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1971/07/30 City Council ResolutionRESOLUTION NO. 71 -84 RESOLUTION APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROHNERT PARK FOR THE FISCAL YEAR 1971 -72 WHEREAS, the City Manager has heretofore prepared and submitted to the City Council a proposed budget for the City of Rohnert Park for the fiscal year 1971 -72; and WHEREAS, the City Council has extensively considered the budget submitted by the City Manager and has made such corrections and additions thereto as seemed fit and proper. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Rohnert Park that that certain CITY OF ROHNERT PARK PROPOSED BUDGET, 1971 -72, including the schedule of POSITIONS AND PROPOSED PAY RANGES OR RATES contained therein, a copy of which is attached hereto and reference thereto made a part of this resolution be, and the same is hereby approved and adopted as the budget for the City of Rohnert Park for the fiscal year 1971 -72. IN COUNCIL DULY PASSED this 30th day of July, 1971. CITY OF ROHNERT PARK AYES: `3) Councilmen Buchanan, Roberts, and Rogers NOES: (2) Councilmen Smith and Hopkins ABSENT:(0) None ATTEST: i, Deput Cit Clerk t �, � °� r�:, �, . ,! "-- r r�:, �, . ,! CITY OF ROHNERT PARK 1971 -72 Proposed Budget for Operations as Submitted to this CITY COUNCIL by Peter M. Callinan City Manager June 215, 1971 CONTENTS Page Paper Color City Officials . . . . . . . . . . . . . . -- White Transmittal Letter . . . . . . . . . . . . -- White Budget Calendar . . . . . . . . . . . . . . -- White Sales Tax Distribution . . . . . . . . . . 1 Blue Assessed Valuations . . . . . . . . . . . 2 Salmon Positions and Pay Ranges . . . . . . . . . 3 Goldenrod Consolidated Balance Sheet of Working Funds 4 Buff Streets and Bridges Budget . . . . . . . . 5 Pink Anticipated Revenues . . . . . . . . . . . 6 Yellow Anticipated Expenditures . . . . . . . . . 7 Green Comparison of 1970 -71 Budgeted Expenditures with 1971 -72 Budget . . . . 8 Blue Detail of Anticipated Expenditures. . 9 Goldenrod Recap of Capital Improvements and Debt Service Items Including Lease- Purchases. 10 Pink Computation of General Fund Recharge to Utility Funds . . . . . . . . . . . . 11 Salmon CITY OFFICIALS City Council Warren K. Hopkins, Mayor Jack D. Buchanan Jimmie W. Rogers Arthur N. Roberts Vernon P. Smith City Manager . . . . . . . . . . . • . Peter M. Callinan City Attorney • . . . . . . . • • • • • Richard B. Maxwell City Treasurer . . . . . . . . . . . . . Robert H. Sheehan Building Inspector . . . . . • . • • • . Clarence E. Barnhart Director of Public Safety . . . . • . . • Robert E. Dennett Superintendent of Public Works . . • . • Clyde A. Wiggins Consulting City Engineer . • . . . • • • Milton Hudis Director of Parks & Recreation . James'P. Pakkain Assistant to the City Manager . • . . • • Robert M. Albright Advisory Commissions' Chairmen Cultural Arts . . . . • . • . • • . Armando Flores Model City (inactive) . . • . . . • • Dr. Warren Tappin Recreation . . . . . • • • • . • . • Ronald Rasmussen Housing Committee (inactive) Dr. Warren Tappin OF R()RNER71 PARK June 21, 1971 T0: The Honorable Mayor and Members of the City Council The proposed budget for the fiscal year beginning July 1, 1971 is herewith presented. As presented in this document, the proposed budget represents my recommendations for general operations during 1971 -72. The budget was prepared after a review of the various departments' conditions, needs, and requests, and after consultation with the major depart- ment heads. As is customary, the proposed operating budget does not include several improvement projects which it is anticipated will be initiated or completed during the coming fiscal year. These projects may be financed by assessment district proceedings, bond issues, contract financing, from accumulated per acre assessment fees, or reserves. Included in such projects are improvements to the water system, such as a new well; the improvement of Snyder Lane; and any other improvement projects originated during the year. Due to the tight financial situation of the city, the enclosed budget should be reduced somewhat so as to not allow the city's cash balances to reach the precarious level projected on the Consolidated Balance Sheet of Working Funds. However, in order to allow the Council as much input into the budget as possible, several items are contained therein for the purpose of discussing them with the Council and allowing the Council to make final determination between various items. Although the proposed budget will be reviewed in detail with the City Council, the following comments are to highlight certain items con- tained therein. I. Tax Rate The effect of the proposed budget on the property tax rate will not definitely be known until the 1971 assessed valuation figures are received from the Sonoma County Assessor's office. Informally, that office indicates that we should experience an 8 -1/2% overall increase in assessed valuation, i.e. to approximately $9.3 million and this estimate was used for budget calculations. The Honorable Mayor & Members of the City Council June 21, 1971 Page 2. The budget as presently composed suggests a 25� increase in the city property tax rate. This alone will still not balance the enclosed budget and another loan from the sewer and water funds is suggested as has been done in prior years. However, it should be noted that said funds themselves are getting extremely low as a result of such borrowing. The increase in the city tax rate will be the first in three years. A 25� tax rate increase amounts to about $9.00 per year to the average single family homeowner. Property owners will also experience an increase in property tax rates based on the anticipated increases in the county and school districts rates. These agencies have also increased their rates during past years when the city rate remained the same. As has been previously pointed out, Rohnert Park has revenue disad- vantages when compared with other Sonoma County cities. Our position in relation