2015/02/10 City Council Agenda PacketMission Statement
"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow. "
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588 -2227+ FAX: (707) 792 -1876 ♦ WEB: www.rpcity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, February 10, 2015
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber.
City Council /RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council /RPFA may discuss and/or take action on any or all of the items listed on this
agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of
Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public
hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or
prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure
Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in
Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the
decision may be challenged to the 90th day following the date that the decision becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint meeting
of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on
agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30
minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker
cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication
devices upon entering the Council Chamber. Use of these devices causes electrical interference with
the sound recording and TV broadcasts stems.
City of Rohnert Park Joint Regular Meeting Agenda February 10, 2015
for City Council /RPFA /CDC Successor Agency Page 2 of 5
1. CITY COUNCIL /RPFA /SUCCESSOR AGENCY JOINT REGULAR MEETING -
CALL TO ORDER/ROLL CALL
(Callinan Mackenzie_ Stafford Belforte Ahanotu )
2. PLEDGE OF ALLEGIANCE
Chase Gonzales
3. PRESENTATIONS
A. Mayor's Proclamation: Recognizing Tony Johnson and Martial Arts Academy i T
MI5 c Bujutsu Gakuin Wushu Xueyuan for Service to the City of Rohnert Park
4. DEPARTMENT HEAD BRIEFING
A. Public Safety: Annual Crime Report
5. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City
business not listed on the Agenda may do so at this time. Each speaker will be allotted
three minutes. Those wishing to address the Council on any report item listed on the
Agenda should submit a "Speaker Card" to the City Clerk before announcement of that
agenda item.
6. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s)
of the City Council and /or the Rohnert Park Financing Authority and Successor Agency
to the Community Development Commission, whichever is applicable, unless any Council
Member or anyone else interested in a consent calendar item has a question about the
item.
A. Approval of Minutes for:
1. City Council /RPFA /Successor Agency Joint Regular Meeting January 27, 2015
B. Acceptance of Reports for:
1. City Bills /Demands for Payment dated February 10, 2015
2. Successor Agency to the CDC Bills /Demands for Payment Dated February 10,
2015
C. City Council Resolutions for Adoption:
1. 2015 -018 Approving Elimination of the Temporary Part-time Contract Code
Compliance Officer and the Creation of a Regular Part -time Code
Compliance Officer Position; and Associated Job Description and
Salary Range in the Development Services Department
2. 2015 -019 Authorizing and Approving the Sole Source Use of PREDL Manhole
Liners for the Eastside Trunk Sewer Phase 3 — Project No. 2014 -01
3. 2015 -020 Authorizing and Approving the Fourth Amendment to the Design
Professional Services Agreement with CSG Consultants, Inc.
City of Rohnert Park Joint Regular Meeting Agenda February 10, 2015
for City Council /RPFA /CDC Successor Agency Page 3 of 5
4. 2015-021 Approving Street Names for the Vast Oak Area of the University
District Specific Plan
5. 2015 -022 Authorizing and Approving a Design Professional Services
Agreement with Coastland Civil Engineers, Inc., for Rohnert Park
Expressway Rehabilitation Phase 2 (Project Number 2015 -01) and
Authorizing the Finance Director to Make Appropriations to Cover
the Project
6. 2015 -023 Authorizing the City Manager to Execute Program Supplement
Agreement No. 010 -N1 to Administering Agency -State Agreement
No. 04 -5379R for Federal Funding for the Copland Creek Bike Path
Rehabilitation Project (Federal Project #RPSTPLE- 5379(018) / City
Project #2010 -08
7. 2015 -024 Authorizing and Approving an Agreement Regarding Expenditure of
Series 1999 Excess Bond Proceeds for Specified Proposed Public
Improvements Consistent with Bond Covenants
D. Successor Agency Resolutions for Adoption:
1. 2015 -025 Authorizing and Approving an Agreement Regarding Expenditure of
Series 1999 Excess Bond Proceeds for Specified Proposed Public
Improvements Consistent with Bond Covenants
2. 2015 -026 Approving the Recognized Obligation Payment Schedule for July 1
— December 31, 2015 ( "ROPS 15- 16a "), Pursuant to Section 34177
of the California Health and Safety Code
E. Approving the Mayor to vote, at the City Selection Committee meeting, in support of
Sarah Glade Gurney, City of Sebastopol, to fill the City Selection Committee seat on
the Coastal Commission as the North Coast Representative (Alternate Member), term
expires May 2015
Council Motion/Vote
7. CLOSED SESSION (Estimated Duration: 40 min)
A. Recess to Closed Session in Conference Room 2A to Consider:
1. Conference with Legal Counsel — Anticipated Litigation - Significant exposure to
litigation pursuant to Government Code §54956.9(d)(2): (One Case)
2. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6750 Commerce Avenue (APN: 143 - 380 -015); 100 Avram Avenue
(APNs: 143 - 380 -022 through 029) and 120 Avram Avenue (APN: 143 -061 -052)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Party: Nick Abbot; Amir Hardy; Dave Peterson; and Jerry
Suyderheud
Under Negotiation: Price and Terms
Conference with Real Property Negotiators (Government Code §54956.8)
Property: 435 Southwest Boulevard (APN: 143- 370 -010)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Party: Nick Abbot
Under Negotiation: Price and Terms
City of Rohnert Park Joint Regular Meeting Agenda February 10, 2015
for City Council /RPFA /CDC Successor Agency Page 4 of 5
4. Conference with Real Property Negotiators (Government Code §54956.8)
Property: Stadium Lands Lot 1 (APN: 143 - 040 -124)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: Berk Jones and Ron Reinking, Cornish & Carey Commercial
Under Negotiation: Price and Terms
B. Reconvene Joint Regular Meeting Open Session in Council Chamber
C. Report On Closed Session (Government Code § 54957.1)
8. Review Draft Water Rate Study Report and Provide Direction Regarding Rate
Adjustment Timelines and Notices
A. Staff Report
B. Public Comment
C. Council discussion /action
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities
of the respective boards, commissions or committees on which they serve. No action may
be taken.
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this
meeting. Council Members desiring to read or discuss any communication may do so at
this time. No action may be taken except to place a particular item on a future agenda for
Council consideration.
11. MATTERS FROM /FOR COUNCIL
Prior to agenda publication, any Councilmember may place an item on this portion of the
agenda. Upon the concurrence of two Councilmembers, the item may be added to a
subsequent agenda for deliberation and action. In accordance with the Brown Act, at the
City Council meeting, Councilmembers may not add items hereunder, except for brief
reports on his or her own activities or brief announcements regarding an event of
community interest.
12. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may do
so at this time. Each speaker will be allotted three minutes. Those wishing to address the
Council on any report item listed on the Agenda should submit a "Speaker Card" to the
City Clerk before announcement of that agenda item.
13. ADJOURNMENT
City of Rohnert Park Joint Regular Meeting Agenda February 10, 2015
for City Council /RPFA /CDC Successor Agency Page 5 of 5
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered
earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to
speak on an item under discussion by the Council which appears on this agenda, after receiving recognition
from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised
by a member of the public which is not on the agenda and may require Council action shall be automatically
referred to staff for investigation and disposition which may include placing on a future agenda. If the item
is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning
of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an
emergency item under said Government Code and may take action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to
assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-
2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please
notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting
materials to be produced in another format (Braille, audio -tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that
relate to each item of business referred to on the agenda are available for public inspection at City Hall
located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00
pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the
members of the City Council regarding any item on this agenda after the agenda has been distributed will
also be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, JoAnne Buergler, City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the
February 10, 2015, Joint Regular Meeting of the Rohnert Park City Council /RPFA was posted and available
for review on February 5, 2015, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California
94928. The agenda is also available on the City web site at www.rpcity.org,
Executed this 5th day of February, 2015, at Rohnert Park, California.
JoAnne M. Buergler, City Clerk
Item No. 2
9�014NERT PARk
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A reciation
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This award is presented to:
(Ebas;r �Ori�aYC�
for leading the Pledge of Allegiance at the February 10, 2015
Rohnert Park City Council Meeting
Signed this 10th day of February, 2015
By. - -
amp ®. abanotu, flapor
Item No. 3.A
Vice claatatfox
A Proclamation of the City Council of the City of Rohnert Park
Recognizing Tony Johnson and Martial Arts Academy
R"PBujutsu Gakuin Wushu Xueyuan
for Service to the City of Rohnert Park
V90reao, the City of Rohnert Park is dedicated to promoting the health, fitness, and
cultural enrichment of all of its residents;
Wbereao, training in the martial arts has long been recognized as providing superior
benefits for the mind, body, and spirit for people of all ages;
V Berea %, the purpose of martial arts is to empower practitioners to overcome
weaknesses and develop into strong- minded, healthy citizens that can be of benefit to the
community;
30bereag, Martial Arts Academy teaches practitioners to respect oneself, to respect
others, to do our best, to never give up, and to always remember that martial arts is used
for self - defense only; values we can all respect; and
VberVIO, Martial Arts Academy is dedicated to accepting all interested students,
regardless of financial ability in keeping with its mission which is to "Share the benefits of
Martial Arts with Everyone."
Aob), Tberefore, be it jorotlaimeb that I, Amy O. Ahanotu, as Mayor and on
behalf of the City Council of the City of Rohnert Park, do hereby offer our thanks to Tony
Johnson and Martial Arts Academy i irk Bujutsu Gakuin Wushu Xueyuan for service
to Rohnert Park residents and commend your dedication to enriching our community.
Aulp anb Aegularlp Vrotlaimeb this 10`x' day of February, 2015.
CITY OF ROHNERT PARK
Amy D. Ahanotu, MAYOR
2010 2011 2012 2013 2014
Person Crimes
Homicide 1 1 2 1 1
Forcible Rape 9 16 11 16 16
Robbery 22 16 21 24 24
Aggravated Assault 134 162 121 138 119
Property Crimes
Burglary 143 156 118 136 110
Larceny 638 594 596 487 547
Motor Vehicle Theft 54 52 59 64 78
Total 1001 997 928 866 895
Part I Crimes Yearly Totals
13.77
Decrease
19.12
Decrease
12.32
Increase
21.88
Increase
3.35
Increase
CHANGE
Part I
Crimes:
Person
1 1 2 1 19161116 1622162124 24
134
162
121
138
119
0
25
50
75
100
125
150
175
200
2010 2011 2012 2013 2014
Homicide
Forcible Rape
Robbery
Aggravated Assault
Part I
Crimes:
Property
143 156
118 136 110
638
594 596
487
547
54 52 59 64 78
0
100
200
300
400
500
600
700
2010 2011 2012 2013 2014
Burglary
Larceny
Motor Vehicle Theft
2010 2011 2012 2013 2014
Embezzlement 7 9 12 12 13
Fraud 139 130 156 149 219
Stolen Property 61 67 50 64 73
Forgery/Counterfeiting 109 101 134 125 113
Vandalism 360 357 362 282 241
DUI 153 113 113 142 124
Total 829 777 827 774 783
PART II CRIMES YEARLY TOTALS
8.33
Increase
46.98
Increase
14.06
Increase
9.6
Decrease
14.54
Decrease
12.68
Decrease
1.16
Increase
CHANGE
PART II
CRIMES:
7 9 12 12 13
139 130
156 149
219
61 67
50
64 73
109 101
134 125
113
360 357 362
282
241
153
113 113
142
124
0
50
100
150
200
250
300
350
400
2010 2011 2012 2013 2014
Embezzlement
Fraud
Stolen Property
Forgery/Counterfeiting
Vandalism
DUI
QOIINERT AqR, Item. 6.A.1
0 62
`ALIFOAKIP
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, January 27, 2015
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL /RPFA /SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Ahanotu called the joint regular meeting to order at 5:05 pm, the notice for which being
legally noticed on January 22, 2015.
Present: Amy O. Ahanotu, Mayor
Gina Belforte, Vice Mayor
Jake Mackenzie, Councilmember (absent after 7:15 pm)
Pam Stafford, Councilmember
Absent: Joseph T. Callinan, Councilmember
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City
Attorney Visick, City Clerk Buergler, Senior Analyst Atkins, Commander Taylor,
Director of Public Safety Masterson, Development Services Director Ponton, Public
Works and Community Services Director McArthur, Finance Director Howze, Human
Resources Director Perrault, and City Engineer Pawson.
2. PLEDGE OF ALLEGIANCE
Led by Councilmember Mackenzie.
3. PRESENTATIONS
A. Mayor's Proclamation: Honoring and recognizing Rick Bates and Matt Snodgrass for
their lifesaving efforts
Mayor Ahanotu read and presented the Certificate to Rick Bates and Matt Snodgrass.
B. Mayor's Certificate of Recognition: Honoring the Animal Shelter League of Rohnert
Park for the donation of pet oxygen delivery masks
Mayor Ahanotu read and presented the certificate to Cheryll Currier on behalf of the
Animal Shelter League of Rohnert Park.
City of Rohnert Park Joint Regular Meeting Minutes January 27, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 2 of 7
4. DEPARTMENT HEAD BRIEFING
A. Public Works: Introduction of Project Coordinator Terrie Zwillinger
B. Development Services: Introduction of Deputy City Engineer, Art da Rosa
City Manager Jenkins provided introductions.
C. Administration: Health Services Update
Assistant City Manager Schwartz provided the update. Elece Hempel, Executive
Director, Petaluma People Services Center, addressed the Council stating she looks
forward to seeing growth in human services in Rohnert Park.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
A. Acceptance of Reports for:
1. City Bills /Demands for Payment dated January 27, 2015
2. Successor Agency to the CDC Bills /Demands for Payment Dated January 27,
2015
3. RPFA- Cash Report for Month Ending December 2014
4. Housing Successor Agency- Cash Report for Month Ending December 2014
5. Successor Agency- Cash Report for Month Ending December 2014
6. City- Cash Report for Month Ending December 2014
7. Quarterly City Council Expenditures (Oct, Nov, Dec 2014)
B. City Council Resolutions for Adoption:
1. 2015 -013 Rejecting the Claim of Heather Penoli
2. 2015 -014 Authorizing and Approving a Contract for Sanitary Sewer Cleaning
and Video Services with Miksis Services Inc for the Design of
Sliplining of Sewer Lines Under Creeks Project No. 2014 -03
3. 2015 -015 Authorizing and Approving California Department of Transportation
Disadvantaged Business Enterprise Program Implementation
Agreement for Local Agencies
4. 2015 -016 Authorizing the Purchase of five (5) Ford Police Interceptor Utility
Vehicles Including Equipment Build -outs not to Exceed $200,000.00
C. Approving an In -Kind Donation of City Labor, Fees, and Services to Support the
United Way of the Wine Country's Earn It! Keep It! Save It! Tax Preparation
Assistance Program for Low to Moderate Level Income Households
ACTION: Moved /seconded (Mackenzie /Belforte) to approve the Consent Calendar.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: Callinan.
City of Rohnert Park Joint Regular Meeting Minutes January 27, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 3 of 7
7. CLOSED SESSION
A. Mayor Ahanotu made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 5:28 pm in Conference
Room 2A to Consider:
Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6750 Commerce Avenue (APN: 143- 380 -015); 100 Avram Avenue
(APNs: 143 - 380 -022 through 029) and 120 Avram Avenue (APN: 143 - 061 -052)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Party: Nick Abbot, Amir Hardy, and Dave Peterson
Under Negotiation: Price and Terms
Councilmember Belforte stated for the record she is abstaining (recused herself)
from item 7.A.1 because she knows one or more of the negotiating parties.
Belforte was absent from Closed Session Item 7.A.1.
2. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6230 State Farm Drive (APN: 143 - 051 -065) and 415 City Center Drive
(APN: 143- 051 -066)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Party: Kathleen Leonard
Under Negotiation: Price and Terms
3. Conference with Legal Counsel — Potential Initiation of Litigation - Significant
exposure to litigation pursuant to Government Code §54956.9(d)(4): (One Case)
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:12 pm
C. Report On Closed Session (Government Code § 54957.1)
Mayor Ahanotu reported: no reportable action.
8. Consideration of a nomination and appointment to the Mobile Home Parks Rent
Appeals Board vacancy for a term expiring December 31, 2016
City Manager Jenkins presented the item. Recommended Action(s): Consider
Councilmember Mackenzie's nomination and reappoint Kurt Engelhart to the Mobile
Home Parks Rent Appeals Board.
ACTION: Moved /seconded (Mackenzie /Stafford) to reappoint Kurt Engelhart.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: Callinan.
9. Information and Discussion of Street Names for the Vast Oak Area of the University
District Specific Plan
Director of Development Services Ponton presented the item. Recommended Action(s):
discuss the proposed street names for the Vast Oak area in the University District
Specific Plan and provide direction to staff for action at a future City Council meeting.
City of Rohnert Park Joint Regular Meeting Minutes January 27, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 4 of 7
Councilmember Mackenzie stated for the record he is not happy with some of the names.
Public Comment: Kevin Pohlson, Brookfield Homes, representing the University District,
concurred with staff and City Council recommendations.
ACTION: Moved /seconded (Stafford /Belforte) to approve the street names with the
following changes - Kendra Place replacing Krukow Place, Kaitlyn Place
replacing Kuiper Place, Oak Leaf Place replacing Outlaw Place and Kyle
Place replacing Kenny Place and directed staff to bring back a final list for
approval at a future meeting.
Motion carried by the following 3 -1 -1 vote: AYES: Stafford, Belforte, and
Ahanotu, NOS: Mackenzie, ABSTAINS: None, ABSENT: Callinan.
10. PUBLIC HEARING: (NO EARLIER THAN 6PM- Noticed 1/16/2015)
University District Specific Plan — Vast Oak Properties' Appeal of the November 17,
2014 Parks and Recreation Commission Decision Denying the Approval of Parkland
Dedication and Improvement Credits for Twin Creeks Park for Vast Oak Land
Development Phase 1 in the University District Specific Plan
Director of Development Services Ponton presented the item. Public Works and
Community Services Director McArthur answered Council questions. Appellant, Kevin
Pohlson, Brookfield Homes, was present. Recommended Action(s): Grant the appeal of
the Parks and Recreation Commission's denial of the Parkland Improvement Credits for
Twin Creeks Park and Approve the Parkland Improvement Credits for Twin Creeks Park
for Vast Oak Land Development Phase 1 in the University District Specific Plan.
Councilmember Mackenzie stated for the record that he is surprised a Parks and
Recreation Commission Commissioner is not present to defend the Commission's action
which is being appealed.
Vice Mayor Belforte stated for the record: through the Mayor to the City Manager — she
wants to make sure there is no conflict between City Council and the Parks and
Recreation Commission and perhaps a conversation between the two bodies as a whole
would be valuable. What the Commission is trying to do is appreciated, when it comes to
having a park that is complete and having a developer willing to finish it, it might make
more sense to look at it in totality and not a raw land component.
Hearing Opened 6:49 pm
No comment.
Hearing Closed 6:49 pm
ACTION: Moved /seconded (Stafford /Mackenzie) to approve Resolution 2015 -017 a
Resolution of the City Council of the City Of Rohnert Park, California,
Granting Vast Oak Properties' Appeal of the Parks and Recreation
Commission's Decision Denying Parkland Improvement Credits for Twin
Creeks Park for Vast Oak Land Development Phase 1 in the University
City of Rohnert Park Joint Regular Meeting Minutes January 27, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 5 of 7
District Specific Plan and Accepting the Credit for Parks and Recreation
Improvements for Twin Creeks Park.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: Callinan.
Councilmember Mackenzie requested that the record reflect City Council's desire to hold
a joint meeting with the Parks and Recreation Commission.
Councilmember Mackenzie stepped away from dais 6:53 pm and returned 6:55 pm
11. Discussion and Direction regarding City -wide Capital Replacement Program
Update — City Buildings
Assistant City Manager Schwartz presented the item. Recommended Action(s): Receive
the update and provide direction on the recommended actions:
1. Direct staff to provide the best information available on operating and maintenance
costs, and repair and replacement costs, in the City's FY 15 -16 budget.
2. Direct staff to include funding for building operations and maintenance, and repair
and replacement, in the FY 15 -16 budget. The amount should be balanced with
available funding, the City's operating costs, other capital projects, and strategic plan
priorities, including other unfunded liabilities.
3. Direct staff to develop a system to prioritize building repair and replacement projects
considering criteria including legal requirements, public use, staff use, availability of
outside funding, and timing of needed repairs.
4. Direct staff to recommend particular projects based on available funding and the
system for setting priorities in the FY 15 -16 budget.
Public Comment: None.
ACTION: By consensus, City Council directed staff to move forward with
developing a City -wide Capital Replacement Program.
12. MAYORS' & COUNCILMEMBERS' ASSOCIATION MATTERS
Consideration of supporting "letters of interest" for appointments to vacancies by
the City Selection Committee and the Mayors' and Councilmembers' Association
Board of Directors on February 12, 2015
Recommended Action(s): consider letters requesting support for appointment to various
committees and commission and support the Mayor's designation of an alternate voting
representative to attend City Selection Committee or Sonoma County Mayors' and
Councilmembers' Association meetings.
A. City Selection Committee Appointments
1. Bay Area Air Quality Management District for a two -year term ending March
2017 - Teresa Barrett (Petaluma) submitted a letter of interest.
City of Rohnert Park Joint Regular Meeting Minutes January 27, 2015
for City Council /Rohnert Park Financing Authority /Successor Agency Page 6 of 7
2. Golden Gate Bridge, Highway & Transportation District for a two -year term
ending March 2017 - Gina Belforte (Rohnert Park) submitted a letter of interest.
3. Local Agency Formation Commission (LAFCO) for a four -year term ending May
2019 - Mark Landman (Cotati) submitted a letter of interest.
4. Metropolitan Transportation Commission for a four -year term ending February
2019 - Jake Mackenzie (Rohnert Park) submitted a letter of interest.
5. Remote Access Network (RAN) Board (no term, must be filled by a Mayor) -
Amy Ahanotu (Rohnert Park) submitted a letter of interest.
B. Mayors' and Councilmembers' Association Appointments
1. ABAG Regional Planning Committee for a two -year term ending February 2017 -
Julie Combs (Santa Rosa) submitted a letter of interest.
ACTION: Moved /seconded (Mackenzie /Stafford) where there is no competing
interest for appointments, Council gives the Mayor authority to vote for
these appointments at the meeting.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: Callinan.
A. City Selection Committee Appointments
1. Airport Land Use Commission for a four -year term ending May 2019 and an
unexpired term ending March 2017 -2 appointments — term expiring (Jake Ours'
term, March 2017) and May 2019.
B. Mayors' and Councilmembers' Association Appointments
1. North Bay Division, LOCC, Executive Board Alternate for a two -year term
ending February 2017
2. Sonoma -Maria Area Rail Transit (SMART) Board for two (2) seats (SCTA) for
four -year terms ending February 2019
ACTION: Councilmember Stafford nominated Sam Salmon (Windsor) and
Gabe Kearney (Petaluma) for Airport Land Use Commission and
Councilmember Mackenzie seconded; Councilmember Mackenzie
nominated Chris Albertson (Petaluma) for North Bay Division,
LOCC, Executive Board Alternate and Councilmember Stafford
seconded. Councilmember Stafford nominated Carol Russell
(Cloverdale) and Jake Mackenzie (Rohnert Park) for SMART
Board and Belforte seconded.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: Callinan.
Councilmember Mackenzie left the meeting at 7:15 pm.
City of Rohnert Park Joint Regular Meeting Minutes January 27, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 7 of 7
ACTION: Moved /seconded (Ahanotu /Stafford) to support the Mayor's designation
of Vice Mayor Belforte as the alternate voting representative to attend
City Selection Committee or Sonoma County Mayors' and
Councilmembers' Association meetings if he is unable to attend.
Motion carried unanimously by the following 3 -0 -2 vote: AYES: Stafford,
Belforte, and Ahanotu, NOS: None, ABSTAINS: None, ABSENT:
Callinan and Mackenzie.
13. COMMITTEE / LIAISON/ OTHER REPORTS
Other Reports
1. Sonoma Clean Power (SCP)
Assistant City Manager Schwartz reported SCP lost their general counsel and
procurement director. In February SCP will be considering their Resource Plan. Rate
reductions should be counted as a local economic benefit. Openings exist on advisory
committees and staff will get the word out.
14. COMMUNICATIONS
None.
15. MATTERS FROM /FOR COUNCIL
Mayor Ahanotu requested that the February 6 Work Session start at 12:30 pm instead of
noon. Council concurred.
16. PUBLIC COMMENTS
None.
17. ADJOURNMENT
Mayor Ahanotu adjourned the joint regular meeting at 7:20 pm.
JoAnne Buergler, City Clerk
City of Rohnert Park
Amy O. Ahanotu, Mayor
City of Rohnert Park
CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
February 10, 2015
Check Numbers: 223588 - 223843
Dated: January 21, 2015 - February 4, 2015
Item 6.B.1
TOTAL $2,492,146.83
Accounts Payable
Checks for Approval
User: ccolbum
Printed: 2/3/2015 - 2:59 PM
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
223588
01/21/2015
General Fund
Aflac Payable
AFLAC
1,008.08
Check Total:
1,008.08
223589
01/21/2015
General Fund
Blue Cross W/H Payable
ANTHEM BLUE CROSS
36,118.88
223589
01/21/2015
General Fund
Emplyee Benfits /Health Ins /BI
ANTHEM BLUE CROSS
57,751.33
Check Total:
93,870.21
223590
01/21/2015
General Fund
Court Order Payable
CA FRANCHISE TAX BOARD
100.00
Check Total:
100.00
223591
01/21/2015
General Fund
Court Order Payable
Y
Co of Sonoma Sheriffs Department
491.03
Check Total:
491 03
223592
01/21/2015
General Fund
Emplyee Benfits /Medical Insur
HARTFORD LIFE INS
31,995.60
Check Total:
31,995.60
223593
01/21/2015
General Fund
Kaiser W/H Payable
HSA Bank
985 77
Check Total:
985.77
223594
01/21/2015
General Fund
Prepaid Legal Services
Legal Shield
57.80
Check Total:
57.80
223595
01/21/2015
General Fund
Employee Expense Advanc
Rob Luis
137.62
4,266.00
223595
01/21/2015
General Fund
Employee Expense Advanc
Rob Luis
Check Total:
4,403.62
223596
01/21/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
1,568.27
Check Total:
1,568.27
223597
01/21/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
1,22500
3,592.91
223597
01/21/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
Page 1 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
Check Total:
4,817.91
223598
01/21/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
40000
223598
01/21/2015
General Fund
Def Comp Payable -Gw
Nationwide Retirement Solutions
200.00
Check Total:
600.00
223599
01/21/2015
General Fund
Scope Dues Payable
SEIU Local 1021
972.88
Check Total:
972.88
223600
01/21/2015
General Fund
United Way Payable
United Way
93.26
Check Total:
93.26
223601
01/22/2015
Water Capital Project Fund
WA -04 Water Main Improvement
ARGONAUT CONSTRUCTORS
164,677.20
223601
01/22/2015
Water Capital Project Fund
Water Retention Payable
ARGONAUT CONSTRUCTORS
- 8,233.86
Check Total:
156,443.34
223602
01/22/2015
General Fund
Police /Community Pro
Boy Scouts of America
256.00
Check Total:
256.00
223603
01/22/2015
General Fund
City Manager /Contractual Se
Fieldman, Rolapp & Associates Inc.
192.50
Check Total:
192.50
223604
01/22/2015
PFFP Fund
Public Facilities Finance Fee
John Herron
20,130.00
Check Total:
20,130.00
223605
01/22/2015
General Fund
Outside Event Ticket Sales
North Bay Performing Arts Association
1,12478
Check Total:
1,124.78
223606
01/22/2015
General Fund
Outside Event Ticket Sales
Santa Rosa Dance Theatre
8,621.00
Check Total:
8,621 00
223607
01/22/2015
SEUS - Federal Seized Assets
Fed Seizure Pending - Payable
So Cc Office of the District Attorney
320,300.00
223607
01/22/2015
SEUS - Federal Seized Assets
S.E U.S. /Interest Inc Alloc
So Co Office of the District Attorney
304.56
Check Total:
320,604.56
223608
01/22/2015
PFFP Fund
Public Facilities Finance Fee
Gary Tatman
20,130.00
Check Total:
20,130.00
223609
01/22/2015
General Fund
Police /Spec. Departm
Wedgewood Banquet Center
3,809.46
Page 2 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
3,809.46
223610
01/23/2015
Sewer Captial Project Fund
WW -08 Interceptor Outfall Ph 2
Michels Corporation
230,693.00
223610
01/23/2015
Sewer Captial Project Fund
Sewer Retention Payable
Michels Corporation
- 11,534.65
Check Total:
219,158.35
223611
01/23/2015
General Fund
P/S Bldg -North /Fac Maint/Non-
US Bank
13.39
223611
01/23/2015
General Fund
Fire /Spec Dept Equ
US Bank
173.98
223611
01/23/2015
General Fund
P/S Bldg -South /Fac Maint/Non-
US Bank
33.26
223611
01/23/2015
General Fund
Fire /Spec. Departm
US Bank
7.69
223611
01/23/2015
General Fund
Fire /Uniforms
US Bank
40.47
Check Total:
26879
223612
01/23/2015
General Fund
Fire /Training & Ed
US Bank
395.00
223612
01/23/2015
General Fund
PT- 1525 /Special Dept Equip
US Bank
584.13
Check Total:
979.13
223613
01/23/2015
General Fund
Police /Uniforms
US Bank
54.88
Check Total
54.88
223614
01/23/2015
General Fund
Police /Training/Ed. -
US Bank
441.84
Check Total:
441.84
223615
01/23/2015
General Fund
Police /Travels & Mee
US Bank
33.81
223615
01/23/2015
General Fund
Police /Spec. Departm
US Bank
558.95
Check Total:
592.76
223616
01/23/2015
General Fund
Police /Travels & Mee
US Bank
150.00
223616
01/23/2015
General Fund
Police /Dues & Subscr
US Bank
274.00
223616
01/23/2015
General Fund
Police /Training & Ed
US Bank
320.00
223616
01/23/2015
General Fund
Police /Spec Dept Equ
US Bank
5723
223616
01/23/2015
General Fund
Police /Spec. Departm
US Bank
58.98
Check Total:
860.21
223617
01/23/2015
General Fund
Police /Uniforms
US Bank
1,179.00
Check Total:
1,179.00
223618
01/23/2015
Federal Asset Forfeiture SRF
FAF -P /S Special Dept
US Bank
1,139.08
Check Total:
1,139.08
223619
01/23/2015
General Fund
Fire /Spec Dept Equ
US Bank
38.17
Page 3 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
223619
01/23/2015
General Fund
P/S Bldg -North Bldg/Facilty
US Bank
42.80
223619
01/23/2015
General Fund
Tri Cities /Spec Dept Supplies
US Bank
67.56
223619
01/23/2015
General Fund
P/S Bldg -South /Bldg/Facilty
US Bank
87.71
223619
01/23/2015
General Fund
Fire /Travels & Mee
US Bank
135.44
Check Total:
371.68
223620
01/23/2015
General Fund
P/S Bldg -North Bldg/Facilty
US Bank
76.66
223620
01/23/2015
General Fund
Police /Armory
US Bank
80.00
223620
01/23/2015
General Fund
Fire /Spec Dept Equ
US Bank
87.58
Check Total:
244.24
223621
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
Andrew Adair
11.13
223621
01/27/2015
Sewer Utility Fund
Accounts Payable
Andrew Adair
13.19
Check Total:
2432
223622
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
Blue Mountain Air
7492
223622
01/27/2015
Sewer Utility Fund
Accounts Payable
Blue Mountain Air
35.61
Check Total:
110.53
223623
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
Debra Bowers
28.52
223623
01/27/2015
Sewer Utility Fund
Accounts Payable
Debra Bowers
18.83
Check Total:
47.35
223624
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
Paul Hock
44.75
223624
01/27/2015
Sewer Utility Fund
Accounts Payable
Paul Hock
23.62
Check Total:
68.37
223625
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
Burnetta Lemaire
74.28
223625
01/27/2015
Sewer Utility Fund
Accounts Payable
Burnetta Lemaire
38.35
223625
01/27/2015
Sewer Utility Fund
Accounts Payable
Burnetta Lemaire
35.95
Check Total:
148.58
223626
01/27/2015
Sewer Utility Fund
Accounts Payable
Shawn Lowe
13.33
223626
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
Shawn Lowe
15.15
Check Total:
28.48
223627
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
North O Town Industrial Center
1,301.63
Check Total:
1,301.63
223628
01/27/2015
Water Utility Fund
Water Entr. /Accounts Paya
Garrett Piland
14.85
223628
01/27/2015
Sewer Utility Fund
Accounts Payable
Garrett Piland
16.36
Page 4 of 27
Check Number Check Date Fund Name
223629
01/27/2015
Water Utility Fund
223629
01/27/2015
Sewer Utility Fund
223630
01/27/2015
Water Utility Fund
223630
01/27/2015
Sewer Utility Fund
223631
01/27/2015
Water Utility Fund
223631
01/27/2015
Sewer Utility Fund
223632
01/28/2015
General Fund
223632
01/28/2015
General Fund
223633
01/28/2015
General Fund
223634
01/28/2015
General Fund
223635
01/28/2015
ISF - Fleet
223635
01/28/2015
General Fund
223635
01/28/2015
Sewer Utility Fund
223635
01/28/2015
Water Utility Fund
223635
01/28/2015
General Fund
223635
01/28/2015
General Fund
223635
01/28/2015
General Fund
223635
01/28/2015
ISF - Fleet
223635
01/28/2015
ISF - Fleet
223635
01/28/2015
General Fund
223635
01/28/2015
Sewer Utility Fund
223635
01/28/2015
Water Utility Fund
223635
01/28/2015
General Fund
223635
01/28/2015
General Fund
223635
01/28/2015
General Fund
223636
01/28/2015
General Fund
Account Name
Water Entr. /Accounts Paya
Accounts Payable
Water Emr. /Accounts Paya
Accounts Payable
Water Emr. /Accounts Paya
Accounts Payable
Pac /Marketing
Pac /Postage
Fleet/Clothing Allowance
Publ Works Gen /Clothing Allo
Sewer Entr. /Clothing Allow
Water /Clothing Allowance
Streets /Clothing Allow
JEPA Mtn/Contractual Services
Park Maint /Contractual S
Fleet /Clothing Allowance
Fleet/Clothing Allowance
Publ Works Gen /Clothing Allo
Sewer Entr. /Clothing Allow
Water /Clothing Allowance
Streets /Clothing Allow
JEPA Mtn /Contractual Services
Park Maint /Clothing Allo
City Manager /Contingency
Page 5 of 27
Vendor Name
Check Total'
Prudent Investment Group
Prudent Investment Group
Check Total:
Doug Solwick
Doug Solwick
Check Total:
Michele Souza
Michele Souza
Check Total:
Ad Vantage Marketing
Ad Vantage Marketing
Check Total:
Dennis Amantite
Check Total:
John Anglin
Check Total:
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Aramark Uniform Services
Check Total'
ARGONAUT CONSTRUCTORS
Void
Amount
31.21
24.12
19.10
4322
47.12
24.06
71.18
34.60
22.32
56.92
649.45
1,262.69
1,912.14
462.33
462.33
1,258.80
1,258.80
28.24
30.28
31.28
34.24
14.30
3.80
18 38
834
28.24
3028
31.28
34.24
1430
3.80
18.38
329.38
46,914.11
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
46,914 11
223637
01/28/2015
ISF - Fleet
Fleet/Telephone
AT &T
2,613.10
223637
01/28/2015
General Fund
R.P. Gymnasium /Telephone
AT &T
24.16
Check Total-
2,637.26
223638
01/28/2015
General Fund
Pac /Telephone
AT &T
5.69
223638
01/28/2015
General Fund
R.P. Gymnasium /Telephone
AT &T
5.69
223638
01/28/2015
General Fund
R.P. Comm. Cntr /Telephone
AT &T
5 -67
223638
01/28/2015
General Fund
R.P. Gymnasium /Telephone
AT &T
62.87
223638
01/28/2015
General Fund
Animal Shelter /Telephone
AT &T
3233
223638
01/28/2015
General Fund
Ps Main Station /Telephone
AT &T
17.69
223638
01/28/2015
General Fund
Publ Works Gen /Telephone
AT &T
31.96
223638
01/28/2015
General Fund
P/S Bldg -South /Telephone
AT &T
32.31
223638
01/28/2015
General Fund
P/S Bldg -North /Telephone
AT &T
34.02
223638
01/28/2015
General Fund
Ps Main Station /Telephone
AT &T
41.23
223638
01/28/2015
General Fund
P/S Bldg -North /Telephone
AT &T
66.11
223638
01/28/2015
General Fund
R.P. Comm. Cntr /Telephone
AT &T
15.27
Check Total:
350.84
223639
01/28/2015
Internal Service Fund - I.T
Spec. Departmental Supp
B &H Photo
99.95
Check Total:
99.95
223640
01/28/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
B. W.S. Distributors, Inc
246.15
Check Total:
246.15
223641
01/28/2015
General Fund
Streets & Bike /Spec. Departm.
The Barricade Company
96.13
Check Total:
96.13
223642
01/28/2015
General Fund
Park Maint /Spec. Departm
Belkorp AG
55.87
223642
01/28/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Belkorp AG
1,211.31
223642
01/28/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Belkorp AG
13.46
223642
01/28/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Belkorp AG
475.22
Check Total:
1,755.86
223643
01/28/2015
General Fund
Jerry Bick
826.99
Check Total:
826.99
223644
01/28/2015
General Fund
R.P. Gymnasium /Sports Suppli
BOLLINGER INSURANCE CO
1,100.00
Check Total:
1,100.00
Page 6 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
26.00
223645
01/28/2015
General Fund
Sports Center /Contractual S
Pete Breeland
52.00
223645
01/28/2015
General Fund
Sports Center /Contractual S
Pete Breeland
Check Total:
78.00
223646
01/28/2015
Water Capital Project Fund
WA -04 Water Main Improvement
BRELJE & RACE CONSULTING
675.00
223646
01/28/2015
Sewer Captial Project Fund
WW -08 Interceptor Outfall Ph 2
BRELJE & RACE CONSULTING
3,970.00
Check Total:
4,645.00
223647
01/28/2015
General Fund
Park Maint /Spec. Departm
Buchanan Food Service
763.01
165.32
223647
01/28/2015
General Fund
Ps Main Station /Bld Facil
� ty
Buchanan Food Service
Check Total:
928.33
223648
01/28/2015
General Fund
PW -Storm Drains /Spec. De pa
Bulk Bag Depot
1,425.00
Check Total:
1,42500
223649
01/28/2015
[SF -Fleet
Fleet/Vehicle Repair & Maint
Burton's Fire, Inc.
374.50
Check Total:
374.50
Peter M. Callinan
36969
223650
01/28/2015
General Fund
Check Total:
369.69
223651
01/28/2015
General Fund
R.P. Comm. Cntr /Contractual S
Michele Carter
312.00
Check Total:
312.00
223652
01/28/2015
Water Capital Project Fund
WA -36 Adrain Dr Watr Sys Repl
CATS4U
51,058.53
51,058.54
223652
01/28/2015
Sewer Captial Project Fund
WW -23 Adrian Swr Syst Rehab
CATS4U
- 4 - 4,665.09
223652
01/28/2015
Sewer Captial Project Fund
Sewer Retention Payable
CATS4U
,869.76
223652
01/28/2015
Sewer Captial Project Fund
Sewer Retention Payable
CATS4U
Check Total:
3,582.22
01/28/2015
General Fund
Police /S.A Exams
Co of Sonoma, Dept of Health Service
1,800.00
223653
Check Total:
1,800.00
223654
01/28/2015
General Fund
hone
Ps Main Station /Telephone
P
Comcast
17.59
Check Total:
17.59
223655
01/28/2015
Capital Projects Fund
Sidewalk Access Ramps ADA Upgr
The Community Voice
352.00
Check Total:
352.00
223656
01/28/2015
Sewer Utility Fund
Spec. Departmental Su PP
Complete Welders Supply
27.13
31.00
223656
01/28/2015
General Fund
Pub] Works Gen /Bldg/Facilty
Complete Welders Supply
Page 7 of 27
Check Number
Check Date
Fund Name
Check Total:
223657
01/28/2015
Internal Service Fund - I.T
223658
01/28/2015
General Fund
223659
01/28/2015
General Fund
223660
01/28/2015
Capital Projects Fund
223660
01/28/2015
General Fund
223660
01/28/2015
General Fund
223660
01/28/2015
General Fund
223660
01/28/2015
General Fund
223660
01/28/2015
General Fund
223660
01/28/2015
Sewer Captial Project Fund
223660
01/28/2015
Water Capital Project Fund
223661
01/28/2015
General Fund
223662
01/28/2015
General Fund
223663
01/28/2015
General Fund
223664
01/28/2015
Sewer Captial Project Fund
223664
01/28/2015
Capital Projects Fund
223664
01/28/2015
Sewer Captial Project Fund
223664
01/28/2015
Capital Projects Fund
223665
01/28/2015
General Fund
223665
01/28/2015
General Fund
223666
01/28/2015
General Fund
Account Name
Vendor Name
Check Total:
Software Maintenance
COMPUCOM SYSTEMS
Check Total:
Graton Mi /Contractual Services
Conservation Corps North Bay
Check Total:
Fire /Training & Ed
Brandon Davidge
Check Total:
Wilfred Ave. Widening
DC Electric Group Inc.
Streets & Bike /Contractual S
DC Electric Group Inc.
Graton Mi /Contractual Services
DC Electric Group Inc.
JEPA Mtn/Contractual Services
DC Electric Group Inc.
Graton Mi/Contractual Services
DC Electric Group Inc.
Graton Mi/Contractual Services
DC Electric Group Inc.
WW -23 Adrian Swr Syst Rehab
DC Electric Group Inc.
WA -36 Adrain Dr Watr Sys Repl
DC Electric Group Inc.
Check Total:
Marjorie Dennett
Check Total:
Developer Refundable Deposits
Dept. of Public Works -Roads
Check Total:
Police /Spec. Departm
Lucas Dotta
Check Total:
WW -17 Eastside Trunk Sewr Ph 3
DrafCech Blueprinting, Inc
TR -26 Snyder Wideng -SW to MedC
DrafI'ech Blueprinting, Inc
WW -17 Eastside Trunk Sewr Ph 3
DrafTech Blueprinting, Inc
TR -26 Snyder Wideng-SW to MedC
Draflech Blueprinting, Inc
Check Total -
Sports Center /Contractual S
Denise Drake
Sports Center /Contractual S
Denise Drake
Check Total:
Production
DRAMATISTS PLAY SERVICE, INC.
