2003/03/11 City Council Resolution (4)RESOLUTION NO. 2003- 44
A RESOLUTION RATIFYING LEASE AGREEMENT FOR A NEW DIGITAL
NETWORK COPIER/PRINTER/SCANNER FOR THE CITY
ADMINISTRATIVE OFFICES WORKROOM
WHEREAS, the copier at the City Administrative Offices in the main workroom
has been experiencing numerous breakdowns, plus unavailable parts which necessitates
1 -2 days downtime; and
WHEREAS, the dependability and functionality of said copier is crucial to
meeting the strict timelines adherent in the day -to -day operations; and
WHEREAS, the aforementioned copier is on a five (5) year lease with Xerox
Corporation that is not due to expire until June 30, 2004; and
WHEREAS, the City of Rohnert Park already has a five (5) year lease agreement
with Newcal Industries for seventeen (17) Canon copiers at various City facility.
NOW THEREFORE, BE IT RESOLVED as follows:
That the Council of the City of Rohnert Park replace the Xerox digital network
copier /printer at 65 copier /minute with a Canon digital copier /printer /scanner at
72 copies /minute on a five (5) year lease agreement with Newcal, to wit:
Contractor Name Monthly Lease Monthly Maintenance
Newcal Industries @ $1,060.67 $453.34
and also includes the Xerox lease buy -out of up to nineteen (19) months —
approximately $22,000.
BE IT FURTHER RESOLVED that the Council of the City of Rohnert ratify
the five (5) year lease agreement with Newcal Industries and authorize the City Manager
to handle all details and execute any and all documents relative to the lease of the
network digital copier /printer /scanner for the City Administrative Offices.
DULY AND REGULARLY ADOPTED this 11th day of March, 2003.
CM OF ROHNERT PARK
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Mayor
ATTEST:
^A1 IJ
Dep City Jerk tl '00
FLORES: AYE MACKENZIE: AYE NORDIN: AYE SPRADLIN: AYE VIDAK- MARTINEZ: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)