to sales tax and assessed valuation per capita places us at the bottom of the list in both instances as shown on enclosed schedules. II. Revenues Projection of revenues has been made on a conservative basis using our most recent experience and information from the State and the League of California Cities as a guide. Generally, any significant increases in the budget revenues is a direct result of the increase in the population which has a direct relation to many of the revenues such as State Motor Vehicle In Lieu Tax, State Gasoline Tax, and Cigarette Tax. An additional $6,000 is included in revenues projected from Business Licenses. To realize this extra amount a revision to the existing business license ordinance will have to be authorized by the Council. Suggestions for said revision will be presented with the thought that the revision will be effective January 1, 1972 and at the same time the license basis changed from the present fiscal year basis to a calendar year basis. Anticipated income is in lower to $12,000 b interest presently being realized in our investments. An expected allocation of $6,175 from the State towards the cost of the Southwest Blvd. grade crossing is listed under A/C 349, Miscellaneous Grants From Other Agencies. SAid amount will be placed in the Gas Tax Funds account when received. Although not reflected in the Miscellaneous Grants from Other Agencies category, we should receive some federal funds to cover a portion of the costs of the sewer plant operation in connection The Honorable Mayor & Members of the City Council June 21, 1971 Page 3. with the demonstration project. However, as of this date we have not received official approval for our grant increase request. Both Congressman Clausen's office and the Environmental Protection Agency advise that an answer will not be forthcoming until mid -July. Account No. 353, Special Police Department Services revenue of $7,000 consists for the most part of the charge to the City of Cotati for dispatching services. Water and Sewer Service Charges revenue increase is related directly to the increased number of customers. I have requested Engineer Hudis to analyze our present water rates to determine if any adjust- ment should be off Coyoteuwatersfrom operating a heSon costs as well Sonoma increased purchases County Water Agency. The $60,000 revenue anticipated from Waste Collection and Disposal is based on the proposed increase in single family home rates for unlimited service endorsed by the Council at the June 7th meeting. Projected golf course revenue is $124,000 compared to a budgeted $110,000 for 1970 -71, with the actual for this year probably going to be about $108,000. Realization of the projected $124,000 will depend on several factors; the weather, success of promotional efforts, and the ability of the golf pro to increase both regular and tournament play. III. Personal Services The total amount of $347,160 budgeted for Personal Services represents 430 of the proposed budget. The budget includes a 5% cost of living adjustment for all regular employees in classified positions with the exception of the Superintendent of Public Works, Director of Public Safety, Director of Parks and Recreation, and City Manager positions, for whom a 2 -1 /2o cost of living adjustment is proposed. Said cost of living adjustment adds $10,600 to the budget. No additional employees are proposed in the budget although ample justification could be submitted for some, especially in Public Works and the administrative clerical staff. The Planning budget (A /C 435) includes $500 for Professional Services that might have to be used to formalize a local open -space plan for the comprehensive and long -range preservation and conservation of open -space land within the city's jurisdiction as required by State law by July 1, 1972. The Sonoma County Planning Department has indicated that it is going to request in its budget funds for a planner who would devote The Honorable Mayor and Members of the City Council June 21, 1971 Page 4. his time solely to various city planning matters. Cities utilizing said planner will be expected to pay a pro -rata share of his cost. While no provision has been made for said program in the enclosed budget, it is mentioned so the Council is aware of the possibility and can be considering the advantages to having a planner who would be able to provide much better service than we are now receiving from the county. Funds are provided in the Non - departmental, Personal Services category, Account No. 490 -02, for the continuation of the student - intern program with Sonoma State College. An additional Public Safety Officer and Sergeant position were requested by the Department of Public Safety but not approved by me. However, I have indicated to Director Dennett that if he is successful in getting a grant to cover most of the salary of an officer, then I would recommend that one be added. He has prepared an application for a grant related to Traffic Safety. $2,800 is included in the Department of Public Safety, Salaries and Wages budget, in order to place the Public Safety Officers on a paid- holidays basis. Such a move will allow for greater flexibility in scheduling personnel and avoid the problems caused by time off for holidays and vacations, especially when it is policy to always have a Public Safety Officer on duty. Included in the Fire Protection budget, Account 510 -02, is $2,300 to provide compensation to members of the Volunteer Fire Auxiliary who are employed on a part -time basis to maintain the fleet of fire apparatus. This was a new budget item last year and is in recog- nition of need for proper maintenance on our equipment which it is difficult to expect the volunteers to perform without compensation. The Building Inspection Department budget (A /C No. 530) anticipates the continuing use of Mr. Barnhart on a 3/4's time basis. However, if SB 249 relative to the Public Employees Retirement System becomes law as appears likely as of this writing, then Mr. Barnhart must retire as of