any work exceeding the Scope of
Work without prior written authorization from the City. Failure of the Contractor to secure City's
written authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether by way of compensation, restitution, quantum
meruit, etc. for work done without the appropriate City authorization.
9. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which
reads as follows:
"A contractor shall not discriminate in the employment of persons upon public works
on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are
defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in
Section 12940 of the Government Code. Every contractor for public works who violates this section
is subject to all the penalties imposed for a violation of this chapter. "
OAK #4837 - 1876 -7115 v4
10. Workmen's Compensation Insurance: In accordance with the provisions of Article 5,
Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4
(commencing with Section 3700) of the Labor Code of the State of California, the Contractor is
required to secure the payment of compensation to his employees and shall for that purpose obtain and
keep in effect adequate Workmen's Compensation Insurance.
The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code
which requires every employer to be insured against liability for workmen's compensation or to
undertake self - insurance in accordance with the provisions of that Code, and will comply with such
provisions before commencing the performance of the work of this contract.
11. Indemnify: To the fullest extent permitted by law, Contractor shall indemnify, hold
harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and
consultants from and against any and all actions, claims, demands, damages, disability, losses,
expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any
nature that may be asserted by any person or entity including Contractor, in whole or in part, arising
out of Contractor's activities hereunder, including the activities of other persons employed or utilized
by Contractor in the performance of this Agreement excepting liabilities due to the sole negligence of
the City. This indemnification obligation is not limited in any way by any limitation on the amount or
type of damages or compensation payable by or for Contractor under Worker's Compensation,
disability or other employee benefit acts or the terms, applicability or limitations of any insurance held
or provided by Contractor and shall continue to bind the parties after termination/completion of this
Agreement.
12. Insurance: Without limiting contractor's indemnification provided herein, Contractor
shall comply with the requirements set forth in Exhibit C to this agreement.
13. Attorney's Fees: In the event either party hereto shall commence any legal action or
procedure, including an action for declaratory relief, against the other, by reason of the alleged failure
of the other to perform or keep any term, covenant, or condition of this contract by it to be performed
or kept, the party prevailing in said action or proceeding shall be entitled to recover, in addition to its
court costs, a reasonable attorneys fee to be fixed by the court, and such recovery shall include court
costs and attorney's fees on appeal, if any.
14. Substitution of Securities for Withheld Amounts: Pursuant to California Public
Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public
agency to ensure performance under a contract. At the request and sole expense of the Contractor,
securities equivalent to the amount withheld shall be deposited with the public agency, or with a state
or federally chartered bank as the escrow agent, who shall pay such moneys to the Contractor upon
satisfactory completion of the contract.
Securities eligible for substitution under this section shall include those listed in the California
Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit.
The Contractor shall be the beneficial owner of any securities substituted for moneys withheld
and shall receive any interest thereon.
OAK #4837 - 1876 -7115 v4
Any escrow agreement entered into pursuant to this section shall contain as a minimum the
following provisions:
and
a. The amount of securities to be deposited;
b. The terms and conditions of conversion to cash in case of the default of the Contractor;
C. The termination of the escrow upon completion of the contract.
IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed
by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year
first above written.
CITY OF ROHNERT PARK MIKSIS SERVICES INC
WE
i
City Manager Title:
Date: Date:
Per Resolution No. 2015- adopted by the Rohnert
Park City Council at its meeting of January 27, 2015.
ATTEST:
U111A
City Clerk
OAK #4837 - 1876 -7115 v4
EXHIBIT A
SCOPE OF WORK
PROJECT MANAGER: All questions to be directed to the City's Project Manager, Warren
Naumann, Public Works Department, 600 Enterprise Drive, Rohnert Park, 707 -585 -3334.
SCOPE OF ESTIMATED WORK: Clean and video sanitary sewer lines at various City locations:
Line 183 (Fairway) 209' of 14" Straight $2,200.00
Line 194 (Fauna) 400' of 6" 1,570.00
Line 142 (Hillview) 217' of 8" Siphon 7,510.00
Line 1386 (Executive Ct.) *Night Work 307' of 27" 3,190.00
Line 378 (Evonne) 147' of 6" Siphon 4,480.00
Line 1738 (State Farm) 147' of 8" Siphon 4,230.00
Line 1689 (Hwy. 101 Ramp) 359' of 21" 3,190.00
Line 2557 (San Mateo) 293' of 6" Straight 1,200.00
Line 2067 (Country Club) 230' of 10" Siphon 7,160.00
Line 1956 (Commerce) 325' of 18" 1,720.00
Line 1252 (Lunar Ct.) 250' of 12" Straight 3,660.00
Line 2357 Wait — per Warren (To be abandoned)
RESPONSIBILITY OF CITY OF ROHNERT PARK: To provide contractor with specific detail
and specifications of expectations of work to be performed, to inspect work in progress in a
responsible and reasonable manner.
City will provide a water source, suitable for supporting pipe cleaning at or near the jobsite.
Any necessary traffic control measures other than basic cones & signage shall be provided by the
City.
City will provide a dumpsite as well as an equipment and materials staging area.
RESPONSIBILITY OF CONTRACTOR: To perform work in compliance with the City of Rohnert
Park. To adhere to the specifications set forth in the contract.
OAK #4837 - 1876 -7115 v4
CHANGES: The City may at any time, by giving fifteen (15) days written notice, delete or add to
the scope of the work as set forth in the specifications. If such changes cause an increase or
decrease in the amount due under the Contract, an equitable adjustment shall be made and the
Contract amended in writing accordingly. Changes in the scope of five percent (5 %) or less per bid
item, shall not be cause for adjustment.
DAMAGE TO EXISTING PROPERTY: The contractor will be held responsible for any damage to
existing real property, work, materials or equipment because of his operations and shall repair or
replace any damaged real property, work, or materials or equipment to the satisfaction of, and at no
additional cost to, the City.
The Contractor shall observe all pertinent safety practices and comply with any applicable safety
regulations.
DEFECTIVE WORK: If the City representative finds that repairs or changes are required in
connection with this Contract, which in the opinion of the City representative are rendered
necessary as the result of the use of materials, equipment or workmanship which are inferior,
defective or not in accordance with the terms of the Contract, the Contractor shall, within five (5)
days upon receipt of notice from the City representative, place in satisfactory condition in every
particular all of such work, correct all defects therein and make good all damages.
SUPERVISION: The Contractor shall arrange for satisfactory supervision of all contract work.
The Contractor or Contractor's supervisors shall be available at all times when the contract work is
in progress and during the day to receive instructions from the City representative.
Contractor will provide a phone number where Contractor or Contractor's representative can be
reached on weekends and evenings. Contractor agrees to return any phone call within one (1) hour
of receipt. Repeated failure to return said calls within the specified period will result in a one
percent (1 %)penalty on the current invoice. Chronic failure to abide with this requirement will be
grounds for cancellation of the contract.
INSPECTION: The Contractor shall accompany the City's representative on non - scheduled
inspection tours of the specific areas when requested by the City representative.
OAK #4837 - 1876 -7115 v4
EXHIBIT B
SCHEDULE OF FEES
Line 183 (Fairway) 209' of 14" Straight
$2,200.00
Line 194 (Fauna) 400' of 6"
$1,570.00
Line 142 (Hillview) 217' of 8" Siphon
$7,510.00
Line 1386 (Executive Ct.) *Night Work 307' of 27"
$3,190.00
Line 378 (Evonne) 147' of 6" Siphon
$4,480.00
Line 1738 (State Farm) 147' of 8" Siphon
$4,230.00
Line 1689 (Hwy. 101 Ramp) 359' of 21"
$3,190.00
Line 2557 (San Mateo) 293' of 6" Straight
$1,200.00
Line 2067 (Country Club) 230' of 10" Siphon
$7,160.00
Line 1956 (Commerce) 325' of 18"
$1,720.00
Line 1252 (Lunar Ct.) 250' of 12" Straight
$3,660.00
Line 2357 Wait — per Warren (To be abandoned)
$.00
QUOTE TOTAL
$40,110.00
CONTRACT NOT TO EXCEED $48,000.00
SEE MIKSIS SERVICES INC. QUOTE ATTACHED AS PART OF EXHIBIT B
OAK #4837 - 1876 -7115 v4
EXHIBIT C
(Insurance Requirements)
The following parties or entities shall be listed as additional insured by endorsement: The City of
Rohnert Park, its officers, elected officials, employees, agents and volunteers. Contractors shall
procure and maintain for the duration of the contract insurance against claims for injuries to persons
or damages to property which may arise from or in connection with the performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of
such insurance shall be included in the Contractor's bid. The Notice to Proceed with the work will
not be issued, and the Contractor shall not commence work, until such insurance has been approved
by the City. Such insurance shall remain in full force and effect at all times during the prosecution
of the Work and until the final completion and acceptance thereof. In addition, the Commercial
General Liability Insurance shall be maintained for a minimum of five (5) years" after final
completion and acceptance of the Work. It shall be the Contractor's responsibility to ensure that
proof of insurance is sent to the City during this time. The Notice to Proceed does not relieve the
Contractor of the duty to obtain such insurance as required herein.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (Occurrence Form
CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile
Liability, Code 1 "any auto" or the exact equivalent. If Contractor owns no vehicles,
this requirement may be satisfied by a non -owned auto endorsement to the general
liability policy described above. If Contractor or Contractor's employee(s) will use
personal autos in any way on this project, Contractor shall provide evidence of
personal auto liability coverage for each such person.
3. Workers' Compensation and Employers Liability: Workers' Compensation on a state -
approved policy form providing statutory benefits as required by law with
employers' liability insurance, with minimum limits of One Million Dollars
($1,000,000) per occurrence.
a. The insurer shall waive all rights of subrogation against the City.
Coverage shall not extend to any indemnity coverage for the active negligence of the
additional insured in any case where an agreement to indemnify the additional insured
would be invalid under Subsection (b) of Section 2782 of the Civil Code.
B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. Commercial General Liability: $2,000,000 per occurrence for bodily injury,
personal injury and property damage and $2,000,000 general aggregate. It is
permissible to use excess /umbrella coverage to meet limit requirements provided the
umbrella policies are appropriately endorsed and meet all other requirements.
Additionally, a letter clearly identifying the primary policy or policies to which the
excess umbrella coverage applies shall be submitted attesting to the following:
OAK #4837 - 1876 -7115 v4
"Umbrella or excess liability policies shall provide coverage at least as broad as
specified for underlying coverage's and covering those insured in the underlying
policies. Coverage shall be `pay on behalf, with defense costs payable in addition
to policy limits. There shall be no cross liability exclusion of claims or suits by one
insured against another. "
2. Automobile Liability: $2,000,000 combined single limit per accident for bodily
injury and property damage.
3. Workers' Compensation and Employers Liability: Workers' Compensation providing
statutory benefits as required by the Labor Code of the State of California with
employers liability insurance, with minimum limits of $1,000,000 per accident or
disease.
C. Deductibles and Self- Insured Retentions
Any deductibles or self - insured retentions must be declared to and approved by the City. At
the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -
insured retentions as respects the City, its officers, elected officials, employees, agents, and
volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverage's
a. The City, its officers, elected officials, employees, agents and volunteers are
to be covered as insured's as respects: liability arising out of activities
performed by or on behalf of the Contractor, including the insured's general
supervision of the Contractor; products and completed operations of the
Contractor, premises owned, occupied or used by the Contractor, or
automobiles owned, leased, hired or borrowed by the Contractor. The
coverage shall contain no special limitations on the scope of protection
afforded to the City, its officers, elected officials, employees, agents or
volunteers.
b. The Contractor's insurance coverage shall be primary insurance as respects
the City, its officers, elected officials, employees, agents and volunteers.
Any insurance or self - insurance maintained by the City, its officers, elected
officials, employees, agents or volunteers shall be in excess of Contractor's
insurance and shall not contribute with it.
C. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, elected officials, employees,
agents or volunteers.
d. The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
2. Workers' Compensation and Employers Liability Coverage
OAK #4837 - 1876 -7115 v4
The insurer shall agree to waive all rights of subrogation against the City, its officers,
elected officials, employees, agents and volunteers for losses arising from work
performed by Contractor for the City.
3. All Coverage's
a. Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, cancelled by either party, reduced in
coverage or in limits except after thirty (30) days' prior written notice by
certified mail, return receipt requested, has been given to the City.
b. Coverage shall not extend to any indemnity coverage for the active
negligence of the additional insured in any case where an agreement to
indemnify the additional insured would be invalid under Subsection (b)
of Section 2782 of the Civil Code.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than ANII or as
approved by the City.
F. Verification of Coverage
Contractor shall furnish the City with certificates of insurance and with original
endorsements affecting coverage required by this clause. The certificates and endorsements
for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be on forms provided by
the City. Where by statute, the City's workers' compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted. All
certificates and endorsements are to be received and approved by the City before work
commences. The City reserves the right to require complete, certified copies of all required
insurance policies, at any time.
G. Subcontractors
Contractor shall include all subcontractors as insured's under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverage's for
subcontractors shall be subject to all of the requirements stated herein.
OAK #4837 - 1876 -7115 v4
Item No. 6.B.3
„,pHNERT pqR�
Mission Statement
19 62 "We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. ”
�ALIFORN�P
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 27, 2015
Department:
Development Services
Submitted By:
Eydie Tacata, Management Analyst
Prepared By:
Eydie Tacata, Management Analyst
Agenda Title:
Authorizing and Approving California Department of Transportation
Disadvantaged Business Enterprise Program Implementation
Agreement for Local Agencies
RECOMMENDED ACTION:
Consider and adopt resolution approving California Department of Transportation
Disadvantaged Business Enterprise ( "DBE ") Program Implementation Agreement for Local
Agencies ( "DBE Program Implementation Agreement ") and authorize the Mayor to sign as
Authorized Governing Body Representative.
BACKGROUND:
Local agencies receiving Federal financial assistance from the U.S. Department of
Transportation ( "USDOT ") through the California Department of Transportation ( "Caltrans ") are
required to implement Caltrans' DBE Program. The DBE Program is intended to ensure a level
playing field and foster equal opportunity in federal -aid contracts.
As part of the program, the City must have a DBE Program Implementation Agreement with
Caltrans in place. This agreement is written by Caltrans and outlines the City's and Caltrans'
obligations. The current DBE Program Implementation Agreement with Caltrans was approved
by the Rohnert Park City Council on April 14, 2009 by Resolution No. 2009 -33 and executed on
May 14, 2009 by Caltrans.
Some of the basic DBE program requirements that are implemented by the City include:
• Calculation and submittal of an Annual DBE Contract Goal based on the amount and
type of work available on federally - funded projects and the number of DBEs in Rohnert
Park's market area
• Designation of a DBE Liaison Officer
• Contract language provisions assuring non - discrimination and prompt progress payments
to subcontractors
• Reporting to Caltrans on the utilization of DBE firms on the City's federally- funded
projects
Over the past several years, Caltrans has revised their DBE program and updated the forms
required for use by local agencies on their federally- funded projects. Last July, the DBE
Implementation Agreement was also updated to reflect the revamped program. Local agencies
are required to have this updated DBE Implementation Agreement in order to request federal
funds through Caltrans.
DISCUSSION:
The City has two Federal -aid projects slated for construction over the next two years:
• Rohnert Park Expressway Rehabilitation Project, which is estimated to be $2.3
million in construction costs, including construction contract, inspection, construction
management and administration, and is programmed to receive $1.103 million in Federal
funding, and
• Street Smart Rohnert Park, which is estimated to be $690,000 in construction costs and
is programmed to receive $500,000 in Federal funding.
The City needs an up -to -date DBE Program Implementation Agreement in place in order to
receive its obligation of Federal funding. City staff is preparing a Request for Funding
Authorization (RFA) for the Rohnert Park Expressway Rehabilitation and will submit the RFA
package to Caltrans prior to February 1, 2015. The attached DBE Program Implementation
Agreement (Exhibit A to the Resolution) is required to be executed by both the City and Caltrans
before funding is authorized by Caltrans for this project. Staff would like to submit an approved
and City- executed DBE Program Implementation Agreement as soon as possible to Caltrans, so
that they can consider it concurrently with the RFA package and execute the Agreement.
This Agreement will supersede the prior DBE Program Implementation Agreement authorized
by Resolution 2009 -33.
Staff recommends that the City Council adopt the attached Resolution and authorize the Mayor
to execute the Agreement as the Authorized Governing Body Representative.
FISCAL IMPACT:
There is no direct fiscal impact associated with the approval of the DBE Program
Implementation Agreement. The DBE Program Implementation Agreement however is required
to access federal funds for the above - listed projects.
Department Head Approval Date: 1/14/15
City Manager Approval Date: 1/15/15
City Attorney Approval Date: 1/14/15
Attachments (list in packet assembly order):
1. Resolution
2. Exhibit A to Resolution: DBE Implementation Agreement
N
RESOLUTION NO. 2015-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
IMPLEMENTATION AGREEMENT FOR LOCAL AGENCIES
WHEREAS, the U.S. Department of Transportation (USDOT)'s Disadvantaged
Business Enterprise (DBE) Program is one of the primary tools the USDOT uses to ensure that
firms competing for Federally- assisted contracts are not disadvantaged by unlawful
discrimination; and
WHEREAS, the California Department of Transportation (Caltrans), as a recipient of
USDOT funds, is required to implement a DBE program with the intent of creating a "level
playing field" for DBEs to compete fairly for procurement opportunities; and
WHEREAS, the City of Rohnert Park, as an intended recipient of funds from USDOT
through Caltrans, must likewise agree to carry out the local agency component of Caltrans' DBE
Program Plan; and
WHEREAS, Caltrans requires that local agency recipients approve and sign the
California Department of Transportation Disadvantaged Business Enterprise Program
Implementation Agreement for Local Agencies to signify their agreement to implement a DBE
program in accordance with the Caltrans DBE Program Plan; and
WHEREAS, the Council approved the current DBE Program Implementation Agreement
with Caltrans on April 14, 2009 by Resolution No. 2009 -33; and
WHEREAS, Caltrans has revised their DBE program and updated their DBE
Implementation Agreement and is requiring local agencies to execute this updated agreement in
order to request federal funds through Caltrans; and
WHEREAS, the City needs an up -to -date DBE Program Implementation Agreement in
place in order to receive Federal funding for certain construction projects slated in the coming
years.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Rohnert Park does hereby approve the California Department of Transportation Disadvantaged
Business Enterprise Program Implementation Agreement for Local Agencies ( "Agreement "), in
substantially similar form to the Agreement attached hereto as Exhibit A and incorporated by this
reference, subject to minor modification by the City Manager and City Attorney. This
Agreement shall supersede the prior DBE Program Implementation Agreement authorized by
Resolution 2009 -33.
BE IT FURTHER RESOLVED, that the Mayor is authorized to sign the Agreement as
the Authorized Governing Body Representative.
BE IT FURTHER RESOLVED, that the City Manager is authorized to take all actions
necessary to implement the Agreement.
DULY AND REGULARLY ADOPTED this 27th day of January, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne Buergler, City Clerk
Attachment: Exhibit A — California Department of Transportation (Caltrans) Disadvantaged
Business Enterprise (DBE) Implementation Agreement
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
2015 -015
EXHIBIT A to RESOLUTION
CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) DISADVANTAGED
BUSINESS ENTERPRISE (DBE) IMPLEMENTATION AGREEMENT
For the City of Rohnert Park, hereinafter referred to as "SUB- RECIPIENT."
I. Definition of Terms
The terms used in this agreement have the meanings defined in 49 CFR 26.5.
II. Objective /Policy Statement (49 CFR 26.1 and 26.23)
SUB - RECIPIENT intends to receive federal financial assistance from the U. S. Department of
Transportation (DOT) through the California Department of Transportation ( Caltrans), and as a condition
of receiving this assistance, SUB - RECIPIENT will sign the California Department of Transportation
Disadvantaged Business Enterprise Implementation Agreement (hereinafter referred to as Agreement).
SUB - RECIPIENT agrees to implement the State of California, Department of Transportation
Disadvantaged Business Enterprise (DBE) Program Plan (hereinafter referred to as the DBE Program
Plan) as it pertains to local agencies. The DBE Program Plan is based on U.S. Department of
Transportation (DOT), 49 CFR 26 requirements.
It is the policy of SUB - RECIPIENT to ensure that DBEs, as defined in 49 CFR 26, have an equal
opportunity to receive and participate in DOT - assisted contracts. It is also SUB- RECIPIENT's policy:
• To ensure nondiscrimination in the award and administration of DOT - assisted contracts.
• To create a level playing field on which DBE's can compete fairly for DOT - assisted
contracts.
• To ensure that the DBE participation percentage is narrowly tailored, in accordance with
applicable law.
• To ensure that only firms that fully meet 49 CFR 26 eligibility standards are permitted to
participate as DBEs.