Page 8 of 27
Void
Amount
58.13
41,918.01
41,918 01
6,048.94
6,048 -94
36.00
36.00
472.50
4,554.00
420.00
140.00
512.50
270.00
175.00
175.00
6,719.00
859.40
859.40
3,155.87
3,155.87
33.94
33.94
253.40
335.91
1 02.77
136.23
828.31
9620
181.00
277.20
1,040.00
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
1,040.00
223667
01/28/2015
ISF - Fleet
Fleet/Recruitment
EMPLOYMENT SCREENING
122 -00
Check Total:
122.00
223668
01/28/2015
General Fund
Burt/Ave Rec Cr Bldg/Facilty
Eureka Oxygen Co.
108.71
223668
01/28/2015
General Fund
Senior Ctr Bldg/Facilty
Eureka Oxygen Co.
189.15
223668
01/28/2015
Sewer Utility Fund
Spec. Departmental Supp
Eureka Oxygen Co.
79.71
223668
01/28/2015
General Fund
Publ Works Gen /Spec. Departm
Eureka Oxygen Co.
109.20
Check Total:
486.77
223669
01/28/2015
General Fund
Sports Center /Rent/Lease /Tax
Exchange Bank
2,853.18
223669
01/28/2015
General Long Term Debt Group
Capitalized Leases
Exchange Bank
2,341 60
223669
01/28/2015
General Long Term Debt Group
Amt To Be Prov -Cap Leas
Exchange Bank
- 2,341.60
Check Total:
2,85118
223670
01/28/2015
General Fund
Non - Department /Postage
FedEx
43.67
223670
01/28/2015
Capital Projects Fund
University Dist. Specific Plan
FedEx
37.58
223670
01/28/2015
General Fund
Production
FedEx
50.48
Check Total:
131.73
223672
01/28/2015
General Fund
ARMANDO F- FLORES
440.70
Check Total:
440.70
223673
01/28/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
719.89
223673
01/28/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
449.13
223673
01/28/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
696 -30
223673
01/28/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
712.46
Check Total:
2,577 -78
223674
01/28/2015
General Fund
R.P. Comm. Cntr /Contractual S
Gary Zane Friedman
611.00
223674
01/28/2015
General Fund
R.P. Comm. Cntr /Contractual S
Gary Zane .Friedman
19 -50
Check Total:
630.50
223675
01/28/2015
Water Utility Fund
Water Entr. /Spec. Departm
Friedman's
119.43
223675
01/28/2015
General Fund
Park Maint /Spec. Departm
Friedman's
13.53
Check Total:
132.96
223676
01/28/2015
Capital Projects Fund
Street Smart RP
GHD
6,380.25
223676
01/28/2015
Capital Projects Fund
2015 -16 Varous Street Main
GHD
3,675.00
223676
01/28/2015
Sewer Captial Project Fund
WW -11 Eastside Trunk Swr -Ph2
GHD
3,273 50
Page 9 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
223676
01/28/2015
Sewer Captial Project Fund
WW -24 Sewer Pipe Lining Projct
GHD
6,862.75
223676
01/28/2015
Sewer Captial Project Fund
WW -08 Interceptor Outfall Ph 2
GHD
1,213.00
Check Total:
21,404.50
223677
01/28/2015
General Fund
Theodore Giesige
799.63
Check Total:
799.63
223678
01/28/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
33.32
223678
01/28/2015
General Fund
Ps Main Station/Fac Maint/Non-
Grainger, Inc.
9.90
223678
01/28/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
8 81
223678
01/28/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
33.65
223678
01/28/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
26.97
223678
01/28/2015
General Fund
Publ Works Gen /Small Tools
Grainger, Inc.
2.08
223678
01/28/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
7.87
223678
01/28/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc.
57.45
Check Total:
18005
223679
01/28/2015
Water Capital Project Fund
WA -04 Water Main Improvement
Green Valley Consulting Engineers
32,435.70
223679
01/28/2015
Capital Projects Fund
University Dist Specific Plan
Green Valley Consulting Engineers
9,695.00
223679
01/28/2015
Capital Projects Fund
University Dist. Specific Plan
Green Valley Consulting Engineers
-200
223679
01/28/2015
Capital Projects Fund
University Dist. Specific Plan
Green Valley Consulting Engineers
1,627.50
223679
01/28/2015
Capital Projects Fund
University Dist. Specific Plan
Green Valley Consulting Engineers
1,240.00
Check Total:
44,99620
223680
01/28/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Hansel Ford
50.68
Check Total:
50.68
223681
01/28/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
30.67
223681
01/28/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
135.34
223681
01/28/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
141.21
223681
01/28/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
77.66
223681
01/28/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
38.96
223681
01/28/2015
General Fund
Animal Control/Medications
Henry Schein Animal Health
- 130.48
Check Total:
293.36
223682
01/28/2015
General Fund
JAMES HEROLD
448.00
Check Total:
448.00
223683
01/28/2015
Sewer Utility Fund
Sewer Entr/Auto Allowance
Hertz Equipment Rental Corporation
31.68
Check Total:
31.68
223684
01/28/2015
General Fund
Ps Main Station /Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Page 10 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
223685
01/28/2015
General Fund
Arthur Hol I ingsworth
Check Total
223686
01/28/2015
General Fund
Warren K. Hopkins
Check Total:
223687
01/28/2015
General Fund
Park Maint /Spec. Departm
Horizon Distributors Inc.
Check Total:
223688
01/28/2015
General Fund
City Hall Bldg/Facilty
InfoStor
Check Total:
223689
01/28/2015
General Fund
City Manager /Office Supplies
JAY'S ENGRAVING & RUBBER
Check Total:
223690
01/28/2015
General Fund
Streets & Bike/Vandalism Loss
Kelly Moore Paint Company, Inc
223690
01/28/2015
General Fund
Streets & Bike/Vandalism Loss
Kelly Moore Paint Company, Inc
Check Total:
223691
01/28/2015
General Fund
Animal Control /Contractual S
Koefran Industries
Check Total:
223692
01/28/2015
General Fund
Police /Contractual S
Kone Inc
Check Total:
223693
01/28/2015
General Fund
Police /Contractual S
Language Line Services
Check Total:
223694
01/28/2015
General Fund
Animal Control /Contractual S
Barbara Leach, D.V.M.
Check Total:
223695
01/28/2015
Sewer Utility Fund
Sewer Entr. /Bldg/Facilty
LEETE GENERATORS
Check Total:
223696
01/28/2015
General Fund
City Council /Dues & Subscr
Local Government Commission
Check Total:
223697
01/28/2015
Internal Service Fund - I.T
Spec. Departmental Supp
Loud & Clear Audio Visual
Page 11 of 27
Void
Amount
60.00
998.24
998.24
1,073.25
1,07325
12.41
12.41
32.00
32.00
27.19
27.19
28.43
150.06
178.49
400.00
400.00
103.35
103.35
43.11
43.11
1,805.00
1,805.00
44790
447.90
600.00
60000
9,347.28
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
9,347.28
223698
01/28/2015
General Fund
Finance /Contractual S
Management Partners, Inc
1,049.75
Check Total:
1,049.75
223699
01/28/2015
ISF - Fleet
Fleet/Telephone
Mr. Sparkle
19.50
223699
01/28/2015
ISF - Fleet
FleetNehicle Repair & Maint
Mr. Sparkle
96.00
223699
01/28/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Mr. Sparkle
13 00
Check Total:
128.50
223700
01/28/2015
General Fund
Finance /Spec. Departm
NATIONAL BAND AND TAG CO
550 00
Check Total:
550.00
223701
01/28/2015
General Fund
Finance /Spec. Departm
National Document Solutions, LLC
327.95
223701
01/28/2015
General Fund
Publ Works Gen /Spec. Departm
National Document Solutions, LLC
37.20
223701
01/28/2015
General Fund
City Hall /Office Supplie
National Document Solutions, LLC
274.34
223701
01/28/2015
General Fund
Dev Svcs /Office Supplies
National Document Solutions, LLC
274.33
223701
01/28/2015
General Fund
Finance /Spec. Departm
National Document Solutions, LLC
106.03
223701
01/28/2015
General Fund
Finance /Spec. Departm
National Document Solutions, LLC
209.52
Check Total:
1,229.37
223702
01/28/2015
General Fund
Marketing
North Bay Bohemian
219.00
223702
01/28/2015
General Fund
Pac /Marketing
North Bay Bohemian
270.00
Check Total:
489.00
223703
01/28/2015
General Fund
Burt/Ave Rec Cr /Bldg/Facilty
North Bay Restaurant Services
580.00
Check Total.
580.00
223704
01/28/2015
General Fund
City Manager /Travels & Mee
North Coast Builders Exchange
10.00
223704
01/28/2015
General Fund
City Council -T &M- Stafford
North Coast Builders Exchange
1000
Check Total:
20.00
223705
01/28/2015
General Fund
Dev Svs /Spec. Depart
Office Depot
304.49
Check Total:
304.49
223706
01/28/2015
Water Utility Fund
Water Entr /Contractual Svs
Office Team
545.40
223706
01/28/2015
Sewer Utility Fund
Sewer Entr/Contractual Svs
Office Team
545.40
223706
01/28/2015
Water Utility Fund
Water Entr /Contractual Svs
Office Team
538.59
223706
01/28/2015
Sewer Utility Fund
Sewer Entr /Contractual Svs
Office Team
538.58
Check Total:
2,167.97
Page 12 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
223707
01/28/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
565.50
223707
01/28/2015
General Fund
Park Maint /Spec. Departm
Pace Supply
22.16
223707
01/28/2015
Water Utility Fund
Water Entr. /Spec. Departm
Pace Supply
- 163.19
Check Total:
424.47
223708
01/28/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
10.04
223708
01/28/2015
General Fund
P/S Bldg -North /Heat/Light/Po
Pacific Gas & Electric
991.25
223708
01/28/2015
General Fund
P/S Bldg -South /Heat/Light/Po
Pacific Gas & Electric
162.48
223708
01/28/2015
General Fund
Publ Works Gen /Heat/Light/Po
Pacific Gas & Electric
214.53
223708
01/28/2015
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
2,386.61
223708
01/28/2015
General Fund
Senior Ctr /Heat/Light/Pow
Pacific Gas & Electric
1,455.96
308.54
223708
01/28/2015
General Fund
Benecia Pool /Heat/Light/Po
Pacific Gas & Electric
4,340.64
223708
01/28/2015
General Fund
H Pool /Heat/Light/Po
Pacific Gas & Electric
4,413.41
223708
01/28/2015
General Fund
R.P. Gymnasium /Heat/Light/Po
Y g
Pacific Gas & Electric
3,637.01
223708
01/28/2015
General Fund
R.P. Comm. Cntr /Heat/Light/Po
Pacific Gas & Electric
491.10
223708
01/28/2015
General Fund
Magnolia Pool /Heat/Li ht/Pow
b g
Pacific Gas & Electric
670.59
223708
01/28/2015
General Fund
Burt/Ave Rec Cr /Heat/Light/Po
Pacific Gas & Electric
2,915.05
223708
01/28/2015
General Fund
Pac /Heat/Light/Po
g
Pacific Gas & Electric
207.13
223708
01/28/2015
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
668.56
223708
01/28/2015
General Fund
City Hall Annex /Heat/Light/Po
h'
Pacific Gas & Electric
1,324.56
223708
01/28/2015
General Fund
Animal Shelter /Heat/Light/Pow
Pacific Gas & Electric
8,16222
2237pg
01/28/2015
General Fund
Ps Main Station /Heat/Light/Po
Pacific Gas & Electric
18,822.34
223708
01/28/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
643.60
223708
01/28/2015
ISF -Fleet
Fleet/Heat/Li ht/Power
g
Pacific Gas & Electric
1,429.65
223708
01/28/2015
General Fund
Rec. Program /Heat/Light/Power
Pacific Gas & Electric
6,548.50
223708
01/28/2015
Water Utility Fund
Water Entr. /Heat/Light/Po
g
Pacific Gas & Electric
6,929.46
223708
01/28/2015
Sewer Utility Fund
Sewer Entr. /Heat/Light/Po
Pacific Gas & Electric
190.86
223708
01/28/2015
Sewer Utility Fund
Sewer Entr. /Heat/Light/Po
Pacific Gas & Electric
Check Total:
66,924.09
James Park
384.70
223709
01/28/2015
General Fund
Check Total:
384.70
223710
01/28/2015
General Fund
Del Patton
336.80
Check Total:
336.80
01/28/2015
General Fund
R.P. Comm. Cntr /Contractual S
Petaluma School of Ballet, LLC
923.00
223711
Check Total:
923.00
223712
01/28/2015
General Fund
Animal Control /Medications
Pethealth Services USA Inc
101.68
Check Total:
101.68
Page 13 of 27
Check Number
Check Date
Fund Name
223713
01/28/2015
General Fund
223714
01/28/2015
Water Utility Fund
223715
01/28/2015
General Fund
223716
01/28/2015
General Fund
223716
01/28/2015
General Fund
223716
01/28/2015
General Fund
223717
01/28/2015
General Fund
223718
01/28/2015
Sewer Utility Fund
223719
01/28/2015
Sewer Utility Fund
223720
01/28/2015
ISF - Fleet
223721
01/28/2015
Sewer Utility Fund
223722
01/28/2015
ISF - Fleet
223722
01/28/2015
ISF - Fleet
223722
01/28/2015
ISF - Fleet
223723
01/28/2015
General Fund
223724
01/28/2015
General Fund
223725
01/28/2015
General Fund
Account Name
Ps Main Station/Fac Maint/Non-
Water Entr. /Spec. Departm
Police /Contractual S
Unleaded Fuel Inventory
Unleaded Fuel Inventory
Diesel Fuel Inventory
Prepaid Wci
Spec. Departmental Supp
Sewer Capital Outaly Vehicles
FleeUVehicle Repair & Maint
Sewer Entr. /Laguna Plant/
Fleet/Vehicle Repair & Maint
Fleet/Vehicle Repair & Maint
Fleet/Vehicle Repair & Maint
Police /Uniforms
Police/Recruitment/Hiring Gen
Animal Control /Spec. Departrn
Page 14 of 27
Vendor Name
Pneumatic Tube Products Co
Check Total:
Power Industries
Check Total:
Red Cloud, Inc.
Check Total:
Redwood Coast Petroleum
Redwood Coast Petroleum
Redwood Coast Petroleum
Check Total:
Redwood Empire Municipal Insurance Fund
Check Total:
Redwood Lock & Key
Check Total:
Reliable Hardware & Steel Co.
Check Total:
Rohnert Park Car Wash
Check Total:
City of Santa Rosa
Check Total:
Santa Rosa Auto Parts
Santa Rosa Auto Parts
Santa Rosa Auto Parts
Check Total:
Santa Rosa Uniform & Career Apparel
Check Total:
Carla Scolieri
Check Total:
SHOR -LINE
Void
Amount
195.65
195.65
11.76
11 76
2,670.00
2,670.00
571.67
180.00
592.69
1,344.36
153,663.75
153,663.75
50.03
50.03
107.27
107.27
16.33
16.33
758,170.73
758,170.73
36.07
179.10
15.01
230.18
7063
7063
405.32
405.32
65.03
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
65.03
223726
01/28/2015
General Fund
Rec Ref Clearing
Trinidad Silva
400.00
Check Total:
400.00
223727
01/28/2015
General Fund
Streets & Bike /Spec. Departm
Six Robblees' Inc.
17.99
Check Total:
17.99
223728
01/28/2015
General Fund
Paul Skanchy
170.00
Check Total:
170.00
223729
01/28/2015
General Fund
Douglas Smith
722.58
Check Total:
722.58
223730
01/28/2015
Water Utility Fund
Water Entr /Contractual Svs
Sonoma County Auditor Controller
1,259.59
01/28/2015
Sewer Utility Fund
Sewer Entr /Contractual Svs
Sonoma County Auditor Controller
2,239.29
223730
01/28/2015
General Fund
City Manager /Community Promo
Sonoma County Auditor Controller
2,05984
223730
General Fund
Refuse Franchise Fees
Sonoma County Auditor Controller
1,119.30
223730
01/28/2015
Check Total:
6,678.02
223731
01/28/2015
General Fund
Sports Center /Contractual S
P
PAMELA STAFFORD
13.00
39.00
223731
01/28/2015
General Fund
R.P. Comm. Cntr /Contractual S
PAMELA STAFFORD
Check Total
52.00
223732
01/28/2015
Water Utility Fund
Water Entr. /Spec Departm
Syar Industries, Inc.
625.81
Check Total:
625.81
223733
01/28/2015
General Fund
Walter Taddeucci
714.40
Check Total:
714.40
223734
01/28/2015
General Fund
John Thompson
154.02
Check Total:
154.02
223735
01/28/2015
General Fund
Police /Training & Ed
JUSTIN THOMPSON
18.00
Check Total:
18.00
223736
01/28/2015
General Fund
Park Maint /Contractual S
UCPNB
2,843.49
216.66
223736
01/28/2015
General Fund
City Hall /Contractual S
UCPNB
324.09
223736
01/28/2015
General Fund
City Hall Annex Bldg/Facilty
UCPNB
324.09
223736
01/28/2015
General Fund
Streets & Bike /Contractual S
UCPNB
Page 15 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
3,708.33
223737
01/28/2015
General Fund
Pac /Facility Repa
Universal Building Services
144.00
223737
01/28/2015
General Fund
Pac /Facility Repa
Universal Building Services
144.00
Check Total:
288.00
223738
01/28/2015
General Fund
Police /Recruitment/Hiring Gen
Scott Warnock
1,600.00
Check Total:
1,600.00
223739
01/28/2015
General Fund
Fire /Training & Ed
MIKE WERLE
50.00
Check Total:
50.00
223740
01/28/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Wheeler Zamaroni
486.66
223740
01/28/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Wheeler Zamaroni
440.44
Check Total:
927.10
223741
01/28/2015
General Fund
Robert H. Williams
1,422.11
Check Total:
1,422.11
223742
01/28/2015
General Fund
PW -Storm Drains /Spec. Depa
Your Other Office, Inc.
27.19
Check Total:
27.19
223743
01/29/2015
SEUS - Federal Seized Assets
Fed Seizure Pending- Payable
So Co Office of the District Attorney
5,100.00
223743
01/29/2015
SEUS - Federal Seized Assets
S E.0 S./Interest Inc Alloc
So Co Office of the District Attorney
10.91
Check Total:
5,110.91
223744
02/04/2015
General Fund
Ref Deposits (Rec)
4 -Paws Inc
400.00
Check Total:
400.00
223745
02/04/2015
Sewer Utility Fund
Spec. Departmental Supp
Alhambra & Sierra Springs
67.79
Check Total:
67.79
223746
02/04/2015
General Fund
Police /Contractual S
American Medical Response, Inc
100.00
Check Total:
100.00
223747
02/04/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Aramark Uniform Services
145.05
223747
02/04/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Aramark Uniform Services
145.05
223747
02/04/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
Aramark Uniform Services
44.25
223747
02/04/2015
General Fund
Senior Ctr /Bldg/Facilty
Aramark Uniform Services
33.18
223747
02/04/2015
General Fund
Pac /Facility Repa
Aramark Uniform Services
1659
223747
02/04/2015
ISF - Fleet
Fleet/Haz Mat Disposal
Aramark Uniform Services
56.00
223747
02/04/2015
ISF - Fleet
Fleet/Clothing Allowance
Aramark Uniform Services
28.35
Page 16 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
223747
02/04/2015
ISF - Fleet
Fleet/Clothing Allowance
Aramark Uniform Services
2824
223747
02/04/2015
General Fund
Publ Works Gen /Clothing Alto
Aramark Uniform Services
30.28
223747
02/04/2015
Sewer Utility Fund
Sewer Entr /Clothing Allow
Aramark Uniform Services
31-28
223747
02/04/2015
Water Utility Fund
Water /Clothing Allowance
Aramark Uniform Services
3424
223747
02/04/2015
General Fund
Streets /Clothing Allow
Aramark Uniform Services
14.30
223747
02/04/2015
General Fund
JEPA Mtn /Contractual Services
Aramark Uniform Services
3.80
223747
02/04/2015
General Fund
Park Maint /Contractual S
Aramark Uniform Services
1838
223747
02/04/2015
General Fund
Animal Shelter /Bldg/Facilty M
Aramark Uniform Services
82.95
223747
02/04/2015
General Fund
R P. Gymnasium /Bldg/Facilty
Aramark Uniform Services
44.25
223747
02/04/2015
General Fund
Senior Ctr /Bldg/Facilty
Aramark Uniform Services
33.18
223747
02/04/2015
General Fund
Pac /Facility Repa
Aramark Uniform Services
16 -59
Check Total:
805.96
223748
02/04/2015
General Fund
Ps Main Station /Telephone
AT &T
111.37
Check Total:
111.37
223749
02/04/2015
General Fund
Benecia Pool /Telephone
AT &T
34.28
64.58
223749
02/04/2015
General Fund
Pac /Telephone
P
AT &T
293.15
223749
02/04/2015
General Fund
Ps Main Station /Telephone
P
AT &T
61.02
223749
02/04/2015
Water Utility Fund
Water Entr. /Telephone
AT &T
98 27
223749
02/04/2015
General Fund
R.P. Comm- Cntr /Telephone
AT &T
30.55
223749
02/04/2015
General Fund
Publ Works Gen /Telephone
P
AT &T
Check Total:
581 85
223750
02/04/2015
General Fund
Senior Ctr /Cellular Phone
AT &T MOBILITY
18.73
18.73
223750
02/04/2015
General Fund
Pac /Admin /Cellular Phone
AT &T MOBILITY
129.50
223750
02/04/2015
General Fund
Pub[ Works Gen /Cellular Phone
AT &T MOBILITY
156.37
223750
02/04/2015
General Fund
Streets &Bikes /Cellular Phon
AT &T MOBILITY
195 65
223750
02/04/2015
General Fund
Park Maint /Cellular Phone
AT &T MOBILITY
161.99
223750
02/04/2015
General Fund
Dev Svs /Cell Phone
AT &T MOBILITY
44 98
223750
02/04/2015
General Fund
City Manager /Cellular Phone
AT &T MOBILITY
363.08
223750
02/04/2015
Water Utility Fund
Water /Cell Phone
AT &T MOBILITY
137.50
223750
02/04/2015
Sewer Utility Fund
Sewer /Cell Phone
AT &T MOBILITY
1,36620
223750
02/04/2015
General Fund
Police / Cell Phone
AT &T MOBILITY
438.25
223750
02/04/2015
General Fund
Fire / Cell Phone
AT &T MOBILITY
52.04
223750
02/04/2015
General Fund
HR /Cellular Phone
AT &T MOBILITY
38
223750
02/04/2015
General Fund
Graton Mitigation /Telephone
AT &T MOBILITY
-73
56.91
223750
02/04/2015
General Fund
R P. Comm- Cntr /Cellular Phone
AT &T MOBILITY
121.89
223750
02/04/2015
Internal Service Fund - I.T
Cellular Phones
AT &T MOBILITY
Check Total:
3,300.55
223751
02/04/2015
Water Utility Fund
Water Entr. /Spec. Departm
The Barricade Company
32-47
Page 17 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
32.47
223752
02/04/2015
General Fund
Animal Control /Contractual S
Bay Area Sound & Security Inc.
269.85
Check Total:
269.85
223753
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Belkorp AG
22.70
Check Total:
22-70
223754
02/04/2015
Sewer Captial Project Fund
WW -23 Adrian Swr Syst Rehab
BRELJE & RACE CONSULTING
10,448 96
223754
02/04/2015
Water Capital Project Fund
WA -36 Adrain Dr Watr Sys Repl
BRELJE & RACE CONSULTING
10,448.96
223754
02/04/2015
Sewer Captial Project Fund
WW -17 Eastside Trunk Sewr Ph 3
BRELJE & RACE CONSULTING
700.90
02/04/2015
Capital Projects Fund
TR -26 Snyder Wideng -SW to MedC
BRELJE & RACE CONSULTING
929.10
223754
Check Total:
22,527.92
223755
02/04/2015
ISF -Fleet
F1eet[Vehicle Repair & Maint
P
Burton's Fire, Inc.
516.79
Check Total:
51679
223756
02/04/2015
General Fund
Police /Contractual S
CA Department of Justice
351.00
64.00
223756
02/04/2015
General Fund
Police /Recruitment/Hiring Gen
CA Department of Justice
32.00
223756
02/04/2015
General Fund
Dev Svs / Recruitment
CA Department of Justice
32.00
223756
02/04/2015
General Fund
Recruitment
CA Department of Justice
Check Total:
479.00
LAURA CAMPBELL
900.00
223757
02/04/2015
Water Utility Fund
Check Total:
900.00
223758
02/04/2015
Sewer Captial Project Fund
Sewer Retention Payable
CATS4U
25,632.71
Check Total:
25,632.71
223759
02/04/2015
General Fund
Depart-
Streets & Bike /Spec. De
P P
City Electric Supply
5,629.00
Check Total:
5,629.00
223760
02/04/2015
General Fund
Police /Dues & Subscr
Clears, Inc. - c/o Elizabeth Yano
50.00
Check Total:
50.00
223761
02/04/2015
General Fund
Police/Recruitment/Hiring en
g
Mark Clementi
625.00
Check Total:
625.00
223762
02/04/2015
Water Utility Fund
Water Entr. /Spec. De artm
P P
Co of Sonoma Assessor
403 -36
Check Total:
403.36
Page 18 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223763
02/04/2015
Water Utility Fund
Water Entr /Contractual Svs
Co of Sonoma Information Systems Department
412.19
223763
02/04/2015
Sewer Utility Fund
Sewer Entr /Contractual Svs
Co of Sonoma Information Systems Department
732.80
223763
02/04/2015
General Fund
City Manager /Community Promo
Co of Sonoma Information Systems Department
1,373.27
Check Total:
2,518.26
223764
02/04/2015
Capital Projects Fund
RPX Rehab
COASTLAND CIVIL
7,618.28
Check Total:
7,618.28
223765
02/04/2015
General Fund
P/S Bldg -South /Telephone
Comcast
6.12
Check Total:
6.12
223766
02/04/2015
Capital Projects Fund
University Dist. Specific Plan
The Community Voice
176.00
Check Total:
176.00
223767
02/04/2015
General Fund
Streets & Bike /Contractual S
DC Electric Group Inc.
4,375.50
Check Total:
4,375.50
223768
02/04/2015
General Fund
Dev Svs /Spec. Depart
DLT SOLUTION LLC
1.194.95
Check Total:
1,194.95
223769
02/04/2015
Water Utility Fund
Water Entr. /C /0- Vehicles/
Downtown Ford Sales
18,415.95
223769
02/04/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
Downtown Ford Sales
37,390.65
223769
02/04/2015
Water Utility Fund
Water Entr. /C /0- Vehicles/
Downtown Ford Sales
26,824.50
Check Total:
82,631.10
223770
02/04/2015
General Fund
Pac /Facility Repa
DTC Grip & Electric
289.26
Check Total:
289.26
223771
02/04/2015
General Fund
R.P. Comm. Cntr Bldg/Facilty
Eureka Oxygen Co.
1 14.69
223771
02/04/2015
General Fund
H Pool Bldg/Facilty
Eureka Oxygen Co.
212.70
223771
02/04/2015
ISF - Fleet
Fleet/Spec.Dept.
Eureka Oxygen Co.
71.96
223771
02/04/2015
General Fund
Senior Ctr /Bldg/Facilty
Eureka Oxygen Co.
26.08
223771
02/04/2015
Sewer Utility Fund
Sewer Entr. /Equipment Leas
Eureka Oxygen Co.
208.86
Check Total:
634.29
223772
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
FISHER WIRELESS SERVICES INC
2,720.66
Check Total:
2,720.66
223773
02/04/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
799.50
223773
02/04/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
- 888.48
223773
02/04/2015
General Fund
Police /Gas & Oil
Flyers Energy
761.16
Page 19 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
223773
02/04/2015
General Fund
Fire /Gas & Oil
Flyers Energy
933 12
223773
02/04/2015
General Fund
Police /Gas & Oil
Flyers Energy
61082
223773
02/04/2015
General Fund
Fire /Gas & Oil
Flyers Energy
46725
223773
02/04/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
380.79
223773
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Flyers Energy
404.91
223773
02/04/2015
General Fund
Unleaded Fuel Inventory
Flyers Energy
900.32
Check Total:
4,369.39
223774
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
GCR Tires & Service
497.77
Check Total
497.77
223775
02/04/2015
Capital Projects Fund
TR -26 Snyder Wideng -SW to MedC
GHD
64,279.31
223775
02/04/2015
Sewer Captial Project Fund
WW -17 Eastside Trunk Sewr Ph 3
GHD
48,491.40
Check Total:
112,770.71
223776
02/04/2015
Capital Projects Fund
Sports Ctr Locker -room Rehab
Glass Architects
5,955.17
Check Total:
5,955.17
223777
02/04/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Grainger, Inc.
102.88
223777
02/04/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Grainger, Inc.
114.40
223777
02/04/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
Grainger, Inc.
86.45
223777
02/04/2015
General Fund
Animal Shelter /Bldg/Facilty M
Grainger, Inc.
72.81
223777
02/04/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
Grainger, Inc.
44.38
223777
02/04/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
27.14
223777
02/04/2015
General Fund
Senior Ctr /Bldg/Facilty
Grainger, Inc.
107 53
223777
02/04/2015
General Fund
R.P. Gymnasium /Bldg/Facilty
Grainger, Inc.
93.23
223777
02/04/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Grainger, Inc.
26.89
223777
02/04/2015
General Fund
Park Maint /Spec. Departm
Grainger, Inc.
83.26
223777
02/04/2015
Sewer Utility Fund
Spec. Departmental Supp
Grainger, Inc
102.00
223777
02/04/2015
Water Utility Fund
Water Entr. /Spec Departm
Grainger, Inc.
1,833.62
223777
02/04/2015
Water Utility Fund
Water Entr /Spec. Departm
Grainger, Inc
8198
223777
02/04/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
Grainger, Inc
77.40
223777
02/04/2015
General Fund
Police /Spec. Departm
Grainger, Inc.
182 50
223777
02/04/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
Grainger, Inc
42021
223777
02/04/2015
General Fund
Streets & Bike /Spec Departm
Grainger, Inc
35.77
223777
02/04/2015
Water Utility Fund
Water Entr /Spec Departm
Grainger, Inc
110.95
223777
02/04/2015
Water Utility Fund
Water Entr. /C /0- Vehicles/
Grainger, Inc
59.36
223777
02/04/2015
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc
31.64
223777
02/04/2015
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
75.32
223777
02/04/2015
General Fund
Streets & Bike /Spec. Departm
Grainger, Inc.
45.74
223777
02/04/2015
General Fund
Pac /Facility Repa
Grainger, Inc.
42.15
223777
02/04/2015
General Fund
Pub1 Works Gen /Bldg/Facilty
Grainger, Inc.
52.68
223777
02/04/2015
General Fund
R.P. Comm. Cntr /Bldg/Facilty
Grainger, Inc.
71.40
Page 20 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223777
02/04/2015
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
85.64
223777
02/04/2015
Water Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
73.24
Check Total:
4,140.57
223778
02/04/2015
General Fund
Disability Access fee /SB1186
Harmony Mountain Treatement Services
1.00
223778
02/04/2015
General Fund
Plan Check Fee -Fire Insp
Harmony Mountain Treatement Services
120.00
223778
02/04/2015
General Fund
Business Licenses
Harmony Mountain Treatement Services
37.50
223778
02/04/2015
General Fund
Home Occupation & Bus Lie Clea
Harmony Mountain Treatement Services
8500
Check Total:
243.50
223779
02/04/2015
General Fund
Home Occupation & Bus Lie Clea
Harmony Mountain Treatement Services
1.00
223779
02/04/2015
General Fund
Plan Check Fee -Fire Insp
Harmony Mountain Treatement Services
120.00
223779
02/04/2015
General Fund
Business Licenses
Harmony Mountain Treatement Services
37.50
223779
02/04/2015
General Fund
Home Occupation & Bus Lie Clea
Harmony Mountain Treatement Services
85.00
Check Total:
243.50
223780
02/04/2015
General Fund
Pac /Equip Repair
Hertz Equipment Rental Corporation
239.25
223780
02/04/2015
General Fund
Streets & Bike /Equipment Rent
Hertz Equipment Rental Corporation
1,878 11
223780
02/04/2015
General Fund
Streets & Bike /Equipment Rent
Hertz Equipment Rental Corporation
71340
223780
02/04/2015
General Fund
Streets & Bike /Equipment Rent
Hertz Equipment Rental Corporation
713.40
223780
02/04/2015
General Fund
Streets & Bike /Spec. Departm
Hertz Equipment Rental Corporation
111 51
Check Total:
3,655.67
223781
02/04/2015
General Fund
Ladybug Rec /Contract Svcs
The Hitmen Termite & Pest Control
53.00
223781
02/04/2015
General Fund
Sports Center /Contractual S
The Hitmen Termite & Pest Control
60.00
223781
02/04/2015
General Fund
R.P. Comm. Cntr /Contractual S
The Hitmen Termite & Pest Control
75.00
Check Total:
18800
223782
02/04/2015
General Fund
Park Maint /Spec. Departm
Horizon Distributors Inc.
139.97
Check Total:
139.97
223783
02/04/2015
General Fund
Animal Shelter Fees
Jay Huntington
95.00
Check Total:
95.00
223784
02/04/2015
General Fund
Senior Ctr Bldg/Facilty
Interstate All Battery Center
14.34
223784
02/04/2015
General Fund
Benecia Rec Bld Bldg/Facilty
Interstate All Battery Center
74.35
223784
02/04/2015
General Fund
Senior Ctr Bldg/Facilty
Interstate All Battery Center
29.37
Check Total:
118.06
223785
02/04/2015
General Fund
Police /Equipment Leas
KBA Docusys Inc
2,590.48
223785
02/04/2015
General Fund
City Hall /Rent/Lease /Ta
KBA Docusys Inc
2,860.03
223785
02/04/2015
General Fund
R.P. Comm Cntr /Rent/Lease /Ta
KBA Docusys Inc
682.51
Page 21 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
223785
02/04/2015
General Fund
Senior Ctr /Rent/Lease/Tax
KBA Docusys Inc
411.11
223785
02/04/2015
General Fund
Sports Center /Rent/Lease/Tax
KBA Docusys Inc
315.37
223785
02/04/2015
General Fund
Animal Control / Eqpt Lease
KBA Docusys Inc
304.50
223785
02/04/2015
General Fund
Pac /Admin /Rent/Lease/Tax
KBA Docusys Inc
40237
223785
02/04/2015
General Fund
Publ Works Gen /Rent/Lease/Ta
KBA Docusys Inc
68.52
223785
02/04/2015
General Fund
Streets /Rent/Leases
KBA Docusys Inc
68.52
223785
02/04/2015
General Fund
Storm Drains /Rent/Lease/Ta
KBA Docusys Inc
68.52
223785
02/04/2015
General Fund
Parks/Equipment Leases
KBA Docusys Inc
68.52
223785
02/04/2015
Sewer Utility Fund
Sewer Entr. /Equipment Leas
KBA Docusys Inc
68.52
223785
02/04/2015
Water Utility Fund
Water Entr. /Rent/Lease/Ta
KBA Docusys Inc
68.51
Check Total:
7,97748
223786
02/04/2015
General Fund
Park Maint/Vandalism Loss
Kelly Moore Paint Company, Inc
180.56
Check Total:
180.56
223787
02/04/2015
General Fund
Park Maint /Spec. Departm
LE BALLISTER'S
711.20
Check Total:
711.20
223788
02/04/2015
Internal Service Fund - I.T
Hardware Maintenance
Loud & Clear Audio Visual
300.00
Check Total:
300.00
223789
02/04/2015
Water Utility Fund
Water Entr. /Spec Dept Equ
MC CROMETER INC
1,51340
Check Total:
1,51340
223790
02/04/2015
General Fund
Sports Center /Contractual S
Julie McIntyre
200.00
Check Total:
200.00
223791
02/04/2015
General Fund
Don McNair
194.00
Check Total'
194.00
223792
02/04/2015
General Fund
Rec Ref Clearing
Erika Mendez
-25.00
223792
02/04/2015
General Fund
Rec Ref Clearing
Erika Mendez
400.00
Check Total:
375.00
223793
02/04/2015
General Fund
Outside Event Ticket Sales
Movement Lab - Bernadette Alverio
6,305.00
Check Total:
6,305.00
223794
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Nardsons Enterprises, Inc.
5.00
223794
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Nardsons Enterprises, Inc.
65.00
Check Total:
70.00
Page 22 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
223795
02/04/2015
General Fund
JOSEPH D. NETTER
Check Total
223796
02/04/2015
General Fund
Marketing
North Bay Bohemian
223796
02/04/2015
General Fund
Marketing
North Bay Bohemian
Check Total:
223797
02/04/2015
General Fund
Police/Recruitment/Hiring Gen
Occu -Med LTD
Check Total:
223798
02/04/2015
General Fund
Police /Spec. Departm
Office Depot
223798
02/04/2015
General Fund
City Hall /Office Supplie
Office Depot
223798
02/04/2015
General Fund
Police /Spec. Departm
Office Depot
Check Total:
223799
02/04/2015
General Fund
Animal Shltr Training Fee Dep
Mike Ossenbeck
223799
02/04/2015
General Fund
Animal Shltr Training Fee Dep
Mike Ossenbeck
223799
02/04/2015
General Fund
Animal Shltr Training Fee Dep
Mike Ossenbeck
Check Total:
223800
02/04/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
223800
02/04/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
Check Total:
223801
02/04/2015
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
Check Total:
223802
02/04/2015
Water Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
Check Total:
223803
02/04/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
Check Total:
223804
02/04/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
Check Total:
223805
02/04/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
Check Total:
223806
02/04/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
Page 23 of 27
Void
Amount
2,339.88
2,339.88
270.00
270.00
540.00
574.00
574.00
-47.08
42054
11.98
385.44
95.00
95.00
95.00
285.00
2,533.31
109.84
2,643.15
44.80
44.80
13.23
13.23
48.06
48.06
508.55
508.55
94.69
9469
105.84
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Void Amount
Check Total:
105.84
223807
02/04/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
64.48
Check Total:
64.48
223808
02/04/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
30.61
Check Total:
30.61
223809
02/04/2015
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
59.08
Check Total:
59.08
223811
02/04/2015
General Fund
Police /Travels & Mee
Patty Poon
26.03
Check Total:
26.03
223812
02/04/2015
General Fund
Police /Travels & Mee
Patty Poon
103.44
223812
02/04/2015
General Fund
Fire /Training & Ed
Patty Poon
25.00
223812
02/04/2015
General Fund
Fire /Spec. Departm
Patty Poon
17.39
Check Total:
145.83
223813
02/04/2015
General Fund
Pers'L & Purch /Travels & Mee
Tracy Rankin
16.68
Check Total:
16.68
223814
02/04/2015
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
836.00
Check Total:
836.00
223815
02/04/2015
Water Utility Fund
Water Entr. /Professional
The Reed Group
9,607.00
Check Total:
9,607.00
223816
02/04/2015
General Fund
R.P. Gymnasium Bldg/Facilty
Refrigeration Supplies Distributor
23.25
Check Total:
23.25
223817
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Reliable Auto Glass
245.00
Check Total:
24500
223818
02/04/2015
General Fund
Park Maint/Vandalism Loss
Reliable Hardware & Steel Co.
190.88
223818
02/04/2015
General Fund
Streets & Bike /Spec. Departm
Reliable Hardware & Steel Co.
89.62
223818
02/04/2015
General Fund
Streets & Bike /Spec. Departm
Reliable Hardware & Steel Co.
19.74
223818
02/04/2015
General Fund
Streets & Bike /Spec. Departm
Reliable Hardware & Steel Co.
63.44
Check Total:
363.68
Page 24 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223819
02/04/2015
General Fund
Animal Shltr Training Fee Dep
Sheila Richard
95.00
Check Total:
95.00
223820
02/04/2015
General Fund
Animal Control/Medications
ROADRUNNER PHARMACY
30.23
Check Total:
30.23
223821
02/04/2015
General Fund
Rec. Programs /Contractual S
Lajwan Renee Robinson
180.00
223821
02/04/2015
General Fund
Rec. Programs /Contractual S
Lajwan Renee Robinson
617.50
Check Total:
797.50
223822
02/04/2015
General Fund
Rec Ref Clearing
Rohnert Park Chamber of Commerce
112.50
Check Total:
112.50
223823
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Safety -Kleen Systems, Inc.
368.36
Check Total:
368.36
223824
02/04/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
489.38
223824
02/04/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
489.38
223824
02/04/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
1,413.75
223824
02/04/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
1,413.75
223824
02/04/2015
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Apparel
134.74
223824
02/04/2015
General Fund
Fire /Uniforms
Santa Rosa Uniform & Career Apparel
81.35
Check Total:
4,022.35
223825
02/04/2015
General Fund
Police /Training & Ed
Serrato & Associates Inc
65.00
Check Total:
65.00
223826
02/04/2015
General Fund
R.P. Comm. Cntr /Contractual S
Gay Shelton - Ostadi
78.00
Check Total:
78.00
223827
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Six Robblees' Inc.
150.24
223827
02/04/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
Six Robblees' Inc.
93677
223827
02/04/2015
Water Utility Fund
Water Entr. /C /O- Vehicles/
Six Robblees' Inc.
138.38
223827
02/04/2015
Sewer Utility Fund
Sewer Capital Outaly Vehicles
Six Robblees' Inc.
138.38
Check Total:
1,363.77
223828
02/04/2015
General Fund
Police /Training & Ed
ANDREW SMITH
463.68
Check Total:
463 -68
223829
02/04/2015
ISF - Fleet
Fleet/Vehicle Repair & Maint
Smothers
28.11
Page 25 of 27
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total
223830
02/04/2015
General Fund
R P. Comm Cntr /Contractual S
Randy Snyder
Check Total:
223831
02/04/2015
General Fund
Marketing
Sonoma Media Investments - Advertising
Check Total:
223832
02/04/2015
Internal Service Fund - I.T
Software Maintenance
STANLEY SECURITY
Check Total:
223833
02/04/2015
Water Utility Fund
Water Entr. /Dues & Subscr
State Water Resources Control Board
Check Total:
223834
02/04/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
223834
02/04/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
223834
02/04/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
Check Total:
223835
02/04/2015
Water Utility Fund
Water Entr/Contractual Svs
Telstar Instruments Inc.
223835
02/04/2015
Sewer Utility Fund
Sewer Entr/Contractual Svs
Telstar Instruments Inc.