October 1, 1971. Among other things, SB 249 lowers the mandatory retirement age. Thus, it might be necessary to recruit a new inspector during the next few months and, if so, possibly we should consider employing a full -time engineer if we can find one with building inspection experience. The Park Maintenance Man position previously included in Public Works General (A /C No. 605 -01) has been set up in a new account, No. 904, Park Maintenance General in the Parks and Recreation section of the budget. This transfer accounts for the non - increase in the Public Works, General, Personal Services budget, even though the Part -time Salaries budget has been increased by $1,000 to $5,000. The part -time salaries are used to hire students to supplement our regular Public Works employees. The Honorable Mayor and Members of the City Council June 21, 1971 Page 5. Professional Engineering Services (A /C 610) has been increased to $10,000 in recognition of increased activity and use of Engineer Hudis' services for checking improvement plans, final maps, water studies, consultation with developers, etc. However, the comments above relative to the building inspector might affect this budget. The Sewage Collection and Treatment budget includes the plant operator hired during 1971. The Parks and Recreation budget reflects increased personal services costs over last year primarily because the full -time director is in the budget for the entire year and an increase is proposed in the part -time salaries in recognition of the continued expansion of the community's recreation program. Salaries budgeted for the swimming pools are up for Alicia and Benecia Pools by $500 and $1,000 respectively. Other costs related to personal services such as the health and medical insurance and retirement program are included in the materials supplies and services category and will be commented on below. IV. Materials, Supplies and Services The total amount of $400,046 budgeted for Materials, Services, and Supplies represents 490 of the proposed budget. A sincere and conscientious effort has been made to keep the level of expenditures for materials, supplies and services at or near the level of the ending fiscal year. In several instances the amounts proposed are less than last year which reflects an honest and conscientious effort by department heads to continually get the most out of each dollar spent for materials or services. Unusual items and significant changes in this category of expenses over last year's budgeted amounts are noted below. $1,500 is provided in Finance and Accounting, Contractual Services (A.0 No. 415 -75) to allow the possible use of computer service by banks in payroll and accounts payable functions. A new account, No. 447, New City Office Building has $10,000 to cover anticipated first year cost and rental or debt service on a new city office building. This facility is very much needed to conduct city business in an orderly manner and to provide for the city's anticipated growth. The Cotati School District has indicated an interest in locating its business offices in the new building. The present city office building will be turned over to the Department of Public Safety to house its expanding operation. The $10,000 is included in the budget as a representative amount that will have to be budgeted each succeeding year for the new office building. The Honorable Mayor 3 Members of the City Cour '.1 June 211, 1971 Page 6. In the Non - departmental budget, Account No. 490, there were several significant increases: (a) Postage is up $900 to $2,500 as a result of the recent 33% increase in postal rates and also because of increased mailings. (b) O.A.S.D.I. and Public Employees Retirement System costs are budgeted at $25,000 compared to last year's $; The O.A.S.D.I. employer contribution rate will remain at 5.2% but effective January 1, 1972 the base compensation on which said rate is applied will increase from $7,800 to $9,000. The budgeted retirement system costs do not reflect the impact of SB 249. If said bill is enacted the city's contribution rate for miscellaneous members, i.e., than Public Safety Members, will be approximately 7.15% compared to the present rate of 4.88% effective July 1, 1971. However, at each city's option the impact of SB 249 can be deferred until July 1, 1972. (c) The city's share of the employees health and insurance program is $12,500 this year as compared to $10,000 actual expense during 1970 -71. The increase reflects improvements made to the group insurance program and the dental coverage for employees and their dependents enacted during 1970 -71. Insurance agent Tom Feeney advises that Crown Life Insurance Company is requesting a major increase in premium for the group health and medical insurance program. Said increase is not reflected in the amount budgeted. (d) The Insurance and Surety Bonds budget is increased by $2,000 to $17,000. The Council will recall the discussions that were held with insurance agent Thomas Feeney relative to the spiraling cost of insurance and the added costs because of expanding operations and additional equipment. Since the existing three year policies are due to expire in February, 1972, new proposals will be solicited during the latter part of 1971. Any significant increase in insurance rates will affect the budget. (e) $1,200 has been provided for Election expense for the 1972 municipal election. (f) The CoiLmunity Promotion budget of $4,000 is $1,000 more than last year. This will provide funds for issuance of periodic newsletters, the annual report, Rohnert Park sign maintenance, and funds for the local Chamber of Commerce. The Honorable Mayor ad Members of the City Cou, it June 21, 1971 Page 7. In the Police Protection budget for materials, supplies and services the only significant increases over last year are the $960 for auto allowance for the Director, and an increase of approximately $450 in the vehicle operating supplies and maintenance category. All other amounts are the same or close to last year's budget. The