• To help remove barriers to the participation of DBEs in Federal -aid contracts.
• To assist the development of firms that can compete successfully in the market place
outside the DBE Program.
III. Nondiscrimination (49 CFR 26.7)
SUB - RECIPIENT will never exclude any person from participation in, deny any person the benefits of, or
otherwise discriminate against anyone in connection with the award and performance of any contract
covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the local
agency components of the DBE Program Plan, SUB - RECIPIENT will not, directly, or through
contractual or other arrangements, use criteria or methods of administration that have the effect of
defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with
respect to individuals of a particular race, color, sex, or national origin.
IV. Annual DBE Submittal Form (49 CFR 26.21)
SUB - RECIPIENT will provide to the Caltrans District Local Assistance Engineer (DLAE) a completed
"Local Agency DBE Annual Submittal Form" (Exhibit 9 -13), by June 30 of each year for the following
Federal Fiscal Year (FFY). This form must include the name, phone number, email address of the
designated Disadvantaged Business Enterprise Liaison Officer (DBELO), and the choice of Prompt Pay
Provision to be used by SUB - RECIPIENT for the following FFY.
V. Race - Neutral Means of Meeting Caltrans Overall Statewide Annual DBE Goal (49 CFR 26.51(a))
Caltrans expects SUB - RECIPIENT to meet the maximum feasible portion of Caltrans Overall Statewide
Page 9 -1
LPP 14 -01 July 9, 2014
EXHIBIT A to RESOLUTION
Annual DBE Goal through race - neutral means of facilitating DBE participation. Race - neutral DBE
participation includes when a DBE wins a prime contract through customary competitive procurement
procedures, is awarded a subcontract on a prime contract that does not carry a DBE goal, or even if there
is a DBE goal, wins a subcontract from a prime contractor that did not consider its DBE status in making
the award (e.g., a prime contractor that uses a strict low -bid system to award subcontracts). Race - neutral
means include, but are not limited to, the following:
1. Arranging solicitations, times for the presentation of bids, quantities, specifications, and
delivery schedules in ways that facilitate the participation of DBE and other small
businesses (e.g., unbundling large contracts to make them more accessible to small
businesses, requiring or encouraging prime contractors to subcontract portions of work
that they might otherwise perform with their own forces);
2. Providing assistance in overcoming limitations such as inability to obtain bonding or
financing (e.g., by such means as simplifying the bonding process, reducing bonding
requirements, eliminating the impact of surety costs from bids, and providing services to
help DBEs and other small businesses obtain bonding and financing);
3. Providing technical assistance and other services;
4. Carrying out information and communication programs on contracting procedures and
specific contract opportunities (e.g., ensuring the inclusion of DBEs and other small
businesses on SUB - RECIPIENT mailing lists of bidders; ensuring the dissemination to
bidders on prime contracts of lists of potential subcontractors; provision of information in
languages other than English, where appropriate);
5. Implementing a supportive services program to develop and improve immediate and
long -term business management, record keeping, and financial and accounting capability
for DBEs and other small businesses;
6. Providing services to help DBEs and other small businesses improve long -term
development, increase opportunities to participate in a variety of types of work, handle
increasingly significant projects, and achieve eventual self - sufficiency;
7. Establishing a program to assist new, start-up firms, particularly in fields in which DBE
participation has historically been low;
8. Ensuring distribution of your DBE directory through print and electronic means to the
widest feasible universe of potential prime contractors; and
9. Assisting DBEs and other small businesses to develop their capability to utilize emerging
technology and conduct business through electronic media.
VI. Race - conscious Means of Meeting Caltrans Overall Statewide Annual DBE Goal (49 CFR 26.51(d))
SUB - RECIPIENT must establish DBE contract goals to meet any portion of Caltrans Overall Statewide
Annual DBE Goal that cannot be achieved through race - neutral means.
VII. Quotas (49 CFR 26.43)
SUB - RECIPIENT will not use quotas or set - asides in any way in the administration of the local agency
component of the DBE Program Plan.
VIII. DBE Liaison Officer ( DBELO) (49 CFR 26.25)
SUB - RECIPIENT has designated a DBE Liaison Officer. The DBELO is responsible for implementing
the DBE Program Plan as it pertains to the SUB - RECIPIENT, and ensures that the SUB - RECIPIENT is
fully and properly advised concerning DBE Program Plan matters. [Specify resources available to the
DBELO; e.g., the DBELO has a staff of two professional employees assigned to the DBE program on a
full -time basis and two support personnel who devote a portion of their time to the program.] The name,
address, telephone number, email address, and an organization chart displaying the DBELO's position in
the organization are found in
Page 9 -2
LPP 14 -01 July 9, 2014
EXHIBIT A to RESOLUTION
Attachment to this Agreement. This information will be updated annually and included on
the DBE Annual Submittal Form.
The DBELO is responsible for developing, implementing, and monitoring the SUB- RECIPIENT's
requirements of the DBE Program Plan in coordination with other appropriate officials. Duties and
responsibilities include the following:
1. Gathers and reports statistical data and other information as required.
2. Reviews third party contracts and purchase requisitions for compliance with this
program.
3. Works with all departments to determine DBE contract goals.
4. Ensures that bid notices and requests for proposals are made available to DBEs in a
timely manner.
5. Analyzes DBE participation and identifies ways to encourage participation through race -
neutral means.
6. Participates in pre -bid meetings.
7. Advises the CEO /governing body on DBE matters and DBE race - neutral issues.
Provides DBEs with information and recommends sources to assist in preparing bids,
obtaining bonding and insurance.
9. Plans and participates in DBE training seminars.
10. Provides outreach to DBEs and community organizations to fully advise them of
contracting opportunities.
IX. Federal Financial Assistance Agreement Assurance (49 CFR 26.13)
Each agreement SUB - RECIPIENT signs with Caltrans must include the following assurance:
The SUB - RECIPIENT shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance of any DOT - assisted contract, or in the administration of its DBE Program, or the
requirements of 49 CFR 26. The SUB - RECIPIENT shall take all necessary and reasonable steps under 49
CFR 26 to ensure nondiscrimination in the award and administration of DOT - assisted contracts. The
SUB- RECIPIENT's DBE Program, as required by 49 CFR 26 and as approved by DOT, is incorporated
by reference in this agreement. Implementation of this program is a legal obligation and failure to carry
out its terms shall be treated as a violation of this agreement. Upon notification to the SUB - RECIPIENT
of its failure to carry out its approved program, Caltrans may impose sanctions as provided for under 49
CFR 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and /or the
Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
Each contract SUB - RECIPIENT signs with a contractor (and each subcontract the prime contractor signs
with a subcontractor) must include the following assurance:
The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in
the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR 26 in
the award and administration of DOT - assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this contract or
such other remedy as the SUB - RECIPIENT deems appropriate.
X. DBE Financial Institutions (49 CFR 26.27)
SUB - RECIPIENT must investigate the full extent of services offered by financial institutions owned and
controlled by socially and economically disadvantaged individuals in the community to make reasonable
efforts to use these institutions, and to encourage prime contractors on DOT - assisted contracts to make
use of these institutions.
Page 9 -3
LPP 14 -01 July 9, 2014
EXHIBIT A to RESOLUTION
Information on the availability of such institutions can be obtained from the DBELO. The Caltrans
Disadvantaged Business Enterprise Program may offer assistance to the DBELO.
XI. Directory (49 CFR 26.31)
SUB - RECIPIENT will refer interested persons to the Unified Certification Program DBE directory
available from the Caltrans Disadvantaged Business Enterprise Program's website
at: www.dot.ca. og v/hq/bep.
XII. Required Contract Clauses (49 CFR 26.13 and 26.29)
SUB - RECIPIENT ensures that the following clauses or equivalent will be included in each DOT - assisted
prime contract:
A. Contract Assurance
The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or
sex in the performance of this contract. The contractor shall carry out applicable requirements of 49
CFR 26 in the award and administration of DOT - assisted contracts. Failure by the contractor to carry
out these requirements is a material breach of this contract, which may result in the termination of this
contract or such other remedy, as SUB - RECIPIENT deems appropriate.
NOTE: This language is to be used verbatim, as is stated in "Required Federal -aid Contract
Language" (Exhibit 12 -G). See also 49 CRF 26.13(b).
B. Prompt Payment
Prompt Prozress Payment to Subcontractors
The local agency shall require contractors and subcontractors to be timely paid as set forth in Section
7108.5 of the California Business and Professions Code concerning prompt payment to
subcontractors. The 7 -day is applicable unless a longer period is agreed to in writing. Any delay or
postponement of payment over thirty (30) days may take place only for good cause and with the
agency's prior written approval. Any violation of Section 7108.5 shall subject the violating contractor
or subcontractor to the penalties, sanctions, and other remedies of that Section. This requirement shall
not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise
available to the contractor or subcontractor in the event of a dispute involving late payment or
nonpayment by the contractor, deficient subcontractor performance, and /or noncompliance by a
subcontractor. This clause applies to both DBE and non -DBE subcontractors.
Prompt Payment of Withheld Funds to Subcontractors
The local agency shall ensure prompt and full payment of retainage from the prime contractor to the
subcontractor within thirty (30) days after the subcontractor's work is satisfactorily completed and
accepted. This shall be accompanied by including; either (1), (2), or (3) of the following provisions
[local agency equivalent will need Caltrans approval] in their federal -aid contracts to ensure prompt
and full payment of retainage [withheld funds] to subcontractors in compliance with 49 CFR 26.29.
No retainage will be held by the agency from progress payments due to the prime
contractor. Prime contractors and subcontractors are prohibited from holding
retainage from subcontractors. Any delay or postponement of payment may take
place only for good cause and with the agency's prior written approval. Any violation
of these provisions shall subject the violating contractor or subcontractor to the
penalties, sanctions, and other remedies specified in Section 7108.5 of the California
Business and Professions Code. This requirement shall not be construed to limit or
impair any contractual, administrative, or judicial remedies, otherwise available to
the contractor or subcontractor in the event of a dispute involving late payment or
nonpayment by the contractor, deficient subcontractor performance, and /or
noncompliance by a subcontractor. This clause applies to both DBE and non -DBE
subcontractors.
Page 9 -4
LPP 14 -01 July 9, 2014
EXHIBIT A to RESOLUTION
2. No retainage will be held by the agency from progress payments due to the prime
contractor. Any retainage kept by the prime contractor or by a subcontractor must be
paid in full to the earning subcontractor in thirty (30) days after the subcontractor's
work is satisfactorily completed. Any delay or postponement of payment may take
place only for good cause and with the agency's prior written approval. Any violation
of these provisions shall subject the violating contractor or subcontractor to the
penalties, sanctions, and remedies specified in Section 7108.5 of the California
Business and Professions Code. This requirement shall not be construed to limit or
impair any contractual, administrative, or judicial remedies, otherwise available to
the contractor or subcontractor in the event of a dispute involving late payment or
nonpayment by the contractor, deficient subcontractor performance, and /or
noncompliance by a subcontractor. This clause applies to both DBE and non -DBE
subcontractors.
3. The agency shall hold retainage from the prime contractor and shall make prompt and
regular incremental acceptances of portions, as determined by the agency of the
contract work and pay retainage to the prime contractor based on these acceptances.
The prime contractor or subcontractor shall return all monies withheld in retention
from all subcontractors within thirty (30) days after receiving payment for work
satisfactorily completed and accepted including incremental acceptances of portions
of the contract work by the agency. Any delay or postponement of payment may take
place only for good cause and with the agency's prior written approval. Any violation
of these provisions shall subject the violating prime contractor to the penalties,
sanctions, and other remedies specified in Section 7108.5 of the California Business
and Professions Code. This requirement shall not be construed to limit or impair any
contractual, administrative, or judicial remedies, otherwise available to the contractor
or subcontractor in the event o£ a dispute involving late payment or nonpayment by
the contractor; deficient subcontractor performance; and /or noncompliance by a
subcontractor. This clause applies to both DBE and non -DBE subcontractors.
XIII. Local Assistance Procedures Manual
The SUB - RECIPIENT will advertise, award and administer Federal -aid contracts in accordance with the
current Local Assistance Procedures Manual (LAPM) including forms and Exhibits.
XIV. Vehicle Manufacturers /Specialized Equipment ( §26.49)
If Federal -aid contracts will include vehicle /specialized equipment procurements, SUB - RECIPIENT will
require each vendor, as a condition of being authorized to bid or propose on vehicle /specialized
equipment procurements, to certify that it has complied with the requirements of 49 CFR 26.69.
XV. Reporting to the DLAE
SUB - RECIPIENT will promptly submit a copy of the Consultant Proposal DBE Commitment (Exhibit
10 -01) at the time of award of the consultant contract.
SUB - RECIPIENT will promptly submit a copy of Consultant Contract DBE Information (Exhibit
10 -02) or the Local Agency Bidder DBE Commitment (Construction Contracts) (Exhibit 15 -G) to
the DLAE within 30 days after execution of consultant or construction contract.
SUB - RECIPIENT will promptly submit a copy of the Final Report- Utilization of DBE, First -Tier
Subcontractors (Exhibit 17 -F) of the LAPM, immediately upon completion of each consultant or
construction contract.
XVI. Certification ( §26.83(a))
SUB - RECIPIENT ensures that only DBE firms currently certified by the California Unified
Certification Program (CUCP) will participate as DBEs on Federal -aid contracts.
Page 9 -5
LPP 14 -01 July 9, 2014
XVII. Confidentiality
EXHIBIT A to RESOLUTION
SUB - RECIPIENT will safeguard from disclosure to third parties, information that may reasonably
be regarded as confidential business information consistent with federal, state, and local laws.
(Signature)
(Print Name and Title)
ADMINISTERING AGENCY
(Authorized Governing Body Representative)
Date:
Phone #:
This California Department of Transportation's Disadvantaged Business Enterprise Program Implementation
Agreement is accepted by:
Date:
(Signature of DLAE)
(Print Name of DLAE)
Distribution: (1) Original —DLAE
(2) Signed copy by the DLAE — Local Agency
Page 9 -6
LPP 14 -01 July 9, 2014
Item No. 6.B.4
�OHNERT PA 'k
Mission Statement
"We Care for Our Residents by Working Together to Build a
z9 62 Better Community for Today and Tomorrow. "
CgLIFORNtP CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 27, 2015
Department: Public Safety
Submitted By: Angie Smith, Purchasing Agent
Agenda Title: Adopt Resolution Authorizing the Purchase of Five (5) Ford Police
Interceptor Utility Vehicles including Equipment Build -outs not to
exceed $200,000.00
RECOMMENDED ACTION: City Council Adopt a Resolution Authorizing the Purchase of
Five (5) Ford Police Interceptor Utility Vehicles including Equipment Build -outs not to exceed
$200,000.00 for the Department of Public Safety.
BACKGROUND: In fiscal year 2014/2015, the Department of Public Safety budgeted
$310,000.00 for Police Vehicles. The Police Interceptor Utility Vehicle allows for sufficient
space for putting police /fire equipment and radio equipment in the vehicle along with a transport
cage.
Also the 2015 Ford Police Interceptors Utility Vehicles are rated a Flexible Fuel Vehicle (FFV)
and earn the City Energy Policy Act (EPAct) credit for our fleet. Equipment build -outs are
necessary to outfit the police vehicles with radios, light bars, sirens, antennas, cable and wiring,
transport cages, weapon brackets, MDC docking stations and department logos.
ANALYSIS: Per the City Ordinance 843, Resolution 2012 -22 these vehicles are available for
purchase through a Cooperative Purchase Agreement with the County of Sonoma per Contract #
QB 126860000 from Hansel Ford of Santa Rosa, CA.
Per the City Ordinance 843, Resolution 2012 -22 vehicle build -outs are available through sole
source purchase with Pursuit North of Martinez, CA. Pursuit North has completed build -outs for
the past three (3) years. They provide a complex and unique function, while maintaining quality
workmanship on all the vehicles.
OPERATIONAL NEEDS: The City currently has five police vehicles that have reached their
useful life cycle. These vehicles are used by the Public Safety, Patrol division and Command
staff for daily public safety functions. The five old vehicles will be prepared for auction once the
new vehicles are put in service. Replacing the old patrol cars with newer vehicles will provide
enhanced vehicle technology, better fuel economy and additional safety features.
FISCAL IMPACT /FUNDING SOURCE: The purchase of the five (5) new vehicles and
equipment build -outs will be fully funded by the Traffic Safety Fund and has zero impact to the
General Fund. The requested not to exceed amount will cover any unforeseen costs for
equipment, labor, taxes or delivery fees.
NOT TO EXCEED
Five (5) Police Interceptor Utility Vehicles (Hansel Ford)
Equipment Build -outs
Total Approximate Cost
Budget 2014/2015 (Traffic Safety Fund)
$200,000.00
$148,269.17
(Pursuit North) $47,024.63
$195,293.80
$310,000.00
VEHICLE REPLACEMENT FUNDS: In compliance with the Fiscal Policy, Use of
Restricted Capital Reserve Funds approved by City Council Resolution 2011 -56, funds will be
set aside in a Vehicle Replacement Fund based on the replacement schedule of the new vehicles.
Department Head Approval Date: N/A
City Manager Approval Date: 1 -20 -2015 (Jenkins)
City Attorney Approval Date: N/A
Attachments:
1. Resolution
RESOLUTION NO. 2015 -016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE PURCHASE OF FIVE (5) FORD POLICE
INTERCEPTOR UTILITY VEHICLES INCLUDING EQUIPMENT BUILD -OUTS
NOT TO EXCEED $200,000.00
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
the City's purchasing functions shall be governed by the City's purchasing policy, and;
WHEREAS, the Department of Public Safety, has budgeted in fiscal year 2014/2015 for
the purchase of five (5) new police interceptor utility vehicles, and;
WHEREAS, the 2015 Ford Police Interceptor Utility Vehicles are rated a Flexible Fuel
Vehicle (FFV) and earn the City Energy Policy Act (EPAct) credit for our fleet; and
WHEREAS, per the City Ordinance 843, Resolution 2012 -22 these vehicles are available
for purchase through a Cooperative Purchase Agreement with the County of Sonoma per
Contract # QB 126860000 from Hansel Ford of Santa Rosa, California.
WHEREAS, the total cost for the five (5) Ford police interceptor utility vehicles is
$148,269.17, and;
WHEREAS, per the City Ordinance 843, Resolution 2012 -22 vehicle build -outs are
available through sole source purchase with Pursuit North of Martinez, CA. Pursuit North
provides a complex and unique function, while maintaining quality workmanship on all the
vehicles, and;
WHEREAS, Staff recommends authorizing the purchase for equipment build -outs for
said vehicles to Pursuit North of Martinez, California in the amount of $47,024.63, and;
WHEREAS, a not to exceed amount of $200,000.00 will cover any unforeseen costs for
equipment, labor, taxes or delivery fees, and;
WHEREAS, the purchase of five (5) new vehicles including equipment build -outs, will
be fully funded by the Traffic Safety Fund and has zero impact to the General Fund.
WHEREAS, the City Council considered this Resolution at its duly noticed regular
meeting on January 27, 2015 along with the staff report, presentation and public comment, and;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
that it does hereby authorize and approve the purchase for the aforementioned five (5) police
interceptor utility vehicles and equipment build -outs from the following authorized vendors at or
below the following amounts:
Contractor Name
Hansel Ford, Santa Rosa, California $148,269.17
Pursuit North, Martinez, California $47,024.63
TOTAL COST NOT TO EXCEED $200,000.00
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions necessary to effectuate this purchase, including the execution of documents
pertaining to the same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 27th day of January, 2015.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Item No. 6.0
,,,pHNERT pqR�
Mission Statement
19 62 "We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
�ALIFORN�P
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 27, 2015
Department: Public Works and Community Services
Submitted By: John McArthur, Director of Public Works and Community Services
Prepared By: Jessica Schieberl, Community Services Specialist
Mitch Austin, Community Services Manager
Agenda Title: Consideration of Approving an In -Kind Donation of City Labor, Fees,
and Services to Support the United Way of the Wine Country's Earn
It! Keep It! Save It! Tax Preparation Assistance Program for Low to
Moderate Level Income Households
RECOMMENDED ACTION:
Staff recommends that City Council approve an in -kind donation of City labor, fees, and services
to support the United Way of the Wine Country's Earn It! Keep It! Save It! Program (EKS). The
total estimated cost of the in -kind donation is $2,035. A summary of the proposed costs is
provided in Attachment 1.
BACKGROUND:
United Way of the Wine Country's Earn It! Keep It! Save It! program connects nonprofits,
public and private organizations and brings them together to provide free income tax assistance
and financial education to low- and moderate - income individuals and families. The service is
available to any individual or family with a household income of under $53,000. Through this
partnership, many EKS tax preparation locations are able to offer additional economic
empowerment benefit to its low -and moderate - income households, including health insurance
and nutrition assistance, consumer friendly banking services, saving incentives and community
resource information and referrals. In 2014, United Way of the Wine Country's Earn It! Keep It!