Check Total:
223836
02/04/2015
General Fund
Contracted Services
Terra Realty Advisors Inc
Check Total:
223837
02/04/2015
General Fund
Sports Center /Contractual S
Thea Torgersen
Check Total:
223838
02/04/2015
Intemal Service Fund - IT
Equipment Lease
The UPS Store
223838
02/04/2015
General Fund
Police /Postage
The UPS Store
223838
02/04/2015
Water Utility Fund
Water Entr. /Spec Departm
The UPS Store
Check Total:
223839
02/04/2015
General Fund
City Hall /Cellular Phone
Verizon Wireless
223839
02/04/2015
General Fund
Dev Svs /Cell Phone
Verizon Wireless
223839
02/04/2015
Intemal Service Fund - I.T
Cellular Phones
Verizon Wireless
223839
02/04/2015
General Fund
Police / Cell Phone
Verizon Wireless
223839
02/04/2015
General Fund
Publ Works Gen /Cellular Phone
Verizon Wireless
Page 26 of 27
Void
Amount
28.11
960.00
960.00
778.72
778.72
497.00
497.00
120.00
120.00
342.29
196.91
162.86
702.06
773.15
773.15
1,546.30
16.25
16.25
130.00
130.00
449.38
32.46
40.16
522.00
5004
66.15
5404
44.10
118.20
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Check Total:
223840
02/04/2015
General Fund
Pers'L & Purch /Travels & Mee
Lisa Weires
Check Total:
223841
02/04/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Wheeler Zamaroni
223841
02/04/2015
Water Utility Fund
Water Ent/Distrib SystemRepair
Wheeler Zamaroni
Check Total:
223842 02/04/2015 General Fund Graton Mi /Contractual Services Whitlock & Weinberger Transportation, Inc.
Check Total:
223843 02/04/2015 General Fund Sports Center /Contractual S Fatima Worden
AP- Checks for Approval (2/3/2015 - 2:59 PM)
Page 27 of 27
Check Total:
Report Total:
Void
Amount
332.53
17.83
17.83
570.94
255.56
826.50
5,832.02
5,832.02
220.00
220.00
2,492,146.83
Item 6.B.2
SUCCESSOR AGENCY OF THE CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
February 10, 2015
Check Numbers. 223671 $ 1,700.00
223810 $ 57.02
223836 $ 1,218.75
Dated: January 21, 2015 - February 4, 2015
TOTAL $ 2,975.77
Accounts Payable
Checks for Approval
User: ccolburn
Printed: 2/3/2015 - 2:59 PM
Check Number
Check Date
Fund Name
Account Name
Vendor Name Void
Amount
223671
01/28/2015
Successor Agency Housing Fund
Contractual Services
First American Title Co.
1,700.00
Check Total:
1,700.00
223810
02/04/2015
Successor Agency Housing Fund
Contractual Services
Pacific Gas & Electric
57.02
Check Total:
57.02
223836
02/04/2015
Successor Agency Housing Fund
Contractual Services
Terra Realty Advisors Inc
1,105.97
223836
02/04/2015
Successor Agency to the CDC
Contractual Services
Terra Realty Advisors Inc
112.78
Check Total:
1,218.75
Report Total: 2,975.77
AP- Checks for Approval (2/3/2015 - 2:59 PM)
Page 1 of 1
ITEM NO. 6.C.1
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Development Services
Submitted By: Marilyn Ponton, Director of Development Services
Prepared By: Tracy Rankin, Human Resources Analyst
Agenda Title: Consider Adopting Resolution Eliminating Temporary Part-Time Contract
Code Compliance Officer and Creating Regular Part-Time Code Compliance
Officer Position, Associated Job Description and Salary Range in the
Development Services Department
RECOMMENDED ACTION: Adopt a resolution authorizing and approving elimination of
temporary part -time contract Code Compliance Officer and creation of regular part -time Code
Compliance Officer position, associated job description, and salary range in the Development
Services Department.
BACKGROUND:
The Development Services Department has utilized temporary, part-time staff to perform code
compliance functions for approximately three years. Currently, code compliance duties are
performed by a temporary part-time Code Compliance Officer contracted to work 12 -15 hours
per week through June 30, 2015. Current staff is voluntarily ending his contract at the end of the
fiscal year. The City has experienced a positive change in voluntary compliance for a variety of
issues, including maintenance, graffiti removal, abandoned vehicles, and code violations and
would like to expand this function. Staff recommends eliminating the temporary part-time
contract position effective June 30, 2015 when the incumbent leaves and creating a regular part -
time (20 hours per week) job classification of Code Compliance Officer dedicated to the
performance of code compliance duties now to allow time for a training and transitioning period
with the incumbent.
ANALYSIS:
Pursuant to an agreement with Regional Government Services Authority ( "RGS "), the City
currently pays an hourly rate of $46 for code compliance services, plus additional costs for
personal vehicle use. Human Resources conducted a salary survey of its comparator cities with
similar positions (see attached) and determined that a competitive salary range for Code
Compliance Officer is $29.66 - $36.05 per hour, which is existing Range 83 in the Rohnert Park
Employees' Association ( "RPEA ") unit. For comparison, the Code Compliance Officer position
is within the range of the Public Works Inspector and is slightly lower than the Building
Inspector range of $31.15 - $37.86 per hour.
In order to ensure placement in the correct salary range, staff also surveyed local cities with
similar positions and found that the local cities average was less than the comparator cities
1
ITEM NO. 6.C.1
average, and that our proposed salary range at both the starting and top steps was over 2.6%
higher than the local cities average. Based on this information, the proposed salary for the Code
Compliance Officer position was set slightly below the average for comparator cities.
In order to more effectively utilize resources, provide consistent service, and retain the ability to
provide code compliance services at the most reasonable cost, staff recommends eliminating the
temporary part-time contract Code Compliance Officer position effective June 30, 2015 when
the incumbent leaves and creating the new position of regular part-time Code Compliance
Officer as set forth in the attached job description now as the most viable option.
Mid -year request for position: If the recruitment process begins at mid -year, there is opportunity
for a training and transitioning period with the incumbent to ensure the efficient and successful
processes established within the code compliance division continue.
In addition, Human Resources advised RPEA of the proposed regular part-time Code
Compliance Officer position (which will be part of the RPEA bargaining group) by providing the
draft job description for review. RPEA has no objection to the job description.
OPTIONS CONSIDERED:
Create a regular part-time Code Compliance Officer position: This is the best option to provide
consistent service at the most reasonable cost; therefore, this is the recommended option.
Contract with another city or county to provide code compliance services: Staff has previously
explored the possibility of utilizing other jurisdictions and determined that a committed staff
member was not available, and there was no guarantee of regular hours or the same personnel.
This would result in a lack of ongoing continuity with the property/business owners to solve
complex problems, as well as a lack of familiarity with the neighborhoods that a City employee
gains working the area each shift day.
Create a regular full -time Code Compliance Officer position: The department is handling the
complaint volume now with a part-time staff member.
FISCAL IMPACT:
As shown below, the regular part -time Code Compliance Officer position will cost
approximately $10,000 more per vear:
Cost Summary
ELIMINATE
Annual Salary
Benefits
Total
Temporary Part-Time Contract
Code Compliance Officer
$ (47,840)
$ 0
$ (47,840)
Total eliminated
$ (47,840)
$ 0
$ (47,840)
ADD
Annual Salary
Benefits
Total
Regular Part-Time
Code Compliance Officer
$ 37,492
$ 20,036
$ 57,528
Total added
$ 37,492
$ 20,036
$ 57,528
Net Change $ 9,688
2
ITEM NO. 6.C.1
This is a critical position, as code enforcement is one of the most visible services that the City
currently provides to the community. It is important to maintain the program's presence with
adequate staffing.
Department Head Approval Date: 01/13/15
City Manager Approval Date: 01/20/15
City Attorney Approval Date: 01/14/15
Attachments (list in packet assembly order):
1. Salary survey for Part-Time Code Compliance Officer
2. Resolution of the City of Rohnert Park Authorizing and Approving Elimination of
Temporary Part -Time Contract Code Compliance Officer and Creation of Regular
Part-Time Code Compliance Officer Position, Associated Job Description, and Salary
Range in the Development Services Department
3. Job description for Part-Time Code Compliance Officer
Salary Survey - Code Compliance Officer
Comparator Cities (10/31/14)
Comparator
City
Title
Notes
Step 1
Hourly
Top
Hourly
Belmont
Code Enforcement Officer
lower than Building Inspector and Construction Inspector
$33.40
$40.59
Danville
Code Enforcement Officer
lower than Building Inspector and Public Works Inspector
$24.85
$34.04
Martinez
Code Enforcement Inspector
same range as Building Inspector II and Construction
Inspector
$30.76
$37.39
Pacifica
Code Enforcement Officer
no other inspection positions
$30.80
$40.38
Pleasant Hill
City Code Investigator
same range as Building /Construction Inspector
$31.14
$40.26
Rohnert Park
Code Compliance Officer
$29.66
$36.05
Cotati
n/a
duties performed by Building Inspector
$27.00
$32.82
Orinda
n/a
duties performed by Public Works Inspector
$32.89
$40.14
Rio Vista
n/a
duties performed by Building Inspector
$24.97
$30.35
Windsor
n/a
duties performed by Building Inspector (currently vacant
position; no salary range assigned)
$0
$0
mean $30.19 $38.53
-1.75% -6.44%
median $30.80 $40.26
-3.69% - 10.46%
Rohnert Park - Internal classifications
Top Hourly
relationship
Code Enforcement Officer
$36.05
0.00%
Public Works Inspector
$36.05
0.00%
Building Inspector
$37.86
-4.78%
Deputy Chief Building Official
1 $39.75
-9.31%
Deputy City Engineer
1 $52.08
- 30.78%
RESOLUTION NO. 2015-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING ELIMINATION OF THE TEMPORARY PART -TIME CONTRACT
CODE COMPLIANCE OFFICER AND THE CREATION OF A REGULAR
PART -TIME CODE COMPLIANCE OFFICER POSITION; AND
ASSOCIATED JOB DESCRIPTION AND SALARY RANGE IN
THE DEVELOPMENT SERVICES DEPARTMENT
WHEREAS, staff has conducted an assessment of current staffing needs and costs
associated with providing code compliance services to the City and determined that the position
requires staffing on a regular basis to provide consistent service to the community at the most
reasonable cost, and
WHEREAS, staff recommends eliminating the temporary part-time contract Code
Compliance Officer position and creating a regular part -time Code Compliance Officer in order
to more effectively utilize resources and provide consistent service, and
WHEREAS, staff developed a job description and consulted with the Rohnert Park
Employees' Association (RPEA) regarding the elimination of the temporary part-time contract
Code Compliance Officer position and the creation of a regular part-time Code Compliance
Officer position to be placed in the RPEA unit, and
WHEREAS, staff recommends the regular part-time Code Compliance Officer position
be placed in the RPEA unit, based on the nature of the duties of this position, and
WHEREAS, staff recommends placement of the regular part -time Code Compliance
Officer position in salary range 83 in the RPEA unit, and
WHEREAS, staff recommends approval of the creation of the regular part -time Code
Compliance Officer position job description and placement in salary range 83.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the elimination of the temporary part-time
contract Code Compliance Officer and the creation of a regular part-time Code Compliance
Officer, associated job description and salary range, which is attached hereto as Exhibit "A" and
incorporated herein by this reference.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachments: Exhibit A
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
"EXHIBIT A"
City of Rohnert Park
PART -TIME CODE COMPLIANCE OFFICER
RPEA Salary Range 83
DEFINITION
Under general supervision, performs skilled field inspection and investigative work in the
enforcement of zoning, housing, and other related codes and regulations governing the
use of buildings and structures; conducts nuisance inspections and posts notices as
appropriate; assists in the review of zoning and abatement codes and laws; performs
other related duties as required.
DISTINGUISHING CHARCTERISTICS
The Code Compliance Officer is the journey level class responsible for performing the
full scope of assigned duties. Incumbents are considered full -range inspectors, skilled in
making inspections, and enforcing codes and regulations in a broad range of related
codes. The work requires independence and discretion in field inspections, both in
person and over the phone.
SUPERVISION RECEIVED /EXERCISED
Supervision is received from the Director of Development Services. May provide direct
or indirect supervision to support staff and /or contractors.
ESSENTIAL FUNCTIONS
(These duties are a representative sample; position assignments may vary)
• Ensures compliance with applicable laws, ordinances, and municipal codes to
ensure the health, safety and welfare of the public
• Keeps informed of changes and new legislation pertaining to municipal codes
and related regulations
• Interprets codes and regulations
• Conducts field inspections to check for code violations, including: zoning,
ordinances, weed abatement, and business licensing
• Investigates nuisance complaints and photographs violations as appropriate
• Posts compliance notices and meets with owners
• Explains required inspections and construction requirements
• Issues citations for non - compliance
• Advises owners on matters related to investigations and resolves complaints
• Responds to complaints, prepares warning letters to negligent owners or
contractors, and carries negligent cases through prosecution in situations of non-
compliance
• Looks for construction or alterations being performed without proper building
permits
• Prepares reports and various related correspondence
• Maintains records and files of inspections made and actions taken
• Coordinates activities with other departments and outside agencies
City of Rohnert Park
Part -Time Code Compliance Officer
Page 2 of 3
• Develops and implements programs to provide information and education to the
community
• Establishes and maintains positive working relationships with representatives of
community organizations, state /local agencies and associations, City
management, staff and the public
• May be assigned as a disaster service worker in the event of a disaster or
emergency
CITY EMPLOYEES ARE EXPECTED TO:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrate care for the organization, customers and coworkers
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS AND REQUIREMENTS
Experience /Education
Sufficient experience and education to successfully perform the duties of the Code
Compliance Officer. A typical way to obtain the required qualifications is to have:
• A high school diploma or G.E.D.; and
• Two (2) years of municipal experience in code enforcement, building or planning.
License /Certificate
• Possession of a valid California Class C Driver's License by date of appointment
In addition, individuals must obtain within one year of hire, and maintain throughout
employment:
• A Code Enforcement/Compliance Officer Certification from an accredited
professional organization; and
• A PC 832 Powers of Arrest P.O.S.T. Certification.
Knowledge of:
• Modern principles, practices and methods used in various inspection and seizure
warrant procedures
• Applicable federal, state and local laws, codes, ordinances and regulations,
including those related to building construction and zoning
• Methods and techniques of scheduling work assignments
• Negotiation and conflict resolution techniques
• Interviewing and public speaking techniques
• Occupational hazards and standard safety practices
• Basic principles of mathematics and recordkeeping
City of Rohnert Park
Part -Time Code Compliance Officer
Page 3 of 3
Skill to:
• Operate an office computer and a variety of word processing and software
applications, including inspection tracking systems
Ability to:
• Tactfully and effectively apply policies, procedures, codes and regulations
pertaining to building inspection
• Read and interpret City codes
• Apply technical knowledge of Code Compliance Officer Certification through
continuing education programs
• Research and analyze records, property history, files, maps, and documents
• Work independently and as part of a team
• Make sound decisions within established guidelines
• Follow written and oral directions
• Observe safety principles and work in a safe manner
• Communicate clearly and concisely, both verbally and in writing, sometimes in
adversarial situations
• Establish and maintain cooperative and effective working relationships
WORKING CONDITIONS
Position requires sitting, standing, walking on level and slippery surfaces, reaching,
twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling,
and making repetitive hand movements in the performance of daily duties. The position
also requires near and far vision, color and peripheral vision, and depth perception
when inspecting work and operating assigned equipment; and acute hearing is required
when providing phone and personal service. The need to lift, carry, pull, and push tools,
supplies, and other equipment weighing 25 pounds or more is also required.
Additionally, the incumbent in this position works outdoors in all weather conditions,
including wet, hot, and cold. The position entails working in situations that may expose
the employee to fumes or airborne particles, electrical shock or mechanical hazards.
The nature of the work also requires the incumbent to climb ladders, use power and
noise producing tools /equipment, drive motorized vehicles, work in heavy vehicle traffic
conditions, and often work with constant interruptions.
FLSA Status: Non - Exempt
Employee Unit: Rohnert Park Employees' Association
Approved By:
Date Approved:
Supplemental 2 -10 -2015 Council Meeting
ROHNERT PA,k ITEM NO. 6.C.1
Mission Statement
19 sz
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CALIFORNIA
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Development Services
Submitted By: Marilyn Ponton, Director of Development Services
Prepared By: Tracy Rankin, Human Resources Analyst
Agenda Title: Consider Adopting Resolution Eliminating Temporary Part-Time Contract
Code Compliance Officer and Creating Regular Full -Time Code Compliance
Officer Position, Associated Job Description and Salary Range in the
Development Services Department
RECOMMENDED ACTION: Adopt a resolution authorizing and approving elimination of
temporary part-time contract Code Compliance Officer and creation of regular full -time Code
Compliance Officer position, associated job description, and salary range in the Development
Services Department.
BACKGROUND:
The Development Services Department has utilized temporary, part-time staff to perform code
compliance functions for approximately three years. Currently, code compliance duties are
performed by a temporary part-time Code Compliance Officer contracted to work 12 -15 hours
per week through June 30, 2015. Current staff is voluntarily ending his contract at the end of the
fiscal year. The City has experienced a positive change in voluntary compliance for a variety of
issues, including maintenance, graffiti removal, abandoned vehicles, and code violations and
would like to expand this function. Staff recommends eliminating the temporary part-time
contract position effective June 30, 2015 when the incumbent leaves and creating a regular full -
time job classification of Code Compliance Officer dedicated to the performance of code
compliance duties now to allow time for a training and transitioning period with the incumbent.
ANALYSIS:
Pursuant to an agreement with Regional Government Services Authority ( "RGS "), the City
currently pays an hourly rate of $46 for code compliance services, plus additional costs for
personal vehicle use. Human Resources conducted a salary survey of its comparator cities with
similar positions (see attached) and determined that a competitive salary range for Code
Compliance Officer is $29.66 - $36.05 per hour, which is existing Range 83 in the Rohnert Park
Employees' Association ("R-PEA") unit. For comparison, the Code Compliance Officer position
is within the range of the Public Works Inspector and is slightly lower than the Building
Inspector range of $31.15 - $37.86 per hour.
1
ITEM NO. 6.C.1
In order to ensure placement in the correct salary range, staff also surveyed local cities with
similar positions and found that the local cities average was less than the comparator cities
average, and that our proposed salary range at both the starting and top steps was over 2.6%
higher than the local cities average. Based on this information, the proposed salary for the Code
Compliance Officer position was set slightly below the average for comparator cities.
In order to more effectively utilize resources, provide consistent service, and retain the ability to
provide code compliance services at the most reasonable cost, staff recommends eliminating the
temporary part-time contract Code Compliance Officer position effective June 30, 2015 when
the incumbent leaves and creating the new position of regular full -time Code Compliance Officer
as set forth in the attached job description now as the most viable option.
Mid -year request for position: If the recruitment process begins at mid -year, there is opportunity
for a training and transitioning period with the incumbent to ensure the efficient and successful
processes established within the code compliance division continue.
In addition, Human Resources advised RPEA of the proposed regular full -time Code
Compliance Officer position (which will be part of the RPEA bargaining group) by providing the
draft job description for review. RPEA had no objection to the job description.
OPTIONS CONSIDERED:
Create a regular full -time Code Compliance Officer position: This is the best option to provide
consistent service at the most reasonable cost; therefore, this is the recommended option.
Contract with another city or county to provide code compliance services: Staff has previously
explored the possibility of utilizing other jurisdictions and determined that a committed staff
member was not available, and there was no guarantee of regular hours or the same personnel.
This would result in a lack of ongoing continuity with the property/business owners to solve
complex problems, as well as a lack of familiarity with the neighborhoods that a City employee
gains working the area each shift day.
Create a regular part -time Code Compliance Officer position: The department is unable to
handle the complaint volume now with a part-time staff member.
FISCAL IMPACT:
As set forth below, while the regular full -time Code Compliance Officer position will cost
approximately $67,000 more per year, this is a critical position as code enforcement is one of the
most visible services that the City currently provides to the community. It is important to
maintain the program's presence with adequate staffing.
2
ITEM NO. 6.C.1
Cost Summary
ELIMINATE
Annual Salary
Benefits
Total
Temporary Part -Time Contract
Code Compliance Officer
$ (47,840)
$ 0
$ (47,840)
Total eliminated
$ (47,840)
$ 0
$ (47,840)
ADD
Annual Salary
Benefits
Total
Regular Full -Time
Code Compliance Officer
$ 74,988
$ 39,582
$ 114,570
Total added
$ 74,988
$ 39,582
$ 114,570
Net Change $ 66,730
Department Head Approval Date: 01/13/15
City Manager Approval Date: 01/20/15
City Attorney Approval Date: 01/14/15
Attachments (list in packet assembly order):
1. Salary survey for Full -Time Code Compliance Officer
2. Resolution of the City of Rohnert Park Authorizing and Approving Elimination of
Temporary Part-Time Contract Code Compliance Officer and Creation of Regular
Full -Time Code Compliance Officer Position, Associated Job Description, and Salary
Range in the Development Services Department
3. Job description for Full -Time Code Compliance Officer
RESOLUTION NO. 2015-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING ELIMINATION OF THE TEMPORARY PART -TIME CONTRACT
CODE COMPLIANCE OFFICER AND THE CREATION OF A REGULAR
FULL -TIME CODE COMPLIANCE OFFICER POSITION; AND
ASSOCIATED JOB DESCRIPTION AND SALARY RANGE IN
THE DEVELOPMENT SERVICES DEPARTMENT
WHEREAS, staff has conducted an assessment of current staffing needs and costs
associated with providing code compliance services to the City and determined that the position
requires staffing on a regular, full -time basis to provide consistent service to the community at
the most reasonable cost, and
WHEREAS, staff recommends eliminating the temporary part-time contract Code
Compliance Officer position and creating a regular full -time Code Compliance Officer in order
to more effectively utilize resources and provide consistent service, and
WHEREAS, staff developed a job description and consulted with the Rohnert Park
Employees' Association (RPEA) regarding the elimination of the temporary part-time contract
Code Compliance Officer position and the creation of a regular full -time Code Compliance
Officer position to be placed in the RPEA unit, and
WHEREAS, staff recommends the regular full -time Code Compliance Officer position
be placed in the RPEA unit, based on the nature of the duties of this position, and
WHEREAS, staff recommends placement of the regular full -time Code Compliance
Officer position in salary range 83 in the RPEA unit, and
WHEREAS, staff recommends approval of the creation of the regular full -time Code
Compliance Officer position job description and placement in salary range 83.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the elimination of the temporary part-time
contract Code Compliance Officer and the creation of a regular full -time Code Compliance
Officer, associated job description and salary range, which is attached hereto as Exhibit "A" and
incorporated herein by this reference.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
ATTEST:
JoAnne M. Buergler, City Clerk
Attachments: Exhibit A
CALLINAN
2015 -018
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
MACKENZIE: STAFFORD:
AYES: ( ) NOES: ( ) ABSENT:(
BELFORTE:
) ABSTAIN: (
AHANOTU:
City of Rohnert Park
"EXHIBIT A"
CODE COMPLIANCE OFFICER
RPEA Salary Range 83
DEFINITION
Under general supervision, performs skilled field inspection and investigative work in the
enforcement of zoning, housing, and other related codes and regulations governing the
use of buildings and structures; conducts nuisance inspections and posts notices as
appropriate; assists in the review of zoning and abatement codes and laws; performs
other related duties as required.
DISTINGUISHING CHARCTERISTICS
The Code Compliance Officer is the journey level class responsible for performing the
full scope of assigned duties. Incumbents are considered full -range inspectors, skilled in
making inspections, and enforcing codes and regulations in a broad range of related
codes. The work requires independence and discretion in field inspections, both in
person and over the phone.
SUPERVISION RECEIVED /EXERCISED
Supervision is received from the Director of Development Services. May provide direct
or indirect supervision to support staff and /or contractors.
ESSENTIAL FUNCTIONS
(These duties are a representative sample; position assignments may vary)
• Ensures compliance with applicable laws, ordinances, and municipal codes to
ensure the health, safety and welfare of the public
• Keeps informed of changes and new legislation pertaining to municipal codes
and related regulations
• Interprets codes and regulations
• Conducts field inspections to check for code violations, including: zoning,
ordinances, weed abatement, and business licensing
• Investigates nuisance complaints and photographs violations as appropriate
• Posts compliance notices and meets with owners
• Explains required inspections and construction requirements
• Issues citations for non - compliance
• Advises owners on matters related to investigations and resolves complaints
• Responds to complaints, prepares warning letters to negligent owners or
contractors, and carries negligent cases through prosecution in situations of non-
compliance
• Looks for construction or alterations being performed without proper building
permits
• Prepares reports and various related correspondence
• Maintains records and files of inspections made and actions taken
• Coordinates activities with other departments and outside agencies
City of Rohnert Park
Code Compliance Officer
Page 2 of 3
• Develops and implements programs to provide information and education to the
community
• Establishes and maintains positive working relationships with representatives of
community organizations, state /local agencies and associations, City
management, staff and the public
• May be assigned as a disaster service worker in the event of a disaster or
emergency
CITY EMPLOYEES ARE EXPECTED TO:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrate care for the organization, customers and coworkers
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS AND REQUIREMENTS
Experience /Education
Sufficient experience and education to successfully perform the duties of the Code
Compliance Officer. A typical way to obtain the required qualifications is to have:
• A high school diploma or G.E.D.; and
• Two (2) years of municipal experience in code enforcement, building or planning.
License /Certificate
• Possession of a valid California Class C Driver's License by date of appointment
In addition, individuals must obtain within one year of hire, and maintain throughout
employment:
• A Code Enforcement/Compliance Officer Certification from an accredited
professional organization; and
• A PC 832 Powers of Arrest P.O.S.T. Certification.
Knowledge of:
• Modern principles, practices and methods used in various inspection and seizure
warrant procedures
• Applicable federal, state and local laws, codes, ordinances and regulations,
including those related to building construction and zoning
• Methods and techniques of scheduling work assignments
• Negotiation and conflict resolution techniques
• Interviewing and public speaking techniques
• Occupational hazards and standard safety practices
• Basic principles of mathematics and recordkeeping
City of Rohnert Park
Code Compliance Officer
Page 3 of 3
Skill to:
• Operate an office computer and a variety of word processing and software
applications, including inspection tracking systems
Ability to:
• Tactfully and effectively apply policies, procedures, codes and regulations
pertaining to building inspection
• Read and interpret City codes
• Apply technical knowledge of Code Compliance Officer Certification through
continuing education programs
• Research and analyze records, property history, files, maps, and documents
• Work independently and as part of a team
• Make sound decisions within established guidelines
• Follow written and oral directions
• Observe safety principles and work in a safe manner
• Communicate clearly and concisely, both verbally and in writing, sometimes in
adversarial situations
• Establish and maintain cooperative and effective working relationships
WORKING CONDITIONS
Position requires sitting, standing, walking on level and slippery surfaces, reaching,
twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling,
and making repetitive hand movements in the performance of daily duties. The position
also requires near and far vision, color and peripheral vision, and depth perception
when inspecting work and operating assigned equipment; and acute hearing is required
when providing phone and personal service. The need to lift, carry, pull, and push tools,
supplies, and other equipment weighing 25 pounds or more is also required.
Additionally, the incumbent in this position works outdoors in all weather conditions,
including wet, hot, and cold. The position entails working in situations that may expose
the employee to fumes or airborne particles, electrical shock or mechanical hazards.
The nature of the work also requires the incumbent to climb ladders, use power and
noise producing tools /equipment, drive motorized vehicles, work in heavy vehicle traffic
conditions, and often work with constant interruptions.
FLSA Status: Non - Exempt
Employee Unit: Rohnert Park Employees' Association
Approved By:
Date Approved:
Salary Survey - Code Compliance Officer
Comparator Cities (10/31/14)
Comparator
City
Title
Notes
Step 1
Hourly
Top
Hourly
Belmont
Code Enforcement Officer
lower than Building Inspector and Construction Inspector
$33.40
$40.59
Danville
Code Enforcement Officer
lower than Building Inspector and Public Works Inspector
$24.85
$34.04
Martinez
Code Enforcement Inspector
same range as Building Inspector II and Construction
Inspector
$30.76
$37.39
Pacifica
Code Enforcement Officer
no other inspection positions
$30.80
$40.38
Pleasant Hill
City Code Investigator
same range as Building /Construction Inspector
$31.14
$40.26
Rohnert Park
Code Compliance Officer
$29.66
$36.05
Cotati
n/a
duties performed by Building Inspector
$27.00
$32.82
Orinda
n/a
duties performed by Public Works Inspector
$32.89
$40.14
Rio Vista
n/a
duties performed by Building Inspector
$24.97
$30.35
Windsor
n/a
duties performed by Building Inspector (currently vacant
position; no salary range assigned)
$0
$0
mean $30.19 $38.53
-1.75% -6.44%
median $30.80 $40.26
-3.69% - 10.46%
Rohnert Park - Internal classifications
Top Hourly
relationship
Code Enforcement Officer
$36.05
0.00%
Public Works Inspector
$36.05
0.00%
Building Inspector
$37.86
-4.78%
Deputy Chief Building Official
1 $39.75
-9.310//
Deputy City Engineer
1 $52.08
- 30.78%
Salary Survey - Code Compliance Officer
Local Cities (10/31/14)
Local City
Title
Step 1
Hourly
Top
Hourly
Novato
Code Enforcement Officer
$26.65
$32.40
Petaluma
Code Enforcement Officer
$27.70
$33.67
Santa Rosa
Code Enforcement Officer
$32.331
$39.25
Rohnert Park
Code Compliance Officer
$29.66
$36.05
mean
$28.89
$35.11
2.66%
2.69%
k
ITEM NO. 6.C.2
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Development Services
Submitted By: Marilyn Ponton, Development Services Director
Prepared By: Mary Grace Pawson, PE, City Engineer
Agenda Title: Consideration of a Resolution Authorizing and Approving the Sole Source Use
of PREDL Manhole Liners for the Eastside Trunk Sewer Phase 3 — Project No.
2014 -01
RECOMMENDED ACTION: Approve a Resolution Authorizing and Approving the Sole
Source Use of PREDL Manhole Liners for the Eastside Trunk Sewer Phase 3 — Project No.
2014 -01
BACKGROUND: The Eastside Trunk Sewer is a 3.5 mile long gravity sewer that extends from
the City's terminal pump station on J Rogers Lane to the intersection of Snyder Lane and
Rohnert Park Expressway. The Eastside Trunk Sewer is a deep and relatively flat sewer that
presents a number of challenges for construction.
The project has been divided into three phases and the City has completed the first two. During
the construction of Phase 2, the design engineer approved and the construction contractor
installed pre- manufactured PREDL manhole liners. These one -piece molded liners are pre -
manufactured to accurately incorporate pipeline elevations specified by the designer. For flat
sewers, like the Eastside Trunk Sewer, this minimizes the possibility of errors in the field that
would result in dips or bellies in the line. The pre - manufactured liners also provide protection
against corrosion, eliminating the need for paint -on corrosion resistance products during
construction. During Phase 2, the use of this pre - manufactured product minimized workmanship
in the field; reduced the size of the manhole structures and attendant construction traffic impacts;
and increased the speed and accuracy of construction. The use of the pre - manufactured liners
contributed to the success of the Phase 2 construction project which finished ahead of schedule
with change orders at 0.1% of construction costs. This can be attributed in part to less work in
the field, less need for traffic control and increased production during construction.
Staff has researched the availability of similar pre- manufactured products and none are available
at this time. Because of the successful use of the PREDL manhole liners during Phase 2, staff is
recommending that the product be sole sourced for the Phase 3 project in order to ensure that the
project will experience the benefits associated with the increased accuracy and speed of
construction.
1
ITEM NO. 6.C.2
ANALYSIS:
Public Contract Code Section 3400 provides public agencies with the authority to sole source
materials, products or services for one of four reasons:
• In order that a field test or experiment may be made to determine the product's suitability
for future use.
• In order to match other products in use on a particular public improvement either
completed or in the course of completion.
• In order to obtain a necessary item that is only available from one source.
• In order to respond to emergencies
The PREDL manhole liners are a unique product that is only available from one source and
match the product already installed on the Eastside Trunk Sewer Phase 2, meeting more than one
of the criteria outlined in the Public Contract Code for a sole source specification.
Section 7.2 of the City's Purchasing Policy allows for sole source specification when a product
or vendor performs a "complex and unique function ". Because of their unique design, the
PREDL manhole liners accurately incorporate invert elevations, which eliminates a complex and
challenging aspect of constructing relatively flat, deep sewers.
Sole sourcing this particular product is allowed under both the Public Contract Code and City's
Purchasing Policy and will provide significant advantages during construction. By making the
decision to sole source the product prior to bidding, the specified product can be included in the
bid documents, allowing the City to secure the best price on installation.
ENVIRONMENTAL ANALYSIS: The Eastside Trunk Sewer and Snyder Lane Widening
Project was approved by the City Council pursuant to a Mitigated Negative Declaration adopted
on July 11, 2006, by Resolution 2006 -194. Sole sourcing a product used in the construction of
the project does not change the scope of the project or modify the findings in the Mitigated
Negative Declaration.
OPTIONS CONSIDERED:
1. Authorize and approve the sole source use of PREDL Manhole Liners (recommended
action). This option will allow the City to utilize a unique, proven product, which will
enhance the quality of construction and long -term reliability of Eastside Trunk Sewer.
The recommended product also matches the product used in existing trunk sewer Phase 2
of the Eastside Trunk Sewer.
2. Do not approve the sole source use of the PREDL Manhole Liner and allow the manhole
liner product to be competitively bid as part of the overall construction project. Under
this option, the City may receive the PREDL product as part of the low -bid contractor's
proposal or another method for constructing and lining the manholes may be proposed.
Staff and the design engineer are not aware of another product or construction method
that provides the same advantages as the PREDL product in terms of ensuring the correct
grade is reached for flat sewers, reducing workmanship in the field and reducing time to
construct the manhole structures. By not specifying this unique product, the City may
experience more complications and costs during construction.
ITEM NO. 6.C.2
FISCAL IMPACT /FUNDING SOURCE:
The estimated fiscal impact of the proposed action is $30,000, which is the manufacturer's
quoted cost for the mahole liners. The exact value will not be known until construction bids are
received this spring. The construction contract, including the cost of the manhole liners, will be
funded as part of City Project Number 2014 -01, which is funded by Public Facilities Fee revenue
because the Eastside Trunk Sewer benefits new development in east Rohnert Park.
Department Head Approval Date: January 23, 2015
City Manager Approval Date: January 28, 2015
City Attorney Approval Date: January 15, 2015
Attachments:
1. Resolution Authorizing and Approving the Sole Source Use of PREDL Manhole Liners
for the Eastside Trunk Sewer Phase 3 — Project No. 2014 -01
3
RESOLUTION NO. 2015 -019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE SOLE SOURCE USE OF PREDL MANHOLE
LINERS FOR THE EASTSIDE TRUNK SEWER PHASE 3 — PROJECT NO. 2014-01
WHEREAS, the City of Rohnert Park is finalizing the design of Phase 3 of its Eastside
Trunk Sewer, the final phase of a cross -town sewer contemplated by its General Plan to provide
capacity for new development; and
WHEREAS, the construction of the Eastside Trunk Sewer is complicated because it is a
deep sewer at a very flat grade, which requires special care in the installation to ensure quality of
construction and performance; and
WHEREAS, during the construction of Phase 2, the design engineer approved and the
construction contractor installed pre - manufactured PREDL manhole liners which increased the
accuracy with which the manhole base structures were constructed; minimized workmanship in
the field; reduced the size of the manhole structures and attendant construction traffic impacts;
and increased the speed and accuracy of construction; and
WHEREAS, the use of the pre - manufactured liners contributed to the success of the
Phase 2 construction project which finished ahead of schedule with change orders at 0.1% of
construction costs; and
WHEREAS, the use of the pre - manufactured liners increases corrosion resistance and
minimizes infiltration and inflow into the sewer, providing the City with long -term operational
benefits in addition to the construction benefits; and
WHEREAS, Phase 3 of the Eastside Trunk Sewer has the same complications as Phase 2
including deep installation at flat grades and the need to complete construction expeditiously to
both minimize traffic disruption and provide capacity for planned new development; and
WHEREAS, the Public Contracting Code, Section 3400(c) allows the sole- source use of
a product either when the product will match existing facilities or when the necessary item is
only available from one source; and
WHEREAS, use of the pre - manufactured PREDL manhole liners for Phase 3 will match
the product used in the existing portions of the trunk sewer and are available from only one
source; and
WHEREAS, the PREDL product is a unique product that is particularly well suited for
use in the installation of deep sewers at flat grades; and
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
1
the City's purchasing functions shall be governed by the City's purchasing policy, and;
WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 7.2, the
City Council hereby finds that the product meets the requirements for Sole Source product
because it performs a "complex and unique function" by facilitating the speed and accuracy of
deep sewer construction, maintaining the same quality of workmanship in the liner as was
achieved in Phase 2, and providing long -term operational benefits; and
WHEREAS, the sole source product will be included in the specifications for a larger
competitively bid project, providing the City with the opportunity to secure the best value for the
overall construction project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the above recitals are true and correct and material to this Resolution.
BE IT FURTHER RESOLVED that the City Council does hereby authorize and
approve the sole source specification of pre- manufactured PREDL manhole liners for the
Eastside Trunk Sewer Phase 3 - Project No. 2014 -01.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this authorization on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
2015 -019
k
Meeting Date
Department
ITEM NO. 6.C.3
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
February 10, 2015
Development Services
Submitted By: Marilyn Ponton, Director of Development Services
Prepared By: Mary Grace Pawson, PE, City Engineer
Agenda Title: Consideration of a Resolution Authorizing and Approving a Fourth
Amendment to the Design Professional Services Agreement with CSG
Consultants, Inc., for General Engineering Services.
RECOMMENDED ACTION: Approve a Resolution Authorizing and Approving a Fourth
Amendment to the Design Professional Services Agreement with CSG Consultants, Inc., for
General Engineering Services.
BACKGROUND: The City's General Plan envisions significant residential and non - residential
development in the Northeast, University District, Southeast, Wilfred Dowdell and Northwest
Specific Plan Areas (SPAs). In addition, development is planned in the Stadium Lands, Sonoma
Mountain Village and Central Rohnert Park Planned Development Areas (PDs). The City has
been experiencing a resurgence in development activity and in 2013, it retained CSG
Consultants, Inc. (CSG), to assist with engineering development review and provide timely
response. CSG has expended the budget under its current contract with amendments. The
proposed fourth amendment will allow for their continued service with engineering development
review.
ANALYSIS: The City's Development Services Department is currently processing a significant
number of engineering applications as outlined in Table 1, on the following page. These
applications are all active and the respective developers are either currently in construction or
hoping to begin construction this spring. While City engineering staff is active in the processing
of this work, staff does not have sufficient resources to complete the required volume of review
in a timely fashion. The City's 2014 -15 budget anticipated this workload and explicitly planned
for the use of outside consultant resources to allow for timely processing of development
applications.
CSG has been actively engaged in the engineering review of all of these development
applications for nearly two years and brings a unique understanding of each project. Amending
their contract allows them to continue review activities providing continuity and value to both
the City and the applicants.
ITEM NO. 6.C.3
Table 1— Current Engineering Development Review Activities
SPA or PD
Applicant
Current Activities
University District
Brookfield Homes
Site Grading; Off -site Utility Construction;
In -tract Improvement Plan Review; Water
Tank Plan Review; Rohnert Park Expressway
Widening and Traffic Signals Plan Review;
Final Map Review; Review of CC &Rs and
various required agreements
Southeast SPA
Redwood Equities
Off -site Utility Plan Review; In -tract
Improvement Plan Review; Water Tank Plan
Review; Final Map Review; CFD Formation:
Review of CC &Rs and various required
agreements
Stadium Lands SPA
Bellwether Properties
Site Grading and Utility Review; Off -site
Improvement Plan Review; Development of
required Improvement Agreement
Stadium Lands SPA
Spanos Corporation
Off -site Improvement Construction;
management of PF credit agreement
Wilfred Dowdell SPA
Oxford Suites
Site Grading; management of PF credit
agreement
Amy's Kitchen
Review and finalization of required easements
OPTIONS CONSIDERED:
1. Approve a Resolution Authorizing and Approving a Fourth Amendment to the
Consultant Services Agreement with CSG Consultants, Inc., for General Engineering
Services (recommended action). This option preserves continuity and understanding and
provides the resources necessary to ensure timely review of development submittals.
2. Issue a request for proposal for engineering development review. This option is not
recommended because it will delay the processing of development applications and
because CSG brings strong familiarity with the City's current backlog of development
review projects.
3. Perform all engineering development review with City staff. This option is not
recommended because staff does not have sufficient resources to review all the
development applications currently being considered. This will result in the same delays
described under Option 2. This option also has the potential to delay the City's capital
improvement program because engineering staff would be focused on providing
development review.
FISCAL IMPACT /FUNDING SOURCE:
Development Deposit Accounts: $145,000. These are costs fully reimbursed by developers and
applicants in compliance with City's cost recovery policy at no cost to City and would be
charged to the respective developments and projects for Engineering Review services.
ITEM NO. 6.C.3
Department Head Approval Date: January 23, 2015
City Manager Approval Date: January 29, 2015
City Attorney Approval Date: January 22, 2015
Attachments (list in packet assembly order):
1. Resolution Authorizing and Approving a Fourth Amendment to the Consultant
Services Agreement with CSG Consultants, Inc., for General Engineering Services.
2. Exhibit A to Resolution — Fourth Amendment to the Consultant Services Agreement
with CSG Consultants, Inc., for General Engineering Services including Amendment
Exhibit A — Scope of Services and Amendment Exhibit B — Fee Schedule
RESOLUTION NO. 2015 -020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE FOURTH AMENDMENT TO THE DESIGN
PROFESSIONAL SERVICES AGREEMENT WITH CSG CONSULTANTS, INC.
WHEREAS, the City of Rohnert Park (City) and CSG Consultants, Inc. (Consultant), are
parties to an agreement, entitled "Design Professional Services Agreement re: CSG Consultants,
Inc." dated March 4, 2013, which authorized through City of Rohnert Park Purchasing Ordinance
in the amount of $45,000; and
WHEREAS, because of the ongoing volume of new development applications being
processed by the City, City and Consultant entered into the following amendments to the
agreement:
• First Amendment dated July 23, 2013 for $95,000 pursuant to Resolution No. 2013 -109
• Second Amendment dated October 22, 2013 for $150,000 pursuant to Resolution No.