Fire Protection, iiiaterials, supplies and services category is overall about the same as last year with the only significant changes being in the elimination of the telephone budget which has been eliminated and an increase in the vehicle operating supplies and maintenance category of $750 to $1,500. The $16,977 budgeted for vehicle rental is the annual payment due on the Snorkel. In Public Works, the amounts budgeted for materials, supplies and services for just about every item is at or near the same level as last year with the following exceptions: (a) The Maintenance and Streets budget has been increased from $4,000 to $15,000 in anticipationg of doing much more extensive maintenance work and particularly slurry sealing a good portion of our existing streets. (b) The street lighting budget, (Account No. 625) has been raised by $4,000 to $18,000 over last year's budget. (c) The Water Production and Distribution, Account No. 631, reflects a $2,500 increase in light and power expense, a $1,000 increase in the special departmental equipment, operating supplies and maintenance expense, and a $3,000 increase to $18,000 for anticipated purchases of Coyote water. (d) Significant increases have been provided for in the sewage and collection treatment budget to recognize the increased costs for operating the Waste Water Treatment Plant. This budget reflects higher costs for heat, light and power and special departmental supplies related to the new facility. As mentioned previously under revenues, it is anticipated that some of the operating costs will be refunded to the city by the federal government. (e) The Waste Collection and Disposal budget, Account No. 640, is $45,000 compared to $33,750 for last year. The amount in this account is directly proportionate to the antici- pated increase in revenues from this operation and also reflects the proposed new rates. The amount in the expenditure section of the budget is 750 of the antici- pated waste collection and disposal revenue shown elsewhere in the budget. (f) The Cultural Arts Commission budget of $2,000 is the same as last year and is $550 less than that requested by the Commission. The Honorable Mayor id Members of the City Cou it June 21, 1971 Page 8. V. Parks and Recreation The overall budget for Parks and Recreation of $103,390 is approximately $4,000 more than last year's budget of $98,091. However, the $103,390 budgeted is substantially less than $169,200 requested by the Parks and Recreation Commission. A significant addition to the Parks and Recreation budget is Account No. 9W4, Parks Maintenance General wherein we have provided for the park maintenance man, formerly budgeted under Public Works General. The Recreation Program budget, which includes the full -time director as well as part -time recreation aides, of $25,370 is approximately $8,000 higher than 1970 -71. This anticipates the continuance of the widely based and oriented recreation program. The Alicia Pool budget is up by approximately $700 to $8,435 whereas the Benecia Pool budget is approximately $10,000 lower for 1971 -72 than it was for the year just ending. The reason for the reduction in the Benecia Pool budget is the fact that the filters were replaced during 1970 -71 and the cost of same was reflected in last year's budget. I'm informed by various staff members that the new filters are operating well and the pool is in exceptionally fine working order as a result of the change. Recommended for the Parks and Recreation, Capital Improvements.budget is $15,000 with the suggestion that it be spent at the various locations indicated. This amount will be derived from the fees charged to new buildings for recreation capital outlay purposes. The amount is considerably less than the $69,125 requested by the Commission. However it is the same as was budgeted last year. With reference to capital outlay for park improvement purposes, Director Pekkain has submitted a letter of intent to determine if the city can qualify for a Y4Legacy of Parks" grant from the federal government. If such a grant is approved, the city can expect a grant of up to 500 of improvements to the parks. If the grant is assured, the Commission and Council might want to consider placing a Park Improvement Bond measure on the ballot to provide the necessary matching funds. I think it is fair to say that while the city has been gradually improving the parks such as the lights recently installed at Benecia Park, that no overall completion of Benecia and Alicia Parks should be attempted cr expected until we have some grant funds and provide the matching funds by some other basis than out of general operational funds. Rather than making piecemeal improvements as we have been doing, we also have the option to accumulate the small amount of capital outlay recreation fees that we receive each year to apply towards any grant matching requirement. Provision has also been adequately made for the future by the advanced acquisition of the neighborhood parks for the El Colegio The Honorable Mayor id Members of the City Cou it June 21, 1971 Page 9. area, the Golf Lake Estates area, and the Holiday Park area south of East Cotati Avenue. In addition, the pending acquisition of frontage on Santa Alicia Drive from Western Hosts will add signifi- cantly to the Alicia Park and adjacent school grounds use. During the coming year we will attempt to negotiate a similar acquisition from the remaining property owner on Santa Alicia Drive for the balance of the park frontage desired. VI. Golf Course The overall golf course budget is approximately $81,500 more than last year and includes $52,120 debt service. The budget anticipates continuing the existing agreement with Professional Bob Porter and the amount reflected as compensation for him will change if the agreement with him is amended. $3,000 is included in the budget for continuing promotion of the course, in an attempt to increase play. This includes costs of electricity for the golf course directional sign in the industrial area, Enterprise number telephone