Save It! program helped more than 3,500 individuals and families file their taxes for free,
bringing over $4.8 million dollars in tax refunds back into the pockets of local taxpayers in
Sonoma, Lake, Mendocino, Humboldt and Del Norte Counties. The target audience is low -to-
moderate income households having a hard time making ends meet and who cannot afford paid
tax return preparation.
ANALYSIS:
United Way of the Wine Country's Earn It! Keep It! Save It! Program has asked the City to
support the various components of the free income tax assistance and financial education during
tax season. The assistance and education would occur on Wednesdays at the Senior Center
starting February 4th — April 15th, 2015 and would serve Sonoma County residents. These costs
1
could impact the General Fund; efforts will be made to try and absorb the Facility Attendant and
lost revenue opportunity costs within the Community Services operating budget. Government
Code requires entities to make a determination of whether in -kind donations constitute a gift of
public funds. Staff has determined that this in -kind donation is not a gift of public funds because
it promotes civic involvement, provides a valued service to the community and raises awareness
of city government. Specifically, the United Way of the Wine Country's Earn It! Keep It! Save
It! Program is open to the public, serves the best interest of the community, is consistent with the
City's strategic plan goal of building a vibrant community through expanding programs that
bring people together and is consistent with the economic development objectives.
OPTIONS CONSIDERED:
No other viable options were considered. The United Way of the Wine Country's Earn It! Keep
It! Save It! Program provides low - income families and residents free income tax assistance and
financial education. This program will foster a stronger sense of community.
FISCAL IMPACT /FUNDING SOURCE:
The total value of the City's in -kind donation of labor, fees and services to the United Way of the
Wine Country's Earn It! Keep It! Save It! Program is $2,035. This includes the cost of staff time
during operational use (monitor, open and close facility), and the rental fee waiver for the use of
the Senior Center. Attachment 1 to this report provides a detailed breakdown of identified
expenses.
Department Head Approval Date: January 16, 2015
City Manager Approval Date: January 20, 2015
City Attorney Approval Date: N/A
Attachments (list in packet assembly order):
1. Proposed Cost Summary
N
Attachment 1
United Way of the Wine Country Earn It! Keep It! Save It! Program
Proposed Cost Summary: City In -Kind Donation
Wednesdays at the Senior Center
February 4 - April 15, 2015
I. Senior Center Facility Cost
Suite C
Equipment and Materials
II. Labor
Facility Attendant
Sub -total
Estimated Grand Total
City Costs
(labor, materials,
Notes fees)
$140 /per day rental fee @ 11 days $ 1,540
Computers and Wifi Access $ -
1 employee- 4.5 hours @ $10 /hr for 11 days $ 495
$2,035
3
$2,035
Item No. 8
,014 NE R7 pgkk
19 6' CITY OF ROHNERT PARK
CpLIFORN�P CITY COUNCIL AGENDA REPORT
Meeting Date: January 27, 2015
Department: Administration
Submitted By: JoAnne Buergler, City Clerk
Prepared By: Carrie Willis, Administrative Assistant
Agenda Title: Board /Commission /Committee Appointment
RECOMMENDED ACTION:
Consider nomination for and make appointment to fill a current vacancy on the Mobile Home
Parks Rent Appeals Board for a term expiring on December 31, 2016.
BACKGROUND:
The City Clerk's office issued a Press Release on October 16, 2014 announcing applications
were sought, which was published in the Community Voice. On October 20, 2014, an email was
distributed to City Council Members and all City commission, committee and board members
advising of terms expiring on December 31, 2014. Letters with Fact Sheet applications were sent
via postal service on December 18, 2014 to all current City commission, committee and board
members as well as other people that have submitted applications over the past 4 years. On
January 16, 2015 the City Clerk's office received the attached Request for Reappointment from
L. Kurt Engelhart.
Mobile Home Parks Rent Appeals Board
Citizens interested in preventing unreasonable rent increases for controlled mobile home rental spaces
in Rohnert Park for the five (5) mobile home parks in the city while still assuring the owner's right to a
fair return are strongly encouraged to apply for one of three, two -year appointments commencing on
January 1, 2014.
One (1) Current
Initial
Date of Last
Date Current
Current
Nomination
Vacancy
by:
Appointment
Term Expires
Nomination by:
L. Kurt Engelhart
Mackenzie
Dec -12
Dec -16
Mackenzie
Department Head Approval Date:
City Manager Approval Date: 1/20/15
City Attorney Approval Date: N/A
Attachments (list in packet assembly order).
1) Request for Reappointment
2) City Council Protocols; Section X.A
W'� City of Rohnert Park 2015 -RECE�D
Request for Reappointment JAN 16 2015
=YOFR0HMT PARK
w ............ .
.... ....................
Name of Commission /Committee /Board ! Mobile Home Parks Rent Appeals Board
Full Name L Kurt Engelhart
. ... . . ........
Residence Address
(Physical Address, not PO) 7450 Cristobal Wa y, Rohnert Park
Home Phone (707) 795 -3792 Cell Phone ( 707) 365 -2883
Email kengelhart @igc.org
Employer Retired Employed Since 1991
Job Title /Position Volunteer Work Phone ( ) 707 944 -1062
Rent Board, Rohnert Park
Yountville Veterans Home, Yountville
Please list community groups
or organizations you are
affiliated with and list any
offices held.
Goals in the Mobile Home Parks Rent Appeals Board:
Keeping in touch with mobile home and trailer park law.
Helping insure a healthy relationship between owners and
Additional Comments residents.
Administering City law to the best of my ability.
L Kurt Engelhart
Name (Printed)
5
Note: I have no postal delivery to 7450 Cristobal Way.
My mailing address is PO Box 195, Yountville, CA 94599.
16 Jan 2015
Date
130 Avram Avenue • Rohnert Park CA • 94928 • (707) 588 -2226 9 Fax (707) 792 -1876
www.rpcitv.org
Attachment 2
X. CITY BOARDS, COMMISSIONS, AND COMMITTEES
A. Appointments to City Boards, Commissions, and Committees
The following procedures will be used in considering appointments by the City Council
to the various City boards, commissions, and committees which extend for a term in
excess of six (6) months:
1. All persons interested in being considered for service on a City board, commission,
committee or group must have on file with the City an application indicating an
interest in serving (fact sheet).
2. For each separate appointment, individual Council members will be allowed, on a
rotation basis, to nominate persons for the opening being considered.
3. Each person nominated for a position on a board, commission, committee or group
must receive a majority vote of the City Council in order to be appointed.
4. Whenever an appointed member of a board, commission, committee or group vacates
his or her term of office, for whatever reason, then the Council member who
nominated said person shall be entitled to nominate a successor to complete the term.
5. The City Council may establish a committee or other group with appointments "at
large" by the whole Council and not follow the nomination rules as outlined in these
Protocols. This procedure would be used for committees or groups the City Council
deems appropriate.
6. For boards, commissions, committees or groups with memberships divisible by five
(5), each Council member shall be entitled to nominate one member for appointment.
All other nominees for appointment in excess of the number divisible by five (5) shall
be selected by the whole Council on an at -large basis. Any nomination made by a
Council member must be approved by a majority of the Council.
7. Whenever deemed appropriate and necessary by the Council. Rotation order for
making nominations will be determined by lot unless the Council agrees otherwise,
provided however, that for boards, commissions, committees or groups whose term is
to extend over several years, those appointments selected by individual
councilpersons shall have a term of office of four or less years which corresponds to
the term of office of the councilperson appointing the person.
8. The City Clerk shall keep a record of the appointments and the Council members'
rotation order. The rotation order shall stay intact for future appointments until
amended or rescinded.
9. Whenever a membership vacancy occurs on a City board, commission, committee, or
Attachment 2
group, the City Clerk shall post a notice of the vacancy notifying the public of the
vacancy to be filled, that applications will be considered and the date that the
applications will be considered to fill the vacancy.
B. Policy for Service on City Boards, Commissions, and Committees
1. Attendance
Members of boards, commissions, and committees are expected to attend meetings on
a regular and consistent basis. An automatic vacancy shall occur on a board,
commission, or committee if a board member commissioner, or committee member is
absent from three consecutive regular meetings without cause. Cause means "illness
or other unavoidable circumstance of which the chair of the board, commission or
committee is notified prior to the meeting." The chair of the commission or
committee shall notify the City Manager promptly of all absences that are excused for
cause.
2. Removal
Each member of a board, commission, committee and other group created and
appointed by the City Council serves at the pleasure of the City Council. Any
member of the City Council may bring forward a proposal to remove a board,
commission, or committee member when behavior, viewpoint, or commitment to the
City of Rohnert Park no longer reflect the views and attitudes of the City Council.
Three affirmative votes of the City Council are required to remove a member of a
board, commission, or committee.
3. Role
Boards, commissions and committees established by the City Council are advisory to
the City Council. The role of all such boards, commissions, and committees is to
make recommendations to the City Council on matters affecting the City of Rohnert
Park. Except as otherwise provided in state or local law, commissions and committees
have no independent role separate and apart from their role as advisory to the City
Council. Boards, commissions, and committees have no authority to appropriate
funds except as otherwise approved by the City Council.
4. Conflict of Interest
All members of boards, commissions, and committees shall abide by the provisions of
the Political Reform Act of the State of California and provisions of the common law
relating to conflicts of interest.
Item No. 9
„,pHNERT pqR�
19 62 Mission Statement
"We Care for Our Residents by Working Together to Build a
oq�rFORN.P Better Community for Today and Tomorrow. ”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 27, 2015
Department: Development Services
Submitted By: Marilyn Ponton, Development Services Director
Prepared By: Norman Weisbrod, Technical Advisor
Agenda Title: Information and Discussion of Street Names for the Vast Oak Area of the
University District Specific Plan
RECOMMENDED ACTION:
Staff recommends that the City Council discuss the proposed street names for the Vast Oak area
in the University District Specific Plan and provide direction to staff for action at a future City
Council meeting.
BACKGROUND:
At its meeting of September 9, 2014, the City Council established a University District Specific
Plan Street Name Committee consisting of Mayor Callinan and City Council Member Belforte.
The Committee met on November 4, 2014, to review proposed street names. The street names
list recommended by the Committee is attached as Exhibit A.
The recommended street names were subsequently reviewed by the marketing team for
Brookfield Homes. The marketing team has raised concerns over several of the proposed names
and respectfully requests that the City Council consider the following amendments to the list:
1. Kenneth Place and Kenny Place sound alike and it is recommended one of the names be
deleted from the list. Staff recommends that Kenneth Place be retained.
2. Krukow Place and Kuiper Place are named after the San Francisco Giants announcers
according to the marketing team. Since not everyone is a Giants fan the Brookfield
marketing team recommends that these two names be removed from the list so as not to
offend any prospective buyers. The developer's proposal is to replace Krukow Place
with Kendra Place and Kuiper Place with Kaitlyn Place.
3. Outlaw Place is not an acceptable name to the marketing team and recommended that the
name be changed to Oak Leaf Place.
The developer requested changes are included in the attachment labeled Exhibit B Developer
Requested Amendments to the proposed street names.
ANALYSIS:
The Vast Oak area is the first new subdivision of owner - occupied homes built in Rohnert Park
for nearly twenty (20) years. This development will provide relief to the housing shortage in the
City due to the lack of new ownership housing. The construction of new housing brings in new
residents who support existing and new commercial development. It is very important for
Brookfield Homes marketing team to have street names that they consider acceptable to
prospective home purchasers. The street names that are recommended by the developer have
been reviewed by their marketing team and are acceptable to them. The street names have also
been approved by Public Safety including review by the dispatchers.
STAFF RECOMMENDATION:
Staff recommends that the City Council review and discuss the street names in Exhibit A as
recommended by the University District Specific Plan Street Name Committee and Exhibit B
Developer Requested Amendments to the Proposed Street Names and recommend to staff the
City Council's preferred street names for the Vast Oak area.
NEXT STEPS:
If after discussion the City Council recommends a list of preferred street names, a resolution will
be brought back at the next City Council meeting for adoption.
FISCAL IMPACT /FUNDING SOURCE: There is no fiscal impact.
Department Head Approval Date: 1/20/2015
City Manager Approval Date: 1/20/15
City Attorney Approval Date: N/A
Attachments (list in packet assembly order):
1. Exhibit A Street Names Proposed by the Sub - Committee
2. Exhibit B Developer Requested Amendments to the proposed Street Names
W
Exhibit A
Proposed Street Names that Start with "K"
Names
1
Kaitlyn Place
2
Kameron Place
3
Karen Place
4
Karleigh Place
5
Karrington Road
6
Kassandra Place
7
Kasey Place
8
Kassidy Place
9
Keats Place
10
Keegan Place
11
Kelliann Place
12
Kelly Place
13
Kelsey Place
14
Kendal Place
15
Kendra Place
16
Kennedy Place
17
Kenneth Place
18
Kenny Place
19
Kensington Place
20
Kenton Place
21
Kenwood Place
22
Kerry Road
23
Kevin Place
24
Kim Place
25
Kingwood Road
26
Kincade Place
27
King Place
28
Kingfisher Place
29
Kirby Place
30
Kittyhawk Place
31
Knight Road
32
Koala Place
33
Kolton Place
34
Kristina Place
35
Krukow Place
36
Kuiper Place
Proposed Street Names that Start with "O"
Exhibit A
(2)
Names
1
Oasis Place
2
O'Ryan Road
3
Ocean Place
4
Olive Place
5
Olympic Place
6
Orchard Place
7
Otter Place
8
Outlaw Place
9
Overlook Place
10
Owen Place
11
Oxford Place
Exhibit A
(2)
Exhibit B
Developer Requested Amendments to the Proposed Street Names
Proposed Street Names that start with "K"
Names
1
Kaitlyn Place
2
Kameron Place
3
Karen Place
4
Karleigh Place
5
Karrington Road
6
Kassandra Place
7
Kasey Place
8
Kassidy Place
9
Keats Place
10
Keegan Place
11
Kelliann Place
12
Kelly Place
13
Kelsey Place
14
Kendal Place
15
Kendra Place
16
Kennedy Place
17
Kenneth Place
18
Kensington Place
19
Kenton Place
20
Kenwood Place
21
Kerry Road
22
Kevin Place
23
Kim Place
24
Kingwood Road
25
Kincade Place
26
King Road
27
Kingfisher Place
28
Kirby Place
29
Kittyhawk Place
30
Knight Road
31
Koala Place
32
Kolton Place
33
Kristina Place
Proposed Street Names that Start with "O"
Names
1
Oak Leaf Place
2
Oasis Place
3
O'Ryan Road
4
Oxford Place
5
Ocean Place
6
Olive Place
7
Olympic Place
8
Orchard Place
9
Otter Place
10
Overlook Place
11
Owen Place
Item No. 10
,,,pHNERT pqR�
Mission Statement
19 62 "We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
�ALIFORN�P
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: January 27, 2015
Department: Development Services
Submitted By: Marilyn Ponton, Director of Development Services
Prepared By: Marilyn Ponton, Director of Development Services
Agenda Title: PUBLIC HEARING: PL2012 -044SP University District Specific Plan —
Vast Oak Properties' Appeal of the November 17, 2014 Parks and
Recreation Commission Decision Denying the Approval of Parkland
Dedication and Improvement Credits for Twin Creeks Park for Vast Oak
Land Development Phase 1 in the University District Specific Plan
RECOMMENDED ACTION:
Staff recommends that the City Council grant the appeal (Exhibit 1 Vast Oak Properties'
Appeal) of the Parks and Recreation Commission's denial of the parkland improvement credits
for Twin Creeks Park. In order to take this action, the following motion is required:
1. Adopt a Resolution Granting the Appeal of Vast Oak Properties and Approving the
Parkland Improvement Credits for Twin Creeks Park for Vast Oak Land Development
Phase 1 in the University District Specific Plan
BACKGROUND:
The University District Specific Plan ( "UDSP ") was approved in 2006 and the area was annexed
to the City. In 2013, the project applicant submitted applications proposing to amend the Specific
Plan. The proposed amendments included changes to the proposed parks, including increases in
total park acreage and reconfigured park layouts.
City Council, Planning Commission and Parks and Recreation Commission reviewed the
Preliminary Land Use Plan and provided comments to the applicant for use in preparing the
Specific Plan applications. In April 2014, the City Council approved revisions to the adopted
Specific Plan, including park plans. As shown on the approved Land Use Plan for the UDSP
(Exhibit 2 Land Use Plan), the Specific Plan Area includes two parks. Twin Creeks Park would
be comprised of approximately 6.83 acres and would be centrally located in the Plan Area. Oak
Grove Park would be approximately 6.83 acres and would be located adjacent to the northern
boundary of the Plan Area.
Following City Council approval of the revised Specific Plan, the Parks and Recreation
Commission held two hearings in 2014 to review plans and parkland improvement credits for
Twin Creeks Park as part of the improvements for Vast Oak Land Development Phase 1. See
(Exhibit 3 Twin Creeks Park Landscape Plan) for the proposed plans for Twin Creeks Park and
(Exhibit 4 Twin Creeks Park — Park Improvements Cost Estimates) for the cost estimate for the
total value of park improvements for the proposed Twin Creeks Park. Details related to those
hearings are discussed in the following section of this Agenda Report.
PARKS AND RECREATION COMMISSION ACTION — TWIN CREEKS PARK
October 20, 2014: The Parks and Recreation Commission held a hearing to conduct the final
review of plans and approval of fee credits for the UDSP Twin Creeks Park, which will be
constructed during the first land development phase for the UDSP Project. The Commission did
not conduct a vote on the park plans at the October 20, 2014 hearing, but did provide comments
on the proposed park design. In addition, staff provided comments on the park design. See
(Exhibit 5 October 20, 2014 Parks and Recreation Commission Report for Proposed Park
Dedication and Improvements University District Specific Plan —Twin Creeks Park) and
(Exhibit 6 Minutes from October 20, 2014 Parks and Recreation Commission meeting). Based
on comments received, the applicant revised the design of Twin Creeks Park as shown on
(Exhibit 3 Twin Creeks Park Landscape Plan). Revisions to the costs for park improvements
were also made to reflect the revised park design.
November 17, 2014: The Parks and Recreation Commission held a subsequent hearing to
consider approval of fee credits for improvements to Twin Creeks Park (Exhibit 7 November 17,
2014 Park and Recreation Commission Report for Section 6.14.020(J) Park Dedication Credit for
Park and Recreation Improvements —Twin Creeks Park) and (Exhibit 8 Minutes from November
17, 2014 Parks and Recreation Commission meeting). At the hearing, Staff presented the
Commission with the applicant's cost estimate for the total value of park improvements for the
proposed Twin Creeks Park and provided calculations for the dedication and improvement
credits. The Commission voted to deny the proposed resolution recommending to the City
Council approval of parkland improvement credits.
APPEAL OF PARKS AND RECREATION COMMISSION ACTION
The applicant has submitted an appeal (Exhibit 1 Vast Oak Properties' Appeal) of the Parks and
Recreation Commission's denial of the parkland improvement credits for Twin Creeks Park. The
applicant is seeking Council approval of parkland dedication and fee credits for the Twin Creeks
Park within the first land development phase for the UDSP Project (Vast Oak Land Development
Phase 1). A cost estimate for the total value of park improvements for the proposed Twin Creeks
Park is included as (Exhibit 4 Twin Creeks Park — Park Improvements Cost Estimate) and the
calculations for the dedication and improvement credits are discussed in greater detail below.
ANALYSIS
Parkland Dedication
California Government Code Section 66477, Subdivision Map Act, referred to as the Quimby
Act, permits local jurisdictions to require the dedication of land and/or the payment of in -lieu
fees solely for park and recreation purposes. The required dedication and/or fees are based upon
the residential density, parkland cost, and other factors. Land dedication and fees collected
pursuant to the Quimby Act may be used for acquisition, improvement, and expansion of park,
playground, and recreational facilities or the development of public school grounds. The City of
Rohnert Park requires 5.0 acres of parkland per 1,000 persons.
Credit for Park and Recreation Improvements
As provided in Section 16.14.020(J) of the City of Rohnert Park Municipal Code, when a
subdivider provides funding for park and recreation improvements to dedicated land (other than
public works improvement costs required by subsection (E)(3) of Section 16.40.020 of the
Municipal Code), the value of additional improvements may be used as credit toward the
required payment of fees or dedication of land set forth by Municipal Code Section 16.14.020
Parkland Dedication. Developers may not receive credits for required improvements including
full street and utility connections and fencing along the property line (Section 16.14.020(D)(3)).