2013 -145
• Third Amendment dated June 20, 2014 for $150,000 pursuant to Resolution No. 2014-
065; and
WHEREAS, the City continues to process development applications with which the
Consultant is uniquely familiar and the City and Consultant now desire to enter into this Fourth
Amendment to provide for ongoing engineering review of development applications; and
WHEREAS, the cost of the Consultant's services are reimbursed to the City by various
applicants in order to expedite the processing of their applications and do not represent a cost to
the City's general fund or any other City fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the fourth amendment to the Design Professional
Services Agreement by and between CSG Consultants, Inc., a California Corporation and the
City of Rohnert Park, a municipal corporation, for general engineering services.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this amendment for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the amendment attached hereto
as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
2015 -020
EXHIBIT "A" TO RESOLUTION
FOURTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT
re: CSG CONSULTANTS INC.
This Fourth Amendment to the Agreement between the City of Rohnert Park ( "City ") and CSG
Consultants, Inc. ( "Consultant "), for additional services ( "Fourth Amendment ") is entered into as
of the day of , 2015, ( "Effective Date "), by and between
City and Consultant.
RECITALS
A. City and Consultant are parties to an agreement entitled "Design Professional Services
Agreement re: CSG Consultants" dated March 4, 2013, which was authorized through City of
Rohnert Park Purchasing Ordinance in the amount of $45,000.
C. City and Consultant entered into the First Amendment to the Agreement with CSG
Consultants, Inc., dated July 23, 2013, for $95,000 pursuant to Resolution No. 2013 -109.
D. City and Consultant entered into the Second Amendment to the Agreement with CSG
Consultants, Inc., dated October 22, 2013, for $150,000 pursuant to Resolution No. 2013 -145.
E. City and Consultant entered into the Third Amendment to the Agreement with CSG
Consultants, Inc., dated June 20, 2014, for $150,000 pursuant to Resolution No. 2014 -065.
F. City and Consultant now desire to enter into this Fourth Amendment to provide for additional
work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. Consultant shall provide additional services as described in the attached
Exhibit A.
2. Compensation. Consultant shall perform the services described in this Fourth Amendment for a
total not -to- exceed amount of $145,000.
3. Agreement in Effect. Except as amended by this Fourth Amendment and all previous
Amendments, the Agreement shall remain in full force and effect.
4. Counterpart Signatures. This Fourth Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Fourth Amendment as of the date first
written above.
CITY OF ROHNERT PARK:
By: /
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2015 - adopted by the Rohnert Park Cit3
Council at its meeting of February 10, 2015.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CSG CONSULTANTS INC:
By:
Name:
Title:
(Date)
By:
�_-
Name:
Title:
(Date)
Updated: 2010 -06 -21
M: \00–Agendas - City Council \02 -10- 2015 \items \6c3 CO2–Amendment to Consultant Services
Agreement-CSG 4th Amendment_2015- 02- 10.docx
EXHIBIT A
SCOPE OF SERVICES
Engineering Development Review Services
The City of Rohnert Park is looking to obtain part -time, on -call professional services to assist the
City's Development Services Department with engineering development review.
DURATION OF SERVICES: Services will be needed for an indefinite period of time with
work estimated to begin immediately, upon contract execution. The services of CSG
Consultants, Inc. (CSG), are to be completed not later than June 30, 2015.
STAFFING: Mark Lander, P. E., will be assigned as the point of contact for the agreement.
Additional CSG staff who will be utilized for the work include Frank Navarro, P.E., who will be
assisting with plan review and Sophie Truong, P.E., P.L.S., who will be performing map review.
Should other CSG staff be needed, resumes will be provided for City review and concurrence.
Work will involve both on -site and off -site efforts, and CSG will accommodate the City's needs
in regards to this matter.
LEVEL OF EFFORT AND COMPENSATION: It is anticipated that a level of effort of
approximately 2 -4 days (16 -32 hours) per week will be required during the term of this
agreement, with a billing rate in accordance with the attached rate schedule. The named staff
(Lander, Navarro and Truong) will bill at a rate not higher than $165 /hour. CSG will increase or
decrease weekly staffing efforts, as needed depending upon the amount of workload requested by
the City and will only charge for actual time worked. CSG is prepared to provide additional
staffing hours as needed.
SCOPE OF SERVICES: Anticipated services to be provided include as- needed staff
augmentation for engineering development review associated with land development activity in
the City. It is anticipated that the majority of the work will involve the University District and
Southeast Specific Plan Areas, but ongoing land development activity in the Stadium Lands and
Wilfred Dowdell Specific Plan Areas may also be performed. Work may include but not be
limited to the following activities:
1. Review of new or proposed amendments to specific plans, tentative maps, planned
development zoning, and other development entitlement applications.
2. Assist City with development of conditions of approval, development agreements,
and other requirements associated with development applications. Assist City in
negotiations with developers regarding terms of agreements or conditions.
3. Review and recommend approval of improvement plans, subdivision maps, and other
documents. Review documents for conformance to approved tentative map, specific
plans, and conditions of approval. Confirm that plans conform to City standard design
criteria, including draft or proposed standards as needed, and infrastructure or other
master plans. Coordinate plan review with other City departments. Confirm that
developer has obtained necessary permits or approvals from other public agencies as
needed, and that plans conform to North Coast Regional Water Quality Control Board
and Sonoma County Water Agency requirements for storm water treatment and
retention and City of Santa Rosa requirements for recycled water use.
4. Review and recommend approval of engineering bond estimates and subdivision
guarantees. Assist staff in preparing subdivision improvement agreements, other
agreements, and staff reports.
5. As requested, work with and manage City's consultant reviewing hydrology to
determine proper mitigations and needs to avoid increasing flooding risks to existing
residents.
6. As requested, work with and manage City's consultant reviewing hydrology and
developer to submit required Conditional Letters of Map Revision (CLOMARs), and
subsequent Letters of Map Revision (LOMARs) as needed.
7. As requested, calculate and provide fees to developer. Provide fee offset information
for proposed infrastructure to be developed under the Public Facilities Financing Plan
(PFFP).
8. As requested, provide analysis of water use and impact of well pumping use in the
City.
9. Draft engineering reports and resolutions for Council approval as needed.
10. Meet with developers, consultants, or other agencies on behalf of staff.
Total billing under this amendment will not exceed $ 145,000.
EXHIBIT B
FEE SCHEDULE
CSG will invoice at the beginning of every month for services rendered during the previous month.
Compensation shall be based upon hourly rates based on the CSG's rate schedule, with the exception that rates
will not exceed $165 per hour. As part of the service provided (at no additional cost), CSG will coordinate the
pickup and return of all plans via CSG staff or a licensed courier. Fees for proposed staff are as follows:
Title Billing Rate
Mark Lander, P.E. Principal Engineer $165/ hour
Frank Navarro, P.E., Senior Civil Engineer $165/ hour
Sophie Truong, P.E., P.L.S., Senior Civil Engineer $165/ hour
Additional CSG staff will be invoiced per the firm's 2015 Billing Rate Schedule below.
Professional Engineering Services - Hourly
Rates
Senior Principal Engineer, Principal Engineer
$165
Principal Engineer
$165
Project Manager
$165
Senior Engineer
$165
Senior Structural Engineer
$165
Associate Engineer
$145
Assistant Engineer
$125
Design Supervisor
$115
Senior CAD Designer
$115
Engineering Technician
$105
Resident Engineer
$160
Assistant Resident Engineer/ Office Engineer
$130
Construction Inspector
$115
Rates reflect and include administrative costs and routine expenses such as local mileage, copying, fax, telephone, mail, in -house printing,
software, and computer usage, etc. Reproduction and sub consultants are billed at cost plus 15 %. Rates will remain effective through
December 31, 2015.
Requests for expedited plan review will be reviewed with the City on a case by case basis.
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation
Insurance, office expenses, etc. Should the scope of work change or circumstances develop which necessitate special
handling, we will notify the City prior to proceeding.
ITEM NO. 6.C.4
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Development Services
Submitted By: Marilyn Ponton, Director of Development Services
Prepared By: Norman Weisbrod, Technical Advisor
Agenda Title: Approval of Street Names for the Vast Oak Area of the University District
Specific Plan
RECOMMENDED ACTION:
Staff recommends that the City Council approve street names for the Vast Oak Area of the
University District Specific Plan. In order to take this action, the following motion is required:
1. Adopt a Resolution approving the street names for the K and O sections of the Vast Oak
Area of the University District Specific Plan.
BACKGROUND:
At its meeting on January 27, 2015, the City Council discussed proposed street names for the
Vast Oak Area of the University District Specific Plan. The City Council recommendation for
street names is attached to resolution.
FISCAL IMPACT /FUNDING SOURCE:
None
Department Head Approval Date: 1/30/2015
City Manager Approval Date: 2/2/15
City Attorney Approval Date: N/A
Attachments (list in packet assembly order):
1. Resolution with Exhibit A Street names
1
RESOLUTION NO. 2015-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING STREET NAMES FOR THE VAST OAK AREA OF THE UNIVERSITY
DISTRICT SPECIFIC PLAN
WHEREAS, The developer, Brookfield Homes, has submitted a list of street names for
the City Council's consideration; and
WHEREAS, the street names have been reviewed by various interested City departments
for names that are similar to other street names in the city and names that could be confusing to
Public Safety dispatchers; and
WHEREAS, the street names between Rohnert Park Expressway and Hinebaugh Creek
begin with the letter "K" and the streets between Hinebaugh Creek and Keiser Avenue begin
with the letter "O" to conform with the policy regarding naming streets in residential
developments within the Specific Plan Areas; and
WHEREAS, the adoption of street names is not a Project under the California
Environmental Quality Act (CEQA), as general policy and procedure making and not subject to
CEQA.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park, that the recitals hereto are true and correct and material to this Resolution.
BE IT FURTHER RESOLVED that the City Council does hereby approve the street
names for the Vast Oak Area of the University District Specific Plan attached hereto as Exhibit
A and incorporated by this reference, subject to minor modifications which may arise in the
review process.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachments: Exhibit A
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Exhibit A
Street Names that Start with "K"
1
Kaitlyn Place
18
Kyle Place
2
Kameron Place
19
Kensington Place
3
Karen Place
20
Kenton Place
4
Karleigh Place
21
Kenwood Place
5
Karrington Road
22
Kerry Road
6
Kassandra Place
23
Kevin Place
7
Kasey Place
24
Kim Place
8
Kassidy Place
25
Kingwood Road
9
Keats Place
26
Kincade Place
10
Keegan Place
27
King Place
11
Kelliann Place
28
Kingfisher Place
12
Kelly Place
29
Kirby Place
13
Kelsey Place
30
Kittyhawk Place
14
Kendal Place
31
Knight Road
15
Kendra Place
32
Koala Place
16
Kennedy Place
33
Kolton Place
17
Kenneth Place
34
Kristina Place
Street Names that Start with "O"
1
Oasis Place
7
Otter Place
2
O'Ryan Road
8
Oak Leaf Place
3
Ocean Place
9
Overlook Place
4
Olive Place
10
Owen Place
5
Olympic Place
11
Oxford Place
6
Orchard Place
2015 -021
Supplemental Item 6.C.4
Replacement
RESOLUTION NO. 2015-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING STREET NAMES FOR THE VAST OAK AREA OF THE UNIVERSITY
DISTRICT SPECIFIC PLAN
WHEREAS, The developer, Brookfield Homes, has submitted a list of street names for
the City Council's consideration; and
WHEREAS, the street names have been reviewed by various interested City departments
for names that are similar to other street names in the city and names that could be confusing to
Public Safety dispatchers; and
WHEREAS, the street names between Rohnert Park Expressway and Hinebaugh Creek
begin with the letter "K" and the streets between Hinebaugh Creek and Keiser Avenue begin
with the letter "O" to conform with the policy regarding naming streets in residential
developments within the Specific Plan Areas; and
WHEREAS, the adoption of street names is not a Project under the California
Environmental Quality Act (CEQA), as general policy and procedure making and not subject to
CEQA.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park, that the recitals hereto are true and correct and material to this Resolution.
BE IT FURTHER RESOLVED that the City Council does hereby approve the street
names for the Vast Oak Area of the University District Specific Plan attached hereto as Exhibit
A and incorporated by this reference, subject to minor modifications which may arise in the
review process.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne M. Buergler, City Clerk
Attachments: Exhibit A
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
Exhibit A
Street Names that Start with "K"
1
Kaitlyn Place
18
Kyle Place
2
Kameron Place
19
Kensington Place
3
Karen Place
20
Kenton Place
4
Karleigh Place
21
Kenwood Place
5
Karrington Road
22
Kerry Road
6
Kassandra Place
23
Kevin Place
7
Kasey Place
24
Kite Place
8
Kassidy Place
25
Kingwood Road
9
Keats Place
26
Kincade Place
10
Keegan Place
27
King Place
11
Kelliann Place
28
Kingfisher Place
12
Kelly Place
29
Kirby Place
13
Kelsey Place
30
Kittyhawk Place
14
Kendal Place
31
Knight Road
15
Kendra Place
32
Koala Place
16
Kennedy Place
33
Kolton Place
17
Kenneth Place
34
Kristina Place
Street Names that Start with "O"
1
Oasis Place
7
Otter Place
2
O'Ryan Road
8
Oak Leaf Place
3
Ocean Place
9
Overlook Place
4
Olive Place
10
Owen Place
5
Olympic Place
11
Oxford Place
6
Orchard Place
2015 -021
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ITEM NO. 6.C.5
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Development Services
Submitted By: Marilyn Ponton, Director of Development Services
Prepared By: Art da Rosa, Deputy City Engineer
Agenda Title: Consideration of a Resolution Authorizing and Approving a Design
Professional Services Agreement with Coastland Civil Engineering, Inc. for
Rohnert Park Expressway Rehabilitation Phase 2 (Project Number 2015 -01) and
Authorizing the Finance Director to Make Appropriations to Cover the Project.
RECOMMENDED ACTION:
Adopt a Resolution Authorizing and Approving a Design Professional Services Agreement with
Coastland Civil Engineering, Inc., for Rohnert Park Expressway Rehabilitation Phase 2 (Project
Number 2015 -01) and Authorizing the Finance Director to Make Appropriations to Cover the
Project.
BACKGROUND:
The City is undertaking the Rohnert Park Expressway Rehabilitation Project in summer 2015
using a combination of federal and local funding. The limits of this project are from State Farm
Drive to Snyder Lane and the federal funding requirements make it impossible to change the
scope of this project at this time. At the time the current project was scoped, the segment of
Rohnert Park Expressway from Commerce Boulevard to State Farm Drive was in acceptable
condition. However, it has since deteriorated and Council has requested that staff develop a plan
for overlaying the segment between Commerce and State Farm Drive in order to complete
rehabilitation of Rohnert Park Expressway.
Staff has considered options for undertaking this additional rehabilitation work and believes the
best plan is to develop a new Capital Improvement Project that includes overlaying Rohnert Park
Expressway from Commerce Boulevard to State Farm Drive and have the new project ready for
bid this summer. This would allow the City to take advantage of the fact that a contractor is
already mobilized on Rohnert Park Expressway and should result in favorable bid prices.
The first steps to undertaking this new project include establishing an initial budget appropriation
and commissioning the design. The proposed resolution authorizes the initial budget
appropriation and retains Coastland Civil Engineering, Inc., (Coastland) to perform the design
work. Coastland is currently under contract with the City for the Rohnert Park Expressway
Rehabilitation Project and brings in -depth project understanding which will provide for efficient
and timely execution of the design so that the construction work can be bid this summer.
1
ITEM NO. 6.C.5
OPTIONS CONSIDERED:
1. Adopt a Resolution Authorizing and Approving a Design Professional Services
Agreement with Coastland Civil Engineering, Inc., for Rohnert Park Expressway
Rehabilitation Phase 2 (Project Number 2015 -01) and Authorizing the Finance Director
to Make Appropriations to Cover the Project (recommended action). This action allows
the City to leverage the experience Coastland has on the project and go to construction
this summer, taking advantage of the fact that a construction contractor will already be
mobilized on Rohnert Park Expressway.
2. Issue a Request for Proposals for Design Services. Staff has considered issuing a general
Request for Proposal for professional services to deliver the Phase 2 project. This
alternative will cause delays and will likely be more expensive, as the new consultant will
not have the corporate knowledge of the Phase 1 Project. Contracts for professional
services such as private architectural, landscape architectural, engineering,
environmental, land surveying, or construction management firms need not be
competitively bid. For these reasons, this option is not recommended.
3. Do Not Undertake the Phase 2 Project. This would result in either continued
deterioration of Rohnert Park Expressway between Commerce Boulevard and State Farm
Drive or the need to undertake a project at some later date. The City would lose the
ability to take advantage of the fact that it will have a contractor mobilized on Rohnert
Park Expressway which would likely cause future project cost more.
FISCAL IMPACT /FUNDING SOURCE:
This Professional Services Agreement has an amount not to exceed $59,731. Staff is requesting a
budget appropriation of $100,000 to cover both staff time and the consultants work. Funding
will be provided by Graton Mitigation Funds, Public Services.
Department Head Approval Date:
City Manager Approval Date: 1/30/2015
City Attorney Approval Date: 1/26/2015
Attachments (list in packet assembly order):
1. A Resolution of the City Council of the City of Rohnert Park Authorizing and Approving
a Design Professional Services Agreement with Coastland Civil Engineering, Inc., for
Rohnert Park Expressway Rehabilitation Phase 2 (Project Number 2015 -01) and
Authorizing the Finance Director to Make Appropriations to Cover the Project.
2. Design Professional Services Agreement Re: Rohnert Park Expressway Rehabilitation,
Phase 2
W
RESOLUTION NO. 2015 -022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A DESIGN PROFESSIONAL SERVICES
AGREEMENT WITH COASTLAND CIVIL ENGINEERING, INC., FOR ROHNERT
PARK EXPRESSWAY REHABILITATION PHASE 2 (PROJECT NUMBER 2015 -01)
AND AUTHORIZING THE FINANCE DIRECTOR TO MAKE APPROPRIATIONS TO
COVER THE PROJECT
WHEREAS, the City desires to improve Rohnert Park Expressway; and
WHEREAS, Rohnert Park Expressway Rehabilitation Project Phase 1 is a federally
funded project from State Farm Drive to Snyder Lane; and
WHEREAS, Rohnert Park Expressway from Commerce Boulevard to State Farm Drive
is not part of the Rohnert Park Expressway Rehabilitation Project Phase 1; and
WHEREAS, the federal funding does not permit changes to the project limits of the
Rohnert Park Expressway Rehabilitation Project Phase 1; and
WHEREAS, funding is available from Measure M to rehabilitate Rohnert Park
Expressway from Commerce Boulevard to State Farm Drive; and
WHEREAS, Coastland Civil Engineering, Inc., is the consulting firm providing
professional services for the Rohnert Park Expressway Rehabilitation Project Phase 1; and
WHEREAS, Coastland Civil Engineering, Inc., submitted a Design Professional
Services Proposal to the City; and
WHEREAS, the City wishes to leverage the Coastland's Phase 1 experience and
understanding to timely and efficiently deliver a design for Phase 2 of the Rohnert Park
Expressway Rehabilitation Project in order to coordinate construction schedules with Phase 1.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the Design Professional Services Agreement with
Coastland Civil Engineering, Inc., a California Corporation, and the City of Rohnert Park, a
municipal corporation, for Rohnert Park Expressway Rehabilitation Phase 2 (Project No. 2015-
01) for a not to exceed amount of $59,731.00.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this Design Professional Services Agreement for and on behalf of
the City of Rohnert Park, including execution, if necessary, in substantially similar form to
Exhibit A attached hereto and incorporated by this reference subject to minor modifications by
the City Manager or City Attorney.
BE IT FURTHER RESOLVED that the Finance Director is authorized to make
appropriations on the amount of $100,000.00 to account 310 - 1501- 400 -9901 from the following
sources Graton Mitigation Fund, Public Services.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
ATTEST:
JoAnne M. Buergler, City Clerk
Attachments: Exhibit A.
CITY OF ROHNERT PARK
2015 -022
Amy O. Ahanotu, Mayor
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
DESIGN PROFESSIONAL SERVICES AGREEMENT
RE: ROHNERT PARK EXPRESSWAY REHABILITATION PHASE 2 PROJECT
THIS AGREEMENT is entered into as of the day of , 2015, by and
between the CITY OF ROHNERT PARK ( "City "), a California municipal corporation, and
COASTLAND CIVIL ENGINEERING, INC., ( "Design Professional "), a California corporation.
Recitals
WHEREAS, City desires to obtain design professional services in connection with
Rohnert Park Expressway Rehabilitation Project Phase 2 ( "Project "); and
WHEREAS, Design Professional hereby represents to the City that Design Professional
is skilled and able to provide such services described in Section 1 of this Agreement; and
WHEREAS, City desires to retain Design Professional pursuant to this Agreement to
provide the services described in Section 1 of this Agreement.
Agreement
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. Subject to such policy direction and approvals as the City may
determine from time to time, Design Professional shall perform the services for the Rohnert Park
Expressway Rehabilitation Phase 2 Project set out in the "Proposal for Professional and
Engineering Services for Rohnert Park Expressway Overlay Project —Phase 2" attached hereto as
Exhibit A.
2. Time of Performance. The services of Design Professional are to commence
upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully
executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. The services of Design Professional are to be completed on
the City's approval of the plans. Design Professional shall perform its services in accordance
with the schedule set out in the "Proposal for Professional and Engineering Services for Rohnert
Park Expressway Rehabilitation Project —Phase 2" attached hereto as Exhibit A. Any changes to
the dates in this Section or Exhibit A must be approved in writing by the City.
3. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Design Professional,
including both payment for professional services and reimbursable expenses, shall be at the rate
and schedules attached hereto as Exhibit B. However, in no event shall the amount City pay
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Revised: 1 /10 /1 1
Design Professional exceed Fifty Nine Thousand Seven Hundred Thirty One Dollars and zero
cents ($59,731.00). Payment by City under this Agreement shall not be deemed a waiver of
unsatisfactory work, even if such defects were known to the City at the time of payment.
B. Timing of Payment.
(1) Design Professional shall submit itemized monthly invoices for
work performed. City shall make payment, in full, within thirty
(30) days after approval of the invoice by City.
(2) Payments due and payable to Design Professional for current
services must be within the current budget and within an available,
unexhausted and unencumbered appropriation of the City. In the
event the City has not appropriated sufficient funds for payment of
Design Professional services beyond the current fiscal year, this
Agreement shall cover only those costs incurred up to the
conclusion of the current fiscal year; payment for additional work
is conditional upon future City appropriation.
C. Changes in Compensation. Design Professional will not undertake any
work that will incur costs in excess of the amount set forth in Section 3(A) without prior written
amendment to this Agreement.
D. Standard of Quality. City relies upon the professional ability of Design
Professional as a material inducement to entering into this Agreement. All work performed by
Design Professional under this Agreement shall be in accordance with all applicable legal
requirements and shall meet the standard of quality ordinarily to be expected of competent
professionals in Design Professional's field of expertise.
E. Taxes. Design Professional shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Design Professional.
F. No Overtime or Premium Pay. Design Professional shall receive no
premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty
(40) hours per work week, or work performed during non - standard business hours, such as in the
evenings or on weekends, unless specifically required by the applicable task order and authorized
by City in writing. Design Professional shall not receive a premium or enhanced pay for work
performed on a recognized holiday. Design Professional shall not receive paid time off for days
not worked, whether it be in the form of sick leave, administrative leave, or for any other form of
absence.
G. Litigation Support. Design Professional agrees to testify at City's request
if litigation is brought against City in connection with Design Professional's report. Unless the
action is brought by Design Professional or is based upon Design Professional's negligence, City
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11266510 80078/0012 Revised: 1 /10 /11
will compensate Design Professional for the preparation and the testimony at Design
Professional's standard hourly rates, if requested by City and not part of the litigation brought by
City against Design Professional.
4. Amendment to Scope of Work. City shall have the right to amend the Scope of
Work within the Agreement by written notification to the Design Professional. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Failure of the Design Professional to secure City's written
authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether by way of compensation, restitution,
quantum meruit, etc. for work done without the appropriate City authorization.
5. Duties of City. City shall provide all information requested by Design
Professional that is reasonably necessary to performing the Scope of Work. City retains all
rights of approval and discretion with respect to the projects and undertakings contemplated by
this Agreement.
6. Ownership of Documents.
A. The plans, specifications, estimates, programs, reports, models, and other
material prepared by or on behalf of Design Professional under this Agreement including all
drafts and working documents, and including electronic and paper forms (collectively the
"Documents "), shall be and remain the property of the City, whether the Services are completed
or not. Design Professional shall deliver all Documents to City, upon request at (1) the
completion of the Services, (2) the date of termination of this Agreement for any reason, or (3)
request by City in writing, or (4) payment of all monies due to Design Professional.
B. The Documents may be used by City and its officers, elected officials,
employees, agents, and volunteers, and assigns, in whole or in part, or in modified form, for all
purposes City may deem advisable without further employment of or payment of any
compensation to Design Professional. If City desires to modify Documents before using them,
City shall obtain written consent from Design Professional for any such modification, and such
consent shall not unreasonably be withheld. If City modifies Documents without obtaining
written consent from Design Professional, Design Professional shall not be liable to City for any
damages resulting from use of such modified Documents, provided that the Design Professional
was not a proximate cause of such damages.
C. Design Professional retains the copyright in and to the intellectual
property depicted in the Documents subject to Design Professional's limitations and City's rights
and licenses set forth in this Agreement. City's ownership interest in the Documents includes the
following single, exclusive license from Design Professional: Design Professional, for itself, its
employees, heirs, successors and assigns, hereby grants (and if any subsequent grant is
necessary, agrees to grant) to City an irrevocable, perpetual, royalty -free, fully paid, sole and
exclusive license and right to use and exercise any and all of the copyrights or other intellectual
property rights that Design Professional may author or create, alone or jointly with others, in or
with respect to the Documents, including without limitation all analysis, reports, designs and
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112665 1 v3 80078/0012 Revised: 1/10/11
graphic representations. City's license shall include the right to sublicense, shall be for all
purposes with respect to each right of copyright, and shall be without restriction.
D. Design Professional shall include in all subcontracts and agreements with
respect to the Services that Design Professional negotiates, language which is consistent with this
Section 6.
E. All reports, information, data, and exhibits prepared or assembled by
Design Professional in connection with the performance of its Services pursuant to this
Agreement are confidential until released by the City to the public, and the Design Professional
shall not make any of these documents or information available to any individual or organization
not employed by the Design Professional or the City without the written consent of the City
before any such release. This provision shall not apply to information that (1) is already in the
public domain, (2) was previously known by Design Professional, (3) Design Professional is
required to provide by law, or (4) reasonably required by Design Professional to conduct its
defense in a legal or similar proceeding, so long as Design Professional notifies City in writing
before use of such information.
7. Employment of Other Design Professionals, Specialists or Experts.
A. Design Professional will not employ or otherwise incur an obligation to
pay other consultants, specialists or experts for services in connection with this Agreement
without the prior written approval of the City. Any consultants, specialists or experts approved
by City are listed in Exhibit D.
B. Design Professional represents that it has, or will secure at its own
expense, all personnel required in performing the Services. All of the Services required
hereunder will be performed by the Design Professional or under Design Professional's
supervision, and all personnel engaged in the work shall be qualified to perform such services.
C. Design Professional shall make every reasonable effort to maintain
stability and continuity of Design Professional's Key Personnel assigned to perform the Services.
Key Personnel for this contract are listed in Exhibit D.
D. Design Professional shall provide City with a minimum twenty (20) days
prior written notice of any changes in Design Professional's Key Personnel, provided that Design
Professional receives such notice, and shall not replace any Key Personnel with anyone to whom
the City has a reasonable objection.
E. Design Professional plans to retain the subconsultants listed in Exhibit D,
who will provide services as indicated in Exhibit D.
F. Design Professional will not utilize subconsultants other than those listed
in Exhibit D without advance written notice to the City. Design Professional will not utilize a
subconsultant to whom the City has a reasonable objection. Subconsultants providing
professional services will provide professional liability insurance as required in Exhibit C unless
the City waives this requirement, in writing.
N
1126651v3 80078/0012 Revised: 1/10/11
8. Conflict of Interest.
A. Design Professional understands that its professional responsibility is
solely to City. Design Professional warrants that it presently has no interest, and will not acquire
any direct or indirect interest, that would conflict with its performance of this Agreement.
Design Professional shall not knowingly, and shall take reasonable steps to ensure that it does
not, employ a person having such an interest in the performance of this Agreement. If Design
Professional discovers that it has employed a person with a direct or indirect interest that would
conflict with its performance of this Agreement, Design Professional shall promptly disclose the
relationship to the City and take such action as the City may direct to remedy the conflict.
B. Design Professional (including principals, associates and professional
employees) covenants and represents that it does not now have any investment or interest in real
property and shall not acquire any interest, direct or indirect, in the area covered by this contract
or any other source of income, interest in real property or investment which would be affected in
any manner or degree by the performance of Design Professional's Services hereunder. Design
Professional further covenants and represents that in the performance of its duties hereunder no
person having any such interest shall perform any services under this Agreement.
C. Design Professional is not a designated employee within the meaning of
the Political Reform Act because Design Professional:
(1) Will conduct research and arrive at conclusions with respect to
his /her rendition of information, advice, recommendation or counsel independent of the control
and direction of the City or of any City official other than normal contract monitoring; and
(2) Possesses no authority with respect to any City decision beyond
the rendition of information, advice, recommendation or counsel (FPPC Reg. 18700(a)(2)).
9. Interest of Members and Employees of City. No member of the City and no other
officer, elected official, employee, agent or volunteer of the City who exercises any functions or
responsibilities in connection with the carrying out of any project to which this Agreement
pertains, shall have any personal interest, direct or indirect, in this Agreement, nor shall any such
person participate in any decision relating to this Agreement which affects its personal interests
or the interest of any corporation, partnership or association in which he /she is directly or
indirectly interested.
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee, agent or volunteer of the City shall be personally liable
to Design Professional or otherwise in the event of any default or breach of the City, or for any
amount which may become due to Design Professional or any successor in interest, or for any
obligations directly or indirectly incurred under the terms of this Agreement.
11. Indemnity.
To the fullest extent permitted by law (including, without limitation, California Civil Code
Sections 2782 and 2782.8), Design Professional shall defend (with legal counsel reasonably
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11266510 80078/0012 Revised: 1/10/11
acceptable to City), indemnify, and hold harmless City and its officers, elected officials,
employees, agents, and volunteers (collectively "Indemnitees ") from and against any and all
claims, loss, cost, damage, injury (including, without limitation, injury to or death of an
employee of Design Professional or its subconsultants), expense and liability of every kind,
nature and description (including, without limitation, fines, penalties, incidental and
consequential damages, reasonable court costs and reasonable attorneys' fees, litigation expenses
and fees of expert consultants or expert witnesses incurred in connection therewith, and costs of
investigation), that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of Design Professional, any subconsultant, anyone directly or indirectly employed by
them, or anyone that they control (collectively "Liabilities "). Such negligence, recklessness, or
willful misconduct includes without limitation the failure of Design Professional to disclose
information known by Design Professional to be material to performing the Services. Such
obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent
that such Liabilities are caused by the negligence, active negligence, or willful misconduct of
such Indemnitee. Notwithstanding any provision of this Agreement to the contrary, the extent of
Design Professional's obligation to defend, indemnify, and hold harmless shall be governed by
the provisions of California Civil Code Section 2782.8. Irrespective of any language to the
contrary in this Agreement, the parties agree that Design Professional has no duty to provide or
pay for an up -front defense against unproven claims or allegations. Design Professional agrees
to indemnify and thus reimburse City for those reasonable attorneys fees incurred for defense by
the City but only to the extent Design Professional is determined to be negligently culpable by a
court of competent jurisdiction. or pursuant to an arbitration award or as agreed upon by the
Design Professional and the City in a negotiated settlement.
A. Neither termination of this Agreement nor completion of the Services shall
release Design Professional from its obligations under this Section 11, as long as the event giving
rise to the claim, loss, cost, damage, injury, expense or liability occurred prior to the effective
date of any such termination or completion.
B. Design Professional agrees to obtain executed indemnity agreements with
provisions identical to those set forth in this section from each and every subconsultant or any
other person or entity involved by, for, with or on behalf of Design Professional in the
performance of this Agreement. If Design Professional fails to obtain such indemnity
obligations from others as required, Design Professional shall be fully responsible for all
obligations under this Section. City's failure to monitor compliance with this requirement
imposes no additional obligations on City and will in no way act as a waiver of any rights
hereunder. The obligation to indemnify and defend City as set forth herein is binding on the
successors, assigns or heirs of Design Professional and shall survive the termination of this
Agreement or this section.
C. Design Professional's compliance with the insurance requirements does
not relieve Design Professional from the obligations described in this Section 11, which shall
apply whether or not such insurance policies are applicable to a claim or damages.
12. Design Professional Not an Agent of City. Design Professional, its officers,
employees and agents shall not have any power to bind or commit the City to any decision.
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13. Independent Contractor. It is understood that Design Professional, in the
performance of the work and services agreed to be performed by Design Professional, shall act
as and be an independent contractor as defined in Labor Code 3353 and not an agent or
employee of City; and as an independent contractor, Design Professional shall obtain no rights to
retirement benefits or other benefits which accrue to City's employees, and Design Professional
hereby expressly waives any claim it may have to any such rights.
14. Compliance with Laws.
A. General. Design Professional shall (and shall cause its agents and
subcontractors), at its sole cost and expense, comply with all applicable federal, state and local
laws, codes, ordinances and regulations now in force or which may hereafter be in force during
the term of this agreement. Any corrections to Design Professional's reports or other Documents
(as defined in Section 6) that become necessary as a result of Design Professional's failure to
comply with these requirements shall be made at the Design Professional's expense.
B. Updates. Should Design Professional become aware that the requirements
referenced in subparagraph A above change after the date of a report or other Document is
prepared, Design Professional shall be responsible for notifying City of such change in
requirements. Design Professional will bring the Documents into conformance with the newly
issued requirements at the written direction of City. Design Professional's costs for providing
services pursuant to this paragraph shall be submitted to City as Additional Services.
C. Licenses and Permits. Design Professional represents that it has the skills,
expertise, licenses and permits necessary to perform the Services. Design Professional shall
perform all such Services in the manner and according to the standards observed by a competent
practitioner of the same profession in which Design Professional is engaged. All products of
whatsoever nature which Design Professional delivers to City pursuant to this Agreement shall
conform to the standards of quality normally observed by a person practicing in Design
Professional's profession. Permits and /or licenses shall be obtained and maintained by Design
Professional without additional compensation throughout the term of this Agreement.
D. Documents Stamped. Design Professional shall have documents created
as part of the Services to be performed under this Agreement stamped by registered professionals
for the disciplines covered by Design Professional's Documents as required by Section 6735 of
the Business and Professionals Code or any other applicable law or regulation. Design
Professional shall not be required to stamp any documents not prepared under its direct
supervision. The City will not be charged an additional fee to have such documents stamped. .
E. Workers' Compensation. Design Professional certifies that it is aware of
the provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self - insurance in accordance with the
provisions of that Code, and Design Professional certifies that it will comply with such
provisions before commencing performance of this Agreement.
F. Prevailing Wage. Design Professional and Design Professional's sub -
consultants, shall, to the extent required by the California Labor Code, pay not less than the latest
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prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article
2. Copies of the applicable wage determination are on file at City Clerk's office. This provision
to comply with prevailing wage laws takes precedence over the provisions of paragraph 3.E.
G. Injury and Illness Prevention Program. Design Professional certifies that
it is aware of and has complied with the provisions of California Labor Code Section 6401.7,
which requires every employer to adopt a written injury and illness prevention program.
H. City Not Responsible. City is not responsible or liable for Design
Professional's failure to comply with any and all of the requirements set forth in this Agreement.
15. Nonexclusive Agreement. Design Professional understands that this is not an
exclusive Agreement and that City shall have the right to negotiate with and enter into contracts
with others providing the same or similar services as those provided by Design Professional as
the City desires.
16. Confidential Information. All data, documents, discussions or other information
developed or received by or for Design Professional in performance of this Agreement are
confidential and not to be disclosed to any person except as authorized by City, as required by
law, or as otherwise allowed by this Agreement.
17. Insurance. Design Professional shall provide insurance in accordance with the
requirements of Exhibit C.
18. Assignment Prohibited. Design Professional shall not assign any of its rights nor
transfer any of its obligations under this Agreement without the prior written consent of City and
any attempt to so assign or so transfer without such consent shall be void and without legal effect
and shall constitute grounds for termination.
19. Termination.
A. If Design Professional at any time refuses or neglects to prosecute its
Services in a timely fashion or in accordance with the schedule, or is adjudicated a bankrupt, or
commits any act of insolvency, or makes an assignment for the benefit of creditors without City's
consent, or fails to make prompt payment to persons furnishing labor, equipment, materials or
services, or fails in any respect to properly and diligently prosecute its Services, or otherwise
fails to perform fully any and all of the agreements herein contained, Design Professional shall
be in default.
B. If Design Professional fails to cure the default within seven (7) days after
written notice thereof, City may, at its sole option, take possession of any Documents or other
materials (in paper and electronic form) prepared or used by Design Professional and (1) provide
any such work, labor, materials or services as may be necessary to overcome the default and
deduct the cost thereof from any money then due or thereafter to become due to Design
Professional under this Agreement; and /or (2) terminate Design Professional's right to proceed
with this Agreement.
1126651x3 80078/0012 Revised: 1/10/11
C. In the event City elects to terminate, City shall have the right to immediate
possession of all Documents and work in progress prepared by Design Professional, whether
located at Design Professional's place of business, or at the offices of a subconsultant, and may
employ any other person or persons to finish the Services and provide the materials therefor. In
case of such default termination, Design Professional shall not be entitled to receive any further
payment under this Agreement until the Services are completely finished.
D. In addition to the foregoing right to terminate for default, City reserves the
absolute right to terminate this Agreement without cause, upon 72- hours' written notice to
Design Professional. In the event of termination without cause, Design Professional shall be
entitled to payment in an amount not to exceed the Not -To- Exceed Amount which shall be
calculated as follows: (1) Payment for Services then satisfactorily completed and accepted by
City, plus (2) Payment for Additional Services satisfactorily completed and accepted by City,
plus (3) Reimbursable Expenses actually incurred by Design Professional, as approved by City.
The amount of any payment made to Design Professional prior to the date of termination of this
Agreement shall be deducted from the amounts described in (1), (2) and (3) above. Design
Professional shall not be entitled to any claim or lien against City for any additional
compensation or damages in the event of such termination and payment. In addition, the City's
right to withhold funds under Section 19.C. shall be applicable in the event of a termination for
convenience.
E. If this Agreement is terminated by City for default and it is later
determined that the default termination was wrongful, such termination automatically shall be
converted to and treated as a Termination for Convenience under this Section 19 and Design
Professional shall be entitled to receive only the amounts payable under Section 19.D..
20. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as he /she deems necessary due to
unfavorable conditions or to the failure on the part of the Design Professional to perform any
provision of this Agreement. Design Professional will be paid for satisfactory Services
performed through the date of temporary suspension. In the event that Design Professional's
services hereunder are delayed for a period in excess of six (6) months due to causes beyond
Design Professional's reasonable control, Design Professional's compensation shall be subject to
renegotiation.
21. Entire Agreement and Amendment. This Agreement constitutes the complete and
exclusive statement of the agreement between City and Design Professional and supersedes any
previous agreements, whether verbal or written, concerning the same subject matter. This
Agreement may only be amended or extended from time to time by written agreement of the
parties hereto.
22. Interpretation. This Agreement shall be interpreted as though it was a product of a
joint drafting effort and no provisions shall be interpreted against a party on the ground that said
party was solely or primarily responsible for drafting the language to be interpreted.
23. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
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and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
24. Time of the Essence. Time is of the essence of this Agreement.
25. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth hereinbelow. Either
party may change its address by notifying the other party of the change of address. Notice shall
be deemed communicated within 48 hours from the time of mailing if mailed as provided in this
section.
If to City: City Manager
City of Rohnert Park -City Hall
130 Avram, Avenue
Rohnert Park, CA 94928
If to Design Professional: John Wanger
Coastland Civil Engineering, Inc.
1400 Neotomas Avenue
Santa Rosa, CA 95405
26. Design Professional's Books and Records.
A. Design Professional shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City for a minimum period of
three (3) years, or for any longer period required by law, from the date of final payment to
Design Professional.
B. Design Professional shall maintain all documents and records which
demonstrate performance under this Agreement for a minimum period of three (3) years, or for
any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Design Professional's address indicated for receipt of
notices in this Agreement.
D. City may, by written request by any of the above -named officers, require
that custody of the records be given to City and that the records and documents be maintained in
the City Manager's office. Access to such records and documents shall be granted to any party
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authorized by Design Professional, Design Professional's representatives, or Design
Professional's successor -in- interest.
E. Pursuant to California Government Code Section 10527, the parties to this
Agreement shall be subject to the examination and audit of representative of the Auditor General
of the State of California for a period of three (3) years after final payment under the Agreement.
The examination and audit shall be confined to those matters connected with the performance of
this Agreement including, but not limited to, the cost of administering the Agreement.
27. Equal Employment Opportunity. Design Professional is an equal opportunity
employer and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Design Professional will not discriminate against any employee or
applicant for employment because of race, age, sex, creed, color, sexual orientation, marital
status or national origin. Design Professional will take affirmative action to ensure that
applicants are treated during such employment without regard to race, age, sex, creed, color,
sexual orientation, marital status or national origin. Such action shall include, but shall not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay -offs or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. Design Professional further agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination clause.
28. Unauthorized Aliens. Design Professional hereby promises and agrees to comply
with all the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. § 1101, et
seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined
therein. Should Design Professional so employ such unauthorized aliens for performance of
work and /or services covered by this Agreement, and should any liability or sanctions be
imposed against City for such use of unauthorized aliens, Design Professional hereby agrees to
and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with
any and all costs, including attorneys' fees, incurred by City.
29. Section Headings. The headings of the several sections, and any table of contents
appended hereto, shall be solely for convenience of reference and shall not affect the meaning,
construction or effect hereof.
30. City Not Obligated to Third Parties. City shall not be obligated or liable for
payment hereunder to any party other than the Design Professional.
31. Remedies Not Exclusive. No remedy herein conferred upon or reserved to City is
intended to be exclusive of any other remedy or remedies, and each and every such remedy, to
the extent permitted by law, shall be cumulative and in addition to any other remedy given
hereunder or now or hereafter existing at law or in equity or otherwise.
32. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
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illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had not been contained herein.
33. No Waiver Of Default. No delay or omission of City to exercise any right or
power arising upon the occurrence of any event of default shall impair any such right or power or
shall be construed to be a waiver of any such default of an acquiescence therein; and every
power and remedy given by this Agreement to City shall be exercised from time to time and as
often as may be deemed expedient in the sole discretion of City.
34. Successors And Assigns. All representations, covenants and warranties set forth
in this Agreement, by or on behalf of, or for the benefit of any or all of the parties hereto, shall be
binding upon and inure to the benefit of such party, its successors and assigns.
35. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Proposal for Professional and Engineering Services for
Rohnert Park Expressway Overlay Project —Phase 2
B. Exhibit B: Schedule of Hourly Rate
C. Exhibit C: Insurance Requirements to Design Professional Services
Agreement
D. Exhibit D: Key Personnel and Other Consultants, Specialists or
Experts Employed by Design Professional
E. Exhibit E: Design Consultant Requirements
36. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
37. News Releases /Interviews. All Design Professional and subconsultant news
releases, media interviews, testimony at hearings and public comment shall be prohibited unless
expressly authorized by the City.
38. Venue. In the event that suit shall be brought by either party hereunder, the
parties agree that trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
39. Authority. All parties to this Agreement warrant and represent that they have the
power and authority to enter into this Agreement in the names, titles, and capacities herein stated
and on behalf of any entities, persons, or firms represented or purported to be represented by
such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by
any state and /or federal law in order to enter into this Agreement have been fully complied with.
Furthermore, by entering into this Agreement, Design Professional hereby warrants that it shall
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1126651v3 80078/0012 Revised: 1 /10 /11
not have breached the terms or conditions of any other contract or agreement to which Design
Professional is obligated, which breach would have a material effect hereon.
IN WITNESS WHEREOF, the City and Design Professional have executed this
Agreement as of the date first above written.
CITY OF ROHNERT PARK
By:
Darrin Jenkins, City Manager
Date:
Per Resolution No. 2015- adopted by the Rohnert
Park City Council at its meeting of February 10, 2015.
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
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COASTLAND CIVIL ENGINEERING, INC.
By:
Title:
Date:
COASTLAND CIVIL ENGINEERING, INC.
By:
Title:
Date:
1126651v3 80078/0012 Revised: 1 /10 /11
EXHIBIT A
"Proposal for Professional Engineering Services
for Rohnert Park Expressway Overlay Project — Phase 2"
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11266510 80078/0012 Revised: 1/10/11
[4rS--n!d
Z-7511111111 20
Civil Engineering - Construction Management - Building Dept. Services
January 7, 2014
RECEIVED
Ms. Mary Grace Pawson, P.E.
City of Rohnert Park JAN 13 2015
130 Avram Avenue
Rohnert Park, CA 94928 CITY OF ROHNERT PARK
ENGINEERING
Subject: Proposal for Professional Engineering Services for
Rohnert Park Expressway Overlay Project — Phase 2
Dear Mary Grace:
Per your request, we have prepared this letter proposal for the engineering services
associated with the resurfacing of Rohnert Park Expressway from Commerce Boulevard to
State Farm Drive.
Project Background /Understanding
The City would like to resurface Rohnert Park Expressway from the east edge of Commerce
Boulevard to State Farm Drive, including the intersection of State Farm Drive (approximately
1,000 lineal feet). The work is anticipated to be similar to the scope of work for the portion of
Rohnert Park Expressway between State Farm and Snyder Lane, currently under design. The
work will likely consist of a two to three inch thick asphaltic concrete overlay on pavement
reinforcement fabric with wedge and conform grinding. Pavement markings will be replaced to
match existing, with the addition of green bike lane colorization at the intersections and
driveways. Utility covers will be adjusted to grade. Traffic signal detector loops (except for
advance detector loops) will be replaced with a video camera traffic detection system. At the
two commercial driveways along the north side of the street, four curb ramps will be
reconstructed to meet current accessibility standards.
SCOPE OF WORK
TASK 1 — MEETINGS WITH CITY REPRESENTATIVES & BACKGROUND INFORMATION
Immediately after the Notice to Proceed is issued by the City, Coastland will schedule a kick-
off meeting with City staff to accomplish the following:
• Discuss project and specific goals and objectives.
• Refine the project schedule and discuss key milestones.
• Identify other stakeholders.
We will assemble all of the available City information pertaining to the project including as -built
drawings, benchmark information, utility information, base maps and any additional pertinent
1400 Neotomas Ave Santa Rosa, CA 55405 707.571.8005 707.57113037 Fax
www.coestlandcivil.cnrn
City of Rohnert Park
RP Expressway — Phase 2
Page 2 of 6
information for the project. We will also obtain pavement management data and past soil
reports within the project area. This data will assist us in determining what pavement repair
measures may be necessary.
Coastland will analyze existing conditions through a detailed site review, observing general
site conditions, taking digital photographs, noting surface conditions, and discussing potential
remediation options. During our field review, we will review the pavement to identify potential
digout repair areas, overlay conform locations and utility manholes or boxes that will need to
be adjusted to grade. Our site review with City staff will enable us to identify any unusual or
special conditions that may affect the project design or construction.
Included in this task will be one (1) project kick -off / pre- design meeting to discuss project
goals and coordination efforts and two (2) progress design review meetings.
TASK 2 — TOPOGRAPHIC SURVEY
Coastland will retain Cinquini & Passarino as a subconsultant to prepare a topographic survey.
The survey coverage area will include Rohnert Park Expressway from the easterly
intersection with Commerce Boulevard to the easterly limit of the intersection of State Farm
Drive. The width of the survey will be from face of curb to face of curb /edge of pavement as
applicable. Cross - sections will be taken at approximate 50 foot intervals. Detail will be
collected around the two northerly driveways to facilitate the design of the four reconstructed
curb ramps. Topographic survey will include features such as, but not limited to: curb lines,
cleanouts, valves, manholes and inlets (rim information only), utility markings on the
pavement, utility poles, driveway locations, edge of pavement, lip of gutter, striping, and any
other pertinent information that could apply to the project during design. Topographic survey
will be provided on NAVD 88 vertical datum and will horizontally relate to the California
Coordinate System of 1983, Zone 2. The topographic mapping will include record right of
way lines within the project area.
TASK 3 — GEOTECHNICAL STUDY
Coastland will retain RGH Consultants as a subconsultant to prepare a geotechnical study.
Their engineer will conduct a surficial reconnaissance of the pavements to evaluate the
condition of the existing asphalt including crack patterns and general wear and determine
where pavement section measurements are required. During their reconnaissance, their
engineer will mark 6 exploration areas with white paint and call Underground Service Alert
(USA) so that their members will mark the locations of their utilities. As required by the City,
RGH will obtain an encroachment permit for drilling in the streets. They assume that the cost
for the permit will be waived because the work is being done for the City. RGH will contract
with a traffic control sub - consultant to prepare a traffic control plan, which will be submitted to
the City as a part of the encroachment permit package.
Once the locations have been cleared of utilities, they will explore the subsurface conditions by
drilling a boring at each location. The borings will be drilled using a truck - mounted drill rig and
will extend through the pavement section and into the underlying subgrade soil to a total depth
of 3 to 5 feet. Their engineer will log the borings and obtain bulk and relatively undisturbed
samples for visual examination, classification, and laboratory testing. Selected samples
representative of the material types encountered will be laboratory tested to determine certain
City of Rohnert Park
RP Expressway — Phase 2
Page 3 of 6
characteristics pertinent to their analysis. These may include classification (Atterberg Limits
and grain size distribution) and R- value. The borings will be backfilled with cement - bentonite
grout with fast - setting concrete placed in the upper few inches. Based on their analysis of the
field and laboratory work, RGH will develop the following geotechnical information:
1. A brief description of the pavement sections encountered; and
2. Specific conclusions and recommendations concerning:
a. Primary geotechnical engineering concerns and mitigating measures, as
applicable;
b. Pavement section rehabilitation; and
c. Supplemental geotechnical engineering services.
Upon completion, RGH will present the results of their study in a written report including
summaries of the field and laboratory work. After submittal of their report, they will provide limited
on -call consultation during design and review project specifications.
TASK 4 — EVALUATION OF PAVEMENT REPAIR OPTIONS
Once we have compiled all the available background data and completion of the topographic
survey, geotechnical study and field review, a technical memorandum will be prepared
considering the following options for pavement rehabilitation:
• Conventional (HMAC) overlay with dig -outs
• "Mill (cold plane) and fill" with dig -outs
• Use of pavement reinforcing fabrics
• Locations and treatments of failed pavement sections, if any (base repairs)
• Full -width and wedge grinding requirements (based on existing cross slopes)
Recommended repair methods will be identified for the entire length of roadway. Mapping will
be prepared to illustrate the approximate limits of each of the repair sections. A typical repair
detail will be provided for each repair section. RGH will assist in designing appropriate
roadway repair sections, including reconstruction sections.
Preliminary construction cost estimates will be prepared. If more than one repair alternative is
found to be viable for a section, an estimate will be prepared for each alternative. The
alternatives and costs will be summarized in a brief, technical memorandum.
Coastland subconsultant West Yost (formerly ECON) will perform the required testing for the
traffic paint/striping to determine if lead or other hazardous substances are present. West
Yost proposes to perform up to eight (8) samples of the paint striping, and provide required
laboratory testing including a letter -type report summarizing the results of their findings. It is
assumed that an encroachment permit and traffic control plan will not be required for this work.
Based on the City's direction following the scoping study report meeting, we will proceed with
designing and preparing PS &E documents for the preferred alternative.
City of Rohnert Park
RP Expressway — Phase 2
Page 4 of 6
TASK 5 — COORDINATION WITH UTILITY COMPANIES AND REGIONAL BOARD
We propose to coordinate with outside utility companies to ensure that all existing facilities,
both underground and overhead, are identified accurately during the design phase. This task
will include writing letters to PG &E, AT &T and Comcast informing them of the project and
requesting their facility drawings.
Under this task we will prepare submittal packages to each of the utility companies so they can
verify the accuracy of their facilities and the need for relocation.
We will also coordinate our efforts with the Regional Water Quality Control Board to find if the
area of work is within a contaminated zone. We will provide the City with the Board's findings.
If the Board finds that the site has a potential to be contaminated, we will review the results
with the City. Due to the minor underground work associated with this project, it is unlikely
contaminated soil will require additional effort. If additional effort is found to be necessary we
would be happy to provide the City with a scope and fee to provide such services for
consideration.
TASK 6 — 85% SUBMITTAL
Following the pavement rehabilitation options and utility coordination, we will begin preparing
an 85% submittal.
The survey and field investigation will be used to develop design drawings which will illustrate
limits of pavement repair, type of repair and details and sections, pavement marking and
striping, utilities to be raised to grade, curb replacement areas and other items necessary for
pavement repair. Reconstructed curb ramps will be detailed with limits of work, proposed
elevations and slopes. We will coordinate with the City's traffic consultant, WTrans, in their
preparation of plans and technical specifications for the design and installation of the video
camera traffic signal detection system. WTrans drawings and specifications will be included in
our documents.
The submittal will include 2 sets of preliminary plans and specifications, and an estimate of
probable construction costs.
TASK 7 —100% SUBMITTAL
We propose to meet with the City to review the 85% design comments. Following this review
we will prepare the 100% submittal. The project design will essentially be complete for this
submittal. All comments from the 85% submittal review will be addressed. We will also
address all relevant items in the City's Exhibit E "Design Consultant Requirements ".
Coastland's Construction Management Department will perform a constructability review of the
contract documents. Through this review, we will help minimize claims and potential change
orders.
Included in the submittal will be 2 sets of plans, specifications and the engineer's estimate.
City of Rohnert Park
RP Expressway — Phase 2
Page 5 of 6
TASK 8 — FINAL SUBMITTAL
Following the City's review of the 100% submittal and incorporating any necessary comments,
we will prepare final bid documents, including stamped and signed mylar drawings and
camera ready technical specifications with a stamped and signed cover. An electronic copy of
the drawings and specifications will also be provided.
TASK 9 — BID, CONTRACT AND CONSTRUCTION ASSISTANCE
Coastland will assist the City in advertising the project for construction bids. This will include:
• Staff report - we will assist the City in preparing the staff report at least 45 days prior to
bid opening. (Exhibit E: 14)
• Bidding Support - we will prepare a notice to bid and submit it 30 days prior to bid
opening. We will answer any questions that may arise during the bidding phase. We
will make copies of and distribution the bidding documents, plans and specifications.
We will collect payment for the plans and specifications to offset their cost. (Exhibit E:
15 & 16)
• Pre -bid Meeting — we will organize and attend one pre -bid meeting to assist the City
with clarifications. (Exhibit E: 17)
• Addenda - we will prepare and distribute any necessary addenda (up to 2) to
planholders. We will use the City's addenda form provided on the City's website.
(Exhibit E: 18)
• Bid Review — we will review the bids for conformance with all requirements and assess
responsiveness. We will determine the lowest responsive bidder, prepare a bid
tabulation based on the bids received and prepare a staff report recommending award
or rejection of bids (Exhibit E: 21)
• Conform Sets and Electronic Files — addenda will be incorporated into conformed set
of plans and specifications. (Exhibit E: 19 & 20)
• Submittals, RFI's — we will review and respond to RF1's and submittals. Responses will
be documented. (Exhibit E: 22, 23 & 24)
• Record Drawings - we will work closely with the Construction Management team to
prepare record drawings. (Exhibit E: 24)
• Other work outlined in Exhibit E "Design Consultant Requirements ".
Exceptions to Scope of Services
The following work is not included in our proposal. However, Coastland would be pleased to
provide these services if the City desires:
• Right -of -way determination or preparation of associated documents.
• Public participation effort.
• Meetings beyond those noted above.
• Environmental studies.
• Design or specifications for video traffic detection.
• Council presentations or other staff presentations.
• Construction management or inspection services.
• Video camera traffic signal detection system design (by City's consultant)
City of Rohnert Park
RP Expressway — Phase 2
Page 6 of 6
Protect Schedule
We are prepared to start work on this project upon authorization. We will work closely with the
City toward the goal of issuing the project for bidding in April or May, 2015.
Estimated Cost
Based on our scope of work, we are proposing that the services associated with this project be
completed for a not -to- exceed amount of $59,731. The amount quoted is assuming that all of
the work for this project will fall under the scope of work as previously described. If additional
work is necessary that falls outside of this scope of work, we can either re- negotiate a new
scope of work or provide these services on a time and materials basis per our adopted
schedule of hourly rates.
Please note that in the not -to- exceed amount, we have included an estimated amount of
$1,000 for reimbursable expenses (i.e. printing, plotting, etc.). These reimbursable costs will
be billed at cost plus 15 %.
We hope this proposal meets with your approval. If you have any questions regarding this
proposal please let us know. We appreciate the opportunity and look forward to continuing our
work with the City.
Sincerely,
Mark N. Obergfell, P.E.
Supervising Engineer
Attachment: Work Estimate
FAProposal \Public \Rohnert Park \RP Expwy Commerce -State Farm \RPX Commerce -State Farm Proposal.docx
EXHIBIT B
Compensation
-21-
1 1266510 80078/0012
Revised: 10/08/10
Total $59,731
Work Estimate 1/7/2015
® ® l
City of Rolmert Park
Rohnert Park Expressway
Professional Engineering Services
Commerce to State Farm
Principal
Superv.
Assist
Engr.
Clerical
Constr
Total
Total
Subcousultant/Notes
Task #
Task Description
Engineer
Engineer
Engineer
Technic.
Manager
$185
$163
$115
$115
$75
$145
Hot
Cast
1 Meetings with City Representatives & Background Info.
Mck Off Meeting (1)
3
3
$489
__..
Progress Meetings (2)
6
-
--
6
$978
-
Background Information
4
4
8
1
17
$2,1 - 07
Field Review
l
4
2
2
1
2
12
$1,662
Subtotal
38
$5,236
2 Topgraphic Survey
Topgraphic Survey
0
$6,138
Cmquini & Passarino
Coordination with subconsultant
2
2
]
5
$631
Subtotal
5
$6,769
3 Geotechnical Study
Geotechnical Study
0
1 $12,857
1 RGH
Coordination with subconsultant
2
2 I
5
$631
Subtotal
5
$13,488
4 Evaluation of Pavement Repair Options
Striping Lead Testing
0
$2,387
West Yost
Coordination with subconsultant
2
I
3
$401
Prepare design options
1
4
2
2
1
1
10
$1,442
Develop typical sections /delineate limits
2
2
8
12
$1 476
Devel op E stimates
2
2
6
1
11
$1,391
- -
_ ._ .....
Draft Technical Memo.
1
4
2
1
1 1
9
$1,257
- -- - -
Final Technical Memo.
2
I
1
I
5
$631
Subtotal
42
1 $8,985
5 Coordination with Utilities and Regional Board
Coordination with Utilities and Board
2
6
8
$1,016
Subtotal
8
$1,016
6 85% Submittal
Plans, Specifications and Details
14
6
20
2
42
$5,422
Preliminary Cost Estimate
2
2
6
1
11
$1,391
QC Review
2
2
$370
Subtotal
55
$7,183
7 100% Submittal
Plans, Specifications and Details
8
4
12
1
25
$3,219
Cost Estimate
2
1
4
7
$901
QC Review
2
4
6
$950
Subtotal
38
$5,070
8 Final Submittal
Final Bid Documents
6
2
8
I
17
$2 203
Subtotal
17
$2,203
9 Bid, Contract & Construction Assistance
Plan Distribution, Questions
4
2
6
12
$1,332
-
Pre -Bid Meeting and addenda
6
8
$1,208
Bid Review & Tabulation & Staff Report
1
5
i
1
7
$1,145
Submittals and RFI's
2
8
4
8
22
$3,294
Record Drawings
4
10
14
$1,802
Subtotal
63
$8,781
Miscellaneous Costs
$1,000
' mite r8" phouu. wpr.
Total $59,731
Work Estimate 1/7/2015
I g
It== Cl .ea -- `It= as "
C ,A Srz, -Q - GonsvIxtion tVarwment - :i-)g Ueot. Se-vices
SCHEDULE OF HOURLY RATES
July 01, 2014 through June 30, 2015
PROFESSIONAL SERVICES
Principal Engineer
$170 -190 /hour
Supervising Engineer
$150 -170 /hour
Senior Engineer
$130 -150 /hour
Associate Engineer
$115 -130 /hour
Assistant Engineer
$90 -115 /hour
Junior Engineer
$90- 110 /hour
Principal Designer
$130- 140 /hour
Engineering Assistant
$100- 130 /hour
Senior Engineering Technician
$110- 125 /hour
Engineering Technician
$95 -110 /hour
Engineering Aide
$80 -90 /hour
Resident Engineer
$135- 160 /hour
Construction Manager
$130 -145 /hour
Construction Inspector*
$105- 120 /hour
Construction Administrator
$70 -80 /hour
Building Official
$135- 155 /hour
Building Plan Check Engineer
$135 -155 /hour
Plans Examiner
$95- 125 /hour
Building Inspector
$90 -110 /hour
Building Technician
$70 -80 /hour
CLERICAL
$70 -80 /hour
VEHICLE
$12 -15 /hour
MILEAGE
$0.65 /mile **
OUTSIDE SERVICES
Cost+ 15%
MATERIALS
Cost + 15%
• Computer time is included in the hourly rates used above.
• Consultation in connection with litigation and court appearances will be quoted separately.
• Additional billing classifications may be added to the above listing during the year as new positions are created.
Includes services subject to prevailing wage rates.
Mileage rates are subject to change based on fuel cost increases
EXHIBIT C
Insurance Requirements to Agreement For Design Professional Services
Re: Updating and Expanding an Ordinance for Water and Reclaimed Water Use
Design Professional shall, at all times it is performing services under this Agreement, provide
and maintain insurance in the following types and with limits in conformance with the
requirements set forth below. Design Professional will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here,
Design Professional agrees to amend, supplement or endorse the existing coverage to do so.
Design Professional acknowledges that the insurance coverage and policy limits set forth in this
section constitute the minimum amount of coverage required. Any insurance proceeds available
to Design Professional in excess of the limits and coverage required in this agreement and that is
applicable to a given loss will be available to City.
1. Commercial General Liability Insurance, occurrence form, using Insurance
Services Office ( "ISO ") "Commercial General Liability" policy form CG 00 01 or an approved
equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability
exclusion for claims or suits by one insured against another. Limits are subject to review, but in
no event shall be less than $2,000,000 (Two Million Dollars) each occurrence;
2. Business Auto Coverage on ISO Business Automobile Coverage form CA 00 01
including symbol 1 (Any Auto) or an approved equivalent. Limits are subject to review, but in
no event shall be less than $2,000,000 (Two Million Dollars) each occurrence. If Design
Professional or its employees will use personal autos in any way in connection with performance
of the Services, Design Professional shall provide evidence of personal auto liability coverage
for each such person.
3. Workers Compensation on a state - approved policy form providing statutory
benefits as required by law with employers liability insurance, with minimum limits of
$1,000,000 (One Million Dollars) per occurrence.
4. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements shall provide coverage at least as broad as specified for the underlying coverages.
Any such coverage provided under an umbrella liability policy shall include a drop down
provision providing primary coverage above a maximum self - insured retention for liability not
covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on
behalf of basis, with defense costs payable in addition to policy limits. Policy shall contain a
provision obligating insurer at the time insured's liability is determined, not requiring actual
payment by insured first. There shall be no cross- liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to City for injury to
employees of Design Professional, subconsultants or others involved in performance of the
Services. The scope of coverage provided is subject to approval of City following receipt of
proof of insurance as required herein. Limits are subject to review but in no event less than
$2,000,000 (Two Million Dollars) per occurrence.
5. Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Design Professional and "Covered Professional Services" as designated in the
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1126651v3 80078/0012 Revised: 1/10/11
policy must include the type of work performed under this Agreement. The policy limit shall be
no less than $1,000,000 (One Million Dollars) per claim and in the aggregate.
6. Insurance procured pursuant to these requirements shall be written by insurers
that are authorized to transact the relevant type of insurance business in the State of California
and with an A.M. Bests rating of A- or better and a minimum financial size VII.
7. General conditions pertaining to provision of insurance coverage by Design
Professional. Design Professional and City agree to the following with respect to insurance
provided by Design Professional:
A. Design Professional agrees to have its insurer endorse the third party
general liability coverage required herein to include as additional insureds the City, its officers,
elected officials, employees, agents, and volunteers, using standard ISO endorsement No. CG
2010 with an edition prior to 1992, or an equivalent. Design Professional also agrees to require
all contractors, and subcontractors to do likewise.
B. No liability insurance coverage provided to comply with this Agreement,
except the Business Auto Coverage policy, shall prohibit Design Professional, or Design
Professional's employees, or agents, from waiving the right of subrogation prior to a loss.
Design Professional agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and subcontractors to do
likewise.
C. All insurance coverage and limits provided by Design Professional and
available or applicable to this Agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or its operations
limits the application of such insurance coverage.
D. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
E. No liability policy shall contain any provision or definition that would
serve to eliminate so- called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or of any contractor or subcontractor.
F. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises, and City shall be
responsible for the cost of any additional insurance required. Design Professional shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of
discovery period) that may affect City's protection without City's prior written consent.
G. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional insured
endorsement to Design Professional's general liability policy, shall be delivered to City at or
prior to the execution of this Agreement. In the event such proof of any insurance is not
delivered as required, or in the event such insurance is canceled at any time and no replacement
coverage is provided, City may terminate this agreement in accordance with Section 19 of the
Agreement.
H. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of coverage. Design Professional agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will "endeavor" (as
opposed to being required) to comply with the requirements of the certificate.
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1126651v3 80078/0012 Revised: 1 /10 /11
I. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Design Professional or any subcontractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or self
insurance available to City.
J. Design Professional agrees to ensure that subconsultants, and any other
party involved with the Services who is brought onto or involved in the Services by Design
Professional, provide the same minimum insurance coverage required of Design Professional;
provided, however that only subconsultants performing professional services will be required to
provide professional liability insurance. Design Professional agrees to monitor and review all
such coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Design Professional agrees that upon request,
all agreements with subcontractors and others engaged in the Services will be submitted to City
for review.
K. Design Professional agrees not to self - insure or to use any self - insured
retentions or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any contractor, subcontractor, architect, consultant or other entity or person in any
way involved in the performance of work on the Services contemplated by this agreement to
self - insure its obligations to City. If Design Professional's existing coverage includes a
deductible or self - insured retention, the deductible or self - insured retention must be declared to
the City. At that time the City shall review options with the Design Professional, which may
include reduction or elimination of the deductible or self - insured retention, substitution of other
coverage, or other solutions.
L. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Design Professional ninety
(90) days advance written notice of such change. If such change results in additional cost to the
Design Professional, and the City requires Design Professional to obtain the additional coverage,
the City will pay Design Professional the additional cost of the insurance.
M. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps that can be
deemed to be in furtherance of or towards performance of this Agreement.
N. Design Professional acknowledges and agrees that any actual or alleged
failure on the part of City to inform Design Professional of non - compliance with any insurance
requirement in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
O. Design Professional will endeavor to renew the required coverages for a
minimum of three years following completion of the Services or termination of this agreement
and, if Design Professional in unable to do so, Design Professional will notify City at least thirty
days prior to the cancellation or expiration of the policy or policies.
P. Design Professional shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been ordered shall be
submitted prior to expiration. A coverage binder or letter from Design Professional's insurance
agent to this effect is acceptable. A certificate of insurance and /or additional insured
endorsement as required in these specifications applicable to the renewing or new coverage must
be provided to City within five days of the expiration of the coverages.
-26-
1 1266510 80078/0012 Revised: I / 10/ 11
Q. The provisions of any workers' compensation or similar act will not limit
the obligations of Design Professional under this agreement. Design Professional expressly
agrees that any statutory immunity defenses under such laws do not apply with respect to City,
its officers, elected officials, employees, agents, and volunteers.
R. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as a waiver
of any coverage normally provided by any given policy. Specific reference to a given coverage
feature is for purposes of clarification only as it pertains to a given issue, and is not intended by
any party or insured to be limiting or all- inclusive.
S. These insurance requirements are intended to be separate and distinct from
any other provision in this agreement and are intended by the parties here to be interpreted as
such.
T. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this Section.
U. Design Professional agrees to be responsible for ensuring that no contract
entered into by Design Professional in connection with the Services authorizes, or purports to
authorize, any third party to charge City an amount in excess of the fee set forth in the agreement
on account of insurance coverage required by this agreement. Any such provisions are to be
deleted with reference to City. It is not the intent of City to reimburse any third party for the cost
of complying with these requirements. There shall be no recourse against City for payment of
premiums or other amounts with respect thereto.
V. Design Professional agrees to provide immediate notice to City of any
claim or loss against Design Professional arising out of the work performed under this
agreement. City assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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112665 10 80078/0012 Revised: 1/10/11
EXHIBIT D
Key Personnel and Other Consultants,
Specialists or Experts Employed by Design Professional
No
1126651x3 80078/0012 Revised: 1 /10 /11
Key Personnel
CITY OF ROHNERT PARK
Project Manager
Heidi Utterback, PE
Supervising Engineer
Design Team
Mark Obergfell, PE, QSP /QSD
Supervising Engineer
Leslie Melody
Engineering Technician
Subconsultants
Cinquini & Passarino
Land Surveying
RGH Consultants
Geotechnical Report
West Yost
Traffic Strioine Testin
Principal -in- Charge
John Wanger, PE
Principal Engineer
Constructability Review
Mike Janet
Construction Manager
EXHIBIT E
Design Consultant Requirements
The Consultant agrees to the following standards and practices in performance of engineering
design duties.
I. The consultant shall assign one project manager who is responsible for the overall
completion of the project and fulfillment of these requirements.
2. Reimbursable expenses shall be considered to be included in the not to exceed price.
Consultant project managers are expected to stay within the not -to- exceed price. It is the
responsibility of the consultant to document any work outside the agreed upon scope of
work including the cost of such work. Work outside the scope of work completed without
prior authorization by the City is done at risk by the consultant.
3. All plan check design drawings shall be submitted full size (34" x 22" or equivalent) for
review, unless otherwise requested by the City.
4. A minimum of two copies of the plans and specifications will be submitted for each plan
check.
5. The specification will use the latest version of the City of Rohnert Park boilerplate
Contract Document and Specifications for the project. The consultant will receive the
most current version of the specification from the Engineering Administrative Assistant
for each design project via email. This shall be modified by the City for insurance
requirements, contract time, liquidated damages and environmental mitigation measures.
6. The Division 1 technical specifications shall include a project description. The project
description will generally describe the location, and the extents of the project and what
work is included in the project. This description shall be suitable for insertion into legal
documents and council summary packages. It shall provide a quick overview of the
project that a lay person can understand.
7. Technical specifications shall include a description of bid items. If the technical
specifications are in CSI format, a list of bid descriptions shall be included in the
Division 1 sections. The bid descriptions shall match the bid line items.
8. Division 1 shall include a complete consolidated list of submittals for the project.
9. Electronic documents sent to the City for review shall be in Word format.
10. Plans and specifications shall, as much as possible and within good engineering practice,
refer to the City of Rohnert Park Manual of Standards, Details and Specifications which
can be downloaded from the City's website at www.rpcity.org. When Standard Details
are incorporated they shall be by reference rather than shown on the plans.
11. The consultant shall note the need for any permitting through the State or other entities
including Caltrans, Corps of Engineers, RWQCB, BAAQMD, SCWA, and the County of
Sonoma. Consultant is responsible for initiating contact with the permitting agency,
meeting with the permitting agency as needed and completing all permit applications as
completely as possible prior to sending to the City for signature.
12. The consultant shall note the need for any easements or rights of way required for the
project including private landowners, Caltrans, SCWA, and the County of Sonoma.
Consultant is responsible for initiating contact with the other entity and completing all
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1126651x3 80078/0012 Revised: 1 /10 /11
easement or right of way forms, including property descriptions as needed, as possible
prior to sending to the City for review.
13. The consultant shall develop a project checklist which includes all project paperwork
requirements resulting from permitting, easements and funding agreements.
14. At least 45 days prior to bid opening, the consultant shall provide a draft staff report for
presentation to City Council requesting to authorize advertisement for bids.
15. The consultant shall complete all noticing and bidding of the project. This includes
mailing notices to the City's five required Trade Journals /Plan Check Houses. Notice
shall be mailed at least 30 days prior to the bid opening.
16. The consultant shall make bid copies of the bidding documents, plans and specifications,
distribute these and collect payment for the plans and specifications to offset their cost.
17. The consultant shall arrange for and conduct the pre -bid meeting, if such a meeting is
deemed necessary.
18. The consultant shall provide all addenda for the bid package as needed, using the City's
addendum form available on the City's website.
19. After issuance of final addenda and prior to issuance of the Notice to Proceed, the
consultant will produce ten (10) conformed sets of plans and drawings that incorporate all
the addenda. This shall be done by making the changes on the full size drawings adding
the addenda to the front of the specifications books. Consultant shall note the changes on
the drawings and in the appropriate place in the Specifications by using the Delta symbol
(A). All addenda shall also be bound into the front of the specifications book, behind the
front cover and before the cover page, with most recently issued addendum on top.
Addenda pages shall be printed on different color paper than the specifications.
20. Before bid date, consultant shall provide all electronic files to the City. The project plans
shall be in pdf format in one file folder with a separate document for each page.
Specifications shall be in Word format; the Engineer's Estimate shall be in Excel format.
21. After bidding the consultant will check the bids for conformance with the contract and
bid requirements and determine the responsiveness of each bidder. This includes
checking any applicable licenses and qualifications. This shall include checking as
required, references to determine required experience. The consultant shall analyze the
bids to determine the lowest responsive bidder and comment on any large discrepancies
between the engineer's estimate and the low bid. The consultant shall create the bid table
in Excel format, recommend selection of the lowest responsive bid, and justify the
rejection of any bids as needed. The consultant shall create a staff report for submission
to the City Council providing recommendations for award and or rejection of bids.
22. The consultant shall review submittals pertaining to the project and provide comments,
rejection, or stamp "No Exceptions Taken" as appropriate.
23. The consultant shall review submittals and RFIs pertaining to the project and provide
responses and guidance as required.
24. After construction is complete, the consultant will create Record Drawings (as -built
drawings) based on the contractors marked up set of plans, in electronic format and scan
the as -built drawings into pdf format and deliver one copy on bond paper and electronic
as -built drawings to the City.
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11266510 80078/0012 Revised: 1 /10 /11
The requirements for as -built plans are as follows:
a. The As- Builts shall include the contractor's name, address, phone number and
approximate date of project completion.
b. Archived Plans shall be of the originally approved plans (Conformed Plans),
including signatures of approval, with all contract change order(s), field directives
and as -built information added over the originally approved information.
c. Archived Plans shall be provided in an electronic format such as Adobe PDF or Tiff
file formats, a minimum of 200 Dot per Inch resolution, optimized to a file size not to
over burden the typical computer workstation or take more than 5 seconds to open on
said workstation.
d. The entire set of plans may be in one file or one file for each sheet but not both, in
order to comply with number 3 above.
e. The Archived Plans shall not be made directly from the electronic drawing files,
because this introduces a chance for error or something changed, deleted or otherwise
different from the originally approved plans. As a secondary option, the Archived
Plans made be provided in duplicate; one set of the originally approved plans
(conformed plans) and a second set of the electronic drawings revised to include
contract change order, field directives and as -built information added (no deletions) to
the plans, then provided in one of the file formats described in number 3 above.
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11266510 80078/0012 Revised: 1/10/11
ITEM NO. 6.C.6
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Development Services
Submitted By: Eydie Tacata, Management Analyst
Prepared By: Eydie Tacata, Management Analyst
Agenda Title: Authorizing City Manager to Execute Program Supplement
Agreement No. 010 -N1 to Administering Agency — State Agreement
No. 04 -5379R for Federal Funding for the Copeland Creek Bike Path
Rehabilitation Project (Federal Project # RPSTPLE- 5379(018) / City
Project #2010 -08)
RECOMMENDED ACTION:
Consider and adopt resolution authorizing the City Manager to execute Program Supplement No.
010 -N to the Administering Agency — State Agreement for Federal Aid No. 04- 5379R.
BACKGROUND:
In 2011, the State of California Department of Transportation (Caltrans) and the Federal
Highway Administration (FHWA) obligated Federal Transportation Enhancement Activities
funds for the Copeland Creek Bike Path Rehabilitation Project, for reimbursement of
environmental phase costs up to $70,000 and construction phase costs up to $600,000.
Caltrans and the City executed a Program Supplement Agreement No. OION in accordance with
Administering Agency — State Agreement for Federal Aid, 04 -5379R ( "Master Agreement ") so
that the City could request and receive Federal -aid funds for the project.
The project was completed at the end of 2012. Staff has been working with Caltrans on project
closeout documentation and truing -up of eligible project costs for Federal aid reimbursement.
Through this process, it was determined that up to $626,906 could be reimbursed to the City.
The reason for the lower eligible reimbursement is that costs in the environmental phase totaled
only $12,906 — well under the $70,000 in funding obligation for that phase, leaving $57,094 that
could not be spent on other project phases under the terms of Program Supplement Agreement
No. 01 ON. Federal funding guidelines however allow agencies to request shifting up to 20% of
funding obligation from an early project phase, like preliminary engineering or environmental, to
a later phase, like construction.
City staff submitted a request to Caltrans to shift $14,000 in environmental phase funding
obligation (i.e. 20% of the $70,000) to the construction phase. Caltrans has approved the shift
and provided the attached Program Supplement Agreement No. 010 -N1, which authorizes the
additional $14,000 for the construction phase as well as a true -up of the final costs and remaining
Federal funding of the project. Caltrans requires a certified enabling resolution that specifically
ITEM NO. 6.C.6
identifies the project receiving funding through Program Supplement Agreement No. 010 -N1
and the official authorized to execute the Program Supplement Agreement.
The City has already received $505,228 in reimbursements and will be billing Caltrans for the
remaining $121,772 to total $627,000 in total reimbursements.
When executed, the Program Supplement Agreement No. 010 -N1 will be a project - specific
attachment to the Master Agreement.
DISCUSSION:
Staff recommends that the City Council approve the attached resolution, which will comply with
Caltrans' requirements and enable the City Manager to execute the Program Supplement
Agreement. Fully executing the Agreement will allow the City to submit up a final
reimbursement request for the remaining $121,772 in Federal funds for this project.
If the Agreement is not executed by the City and returned to Caltrans, the remaining funding will
be deobligated.
FISCAL IMPACT:
There is no impact to the General Fund with or without the implementation of this Agreement.
The Copeland Creek Bike Path Reconstruction project (Prof. No. 2010 -08, Acct. #310- 1008 -400-
9901) is in the Improvement Project Fund (310). If Federal funding is not used to fund the
remaining project balance, another source such as gas tax or Measure M funding will be used to
fund any remaining balance in this project.
Department Head Approval Date: 2/3/15
City Manager Approval Date: 2/3/15
City Attorney Approval Date: n/a
Attachments (list in packet assembly order):
1. Resolution
2. Exhibit A to Resolution: Program Supplement Agreement No. 010 -N1
RESOLUTION NO. 2015 - 023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE PROGRAM SUPPLEMENT
AGREEMENT NO. 010 -N1 TO ADMINISTERING AGENCY —
STATE AGREEMENT NO. 04 -5379R FOR FEDERAL FUNDING FOR THE
COPELAND CREEK BIKE PATH REHABILITATION PROJECT
(Federal Project # RPSTPLE- 5379(018) / City Project #2010 -08)
WHEREAS, the State of California Department of Transportation ( Caltrans) and FHWA
obligated Federal Transportation Enhancement Activities for the Copeland Creek Bike Path
Rehabilitation Project in the amount of $70,000 for environmental studies and clearance and
$600,000 for construction of the project;
WHEREAS, Caltrans and the City executed Program Supplement Agreement No. 010 -N
dated January 10, 2011 in accordance with Administering Agency — State Agreement for Federal
Aid, 04 -5379R ( "Master Agreement "), which enabled the City to request and receive Federal -aid
funds for the project;
WHEREAS, the environmental studies and clearance costs were far under the amount
obligated for the project;
WHEREAS, the State Transportation Improvement Program (STIP), under which this
project is programmed, allows a local agency to request that Caltrans shift up to 20% of
previously - obligated funds from an earlier phase of a Federal -aid project to a later phase;
WHEREAS, the City of Rohnert Park submitted a request to Caltrans for $14,000 in
previously - obligated funds from the environmental studies phase be shifted to the construction
phase and be available for the City for reimbursement of the construction costs of this project;
WHEREAS, Caltrans has provided Program Supplement Agreement No. 010 -N1 in
accordance with Administering Agency — State Agreement for Federal Aid, 04 -5379R ( "Master
Agreement "), which, upon full execution, will enable the City to request and receive the
remaining Federal -aid funds for the project, including the shifted funding; and
WHEREAS, Caltrans has requested a certified enabling resolution identifying the project
receiving funding through Program Supplement Agreement No. 010 -N1 and the official
authorized to execute the Program Supplement Agreement.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert
Park that the City Manager is hereby authorized and directed to take all actions to effectuate the
attached Program Supplement Agreement 0 10 -N1 for Federal -aid Funding for the Copeland
Creek Bike Path Rehabilitation Project (Exhibit A) for and on behalf of the City of Rohnert Park,
including execution, if necessary, in accordance with the existing Master Agreement for Federal -
Aid between City and Caltrans, dated July 19, 2007.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne Buergler, City Clerk
Attachment: Exhibit A —Program Supplement No. 010 -N1
CALLINAN: MACKENZIE: STAFFORD: BELFORTE: AHANOTU:
2015 -023
EXHIBIT A to RESOLUTION
PROGRAM SUPPLEMENT NO. N010 Rev. 1 Adv Project ID Date: November 20, 2014
to 0400020772 Location: 04- SON- 0 -RNPK
ADMINISTERING AGENCY -STATE AGREEMENT Project Number: RPSTPLE- 5379(018)
FOR FEDERAL -AID PROJECTS NO 04 -5379R E.A. Number: 04- 074774
Locode: 5379
This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 07/19/07 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Copeland Creek in Rohnert Park
TYPE OF WORK: Pedestrian and Bike Path LENGTH: 0.0(MILES)
Estimated Cost Federal Funds Matching Funds
M302 $44,714.00 LOCAL OTHER
L220 $12,906.00
$781,523.00 L22E $569,286.00 $154,617.00 $0.00
CITY OF ROHNERT PARK STATE OF CALIFORNIA
Department of Transportation
By
Title
Date
Attest
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer- '` ~�- °� -- Date
$626.906.00
Chapter Statutes Item Year Program BC Category Fund Source AMOUNT
Program Supplement 04- 5379R- N010 -R1- ISTEA Page 1 of 4
EXHIBIT A to RESOLUTION
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLEMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
1 of 1
TO:
Claims Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
FROM:
DEPARTMENT OF TRANSPORTATION
SUBJECT:
ENCUMBRANCE DOCUMENTS
VENDOR / CONTRACTOR:
CITY OF ROHNERT PARK
CONTRACT AMOUNT:
$626,906.00
PROCUREMENTTYPE:
LOCAL ASSISTANCE
DATE PREPARED:
11/20/2014
REQUISITION NUMBER / CONTRACT NUMBER:
CT 04537901 ON
PROJECT NUMBER:
0400020772
I HEREBY CERTIFY UPON MY OWN PERSONAL KNOWLEDGE THAT BUDGETED FUNDS ARE AVAILABLE FOR THIS
ENCUMBRANCE AND PURPOSE OF THE EXPENDITURE STATED ABOVE.
CHAPTER
STATUTES
ITEM
YEAR
PEC /PECT
TASK /SUBTASK
AMOUNT
712
2010
2660 -101 -890
2011
20.30.600.731
2280/0100
$12,906.00
33
2011
2660- 101 -890
2012
20.30.600.731
2280/0100
$569,286.00
33
2011
2660 -101 -890
2012
20.30.600.731
2280/0100
$44,714.00
TOTAL
$626,906.00
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654 -6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS -89, Sacramento, CA 95814.