calls, as well as other advertising such as newspaper ads. It is $1,000 less than budgeted last year. The Golf Course Maintenance budget represents a sincere effort to continue to maintain the course in its excellent shape also to make improvements as and when we can with our own labor force, such as the planting of the trees along the railroad. The amount budgeted for golf course maintenance salaries is $2,000 more than last year's budget, but still considerably less than that requested by the Golf Course Superintendent. Most materials, expense items for e budgeted golf course last year. The only significant increases are: (a) The vehicle and equipment rental expense class has been increased to $2,000 in order to permit the lease- purchase of an additional tractor and fairway - -mower unit. This additional unit is required so that two mowing units can be going at the same time on certain days. This is important to have since as play increases the mowing units are slowed by players. (b) The Special Departmental Supplies category which includes fertilizer, sand, etc. is down $1,000 from last year's budge to $8,000. (c) $4,500 is provided for purchase of Coyote water for the golf course. Eventually this amount may be reduced as and when a city well is developed in the Golf Lake Estates area and a water main is provided to fill the lakes from said well during the night time hours when the well is not in use for domestic purposes. The Honorable Mayor id Members of the City Cou it June 21, 1971 Page 10. (d) The capital improvement section of the golf course budget includes the pickup truck which was included in last year's budget but not accepted for delivery because of the purchase price increase over the budgeted amount. The other items under capital improvements for the golf course are self - explanatory with the major item being the addition to the maintenance building of $2,000. This will provide much needed storage for both materials and equipment. Golf Course revenues have been estimated at $12+,000 which is a $16,000 increase over 1970 -71's estimated actual amount of $108,000. Play at the golf course continues to grow but continuing efforts must be made by the golf pro personnel to increase regular play and entice additional tournament play. This must be an ongoing effort that must be pursued year -round if the course is ever to reach a self - sustaining basis. VII. Capital Improvements The total amount of $62,790 for Capital Improvements represents 8% of the proposed budget. A recap of the operating capital improvement and debt service items is at the rear of the budget document. Most of the items are of a routine nature. The Police Protection budget includes a replacement police vehicle as well as some other minor items which increases the overall capital improvements budget for this department by $1,100 over last year. The Fire Protection capital improvements request of $2,000 is $1,100 more than 1970 -71. A significant increase is reflected in the capital improvements request of the Public Works department. The $13,950 is approximately $7,500 more than last year's $6,320. However, it includes a pickup truck that was budgeted last year, but not received. It also includes $5,000 as an initial annual request for debt service for a public works maintenance shop building. The Public Works budget also requests additional vehicle radios similar to those installed this past year. The radios installed have aided significantly in the performance of the department with greater mobility of the public works force being a direct result 9 of the radios installed allowing more prompt reponse to citizens requests for service. The capital improvements budget recap includes those items used in the normal course of the city's operation as well as debt service The Honorable Mayo_ and Members of the City Cc lcil June 21, 1971 Page 11. on general operation facilities such as the Public Safety Building, the Benecia Park and Swimming Pool, the new Community Center, and lease payments on the fire apparatus. VIII. Gas Tax Funds Budget A separate schedule lists the source of revenues and proposed use of gas tax funds. Major projects proposed are the completion of the Commerce Boulevard Bridge at Hinebaugh Creek for which a constract was awarded and which is under construction. In addition, the city's commitment to build the Country Club Drive Bridge required at Hinebaugh Creek is provided for. In the event that the Country Club Drive extension is not scheduled for construction during the 1971 -72 fiscal year or early 1972 -73 fiscal year, then the Council might consider using these funds in some other location, possibly the improvement of Santa Alicia Drive adjacent to Alicia Park. The gas tax funds budget proposes maximum use of these funds for reimbursement to the General Fund for general street maintenance purposes. It reflects recent changes in the law which now enables the city to use all of the Section 2107 funds for maintenance purposes on any city street. IX. Model City Commission and Housin&; Committee Funds have not been provided for the operations of the inactive Model City Commission and the Housing Committee. X. Reserve The budget does not propose any addition to the General Fund Reserve. The fund has an approximate- balance of $30,000 which is a rather small reserve when the total size of the city operations is taken into account. However, due to the city's hard pressed financial situation, it would be ridiculous to add to the reserve and at the same time indicate a loan from the sewer and mater funds to balance the budget. XI. Summary Generally, a conservative budget policy has been followed. No effort has been made to unrealistically anticipate projected revenues or anticipated expenses. The enclosed budget will probably provide the Council with an opportunity for greater input in the budget process than has been the case in the past. By this I mean that since the proposed budget suggests a property tax increase, the Council is afforded the opportunity to eliminate