The value of improvements to dedicated land eligible for credits includes acquisition,
improvement, and expansion of park, playground, and recreational facilities or the development
of public school grounds.
Parkland Dedication for Vast Oak and UDLLC within UDSP
Based on the following calculations (see Table 1 below), the project applicant is required to
develop and dedicate a total of 21.96 acres of parkland for the Vast Oak and UDLLC portions of
the UDSP Project.
Table 1: Total Acreage Requirements for Vast Oak and UDLLC
(Vast Oak and UD LLQ
To satisfy the required 21.96 acres of parkland, the applicant is proposing to dedicate 13.66
acres of parkland within the UDSP Area (Twin Creeks Park = 6.83 acres and Oak Grove Park =
6.83 acres). To satisfy the remaining 8.30 acres of parkland dedication as required by the
ordinance, the applicant will seek credits for improvements to the dedicated parkland for Twin
Creeks Park and Oak Grove Park based on the value of the improvements.
Proposed Improvements for Parkland Credit for Vast Oak and UDLLC within UDSP
Based on review of surrounding comparables, staff utilizes $317,500 per acre as the fair market
value of land in calculating fees in -lieu of land dedication. Based on this formula, the following
valuation has been utilized to calculate required fees in -lieu of land dedication for the remaining
8.30 acres of required parkland for the UDSP.
Fee based on 8.30 acres @ $317,500 /acre: $2,635,250.00 total land value.
The applicant has provided calculations for the value of park improvements for the proposed
Twin Creeks Park (see Exhibit 4 Twin Creeks Park — Park Improvements Cost Estimate). As
shown in Table 2 below and on (Exhibit 3 Twin Creeks Park Landscape Plan), the total
Single Family
Multi- Family
Detached
Units
Total
Units
Type
1,236
218
- --
Rate
3.2 persons
2.0 persons
- --
per household
per household
Total Persons
3,955.2
436
- --
Total Acres Required by
19.78
2.18
21.96
Ordinance (5 acres /1,000
persons)
To satisfy the required 21.96 acres of parkland, the applicant is proposing to dedicate 13.66
acres of parkland within the UDSP Area (Twin Creeks Park = 6.83 acres and Oak Grove Park =
6.83 acres). To satisfy the remaining 8.30 acres of parkland dedication as required by the
ordinance, the applicant will seek credits for improvements to the dedicated parkland for Twin
Creeks Park and Oak Grove Park based on the value of the improvements.
Proposed Improvements for Parkland Credit for Vast Oak and UDLLC within UDSP
Based on review of surrounding comparables, staff utilizes $317,500 per acre as the fair market
value of land in calculating fees in -lieu of land dedication. Based on this formula, the following
valuation has been utilized to calculate required fees in -lieu of land dedication for the remaining
8.30 acres of required parkland for the UDSP.
Fee based on 8.30 acres @ $317,500 /acre: $2,635,250.00 total land value.
The applicant has provided calculations for the value of park improvements for the proposed
Twin Creeks Park (see Exhibit 4 Twin Creeks Park — Park Improvements Cost Estimate). As
shown in Table 2 below and on (Exhibit 3 Twin Creeks Park Landscape Plan), the total
estimated value for Twin Creeks Park improvements (including landscaping, trees, irrigation,
structures and amenities, hardscape, and miscellaneous costs) is $2,406,193.16. To satisfy the
parkland requirements for future phases of the Vast Oak and UD LLC developments, the
applicant is proposing the use of improvement credits from Twin Creeks Park and the dedication
and improvement of the 6.83 acre Oak Grove Park. The credits for improvements to Oak Grove
Park will need to meet or exceed a value of $229,056.84 to meet the total in -lieu fees. Final
plans for the Oak Grove Park will be submitted at a future date, however a preliminary estimate
for improvements at Oak Grove Park is $460,058.00.
Table 2: Parkland Improvement Values
Park
Total Park
Improvement Values
In -Lieu Fees Remaining
(Total Fees Required =
$2,635,250.00)
Twin Creeks Park
$2,406,193.16
$229,056.84
Oak Grove Park
$460,058.00*
($231,001.16)
TOTALS
1 $2,866,251.16
($231,001.16)
*The value of improvements at Oak Grove Park is an estimate. Improvement value will be submitted
for acceptance with development of future phases.
Parkland Dedication for Vast Oak Land Development Phase 1
As described in the Specific Plan, the development of the Vast Oak and UD LLC properties
within the UDSP Area will be phased and the developer is required to satisfy all parkland
dedication requirements as the phases proceed. For the first phase of development (Vast Oak
Land Development Phase 1), 399 single family residential units will be constructed. For this
first phase of development, total parkland acreage requirements would be as shown in Table 3
below.
Table 3: Total Acreage Requirements for UD Vast Oak Land Development Phase I
Unit Type
399 single family
detached units
Rate
3.2 persons per
household
Total Persons
1,276.8
Total Acres Required by
6.38
Ordinance (5 acres /1,000
persons)
As indicated in Table 3, the total parkland acreage requirement for development of Vast Oak
Land Development Phase 1 within the UDSP is 6.38 acres. This requirement would be satisfied
through dedication of 6.83 acres for Twin Creeks Park, with the approximately .45 acres of
additional dedicated acreage applied to the next land development phase. In addition, to satisfy
requirements for the future phases of development, the applicant is seeking credits for
improvements to Twin Creeks Parks and use of the positive acreage variance from the first land
development phase. The total credits for proposed improvements to Twin Creeks Park are
$2,406,193.16 as discussed above. The dedication and improvement of Oak Grove Park would
also be used to satisfy future parkland requirements within Phases 2 through 5 of Vast Oak and
UDLLC areas within UDSP. The number of units proposed for each of Phases 2 through 5 is not
known at this time, however as phases are submitted compliance with park dedication
requirements is required through the Subdivision Map Act, Municipal Code and tentative map
conditions of approval.
The dedication of the 6.83 acre Twin Creeks Park would entirely satisfy the parkland dedication
requirements for the first phase of development. The developer is seeking assurance, at this time,
that parkland fee credits will be granted for the improvements proposed at Twin Creeks Park
prior to the park's construction within the first development phase. Section 4.12 and Exhibit C
of the UDSP Development Agreement require the developer to dedicate the Twin Creeks Park
and post a surety bond for the Twin Creeks Park improvements with the 1 st Final Map. As
planned, the total improvement values for Twin Creeks and Oak Grove Parks will be equivalent
to or greater than the total cost of land values.
Benefits of Fee Credit Program for Developed Parks
As discussed above, state law requires dedication of parkland when a subdivision is approved.
There are several community benefits from the use of the parks fee credit program for developed
parks:
• The use of the fee credit program to develop parklands complies with the Quimby Act
and Municipal Code.
• The City receives fully built parks with no outlay of City funds for construction.
• These parks comply with the vision of Rohnert Park to provide amenities in each
neighborhood or development area.
• The communities in which these parks are located receive a developed park earlier than
waiting until necessary construction funds are accrued and the City is not required to
maintain an undeveloped lot.
• The size of Twin Creeks Park and Oak Grove Park are consistent with the UDSP and
more land would not be consistent with Specific Plan approvals.
ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act (CEQA), the City of Rohnert Park, as the
lead agency, has previously conducted an environmental review of the UDSP Project. The City
prepared an Environmental Impact Report (EIR) to address the potentially significant adverse
environmental impacts that may be associated with the planning, construction, or operation of
the Project and to identify appropriate and feasible mitigation measures and alternatives that may
be adopted to significantly reduce or avoid the impacts identified in the EIR. The City certified
the Final EIR on May 23, 2006 and approved an Addendum to the Final EIR on April 8, 2014.
The proposed UDSP parks were considered in the EIR and Addendum. No additional
environmental review is necessary for consideration of the parkland improvement credits for
Twin Creeks Park.
PUBLIC HEARING NOTIFICATION AND INFORMATION: A public hearing notice
denoting the time, date and location of this hearing was published in the Community Voice on
January 16, 2014 prior to this Council meeting. Property owners within 300 feet of the Project
site and interested parties requesting notification were also mailed notices, and notice was posted
pursuant to state law.
STAFF RECOMMENDATION:
Staff recommends that the City Council grant the appeal of the Parks and Recreation
Commission decision to not approve the proposed parkland improvement credits for Twin
Creeks Park for Vast Oak Land Development Phase 1 in the University District Specific Plan.
This action results in an approval of the parkland improvement credits for Twin Creeks Park.
FISCAL IMPACT /FUNDING SOURCE: None. The developer would pay for all park
improvement costs
Department Head Approval Date: 1/15/15
City Manager Approval Date: 1/20/15
City Attorney Approval Date: 1/15/15
Attachments (list in packet assembly order):
A. Resolution: A Resolution of the City Council of the City of Rohnert Park, California,
Approving the Parkland Improvement Credits for the Twin Creeks Park for Vast Oak
Land Development Phase 1 in the University District Specific Plan.
Exhibit A: Twin Creeks Park - Park Improvements Cost Estimate
EXHIBITS:
1. Vast Oak Properties' Appeal
2. University District Land Use Plan
3. Twin Creeks Park Landscape Plan
4. Twin Creeks Park — Park Improvements Cost Estimate
5. October 20, 2014 Parks and Recreation Commission Report for Proposed Park
Dedication and Improvements University District Specific Plan —Twin Creeks Park
6. Minutes from October 20, 2014 Parks and Recreation Commission meeting
7. November 17, 2014 Park and Recreation Commission Report for Section 6.14.020(J)
Park Dedication Credit for Park and Recreation Improvements —Twin Creeks Park
8. Minutes from November 17, 2014 Parks and Recreation Commission meeting
RESOLUTION NO. 2015- 017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK,
CALIFORNIA, GRANTING VAST OAK PROPERTIES' APPEAL OF THE PARKS
AND RECREATION COMMISSION'S DECISION DENYING PARKLAND
IMPROVEMENT CREDITS FOR TWIN CREEKS PARK FOR VAST OAK LAND
DEVELOPMENT PHASE 1 IN THE UNIVERSITY DISTRICT SPECIFIC PLAN AND
ACCEPTING THE CREDIT FOR PARKS AND RECREATION IMPROVEMENTS FOR
TWIN CREEKS PARK
WHEREAS, the applicant, Vast Oak Properties, L.P, sought Parks and Recreation
Commission review of credits for park and recreation improvements to satisfy park dedication
requirements for the Vast Oak and UDLLC properties within the University District Specific
Plan ( "UDSP ") Area; and
WHEREAS, pursuant to Government Code Section 66477, Subdivision Map Act, the
City of Rohnert Park requires dedication of 5.0 acres of parkland for 1,000 persons and /or
payment of in -lieu fees solely for park and recreation purposes for subdivision developers; and
WHEREAS, pursuant to Section 16.14.020(J) of the City of Rohnert Park Municipal
Code, credit toward the satisfaction of parkland dedication requirements may be achieved
through the provision of park and recreation improvements, the value of which can be applied to
required land dedication or in -lieu fees; and
WHEREAS, the project applicant is required to provide 21.96 acres of parkland for
development on the Vast Oak and UD LLC properties, based on the size of the proposed
subdivision developments; and
WHEREAS, the project applicant proposes to provide 13.66 acres of required parkland
through land dedication for the Twin Creeks Park (6.83 acres) and Oak Grove Park (6.83 acres);
and
WHEREAS, the project applicant plans to meet the additional 8.30 acres of required
parkland dedication by the provision of improvements to Oak Grove Park and Twin Creeks Park
for development on the Vast Oak and UD LLC properties, based on the size of the proposed
subdivision developments; and
WHEREAS, the fair market land value for in -lieu fees for 8.30 acres (calculated at
$317,500 per acre) is $2,635,250.00; and
WHEREAS, the project applicant proposes to meet the parkland requirement for the first
phases of Vast Oak land development through dedication of 6.83 acres of land (Twin Creek
Park) and fee credits for the installation of park improvements at Twin Creek; and
WHEREAS, the parkland dedication requirement of 6.38 acres for the first phase
of Vast Oak Land development would be satisfied through the dedication of the 6.83 acre land
for Twin Creeks Park; and
WHEREAS, on November 17, 2014, the Parks and Recreation Commission reviewed
and considered the proposal and voted to deny a resolution approving credits for the value of
proposed park improvements to Twin Creeks Park within the UDSP Area; and
WHERAS, the applicant has appealed the November 17, 2014 Parks and Recreation
Commission decision; and
WHEREAS, as provided at Exhibit A, the total estimated value for Twin Creeks Park
improvements is $2,406,193.16; and
WHEREAS, pursuant to California Government Code Sections 65090 and 65091 and the
Rohnert Park Municipal Code, public hearing notices were mailed to all property owners within
an area exceeding a three hundred foot radius of the subject property and a public hearing was
published for a minimum of 10 days prior to the first public hearing in the Community Voice;
and
WHEREAS, on January 27, 2015, the City Council held public hearings at which time
interested persons had an opportunity to testify either in support or opposition of the proposal;
and
WHEREAS, the City Council has reviewed and considered the information contained in
the attached cost estimate (Exhibit A) for improvements to Twin Creeks Park; and
NOW THEREFORE BE IT RESOLVED that the City Council does hereby grant the appeal
of Vast Oak Properties, L.P to the Parks and Recreation Commission's decision denying
parkland improvement credits for Twin Creeks Park for Vast Oak Land Development Phase 1 in
the University District Specific Plan; and
BE IT FURTHER RESOLVED that the City Council accepts the credit for parks and
recreation improvements of $2,406,193.16 of park and recreation improvements at Twin Creeks
Park, as set forth in Exhibit A, attached hereto and incorporated by this reference, in addition to
the 6.83 acre land dedication of Twin Creeks Park, in satisfaction of the park dedication
requirements for Vast Oak Land Development Phase 1, as required by Government Code 66477,
Subdivision Map Act.
DULY AND REGULARLY ADOPTED this 27th day of January by the following vote:
Attest:
JoAnne Buergler, City Clerk
Amy O. Ahanotu, Mayor
Attachment: Exhibit A
BELFORTE: MACKENZIE: STAFFORD: AHANOTU: CALLINAN:
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
EXHIBIT A
TWIN CREEKS PARK
PARK IMPROVEMENTS COST ESTIMATE
(See Agenda Report Exhibit 4)
EXHIBIT 1
VAST OAK PROPERTIES' APPEAL
From: Kevin Pohlson [ma i Ito: Kevin. Pohlson @brookfield homes.com]
Sent: Sunday, December 21, 2014 12:46 PM
To: Ponton, Marilyn
Subject: Twin Creeks Park - November 17, 2014 Parks and Recreation Commission Action
Marilyn,
Please accept this second notification that we are appealing the actions of the November 17, 2014 City of Rohnert Park
( "City') Parks and Recreation Commission. As stated by the University District LLC at that November 17, 2014 hearing
and to you the following morning, we disagree with the interpretation of the November 17, 2014 Parks and Recreation
Commission regarding the following:
1. The actions of the November 17, 2014 Parks and Recreation Commission were supposed to be limited to only
review the proposed Parkland Dedication Ordinance Credits for the Twin Creeks Park, as they had previously
approved the size, layout, and configuration of the Twin Creeks Public Park and Oak Grove Public Park as well as
the overall concept of these parks and that they conformed to the City's General Plan at the July 15, 2013 Parks
and Recreation Commission. This was confirmed by the Minutes that Guy Miller of the City provided, which you
were kind enough to share with me. Those Minutes reflect the following:
a. Motion by Borr: The size, layout and configuration of the park parcels of 7.08 acres and 6.13
net acres are consistent with the Parks and Recreation Master Plan. Second by Bird. Passed 3 —1.
Opposed by Griffin.
b. Motion by Bird: The proposed in — lieu fee credits of $3,038,764.80 based upon valuation of
improvements are consistent with the Subdivision Ordinance. Second by Black. Failed 2 — 2.
c. Motion by Griffin: The overall concept of the proposed parks on the Vast Oak and UD LLC
properties within the University District Specific Plan conform with the General Plan. Second by Bird.
Passed 3 —1. Opposed by Borr.
The November 17, 2014 Parks and Recreation Commission determined that not only were they not going to
approve the proposed Parkland Dedication Ordinance In — Lieu Fee Credits, they also determined that on July
15, 2013, they were not aware that they were approving park sizes, layouts, configuration or conformance to
the General Plan. This directly contradicts the Minutes from the July 15, 2013 Parks and Recreation Commission.
We find this November 17, 2014 Parks and Recreation Commission action objectionable as well as inconsistent
with City Ordinances. As you know, pursuant to the City's Specific Plan Ordinance and Tentative Map Ordinance,
the Parks and Recreation Commission were required to take action of the size, layout, configuration and
conformance to the General Plan prior to the Specific Plan Amendment and Tentative Map being heard by the
Planning Commission and City Council. The April 8, 2014 City Council approved the Specific Plan Amendment
and Vast Oak Tentative Map with specific reference to these two public park designs. Therefore, since the City's
Ordinances preclude the Planning Commission and City Council from taking actions on the Specific Plan
Amendment and the Tentative Map without the Parks and Recreation Commission first having approved these
public park designs, the Parks and recreation Commission cannot ignore their previous approvals or state that
they were unaware of what they were approving.
To insure that there are no inconsistencies, the proposed acreages of the Twin Creeks Public Park was revised
from the 7.08 acres as presented to the July 15, 2013 Parks and Recreation Commission to 6.83 acres at the
November 17, 2014 Parks and Recreation Commission hearing. We clarified that this revised acreage was
specifically dictated by City Staff, as City Staff decided that though the Specific Plan and Specific Plan
Amendment include the park acreage to the back of curb, the City Staff wanted the park acreage to commence
behind the sidewalk. Upon your request, we agreed to this revision but requested that you explain to the Parks
and Recreation Commission that the actual design of the Twin Creeks Public Park and adjacent public streets did
not change though the public right — of — way was increased with the acreage reduced at the park. The physical
location of the street curb and gutters have not changed. It was also noted that the Oak Grove Park grew from
6.18 acres in July 15, 2103 to 6.83 acres in November 17, 2014, which ironically increases the proposed public
parkland acreage dedication from 13.21 to 13.66 acres.
We request that the City Council acknowledge their April 8, 2014 Specific Plan Amendment and Tentative Map approval,
which are based upon the July 15, 2103 Parks and Recreation Commission approvals, and approve the proposed
Parkland Dedication Ordinance In — Lieu Credits for the proposed improvements at the Twin Creeks Park. Please let
know if you should need any further information.
Please note that since the City's Ordinance states that the Parks and Recreation Commission need only provide
recommendations for the parks and credits under the Parkland Dedication Ordinance, our understanding is that an
appeal is not necessary except that you have stated that Michelle Kenyon, the City Attorney has determined that an
appeal is appropriate in this case. Therefore, we are again stating that we are appealing the November 17, 2014 Parks
and Recreation Commission actions.
Kevin
EXHIBIT 2
UNIVERSITY DISTRICT
LAND USE PLAN
LEGEND
PARK
PUBLIC I INSTITUTIONAL
OPEN SPACE
CONFIGURATION, UNIT COUNT & UNIT TYPES SUBJECT TO
CHANGE PURSUANT TO THE TENTATIVE MAP, N O R T H
UNIVERSITY DISTRICT LAND USE PLAN
0 400 800 1600 UNIVERSITY DISTRICT SPECIFIC PLAN
milli ROHNERT PARK CALIFORNIA
SCALE: 1 " =800'
po
z
rri
ESTATE RESIDENTIAL
LOW DENSITY RESIDENTIAL
_
MEDIUM DENSITY RESIDENTIAL
P I I I MEDIUM DENSITY
_
HIGH DENSITY RESIDENTIAL
_
MIXED -USE
PARK
PUBLIC I INSTITUTIONAL
OPEN SPACE
CONFIGURATION, UNIT COUNT & UNIT TYPES SUBJECT TO
CHANGE PURSUANT TO THE TENTATIVE MAP, N O R T H
UNIVERSITY DISTRICT LAND USE PLAN
0 400 800 1600 UNIVERSITY DISTRICT SPECIFIC PLAN
milli ROHNERT PARK CALIFORNIA
SCALE: 1 " =800'
po
z
rri
EXHIBIT 3
TWIN CREEKS PARK
LANDSCAPE PLAN
0
Q
O
W
Z
Q
J
TWIN CREEKS ROAD
KINSALE PLACE
U
i
L
7
C
J
i
NOTE:FOR ILLUSTRATIVE PURPOSES ONLY.
CONCEPTUAL AND PRELIMINARY, SUBJECT TO
BEING FINALIZED AT THE TENTATIVE MAP.
CALLOUT LEGEND
OCONCRETE WALK, TYP.
OMONUMENT SIGN
OPASSIVE TURF AREA, TYP.
OPICNIC AREA WITH OVERHEAD SHADE STRUCTURE
OBENCHES, TYP.