04- SON- 0 -RNPK EXHIBIT A to RESOLUTION 11/20/2014
RPSTPLE- 5379(018)
SPECIAL COVENANTS OR REMARKS
1. This PROJECT is programmed to receive Federal Transportation Enhancement Activities
(TEA) fund. The ADMINISTERING AGENCY agrees that any functional or operational
change to a TEA PROJECT, before, during or after PROJECT acquisition and /or
construction, that does not comply with, or is in conflict with, the TEA program
requirements and the original purpose of the project at the time it was programmed may
render the PROJECT ineligible for Federal reimbursement and ADMINISTERING
AGENCY may be required to reimburse STATE the entire amount of TEA funds
contributed to the project or the value of the TEA fund contribution, based upon the fair
market value of the acquisition and /or construction, at the time the conflict and /or non-
compliance is determined, whichever is greater.
2. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
3. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
4. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
5. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer within 60 days of project contract award or with the submittal
of the ADMINISTERING AGENCY's first invoice for the construction contract, whichever
Program Supplement 04- 5379R- N010 -R1- ISTEA Page 2 of 4
04- SON- 0 -RNPK EXHIBIT A to RESOLUTION 11/20/2014
RPSTPLE- 5379(018)
SPECIAL COVENANTS OR REMARKS
is earlier.
Failure to do so will cause a delay in the State processing invoices for the construction
phase.
Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures
Manual.
6. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every
six months commencing after the funds are encumbered for each phase by the execution
of this Project Program Supplement Agreement, or by STATE's approval of an applicable
Finance Letter. STATE reserves the right to suspend future authorizations /obligations for
Federal aid projects, or encumberances for State funded projects, as well as to suspend
invoice payments for any on -going or future project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six -month
period.
If no costs have been invoiced for a six -month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
7. The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal -
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal- assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and /or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
8. As a condition for receiving federal -aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Excluded Parties List System
Program Supplement 04- 5379R- N010 -R1- ISTEA Page 3 of 4
04- SON- 0 -RNPK EXHIBIT A to RESOLUTION 11/20/2014
RPSTPLE- 5379(018)
SPECIAL COVENANTS OR REMARKS
(EPLS).
9. In the event that right of way acquisition for or construction of this project of the initial
federal authorization for preliminary engineering is not started by the close of the tenth
fiscal year following the fiscal year in which the project is authorized, the
ADMINISTERING AGENCY shall repay the Federal Highway Administration through
Caltrans the sum of Federal funds paid under the terms of this agreement.
Program Supplement 04- 5379R- N010 -R1- ISTEA Page 4 of 4
x sz "A. C I -F W-O.R
ITEM NO. 6.C.7 & 6.D.1
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Public Works and Community Services
Submitted By: John McArthur, Director of Public Works & Community Services
Agenda Title: City Council and Successor Agency Adoption of Resolutions Approving an
Agreement Regarding Expenditure of Series 1999 Tax Allocation Excess Bond
Proceeds between the City of Rohnert Park and the Successor Agency
RECOMMENDED ACTIONS:
Staff recommends:
1) City Council adopt a resolution approving an agreement between the City of Rohnert Park and the
Successor Agency to the former Community Development Commission (Successor Agency) for
expenditure of remaining excess proceeds from the issuance of the 1999 Tax Allocation Bonds, and
2) Successor Agency adopt a resolution approving said Agreement.
BACKGROUND:
As previously reported, in April 2013 the City received from the State Department of Finance (DOF) the
Finding of Completion for the City of Rohnert Park Successor Agency. Pursuant to the terms of AB 1X
26 as amended by AB 1484 (collectively the "Redevelopment Dissolution Act "), the Successor Agency
can now utilize bond proceeds in a manner that is consistent with the original bond covenants, as further
provided in Health and Safety Code section 34191.4(c).
In September, 2014 the City Council approved an agreement regarding expenditure of the 2007R excess
bond proceeds between the City and the Successor Agency, and said agreement was included in the ROPS
14 -15B (Recognized Obligation Payment Schedule for the period January 1, 2015 thru June 30, 2015).
Since that time staff has identified an additional $627,546 of Series 1999 Tax Allocation bond proceeds
that are available to fund projects within the project area.
ANALYSIS:
The attached Agreement between the City and the Successor Agency would transfer the remaining excess
bond proceeds for the Series 1999 Tax Allocation Bonds to the City for future use on projects already
identified in the September 2014 Agreement, that have been identified as needing additional funding to
complete. The updated listing including amounts for each project has been included as Exhibit A
Proposed Public Improvements List.
The Agreement will require Oversight Board approval, which is scheduled for February 11, 2015. If
approved, the Agreement will be submitted to the DOF for final approval. The proposed use of the bond
funds has been included in the ROPS 15 -16A (July 1, 2015 thru December 31, 2015) in the amount of
$627,546.
ITEM NO. 6.C.7 & 6.D.1
The Agreement requires the City to provide bi- annual written statements to the Successor Agency and
Oversight Board identifying the amount of Series 1999 excess bond proceeds expended pursuant to the
Agreement during the applicable six -month period and briefly describing the funded projects. Following
DOF approval of the ROPS 15 -16A including this Agreement, work on the projects will be eligible to
commence. The City will expend the funds in accordance with the terms, conditions, and purposes set
forth in the Agreement.
Department Head Approval Date: February 3, 2015
City Manager Approval Date: February 3, 2015
City Attorney Approval Date: February 3, 2015
Attachments (list in packet assembly order):
1. City of Rohnert Park Resolution
2. Successor Agency Resolution
3. Agreement Regarding Expenditure of Excess Bond Proceeds
4. Exhibit A: Proposed Public Improvements List
RESOLUTION NO. 2015-024
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AN AGREEMENT REGARDING EXPENDITURE
OF SERIES 1999 EXCESS BOND PROCEEDS FOR SPECIFIED PROPOSED PUBLIC
IMPROVEMENTS CONSISTENT WITH BOND COVENANTS
WHEREAS, the Redevelopment Dissolution Law (AB Ix 26, enacted June 28, 2011, as
amended by AB 1484, enacted June 27, 2012) provided for creation of the Successor Agency
( "Successor Agency ") to the Community Development Commission of the City of Rohnert Park
( "CDC ") and required the Successor Agency to expeditiously wind down the affairs of the CDC
as directed by the oversight board created pursuant to Section 34179 of the California Health and
Safety Code ( "Oversight Board "); and
WHEREAS, following the successful completion of certain statutory prerequisites, the
Successor Agency received a Finding of Completion from the State of California Department of
Finance by letter dated April 26, 2013; and
WHEREAS, Health and Safety Code Section 34191.4(c) provides that once a finding of
completion has been issued by the Department of Finance, the successor agency is authorized to
use bond proceeds for the purposes for which the bonds were sold; and
WHEREAS, the Successor Agency may designate the use of and commit indebtedness
obligation proceeds that were derived from indebtedness issued for redevelopment purposes on
or before December 31, 2010, and that remain available after the satisfaction of enforceable
obligations that have been approved on a Recognized Obligation Payment Schedule ( "ROPS ")
and that are consistent with the indebtedness obligation covenants (hereafter, "Excess Bond
Proceeds "); and
WHEREAS, the City Council of the City of Rohnert Park ( "City ") previously approved
by Resolution No. 2014 -108 adopted September 9, 2014, and the City and the Successor Agency
thereafter entered into, that certain Agreement Regarding Expenditure of Excess Bond Proceeds
dated as of September 29, 2014 to allow the Successor Agency to transfer to the City the Excess
Bond Proceeds (the "Series 2007 Excess Bond Proceeds ") remaining from the issuance of certain
Tax Allocation Bonds, Series 2007R Bonds in the original principal amount of $34,680,000 (the
"Series 2007 Bonds ") and to require the City to use the Series 2007 Excess Bond Proceeds for
the purposes identified in and consistent with the Series 2007 Bonds covenants and the
requirements of the Community Redevelopment Law; and
WHEREAS, the CDC issued its Rohnert Park Redevelopment Project Tax Allocation
Bonds, Series 1999 (the "Series 1999 Bonds ") in the total original principal amount of
$11,936,650.95; and
WHEREAS, the Series 1999 Bonds were issued pursuant to that certain First
Supplemental Indenture of Trust, dated as of January 1, 1999, between the CDC and U.S. Bank
Trust National Association as trustee ( "Trustee "), supplemental to an Indenture of Trust dated as
of May 1, 1991 (collectively, the "Indenture "); and
OAK #4826 - 9536 -4897 v3
WHEREAS, the Indenture requires that the Series 1999 Bonds proceeds be expended for
redevelopment purposes and in compliance with federal Tax Code requirements, as further
provided in the Tax and Nonarbitrage Certificate executed by the CDC in connection with
issuance of the Series 1999 Bonds and described in the Official Statement for the Series 1999
Bonds; and
WHEREAS, there are $627,545.62 in Excess Bond Proceeds from the Series 1999
Bonds ( "Series 1999 Excess Bond Proceeds ") remaining; and
WHEREAS, the City and the Successor Agency desire to use the Series 1999 Excess
Bond Proceeds consistent with the Series 1999 Bonds covenants to pay costs related to capital
improvements of certain publicly -owned facilities located in the Rohnert Park Redevelopment
Project Area and identified in the staff report accompanying this Resolution; and
WHEREAS, the City desires to enter into an agreement with the Successor Agency to
allow the Successor Agency to transfer the remaining Series 1999 Excess Bond Proceeds to the
City and to require the City to use the Series 1999 Excess Bond Proceeds for the purposes
identified in and consistent with the Series 1999 Bonds covenants and the requirements of the
Community Redevelopment Law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Based on the foregoing recitals, the City Council hereby approves and
authorizes the Mayor or City Manager to execute the Agreement Regarding Expenditure of
Series 1999 Excess Bond Proceeds in the form attached to the staff report accompanying this
Resolution, subject to minor, technical changes approved by the City Attorney.
Section 2. The Mayor and City Manager or his designee are authorized and directed to
execute such additional instruments and to take such actions as are necessary to carry out the
intent of this Resolution.
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: Agreement
CALLINAN: MACKENZIE:
AYES: (
OAK #4826 - 9536 -4897 v3
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
STAFFORD:
NOES: ( ) ABSENT:(
BELFORTE:
) ABSTAIN: (
AHANOTU:
RESOLUTION NO. 2015-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AS
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AN
AGREEMENT REGARDING EXPENDITURE OF SERIES 1999 EXCESS BOND
PROCEEDS FOR SPECIFIED PROPOSED PUBLIC IMPROVEMENTS CONSISTENT
WITH BOND COVENANTS
WHEREAS, the Redevelopment Dissolution Law (AB Ix 26, enacted June 28, 2011, as
amended by AB 1484, enacted June 27, 2012) provided for creation of the Successor Agency
( "Successor Agency ") to the Community Development Commission of the City of Rohnert Park
( "CDC ") and required the Successor Agency to expeditiously wind down the affairs of the CDC
as directed by the oversight board created pursuant to Section 34179 of the California Health and
Safety Code ( "Oversight Board "); and
WHEREAS, following the successful completion of certain statutory prerequisites, the
Successor Agency received a Finding of Completion from the State of California Department of
Finance by letter dated April 26, 2013; and
WHEREAS, Health and Safety Code Section 34191.4(c) provides that once a finding of
completion has been issued by the Department of Finance, the successor agency is authorized to
use bond proceeds for the purposes for which the bonds were sold; and
WHEREAS, the Successor Agency may designate the use of and commit indebtedness
obligation proceeds that were derived from indebtedness issued for redevelopment purposes on
or before December 31, 2010, and that remain available after the satisfaction of enforceable
obligations that have been approved on a Recognized Obligation Payment Schedule ( "ROPS ")
and that are consistent with the indebtedness obligation covenants (hereafter, "Excess Bond
Proceeds "); and
WHEREAS, the Successor Agency previously approved by Resolution No. 2014 -109
adopted September 9, 2014, and the City of Rohnert Park ( "City ") and the Successor Agency
thereafter entered into, that certain Agreement Regarding Expenditure of Excess Bond Proceeds
dated as of September 29, 2014 to allow the Successor Agency to transfer to the City the Excess
Bond Proceeds (the "Series 2007 Excess Bond Proceeds ") remaining from the issuance of certain
Tax Allocation Bonds, Series 2007R Bonds in the original principal amount of $34,680,000 (the
"Series 2007 Bonds ") and to require the City to use the Series 2007 Excess Bond Proceeds for
the purposes identified in and consistent with the Series 2007 Bonds covenants and the
requirements of the Community Redevelopment Law; and
WHEREAS, the CDC issued its Rohnert Park Redevelopment Project Tax Allocation
Bonds, Series 1999 (the "Series 1999 Bonds ") in the total original principal amount of
$11,936,650.95; and
OAK #4851- 7891 -7153 v3
WHEREAS, the Series 1999 Bonds were issued pursuant to that certain First
Supplemental Indenture of Trust, dated as of January 1, 1999, between the CDC and U.S. Bank
Trust National Association as trustee ( "Trustee "), supplemental to an Indenture of Trust dated as
of May 1, 1991 (collectively, the "Indenture "); and
WHEREAS, the Indenture requires that the Series 1999 Bonds proceeds be expended for
redevelopment purposes and in compliance with federal Tax Code requirements, as further
provided in the Tax and Nonarbitrage Certificate executed by the CDC in connection with
issuance of the Series 1999 Bonds and described in the Official Statement for the Series 1999
Bonds; and
WHEREAS, there are $627,545.62 in Excess Bond Proceeds from the Series 1999
Bonds ( "Series 1999 Excess Bond Proceeds ") remaining; and
WHEREAS, the City and the Successor Agency desire to use the Series 1999 Excess
Bond Proceeds consistent with the Series 1999 Bonds covenants to pay costs related to capital
improvements of certain publicly -owned facilities located in the Rohnert Park Redevelopment
Project Area and identified in the agreement accompanying this Resolution; and
WHEREAS, the Successor Agency desires to enter into an agreement with the City to
allow the Successor Agency to transfer the remaining Series 1999 Excess Bond Proceeds to the
City and to require the City to use the Series 1999 Excess Bond Proceeds for the purposes
identified in and consistent with the Series 1999 Bonds covenants and the requirements of the
Community Redevelopment Law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK, AS SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF ROHNERT PARK, DOES HEREBY RESOLVE AS
FOLLOWS:
Section 1. Based on the foregoing recitals, the Successor Agency hereby approves and
authorizes the City Manager, following approval by the Oversight Board and Department of
Finance, to execute the Agreement Regarding Expenditure of Series 1999 Excess Bond Proceeds
in the form attached to the staff report accompanying this Resolution, subject to minor, technical
changes approved by the City Attorney.
Section 2. The City Manager or his designee are authorized and directed to execute such
additional instruments and to take such actions as are necessary to carry out the intent of this
Resolution.
OAK #4851- 7891 -7153 v3
DULY AND REGULARLY ADOPTED this 10th day of February, 2015.
ATTEST:
JoAnne M. Buergler, City Clerk
Attachment: Agreement
CALLINAN: MACKENZIE:
AYES: (
OAK #4851- 7891 -7153 v3
SUCCESSOR AGENCY TO THE
COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF
ROHNERT PARK
Amy O. Ahanotu, Mayor
STAFFORD:
NOES: ( ) ABSENT:(
BELFORTE:
) ABSTAIN: (
AHANOTU:
AGREEMENT REGARDING
EXPENDITURE OF SERIES 1999 EXCESS BOND PROCEEDS
(Rohnert Park Redevelopment Project Tax Allocation Bonds Series 1999)
This Agreement Regarding Expenditure of Series 1999 Excess Bond Proceeds (this
"Agreement ") is entered into effective as of , 2015 ( "Effective Date ") by and
between the Successor Agency to the Community Development Commission of the City of
Rohnert Park ( "Successor Agency ") and the City of Rohnert Park, a municipal corporation
( "City "). The Successor Agency and the City are hereinafter collectively referred to as the
"Parties."
RECITALS
A. Pursuant to authority granted under the Community Redevelopment Law
(California Health and Safety Code Section 33000 et seq.) ( "CRL "), the former Community
Development Commission of the City of Rohnert Park ( "CDC ") had responsibility to implement
the Rohnert Park Redevelopment Project Area (the "Project Area "), originally approved by
Ordinance No. 479 enacted by the City Council of the City of Rohnert Park (the "City
Council').
B. Pursuant to Resolution No. 2012 -10 adopted by the City Council on
January 10, 2012, the City agreed to serve as the Successor Agency to the CDC commencing on
February 1, 2012 pursuant to Assembly Bill lx 26 ( "AB 26 ").
C. On April 26, 2013 the Successor Agency received its finding of completion from
the Department of Finance.
D. Health and Safety Code Section 34191.4(c) provides that a successor agency that
has been issued a finding of completion by the Department of Finance may use proceeds of
bonds issued before December 31, 2010 for the purposes for which the bonds were sold.
Further, the Successor Agency may designate the use of and commit indebtedness obligation
proceeds that were derived from bonds issued for redevelopment purposes on or before
December 31, 2010, and that remain available after the satisfaction of enforceable obligations
that have been approved on a Recognized Obligation Payment Schedule ( "ROPS ") and that are
consistent with the bond obligation covenants ( "Excess Bond Proceeds ").
E. Health and Safety Code Section 34191.4(c) further provides that the expenditure
of Excess Bond Proceeds must be listed separately on the ROPS.
F. The City and the Successor Agency have previously entered into that certain
Agreement Regarding Expenditure of Excess Bond Proceeds dated as of September 29, 2014 to
allow the Successor Agency to transfer to the City the Excess Bond Proceeds (the "Series 2007
Excess Bond Proceeds ") remaining from the issuance of certain Tax Allocation Bonds, Series
2007R Bonds in the original principal amount of $34,680,000 (the "Series 2007 Bonds ") and to
require the City to use the Series 2007 Excess Bond Proceeds for the purposes identified in and
consistent with the Series 2007 Bonds covenants and the requirements of the CRL.
OAK #4851-4247-88810
G. Pursuant to that certain First Supplemental Indenture of Trust dated as of
January 1, 1999 (supplemental to the Indenture of Trust dated as of May 1, 1991), and executed
by and between the CDC and U.S. Bank Trust National Association as trustee (collectively, the
"Indenture "), the CDC issued Tax Allocation Bonds, Series 1999 Bonds in the original
principal amount of $11,936,650.95 (the "Series 1999 Bonds ").
H. Pursuant to the Indenture, proceeds from the sale of the Series 1999 Bonds are
required to be used solely for the purposes of redevelopment and in compliance with the
requirements of the federal Tax Code as further provided in the Tax and Nonarbitrage Certificate
executed by the CDC in connection with issuance of the Series 1999 Bonds (the "Tax
Certificate ") and described in the Official Statement for the Series 1999 Bonds ( "Official
Statement "). The Tax Certificate and the Official Statement are on file with the City Clerk of
the City of Rohnert Park.
I. The Tax Certificate provides that the Series 1999 Bonds are to be sold and
delivered for the purpose of financing certain capital costs of the Issuer, and the Official
Statement provides that the proceeds of the Series 1999 Bonds are to be used to finance capital
improvements in the Project Area.
J. The City and the Successor Agency desire to use the Series 1999 Excess Bond
Proceeds consistent with the Series 1999 Bonds covenants to pay costs related to capital
improvements of certain publicly -owned facilities located in the Project Area and identified in
Exhibit A to this Agreement ( "Proposed Public Improvements "), incorporated herein by this
reference.
K. The Parties now desire to enter into this Agreement to allow the Successor
Agency to transfer the remaining Series 1999 Excess Bond Proceeds to the City and to require
the City to use the Series 1999 Excess Bond Proceeds for the purposes identified in and
consistent with the Series 1999 Bonds covenants and the requirements of the CRL.
L. The execution of this Agreement was approved by the City Council acting in its
capacity as the governing board of the City and in its capacity as the governing board of the
Successor Agency by resolutions adopted on , 2015.
M. The execution of this Agreement by the Successor Agency was approved by the
Oversight Board by resolution adopted on , 2015.
NOW, THEREFORE, in consideration of the mutual covenants, conditions and
promises herein contained, the Parties hereby agree as follows.
AGREEMENT
1. Incorporation of Recitals. The Parties acknowledge the truth of the foregoing
Recitals which by this reference are incorporated into this Agreement.
2. Term. The term of this Agreement shall commence on the Effective Date, and
shall continue in effect until the date that all Series 1999 Excess Bond Proceeds are expended in
accordance with the requirements of this Agreement.
2
OAK #4851-4247-88810
3. Use of Series 1999 Excess Bond Proceeds. The City agrees that it shall use the
Series 1999 Excess Bond Proceeds solely for the purposes identified in Recitals I and J above,
the projects identified in this Section 3, or, as determined by the City Council, for other
infrastructure projects consistent with the Series 1999 Bonds covenants. Among other projects,
the City agrees to use the Series 1999 Excess Bond Proceeds for the following infrastructure
projects: B -Pool Renovation and New Restroom, Sports Center Locker Rooms Retrofit, Public
Safety Main HVAC Replacement, A -Park Restroom Renovation and L -Park Restroom
Renovation. City shall notify Successor Agency and Oversight Board if City Council decides to
use the Series 1999 Excess Bond Proceeds for infrastructure projects not identified in Recitals I
or J or in this Section 3.
4. Transfer of Excess Bond Proceeds. Within 120 days of the execution of this
Agreement, subject to DOF approval of the inclusion of this Agreement on the ROPS 15 -16A,
the Successor Agency shall transfer the remaining Series 1999 Excess Bond Proceeds to the
City, and the City shall deposit such funds into a Series 1999 Excess Bond Proceeds Fund for
City's use solely in accordance with the terms, conditions, and purposes set forth in this
Agreement. Funds deposited into a Series 1999 Excess Bond Proceeds Fund shall not be
commingled with any City funds. As of the Effective Date, the amount of Series 1999 Excess
Bond Proceeds not separately identified on the ROPS for project expenditures during the
ROPS 15 -16A period equals the sum of Six Hundred Twenty Seven Thousand Five Hundred
Forty Five and 62/100 Dollars ($627,545.62).
5. Bi- annual Report to Successor Agency. City shall provide Successor Agency and
Oversight Board with a bi- annual written statement identifying the amount of Series 1999 Excess
Bond Proceeds expended in the January through June and July through December six -month
periods, the date of the expenditure, and a brief description of the projects funded with the Series
1999 Excess Bond Proceeds.
6. Project Approvals; Environmental Review. This Agreement is not intended to
limit in any manner the discretion of City in connection with the issuance of approvals and
entitlements for the projects described in this Agreement, including without limitation, the
undertaking and completion of any required environmental review pursuant to CEQA and
NEPA, as applicable, and the review and approval of plans and specifications.
7. Severability. If any term, provision, covenant, or condition set forth in this
Agreement is held by the final judgment of a court of competent jurisdiction to be invalid, void,
or unenforceable, the remaining provisions, covenants, and conditions shall continue in full force
and effect to the extent that the basic intent of the Parties as expressed herein can be
accomplished. In addition, the Parties shall cooperate in good faith in an effort to amend or
modify this Agreement in a manner such that the purpose of any invalidated or voided provision,
covenant, or condition can be accomplished to the maximum extent legally permissible.
8. No Third -Party Beneficiaries; Assignments. Nothing in this Agreement is
intended to create any third -party beneficiaries to this Agreement, and no person or entity other
than the Successor Agency and the City, and the permitted successors and assigns of either of
them, shall be authorized to enforce the provisions of this Agreement.
3
OAK #4851-4247-88810
9. Further Assurances. Each Party agrees to execute, acknowledge and deliver all
additional documents and instruments, and to take such other actions as may be reasonably
necessary to carry out the intent of the transactions contemplated by this Agreement.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
11. Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed an original and all of which shall constitute but one and the same instrument.
12. Amendments. This Agreement may be modified or amended, in whole or in part,
only by an instrument in writing, executed by the Parties.
IN WITNESS WHEREOF, the Parties have executed this Agreement effective as of the
date first written above.
CITY:
City of Rohnert Park
Amy O. Ahanotu, Mayor
ATTEST:
wo
JoAnne Buergler, City Clerk
APPROVED AS TO FORM:
Michelle Marchetta Kenyon
City Attorney
4
OAK #4851-4247-88810
SUCCESSOR AGENCY:
Successor Agency to the Community
Development Commission of the City of
Rohnert Park
Darrin Jenkins, City Manager
City of Rohnert Park
ATTEST:
ma
Eydie Tacata, Oversight Board
Clerk
APPROVED AS TO FORM:
M.
Elizabeth Ann Strauss
Oversight Board Counsel
Exhibit A
Proposed Public Improvements
[to be inserted]
Exhibit A
OAK #4851-4247-8881 v3
EXHIBIT A
Proposed Public Improvements List
Available 2007R TAB Funds = $5,694,989
1999 TAB Funds = 627,546
TOTAL $6,322,535
Design,
Environmental,
Legal,
Estimated Construction Total Construction
Project Cost Contingency Construction Management Project Total
B -Pool Renovation and New Restroom
$700,000
$140,000
$840,000
$277,200
$1,117,200
Sports Center Locker Rooms Retrofit
255,000
51,000
306,000
100,655
406,655
Public Safety Main HVAC Replacement
280,000
56,000
336,000
110,880
446,880
A -Park Restroom Renovation
220,000
44,000
264,000
87,120
351,120
L -Park Restroom Renovation
85,000
17,000
102,000
33,660
135,660
PAC HVAC Replacement (4 units)
350,000
70,000
420,000
42,000
462,000
Community Center Roof Replacement
150,000
30,000
180,000
59,400
239,400
Senior Center Roof Replacment
150,000
30,000
180,000
54,000
234,000
Senior Center Restroom Renovation
70,000
14,000
84,000
25,200
109,200
PAC Roof Replacement
800,000
160,000
960,000
316,800
1,276,800
Library Parking Lot Paving and Landscaping
145,000
29,000
174,000
60,900
234,900
Community Center Parking Lot Overlay
820,000
164,000
984,000
324,720
1,308,720
Total Bond Funds $6,322,535
Mission Statement
(00 "We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Meeting Date: February 10, 2015
Department: Finance
Submitted By: Betsy Howze, Finance Director
Prepared By: Betsy Howze, Finance Director
ITEM NO. 6. D.2
Agenda Title: Approval of the Recognized Obligation Payment Schedule (ROPS) 15 -16A
of the Successor Agency to the former Community Development
Commission of the City of Rohnert Park
RECOMMENDED ACTION:
Consider and adopt the attached Resolution approving the ROPS 15 -16A (Recognized
Obligation Payment Schedule for the period July 1, 2015 to December 31, 2015) of the
Successor Agency to the former Community Development Commission of the City of Rohnert
Park.
BACKGROUND:
Health & Safety Code Section 34177 (m)(1) requires successor agencies to submit the
Recognized Obligation Payment Schedule (ROPS) to the State Department of Finance (DOF)
The ROPS 15 -16A must be submitted to the Sonoma County Auditor - Controller - Treasurer -Tax
Collector, State Controller's Office and Department of Finance no later than March 3, 2015 after
approval by the Oversight Board which is scheduled for February 11, 2015.
ANALYSIS:
The attached ROPS 15 -16A addresses $2,103,222 in enforceable obligations to be paid from
Redevelopment Property Tax Trust Funds ( "RPTTF "). The enforceable obligations include bond
debt payments and the administrative cost allowance for the period July 1, 2015 to December 31,
2015.
As previously reported, with the receipt of the Notice of Completion on April 26, 2013, the
Successor Agency is eligible to include previously unallowable items beginning with the ROPS
14 -15B. These include 1) repayment of a loan the City made to the former Community
Development Commission and 2) expenditure of the proceeds of bonds issued prior to December
31, 2010 for infrastructure projects, which was directed in Resolution 2014 -109 by Council on
September 9, 2014.
ITEM NO. 6. D.2
The first annual City loan repayment in the amount of $298,505 was received in the ROPS 14-
15B period, and the second annual payment will be requested in the ROPS 15 -16B period;
therefore, it is not included in this request.
With regard to bond proceeds, we have identified an additional $627,546 in uncommitted bond
proceeds from the 1999 Tax Allocation Bonds (TABS) that will be used as contingency funds for
projects that have already been approved. Furthermore, we have identified $10,055,725 in bond
proceeds that were loaned to the Public Facility Finance Fee Fund to build the Eastside Trunk
Sewer Project. These funds will be repaid to the Successor Agency with developer fees as funds
become available, and will be addressed in future ROPS.
Staff recommends that the Successor Agency consider and adopt the attached Resolution
approving the ROPS 15 -16A. If approved, the ROPS 15 -16A will be submitted to the Oversight
Board for approval.
Department Head Approval Date: February 2, 2015
City Manager Approval Date: February 3, 2015
City Attorney Approval Date: February 3, 2015
Attachments (list in packet assembly order):
1. Resolution
2. Exhibit A to Resolution: ROPS 15 -16A
N
RESOLUTION NO. 2015-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AS
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF ROHNERT PARK APPROVING THE RECOGNIZED OBLIGATION
PAYMENT SCHEDULE FOR JULY 1 — DECEMBER 31, 2015 ( "ROPS 15- 16A "),
PURSUANT TO SECTION 34177 OF THE CALIFORNIA HEALTH AND SAFETY CODE
WHEREAS, in accordance with Section 341710) of the California Community Redevelopment
Law (Health & Safety Code § 33000 et seq.) ( "CRL "), the City Council of the City of Rohnert
Park ( "City" or "City Council," as applicable) is the Successor Agency to the former
Community Development Commission of the City of Rohnert Park ( "Commission "), and is
responsible for, among other things, winding down the dissolved Commission's affairs,
continuing to meet the Commission's enforceable obligations, overseeing completion of
redevelopment projects and disposing of the assets and properties of the Commission, all as
directed by the oversight board created pursuant to Section 34179 of the CRL ( "Oversight
Board "); and
WHEREAS, Section 34177 (1)(2) of the Health and Safety Code requires the City of Rohnert
Park as the successor agency to submit to the State Department of Finance ( "DOF "), the State
Controller, and the Sonoma County Auditor - Controller Treasurer -Tax Collector ( "County
Auditor ") for review, Recognized Obligation Payment Schedules ( "ROPS ") which include
enforceable obligations and Successor Agency administrative costs for six -month periods; and
WHEREAS, on June 27, 2012, the Governor signed into law, AB 1484 ( "Redevelopment
Budget Trailer Bill ") to make technical and substantive amendments to AB 26 ( "Dissolution
Act ") concerning issues including but not limited to, enforceable obligations and successor
agency administrative costs; and
WHEREAS, pursuant to AB 1484, the ROPS for the period of July 1, 2015 to December 31,
2015 ( "ROPS 15 -16A ") shall be submitted to the Sonoma County Auditor - Controller Treasurer -
Tax Collector, the State Controller's Office, and Department of Finance no later than March 3,
2015, after approval by the Oversight Board.
WHEREAS, successor agency staff have prepared the attached ROPS as required pursuant to
Health and Safety Code Section 34177(1)(2)(B).
NOW, THEREFORE, CITY OF ROHNERT PARK FOR THE SUCCESSOR
AGENCY OF THE CITY OF ROHNERT PARK DOES RESOLVE AS FOLLOWS:
Section 1. The Recognized Obligation Payment Schedule for the period July 1, 2015 to
December 31, 2015 in the form attached to this resolution and incorporated herein by reference is
hereby approved.
Section 2. The staff of the Successor Agency is hereby directed to submit the ROPS to DOF,
the State Controller, and the Sonoma County Auditor - Controller Treasurer -Tax Collector and post
the ROPS on the Successor Agency's website in accordance with Health and Safety Code Section
34177(1)(2)(C), and to cooperate with DOF to the extent necessary to obtain DOF's acceptance of
the ROPS, including, if necessary, making modifications to the ROPS determined by the City
Manager to be reasonable and financially feasible to meet its legally required financial
obligations.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park as
Successor Agency to the Community Development Commission of the City of Rohnert Park this
10th day of February 2015.
SUCCESSOR AGENCY TO THE
COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF
ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
JoAnne Buergler, City Clerk
Attachments: ROPS 15 -16A
CALLINAN MACKENZIE: STAFFORD: BELFORTE AHANOTU:
AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( )
2015 -026
EXHIBIT A
to Resolution No. 2015 -026
Recognized Obligation Payment Schedule (ROPS 15 -16A) - Summary
Filed for the July 1, 2015 through December 31, 2015 Period
Name of Successor Agency: Rohnert Park
Name of County: Sonoma
Current Period Requested Funding for Outstanding Debt or Obligation
Enforceable Obligations Funded with Non - Redevelopment Property Tax Trust Fund ( RPTTF) Funding
A Sources (B +C +D):
B Bond Proceeds Funding (ROPS Detail)
C Reserve Balance Funding (ROPS Detail)
D Other Funding (ROPS Detail)
E Enforceable Obligations Funded with RPTTF Funding (F +G):
F Non - Administrative Costs (ROPS Detail)
G Administrative Costs (ROPS Detail)
H Current Period Enforceable Obligations (A +E):
Six -Month Total
$ 6,322,535
6,322,535
$ 2,103,222
1,978,222
125,000
Q n '1c 7G7
Successor Agency Self- Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
I Enforceable Obligations funded with RPTTF (E): 2,103,222
J Less Prior Period Adjustment (Report of Prior Period Adjustments Column S) -
K Adjusted Current Period RPTTF Requested Funding (W) $ 2,103,222
Auditor Controller Reported Prior Period Adiustment to Current Period RPTTF Reauested Fund
L Enforceable Obligations funded with RPTTF (E):
M Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA)
N Adjusted Current Period RPTTF Requested Funding (L -M)
Certification of Oversight Board Chairman:
Pursuant to Section 34177 (m) of the Health and Safety code, I
hereby certify that the above is a true and accurate Recognized
Obligation Payment Schedule for the above named agency.
/s/
Name
S: \Successor Agency \2015 -02 -11 OSB Special Meeting \A03 ROPS 15 -16A FINAL Signature
2,103,222
2,103,222
Title
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Recognized Obligation Payment Schedule (ROPS 15 -16A) - ROPS Detail
July 1, 2015 through December 31, 2015
(Report Amounts in Whole Dollars)
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Funding Source
Non - Redevelopment Property Tax Trust Fund
(Non- RPTTF)
RPTTF
Contract/Agreement
Contract/Agreement
Total Outstanding
Item #
Project Name / Debt Obligation
Obligation Type
Execution Date
Termination Date
Payee
Description /Project Scope
Project Area
Debt or Obligation
Retired
Bond Proceeds
Reserve Balance
Other Funds
Non - Admin
Admin
Six -Month Total
17
Community Sign Program
Improvement/Infrastr
1/25/2011
12/31/2015
Successor Agency
Based on Corridor Plan, develop
Rohnert Park
N
$
ucture
functional signage for major streets
Redevelopment
and major attractions.
Project Area
18
Neighborhood Beautification
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Programs provides assistance to
Rohnert Park
N
$
Program
on
residential property owners for
Redevelopment
improvements such as painting,
Project Area
landscaping and other improvements.
19
Avram Development/Former City
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Redevelop former City Hall site and
Rohnert Park
N
$
Hall Reuse
on
two contiguous parcels (6230
Redevelopment
Commerce Blvd., 100 and 120 Avram
Project Area
Avenue) based on findings made in
feasibility study related to affordable
housing obligations.
20
Southwest Fire Station Reuse
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Redevelop property with 17 very-low
Rohnert Park
N
$
on
income housing units or an alternative
Redevelopment
use focused on creating a public
Project Area
assistance site.
21
Rohnert Park Housing Rehabilitation
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Provide rehabilitation loans to low and
Rohnert Park
N
$
Loan Program
on
very-low income households.
Redevelopment
Project Area
22
Assistance to Community Based
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Provide financial assistance for health
Rohnert Park
N
$
Organizations
on
and safety repairs to homes occupied
Redevelopment
by low- income families with children,
Project Area
seniors and disabled individuals.
Provide one -time rental assistance to
eligible residents experiencing financial
difficulty. Provide rental subsidy for
low and very-low income
individuals /families living in CDC -
owned, COTS - managed Transitional
and Shared Living homes.
23
Southwest Boulevard Shopping
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Housing Element identifies this site for
Rohnert Park
N
$
Center Site
on
redevelopment of mixed -use housing
Redevelopment
with 12 affordable housing units; 4 very
Project Area
low income and 8 low- income units.
24
Acquisition of Affordability
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Purchase affordability covenants to
Rohnert Park
N
$
Covenants
on
restrict occupancy of Rohnert Park
Redevelopment
rental units for 55 years to low and very .
Project Area
low income households.
25
Subsidies for Non- Profit
OPA/DDA/Constructi
1/25/2011
12/31/2015
Successor Agency
Provide subsidies to non - profit
Rohnert Park
N
$
Development
on
developers to increase affordable
Redevelopment
housing opportunities within the Project
Project Area
Area and City.
26
Community Center Complex
City /County Loans
7/8/2003
7/7/2023
Successor Agency
Ground Lease (CDC Reso No. 2003-
Rohnert Park
N
$
On or Before 6/27/11
08)
Redevelopment
Project Area
27
B -Pool Renovation
Bonds Issued On or
9/29/2014
6/30/2015
City of Rohnert Park
Bond funded project
783,349
N
783,349
$ 783,349
Before 12/31/10
28
Sports Center Locker Rooms
Bonds Issued On or
9/29/2014
6/30/2015
City of Rohnert Park
Bond funded project
399,160
N
399,160
$ 399,160
Retrofit
Before 12/31/10
29
Public Safety Main HVAC
Bonds Issued On or
9/29/2014
6/30/2015
City of Rohnert Park
Bond funded project
330,000
N
330,000
$ 330,000
Replacement
Before 12/31/10
30
A, B, and L -Park Restroom
Bonds Issued On or
9/29/2014
6/30/2015
City of Rohnert Park
Bond funded project
101,000
N
101,000
$ 101,000
Renovation
Before 12/31/10
S: \Successor Agency \2015 -02 -11 OSB Special Meeting \5B_03_ROPS 15 -16A FINAL
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Recognized Obligation Payment Schedule (ROPS 15 -16A) - Report of Prior Period Adjustments
Reported for the ROPS 14 -15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14 -15A CAC PPA: To be completed by the CAC upon submittal of the ROPS 15 -16A by the SA to Finance and
ROPS 14.15A Successor Agency (SA) Self- reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAS are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14 -15A (July through December 2014) period. The amount of
the CAC. Note that CACs will need to enter their own formulas at the line item level pursuant to the manner in which
Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15 -16A (July through December 2015) period will be offset by the SA's self- reported ROPS 14 -15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self- reported by SAS are subject to audit by
they calculate the PPA. Also note that the Admin amounts do not need to be listed at the line item level and may be
the county auditor - controller CAC and the State Controller.
entered as a lum sum.
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
O
R
S
T
U
V
W
X
Y
Z
AA
AB
Non -RPTTF Expenditures
RPTTF Expenditures
RPTTF
Expenditures
Net CAC Non -
Net SA Non -Admin
Admin and Admin
and Admin PPA
PPA
(Amount Used to
(Amount Used to
Offset ROPS 15 -16A
Offset ROPS 15-16A
Bond Proceeds
Reserve Balance
Other Funds
Non -Admin
Admin
Requested RPTTF)
Non -Admin CAC
Admin CAC
Requested RPTTF)
Available
Available
Difference
RPTTF
RPTTF
(If total actual
(ROPS 14 -15A
Difference
(ROPS 14 -15A
exceeds total
distributed + all other
Net Lesser of
(If K is less than L,
distributed + all other
Net Lesser of
authorized, the
Net Lesser of
Net Lesser of
Project Name I
available as of
Authorized /
the difference is
available as of
Authorized /
total difference is
Net Difference
Authorized /
Authorized I
Item #
Debt Obligation
Authorized
Actual
Authorized
Actual
Authorized
Actual
Authorized
07/1/14)
Available
Actual
zero)
Authorized
07/1/14)
Available
Actual
zero)
(M +R)
SA Comments
Available
Actual
Difference
Available
Actual
Difference
Net Difference
CAC Comments
$ -
$ -
$ 481,362
$ 481,361
$ 4,565
$ 4,565
$ 606,385
$ 606,385
$ 606,385
$ 606,385
$ -
$ 125,000
$ 125,000
$ 125,000
$ 125,000
$ -
$
$
$ -
$
1
1999 Tax Allocation
$
$
$
2
2001 Tax Allocation
$
$
$
3
2007R Tax
-
395,000
395,000
4,565
4,565
87,394
87,394
$ 87,394
87,394
$ -
$ -
Allocation Bonds
4
2007H Tax
-
-
-
518,991
518,991
$ 518,991
518,991
$ -
$ -
Allocation Bonds
5
2003 LRRB's 90%
-
86,362
86,361
-
-
$ -
$ -
$ -
Paid by CDC
6
Administrative
-
-
-
-
$ -
$ -
125,000
125,000
$ -
Allowance
7
Fund Contribution
$
$
$
8
Affordable Housing
-
-
-
-
$ -
$ -
$ -
Loa
9
Affordable Housing
-
-
-
-
$ -
$ -
$ -
Loan
10
Housing Staff
-
-
-
-
$ -
$ -
$ -
Support
11
Housing
-
-
-
-
$ -
$ -
$ -
Maintenance
12
Burke, Williams and
-
-
-
-
$ -
$ -
$ -
Sorens
nPark
13
Rohnert
-
-
-
-
$ -
$ -
$ -
Community Center
Improvements
14
Recreational and
-
-
-
-
$ -
$ -
$ -
Community Facilities
Improvements
15
Commercial
-
-
-
-
$ -
$ -
$ -
Building
Improvement
Program
16
Temporary Fire
-
-
-
-
$ -
$ -
$ -
Station Facility
17
Community Sign
-
-
-
-
$ -
$ -
$ -
Program
18
Neighborhood
-
-
-
-
$ -
$ -
$ -
Beautification
Program
19
Avram
-
-
-
-
$ -
$ -
$ -
DevelopmentlFormer
City Hall Reuse
20
Southwest Fire
-
-
-
-
$ -
$ -
$ -
Station Reuse
21
Rohnert Park
-
-
-
-
$ -
$ -
$ -
Housing
Rehabilitation Loan
Program
22
Assistance to
-
-
-
-
$ -
$ -
$ -
Community Based
Organizations
23
Southwest
-
-
-
-
$ -
$ -
$ -
Boulevard Shopping
Center Site
24
Acquisition of
-
-
-
-
$ -
$ -
$ -
Affordability
Covenants
25
Subsidies for Non-
-
-
-
-
$ -
$ -
$ -
Profit Development
26
Community Center
-
-
-
-
$ -
$ -
$ -
Complex
5: \Successor Agency \2015 -02 -11 OSB Special Meeting \A03 ROPS 15 -16A FINAL
Recognized Obligation Payment Schedule (ROPS 15 -16A) - Notes
July 1, 2015 through December 30, 2015
Item # I Notes /Comments
uccessor
RECEIVED
JAN 0 6 2015
BOARD OF SUPERVISORS
COUNTY OF SOIJOMA
Sarah Glade Gurney
I
January 6, 2015
City Selection Committee Clerk
Darin Bartow
575 Administration Drive, Room 100A
Santa Rosa,CA 95403
Item 6.E
v
City of Sebastopol
71 3u Sodeq. hvenur
Seh,+stopoi. CA!-)F,41
r, �:v.cuVoLSeuastr pol oiu
RE: California Coastal Commission for the Senate Seat for the North Central Coast Appointment
Dear Mayors and Council Members of Sonoma County,
I seek re- appointment to the California Coastal Commission for the Senate Seat for the North Central
Coast representing San Francisco, Marin, and Sonoma Counties. Please consider this letter my request for
your nomination to continue to serve in either capacity, as Commissioner or Alternate to the Commissioner.
