1965/10/18 City Council Resolution 278R----QCL UTION NO
RES"";'LUT I ON Sl--Tr I NS FORTH POI I CY F"")"n RE I MBURSElvLE-NT OF
EXPENSES INCURRED ON CITY BUSINESS
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'w'HFR-AS, IT IS THE POLICY F -
O THE ITr COUNCIL
OF THE CITY OF ROHNERT PARK THAT ALL MEMBERS OF THE CITY
COUNCIL AND EMPLOYEES OF THE CITY SHOULD BE REIMBURSED FOR
ACTUAL EXPENSES INCURRED WHILE REPRESENTING OR CARRYING
OUT THE BUSINESS OF THE CITY9 AND
WHEREAS, THE CITY COUNCIL DESIRES TO ESTABLISH A
POLICY FOR REIMBURSEMENT OF SUCH EXPENSES.
NOW, THERi--FORE, IT IS RESOLVED BY THE COUNCIL
OF THE CITY OF ROHNERT PARK AS FC-1-LO',,vIS:
1, STATEMENT OF POLICY. IT IS THE POLICY OF
THE CITY OF ROHNERT PARK THAT ALL CITY COUNCILMEN AND
EMPLOYEES OF THE CITY OF ROHNERT PARK SHALL BE REIMBURSED
FOR THEIR ACTUAL AND NECESSARY EXPENSES INCURRED WHILE
ENGAGED IN PERFORMANCE OF THEIR DUTIES ON BEHALF OF THE
CITY OF ROHNERT PARK. ATTENDANCE AT ALL CONVENTIONS OUTSIDE
THE COUNTY OF SONOMA MUST FIRST BE APPROVED BY THE CITY
COUNCIL.
2. METHOD OF CLAIM FOR REIMBURSEMENT. ALL CLAIMS
FOR REIMBURSEMENT OF ACTUAL AND NECESSARY EXPENSES INCURRED
BY ANY CITY COUNCILMAN OR CITY EMPLOYEE FOR EXPENSES
INCURRED IN PERFORMING DUTIES ON BEHALF OF THE CITY OF
ROHNERT PARK SHALL BE SUBMITTED IN THE MANNER PEOVIDED FOR
FILING CLAIMS WITH THE CITY AND ALL SUCH CLAIMS MUST BE
APPROVED BY THE CITY COUNCIL PRIOR TO PAYMENT.
3. NATURE OF EXPENSES.
A, TRAVEL EXPENSES, WHEN TRANSPORTATION IS BY
AUTO OR OTHER MEANS OF TRANSPORTATION FURNISHED BY THE INDI-
VIDUAL MAKING THE CLAIM, SUCH TRAVEL SHALL BE REIMBURSED
AT THE RATE OF NOT TO EXCEED '100 PER MILE. ALL OTHER TRAVEL
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EXPENSES SHALL BE IN ACCORDANCE WITH THE OUT OF POCKET
COST THEREOF.
B. REGISTRATION FEES. ALL REGISTRATION
FEES FOR CONVENTIONS OR OTHER OFFIC@AL MEETINGS SHALL BE
A PROPER EXPENSE.
(I -
i-OOD LODGING AND MISCELLANEOUS EXPENSES.
ALL EXPENSES FOR FOOD, LODGING AND OTHER NECESSARY BUSINESS
EXPENSES SHALL BE REIMBURSED SOLELY ON THE BASIS OF AN
ACTUAL OUT OF POCKET COST FOR SUCH EXPENSES® SUPPORT FOR
SUCH CLAIMS SHALL BE IN SUFFICIENT DETAIL TO ENABLE THE
CITY COUNCIL TO DETERMINE THE NATURE OF SUCH CLAIMS. UPON
THE REQUEST OF ANY CITY COUNCILMAN WRITTEN PROOF OF THE
PAYMENT OF SUCH EXPENSES SHALL BE SUBMITTED.
L® MAXIMUM PER DIEM PAYMENT® EXCLUDING THE COSTS
INCURRED FOR TRAVEL AND REGISTRATION FEES, NO CLAIM FOR
REIMBURSEMENT OF ACTUAL AND NECESSARY EXPENSES SHALL EXCEED
THE SUM OF S150
5 .00 FOR ANY ONE CALENDAR DAY.
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DULY AND REGULARLY ADOPTED THIS DAY OF
C I TY OF' RO HNE RT PARK
B Y
M Y (0 R
A Y S
NO- S: z)
ABSENT:
ATTEST:
I Y I'! ERK
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