O2 -5 YEAR OLD TOT LOT
O5 -12 YEAR OLD TOT LOT
OHALF COURT BASKETBALL COURT, TYP.
ORESTROOM BUILDING.
10 SOCCER FIELD, TYP.
11 BASEBALL FIELD WITH SKINNED INFIELD
12 BLEACHERS
13 DUGOUT, TYP.
14 STREET TREE, TYP.
15 ACCENT TREE, TYP.
(ti SHADE TREE, TYP.
■ VAST OAK AT UNIVERSITY DISTRICT www.vander-roolen.com
0' 15' 30' 60' 120'
rookf i _+
Landscape Plan Conceptual Design Napa Sacramento
TWIN CREEKS PARK + , : , , 855 Bordeaux Way 2617 KStreet —
`, Suite 240 Suite 175
�„ ,i / t� x //7 l 1 �\\ V Na a, CA Sacramento, CA
Homes s 92299 95816
Ro h n e rt Park, California fax 707.224.821 fax 916.46.7051 Scale: 1" = 30' -0" October 2014 NORTH Project No. 04614
fax: 707.224.6821 fax: 916.446.7051
Copyright 2010 vanderToolen Associates. The drawings or written materials contained herein constitute the original and unpublished work of the landscape architect. Reproduction, use or alteration in any form is strictly prohibited without the written consent of vanderToolen Associates.
EXHIBIT 4
TWIN CREEKS PARK -
PARK IMPROVEMENTS
COST ESTIMATE
vanderToolen
L A N D S C A P E
A R C H I T E C T S
University District
Twin Creeks Park
OPINION OF PROBABLE LANDSCAPE CONSTRUCTION COSTS
ROHNERT PARK, CALIFORNIA
30- Oct -14
NO. ITEM UNIT QUAN. COST EXTENSION TOTAL
5
6
Shrub areas
H droseeded Turf Area
SF
SF
22,822
218,781
$ 1.75
$ 1.25
1 $
$
1
Soil prep. & fine grading
SF
241,603
$ 0.45
$ 108,721.35
$ 10,080.00
2
Shrub & Groundcover Area
SF
22,822
$ 2.50
$ 57,055.00
68
6
3
Hydroseeded Turf
SF
218,781
$ 0.30
$ 65,634.30
$ 15,000.00
4
Bark Mulch
I SF
1 22,8221
$ 0.50
1 $ 11,411.00
$ 1,400.00
Sub -total $ 242,821.65
1 $ 242,821.65
5
6
Shrub areas
H droseeded Turf Area
SF
SF
22,822
218,781
$ 1.75
$ 1.25
1 $
$
39,938.50
273,476.25
10
16' High Baseball Field Fencing
Sub -total
112
$ 90.00
$ 10,080.00
$
313,414.75
$ 313,414.75
7
8
115 Gallon
24" Box
EA
EA
68
6
$ 110.00
$ 275.00
1 $
$
7,480.00
1,650.00
ALLOW
2
Sub -total
$ 15,000.00
13
$
9,130.00
$ 9,130.00
9
10' High Baseball Field Fencing
LF
120
$ 60.00
$ 7,200.00
10
16' High Baseball Field Fencing
LF
112
$ 90.00
$ 10,080.00
11
Backstop
ALLOW
1
$ 25,000.00
$ 25,000.00
12
Dugout
ALLOW
2
$ 7,500.00
$ 15,000.00
13
Player Benches
EA
2
$ 700.00
$ 1,400.00
14
Bleachers
EA
2
$ 15,000.00
$ 30,000.00
15
Home Plate, Bases, Pitcher's Mound, etc.
ALLOW
1
$ 400.00
$ 400.00
16
Basketball Standard and Goal
EA
2
$ 1,500.00
$ 3,000.00
17
Shade Structure
ALLOW
1
$ 108,000.00
$ 108,000.00
18
Prefab Restroom & Concession Stand
ALLOW
1
$ 150,000.00
$ 150,000.00
19
Waste Receptacle
EA
6
$ 850.00
$ 5,100.00
20
6' Bench
EA
6
$ 1,215.00
$ 7,290.00
21
Picnic Table
EA
6
$ 1,820.00
$ 10,920.00
22
ADA Picnic Tables
EA
4
$ 1,820.00
$ 7,280.00
23
Entry Sign
ALLOW
1
$ 9,500.00
$ 9,500.00
24
Hi -Lo Drinking Fountain
ALLOW
1
$ 6,000.00
$ 6,000.00
25
School Age Play Structure w /Swings
ALLOW
1
$ 45,000.00
$ 45,000.00
26
Preschool Age Play Structure w /Bouncers
ALLOW
1
$ 45,000.00
$ 45,000.00
27
Bike Racks
EA
2
$ 350.00
$ 700.00
28
Safety Lighting
ALLOW
1
$ 25,000.00
$ 25,000.00
Sub -total $ 511,870.00
$ 511,870.00
29
30
31
32
33
34
35
36
37
38
39
40
41
v and erTooIen �,
L A N D S C A P E
A R C H I T E C T S
Sub -total
$ 530,148.50 1 $ 530,148.50
42 90 Day Maintenance SF 298,566 $ 0.03 $ 8,956.98
43 Fees & Permits ALLOW 1 $ 190,000.00 $ 190,000.00
44 Consultant Costs ALLOW 1 $ 286,000.00 $ 286,000.00
Sub -total $ 484,956.98 $ 484,956.98
SUB TOTAL: $ 2,092,341.88
15% CONTINGENCY: $ 313,851.28
GRAND TOTAL: $ 2,406,193.16
Rough grading
A.C. Street Paving
Streetlight Standards
Curb & Gutter
C -3 Stormwater improvements
Baseball Infield Mix
SF
7,520
$ 3.00
$ 22,560.00
Seat Wall
LF
212
$ 150.00
$ 31,800.00
Concrete Curb..Play Area
LF
308
$ 20.00
$ 6,160.00
Rubberized Play Surface
SF
2,075
$ 20.00
$ 41,500.00
Engineered Wood Fiber
SF
6,680
$ 10.00
$ 66,800.00
Stabilized Decomposed Granite
SF
1,600
$ 10.00
$ 16,000.00
Asphalt Paving at Basketball Courts
SF
5,161
$ 3.50
$ 18,063.50
Concrete Header at Basketball Courts
LF
306
$ 10.00
$ 3,060.00
Basketball Striping
ALLOW
1
$ 450.00
$ 450.00
Walkway Conc. Paving incl. R.O.W.
SF
40,871
$ 5.00
$ 204,355.00
sidewalks
Colored Enhanced Concrete
SF
3,350
$ 10.00
$ 33,500.00
Playground Ramps
EA
2
$ 450.00
$ 900.00
Landscape Drainage
ALLOW
1
$ 85,000.00
1 $ 85,000.00
Sub -total
$ 530,148.50 1 $ 530,148.50
42 90 Day Maintenance SF 298,566 $ 0.03 $ 8,956.98
43 Fees & Permits ALLOW 1 $ 190,000.00 $ 190,000.00
44 Consultant Costs ALLOW 1 $ 286,000.00 $ 286,000.00
Sub -total $ 484,956.98 $ 484,956.98
SUB TOTAL: $ 2,092,341.88
15% CONTINGENCY: $ 313,851.28
GRAND TOTAL: $ 2,406,193.16
Rough grading
A.C. Street Paving
Streetlight Standards
Curb & Gutter
C -3 Stormwater improvements
EXHIBIT 5
OCTOBER 20, 2014 PARKS AND
RECREATION COMMISSION REPORT
FOR PROPOSED PARK DEDICATION
AND IMPROVEMENTS UNIVERSITY
DISTRICT SPECIFIC PLAN -TWIN
CREEKS PARK
��H
9 �
CRiIFORN�P
City of Rohnert Park
Parks and Recreation Commission Report
DATE: October 20, 2014
ITEM No:
SUBJECT: Proposed Park Dedication and Improvements University District Specific
Plan — Twin Creeks Park
LOCATION: Within the University District Specific Plan Area (approximately 300 acres
located south of Keiser Avenue, west of Petaluma Hill Road, north of
Sonoma State University ( "SSU ") and Copeland Creek)
APPLICANT: University District LLC
Proposal
Request for final review of the Twin Creeks Park within the Vast Oak area of the University
District Specific Plan ( "UDSP "). As shown on the approved Land Use Plan for the UDSP
(included as Attachment A), the Specific Plan Area includes two parks. Twin Creeks Park would
be comprised of approximately 6.83 acres and would be centrally located in the Plan Area. Oak
Grove Park would be approximately 6.83 acres and would be located adjacent to the northern
boundary of the Plan Area. The park landscape plans (Attachment B) provide illustrative designs
for the park and the park landscape construction plans (Attachment C) provide construction
specifications for the park.
Background
The University District Specific Plan ( "Specific Plan ") is one of five specific plan areas designated
in the City's General Plan for future development. The Specific Plan includes approximately 300
acres of lands owned by five property owners (University District LLC, Vast Oak Properties,
Cotati - Rohnert Park Unified School District, Gee, and Linden) in the City of Rohnert Park. In
2006, the University District Specific Plan was approved and associated General Plan amendments
were adopted and implemented. The Specific Plan Area was annexed to the City in 2006.
Page 1
Subsequent to the 2006 approvals, the project applicant submitted applications proposing to amend
the Specific Plan. The proposed amendments included changes to the proposed parks, including
increases in total park acreage and reconfigured park layouts. On June 27, 2013, the Planning
Commission held a hearing to review the proposed Preliminary Land Use Plan for the UDSP
Specific Plan Amendment. The purpose of the hearing was to receive input from commissioners
and the public in consideration of the Specific Plan. The Commissioners generally supported the
Preliminary Land Use Plan as presented and felt that the reconfiguration of the two parks was an
improvement to the previous plan. On July 13, 2013, the Parks and Recreation Commission
reviewed and provided input in support of the preliminary parks plan. Comments received at the
June 27, 2013 Planning Commission hearing and July 13, 2013 Parks and Recreation Commission
were forwarded to the City Council for their consideration at their July 23, 2013 hearing on the
Preliminary Land Use Plan. City Council reviewed on the preliminary plan, provided comments to
the applicant for use in preparing the Specific Plan applications.
In April 2014, the City Council approved revisions to the adopted Specific Plan, including park
plans. The changes to the Specific Plan resulted in an alteration in the number of residential units
by land use designation, the gross acreage and configuration for each designation, and reduced the
total commercial building area. As part of the approval process, the City Council approved an
Addendum to the UDSP EIR and approved the following entitlements in order to implement the
proposed Project: Rescission of Tentative Maps and Development Area Plans approved in 2006;
General Plan Amendments; Revised Specific Plan; Tentative Map; Tentative Parcel Map; and
Development Agreement.
At this time, the applicant has provided the final plans for Twin Creeks Park for Parks and
Recreation approval. Twin Creeks Park is included in the first land development phase for the
UDSP Project ( "Vast Oak West "). As discussed in greater detail below, the applicant proposes to
satisfy the parkland dedication requirements for the Vast Oak West development phase through the
dedication and improvement of the 6.83 acre Twin Creeks Park.
Twin Creeks Park
As shown on Sheet L -1 of Attachment B, amenities at Twin Creeks Park would include a passive
turf area, bocce courts, two tot lots, a half -court basketball court, soccer field, baseball field with
bleachers and dugouts, a picnic area with shade structures, and a concessions and restroom
building. This design is consistent with the presentation at the July 23, 2013 Parks and Recreation
Commission. Also included in Attachment B on Sheet L -2 are images depicting sample play and
park equipment. Sheet L -3 provides photographs of representative trees and shrubs proposed for
Twin Creeks Park. The final page of Attachment B provides a cost estimate for the proposed Twin
Creeks park improvements totaling $2,301,007.72.
General Plan
State law requires each General Plan to contain an Open Space element to address preservation,
protection and provision of land that is set aside for conservation and recreational purposes.
Rohnert Park's General Plan 2000, Chapter 5 Open Space, Parks, and Public Facilities, offers such
goals and policies:
Goals:
Provide an integrated system of parks and trails throughout the City to meet the
community's recreational needs.
Develop additional parkland in the city to meet the standards of required park acreage for
new residents.
Ensure adequate funding for parks and recreation facilities acquisition, development and
maintenance.
Ensure that parks and recreation facilities are safe and secure.
Policies:
Prepare a Parks, Recreation and Open Space Master Plan to implement General Plan
policies and proposals.
Establish a parkland dedication or in lieu fee at a standard of 5 acres of community and
neighborhood parks per 1,000 new residents.
Subdivision Ordinance
Pursuant to the City of Rohnert Park Municipal Code sections 16.14.020 (Park dedication):
"At the time of application for a preliminary or final development plan or specific
plan, the parks and recreation commission shall review and make a report to the
planning commission regarding the size, layout, and configuration of any
proposed park dedication. The parks and recreation commission's
recommendation shall be based upon the following:
i. Conformance of the size, layout and configuration of any proposed parkland
with the city's general plan and the city's zoning ordinance; and
ii. Conformance with any applicable parks and recreation commission standards.
The park dedication ordinance also contains a general standard for residential developments.
Specifically, five (5) net acres of park is required for each one thousand persons.
Parks and Recreation Facilities Master Plan ( "Master Plan ")
The goals and policies of the Master Plan include:
Provide safe, clean and well- maintained parks and facilities to meet the diverse needs of a
changing and growing community.
Create and enhance a positive community image to strengthen livability and sense of place
through outstanding parks, facilities and programs.
Policies:
• Adopt the park classifications and definitions that are within the Master Plan.
• Require 5 acres per 1,000 residents (511000).
• Ensure that new development meets the 511000 requirement.
• Develop park maintenance standards and resource management plans.
• Provide recreation experiences to meet a diverse and changing community.
• Provide health and wellness opportunities for residents of all ages.
• Support opportunities for neighborhood -based social gatherings
Parkland Dedication
California Government Code Section 66477, Subdivision Map Act, referred to as the Quimby Act,
permits local jurisdictions to require the dedication of land and/or the payment of in -lieu fees
solely for park and recreation purposes. The required dedication and/or fee are based upon the
residential density, parkland cost, and other factors. Land dedication and fees collected pursuant to
the Quimby Act may be used for acquisition, improvement, and expansion of park, playground,
and recreational facilities or the development of public school grounds. The City of Rohnert Park
requires 5.0 acres of parkland per 1,000 persons.
Based on the following calculations, the applicant is required to develop and dedicate 21.96 acres
of parkland.
Table 1: Acreage Requirements for UDSP (Vast Oak and UD LLC)
To satisfy the required 21.96 acres of parkland, the Applicant is proposing to dedicate 13.66 total
acres of parkland within the University District Specific Plan Area (Twin Creeks Park = 6.83 acres
and Oak Grove Park = 6.83 acres). To satisfy the remaining 8.30 acres of parkland dedication
required by the ordinance, the applicant is seeking credits for improvements to the dedicated land
based on the value of the improvements (see below).
The City is willing to accept the land dedication and offers credits for parkland improvements.
There are several reasons to support consideration of credits for improvements:
• City not equipped to build park improvements
• Limited grant monies available for park improvements
• State law requires recreational opportunities be made available based on population
• Raw land without improvements is unattractive, weed -laden and readily becomes an
nuisance discouraging new buyers rather attracting them
Value of Land and Improvements
Staff recommends, based on their review of surrounding comparables, that $317,500 per acre is
utilized for the in -lieu fee calculations. Based on this formula, the following valuation has been
utilized for this portion of the University District Specific Plan Area:
In —Lieu fee based on 8.30 acres @ $317,500 /acre: $2,635,250.00 total land value.
Single
Multi -
Family
Family
Total
Detached
Units
Units
Type
1,236
218
- --
Rate
3.2 persons
2.0
- --
per
persons
household
per
household
Total Persons
3,955.2
436
- --
Total Acres Required by
19.78
2.18
21.96
Ordinance (5 acres /1,000
persons)
To satisfy the required 21.96 acres of parkland, the Applicant is proposing to dedicate 13.66 total
acres of parkland within the University District Specific Plan Area (Twin Creeks Park = 6.83 acres
and Oak Grove Park = 6.83 acres). To satisfy the remaining 8.30 acres of parkland dedication
required by the ordinance, the applicant is seeking credits for improvements to the dedicated land
based on the value of the improvements (see below).
The City is willing to accept the land dedication and offers credits for parkland improvements.
There are several reasons to support consideration of credits for improvements:
• City not equipped to build park improvements
• Limited grant monies available for park improvements
• State law requires recreational opportunities be made available based on population
• Raw land without improvements is unattractive, weed -laden and readily becomes an
nuisance discouraging new buyers rather attracting them
Value of Land and Improvements
Staff recommends, based on their review of surrounding comparables, that $317,500 per acre is
utilized for the in -lieu fee calculations. Based on this formula, the following valuation has been
utilized for this portion of the University District Specific Plan Area:
In —Lieu fee based on 8.30 acres @ $317,500 /acre: $2,635,250.00 total land value.
The applicant has provided calculations for the value of park improvements for the proposed Twin
Creeks Park (see Attachment B). Attachment D shows the full breakdown of the applicant -
provided parkland dedication and improvement calculations, although only Twin Creeks Park is
under review at this time.
As shown in Attachment B, the applicant has provided an estimated value of the Twin Creeks park
improvements including landscaping, trees, irrigation, structures and amenities, hardscape, and
miscellaneous costs totaling $2,301,007.72.
The applicant is dedicating 6.83 acres of parkland for Twin Creeks Park plus requesting credits for
the Twin Creeks Park parkland improvement costs. To satisfy the remaining parkland
requirements for the Plan Area, the applicant is proposing to dedicate the 6.83 acre Oak Grove
Park and would seek credits for park improvements. Final plans for the Oak Grove Park will be
submitted at a future date.
The parkland requirements for the first land development phase ( "Vast Oak West ") would be
satisfied through the dedication of the 6.83 acre Twin Creeks Park, with the positive mitigation
variance being applied to the second land development phase ( "Vast Oak East SFD "). As required
in Section 4.11 and Exhibit C of the UDSP Development Agreement, the developer is required to
dedicate the Twin Creeks Park and post a surety bond for the Twin Creeks Park improvements
prior to the filing of the 1 st Final Map The second development phase would be mitigated
through the improvement of the Twin Creeks Park and the use of the positive variance from the
first land development phase. The second land development phase would also have positive
acreage variance available after its mitigation, which would then be applied to the next land
development phase.
As previously noted, the improvement values are equivalent to the total cost of land values.
Should the City accept the land dedication and offer credits for the parkland improvements, no
further in -lieu fee payment would be required of developer.
Staff Analysis:
Described above, the proposed Twin Creeks Park Plan, in conjunction with the Oak Grove Park
dedication and proposed improvements, would satisfy the General Plan parkland dedication and in
lieu fee requirements for the project. The proposed in -lieu fee credits for Twin Creeks Park of
$2,301,007.72 based on valuation of improvements are consistent with the Subdivision Ordinance
and the Twin Creeks Park size, layout and configuration is consistent with the goals and policies of
the Parks and Recreation Master Plan.
Staff has reviewed the proposed final plans for Twin Creeks Park and has the following comments
and suggestions related to the park layout and amenities:
1. Reduce total number of trees around the turf area (see figure on following page)
2. Reduce turf area to end before tree line (see figure on following page)
3. Reconfigure basketball courts to full half -courts and shift layout to south side of the
semi - circle walkway
4. Remove trees /shrubs around restroom and concession building to increase visibility and
minimize vandalism
5. No Platanus Columbia or Pyrus Calleryana Chanticleer trees
6. Remove concession facilities and replace with all unisex restrooms within the previous
concession area footprint
7. Add restrooms in bocce area, move bocce area to one of the turf areas along the outside
edge, reconfigure tot lot
8. Restroom to include locking doors with alarm and provision for surveillance
equipment. Staff would prefer unisex restrooms with no stalls /partitions
9. Add onsite parking — to be located in one of the outer turf areas
Additional comments regarding park design and layout may be presented at the Commission
meeting.
The figure below shows the trees recommended for removal and provides the proposed boundary
line for the turf area. Staff will present these recommendations at the Commission meeting and
will be available to respond to questions.
- ifen x to h c rm-d
We llow line is the boundary to which the grass should come to, no grass been trees
Environmental Determination
Pursuant to the California Environmental Quality Act (CEQA), the City of Rohnert Park, as the
lead agency, has conducted an environmental review of the Project. The City prepared an
Environmental Impact Report (EIR) to address the potentially significant adverse environmental
impacts that may be associated with the planning, construction, or operation of the Project and to
identify appropriate and feasible mitigation measures and alternatives that may be adopted to
significantly reduce or avoid the impacts identified in the EIR. The City certified the Final EIR on
May 23, 2006 and approved an Addendum to the Final EIR on April 8, 2014. The proposed park
plan is consistent with the analysis in the EIR and Addendum and would not result in additional
environmental effects. Therefore, no additional environmental review is necessary.