those items which as a policy matter, you don't feel warranted. However, if the city government is to be responsive to the requests of the community, then provision for providing said service has to be made on a realistic basis. The continuing growth adds to the demand c,n the city for services. The Honorable Mayor id Members of the City Cou it June 21, 1971 Page 12. The city staff continually tries to encourage the expansion and improvement of services by the introduction of better operating procedures or novel methods. Innovation and untried methods are welcome at all levels of operations and any suggestions the Council has along this line will be welcome. Although the city's financial condition in prior years was best described as fair, the tightness of the present condition cannot be over emphasized. Any significant change in either projected revenues or expenditures will have an affect on the city's overall financial condition. There is much talk at the state and federal levels about additional programs to provide needed funds to cities. The city should consider using any and all permissive legislation enacted to aid the cities in meeting their financial needs. The city's commercial growth potential remains excellent, especially if we are successful in obtaining the interchange overpass at an early date. If the city develops as master - planned, eventually the city should be on sound economic ground in terms of being able to provide needed services to residents and businesses at a lower property tax rate. Much area has been reserved for commercial development to take place. As and when this development occurs. it should result in a significant improvement of the city's overall financial condition. The past efforts to keep the city's operating cost to a minimum has gone a long way in preserving the city's financial condition. In addition, much of the past expenditures have been for investments in the future such as fire equipment, park acquisition and improvements, civic center site acquisition, debt service on existing facilities, etc. All things considered, there are very few services or facilities being requested by the public which the city is not providing. The major exception is several requests that I have received for a gym at the Rohnert Park Junior High School site. The proposed budget will allow the continuation of providing the services at the same level as previous years. It includes pro- vision for the beautification efforts such as weed mowing, tree planting and watering, park maintenance, etc. as well as providing for proper response to the public safety needs of the community. When reviewing the enclosed budget, the Council should consider suggesting alternative ways or means of accomplishing what is recommended. The budget review process is one of the most important responsibilities of the City Council and provides the City Council an opportunity to provide input into the operational process. The budget, as always, will be reviewed in complete detail with the City Council e uring work sessons at which department heads will be present and at which any additional information concerning all items contained in the budget will be available. The Honorable Mayor and Members of the City Coun�.il June 21, 1971 Page 13. During the course of the coming year, there will undoubtedly be programs or items not included in the budget which will be requested. Since the budget is our best look into the coming year, sometimes our eyesight is not the best in terms of unexpected requests from the community. The ability of the city to respond to requests for unthought of programs or facilities can only be accomplished if the city has a financial condition to provide such requests. At this time, I would like to express appreciation to all the staff members for their productive and forthright attitude during the budget preparation. Appreciation and thanks are extended to all members of the City Council, the community, Commission members, volunteer fire and police auxiliaries, and the local press represent- atives, who have cooperated with the city staff in the performance of our duties during the now concluding fiscal year. On reflection, the concluding fiscal year was a productive one in terms of programs and/or facilities realized. The city appears to be on a threshold of great development explosion and the ground work layed in antici- pation of the expected boom should reap rewarding dividends. Res ctfully submitted, Peter M. Callinan City Manager PMC :kl CITY OF ROHNERT PARK 1971 -72 Budget BUDGET CALENDAR May - June Preparation of departmental budgets May - June Budget conferences with departments June 18 Complete preliminary budget June 21 Duplicate preliminary budget and present to City Council June 21 - July 9 City Council budget conferences July 19 Public consideration of budget July -2.8- Adopt budget August 1 - 16 Receive certification of assessed valuation August 16 Adopt resolution determining the be by amount of money to raised property taxes and adopt resolution setting tax rate. August 23 - 31 Complete and duplicate final budget Co,..nty of Sonoma Sales Tax Distribution _Adjusted (1) Sonoma(2) Sales Rank, on Net Sales County Tax Per Per Capita Tax 70 -71 Population Capita Basis Cloverdale $ 45,596 3,410 $ 13.37 8; Cotati 39,827 15480 26.91 5' Healdsburg 154,113 5,600 27.52 3 Petaluma 4895752 26,850 18.24 6 Rohnert Park 601,593 62450 -9.39 9 Santa Rosa 1,580,317 53,800 29.37 2 Sebastopol 131,780 4,060 32.45 1 Sonoma 117,456 4,340 27.06 4 Sub -Total $ "2,619,434 105,990 $ 26.46 Unincorporated Area $ 1,489.227 106,010 $ 14.05' 7 TOTAL $ 4,108,661 212,000 $ 19.38 Based on 1971 -72 Budget Rohnert Park $ 65,000 65450 $ 10.08 (1) Net Sales Tax figures were furnished by the State Board of Equalization, State of California, per telephone call on June 10, 1971. (2) Population figures were furnished by the Department of Finance, Population Research Unit, State of California, per telephone call on June 16,,'1971 and are based on their figures as of April 1, 1971. 