2003/07/08 City Council Resolution (5)RESOLUTION NO. 2003 -160
A RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE POLICY FOR COUNCIL COMMITTEES
BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby
authorize and approve the Policy for Council Committees dated July 8, 2003 attached to this
resolution.
DULY AND REGULARLY ADOPTED this 8th day of July, 2003.
CITY OF ROHNERT PARK
CITY
MACKENZIE: AYE NORDIN: AYE SPRADLIN: AYE VIDAK- MARTINEZ: AYE FLORES: ABSENT
AYES: (4) NOES: (0) ABSENT: (1) ABSTAIN: (0)
POLICY FOR COUNCIL COMMITTEES
PURPOSE
The City Council from time to time forms committees. These committees are formed to study, investigate, and make
recommendations to the full Council regarding specific topics. In some instances they are standing committees and in
other instances they are ad hoc committees. In order for the committees to serve effectively, it is necessary to
establish certain policies for the conduct of City business by committees.
2. APPOINTMENT
Council committees and sub- committees shall be appointed by the Mayor. Committee members shall be
promptly notified of their selection and the scope of the committee assignment. The Mayor shall designate
the term of the committee and identify whether it is a standing appointment (on- going) or a short-term (ad
hoc) assignment.
3. CONFLICT OF INTEREST
Should an appointee to a committee or sub - committee discover a conflict of interest with their
appointment to the committee, that discovery will be communicated to the Mayor immediately.
4. COMMITTEE MEETINGS
Council committee meetings shall be scheduled at times which allow for each member to attend. Each
member should make an effort to accommodate the committee meeting schedule. The schedule of
committee meetings shall be promptly communicated to each committee member. Individual committee
members shall not meet with other citizens or organizations during a fact finding process or other reason
associated with the scope of the committee's purpose without the knowledge of all committee members.
As required, committee meetings shall be conducted in accordance with the Ralph M. Brown Act
5. COMMUNICATIONS
Committee members are obligated to keep all members well informed, and shall not purposely harbor or
keep relevant information from other members.
6. COMMITTEE MATERIALS
Meeting agendas shall be compiled by staff with input from each committee member. Committee
materials shall be provided to each committee member. These materials shall be distributed to each
committee member at the same time. Special arrangements may be made with committee members who
are out of town when materials are distributed.
7. COMMITTEE RECOMMENDATIONS
Generally, committee members should reach agreement on findings and recommendations to present to
the City Council. When the opinions of committee members diverge, each member may submit their
findings and recommendations in separate reports to the City Council. Although written minutes of each
committee meeting are not required, committee findings and recommendations should be presented to the
City Council in a written document.
8. STAFFING
Council members assigned to committees shall observe the Rohnert Park Municipal Code regarding staff
assignment of duties. Only the City Manager shall assign staff to committees for the purposes of
administrative services, to attend committee meetings, and to assist with committee presentations to the
City Council.
As of July 8, 2003