Public Notification
This item has duly noticed published in the Community Voice and posted at the prescribed
locations in Rohnert Park.
Staff Recommendation:
Based on the information presented in this report, City staff is recommending that the Parks and
Recreation Commission review the information submitted by the applicant and discuss potential
revisions and staff input on the park design. Staff further recommends that the Commission direct
staff to return with park plans for final Commission action..
Attachments:
A. University District Land Use Plan
B. Twin Creeks Park Landscape Plan
C. Twin Creeks Park Landscape Construction Plan
D. Parkland Dedication Credits and Improvement Calculations
APPROVALS:
Marilyn Ponton, AICP Date
Interim Development Services Director
John McArthur
Public Works Director
Date
EXHIBIT 6
MINUTES FROM OCTOBER 20, 2014
PARKS AND RECREATION
COMMISSION MEETING
PARKS AND RECREATION COMMISSION
OF THE CITY OF ROHNERT PARK
REGULAR MEETING MINUTES
Monday October 20, 2014
The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park City
Hall, 130 Avram Avenue, Rohnert Park, for a regular meeting to commence at 5:30pm.
Call to order
The meeting was called to order by Vice Chair Bird at 6:00 p.m.
Roll Call
Present: Vice -Chair Bird, Black, Griffin
Absent: Chair Tracy, Commissioner Borr
Staff Present: Mitch Austin, Recreation Supervisor (temporary)
John McArthur, Director of Public Works and Community Services
Kimberly Roberts, Part -Time Administrative Assistant
Pledge of Allegiance
The Pledge of Allegiance was led by Vice Chair Bird
Acknowledgment of Meeting Agenda Posting
Recreation Supervisor Austin acknowledged posting of the regular meeting agenda the required public
places per Brown Act requirements.
Item 1. Approval of Minutes
Action: Moved/second (Black/Griffin) to approve the September 15, 2014 minutes. Motion carried
unanimously by the following 3 -0 -2 vote: AYES: Bird, Black, Griffin, NOS: None, ABSENT: Tracy,
Borr
Item 2. Public Comment
None
Item 3. University District Twin Creeks Park Final Review
Development Services Director Marilyn Ponton led a power point presentation on the final review of
the University District Twin Creeks Park. The developer Kevin Poulson and landscape architect Phil
Vandertoulin were also present to answer questions for the Commissioners. Recreation Supervisor
Austin shared that staff has recommended to the developers removing some trees to increase sightline,
relocating the bathrooms to an area with more foot traffic to decrease potential vandalism, restricting
grass to the edge of the trees, relocating the basketball courts, and additional parking.
Commissioner Black agreed with the changes recommended by staff. She requested more information
why the acreage of the park has decreased from 7.08 acres to 6.83 acres. She also referenced the
meeting minutes from June 17, 2013 Parks & Rec Commission stating, "Commissioners Black and
Page 2 of 4
Bird would like the developer to consider the recommendations made in the 2008 PROS Report
regarding needed park amenities. They feel this may be a missed opportunity if only `more of the
same' is built ". Commissioner Black feels this request wasn't taken seriously by the developers; she
had hoped to see more diversity in the park features. She also suggested removing the Prunus C.
`Krauter Vesuvius' from the list of trees used as she's seen them dying around town.
Commissioner Griffin would like to see more native plants used in the landscaping. There is only one
native species on the list of plants to be used. Vice Chair Bird had similar concerns to Commissioner
Black in that their previous suggestions weren't considered. Also, he questions if we'll need more
bocce courts if some are being installed at the Callinan Sports & Fitness Center. He would also like to
see how the credit breaks down with the removal of the trees.
Developer Kevin Poulson spoke and shared that he agrees with staff suggestions except for including a
parking lot, he feels there should be sufficient parking. He also addressed Commissioner Black's
concern on the change in acreage. He stated City staff shared they wanted public right of way
expanded to the back of sidewalk, not the back of curb. This plan is the same dimensions and acreage
as before if you count back of curb to back of curb. There will also be public park space along
Hinebaugh Creek that developers are planning on restoring. Landscape architect Phil Vandertoulin
shared that while the Red Oak isn't native; it's well utilized in urban areas.
The Commission would like to either have a special meeting or meet in a workshop to discuss their
concerns in more detail.
Item 4. Petanque Courts Proposal Preview
Recreation Supervisor Austin presented a slide showing the proposed location of the petanque courts
behind the Callinan Sports and Fitness Center. Petanque tournaments require 12 courts for play, so the
proposal is 12 courts as well as 2 bocce courts. Staff supports this layout. Recreation Supervisor Austin
invited FPUSA (Federation of Petanque USA) club member Teri Sirico and club member /Rohnert
Park resident Philip Leveau to speak before the Commission. They shared information about the
FPUSA club, their plan for the petanque courts, and its benefits to the community. Ms. Sirico has also
been working with a representative of Council on Aging to include petanque to the 2015 Wine Country
Senior Games. Ms. Sirico also shared the club would help with court maintenance. The official
proposal will be presented in November.
Item 5. Gold Ridge Community Garden Proposal and Outreach
Residents Christal Barquero and Shanea Thompson present their proposal for the Gold Ridge
Community Garden. Both ladies shared that the vision of the community garden stemmed from a
desire to beautify the area and bring the community together. They would like to see this project be
self - sufficient with members of the community assisting with the upkeep and communication. The
proposed garden will be approximately 40 plots of raised beds 36 inches apart in order to be
Americans with Disabilities Act (ADA) compliant and ease of access with wheelbarrows. There will
ultimately be a small four foot high fence surrounding the garden to help keep animals out and storage
shed.
Commissioner Black acknowledged that this is a long term commitment and would like to see what
kind of agreement the city and community can make that's fair on both sides in case the City ever
needs to uses the space for something else. She also encouraged Christal Barquero and Shanea
Page 3 of 4
Thompson to think about how they want to control the usage of certain plants. Corn, of example, can
cause shade and blueberries and zucchini plants can grow quite large and onto paths.
Commissioner Griffin pointed out that on the Contract of Bylaws page it references the Goldridge
Community Garden Committee as the highest ranking authority of the community garden. Christal
Barquero acknowledged that they had noticed that and the City of Rohnert Park would be the highest
governing authority of the community garden. The bylaws are still being formulated.
Vice Chair Bird asked what the City was envisioning in terms of it would be a lease? Recreation
Supervisor Austin answered that it would be a user agreement with the group and make sure it's
managed similar to other public spaces.
Vice Chair Bird asked if the garden will be open to those outside of Rohnert Park. Ms. Barquero and
Ms. Thompson would like the spaces be first offered to city residents, but she agrees community is
important and would like for others to have the opportunity to enjoy the space.
Commissioner Black asked if the next step would be notifying the community. Recreation Supervisor
Austin shared that a community outreach of flier that included notice about the garden and invitation to
a public meeting had been mailed to a 150' radius surrounding the park and public meetings were
being held at Goldridge multi use room. Vice Chair Bird noted that the timeline in the proposal lists
the building of the garden as September through December. Ms. Barquero shared that it's been
amended to be hopefully receiving approval from the Parks & Rec Commission in November, bring it
to City Council in December, and then in January, sign -up gardeners for the 2015 planting season.
Shanea Thompson shared that they are willing to come back to the Commission on a regular basis,
such as quarterly, to inform the Commission of the status and any updates.
Item 6: Callinan Sports & Fitness Center, Locker Room Project
Recreation Supervisor Austin presented the proposed plans for the Callinan Sports & Fitness Center
locker room renovation. Recreation Supervisor Austin also noted that the plans are on public display at
the Callinan Sports and Fitness Center. Dave Zarrow from Glass & Associates Architect also came
forward to review the plans for the Commission. Some highlights are removing the broken spas, larger
lockers, individual shower stalls, low flow water fixtures to conserve water, new floor tile, a grooming
counter and more ADA compliant access.
Item 7: Committee Reports:
• Sports Center Subcommittee (Born and Griffin): Discussed in Item 6
• Senior Center Advisory Committee (Black; Tracy): Haven't met
• Bicycle Advisory Committee Liaison (Griffin, Bird): Griffin wasn't present at the last
meeting, but he passed out copies of the Bicycle Advisory Committee agenda to the
Commissioners
Item 8: Matters to /from Commissioners
a.) Park Signage and Naming Policy Discussion
Recreation Supervisor Austin informed the Commission that a Park Signage and Naming
Policy is being discussed by staff. The official proposal will be presented at a later date.
Page 4 of 4
Commissioner Black noted that a few years ago the Commission discussed donation
recognition. There might be something that addresses signage in that document.
b.) Restroom Re- opening Planning
Recreation Supervisor Austin informed the Commission that staff is formulating an internal
team to figure out a plan to reopen restrooms and prevent vandalism.
c.) B -Pool Renovation Update
Recreation Supervisor Austin informed the Commission that the City Council has approved a
plan to renovate Benicia Pool. He will keep the Commission apprised of the process.
Commissioner Bird asked when the projected completion will be. Recreation Supervisor Austin
said that they are planning to have Benicia Pool ready to reopen in time for the Summer 2015
season.
d.) H -Pool Update
Recreation Supervisor Austin informed the Commission that there have been some issues
recently with Honeybee Pool. Public Works has replaced the lights and is working to resolve
some chemical issues.
e.) November Agenda Preview
Recreation Supervisor Austin introduced the idea of working with an agenda plan, so as topics
that need further review come up, they can be worked into future agendas.
Adjournment- There being no further business, Vice Chair Bird adjourned the regular meeting of the
Parks and Recreation Commission at 7:54 p.m.
Mike Bird, Vice Chair Mitch Austin, and Recreation Supervisor (temporary)
EXHIBIT 7
NOVEMBER 17, 2014 PARK AND
RECREATION COMMISSION REPORT
FOR SECTION 6.14.020(J) PARK
DEDICATION CREDIT FOR PARK AND
RECREATION IMPROVEMENTS -TWIN
CREEKS PARK
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City of Rohnert Park
Parks and Recreation Commission Report
DATE: November 17, 2014
ITEM No:
SUBJECT: Section 6.14.020(J) Park Dedication Credit for Park and Recreation
Improvements
LOCATION: Within the University District Specific Plan Area (approximately 300
acres located south of Keiser Avenue, west of Petaluma Hill Road, north
of Sonoma State University ( "SSU ") and Copeland Creek)
APPLICANT: University District LLC
Proposal
The proposal is a request for review of credits for park and recreation improvements to partially
satisfy park dedication requirements for the University District Specific Plan ( "UDSP "). The
developer is seeking Parks and Recreation Commission approval of parkland dedication and fee
credits for the Twin Creeks Park within the first land development phase for the UDSP Project
( "Vast Oak West ").
As shown on the approved Land Use Plan for the UDSP (included as Exhibit 1), the Specific
Plan Area includes two parks. Twin Creeks Park would be comprised of approximately 6.83
acres and would be centrally located in the Plan Area. Oak Grove Park would be approximately
6.83 acres and would be located adjacent to the northern boundary of the Plan Area. The UDSP
developer is proposing to meet the City's required park dedication requirements through the
dedication of land for Twin Creeks Park and Oak Grove Park (13.66 acres) plus credits received
for proposed park and recreation improvements.
In 2013, the project applicant submitted applications proposing to amend the Specific Plan. The
proposed amendments included changes to the proposed parks, including increases in total park
acreage and reconfigured park layouts. The Planning Commission reviewed the Preliminary
Land Use Plan on June 27, 2013 and the Parks and Recreation Commission reviewed the
preliminary parks plans on July 13, 2013. Minutes from the Parks and Recreation Commission
July 2013 meeting indicate conceptual approval of the parks plans. Comments received at both
hearings were forwarded to the City Council for their consideration at the July 23, 2013 hearing
on the Preliminary Land Use Plan. City Council reviewed the Preliminary Land Use Plan and
provided comments to the applicant for use in preparing the Specific Plan applications. In April
2014, the City Council approved revisions to the adopted Specific Plan, including park plans.
Twin Creeks Park
On October 20, 2014, the Parks and Recreation Commission held a hearing to conduct the final
review of plans and approval of fee credits for the UDSP Twin Creeks Park, which will be
constructed during the first land development phase for the UDSP Project. Based on comments
received at the October 2014 Parks and Recreation Commission meeting, the applicant revised
the design of Twin Creeks Park as shown on Exhibit 2. Revisions to the costs for park
improvements were also made due to the following changes:
1. The Bocce Ball courts were eliminated and the number of trees reduced, which reduced
some costs by less than $10,000.
2. Costs for replacing turf areas at edges with shrub planting areas increased as shrub
planting areas are $2.50 per square foot rather than $.50 per square foot.
3. Additional shrub areas were added to replace turf areas that are now too small to mow
and therefore had to be eliminated due to the relocation of the basketball courts.
4. Irrigation for shrub areas is more expensive than for turf areas.
5. The basketball court areas were increased as the City requested, which added costs.
6. Added walkways to make the relocated basketball courts have better accessibility.
At this time, the applicant is seeking Parks and Recreation Commission approval of fee credits
for improvements to Twin Creeks Park. A cost estimate for the total value of park improvements
for the proposed Twin Creeks Park is included as Exhibit 3. The calculations for the dedication
and improvement credits are discussed below.
Pursuant to Section 16.14.020 (K)(3)(a) of the City of Rohnert Park Municipal Code, the Parks
and Recreation Commission will again review the park plans at the time of Final Map. The
Commission will review and make a recommendation to the City Engineer regarding the specific
improvements proposed to satisfy a tentative map condition related to parkland dedication.
Parkland Dedication
California Government Code Section 66477, Subdivision Map Act, referred to as the Quimby
Act, permits local jurisdictions to require the dedication of land and/or the payment of in -lieu
fees solely for park and recreation purposes. The required dedication and/or fees are based upon
the residential density, parkland cost, and other factors. Land dedication and fees collected
pursuant to the Quimby Act may be used for acquisition, improvement, and expansion of park,
playground, and recreational facilities or the development of public school grounds. The City of
Rohnert Park requires 5.0 acres of parkland per 1,000 persons.
Based on the following calculations (see Table 1 below), the project applicant is required to
develop and dedicate a total of 21.96 acres of parkland for the UDSP Project.
Table 1: Acreage Requirements for UDSP
(Vast Oak and UD LLC)
To satisfy the required 21.96 acres of parkland, the applicant is proposing to dedicate 13.66
acres of parkland within the University District Specific Plan Area (Twin Creeks Park = 6.83
acres and Oak Grove Park = 6.83 acres). To satisfy the remaining 8.30 acres of parkland
dedication as required by the ordinance, the applicant is seeking credits for improvements to the
dedicated land based on the value of the improvements.
The City is willing to accept this land dedication and will offer credit for parkland
improvements, as discussed below.
Credit for Park and Recreation Improvements
As provided in Section 16.14.020(J) of the City of Rohnert Park Municipal Code, when a
subdivider provides funding for park and recreation improvements to dedicated land (other than
public works improvement costs required by subsection (E)(3) of Section 16.40.020 of the
Municipal Code), the value of additional improvements may be used as credit toward the
required payment of fees or dedication of land set forth by Section 16.14.020 Parkland
Dedication. Developers may not receive credits for required improvements including full street
and utility connections and fencing along the property line (Section 16.14.020(D)(3)).
The value of improvements to dedicated land eligible for credits includes acquisition,
improvement, and expansion of park, playground, and recreational facilities or the development
of public school grounds.
As required by Section 16.14.020(J), a subdivider must obtain a recommendation of the proposed
improvements for credit from the Parks and Recreation Commission, as well as approval from
the City Council.
UDSP Proposed Improvements for Credit
Based on review of surrounding comparables, Staff recommends that $317,500 per acre is
utilized as the fair market value of land in calculating fees in -lieu of land dedication. Based on
Single
Family
Multi- Family
Total
Detached
Units
Units
Type
1,236
218
- --
Rate
3.2 persons
2.0 persons
- --
per household
per household
Total Persons
3,955.2
436
- --
Total Acres Required by
19.78
2.18
21.96
Ordinance (5 acres /1,000
persons)
To satisfy the required 21.96 acres of parkland, the applicant is proposing to dedicate 13.66
acres of parkland within the University District Specific Plan Area (Twin Creeks Park = 6.83
acres and Oak Grove Park = 6.83 acres). To satisfy the remaining 8.30 acres of parkland
dedication as required by the ordinance, the applicant is seeking credits for improvements to the
dedicated land based on the value of the improvements.
The City is willing to accept this land dedication and will offer credit for parkland
improvements, as discussed below.
Credit for Park and Recreation Improvements
As provided in Section 16.14.020(J) of the City of Rohnert Park Municipal Code, when a
subdivider provides funding for park and recreation improvements to dedicated land (other than
public works improvement costs required by subsection (E)(3) of Section 16.40.020 of the
Municipal Code), the value of additional improvements may be used as credit toward the
required payment of fees or dedication of land set forth by Section 16.14.020 Parkland
Dedication. Developers may not receive credits for required improvements including full street
and utility connections and fencing along the property line (Section 16.14.020(D)(3)).
The value of improvements to dedicated land eligible for credits includes acquisition,
improvement, and expansion of park, playground, and recreational facilities or the development
of public school grounds.
As required by Section 16.14.020(J), a subdivider must obtain a recommendation of the proposed
improvements for credit from the Parks and Recreation Commission, as well as approval from
the City Council.
UDSP Proposed Improvements for Credit
Based on review of surrounding comparables, Staff recommends that $317,500 per acre is
utilized as the fair market value of land in calculating fees in -lieu of land dedication. Based on
this formula, the following valuation has been utilized to calculate required in -lieu fees for the
remaining 8.30 acres of required parkland for the UDSP.
In —Lieu fee based on 8.30 acres @ $317,500 /acre: $2,635,250.00 total land value.
The applicant has provided calculations for the value of park improvements for the proposed
Twin Creeks Park (see Exhibit 3). As shown on Attachment 3, the total estimated value for
Twin Creeks Park improvements (including landscaping, trees, irrigation, structures and
amenities, hardscape, and miscellaneous costs) is $2,406,193.16. To satisfy the remaining
parkland requirements for future phases of the Plan Area, the applicant is proposing the
dedication the 6.83 acre Oak Grove Park and will seek credits for park improvements, as
necessary to meet the total in -lieu fees. Final plans for the Oak Grove Park will be submitted at a
future date.
To summarize, the parkland requirements for the first land development phase ( "Vast Oak
West ") would be satisfied through dedication of the 6.83 acre Twin Creeks Park. As required in
Section 4.11 and Exhibit C of the UDSP Development Agreement, the developer is required to
dedicate the Twin Creeks Park and post a surety bond for the Twin Creeks Park improvements
prior to the filing of the 1 st Final Map.
As previously noted, the total improvement values will be equivalent to or greater than the total
cost of land values. Should the City accept the land dedication and offer credits for the parkland
improvements, no further in -lieu fee payment would be required of developer.
Staff Recommendation
Staff recommends that the Parks and Recreation Commission adopt Resolution No. 2014 -001
recommending City Council approval of the parkland improvement credits for the proposed
Twin Creeks Park within the UDSP.
ATTACHMENTS:
A. Resolution No. 2014 -001: A Resolution of the Parks and Recreation Commission of the City
of Rohnert Park Recommending City Council Approval of the Parkland Improvement
Credits for the Twin Creeks Park within the University District Specific Plan.
Exhibit Al: Twin Creeks Park - Park Improvements Cost Estimate
EXHIBITS:
1. University District Land Use Plan
2. Twin Creeks Park Landscape Plan
3. Twin Creeks Park — Park Improvements Cost Estimate
EXHIBIT 8
MINUTES FROM NOVEMBER 17, 2014
PARKS AND RECREATION
COMMISSION MEETING
PARKS AND RECREATION COMMISSION
OF THE CITY OF ROHNERT PARK
REGULAR MEETING MINUTES
Monday November 17, 2014
The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park City
Hall, 130 Avram Avenue, Rohnert Park, for a regular meeting to commence at 5:30 pm.
Call to order
The meeting was called to order by Chair Tracy at 5:30 p.m.
Roll Call
Present: Chair Tracy, Vice -Chair Bird, Commissioner Black, Borr, Griffin
Absent: None
Staff Present: Mitch Austin, Community Services Manager
Marilyn Ponton, Development Services Director
John McArthur, Director of Public Works and Community Services
Kimberly Roberts, Part -Time Administrative Assistant
Pledge of Allegiance
The Pledge of Allegiance was led by Chair Tracy
Acknowledgment of Meeting Agenda Posting
Community Services Manager Austin acknowledged posting of the regular meeting agenda the
required public places per Brown Act requirements.