1 Revenue from Property Tax - $1.69 $ 146,800 $ 146,800 General Tax Rate $1.56`/S7 12200 12,200 G.O. Bonds of 1968 $ •13- , 40,000 Inter -fund loan Estimated Balances, June 30, 1972 $ 68,104 $ 3,809 4 DS CITY OF ROHNERT PARK Preliminary 1971 -72 Budget CONSOLIDATION OF WORKING FUT General Total Fund /_'-7 '7 1 Estimated Balances, July 1, 1971 $ -- 6-6-98'@fl $ 10'a o Anticipated Revenues 1971 -72 Taxes (Other than property tax) $ 106,500 $ 93,500 Licenses & Permits 29,900 2,500 295900 500 Fines, Forfeits 8 Penalties Revenue from Use of Money 8 Property 12,200 9,700 Revenue from Other Agencies 131,575 372,300 57,800 232,300 Charges for Current Service 1,300 1,300 Other Revenues Total Anticipated Revenue $ 656,275 $ 425,000 108,100 Inter -Fund Transfers _ NET AVAILABLE FOR OPERATIONS $ 822,275 $ 543,100 Gas Tax Funds Budget $ 103,175 Anticipated Expenditures: $ 1745940 $ 174,940 General Government 146,991 146,991 Public Safety 236,760 165,055 Public Works 20 20 Health 2,000 2,000 Cultural Arts Parks 6 Recreation 103 ,390 103,390 145,895 1455895 Golf Course Total Anticipated Expenditures $ 809,996 $ 738,291 TOTAL GAS TAX FUNDS BUDGET 8 ANTICIPATED EXPENDITURES $ 913,171 $ 738,291 $ (90,896) $(1951191) BALANCES Revenue from Property Tax - $1.69 $ 146,800 $ 146,800 General Tax Rate $1.56`/S7 12200 12,200 G.O. Bonds of 1968 $ •13- , 40,000 Inter -fund loan Estimated Balances, June 30, 1972 $ 68,104 $ 3,809 4 DS CITY OF ROHNERT`PARK Gas Tax Funds Budget 1971 -72 Funds Available Balance, July 1, 1971 Anticipated Revenues Section 2107 Section 2107.5 Section 2106 —= P.U.0 Grade Crossing Fund Interest Total Proposed Use of Funds Inter -Fund Transfer To General Fund for Maintenance Streets &'Bridges Projects Project 1970 -8 Commerce Blvd. Bridge at Hinebaugh Creek - balance Country Club Dr. Bridge at Hinebaugh Creek - lst stage Santa Alicia Dr. (Western Hosts) Unallocated Total On April 1, 1968, the City Council indicateE Gas Tax Funds for use in the following projE 1 Southwest Boulevard from Burton AvenL (This ;project was completed' during 1 towards project of $78,000 of gas ta> 2. New entrance road from Grav'enstein H� Drive. (This project has no definit( tion and no funds have yet been'earm4 The city is also committed to construct: 1. Commerce Blvd. bridge over Hinebaugh this $55,000 project was awarded dur: be completed by August 31,1971.) 2. Country Club Drive bridge over Hineb< definite time commitment was given & constructed, it is necessary in order of the Golf Lakes Estates area.) 5 $ 28,60 Lek. ' (Con- 1970-71 a CITY OF ROHNERT PARK 1971 -72 Budget ANTICIPATED REVENUES Taxes (Other than Property) 305 Real Property Transfer Tax $ 2,500 306 Cigarette Tax 18,000 307 Sales and Use Tax 65,000 308 Franchises (P.G. & E. and Storer Cable TV, Inc.) 8,000 309 Recreation Fees 13,000 Total Taxes $196,500 Licenses and Permits 310 Business Licenses $ 12,000 311 Animal Licenses 1,500 312 Bicycle Licenses 1,000 314 Building Permits 15,000 319 Other Licenses and Permits 400 Total Licenses and Permits $ 29,900 Fines, Forfeits and Penalties 331 Vehicle Code Fines $ 2,000 332 Other Court Fines 500 Total Fines, Forfeits 8 Penalties $ 2,500 Revenue From Use of Money 6 Property 336 Interest Income $ 12,000 337 Rents and Concessions -0- 338 Royalties (Hay Crops) 200 Total Revenue From Use of Money 8 Property $ 12,200 Revenue From Other Agencies 340 State Alcoholic Beverage License Fee 341 State Motor Vehicle in Lieu Tax State Gasoline Tax: 342 Section 2107 - Maintenance or Construction 343 Section 2107.5 - Engineering 344 Section 2106 - Construction 345 Trailer Coach Fees 346 Highway Carrier's Uniform Business License 348 Grants From Federal Government 349 Miscellaneous. - Grants from Other Agencies: Grade Crossing Allocation from P.U.C. Total Revenue From Other Agencies E $ 1,900 53,000 28,600 2,000 37,000 2,500 400 6,175 Az- 7/ �� L Charges for Current Service 350 Zoning and Subdivision Fees $ 1,500 351 Sales of Maps, Publications, Copies, etc. 350 352 Miscellaneous Filing 8 Certification Fees -0- 353 Special Police Department Services 7,000 354 Special Fire Department Services (Ambulance) 1,300 356 Animal Shelter Fees and Charges 800 357 Engineering Fees, Plan Checking, Inspection 8 Others 5,000 358 Streets, Sidewalk 8 Curb Repairs -0- 359 Weed Cleaning 300 361 Water Service Charges 83,000 362 Sewer Service Charges 54,000 363 Waste Collection 8 Disposal 60,000 364 Penalties and Interest 3,000 37X Swimming Pools 20,000 37X Other Park 8 Recreation Income 2,300 37X Golf Course 124,000 382 Assessment Projects Admin. 8 Inspection 9,500 389 Other Charges for Current Service _ 250 Total Charges for Current Service $372,300 Other Revenues 390 Sale of Real or Personal Property $ 1,000 399 Miscellaneous Income 300 Total Other Revenues $ 1,300 TOTAL ANTICIPATED REVENUES " � (Excluding Property Taxes) 6a CITY OF ROHNERT Pl1RK 1971 -72 Budget ANTICIPATED EXPENDITURES 7 Material Capital Personal Services- Improve- Services 8 Supplies men-ts Total General Government 405 City Council $ 91000 $ 21,100 $ -0- $ 11,100 410 City Manager 27,700 21100 -0- 29,800 415 Finance 8 "Acctng. 18,810 51,100 300 24,210 425 City Treasurer 11080 120 -0- 1,200 430 Legal Services :' 6,000 100 -0- 6,100 435 Planning 700 300 -0- 11000` 440 Personnel -0- 13,500 -0'- 1,500 445 Public Safety Bldg. -0- 155,970 300 161,270 446 Future Civ. Cntr.'Site -0- 1,600 -0- 1,600' 447 New City Off. Bldg.' -0- 10,000 -0- 10,000 490 Gen. Govt.Non- Dept. 1,000 71,050 110 72,160 Total General Government $ 64,290 $ 109,940 $ 710 $ 174,940 Public Safety 505 Police Protection $ 975,400 $ 83,062 $ 41537 $ 109,999 510 Fire Protection 3,600 19,717 2,000 25,317 511 Ambulance Service 600 475 -0- 11,075 520 Animal Control 800 650 200 12650 525 Civil Defense -0- 60 500 560' 530 Building Inspection 7,720 670 -0- 85390 Total Public Safety $ 110,120 $ 295634 $ 7,237 $ 146,991 Public Works 605 General $ 53,000 $ 41105 $13,950 $ 71,055 610 Engineering 101000 500 -0- 105500 -621 Street Cleaning` -0- 4,408 -0- 4,408 621 Street Sweeper Rent- -0- (21,808) -0- (2,808) 622 Maint.of Trees 6 Pkwys. -0- 1,000 -0- 1,000 623 Maint. of Streets -.0- 151,000 -0- 15,000 625 Street Lighting -0- 18,000 -0- 185000 631 Water Production -0- 36,830 -0- 365830 632 Sewage Coll. 6 Treat. 