I have had the honor to be the Alternate to Commissioner Ross Mirkarimi, Supervisor, San Francisco, and
more recently Commissioner Steve Kingsley, Supervisor, Marin. It is very important to me, and I believe to all
of us, that Sonoma County, with our magnificent coastline, long -time agricultural history, commitment to open
space, and the related economy, has representation on the Commission.
There is more work to be done, and looking ahead, I anticipate that the key issues include, in part,
completion of the California Coastal Trail, creation and enforcement of public access, and responsible
planning to address challenges from climate change, all under the strong Coastal Act that created the
Commission. My experience, as an elected of Sebastopol who is also seated on County -wide boards, and as
a Board Member and Vice Chair of the statewide organization, Coastwalk California, as has demonstrated my
commitment to the issues and prepared me for re- appointment.
I hope for your continued support for this nomination and the opportunity to continue representing the North
Central Coast. You are welcome to contact me at sarahcouncil @yahoo.com or 707.694.2428 with any
questions.
V truly yours,
r
rail Glade Gur;hey �
Vice Mayor, City o ebastopol
Meeting Date:
Department:
Submitted By:
Agenda Title:
ITEM NO. 8
Mission Statement
"We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow. "
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
January 26, 2015
Public Works & Community Services
John McArthur, Director of Public Works & Community Services
Review Draft Water Rate Study Report and Provide Direction
Regarding Rate Adjustment Timelines and Notices
RECOMMENDED ACTION
The Council will receive the Draft Water Rate Study Report and provide direction on the
recommended rate adjustment and actions for the City's water rate adjustment process:
Direct staff to send a Notice of Public Hearing to City of Rohnert Park water utility
customers.
2. Approve rate adjustment timeline described herein, including public hearing date and
recommended effective date of new water rates.
BACKGROUND
The City's Strategic Plan calls for improving infrastructure. Specifically, the Water Rate Study
is listed as project that supports this goal to be completed in 2014 -15.
Rohnert Park's water rates are near the lowest in the region. The last adjustment to the water
rates occurred in October 2008, more than six years ago. Since that time, general inflation has
increased more than 12 percent and the cost of water purchased from the Sonoma County Water
Agency (SCWA) has increased more than 42 percent. Water purchases are the utility's single
largest cost.
While water system costs have increased, water rate revenues have not. The utility has managed
its financial resources by cutting costs where possible, by utilizing available reserves, and by
delaying capital replacement and rehabilitation projects necessary for the long -term maintenance
of water system infrastructure.
In order to adequately and responsibly support water utility operations, maintain water system
facilities, and meet service requirements, the City Council directed staff to develop a long -term
financial plan for the water utility.
In July 2014, the City retained the services of The Reed Group, Inc. to develop a ten -year water
system financial plan and to update water rates for the City's water utility. The purpose of the
study was to ensure that water rates are sufficient to meet the utility's financial and service
obligations for ongoing operation and maintenance, debt service, and capital improvements
while maintaining prudent reserves.
ITEM NO. 8
DISCUSSION
Over the past several months, City staff has been working with The Reed Group to evaluate the
water utility's financial condition and develop a plan to adequately fund current and future
system needs. A Water Rate Study Draft Report (Report) that includes a determination of water
utility financial needs and a proposed rate plan was presented to the City's Water/Wastewater
Issues Sub Committee on December 17, 2014. Upon receiving comments from the Sub
Committee, the Report has been updated and is ready for City Council review and direction.
Details of the water utility's current and estimated future revenue needs as well as the
methodology for calculating the new water rate structure can be found in the Draft Report, which
is attached for reference.
The Report also explains a proposed change in the water rate structure for single family
residential accounts to create a 2 -tier water rate structure. The 2 -tier structure is intended to help
encourage water conservation and efficient water use, and also to protect the affordability for
basic water usage. A lower initial rate will apply to the first 4,000 gallons per month of water
use, and a second higher rate will apply to water use in excess of 4,000 gallons per month. The
higher rate reflects the higher cost of purchasing water from the Sonoma County Water Agency
(SCWA).
The Report has confirmed that the current revenues do not adequately support required water
system needs, particularly needed capital replacement, rehabilitation, and upgrade projects.
Based on the findings of the Report, staff recommends the following water rate adjustment:
1. an overall water rate increase of 9.0 percent effective in July 2015, and
2. an annual adjustment to keep pace with changes in operational costs, including
the cost of purchasing water from the SCWA and inflation.
It should be noted that because of proposed changes in the water rate structure, some customer
bills will increase less than 9.0 percent and others slightly more. The exact change will depend
on a customer's meter size and water usage characteristics.
Government Code Section 53756 authorizes the City to adopt mechanisms for automatically
adjusting the level of water rates based on (1) changes to the cost of wholesale water supplies,
and (2) changes in general inflation for up to five years. It is recommended that the City adopt
mechanisms for these purposes, to be applied in January of each year. Specifically, the City
would pass- through any changes in wholesale water supply charges from SCWA by including an
adjustment to the water usage rates (but not monthly service charges) to reflect the changes to
SCWA's charges. The City would also make changes to the rates to account for inflation by
adjusting the entire water rate schedule to reflect the annual change in the Consumer Price Index,
as calculated by the US Bureau of Labor Statistics for the San Francisco - Oakland -San Jose area
(Series CUURA422SA0). Both of these automatic adjustments would help the City's water
utility to meet service and financial obligations for the next five years.
The California Constitution (Proposition 218) requires that local governments give a special
form of mailed notice to parcels regarding a proposed water rate increase at least 45 days before
holding a public hearing on the matter. If a majority of the parcels that receive water service file
valid written protests with the City before the close of the public hearing, Proposition 218 states
that the City cannot implement the proposed increase. If a majority of the parcels do not protest
the proposed increase, the City Council has the authority to implement the proposed rate
increase. The City has adopted local rules regarding the procedure for making and tabulating
ITEM NO. 8
protests via adoption of Resolution 2011 -25. A copy of those rules is attached to this report for
your reference.
NEXT STEPS:
Following City Council direction, staff would immediately proceed with mailing public hearing
notices to City water system customers.
The public hearing would occur on April 14, 2015. Depending on the amount of protests
received in writing prior to and at the public hearing, the first reading of the ordinance to adopt
new rates could occur at the same meeting. The second reading of the ordinance would occur at
the next City Council meeting and the new rates would go into effect July 1, 2015.
Department Head Approval Date: January 26, 2015
City Manager Approval Date: February 2, 2015
City Attorney Approval Date: January 27, 2015
Attachments:
1. Draft Water Rate Study Report
2. Resolution No. 2011 -25 and Procedures for Conducting Protest Hearings for
Proposed New or Increased Property- Related Fees and Charges
CITY OF ROHNERT PARK
Water Rate Study
Draft Report
February 5, 2015
THE REED GROUP, INC.
CITY OF ROHNERT PARK
Table of Contents
WATER RATE STUDY
SECTION I. EXECUTIVE SUMMARY ............................................ ..............................1
Introduction and Background ......................................................................... ..............................1
Financial Plan and Revenue Needs ................................................................ ..............................1
Proposed Water Rate Schedule ....................................................................... ..............................2
Annual Automatic Adjustment to Water Rates ............................................. ..............................3
Comparison of Proposed Water Rates with Neighboring Communities ........ ..............................4
SECTION II. WATER FINANCIAL PLAN ..................................... ..............................6
Fund Structure and Cash Flows ..................................................................... ..............................6
Financial Plan Assumptions ........................................................................... ..............................7
Financial Plan Findings and Conclusions ..................................................... .............................14
Water Shortage Financial Analysis ............................................................... .............................15
SECTION III. WATER RATES ......................................................... .............................19
Current Water Rates ................ ...............................
Customer Account Data and Water Use Estimates
Water Rate Calculations .......... ...............................
Proposed Water Rate Schedule ...............................
Annual Automatic Adjustments to Water Rates ...
THE REED GROUP, INC.
........................... .............................19
........................... .............................19
........................... .............................21
........................... .............................25
........................... .............................26
CITY OF ROHNERT PARK WATER RATE STUDY
SECTION I. EXECUTIVE SUMMARY
INTRODUCTION AND BACKGROUND
The City of Rohnert Park retained The Reed Group, Inc. to develop a ten -year water
system financial plan and to update water rates for the City's water utility. The purpose of
the study was to ensure that water rates are sufficient to meet the utility's financial and
service obligations for ongoing operation and maintenance, debt service, and capital
improvements while maintaining prudent reserves. The last adjustment to the water rates
occurred in October 2008. As used in this study, the term "water rates" refers to the
monthly service charges and water usage rates applicable to active connections to the
City's water system for the provision of water service, including fire protection services.
The scope of services for the water rate study included the following:
• Review financial goals and policy objectives
• Review current budget, existing debt obligations, and capital improvement
plans
• Prepare a ten -year financial plan and determine annual water rate revenue
requirements for the water utility
• Review the current water rate structure and recommend changes consistent
with rate setting objectives
• Develop water rate recommendations that meet the legal requirements for cost
of service
• Present preliminary recommendations to the City's Water/ Wastewater Issues
Committee to review the assumptions and conclusions from the financial plan
and rate analyses
• Prepare a water rate study report (this report) to document the analyses
performed during the study
• Present study recommendations to the City Council during a regular meeting,
and assist the City in preparing a notice of public hearing regarding the
proposed water rates
• Present final water rate recommendations during a public hearing to adopt new
rates.
The purpose of this report is to describe the analyses performed, present the financial
plan for the water utility, and summarize findings and recommendations regarding the
water rates.
FINANCIAL PLAN AND REVENUE NEEDS
The City's water rates were last increased in October 2008, and the City, region, and
state are in the midst of a multi -year drought, which has reduced water sales and related
revenue. While the financial condition of the water utility is not critical, capital
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 1
CITY OF ROHNERT PARK WATER RATE STUDY
improvement needs are not being fully or adequately funded. In addition, due to lower
than normal water revenues, the water utility may not meet debt service coverage
obligations in the current fiscal year. If the City violates covenants on water system debt,
it could jeopardize the City's credit rating and present other financial problems.
Since the City's water rates were last increased the cost of purchased water from the
Sonoma County Water Agency (SCWA) has increased by about 42 percent. In addition,
general inflation has risen about 12.5 percent. While the City's water utility has continued
to provide water service to its customers, the current financial situation limits its ability to
implement needed capital replacement, rehabilitation, and upgrade projects. The capital
improvement plan for the water utility averages about $1.4 million (in future dollars) per
year in new projects over the planning period (through FY 23 -24). Current revenues do not
adequately support this program.
It is recommended that the City adopt an overall water rate increase of 9.0 percent
effective in July 2015 to meet the financial and service obligations of the utility with respect
to ongoing operations, debt service, and capital program needs. In addition, the City
should annually adjust water rates to keep pace with changes in operational costs,
including the cost of purchases water from the SCWA.
The financial plan model reflects assumptions and estimates that are believed
reasonable at the present time. However, conditions change. It is recommended that the
City review the financial condition of the water utility annually as part of the budget
process, and perform a more comprehensive financial plan and rate update study every 3
to 5 years, unless otherwise needed sooner. The financial analysis presented in this report
indicates that the revenues generated by the water rates would not exceed the cost of
providing service, including maintaining prudent reserves for specified purposes.
Details of financial plan analyses and the recommendation to increase the overall level
of water rates by 9.0 percent, as well as to annually adjust the water rates to keep pace with
change in costs, are presented in Section II of this report.
PROPOSED WATER RATE SCHEDULE
Exhibit I -1 presents the proposed water rate schedule for July 2015. The water rates
presented in this report include rate structure changes. The water rate structure has been
modified to include:
• Development of a two -tier water usage rate structure for single family
residential customers
• Maintaining a uniform water usage rate structure for multi - family and non-
residential accounts, including irrigation accounts
Adjustments to the monthly service charges to better align them with the
capacity available through the range of meter sizes.
The two -tier water usage rate structure has been designed, in part, to help protect the
affordability of basic water usage. The higher rate for the second tier reflects the cost of
purchases water supplies from the City's wholesale water supplier, the SCWA.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 2
CITY OF ROHNERT PARK
WATER RATE STUDY
Exhibit I -1
City of Rohnert Park -- Water Utility
Schedule of Current and Proposed Water Rates (1)
Notes:
(1) Current water rates became effective October 1, 2008.
(2) Under the current rates, a discounted rate of $0.00270 per gallon applies to single
family residents and qualified multi - family units that use less than 10,000 gallons
per month.
ANNUAL AUTOMATIC ADJUSTMENT TO WATER RATES
Government Code Section 53756 authorizes the City to adopt mechanisms for
automatically adjusting the level of water rates based (1) changes to the cost of wholesale
water supplies, and (2) changes in general inflation for up to five years. It is recommended
that the City adopt mechanisms for these purposes, to be applied in January of each year.
These automatic adjustments are separate from and in addition to the 9.0 percent increase
to meet the immediate ongoing operation, debt service and capital project needs and
would only be made to reflect actual changes in wholesale water costs and actual changes
in the Consumer Price Index. The adjustment in water rates for changes in SCWA's
wholesale costs would include an adjustment to the water usage rates (but not monthly
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 3
Current (2)
July 2015
Water Usage Rate ($ /gallon)
Single Family Residential
Tier 1 (0 to 4,000 gal /mo)
$ 0.00300
$
0.00270
Tier 2 (above 4,000 gal /mo)
$ 0.00300
$
0.00367
Multi - Family and Non - Residential
All Water Usage
$ 0.00300
$
0.00315
Monthly Service Charge
1" meter or less
$ 18.32
$
18.99
1 1/2" meter
$ 30.10
$
34.78
2" meter
$ 44.27
$
53.73
3" meter
$ 79.65
$
97.93
4" meter
$ 124.49
$
161.08
6" meter
$ 242.45
$
318.96
8" meter
$ 384.00
$
508.41
Monthly Fire Protection Service Charge
2" riser
$ 20.79
$
22.66
3" riser
$ 26.46
$
28.84
4" riser
$ 33.08
$
36.06
5" riser
$ 40.64
$
44.30
6" riser
$ 44.42
$
48.42
8" riser
$ 60.48
$
65.92
10" riser
$ 72.77
$
79.32
12" riser
$ 85.05
$
92.70
Notes:
(1) Current water rates became effective October 1, 2008.
(2) Under the current rates, a discounted rate of $0.00270 per gallon applies to single
family residents and qualified multi - family units that use less than 10,000 gallons
per month.
ANNUAL AUTOMATIC ADJUSTMENT TO WATER RATES
Government Code Section 53756 authorizes the City to adopt mechanisms for
automatically adjusting the level of water rates based (1) changes to the cost of wholesale
water supplies, and (2) changes in general inflation for up to five years. It is recommended
that the City adopt mechanisms for these purposes, to be applied in January of each year.
These automatic adjustments are separate from and in addition to the 9.0 percent increase
to meet the immediate ongoing operation, debt service and capital project needs and
would only be made to reflect actual changes in wholesale water costs and actual changes
in the Consumer Price Index. The adjustment in water rates for changes in SCWA's
wholesale costs would include an adjustment to the water usage rates (but not monthly
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 3
CITY OF ROHNERT PARK WATER RATE STUDY
service charges) to reflect the relative effect of any changes to SCWA's rates and charges'.
The adjustment for general inflation would include a change in the entire water rate
schedule to reflect the annual change in the Consumer Price Index, as calculated by the US
Bureau of Labor Statistics for the San Francisco - Oakland -San Jose area (Series
CUURA422SA0). Both of these automatic adjustments would help the City's water utility
to meet service and financial obligations for the next five years. If approved both of these
adjustments could be made effective in January 2016, reflecting changes in wholesale water
rates and general inflation that occur after July 2015, when the 9.0 percent increase to meet
immediate, ongoing operation, debt service and capital program needs is made.
Details of the water rate recommendations are presented in Section III of this report.
COMPARISON OF PROPOSED WATER RATES WITH NEIGHBORING COMMUNITIES
A typical monthly water bill for residential customers in Rohnert Park is currently
lower than water bills for comparable water usage in most neighboring communities.
Even with the proposed increase in water rates, the monthly water bills for a typical single
family residential customer will be lower than all but two neighboring community. The
typical water bill for a single family customer in Rohnert Park is compared with water bills
based on current water rates of neighboring communities in Exhibit I -2.
Most of the neighboring communities also have tiered water rates for their single
family customers. All neighboring communities in Exhibit I -2 have either adopted
procedures for automatically adjusting water rates on an annual basis, or have adopted
multi -year rate schedules with specific annual rate adjustments.
1 The Sonoma County Water Agency generally adjusts its water rates and charges in July of each year,
consistent with the fiscal year. The City would make its adjustment effective in January, ensuring that the
City's adjustment accurately reflects the impacts of SCWA's adopted rates and charges.
THE REED GROUP, INC. DRAFT — 2/5/2015 PAGE 4
CITY OF ROHNERT PARK
Exhibit I -2
City of Rohnert Park -- Water Utility
WATER RATE STUDY
Comparison of Water Bills with Neighboring Communities (1)
Town of Windsor
$
31.76
City of Cotati
$
35.66
City of Rohnert Park -- CURRENT
$
37.22
City of Rohnert Park -- PROPOSED
$
40.80
City of Petaluma
$
40.85
City of Santa Rosa
$
48.13
City of Cloverdale
$
52.33
City of Healdsburg
$
59.24
City of Novato (North Marin WD)
$
60.03
City of Sebastopol
$
64.79
Notes:
(1) Reflects single family residential water bills based on 7,000 gallons and the
standard meter size for each community.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 5
CITY OF ROHNERT PARK WATER RATE STUDY
SECTION II. WATER FINANCIAL PLAN
This section of the report describes the financial plan and related recommendations for
the City's water utility. The ten -year financial plan is used to determine annual water rate
revenue requirements. The annual rate revenue requirement is the amount of revenue
needed from water rates to cover planned operating, maintenance, debt service, and capital
program costs with consideration of other revenues and financial reserves.
FUND STRUCTURE AND CASH FLOWS
The financial plan is an annual cash flow model. As a cash flow model, it differs from
standard accounting income statements, and balance sheets. The financial plan models
sources and uses of funds into, out of, and between the various funds and reserves of the
water utility.
The financial plan model is based on a fund and reserve structure not currently used by
the City, but incorporates new reserves to the existing structure for specified purposes.
This structure was discussed with staff and the City Council's Water/ Wastewater Issues
Subcommittee, with concurrence that it would provide a helpful framework for evaluating
the financial needs of the utility and for clearly demonstrating how operating and
maintenance costs, debt service obligations, and capital program needs are being
addressed. The proposed reserve structure includes an Operating Reserve and a
Drought/ Emergency Reserve within the Operating Fund, as well as a Capital Fund
separate from the Operating Fund for the purpose of meeting capital program needs.
Exhibit II -1 is a schematic diagram of the funds /reserves and major cash flows associated
with the financial plan model.
An understanding of the fund /reserve structure is helpful in understanding the
financial plan worksheets that model estimated annual cash flows through the water utility
from one year to the next. The fund /reserve structure is comprised of:
• Operating Fund - The Operating Fund is the primary fund within the water
utility. Most of the water system's revenues, including water rate revenues,
flow into the Operating Fund and all operating and maintenance costs,
including debt service payments, are paid out of this fund. Funds are also
transferred from the Operating Fund to the Capital Fund to help pay for capital
projects intended to rehabilitate and upgrade facilities.
o Operating Reserve - It is recommended that the City maintain an
Operating Reserve equal to 25 percent of annual operating and
maintenance costs, including debt service, for the water system. The
purpose of the Operating Reserve is to provide working capital and
funds for unplanned operating and maintenance expenditures. The
balance in the Water Operating Fund at the beginning of FY 14 -15 was
above the target Operating Reserve, thereby providing funds for utility
purposes.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 6
CITY OF ROHNERT PARK
Exhibit II -1
City of Rohnert Park -- Water Utility
WATER RATE STUDY
Schematic Diagram of Fund /Reserve Structure and Cash Flows
o Drought/Emergency Reserve - It is recommended that the City maintain a
Drought/ Emergency Reserve within the Operating Fund for drought or
other emergency purposes. Based on an analysis of the financial impact
of the current drought (as described later in this section), it is
recommended that the Drought/ Emergency Reserve be funded initially
at $250,000. The current balance in the Operating Fund is sufficient to
fund this reserve, and this recommended reserve balance is included for
the duration of the planning period.
o Available Balance - The balance in the Operating Fund in excess of the
target amounts for the Operating Reserve and the Drought/ Emergency
Reserve is shown in the financial plan as Available Balance. After all
other obligations are met the Available Balance is used to offset rate
increases. The financial plan model generally seeks to reduce any
Available Balance over time. A negative value for the Available Fund
Balance would indicate shortfalls in maintaining the minimum
Operating Reserve and /or Drought/ Emergency.
• Capital Fund - The Capital Fund is used to account for revenues and funds
available for capital project expenditures. Capital projects funded from this
fund are intended to rehabilitate, upgrade, and expand the water system to
meet current and future needs of the water utility. The financial plan model
generally seeks to maintain a positive balance in the Capital Fund while also
covering the costs of planned capital improvement projects. The Capital
Projects Fund is used to account for connection fee or capacity charge revenue,
and also reflects a transfer of funds from the Operating Fund to the Capital
Fund in support of the capital improvement program.
FINANCIAL PLAN ASSUMPTIONS
The financial plan was created to reflect the FY 14 -15 budget and financial conditions as
of the beginning of the fiscal year. The financial plan also reflects the City's debt service
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 7
OPERATING FUND
Operations and
Maintenance
Other Operating
Operating Reserve
SCWA Wtr. Purch.
Revenue
Drought /Emerg. Reserve
Interest
Debt Service
Earnings
CAPITAL FUND
Grant/Loan/Debt
Capital Projects
Proceeds
Connection Fees J__J
o Drought/Emergency Reserve - It is recommended that the City maintain a
Drought/ Emergency Reserve within the Operating Fund for drought or
other emergency purposes. Based on an analysis of the financial impact
of the current drought (as described later in this section), it is
recommended that the Drought/ Emergency Reserve be funded initially
at $250,000. The current balance in the Operating Fund is sufficient to
fund this reserve, and this recommended reserve balance is included for
the duration of the planning period.
o Available Balance - The balance in the Operating Fund in excess of the
target amounts for the Operating Reserve and the Drought/ Emergency
Reserve is shown in the financial plan as Available Balance. After all
other obligations are met the Available Balance is used to offset rate
increases. The financial plan model generally seeks to reduce any
Available Balance over time. A negative value for the Available Fund
Balance would indicate shortfalls in maintaining the minimum
Operating Reserve and /or Drought/ Emergency.
• Capital Fund - The Capital Fund is used to account for revenues and funds
available for capital project expenditures. Capital projects funded from this
fund are intended to rehabilitate, upgrade, and expand the water system to
meet current and future needs of the water utility. The financial plan model
generally seeks to maintain a positive balance in the Capital Fund while also
covering the costs of planned capital improvement projects. The Capital
Projects Fund is used to account for connection fee or capacity charge revenue,
and also reflects a transfer of funds from the Operating Fund to the Capital
Fund in support of the capital improvement program.
FINANCIAL PLAN ASSUMPTIONS
The financial plan was created to reflect the FY 14 -15 budget and financial conditions as
of the beginning of the fiscal year. The financial plan also reflects the City's debt service
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 7
CITY OF ROHNERT PARK WATER RATE STUDY
obligations and capital improvement program, as identified by City staff, during the ten -
year planning period.
The process used to develop the financial plan involved estimating future revenues and
expenditures based on estimates of future conditions using the current budget, existing
debt service schedules and a capital improvement plan provided by City staff. The
financial plan is based on the best available information and its assumptions are believed
to be reasonable; however, no assurance can be provided as to the accuracy and
completeness of future estimates. The proposed automatic annual adjustments help
protect the City and ratepayers from some of the uncertainty associated with financial plan
assumptions, because rate adjustments will be based on the actual cost of the wholesale
water supply and the actual inflation experienced, rather than on the inflation assumptions
made in the model. Primary assumptions reflected in financial plan analyses are described
below, with additional information presented in Exhibit II -2:
• Interest Rates - Interest earned on fund /reserve balances is estimated to be 0.5
percent per year in FY 15 -16 and FY 16 -17, 0.75 percent in FY 17 -18 and FY 18-
19, 1.0 percent in FY 19 -20 and FY 20 -21, and then 1.25 percent per year for the
remainder of the planning period. Interest calculations are based on beginning -
of -year balances. These interest rates reflect the current return from the Local
Agency Investment Fund (LAIF), which is currently 0.26 percent, as well as a
gradual return towards historical averages. Interest accrues to each of the
funds. The City also pays interest on outstanding long -term debt obligations.
The interest payments on outstanding debt are those contained in existing
contracts and repayment schedules.
• Inflation Rates - The financial plan analyses include general inflation at 3.0
percent per year, SCWA water rate inflation at 5.0 percent per year, and
construction inflation at 3.0 percent per year. As stated above, the proposed
automatic annual adjustments will be used to ensure that water rates are
adjusted for the actual inflation rates experienced, rather than the assumptions
included in the financial plan. General inflation is currently about 3.0 percent
per year, as reported by the Bureau of Labor Statistics for the San Francisco -
Oakland -San Jose area. The SCWA has developed its own long -term financial
plan, which illustrates that their water rates will increase by 4 to 6 percent
annually to meet their operation, debt service and capital program
requirements. Based on this, a 5 percent per year average is used to model
changes to the SCWA's rates. Construction inflation, as indicated by the
Engineering News Record's 20- Cities Construction Cost Index has increased about
3.0 percent per year for the past five years. Each of these inflation assumptions
has been reviewed with City staff and is reasonable for financial planning
purposes.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 8
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Exhibit II -2
City of Rohnert Park
water utwty rmanclal Plan Assumptions
FY 12 -13A FY 13 -14A FY 14 -ISB FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 FY 20 -21 FY 21 -22 FY 22 -23 FY 23 -24
Financial Assumptions
General Inflation
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
SCWA Water Rate Incr.
5.0%
5.0%
5.0%
5.0%
5.0%
5.0%
5.0%
5.0%
5.0%
Construction Inflation
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
Interest Earnings
0.50%
0.50%
0.75%
0.75%
1.00%
1.00%
1.25%
1.25%
1.25%
Water Connection Fee
$ 1,715
$ 1,715
$ 1,715
$ 1,715
$ 1,715
$ 1,715
$ 1,715
$ 1,715
$ 1,715
$ 1,715
Operating Reserve
25°/
of operating and maintenance expense, including
debt service
Rate Stabilization Reserve
$ 250,000
Customer and Water Use Assumptions
No. of Customer Accounts
8,636
8,679
8,722
8,766
8,810
8,854
8,898
8,942
8,987
9,032
9,077
No. of 1" Equivalent Meters
10,536
10,579
10,622
10,666
10,710
10,754
10,798
10,842
10,887
10,932
10,977
Customer Growth Rate
0.5%
0.5%
0.5%
0.5%
0.5%
0.5%
0.5%
0.5%
0.5%
0.5%
Annual Water Use (tg)
1,352,232
1,369,825
1,308,000
1,354,000
1,402,000
1,409,000
1,416,000
1,423,000
1,430,000
1,437,000
1,444,000
1,451,000
Annual Water Use (AF)
4,150
4,204
4,014
4,155
4,303
4,324
4,346
4,367
4,389
4,410
4,431
4,453
Water Demand Factor
1.1%
_5%
3%
3%
poi
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Water Production and Water Supply Costs
Water Supplies (AF)
SCWA Water Purchases
3,839
3,452
3,068
3,222
3,281
3,300
3,323
3,347
3,370
3,393
3,417
3,440
Groundwater Production
1,083
1,522
1,600
1,500
1,500
1,400
1,400
1,400
1,400
1,400
1,400
1,400
Total Water Supplies
4,922
4,975
4,668
4,722
4,781
4,700
4,723
4,747
4,770
4,793
4,817
4,840
Unacct. for Losses
- 15.7%
- 15.5%
- 14.0%
- 12.0%
-10.0%
-8.0%
-8.0%
-8.0%
-8.0%
-8.0%
-8.0%
-8.0%
Water Supply Costs ($ /AF)
SCWA Petaluma Aqueduct
$ 672.03
$ 706.30
$ 730.68
$ 767.21
$ 805.57
$ 845.85
$ 888.14
$ 932.55
$ 979.18
$ 1,028.14
$ 1,079.55
$ 1,133.53
Groundwater Pumping
$ 183.28
$ 174.52
$ 175.00
$ 180.00
$ 185.00
$ 191.00
$ 197.00
$ 203.00
$ 209.00
$ 215.00
$ 221.00
$ 228.00
Water Supply Costs
SCWA Water Purchases
$2,580,043
$2,438,499
$2,241,407
$2,471,900
$2,642,800
$2,791,400
$2,951,700
$3,121,000
$3,300,000
$3,489,000
$3,688,600
$3,899,500
Groundwater Pumping
$ 198,547
$ 265,651
$ 280,000
$ 270,000
$ 277,500
$ 267,400
$ 275,800
$ 284,200
$ 292,600
$ 301,000
$ 309,400
$ 319,200
Total Water Supply Costs
$2,778,590
$2,704,150
$2,521,407
$2,741,900
$2,920,300
$3,058,800
$3,227,500
$3,405,200
$3,592,600
$3,790,000
$3,998,0 00
$4,218,700
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CITY OF ROHNERT PARK
WATER RATE STUDY
Growth Projections - The financial plans assume that the customer base (number
of active service connections) will grow by 0.5 percent per year throughout the
planning period. This estimate is between the estimates incorporated into the
City's 2010 Urban Water Management Plan and the actual growth rate over the
past decade, as indicated in the City's annual Public Water System Statistics
reports submitted to the California Department of Water Resources. The
estimate is believed to be reasonable for financial planning purposes because it
correlates well with both the development proposals currently moving through
the City's approval process and limits established by the City's growth
management ordinance, and has been reviewed with City staff.
Customer Demand - Average customer water demands are assumed to rebound
from the current drought levels over a two -year period based on the removal of
restrictions on water use imposed because of the drought and the water use
targets adopted by the City in accordance with the Water Conservation Act of
2009. While a return to normal water supplies is reflected in the financial plan
analysis, continuation of the drought could result in sustained reduced
customer water demands. The assumption used is believe reasonable for
financial planning purposes because it is consistent with the water use targets
adopted by the City in accordance with the Water Conservation Act of 2009,
and has been reviewed with City staff.
Operation and Maintenance Costs - The financial plan model is based on current
operating and maintenance costs as reflected in the FY 14 -15 operating budget,
with future estimates based on the inflation and growth assumptions described
above.. Assumptions were reviewed with City staff. The financial plan also
reflects City staff's estimate that, with the exception of drought conditions, it
will use about 1,400 AF per year of groundwater based on its long -term goal of
managing groundwater use sustainably, consistent with the adopted
Groundwater Management Plan for the Santa Rosa Plain Groundwater Basin.
The balance of the City's potable water supplies provided by the SCWA2.
Capital Improvement Program - The water utility's capital improvement plan, as
developed by staff, includes multiple projects totaling nearly $14.2 million (in
inflated future dollars) over a ten -year period to be funded by the water utility.
The financial plan assumes that capital projects will be funded from user rates,
connection fees, and available reserves. No new long -term debt is included in
the financial plan analysis. The capital improvement plan reflected in the
financial plan is presented in Exhibit II -3.
• Debt Obligations - Existing water system long -term debt obligations are
summarized in Exhibit II -4. The water utility currently pays about $470,000
annually on debt service related to debt issues in 2002 and 2005. One of the
requirements associated with bond financing is to maintain rates and other
water system revenues at levels sufficient to meet debt service coverage
requirements. At present, the City is required to maintain water system
2 The City also plans to continue to offset approximately 1,000 acre -feet per year of irrigation use with recycled
water.
THE REED GROUP, INC. DRAFT — 2/5/2015 PAGE 10
CITY OF ROHNERT PARK
WATER RATE STUDY
revenues at a level that covers all ongoing operating and maintenance costs, as
well as 1.20 times annual debt service. Due to the current drought conditions
(with reduced water sales) current water system revenues appear insufficient to
meet this requirement. To meet its bond covenants, the City needs to increase
water rates such that this requirement is met.
Exhibit II -5 provides the details of the financial plan model of the City's water utility.
It illustrates how a 9.0 percent overall increase in water rates in FY 15 -16 will provide
the financial capacity for the water utility to continue to meet financial and service
obligations, including meeting debt service obligations and adequately supporting the
planned capital improvement program. Exhibit II -6 graphically summarizes the
annual revenues, expenses, and year -end Operating Fund balance through the
planning period.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 11
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Exhibit II -3
City of Rohnert Park -- Water Utility
Summary of Capital Imorovement Proaram
Exhibit II -4
City of Rohnert Park -- Water Utility
summary OT ueot service
FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 FY 20 -21 FY 21 -22 FY 22 -23 FY 23 -24 1
Series 2002C - Water and Wastewater Revenue Bond
FY 14 -15
FY 15 -16
FY 16 -17
FY 17 -18
FY 18 -19
FY 19 -20
FY 20 -21 FY 21 -22 FY 22 -23 FY 23 -24
Funding
Water Main Improv. Project
2,336,700
105,000
110,000
115,000
115,000
120,000
125,000
PFF
Recycled Water System Expansion
145,000
50,000
600,000
49,005
45,415
41,325
36,825
PFF
Water Storage Tank #8
21,713
15,863
4,561,100
3,263
Total Payment
149,005
Developer
Commerce Wtr. Line Replacement
151,825
147,225
147,225
146,713
340,000
149,675
148,263
Water
2011 Water Meter Install. Project
260,000
1,005,000
895,000
780,000
665,000
545,000
420,000
Water
Well Rehabilitation Program
-
Series 2005 - Water Revenue Bond
100,000
100,000
100,000
Water
Fire Hydrant and Hydr. Valve Repl.
180,000
180,000
155,000
160,000
Water
Well and Tank Site Upgrades
100,000
185,000
190,000
100,000
100,000
215,000
225,000
Water
Wtr. Serv. Laterals - Eastside Trunk Rt.
100,000
153,709
147,174
140,274
132,958
125,153
116,913
Water
Adrian Dr. Wtr. Sys. Replac. -Phase 2
951,187
Total Payment
320,396
319,764
318,709
317,174
315,274
Water
Water Services Leak Project
316,913
150,000
800,000
314,147
Outstanding Balance
3,780,000
3,620,000
Water
S. Barbara /Bobbie /Boris Wtr. Sys. Repl.
3,110,000
2,925,000
289,000
1,989,000
2,325,000
2,110,000
1,885,000
Water
Tank #5 Painting
70,600
485,600
Water
Future Project Placeholder
1,000,000
1,250,000 1,250,000 1,250,000 1,250,000
Water
Annual Totals
3,818,487
685,600
6,250,100
2,369,000
720,000
1,100,000
1,250,000 1,250,000 1,250,000 1,250,000
Total with Inflation
3,818,000
706,000
6,631,000
2,589,000
810,000
1,275,000
1,493,000 1,537,000 1,583,000 1,631,000
Total from Water Fund
1,482,000
655,000
1,155,000
2,589,000
810,000
1,275,000
1,493,000 1,537,000 1,583,000 1,631,000
Exhibit II -4
City of Rohnert Park -- Water Utility
summary OT ueot service
FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 FY 20 -21 FY 21 -22 FY 22 -23 FY 23 -24 1
Series 2002C - Water and Wastewater Revenue Bond
Principal Payment
100,000
105,000
110,000
115,000
115,000
120,000
125,000
135,000
140,000
145,000
Interest Payment
49,005
45,415
41,325
36,825
32,225
27,225
21,713
15,863
9,675
3,263
Total Payment
149,005
150,415
151,325
151,825
147,225
147,225
146,713
150,863
149,675
148,263
Outstanding Balance
1,110,000
1,005,000
895,000
780,000
665,000
545,000
420,000
285,000
145,000
-
Series 2005 - Water Revenue Bond
Principal Payment
155,000
160,000
165,000
170,000
175,000
185,000
190,000
200,000
210,000
215,000
225,000
Interest Payment
165,396
159,764
153,709
147,174
140,274
132,958
125,153
116,913
108,069
98,772
89,147
Total Payment
320,396
319,764
318,709
317,174
315,274
317,958
315,153
316,913
318,069
313,772
314,147
Outstanding Balance
3,780,000
3,620,000
3,455,000
3,285,000
3,110,000
2,925,000
2,735,000
2,535,000
2,325,000
2,110,000
1,885,000
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Exhibit II -5
City of Rohnert Park
(1) The financial plan reflects the proposed automatic rate adjustments in January of each year for (1) changes in SCWA water purchase costs, and (2) general inflation, as described in Section III.
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water utmty rrrtanclal Plan
FY 12 -13A
FY 13 -14A
FY 14 -ISB
FY 15 -16
FY 16 -17
FY 17 -18
FY 18 -19
FY 19 -20
FY 20 -21
FY 21 -22
FY 22 -23
FY 23 -24
July 2015
Rate Adjustment (1) - ->
9.00%
WATER OPERATING FUND (511)
Beginning Balance
6,675,484
7,488,331
6,510,590
4,846,200
3,935,500
3,205,500
2,545,500
2,427,700
2,278,900
2,297,300
2,309,800
2,431,400
Revenues
Water Rate Revenue
6,699,626
6,162,388
6,008,000
6,843,000
7,355,000
7,755,000
8,179,000
8,626,000
9,100,000
9,601,000
10,131,000
10,692,000
Fire Service Charges
-
222,210
222,210
242,200
249,500
257,000
264,700
272,600
280,800
289,200
297,900
306,800
Miscellaneous Revenue
649,629
297,753
15,000
15,500
16,000
16,500
17,000
17,500
18,000
18,500
19,100
19,700
Interest Earnings
25,676
18,577
27,500
24,200
19,700
24,000
19,100
24,300
22,800
28,700
28,900
30,400
Total Revenues
7,374,931
6,700,928
6,272,710
7,124,900
7,640,200
8,052,500
8,479,800
8,940,400
9,421,600
9,937,400
10,476,900
11,048,900
Expenses
Administration
120,390
67,985
111,973
115,300
118,800
122,400
126,100
129,900
133,800
137,800
141,900
146,200
Human Resources
-
12,429
45,116
46,500
47,900
49,300
50,800
52,300
53,900
55,500
57,200
58,900
Finance
296,863
292,418
336,784
346,900
357,300
368,000
379,000
390,400
402,100
414,200
426,600
439,400
Development Services
80,312
28,157
44,675
46,000
47,400
48,800
50,300
51,800
53,400
55,000
56,700
58,400
Public Works
1,116,948
1,265,963
1,394,757
1,436,600
1,479,700
1,524,100
1,569,800
1,616,900
1,665,400
1,715,400
1,766,900
1,819,900
Other Services & Supplies
465,672
546,711
610,441
628,800
647,700
667,100
687,100
707,700
728,900
750,800
773,300
796,500
Utilities (GW Pumping)
198,547
265,651
280,000
270,000
277,500
267,400
275,800
284,200
292,600
301,000
309,400
319,200
Sonoma County Wtr. Agency
2,580,043
2,438,499
2,241,407
2,471,900
2,642,800
2,791,400
2,951,700
3,121,000
3,300,000
3,489,000
3,688,600
3,899,500
Contract. /Prof. Services
206,980
206,690
422,252
434,900
447,900
461,300
475,100
489,400
504,100
519,200
534,800
550,800
Bad Debt Expense
31,562
22,292
25,000
25,800
26,600
27,400
28,200
29,000
29,900
30,800
31,700
32,700
Capital Outlay
-
143,230
340,000
150,000
154,500
159,100
163,900
168,800
173,900
179,100
184,500
190,000
Debt Service
467,951
469,401
470,180
470,100
469,000
462,500
465,200
461,900
467,800
467,800
462,100
314,200
Trans. to Ret. Med. Trust Fund
112,000
145,000
73,000
75,200
77,500
79,800
82,200
84,700
87,200
89,800
92,500
95,300
Reimb. of Retiree Medical
-
396,000
159,000
163,800
168,700
173,800
179,000
184,400
189,900
195,600
201,500
207,500
Trans. to Veh. /Eq. Repl. Fund
52,000
-
100,742
103,800
106,900
110,100
113,400
116,800
120,300
123,900
127,600
131,400
Trans. to Capital Proj. Fund
832,816
1,378,243
1,481,737
1,400,000
1,400,000
1,400,000
1,000,000
1,200,000
1,200,000
1,400,000
1,500,000
1,700,000
Turnback
(200,000)
(150,000)
(100,000)
Total Expenses
6,562,084
7,678,669
7,937,064
8,035,600
8,370,200
8,712,500
8,597,600
9,089,200
9,403,200
9,924,900
10,355,300
10,759,900
Ending Balance
7,488,331
6,510,590
4,846,236
3,935,500
3,205,500
2,545,500
2,427,700
2,278,900
2,297,300
2,309,800
2,431,400
2,720,400
Operating Reserve (25 %)
1,391,000
1,440,000
1,581,000
1,611,000
1,679,000
1,737,000
1,806,000
1,876,000
1,951,000
2,029,000
2,108,000
2,156,000
Drought /Emerg. Reserve ($250k)
-
-
-
250,000
250,000
250,000
250,000
250,000
250,000
250,000
250,000
250,000
Available Balance
6,097,331
5,070,590
3,265,236
2,074,500
1,276,500
558,500
371,700
152,900
96,300
30,800
73,400
314,400
DS Coverage (1.20 min.)