Item 1. Approval of Minutes
Action: Moved /second (Black/Bird) to approve the October 20, 2014 minutes. Motion carried
unanimously by the following 5 -0 -0 vote: AYES: Borr, Bird, Black, Griffin, Tracy NOS: None,
ABSENT: None
Item 2. Public Comment
None
Item 3. University District Development Park Dedication Credit for Park and Recreation
Improvements
Development Services Director Marilyn Ponton presented the item. The developer Kevin Poulson was
also present to answer questions for the Commissioners. Director Ponton confirmed that per staff
requests as discussed in the 10/20/14 Parks and Recreation Commission meeting, the revised park plan
for Twin Creeks includes eliminating the bocce courts, reducing the number of trees for safety and
security reasons, replacing turf for shrub plantings, increasing the size of the basketball courts, and
added walkways. The Commission was asked to review and vote on resolution 2014 -001: A resolution
Page 2 of 4
of the Parks and Recreation Commission of the City of Rohnert Park recommending City Council
approval of the parkland improvement credits for the Twin Creeks Park within the University District
Specific Plan (UDSP). Recommended Action: Adopt Resolution 2014 -001.
Commissioner Borr shared his concerns with the in -lieu fee credits. According to this resolution, the
UDSP is required to provide 21.96 acres of parkland for development. The UDSP is planning on
providing 13.66 acres of parkland and will use the remaining 8.30 acres as in -lieu fee credits for the
provision of improvements. He would prefer to have more acreage in the parks rather than accept in-
lieu fee credits.
Commissioner Black is disappointed that they as a commission never had the opportunity to sit down
and discuss the amenities that are in the parks. She has some concerns with the placement of the park
and soccer field in relation to the baseball field. She pointed out it would be hard to use both the soccer
and baseball fields at the same time.
Vice Chair Bird is in disagreement with the process rather than the park plan. He referenced the Parks
& Recreations Open Space plan (PROS) a few Commissioner worked on a few years ago. He feels
PROS wasn't worth the time, effort, and money to go through that since the Twin Creeks Park does not
reflect the recommendations made at that time. He also noted that the Commission was told they only
needed to approve the size and location of the parks and the amenities would be discussed at a later
date. Yet, when this didn't happen. Commissioners Griffin and Black both reference this as well, and
both referenced the July 15, 2013 Parks and Recreation meeting and mentioned that the Commission
was told that they were just voting on the location and size of the parks, not the amenities and concept.
Commissioner Griffin also has concerns with receiving in -lieu credits rather than having more park
acreage. He noted that Oak Grove Park is a passive park and will need fewer improvements than Twin
Creeks Park.
Chair Tracy is in agreement with the other Commissioners. She feels the Commission isn't being heard
or given more say in the planning process.
Moved /second (Borr /Bird) to vote on the resolution. Motion failed by the following 1 -4 -0 vote: AYES:
Bird, NOS: Borr, Black, Tracy, Griffin, ABSTAINS: None, ABSENT: None
Item 4: Committee Reports:
a. Golf Course Subcommittee (Bird and Griffin):
Commissioner Griffin shared that there was discussion on treating the greens at the
north and south courses, and everything is in pretty good shape. Rounds are down a
little bit, but that's to be expected.
b. Senior Center Advisory Committee (Black; Tracy): Haven't met
c. Bicycle Advisory Committee Liaison (Griffin, Bird): Canceled due to lack of quorum.
d. Sports Center Subcommittee (Born and Griffin):
Commissioner Borr shared that he and Commissioner Griffin had the opportunity to
visit the petanque courts in the city of Sonoma. The space was more attractive that
what he had expected. Commissioner Griffin shared that there is no delineation
between the courts, just an outside border and sting in- between courts. Manager Austin
shared that staff has received the preliminary report and the proposal will be brought to
the Commission in December.
Page 3 of 4
David Zarrow from Glass Architects also came forward to review the plans for the
Commission. He shared some detailed concept drawings of the finished look of the
locker rooms. These drawings showcased the placement of the amenities, ideas for
tiling detail, laminate plastic with a wood look for the lockers, and lighting fixtures.
Mr. Zarrow also passed around samples of the proposed tiling.
Item 5: Matters to /from Commissioners
a.) H Pool Update
Manager Austin gave an update on the Honeybee Pool maintenance. Staff is working on getting
new filters and a heater for the pool, which will help with efficiency. A cracked starting block
has also been replaced.
b.) B -Pool Renovation Update
Manager Austin gave an update on the Benicia Pool Renovation. Manager Austin confirmed
that the goal is to have the renovations complete in time to open summer 2015.
c.) December and January Agenda Preview
Manager Austin acknowledged that in years past the Parks and Recreation Commission has
canceled their meeting for December due to the holidays; however, he encourages the
Commission to meet since the petanque proposal and community garden agreement are ready
to come forward. Manager Austin would like to work in an Agenda Planning discussion item in
January for the year. The Commissioners confirmed that 12/15/14 would work for a meeting
time.
d.) Sunrise Soccer Field Improvements
Manager Austin commended the Public Works Department Staff and their efforts to improve
the Sunrise Soccer field.
e.) Park Restroom Update
Manager Austin updated the Commission on the park restroom project. Public Safety and the
maintenance staff are giving input.
Director McArthur announced that Mitch Austin has been hired for the position of Community
Services Manager.
Commissioner Black noted that there are piles of broken chair near the garbage area at Rohnert Bark.
She also noted an increase in trash at G Park.
Vice Chair Bird asked Director McArthur if there is still an issue with lighting at tennis courts and
basketball courts. Director McArthur noted that Public Works fixes the lights as they are notified. He
does know of an issue at S Park where basketball court lights were out for an extended period of time
due to an electrical issue, but those lights have been fixed now.
Chair Tracy wanted to extend thanks to the Public Works department for their trash collection and
clean -up at M park.
Adjournment- There being no further business, Vice Chair Bird adjourned the regular meeting of the
Parks and Recreation Commission at 7:54 p.m.
Page 4 of 4
Linda Tracy, Chair Mitch Austin, Community Services Manager
Meeting Date
Department
ITEM NO. 11
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
January 27, 2015
Administration
Submitted By: Don Schwartz, Assistant City Manager
Prepared By: Don Schwartz, Assistant City Manager
Agenda Title: City -wide Capital Replacement Program Update — City Buildings
RECOMMENDED ACTION: The Council will receive an update and provide direction on the
recommended actions for the City -wide Capital Improvement Program:
1. Direct staff to provide the best information available on operating and maintenance costs,
and repair and replacement costs, in the City's FY 15 -16 budget.
2. Direct staff to include funding for building operations and maintenance, and repair and
replacement, in the FY 15 -16 budget. The amount should be balanced with available
funding, the City's operating costs, other capital projects, and strategic plan priorities,
including other unfunded liabilities.
3. Direct staff to develop a system to prioritize building repair and replacement projects
considering criteria including legal requirements, public use, staff use, availability of
outside funding, and timing of needed repairs.
4. Direct staff to recommend particular projects based on available funding and the system
for setting priorities in the FY 15 -16 budget.
BACKGROUND: The City's Strategic Plan calls for developing best - practice financial policies
and practices, including a City -wide Capital Replacement Program and funding source for the
City's infrastructure life cycle costs. The annual shortfall in maintenance, repair, and
replacement of the City's buildings, streets and storm drains, and parks and recreation facilities is
an unfunded liability. Without addressing this shortfall the liability will grow over time, the
City's assets would become unsuitable for services, and the costs to repair and replace these
assets would increase.
In order to approach the problem of unfunded liabilities in a manageable way, staff has broken
the analysis into phases. This report represents the first phase in addressing some of these
unfunded liabilities. It focuses on the City's buildings and the infrastructure that supports them
(e.g. parking lots) and that are funded primarily by the City's General Fund. It excludes streets.
ITEM NO. 11
storm drains and most park and recreation facilities such as playgrounds, tennis courts,
basketball courts, landscaping, and irrigation systems. Subsequent work is needed to quantify
these needs and develop plans to address them.
This report also excludes all assets associated with the water and sewer utilities, as the
management of these assets, including all repair and replacement work, is funded through utility
rates rather than the General Fund.
ANALYSIS: One of the first steps in this project was to account for $5.7 million in repairs and
renovations funded by redevelopment bond proceeds to begin 2015. These projects are fully
funded. Thus, we have removed them from consideration as short-term funding needs. These
projects include:
1. Community Center Roof Replacement - $239,400
2. Benicia Pool Renovation - $788,434
3. Sports Center Locker Rooms Retrofit /Rebuild — $399,160
4. Public Safety Main HVAC Replacement - $320,000
5. PAC HVAC Replacement (4 Units) — $462,000
6. Senior Center Roof Replacement - $234,000
7. Alicia, Benicia, and Ladybug Park Restroom Renovation - $101,000
8. Senior Center Restroom Renovation - $109,200
9. Performing Arts Center Roof - $1,276,800
10. Community Center Complex Parking Lot Paving - $1,308,720
11. Library Parking Lot Paving and Landscape Improvements - $234,900
12. Contingency - $216,460
Once we narrowed the range of projects to consider, we devised several categories of funding
needs. First, we conducted a detailed analysis of ten buildings representing 80% of the value of
the City's buildings. The assessments included all major building components (roofs, HVAC
systems, painting, parking lots, etc.) for:
1. City Hall
2. Public Safety Main
3. Library
4. Performing Arts Center
5. Sports Center
6. Community Center
7. Senior Center
8. Animal Shelter
9. Burton Recreation Center
10. Corporation Yard
2
ITEM NO. 11
Second, for the remaining buildings, staff used estimates of the funding needed based on industry
standards. These include the two remaining fire stations, park restrooms, and swimming pools.
Categories of Costs
Capital funding needs have been categorized as follows:
• Medium term (< 10 years) Capital Needs: This category reflects funds needed within the
next ten years to repair or replace major building components.
• Regular Capital Funding Needed: This is the amount of on -going funded need for capital
repair and replacement costs if all building components were replaced and repaired.
We have also identified the gap between the funding needed and the current budget for routine
operations and maintenance (O &M), which is important for preventative maintenance and
reducing future costs. The table below summarizes the funding needs:
The results illustrate that the City has substantial funding needs for capital repairs and
replacements, with $2.2 million in the next ten years for the buildings with the highest values.
Regarding on -going costs, even if all buildings were properly renovated, the annual amount
needed to plan for future repair and replacement is substantial, at $1.6 million /year. There is a
relatively small gap of $33,112 /year for O &M funding for the major buildings, although the
amount needed for the remaining buildings has not been determined. Also, as noted earlier, this
analysis has not considered needs for streets, storm drains, and most park and recreation facilities
that are also supported by the General Fund.
Funding Options
There are several options for providing the funding needed. These include:
a. On -going General Fund support, which could include a regular dollar amount, a regular
percent of the General Fund as a whole, or an amount that varies from year to year.
Medium term (< 10
Regular Capital
Additional Regular
years) Capital Needs
Funding Need
O &M Need
Buildings
with top 80%
$2,209,000
$1,031,273
$33,112
of value
Other
buildings and
Not calculated
$561,360
Not calculated
facilities
Total
$2,209,000 +
$1,592,633
$33,112+
The results illustrate that the City has substantial funding needs for capital repairs and
replacements, with $2.2 million in the next ten years for the buildings with the highest values.
Regarding on -going costs, even if all buildings were properly renovated, the annual amount
needed to plan for future repair and replacement is substantial, at $1.6 million /year. There is a
relatively small gap of $33,112 /year for O &M funding for the major buildings, although the
amount needed for the remaining buildings has not been determined. Also, as noted earlier, this
analysis has not considered needs for streets, storm drains, and most park and recreation facilities
that are also supported by the General Fund.
Funding Options
There are several options for providing the funding needed. These include:
a. On -going General Fund support, which could include a regular dollar amount, a regular
percent of the General Fund as a whole, or an amount that varies from year to year.
ITEM NO. 11
b. One -time General Funds, such as budget surpluses
c. Other one -time or on -going funds such as grants, fees, lease revenues, etc.
d. Casino mitigation funds
e. A combination of the above
Now that the approximate needs are known staff will develop a plan to begin setting aside funds
for Capital Replacement. Given the City's financial condition, limited resources, and lack of
prior Capital Replacement savings the needs exceed the resources.
Criteria for Settink Priorities
With limited funding, the City needs to establish priorities for funding capital needs so that the
City and the public get the best value for the investment of limited funds. The City Manager's
Office, in collaboration with the Leadership Team, developed preliminary criteria for evaluating
projects. We have begun to solicit input from various staff on these criteria. The preliminary
criteria include the following:
1. Safety, Legal, or Regulatory Requirements: This represents the need to mitigate risks to
the public and staff, and the need to comply with legal mandates.
2. Extent of Public Use and Access: This reflects how important the facility is to delivering
services, including the extent of public use.
3. Extent of Staff Use: This reflects the need to provide staff with quality work space.
4. Financial leverage (availability of outside funding): This reflects the ability to leverage
other funding sources to cover the costs, thus saving General Funds. Sources could
include grants, lease revenue, and fees. Projects would be rated based on the extent of
outside cost recovery. Example: If all costs are recovered from outside sources, then the
project receives all points in this category.
5. Timing needs (i.e., urgency): This reflects the timing of the need to address the project,
and thus the ability to save money later by spending it sooner.
6. Aesthetics and /or green building: This reflects a `bonus' to reflect the values of the `look'
of the facility and from demonstrating green building or similar practices.
These or similar criteria will be used to help select which projects will receive funding in a given
year. The Council is encouraged to provide input on the suggested criteria or provide other
criteria to help prioritize projects.
Department Head Approval Date: January 21, 2015
City Manager Approval Date: January 21, 2015
City Attorney Approval Date: Not applicable
Attachments (list in packet assembly order): None
January 27, 2015 City Council Meeting Agenda Item No. 12
Mayors & Councilmembers Association Matters
(Summary of vacancies and Letters of Interest submitted for consideration of appointment)
A. CITY SELECTION COMMITTEE APPOINTMENTS:
City Selection Chair — John Dell'Osso's term expires January 2015 (one -year term)
City Selection Vice -Chair —James Wood's term expires January 2015 (one -year term)
Airport Land Use Commission (2 appointments) — Sam Salmon's term expires May 2015 (four -year term) and
Jake Ours (no longer an elected)
Letters of interest received from: Sam Salmon (Windsor), Gabe Kearney (Petaluma), and Dominic Foppoli
(Windsor)
Bay Area Air Quality Management District Board — Teresa Barrett's term expires March 2015 (two -year term)
Letters of interest received from: Teresa Barrett (Petaluma)
Golden Gate Bridge, Highway & Transportation District — Gina Belforte's term expires March 2015 (two -year
term; appointment made by Board of Supervisors)
Letters of interest received from: Gina Belforte (Rohnert Park)
Coastal Commission North Coast Representative (Alternate Member) — Sarah Glade Gurney's term expires
May 2015 (four- year term)
Letters of interest received from: Sarah Glade Gurney (Sebastopol)
Local Agency Formation Commission — Mark Landman's term expires May 2015 (four -year term)
Letters of interest received from: Mark Landman (Cotati)
Metropolitan Transportation Commission —Jake Mackenzie's term expires February 2015 (Committee
submits three names, appointment are made by the Board of Supervisors)
Letters of interest received from: Jake Mackenzie (Rohnert Park)
Remote Access Network (RAN) Board — Replace Joe Callinan if position changes as Mayor (there is no specific
term, but it must be filled by a Mayor)
Letters of interest received from: Amy Ahanotu (Rohnert Park)
B. MAYORS & COUNCILMEMBERS ASSOCIATION APPOINTMENTS:
ABAG Regional Planning Committee —Julie Combs' term expires February 2015 (two -year term).
Letters of interest received from: Julie Combs (Santa Rosa)
North Bay Division, LOCC, Executive Board Alternate — Gabe Kearney's term expires February 2015 (2 -year
term).
Letters of interest received from: Dominic Foppoli (Windsor), Chris Albertson (Petaluma)
Sonoma -Marin Area Rail Transit (SMART) Board of Directors - 2 appointments (SCTA) - Carol Russell's and
Jake Mackenzie's terms expire February 2015.
Letters of interest received from: Carol Russell (Cloverdale), Erin Carlstrom (Santa Rosa), and Jake Mackenzie
(Rohnert Park)
C. MAYOR'S LETTER DESIGNATING AN ALTERNATE VOTING REPRESENTATIVE TO
ATTEND CITY SELECTION COMMITTEE OR SONOMA COUNTY MAYORS' AND
COUNCILMEMBERS' ASSOCIATION MEETINGS
� RECEIV fE P,
4e)))
DEC 01 2014
BOARD OF SUPERVISORS
COUNTY OF SONOMA
November 18, 2014
Sonoma County Mayors' and Councilmembers' Association
City of Cotati
Chair John Dell'Osso, City Manager
C/O Tami Taylor
P. 0. Box 217
Cloverdale, CA 95425
RE: Letter of Interest from Julie Combs
ABAG Regional Planning
JULIE COMBS
Council Member I am writing to ask your support which will allow me to continue in my current
appointment to the ABAG Regional Planning Committee. I have particular
Interest in the Housing Allocation process and the methodology to be adopted,
as it will have a major impact on all the cities in Sonoma County. The allocation
of funds from the regional entities to our rural communities will require a
passionate, local advocate for Sonoma County and Santa Rosa.
I have represented Sonoma County as an ABAG - invited speaker on two
occasions; one was at a regional meeting and one was for the regional planning
directors. I have participated in One Bay Area programs, have a background in
working towards affordable housing, and have served as a plans reviewer as
well as a Planning Commissioner in another county. I continue to emphasize the
importance of securing funding for our fast - growing region and will work
towards that end.
I believe I can fairly represent the interests of our county and the City of Santa
Rosa in the context of the Association of Bay Area Governments.
Thank you for your consideration
JULIE COMBS
Council Member
JC /sks
CITY COUNCIL.
100 Santa Rosa Avenue, Room loo Santa Rosa, CA 95404
Phone: (707) 543 -3010 o Fax: (707) 543 -300
TOWN or
WINDSOR
Town of Windsor
9291 Old Redwood Highway
P.O. Box 100
Windsor, CA 95192 -0100
Phone: (707) 838- 1000
Fix: (707) 838-7349
Mayor
Druee Okrepkie
Vice Mayor
Mark Millan
Councilmembers
Dominic Foppoli
Debora Fudge
s0111 salmon
Town Manager
Linda Kelly
Printed on recycled paper
January 6, 2015
RECEIVED
JAN 0 7 2015
BOARD OF SUPERVISORS
COUNTY OF SONOMA
Sonoma County Mayors' and Councilmembers' Association
City of Healdsburg
David Mickaelian, City Manager
401 Grove Street
Healdsburg, CA 95448
RE: North Bay Division, LOCC, Executive Board Alternate Appointment
Dear Mayors and Councilmembers:
I am asking for your support for appointment to the North Bay Division, League
of California Cities (LOCC), Executive Hoard alternate position. I have many
years of experience working with local agencies and have worked on issues and
needs related to this position.
My experience and involvement in the County community has given me a broad
understanding of the needs of the Cities here in Sonoma County,
Therefore, I would like to offer my experience, and would appreciate your support
for the opportunity to serve,
If you have any questions, please feel free to contact me at (707) 484 -3985 or via
email at dfoppoli@,townofwindsor.com.
I thank you for your consideration.
Sincerely,
Dominic Foppoli
Councilmember
cc: Town Council
L. ICelly
I:\01 - Town Council\Cormspondence & Misc Int'o\2015 \Foppo1i North Bay Division LOCC Executive Board Letter of
Interest submitted 01- 06- 15.docx
L U
' CITY OF PETALUMA
POST OFFICE BOX 61
�1 $ PETALUMA, CA 94953 -0061
Chris Albertson December 16, 2014
Councilmember 1
Dear Mayors and Councilmembers:
I am writing to ask for your City's Support to appoint me as the Mayors' and
Councilmembers' representative (alternate) on the North Bay Division of the
League of California Cities Executive Board.
I respect the influence and achievements that the League of California Cities has
demonstrated in Sacramento and throughout the state. Before I retired, I was
involved with the Fire Chiefs Section of the League for years. This past year, I
have participated with the Employer/Employee Relations Policy Committee with
the League. I would like to help promote the interests of the North Bay within the
League of California Cities.
If you have any questions, please do not hesitate to contact me at (707) 778 -4525
or email me at councihnan.albertson @gmail.com.
I would appreciate your support in filling this vacancy. Thank you for your
consideration.
Sincerely,
Chris Albertson
Petaluma City Council
Petaluma City Hall
11 English Suet
Petaluma, CA 94952
MsgPhone (707)77 84525
Fax (707) 778 -4419
E-mail
:ouncilman. albertson@gmall, com
_i
CITY OF
CLOVERI.DALE
December 10, 2014
Dear Mayors and Councilmembers,
As I begin a third term on Cloverdale city council, I am writing to request your support for my
re- appointment as one of your representatives on the board of the Sonoma -Marin Area Rail
Transit Authority (SMART).