9,600 18,125 71,150 34,875 640 Waste Coll 6 Dispsl. -0- 451,000 -0- 45,000 650 Storm Drains 8 Drng. -0- 2,000 -0- 21,000 660 Weed Abatement -0- 900 -0- 900 Total Public Works $ 72,600 $ 143,060 $21,100 $ 2361,760 Health 705 $ -0- $ 20 $ -0- $ 20 7 ANTICIPATED EXPENDITURES (Continued) Material Capital Personal Services Improve - Services 8 Supplies ments Total Library Services 805 $ -0- $ -0- Cultural Arts 850 $ -0- $ 2,000 $ -0- $ 21000 Parks 8 Recreation 901 Recreation Comm. $ -0- $ 400 $ -0- $ 400 904 Park Maintenance- Gentl. .8,900 -0- -0- 1,200 -0- -4- 1,200 905 906 Alicia Park Benecia Park -0- 4,900 -0- 4,900 907 El Colegio Park -0- -0- -0- -0- 908 Holiday Park -0- -0- -0- 400 -0- -0- 400 911 912 Benecia Park Rec Bldg. Comm. & Rec. Center -0- 5,300 12,138 17,438 915 Burton Ave. Playlot -0- 193,600 165 5,510 -0- 260 165 25,370 950 955 Recreation Program; Support for Rec. Act. -0- 21,500 -0- 2,500 961 Alicia Park Pool 5,500 2,935 11,682 -0- -0- 8,435 18,682 962 9XX Benecia Park Pool Parks '8 Recreation 7,000 e -0- -0- 15,000 15,fl00 (Cap. Improvement) Total Parks 8 Recreation $ 41,000 $ 345992 $271,398 $ 103,390 Golf Course 970 Golf Course -Gen. $ 7,150 $ 56,340 $ -0- 6,345 $ 63,490 82,405 971 Golf Course- Maint. 52,000 24,060 Total Golf Course $ 592150 $ 80,400 $' 61345 $ 145,895 TOTAL ANTICIPATED EXPENDITURES $ 347,160 $ 400,046 $62,790 $ 809,996 7a CITY OF ROHNERT PARK 1971 -72 Budget Comparison of 1970 -71 Budgeted Expenditures with 1971 -72 Budget Unadjusted Proposed 1970 -71 1971 -72 Increase Budget Budget (Decrease) General Government 405 City Council $ 11,100 26,600 $ 111,100 291,800 -0- 3,200 410 City Manager 415; Finance 6 Accounting 205775 241,210 3,435 425 City Treasurer 1,195 5,500 1,200' 6,100 5 600 430 Legal Services 435 Planning 1,000 1,000 -0- 440 Personnel 445 Public Safety Building 1,400 14,670 1,500 16,270 100 1,600 446 Future Civic Center Site 1,600 12600 105000 -0- 10,000 447 i4ew City Office Building 490 General Govt. - Non..- Dept. -0- 56,850 72_,160 15,310 Total General Government$ 140,690 $ 174,,940 $ 34,250 Public Safety 505 Police Protection $ 102,070 $ 109,999- 25,317 $ 71,929 19,275 510 Fire Protection 241,042 825 1,075- 250 511 Ambulance Service 11,730 1,650 (,80) 520 Animal Control 660 560' (100) 525 Civil Defense 530 Building Inspection 7,970 8,390 420 Total Public Safety $ 137,297 $ 146,991 $ 9,694 Public Works 605 General $ 63,425 $ 71,055 $ 7,630 5,000 610 Engineering 5,500 4,408 102500 4,408 -0- 621 Street Cleaning 621 Street Sweeper Rental (2,808) (25808) -0- 622 Maint. of Trees B Parkways 11000 4,000 1,000 15,000 -0- 11,000 623 Maintenance of Streets 625 Street Lighting 145,000 18,000 45000 631, Water Production 30,114 9,350 361,830 3 6,716 25,525 632" Sewage Collectn. 6- Treatmt. 640 Waste Collection 6 Disposal 33,750 -4,875 - 455000 11,250 650 Storm Drains &'Drainage° 21000 2,000 900 -0- -0- 660' Weed: Abatement 900 Total Public Works $ 165,639 $ 236,760 71,121 Health 705 Health Services $ 20 $ 20 $ -0- I Comparison of 1970 -71 with 1971 -72 Budget (continued) Unadjusted Proposed 1970 -71 1971 -72 Increase Budget Budget (Decrease) Library Service 805 Library Service $ -0- $ -©- $ °�- Cultural Arts 850 Cultural Arts Commission $ 2,000 $ 21000 $ -0- Parks 8 Recreation 901 Recreation Commission $ 3,500 $ 400 $_ (3,100) 8,900 904 Park Maintenance, General -0- 1,500 8,900 1,200 (300) 905 Alicia Park -0- -0- 907 El Colegio Park -0- -0- -0 908 910 Holiday Park Benecia Park 4,300 41,900 600 911 Benecia Park Rec. Bldg.' 500 400 17,438 (100), 150 912 Community 8 Rec. Center 17,288 165 (35) 915 Burton Ave. Playlot 200 17,500 255370 75870- 950 955 Recreation Program Support for Rec. Activities 21,500 2,500 -0- - 961 Alicia Park Pool 7,100 28,703 8,435 181,682 1,335- (10,021) 962 Benecia Park Pool 9XX Parks 8 Recreation Capital 18,500 155000 (3,500) Improvements Total Parks 8 Recreation $101,591 $ 1035390 $ 1,799 Golf Course 970 Golf Course - General $ 61,470 $ 635490 $ 25020 971 Golf Course - Maintenance 75,945 82,405 6,460 Total Golf Course $ 137,415 $ 145,890 $ 8,480 TOTAL $ E84,652 $ 8095996 $1255344 8a 10 CITY OF ROHNERT PARK 1971 -72 Budget Recap of Capital Improvements and Debt Service Items Including-Lease-Purchases 415 Finance 5 Accounting 94 Desk 6 Chair $ 250 445 Public Safety 'Building 52 Lease Payments, Taxes, etc. $ 9,370' 300 92 Miscellaneous $ 9,670 490 Non - Departmental 94 Wall Key Cabinet $ 110 505 Police Protection 94 Police Vehicle (1) Net w/o trade in $ 3x390 94 Electric Typewriter 100 94 File Cabinet - Std. 4- drawer 45 94 Boom mike - Dispatching Desk 355 94 Noise Reducing Cabinet - Teletype 250 $ 41537 94 Remote Desk Set - Transmitter 6 Receiver; 510 Fire Protection 32 Lease payments on fire apparatus $ 16,907 94 Additional equipment improvements to existing equipment -` to be 2 000 $ 18,907 determined` 520 Animal Control 93 Cat traps, cat holding cage;, dog $ 200 transporting cage 525 Civil Defense 94 Miscellaneous Surplus Property $ 500 605 Public Works- General 92 Shop Building, Initial debt service $ 5,000 94 Vehicle radios (2) 94 Pickup truck, 3/4 ton w /tool compartment 1,600 3,25© 94 Vehicle traffic counter 11500 94 Roller (Used) for patchwork in streets 1,500 94 Air compressor (Used) for street maint. 700 $ 13,950 94 Combination, generator.- welder 10 632 Sewage Collection 6 Treatment XX Sewer Revenue Bonds of 1968 $ 7,150 906 Benecia Park 52 Park Lease Payments $ 3,290 912 Community & Recreation Center 99 G.O. Bonds of 1968 $ 12,138 950 Recreation Program 94 Dictating Machine $ 260 962 Benec ia. Park Pool 52 Pool Lease Payments $ 5,922 9XX Parks 8 Recreation 93 Parks B Recreation Improvements $ 15,000 97X Golf Course 52 Lease Payments $ 52,140 2,1,000' 92 Addition to Maintenance Bldg. 1,000 93 Drainage Pipe 100 94 Sand Trap Edger 575` 94 Greens Mower 2,670 94 Pickup Truck - 112 ton $ 58,485 $ 150,369 TOTAL 10a