In 2008, when a long -time SMART director resigned, Association members granted me the
honor of completing his term. Then, in 2010, you re- appointed me to a job which, while never
without its struggles and surprises, offers the kind of exceptional opportunity to work for the
enhancement of the quality of life, environment, infrastructure, and overall economic health of
our cities, county and region which motivates us to seek office and profoundly rewards us for
doing so.
I'm an unabashed champion of SMART and when the Great Recession hit hard in 2009 my
actions, as noted by the Press Democrat: "helped solidify the goal of building a 70 mile line all
the way..." (emphasis added.) I'm a passionate supporter of public transportation who benefitted
from its affordability and reliability as a child growing up on Welfare and as a self - supporting
teen. Then, too, in 35 years of managing and owning firms that annually employed thousands of
temporaries, while also recruiting regular staff for major and emerging organizations, I witnessed
the many positive effects public transportation can have on the local cost -of- living, tourism,
stress reduction, employee and customer attraction and retention and even more.
During these six plus years, I've gained invaluable experience with the myriad organizational,
financial, legal, engineering, design, environmental, political, and other problematic spheres that
go hand -in -hand with creation of a significant public works project -- especially the largest one
ever in the North Bay.
I truly hope you will permit me to be on the SMART board when service starts in 2016 and,
more, to put every ounce of my experience and determination to work in the coming four years
to help ensure that every mile promised to our taxpayers is ultimately completed, every aspect of
every station and SMART - related structure is a source of pride and genuine value to its home
city or town, and every passenger's experience is the very best it can be.
I'm always happy to respond to your questions and hear your comments. It's best to contact me
at home over the next few days (669 -0009 or incloverdale @comcast.net) as my cell phone (321-
1547) is being replaced.
Thank you for your time and for your consideration.
Sincerely,
Carol Russell
City Council Member, City of Cloverdale
P.O. Box 217 • 124 North Cloverdale Blvd. • Cloverdale, CA 95425 -0217 • Telephone (707) 894 -1701
i• ii +�lti
January 6, 2015
Sonoma County Mayors' and Councilmembers' Association
City of Healdsburg
David Mickaelian, City Manager
401 Grove Street
Healdsburg, CA 95448
RE: Letter of Interest
Sonoma -Marin Area Rail Transit (SMART) Board of Directors
RECEIVED
JAN 0 6 2015
BOARD OF SUPERVISORS
COUNTY OF SONOMA
I am writing to respectfully ask for your support for my appointment to the Sonoma -Marin
Area Rail Transit (SMART) Board of Directors.
ERIN CARLSTROM Since 2012, 1 have represented Santa Rosa on the Sonoma County Transportation
Council Member
Authority /Regional Climate Protection Authority. As a Director and Council Member, I have
advocated for improved pedestrian and cyclist access and infrastructure, equity in transit
for all of our communities, and demanded close attention to detail in contracts,
subcontractors, and oversight.
I have strong respect for the work that has been performed by our existing Board
Members. As the largest City along the SMART line, and a City with two stations planned,
Santa Rosa has been largely excluded from the governance, planning, and implementation
of the SMART line. Additionally, as SMART owns a large, central, and key property in our
historic Railroad Square, which has yet to be developed despite its designation as a
destination hub, and as Santa Rosa CltyBus service must, by necessity, be integrated with
service by the SMART line, I believe that it is an important time for Santa Rosa's 170,000
constituents to be directly represented on the SMART Board. As such, I respectfully
request your consideration and support for my appointment.
It would be an honor to be able to serve you on the SMART Board. Thank you for your
consideration. If you have any questions, please do not hesitate to contact me at 707 -578-
6006 or by email at ecarlstrom @srcity.ore
Sincerely,
ERIN CARLSTROM
Council Member
EC /sks
f:\ council\ members\ carlstromletterofInterestsmart .doc
CITY COUNCIL
100 Santa Rosa Avenue, Room 10 , Santa Rosa, CA 95404
Phone: (707) 543 -303.0 Fa::: (707) 5113 -3030
Ilk
November 13, 2014
RVIECEIV E b
JAN 0 7 2015
BOARD OF SUPERVISORS
COUNTY OF SONOMA
City Council
Sonoma County Mayors' and Councilmembers' Association
Joseph T. Callinan
Mayor
c/o Tamara Taylor, CMC, Secretary
City of Cotati
Amy 0, Ahanotu
Vice Mayor
201 West Sierra Avenue
Cotati, CA 94931 -4217
Gina Belforte
Jake Mackenzie
Re: Appointment of Jake Mackenzie to SMART Board of Directors (SCTA
Pam Stafford
position)
Council Members
Dear Madame Secretary,
I am submitting this letter to you to advance my candidacy for re- selection
Darrin Jenkins
to the above position by the Mayors' & Councilmembers' Association
City Manager
Board of Directors.
Don Schwartz
Assistant City Manager
I have served the interests of Sonoma County over the past four years. I
have diligently attended Board meetings and reported back, both to SCTA
Michelle Marchetta Kenyon
and our Association General Membership meetings.
CllyAttorney
Alexandra M, Barnhill
I continue to enjoy serving our association on the SMART Board.
Assistant City Attorney
JoAnne Buergler Yours Sincerely,
City Clerk j
Betsy Howe nZ4
Finance Director
e Mackenzie
Brian Masterson Councilmember
Director of Public Safety
John McArthur JM /ca
Director of Public Works and
Community Services
Victoria Perrault
Human Resources Director
Marilyn Ponton
Director of Development Services
130 Avram Avenue • Rohnert Park CA • 94928 • (707) 588 -2226 • Fax (707) 792 -1876
www.rpcity.org
To the City Select Committee:
From Sam Salmon, Council member, Town of Windsor
I am asking to be reappointed to the ALUC. I have served longer than I can remember. In recent
years there has not been a lot of activity as the Commission usually meets to deliberate on
referrals from the jurisdictions within the Airport Protection Zones. The economy has more
likely had an effect on development near our airports. This could change.
The ALUC reviews and comments on the consistency or inconsistency of the proposed project
with the Comprehensive Land Use Plans (CLUP's) that each airport has adopted. If found
inconsistent, this decision is then forwarded to the referring jurisdiction for their review. The
ALUC is an advisory body and a determination can be over ruled by the referring jurisdiction by
a 2/3's vote.
I currently serve as Chair. This Commission is well informed and knows its role in protecting
people on the ground, pilots and passengers the sky and airports from development or uses that
could impact their existence in the future.
Thank you for considering my request.
Sam Salmon
L 07
r /
�rae�1
Gabe Kearney
Councibnernber
Petaluma City Hall
11 English Sireel
Petaluma, CA 94952
Phone (707) 778 -4345
Fax (707) 778 -4419
E -Mail
CityCouncil@ pelahuma ca. its
or
councilmem berkearney®me. corn
CITY OF PETALUMA
POST OFFICE BOX 61
PETALUMA, CA 94953 -0061 RECEIVED-
January 05, 2014
JAN 01 2015
BOARD OF SUPERVISORS
COUNTY OF SONOMA
Sonoma County Mayors' and Councilmembers' Association
RE: Airport Land Use Commission
Honorable Mayors and Council Members,
I am submitting my letter of interest in filling one of the two vacancies on
the Airport Land Use Commission.
I feel that I can bring a unique perspective to the commission and their
mission of providing orderly development of air transportation and
ensure compatible land uses around airports.
Please call me if you have any questions.
Regards,
Gabe Kearney
Council Member
City of Petaluma
707 - 758 -5513
cc: Clerk of the City Selection Committee
TOWN Or 0
WINDSOR
Town of Windsor
9291 Old Redwood Highway
P.O. Box 100
Windsor, CA 95492 -0100
Phone: (707) 838 -1000
Fax: (707) 838 -7349
Mayor
Bruce Okrepkie
Vice Mayor
Mark Millan
Councilmem6ers
Dominic Foppoli
Debora Fudge
Snm Salmon
Town Manger
Linda Kelly
Printed on recycled paper
January 6, 2015
Darin A. Bartow, Clerk
City Selection Committee
575 Administration Drive, Room 100A
Santa Rosa, CA 95403
RE: Airport Land Use Commission Appointment
Dear Mayors and Councilmembers:
RECEIVED
JAN 0 7 2015
BOARD OF SUPERVISORS
COUNTY OF SONOMA
I am asking for your support for appointment to the Airport Land Use
Commission position. I reside within close proximity to the Sonoma County
Airport and my neighborhood is in the flight path. Therefore, I would like to have
the opportunity to be more involved in addressing potential safety concerns while
still supporting the positive impacts the airport has in the area.
My experience and involvement in the County community has given me a broad
understanding of the needs of the Cities here in Sonoma County.
Therefore, I would like to offer my experience, and would appreciate your support
for the opportunity to serve. If you have any questions, please feel free to contact
me at (707) 484 -3985 or via email at dfoppoli @townofwindsor.com.
I thank you for your consideration.
Sincerely,
Iff-AM,
Dominic Foppoli
Councilmember
cc: Town Council
L. Kelly
I:\01 - Town Council \Correspondence & Misc Info\2015 \Foppoli ALUC Letter of interest submitted 01 -06J 5,docx
RECEIVED
CITY OF PETALUMA DEC 0 2 2014
POST OFFICE BOX 61 BOARD OF SUPERVISORS
PETALUMA, CA 94953 -0061 COUNTY OF SONOMA
December 1, 2014
Teresa Barrett
Cowrcilmember Dear Mayors and Fellow Council Members,
Pelahana City Hall
11 English Sireel
Petaluma, CA 94952
Phone (707)778 -4345
Fax (707) 778 -4419
E -Mail
teresa4petahena @comcast net
I am writing to request your support for my reappointment to the Bay Area Air
Quality Management District Board (BAAQMD).
For the past two years I have represented the cities of Sonoma County as the
Mayors' and Councitmembers' Association's representative on the Air District
(BAAQMD). In that time, I have attended almost every bi- weekly Directors'
Meeting, and I have been particularly involved in the Climate Protection
Committee and the Public Outreach Committee. It is my intention to apply for
reappointment to this regional board, and I am seeking your support.
The effects of regional air quality on the life in Sonoma County continue to grow.
Last year we had an unprecedented number of winter Spare the Air days affecting
all of Petaluma and much of the rest of Sonoma County. This year has started
poorly as well. As more decisions are being made regionally, I want to make sure
our voice is communicated and coordinated in an effective way. The south county
continues to be more impacted by decisions made at the District level, and I
believe I have been an effective voice for our needs and those of the rest of the
county, and would like to continue in that capacity.
As I start my third term on the Petaluma City Council, I look forward to being able
to continue my involvement within our city, our county, and at the regional Bay
Area level.
To this end, I seek your support for this appointment. If you have any questions,
please do not hesitate to contact me at 707.953.0846, or email me at
teresa4petaluma@comcast.net.
Thank you for your consideration.
Sincerely, —�
Teresa Barrett
Petaluma City Councilmember
City Council
Joseph T. Callinan
Mayor
Amy 0. Ahanotu
Vice Mayor
Gina Belforte
Jake Mackenzie
Pam Stafford
Council Members
Darrin Jenkins
City Manager
Don Schwartz
Assistant City Manager
Michelle Marchetta Kenyon
City Attorney
Alexandra M, Barnhill
Assistant City Attorney
JoAnne Buergler
City Clerk
Betsy Howze
Finance Director
Brian Masterson
Director of Public Safety
John McArthur
Director of Public Works and
Community Services
Victoria Perrault
Human Resources Director
Marilyn Ponton
Director of Development Services
December 3, 2014
City Selection Committee
c/o Darin A. Bartow, Clerk
575 Administration Drive, Room 100A
Santa Rosa, CA 95403
Re: Re- selection as a Candidate for Consideration by the Board of Supervisors
for the Golden Gate Bridge, Highway & Transportation District Seat
Dear Mr. Clerk,
I am writing to request your support for my re- appointment to the Golden Gate
Bridge, Highway & Transportation District Board of Directors. It has been my
pleasure to serve you as the Mayors and Councilmembers representative on this
board for the past 2 years.
We have made some significant decisions that will improve safety and increase
transportation alternatives for our Sonoma County residents; however there is
more work to do, and I would appreciate the opportunity to further the
progress we have made by continuing my service in this capacity.
Recently I have had the pleasure of being on the Strategic Planning Committee
and have highlighted the need for even greater transportation services for all of
the North Bay. As such, I am seeking to serve Sonoma County for another two
year term as the Mayors and Councilmembers representative for the Golden
Gate Bridge, Highway & Transportation District.
Please call me should you have any questions at (707) 888 -2724, or feel free to
e -mail me at gbelforte rpcity.org. I appreciate your support.
Tha
Gina lforte
Roh er Park it Councilmember
G B /ca
130 Avram Avenue • Rohnert Park CA • 94928 • (707) 588 -2226 • Fax (707) 792 -1876
www.rpcity.org
RECEIVED
JAN 0 6 2015
BOARD OF SUPERVISORS
COUNTY OF SOIJOMA
Sarah Glade Gurney
January 6, 2015
City Selection Committee Clerk
Darin Bartow
575 Administration Drive, Room 100A
Santa Rosa,CA 95403
v
9� too
R:
City of Sebastopol
71 3u Sodeq. Avenue
Seh,+stopoi. CA!-)F,41
r, �:vcuVoLSeuastr pol oiu
RE: California Coastal Commission for the Senate Seat for the North Central Coast Appointment
Dear Mayors and Council Members of Sonoma County,
I seek re- appointment to the California Coastal Commission for the Senate Seat for the North Central
Coast representing San Francisco, Marin, and Sonoma Counties. Please consider this letter my request for
your nomination to continue to serve in either capacity, as Commissioner or Alternate to the Commissioner.
I have had the honor to be the Alternate to Commissioner Ross Mirkarimi, Supervisor, San Francisco, and
more recently Commissioner Steve Kingsley, Supervisor, Marin. It is very important to me, and I believe to all
of us, that Sonoma County, with our magnificent coastline, long -time agricultural history, commitment to open
space, and the related economy, has representation on the Commission.
There is more work to be done, and looking ahead, I anticipate that the key issues include, in part,
completion of the California Coastal Trail, creation and enforcement of public access, and responsible
planning to address challenges from climate change, all under the strong Coastal Act that created the
Commission. My experience, as an elected of Sebastopol who is also seated on County -wide boards, and as
a Board Member and Vice Chair of the statewide organization, Coastwalk California, as has demonstrated my
commitment to the issues and prepared me for re- appointment.
I hope for your continued support for this nomination and the opportunity to continue representing the North
Central Coast. You are welcome to contact me at sarahcouncil @yahoo.com or 707.694.2428 with any
questions.
V truly yours,
r
rail Glade Gur;hey �
Vice Mayor, City o ebastopol
city of Cotati
Sonoma County, California
November 26th, 2014
Darin A. Bartow, Clerk, City Selection Committee
575 Administration Drive, Room 100A,
Santa Rosa, CA 95403
Re: LAFCO Appointment
Dear Mayors and Councilmembers:
I am writing to ask for your continued support to serve as City Member — Alternate on the
Local Area Formation Commission ( LAFCO).
It has been my honor to represent you these last four years. I've regularly attended
LAFCO meetings, traveled to statewide CALAFCO Conferences to further expand my
knowledge, and participated fully as a member of the LAFCO Policy Committee.
At LAFCO, we've worked together to address annexation issues throughout this county in
a manner that represents all stakeholders and strives to achieve the best result possible.
While I believe we've done well, challenges lay ahead.
In the next few years we will need to assess the state of special districts and fire service in
our county. I believe my thirty year career in the fire service, combined with almost a half
decade of LAFCO experience and municipal governance background, will allow me to
add value to the discussion as we work to find the best ways forward.
The task of planning and maintaining appropriate spheres of influence, to guide future
growth for communities while protecting our agricultural and open space lands, remains
an important one. I would enjoy the opportunity to continue to serve as your alternate
representative and respectfully ask for your vote.
Sin eral ,
t i
Co6ncilmember
City of Cotati
201 West Sierra Avenue, Cotati, CA 94931-4217 • TELEPHONE 707.792.4600 • FAx 707.795.7067
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November 13, 2014
City Council
Yours Sincerely,
Joseph T. Callinan
City Selection Committee
Mayor
c/o Darin A. Bartow, Clerk
City Clerk
575 Administration Drive, Room 100A
Amy 0, Ahanotu
Vice Mayor
Santa Rosa, CA 95403
Gina Belforte Re: Re- selection as a Candidate for Consideration by the Board of
Jake Mackenzie Supervisors for the MTC Sonoma County Seat
Pam Stafford
Council Members Dear Mr. Clerk,
I have the honor to apply for re- selection by our Board of Supervisors to
represent our County on the Metropolitan Transportation Commission.
Darrin Jenkins
City Manager I have served Sonoma County faithfully over the past four years as your
Don Schwartz commissioner. My service on SCTA and SMART Board of Directors has
Assistant City Manager dovetailed well with my service on MTC.
Michelle Marchetti Kenyon City Attorney I look forward to being able to serve our cities and the County.
Alexandra M, Barnhill
Yours Sincerely,
Assistant City Attorney
JoAnne er
City Clerk
Jake Mackenzie
Betsy Howze
Councilmember
Finance Director
Brian Masterson
JM /ca
Director of Public Safety
John McArthur
Director of Public Works and
Community Services
Victoria Perrault
Human Resources Director
Marilyn Ponton
Director of Development Services
130 Avram Avenue • Rohnert Park CA • 94928 • (707) 588 -2226 • Fax (707) 792 -1876
www.rpcity.org
P"jNRKT Ankk
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c.�E,ro9LO1 January 12, 2015
City Council
Amy 0. Ahanotu City Selection Committee
Mayor c/o Darin A. Bartow, Clerk
575 Administration Drive, Room 1O0A
Gina Belforte Santa Rosa, CA 95403
Vice Mayor
Joseph T. Callinan Re: Letter of Interest
Jake Mackenzie Remote Access Network Board
Pam Stafford
Councllmembers
Honorable Mayors and Councilmembers,
I am writing to respectfully request your support for my appointment to the
Darrin Jenkins Remote Access Network Board (RAN). I am a strong supporter of the principles
City Manager that guide this statewide network system designed to allow local law
Don Schwartz enforcement agencies direct access to the California Identification System.
Assistant City Manager I have great appreciation for the importance of maintaining a comprehensive
Michelle Marchetta Kenyon RAN collaborative here in Sonoma County and I would be honored to serve on
City Attorney this Board. I believe that with my experience serving in local government and
my strong commitment to enhancing local law enforcement practices, I would
Alexandra M. Barnhill be a productive member of the RAN Board.
Assistant City Attorney
JoAnne Buergler Thank you for your consideration of my request for appointment to the RAN
City Clerk Board. Please call me should you have any questions at (707) 585 -8336, or feel
free to e-mail me at aahanotu rpcity.org. I appreciate your support.
Betsy Howze
Finance Director Thank you,
Brian Masterson
Director of Public Safely
John McArthur Amy Ahanotu
Director of Public Works and
Community Services Mayor
Victoria Perrault AA /ca
Human Resources Director
Marilyn Ponton
Director of Development Services
130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588 -2226 ♦ Fax (707) 792 -1876
www.rpcity.org
City Council
Amy 0, Ahanotu
Mayor
Gina Belforte
Vice Mayor
January 27, 2015
Sonoma County Mayors' & Councilmembers' Association
c/o Maria Curiel, City Clerk
Via e-mail: mcuriel(a)ci.healdsburg.ca.us
Joseph T. Callinan City Selection Committee
Jake Mackenzie
Pam Stafford c/o Darin Bartow, Clerk
Councilmembers Via e-mail: darin .bartow(a)-sonoma- county.ora
To Whom It May Concern:
Darrin Jenkins
In the event that I am unable to attend a meeting of the City Selection
City Manager
Committee or the Board of Directors of the Sonoma County Mayors' and
Councilmembers' Association, Vice Mayor Gina Belforte is my designated
Don Schwartz
Assistant City Manager
representative who may vote in my place on all occasions.
Michelle Marchetta Kenyon
Sincerely,
City Attorney
Alexandra M. Barnhill
CITY OF ROHNERT PARK
Assistant City Attorney
JoAnne Buergler
City Clerk
Amy O. Ahanotu
Betsy Howze
Mayor
Finance Director
Brian Masterson
cc: City Council
Director of Public Safety
John McArthur
Director of Public Works and
Community Services
Victoria Perrault
Human Resources Director
Marilyn Ponton
Director of Development Services
130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588 -2226 * Fax (707) 792 -1876
www.rpcity.org