4.63
1.85
0.98
2.42
2.83
3.02
3.30
3.70
4.03
4.45
4.96
8.00
WATER CAPITAL FUND
Beginning Balance
-
-
-
73,400
892,500
1,217,500
113,100
379,400
383,700
170,000
112,300
107,900
Revenues
Transfer from Operations
832,816
1,378,243
1,481,737
1,400,000
1,400,000
1,400,000
1,000,000
1,200,000
1,200,000
1,400,000
1,500,000
1,700,000
Connection Fees
73,700
73,700
75,500
75,500
75,500
75,500
75,500
77,200
77,200
77,200
Interest Earnings
400
4,500
9,100
800
3,800
3,800
2,100
1,400
1,300
Total Revenues
832,816
1,378,243
1,555,437
1,474,100
1,480,000
1,484,600
1,076,300
1,279,300
1,279,300
1,479,300
1,578,600
1,778,500
Expenses
Water System Projects
832,816
1,378,243
1,482,000
655,000
1,155,000
2,589,000
810,000
1,275,000
1,493,000
1,537,000
1,583,000
1,631,000
(see CIP Table)
Total Expenses
832,816
1,378,243
1,482,000
655,000
1,155,000
2,589,000
810,000
1,275,000
1,493,000
1,537,000
1,583,000
1,631,000
Ending Balance
-
-
73,437
892,500
1,217,500
113,100
379,400
383,700
170,000
112,300
107,900
255,400
(1) The financial plan reflects the proposed automatic rate adjustments in January of each year for (1) changes in SCWA water purchase costs, and (2) general inflation, as described in Section III.
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CITY OF ROHNERT PARK
Exhibit II -6
City of Rohnert Park -- Water Utility
Financial Plan Summary
WATER RATE STUDY
FINANCIAL PLAN FINDINGS AND CONCLUSIONS
The preceding portion of this section described the basic framework and assumptions
underlying the financial analyses. Specific findings and conclusions pertaining to the
water utility are presented below, beginning with a description of the current situation. At
present, the City's water utility has:
• Sufficient cash in the Operating Fund to maintain the Operation Reserve and
Drought/ Emergency Reserve, as recommended,
• Current annual water utility revenues of about $6.3 million, and
• Current annual operating and maintenance costs, including debt service
obligations totaling about $6.45 million,
• Planned water system capital improvements in FY 14 -15 totaling about $1.5
million,
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 14
CITY OF ROHNERT PARK
WATER RATE STUDY
• Estimated debt service coverage in FY 14 -15 of 0.98 (the minimum required is
1.20).3
An increase in water rates is needed in order to offset the effects of inflation over the
past 6.5 years since the last rate increase, to maintain financial stability of the City's water
utility, to cover ongoing operating and maintenance costs, to meet debt service obligations,
to provide adequate funding for planned water system improvements, and to maintain
prudent financial reserves. Since the City's water rates were last increased the cost of
purchased water from the SCWA has increased by about 42 percent. In addition, general
inflation has risen about 12.5 percent. The City has absorbed these cost increases without
increasing rates, but this practice is now jeopardizing the City's ability to maintain the
appropriate level of investment in its utility. It is recommended that the City increase
water rates by an overall 9.0 percent effective in July 2015 to achieve these results this
increase will allow the City to sustainably absorb the previous impacts of SCWA increases
and inflation. Any lower rate increase would result in the water utility not meeting one or
more of these objectives. In addition, the City should adopt an automatic adjustment
program so that it can adjust water rates to reflect the actual changes in cost associated
with SCWA water purchases and to counter the effects of general inflation moving
forward. The proposed annual adjustment program to offset the effects of SCWA cost
changes and of general inflation is described in the next section. The water rate revenue
estimates reflected in the financial plan shown in Exhibit II -5 incorporate estimates for
these adjustments, but the proposed program will be based on the actual rate increases
made by the SCWA and the actual inflation rate experienced by the City, ensuring that the
annual adjustments will reflect the actual cost of service.
The financial plan model reflects assumptions and estimates that are believed
reasonable at the present time. However, conditions change. It is recommended that the
City review the financial condition of the water utility annually as part of the budget
process, and perform a more comprehensive financial plan and water rate update study
every 3 to 5 years, unless otherwise needed sooner.
WATER SHORTAGE FINANCIAL ANALYSIS
This water rate study also included an analysis of the financial impacts associated with
drought and reduced water sales. Coming on the heel of a very dry year in 2013, the
continuation of dry conditions in 2014 resulted in the Governor requesting a 20 percent
reduction in water use throughout California and the State Water Resources Control Board
adopting an emergency regulation requiring all urban water suppliers to enforce programs
that reduce outdoor water usage. The City of Rohnert Park, like other communities in the
state and region, reacted by asking customers to reduce water usage and implementing
restrictions on outdoor water use.
The City's water utility can be affected in several ways by drought conditions.
Changes in operating and maintenance costs and revenues can include:
3 Debt service coverage is calculated as net revenues (defined as gross revenues minus annual operating and
maintenance expenses) divided by annual debt service. Existing debt covenants require that debt service
coverage exceed 1.20.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 15
CITY OF ROHNERT PARK WATER RATE STUDY
• Reduced water sales and water sales revenue
• Reduced water purchases and water purchase costs
• Increased groundwater production and production costs
• Increased water conservation program costs.
While the reduction in water sales revenue will be partially offset by the reduction in
water purchase and production costs, revenue may decline more than costs creating a
financial deficit. Increased water conservation program costs, including education and
assistance programs, add to the financial deficit created by water shortage.
In response to water shortage, and the financial deficit created, the City has the ability
to take several actions. The analysis presented herein focuses on two potential courses of
action, including:
• Using available financial reserves, including designating a portion of reserves
for drought/ emergency purposes
• Supplementing water rate revenues through imposition of water shortage
surcharges.
The City could also reduce operating and maintenance costs, where possible, defer
capital projects, or seek outside funding sources to help bridge a financial deficit.
Using the financial plan model, an analysis of the potential financial impacts of water
shortages has been modeled. The analysis includes estimating the magnitude of reduced
revenue, reduced costs, and increased costs that may be associated with each stage of
water shortage. Exhibit II -7 summarizes estimated FY 14 -15 operating revenues and
expenses under normalized water supply conditions and under various stages of water
shortage, as defined in the City's Water Shortage Emergency Plan.
The shortage analysis starts with normal conditions whereby revenues and expenses
are effectively in balance. Under water shortage conditions, a financial deficit is likely to
emerge and increase with increasing severity of drought conditions. Analyses indicate that
the City of Rohnert Park has an advantage that other communities do not have. During
drought conditions, the City has the ability to shift its water supply mix to place increased
emphasis on groundwater production. Because groundwater is less expensive to produce
(in the short -term) than purchasing water from the SCWA, the City has the ability to
largely reduce expenses almost to the extent of reduces water sales revenue. While other
communities are faced with implementing some form of water shortage rates, because of
its cost structure and water supply flexibility, the City of Rohnert Park can largely mitigate
the financial impact of water shortage through use of available reserves.
Exhibit II -8 presents the analysis of estimated FY 14 -15 annual revenue and expenses
at each stage of water shortage, based on the use of a designated Drought/ Emergency
Reserve. Analyses presented in Exhibit II -8 suggest that a Drought/ Emergency Reserve of
$250,000 should be sufficient to bridge the financial deficit created by one or multiple years
of moderate drought, and even a year of the most severe drought conditions, based on the
analyses and assumptions incorporated therein. This analysis assumes that the City
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 16
CITY OF ROHNERT PARK
WATER RATE STUDY
chooses to shift its water supply mix during periods of shortage to help limit the increased
costs that might otherwise be associated with drought conditions.
As a result of this analysis, it is recommended that the City establish and maintain a
Drought/ Emergency Reserve with a balance of at least $250,000. At present, the City has
sufficient funds in the Water Operating Fund to fund this reserve. The proposed water
rates do not provide funding for this recommended reserve. At this time, it appears there
is no need to implement water shortage surcharges for drought purposes.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 17
CITY OF ROHNERT PARK
Exhibit II -7
City of Rohnert Park -- Water Utility
r-stimatea rinanciai
Use Reduction Goals - ->
Est. Financial Impact from Water Shortage
Reduced Water Rate Revenue
Reduced Surface Water Purchase Costs
Reduced Groundwater Production Costs
Increased Water Conservation Costs _
Est. Total Financial Deficit $
Multi- Pronged Corrective Strategy
Use of Drought /Emergency Reserves (2)
Impose Water Shortage Charge (3) _
Total Corrective Actions $
Water Shortage Charge >
WATER RATE STUDY
creates oy water snortages try 14-1*
Normal Stage 1 Stage 2 Stage 3 Stage 4
Ipply (1) Voluntary Mandatory Mandatory Mandator
None 10% 20% 30% 50%
$
(397,000)
$
(794,000)
$ (1,190,000)
$ (1,986,000)
$
414,100
$
828,200
$ 1,242,300
$ 1,997,500
$
(17,500)
$
(35,000)
$ (52,500)
$ (70,000)
$
(13,600)
$
(38,600)
$ (63,600)
$ (88,600)
$
(14,000)
$
(39,400)
$ (63,800)
$ (147,100)
$
14,000
$
39,400
$ 63,800
$ 147,100
3,178,000
$ 2,782,000
$ 1,986,000
Water Shortage Charge Rev. (3)
- $
14,000
$
39,400
$ 63,800
$ 147,100
$
237,200
$ 237,200
0%
0%
0%
Notes:
(1) The FY 14 -15 budget and related revenue and expense estimates were adjusted to reflect a normal water supply year.
(2) Amounts shown are the estimated reduction in Drought /Emergency reserves due to water shortage.
(3) Because of limited financial risk, water shortage charges appear not needed and not recommended at this time.
Exhibit II -8
City of Rohnert Park -- Water Utility
Estimated Financial Impact of Water Shortage with Mitigation Responses (FY 14 -15)
Notes:
(1) The FY 14 -15 budget and related revenue and expense estimates were adjusted to reflect a normal water supply year.
(2) Water usage charge revenue will decline in proportion to water sales volume.
(3) Because of limited financial risk, water shortage charges appear not needed and not recommended at this time.
(4) Includes administration, human resources, finance, development services, and bad debt expenses.
(5) Increases in proportion with the increased reliance on groundwater production.
(6) Decreases in proportion with the reduction in SCWA water purchases.
(7) Increases with increasing severity of water shortage conditions.
(8) Plug figure to balance revenue and expenses under normal supply condition.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 18
Normal
Supply (1)
Stage 1
Voluntary
Stage 2
Mandatory
Stage 3
Mandatory
Stage 4
Mandatory
Use Reduction Goals >
None
10%
20%
30%
50%
Revenues
Water Service Charge Revenue
$
2,179,000
$ 2,179,000
$
2,179,000
$ 2,179,000
$ 2,179,000
Water Usage Charge Revenue (2)
$
3,972,000
$ 3,575,000
$
3,178,000
$ 2,782,000
$ 1,986,000
Water Shortage Charge Rev. (3)
$
-
$ -
$ -
Other Operating Revenue
$
237,200
$ 237,200
$
237,200
$ 237,200
$ 237,200
Interest Earnings
$
27,500
$ 27,500
$
27,500
$ 27,500
$ 27,500
Total Revenues
$
6,415,700
$ 6,018,700
$
5,621,700
$ 5,225,700
$ 4,429,700
(% of normal)
94%
88%
81%
69%
Expenditures and Transfers
Administration (4)
$
563,500
$ 563,500
$
563,500
$ 563,500
$ 563,500
Public Works
$
1,394,800
$ 1,394,800
$
1,394,800
$ 1,394,800
$ 1,394,800
Other Services & Supplies
$
599,000
$ 599,000
$
599,000
$ 599,000
$ 599,000
Groundwater Production (5)
$
245,000
$ 262,500
$
280,000
$ 297,500
$ 315,000
SCWA Water Purchases (6)
$
2,387,500
$ 1,973,400
$
1,559,300
$ 1,145,200
$ 390,000
Contract. /Prof. Services
$
422,300
$ 422,300
$
422,300
$ 422,300
$ 422,300
Water Conservation (7)
$
11,400
$ 25,000
$
50,000
$ 75,000
$ 100,000
Capital Outlay
$
340,000
$ 340,000
$
340,000
$ 340,000
$ 340,000
Debt Service
$
470,200
$ 470,200
$
470,200
$ 470,200
$ 470,200
Trans. to Ret. Med. Trust Fund
$
73,000
$ 73,000
$
73,000
$ 73,000
$ 73,000
Reimb. of Retiree Medical
$
159,000
$ 159,000
$
159,000
$ 159,000
$ 159,000
Trans. to Veh. /Eq. Repl. Fund
$
100,700
$ 100,700
$
100,700
$ 100,700
$ 100,700
Trans. to Capital Proj. Fund
$
1,481,700
$ 1,481,700
$
1,481,700
$ 1,481,700
$ 1,481,700
Planned Use of Reserves (8)
$
(1,832,400)
$ (1,832,400)
$
(1,832,400)
$ (1,832,400)
$ (1,832,400)
Total Uses of Funds
$
6,415,700
$ 6,032,700
$
5,661,100
$ 5,289,500
$ 4,576,800
(% of normal)
94%
88%
82%
71%
Surplus/ (Deficit) Due to Shortage
$
-
$ (14,000)
$
(39,400)
$ (63,800)
$ (147,100)
Notes:
(1) The FY 14 -15 budget and related revenue and expense estimates were adjusted to reflect a normal water supply year.
(2) Water usage charge revenue will decline in proportion to water sales volume.
(3) Because of limited financial risk, water shortage charges appear not needed and not recommended at this time.
(4) Includes administration, human resources, finance, development services, and bad debt expenses.
(5) Increases in proportion with the increased reliance on groundwater production.
(6) Decreases in proportion with the reduction in SCWA water purchases.
(7) Increases with increasing severity of water shortage conditions.
(8) Plug figure to balance revenue and expenses under normal supply condition.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 18
CITY OF ROHNERT PARK WATER RATE STUDY
SECTION III. WATER RATES
This section of the report presents information and analyses leading to the
development of water rate recommendations for FY 15 -16 and beyond.
CURRENT WATER RATES
The City of Rohnert Park provides water service through about 8,700 water service
connections4, including about 7,700 single family residences, and about 1,000 multi - family,
commercial, and irrigation services.
The City's current water rates were last adjusted in October 2008 and are summarized
in Exhibit III -15. Current water rates include a monthly service charge for all service
connections and uniform water rate for all customers. Additionally, monthly fire
protection charges apply to dedicated private fire service connections (related to fire
suppression requirements). At present, about 65 percent of water rate revenue is
generated from water usage charges and about 35 percent from fixed service charges.
The current uniform water usage rate is intended to discourage excessive water use
and encourage customers to conserve water. The water conservation best management
practice (BMP 1.4) promulgated by the California Urban Water Conservation Council
(CUWCC) suggests that at least 70 percent of water rate revenue should come from water
usage charges. However, that standard often places water utilities at undue financial risk,
as most water system costs are fixed.
CUSTOMER ACCOUNT DATA AND WATER USE ESTIMATES
Water rate calculations are based on a number of factors related to the City's customer
base. Factors include the number of customers, customer classes, meter size, and actual
water usage. The City provides water service through about 8,700 water service
connections (accounts). Single family customers comprise about 88 percent of the
customer accounts and about 50 percent of annual water usage. Multi- family and non-
residential customer accounts make up about 12 percent of the customers and 50 percent of
annual water usage.
4 The term "customer' is generally used in this report to refer to a water service connection that provides
water service to an individual parcels. In some cases, a parcel may be served by more than one service
connection.
5 The water rates that are the subject of this report are the property related fees associated with water service
to a parcel. They are not capacity charges as defined by Government Code Section 66013, which are charges for
facilities and paid by new development; nor are they standby charges or assessments, as defined by the
California Constitution Article XIIID.
THE REED GROUP, INC. DRAFT — 2/5/2015 PAGE 19
CITY OF ROHNERT PARK
WATER RATE STUDY
Exhibit III -1
City of Rohnert Park -- Water Utility
Schedule of Current Water Rates (1)
Notes:
(1) Effective October 1, 2008.
(2) A discounted rate of $0.00270 per gallon applies to single
family residents and qualified multi - family units that use
less than 10,000 gallons per month.
While there are extremes on both the low and high ends, average single family water
usage is about 6,800 gallons per month (about 227 gallons per day). Single family
customers also exhibit a wide variation in water usage throughout the year. Winter water
usage for single family homes averages about 4,200 per month (about 140 gpd), while
summer usage varies dramatically depending on landscape irrigation and other factors.
Water usage for multi - family dwellings is lower than for single family residences for a
variety of reasons including fewer people per household and limited landscape irrigation
(or irrigation that is separately metered). Non - residential water usage can vary
dramatically, and non - residential customers are served by meters of varying sizes to
accommodate the differences in water demands.
Service connections with different meter sizes can place different demands on the
water system. Much more water can be delivered through a 4" water meter than through a
1" meter. To relate the potential demands on the water system from customers with
different sized water meters, it is recommended that hydraulic capacity factors be used to
determine the number of equivalent meters represented by the total customer base with
variable meter sizes. For purposes of rate analysis, meters up to 1" are assigned a meter
equivalency factor of 1.0. The ratios of instantaneous flow capacities of the various meter
sizes to the capacity of a 1" meter are used to determine the meter equivalencies for larger
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 20
Current
Water Usage Rate ($ /gallon)
All Water Usage (2)
$ 0.00300
Monthly Service Charge
1" meter or less
$ 18.32
1 1/2" meter
$ 30.10
2" meter
$ 44.27
3" meter
$ 79.65
4" meter
$ 124.49
6" meter
$ 242.45
8" meter
$ 384.00
Monthly Fire Protection Service Charge
2" riser
$ 20.79
3" riser
$ 26.46
4" riser
$ 33.08
5" riser
$ 40.64
6" riser
$ 44.42
8" riser
$ 60.48
10" riser
$ 72.77
12" riser
$ 85.05
Notes:
(1) Effective October 1, 2008.
(2) A discounted rate of $0.00270 per gallon applies to single
family residents and qualified multi - family units that use
less than 10,000 gallons per month.
While there are extremes on both the low and high ends, average single family water
usage is about 6,800 gallons per month (about 227 gallons per day). Single family
customers also exhibit a wide variation in water usage throughout the year. Winter water
usage for single family homes averages about 4,200 per month (about 140 gpd), while
summer usage varies dramatically depending on landscape irrigation and other factors.
Water usage for multi - family dwellings is lower than for single family residences for a
variety of reasons including fewer people per household and limited landscape irrigation
(or irrigation that is separately metered). Non - residential water usage can vary
dramatically, and non - residential customers are served by meters of varying sizes to
accommodate the differences in water demands.
Service connections with different meter sizes can place different demands on the
water system. Much more water can be delivered through a 4" water meter than through a
1" meter. To relate the potential demands on the water system from customers with
different sized water meters, it is recommended that hydraulic capacity factors be used to
determine the number of equivalent meters represented by the total customer base with
variable meter sizes. For purposes of rate analysis, meters up to 1" are assigned a meter
equivalency factor of 1.0. The ratios of instantaneous flow capacities of the various meter
sizes to the capacity of a 1" meter are used to determine the meter equivalencies for larger
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 20
CITY OF ROHNERT PARK WATER RATE STUDY
meter sizes. This capacity relationship across meter sizes is generally used to allocate
capacity - related costs to various customers.
The foregoing customer account and water use data have been used in water rate
analysis that is presented in the remainder of this section.
WATER RATE CALCULATIONS
There are three steps to determining water rates. These are:
■ Determine annual water rate revenue requirements
■ Analyze the cost of providing service to each customer class
■ Design water rates to recover costs from each customer class.
Water Rate Revenue Requirements
The ten -year financial plan was used to identify the water rate revenue required to
meet financial obligations for each fiscal year of the planning period. The water rate
calculation presented herein is based on the revenue to be generated beginning in July
2015, and reflects the proposed 9.0 percent overall rate increase that is needed to meet
immediate ongoing operations, debt service and capital program needs. The revenue
requirement for this period is $6,708,000, which is less than the water service charges
shown in Exhibit II -5 of this report, as the amount shown in that exhibit also reflects the
estimated recommended annual adjustments to be made in January 2016 for inflation and
changes in SCWA water costs. The revenue requirement in the cost of service analysis does
not include the estimated adjustments in order to avoid "double counting' those
adjustments.
Cost of Service Analysis
Once the annual water rate revenue requirement was determined using the financial
plan model, the next step in the rate setting process was to evaluate the cost of providing
service. Water rate calculations contained herein are intended to generate the level of
revenue commensurate with the revenue requirement from the City's water service
customers. The manner in which each customer is responsible for the water utility's costs
is the determining factor in the cost of service analysis.
The water utility incurs certain types of costs associated with making water service
available to customers. Other costs are incurred as a direct result of customer water usage.
A cost of service analysis is intended to allocate the costs of providing water service to
customers in proportion to the extent to which each customer causes the costs to be
incurred. There are many approaches to cost of service analysis; some are more complex
than others. The approach used herein is commensurate with the available data, the
distinctions currently made between various types of customers, and the requirement to
fairly and reasonably reflect differences in service provisions to differently situated
customers.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 21
CITY OF ROHNERT PARK WATER RATE STUDY
The cost allocation methodology used herein begins by assigning all costs to one of
three categories. The cost allocation process is performed with data available in the City's
budget and accounting documents. The three categories include:
• Customer costs, such as meter reading and billing, are fixed costs that tend to
vary as a function of the number of customers being served. Customer costs are
allocated to customers based on the number of accounts. That is, every
customer will pay an equal share of customer - related costs.
• Capacity are also fixed costs; however, these tend to vary in relation to the
capacity of the water system and the ability to serve the demands of active
customers. Customers that place greater or lesser burdens on the capacity of
the water system should bear greater or lesser shares of these costs. The sizing
of the water system is based on the potential demand that each customer could
place on the water system. Capacity costs are allocated to customers based on
the hydraulic capacity of the water meter. The hydraulic capacity factors are
shown in Exhibit III -2 (below), and reflect the ratio of the rated flow capacity of
each meter size to the rated flow capacity of a 1" meter. The hydraulic capacity
reflects the potential demand that a customer could place on the water system
at any given time. A customer with a large meter size will be assigned a large
share of fixed capacity- related costs than one with a smaller meter. Capacity
costs include costs associated with the water system's capacity including
contributions to the capital program, debt service, maintenance costs, and
certain fixed operating costs.
• Commodity costs are variable costs that vary with the amount of actual water
use. Water treatment costs and energy costs are two typical examples.
However, in an effort to encourage water conservation, fixed costs are
frequently included in commodity components such that a majority of costs are
recovered on the basis of usage. Even though some commodity costs are fixed,
rather than variable, it is reasonable to allocate these costs to customers on the
basis of usage, rather than the capacity relationship expressed by meter size. A
significant portion of the water utility's fixed costs is recovered through water
usage charges.
The water conservation best management practice for retail water rates (BMP 1.4), as
promulgated by the CUWCC, specifies that at least 70 percent of water rate revenue be
generated through usage charges. The City's current water rates generate about 65 percent
of revenue from usage (commodity) charges. However, this is due in large part to reduced
water usage during the current drought. Proposed water rates maintain this revenue mix,
and continue to provide an important water conservation incentive. As water usage
rebounds a greater share of rate revenue will be derived from water usage charges.
Based on a review of estimated costs for FY 15 -16 for the water utility, customer service
costs are estimated to be about 5 percent of the annual water rate revenue requirement.
This leaves 30 percent of the revenue requirement allocated to capacity costs. In summary,
the cost allocation resulted in a distribution of costs to customer, capacity, and commodity
categories at about 5 percent, 30 percent, and 65 percent, respectively.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 22
CITY OF ROHNERT PARK
Water Rate Design
WATER RATE STUDY
The third step in the rate setting process is the design of water rates to recover costs
from each customer class and generate the revenue needed for the utility. The City's
current water rates include both fixed monthly service charges and a uniform water usage
rate. Exhibit III -2 presents the calculation of monthly service charges and water usage
rates for the water rates proposed for FY 15 -16. The calculation of each of these is
described below.
Service Charges
Service charges are intended to recover the customer and capacity costs identified
through the cost of service analysis. Service charges apply to all customer water bills,
regardless of the amount of water actually used. Customers that use no water during a
month should still be required to pay the monthly service charge, as service is immediately
available to them. In calculating service charges customer costs are allocated equally to all
customers and capacity costs are allocated based on meter size in relation to the hydraulic
capacity associated with the various meter sizes.
The proposed monthly service charge for a 1" meter (typical for a single family home)
is $18.99. Service charges for larger meter sizes vary from $34.78 to $508.41, depending on
meter sizes ranging from 1 1 /2" to 8 ". All of these charges are higher than current service
charges, but properly reflect the capacity relationship across meter sizes, as well as the
revenue needs of the utility. The variation of service charges through meter sizes reflects
the fact that a small portion of water system costs are directly related to the number of
customers served. A majority of fixed costs are allocated on a capacity basis as reflected by
the meter size. The changes to the service charges across the range of meter sizes better
reflects the cost of providing service to customers of varying meter sizes. At present, this
capacity relationship is not fully expressed in the rates.
Water Usage Rates
The current water rates include a uniform usage rate for all customer classes. Tiered
water rates are effective when water usage profiles are uniform, as is the case with single
family residential customers. However, a tiered structure is less effective, and may be
viewed as punitive, when applied across broad - spectrum water usage profiles. For this
reason, tiered rates are not recommended for the City's multi - family and non - residential
customers. A two -tier structure is proposed for single family customers, while a uniform
water usage rate is proposed to be maintained for multi- family and non - residential
customers.
The uniform rate for multi - family and non - residential customers is determined simply
by dividing the costs allocated to the commodity cost category by the estimated total
annual water sales, or $0.00315 per gallon. This rate would apply to all water usage by
multi - family and non - residential customers, including dedicated irrigation accounts.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 23
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Exhibit III -2
City of Rohnert Park
Water Rate Calculation for July 2015
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No. of Accounts by Meter Size
Ann. Wtr.
Up to 1"
11/2"
2" 3" 4"
6"
8"
Total
Use (tg)
No. of Accounts
SF Residential
7,689
7,689
685,000
MF & Non - Resid.
524
201
206 29 31
40
2
1,033
698,000
Total Accounts
8,213
201
206 29 31
40
2
8,722
1,383,000
No. of 1" Eq. Mtrs.
8,213
402
659 174 310
800
64
10,622
Hydr. Capac. Factor
1.0
2.0
3.2 6.0 10.0
20.0
32.0
Monthly Service Charge
Customer Costs
$
3.20
$ 3.20
$ 3.20 $ 3.20 $ 3.20
$ 3.20
$ 3.20
Capacity Costs
$
15.79
$ 31.58
$ 50.52 $ 94.73 $ 157.88
$ 315.75
$ 505.21
Total Serv. Charge
$
18.99
$ 34.78
$ 53.73 $ 97.93 $ 161.08
$ 318.96
$ 508.41
Annual Revenue
$
1,871,798
$ 83,889
$ 132,809 $ 34,080 $ 59,922
$ 153,100
$ 12,202
$2,347,800
CY 2016 Water Rate Revenue Requirement
Water Usage Rates
Wtr. Use (tg)
Rate ($ /tg)
Ann. Rev.
Single Family Residential
Customer Costs
$
335,400
5%
Tier 1 (0 to 4,000 gal /mo)
53.1%
364,000
$ 2.70
$ 981,708
Capacity Costs
$
2,012,400
30%
Tier 2 (over 4,000 gal /mo)
46.9%
321,000
$ 3.67
$ 1,177,428
Commodity Costs
$
4,360,200
65%
Multi - Family & Non - Residential
698,000
$ 3.15
$ 2,200,794
Total Rev. Rqmt.
$6,708,000
1,383,000
$4,359,930
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CITY OF ROHNERT PARK WATER RATE STUDY
The proposed two -tier water usage rates for single family customers includes an initial
tier that represents basic indoor water needs for single family households of 4,000 gallons
per month. It reflects typical water usage for indoor uses such as cooking, cleaning,
bathing, and sanitation. These generally non - discretionary uses of water are offered at a
lower initial tier rate. The second tier would encompass all water use in excess of 4,000
gallons per month. The second tier incorporates water usage for landscape irrigation and
other discretionary purposes. The tier rates have been calculated such that:
• The rate for the first tier is equal to the current discounted rate of $0.00270 per
gallon
• The rate for the second tier reflects the cost of SCWA water purchases, as the
marginal cost of supply
• The weighted average cost across the two tiers is equivalent to the uniform rate
for other customer classes, thereby maintaining equity across the customer
classes.
Fire Protection Service Charges
The City has established distinct fire protection service charges for separate private
service connections that provide fire suppression capabilities to structures and property
(e.g., serving automatic internal sprinkler systems)6. In effect, these connections extend the
public fire suppression capabilities of the water distribution systems (i.e., provided
through public fire hydrants) to private property. Costs to be recovered through the fire
protection charges are limited to the costs associated with maintaining the connection,
monitoring usage, and servicing the account (fire flow capacity is built into the water
distribution system as an essential public health and safety benefit to the entire
community). When these fire protection services are used, they are billed at the same
water usage rate as any other type of water service. As with the general water rates, a 9.0
percent increase in the fire protection service charges is necessary to meet the financial and
service obligations of the utility for the delivery of this service.
Summary
The proposed water rates reflect the cost of providing water service to customers. In
particular, the proposed water rates reflect a proportionate distribution of costs to all
customers and customer classes. The two -tier water rates for residential customers should
also provide increased incentives for water conservation. In all cases, the proposed water
rates better reflect the cost of providing service and will provide additional revenue
essential to continuing to provide water service.
PROPOSED WATER RATE SCHEDULE
Exhibit III -3 summarizes proposed water rate schedules for rates to be effective in July
2015. The proposed water rates reflect an overall 9.0 percent increase in revenue relative to
the current water rates, as well as the rate structure changes described above. No rate
structure changes are proposed beyond those reflected in the rates for July 2015.
6 Customers who have private fire service connections also have general water service connections for
ongoing water use.
THE REED GROUP, INC. DRAFT — 2/5/2015 PAGE 25
CITY OF ROHNERT PARK
Exhibit III -3
City of Rohnert Park -- Water Utility
WATER RATE STUDY
Schedule of Current and Proposed Water Rates (1)
Notes:
(1) Current water rates became effective October 1, 2008.
(2) Under the current rates, a discounted rate of $0.00270 per gallon applies to single
family residents and qualified multi - family units that use less than 10,000 gallons
per month.
ANNUAL AUTOMATIC ADJUSTMENTS TO WATER RATES
In the fall of 2008, the Governor signed Assembly Bill (AB) 3030 adding Section 53756
to the Government Code. Section 53756 authorizes water utilities to adopt procedures for
automatically adjusting water rates to pass through increases in wholesale charges for
water or to counter the effects of inflation. Automatic adjustment procedures may be
adopted for up to five years. In addition, customers must be notified of the rate
adjustments at least 30 days before they go into effect. The notification can be made with a
bill insert or other means.
As indicated previously, in the past 6 years SCWA water rates have increased by about
42 percent. The City's water utility has absorbed these cost increases by making reductions
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 26
Current (2)
July 2015
Water Usage Rate ($ /gallon)
Single Family Residential
Tier 1 (0 to 4,000 gal /mo)
$
0.00300
$
0.00270
Tier 2 (above 4,000 gal /mo)
$
0.00300
$
0.00367
Multi - Family and Non - Residential
All Water Usage
$
0.00300
$
0.00315
Monthly Service Charge
1" meter or less
$
18.32
$
18.99
1 1/2" meter
$
30.10
$
34.78
2" meter
$
44.27
$
53.73
3" meter
$
79.65
$
97.93
4" meter
$
124.49
$
161.08
6" meter
$
242.45
$
318.96
8" meter
$
384.00
$
508.41
Monthly Fire Protection Service Charge
2" riser
$
20.79
$
22.66
3" riser
$
26.46
$
28.84
4" riser
$
33.08
$
36.06
5" riser
$
40.64
$
44.30
6" riser
$
44.42
$
48.42
8" riser
$
60.48
$
65.92
10" riser
$
72.77
$
79.32
12" riser
$
85.05
$
92.70
Notes:
(1) Current water rates became effective October 1, 2008.
(2) Under the current rates, a discounted rate of $0.00270 per gallon applies to single
family residents and qualified multi - family units that use less than 10,000 gallons
per month.
ANNUAL AUTOMATIC ADJUSTMENTS TO WATER RATES
In the fall of 2008, the Governor signed Assembly Bill (AB) 3030 adding Section 53756
to the Government Code. Section 53756 authorizes water utilities to adopt procedures for
automatically adjusting water rates to pass through increases in wholesale charges for
water or to counter the effects of inflation. Automatic adjustment procedures may be
adopted for up to five years. In addition, customers must be notified of the rate
adjustments at least 30 days before they go into effect. The notification can be made with a
bill insert or other means.
As indicated previously, in the past 6 years SCWA water rates have increased by about
42 percent. The City's water utility has absorbed these cost increases by making reductions
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 26
CITY OF ROHNERT PARK WATER RATE STUDY
elsewhere. This is not sustainable and will ultimately result in reduced service reliability.
Like many other water utilities in Sonoma County, the City of Rohnert Park should adopt
procedures to adjust water usage rates to offset the effects of increased SCWA water costs.
Exhibit III 4 presents the procedure for adjusting water usage rates at the beginning of
each calendar year to reflect changes in SCWA water purchase costs. This illustration is
based on an assumed 5.0 percent increase in SCWA rates effective in July 2015. The actual
rate adjustment will depend on SCWA actual rate decision, which typically occurs in the
spring of each year.
A second automatic rate adjustment is also recommended. Because of the water
utility's current financial condition and the inevitability of inflationary pressure on costs, it
is recommended that the City annually adjust its water rates to offset the effects of general
inflation in January of each year. The adjustments should be applied to water usage rates,
monthly service charges, and monthly fire protection service charges based on changes in
the Consumer Price Index, as calculated by the US Bureau of Labor Statistics for the San
Francisco - Oakland -San Jose area (Series CUURA422SAO) between August of the then -
current year and August of the then - previous year.
Exhibit III -5 illustrates how the two automatic rate adjustments would affect the water
rate schedule. The exhibit illustrates the effect of a 5.0 percent increase in SCWA water
rates and a 3.0 percent annual change in the SF -CPI. As required by the California
Constitution, in no event shall rate adjustments result in rates that exceed the cost of
providing water service. The recommended procedures for automatic rate adjustments
should be adopted for the period from January 2016 through January 2020, after which the
procedures will need to be re- adopted.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 27
CITY OF ROHNERT PARK
WATER RATE STUDY
Exhibit III -4
City of Rohnert Park -- Water Utility
Worksheet for Automatic Rate Adjustment Related to SCWA's FY 15 -16 Water Rates (1)
Current Change Adjusted
Fiscal Year - -> FY 14 -15 FY 15 -16
SCWA Water Rates
Petaluma Aq. Water Rate ($ /AF) $ 730.68
Annual Fixed Charge $ -
Water Supplies (AF) (2)
Petaluma Aqueduct
Local Groundwater
Total Water Supplies
Unaccounted For Losses (3)
Increased Cost Due to SCWA Rate Change (4)
Increased Annual Cost
Estimated Water Sales
Annual Water Sales (AF)
Annual Water Sales (tg)
Current
Water Usage
D = *ec
Water Usage Rate ($ /gallon)
Single Family Residential
Tier 1 (0 to 4,000 gal /mo) $ 0.00270
Tier 2 (above 4,000 gal /mo) $ 0.00367
Multi - Family and Non - Residential
All Water Usage $ 0.00315
Notes:
$ 36.53 5.0% $ 767.21
$ - 0.0% $ -
3,222
1,500
4,722
-12.0%
$ 117,696
4,155
1,354,000
Automatic Rate
Adjustment Due to Adjusted
SCWA Rate Changes Water Usage
(5) Rates
$ 0.00007 2.8% $ 0.00277
$ 0.00010 2.8% $ 0.00377
$ 0.00009 2.8% $ 0.00324
(1) This illustrative example assumes a 5.0 percent increase in SCWA's water rates. Input fields
are shaded. Other values are automatically calculated.
(2) Water supply mix may change from year to year. However, the automatic rate adjustment
reflects cost changes in the City's water purchases costs from SCWA.
(3) Recent meter replacements have reduced unaccounted for loss rate.
(4) Equals change in the SCWA water rate times the water purchase volume, plus any change in
the fixed charge.
(5) The rate adjustment for the uniform rate equals the increased SCWA water purchase costs
divided by the total annual water sales volume. The percentage increase in the uniform water
usage rate is then applied to the residential tier rates.
THIS SAMPLE ANALYSIS ASSUMES A 5.0% INCREASE IN SCWA WATER RATES.
ACTUAL ADJUSTMENTS WILL DEPEND ON SCWA'S FORMAL RATE ACTION.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 28
CITY OF ROHNERT PARK
Exhibit III -5
City of Rohnert Park -- Water Utility
WATER RATE STUDY
Automatic Pass - Through Rate Adjustments (1)
Notes:
(1) Adjustments incorporate changes related to increased SCWA water purchase costs and annual changes in
the San Francisco - Oakland -San Jose Consumer Price Index (SF -CPI), Series CUURA422SAO from August
of the then current year and August of the then - previous year. Input fields are shaded. Other values
are automatically calculated.
(2) As determined from the "Worksheet for Automatic Rate Adjustment Related to SCWA's FY 15 -16 Water Rates ".
(3) This illustrative example assumes a 3.0% change in the SF -CPI.
(4) Adjusted rates to be effective in January of each year from 2016 through 2020.
Impact of automatic rate adjustments for typical single family water bill
Current
Water Rate
Schedule
SCWA Rate
Adjustment
(2)
SF -CPI Rate
Adjustment
(3)
Adjusted
Water Rate
Schedule (4)
Water Usage Rate ($ /gallon)
CPI Adj.
Adjusted
Water Usage Charge for 7,000 gallons
$
21.79
$ 0.58
$ 0.65
Single Family Residential
Monthly Service Charge - 1" meter
$
18.99
$ -
$ 0.57
$ 19.56
Total Monthly Water Bill
Tier 1 (0 to 4,000 gal /mo)
$
0.00270
$ 0.00007
$
0.00008
$
0.00285
Tier 2 (above 4,000 gal /mo)
$
0.00367
$ 0.00010
$
0.00011
$
0.00388
Multi - Family and Non - Residential
All Water Usage
$
0.00315
$ 0.00009
$
0.00009
$
0.00333
Monthly Service Charge
1" meter or less
$
18.99
No change
$
0.57
$
19.56
1 1/2" meter
$
34.78
No change
$
1.04
$
35.82
2" meter
$
53.73
No change
$
1.61
$
55.34
3" meter
$
97.93
No change
$
2.94
$
100.87
4" meter
$
161.08
No change
$
4.83
$
165.91
6" meter
$
318.96
No change
$
9.57
$
328.53
8" meter
$
508.41
No change
$
15.25
$
523.66
Monthly Fire Protection Service Charge
2" meter
$
22.66
No change
$
0.68
$
23.34
3" meter
$
28.84
No change
$
0.87
$
29.71
4" meter
$
36.06
No change
$
1.08
$
37.14
5" meter
$
44.30
No change
$
1.33
$
45.63
6" meter
$
48.42
No change
$
1.45
$
49.87
8" meter
$
65.92
No change
$
1.98
$
67.90
10" meter
$
79.32
No change
$
2.38
$
81.70
12" meter
$
92.70
No change
$
2.78
$
95.48
Notes:
(1) Adjustments incorporate changes related to increased SCWA water purchase costs and annual changes in
the San Francisco - Oakland -San Jose Consumer Price Index (SF -CPI), Series CUURA422SAO from August
of the then current year and August of the then - previous year. Input fields are shaded. Other values
are automatically calculated.
(2) As determined from the "Worksheet for Automatic Rate Adjustment Related to SCWA's FY 15 -16 Water Rates ".
(3) This illustrative example assumes a 3.0% change in the SF -CPI.
(4) Adjusted rates to be effective in January of each year from 2016 through 2020.
Impact of automatic rate adjustments for typical single family water bill
Current
SCWA Adj.
CPI Adj.
Adjusted
Water Usage Charge for 7,000 gallons
$
21.79
$ 0.58
$ 0.65
$ 23.02
Monthly Service Charge - 1" meter
$
18.99
$ -
$ 0.57
$ 19.56
Total Monthly Water Bill
$
40.78
$ 0.58
$ 1.22
$ 42.58
4.4%
THIS SAMPLE ANALYSIS ASSUMES A 5.0% INCREASE IN SCWA WATER RATES
AND A 3.0% ANNUAL INCREASE IN THE SF -CPI.
THE REED GROUP, INC. DRAFT - 2/5/2015 PAGE 29
RESOLUTION NO. 2011-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ESTABLISHING PROCEDURES FOR THE CONDUCT OF PROTEST HEARINGS
PURSUANT TO PROPOSITION 218 FOR NEW OR INCREASED PROPERTY -
RELATED FEES AND CHARGES
WHEREAS, Article XIII D of the California Constitution requires that cities meet
certain procedural and substantive requirements when adopting a new or increased property -
related fees or charges, and the Proposition 218 Omnibus Implementation Act (Government
Code §53750 and following), as amended, provides additional guidance as to the procedures to
be followed; and
WHEREAS, in order to comply with those procedures and conduct fair and accurate
protest hearings, the City Council wishes to adopt local procedures;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park as follows:
Section 1. The City Council hereby approves the "Procedures for Conducting Protest
Hearings for Proposed New or Increased Property - Related Fees and Charges" as set forth in
Exhibit "A" attached to this resolution and a part of it.
Section 2. The City Council hereby declares its intent, in adopting this resolution, to
adopt procedures that are consistent with, and incompliance with, Article XIII D of the
California Constitution and the Proposition 218 Omnibus Implementation Act.
Section 3. The City Council finds that this project is exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15273 of the CEQA Guidelines.
AHANOTU: AYE CALLINA(N: AYE MACKENZIE: AYE STAFFORD: AYE BELFORTE: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
OAK #4832 - 9711 -3608 v6
Procedures for Conducting Protest Hearings
for Proposed New or Increased Property- Related
Fees and Charges
Exhibit "A"
OAK #4832 -9711 -3608 v6
City of Rohnert Park
Procedures for Conducting Protest Hearings
For Proposed New or Increased Property- Related
Fees and Charges
A. Definitions.
1. "Fee" or "rates" shall mean a property - related fee or charge subject to the
requirements of Article XIII D §6 of the California Constitution
2. "Increase" shall mean a change in an existing property - related fee or charge
that is subject to the majority protest hearing requirements of Article XIII D
§ 6.
3. "Public hearing" shall mean the noticed public hearing at which protests
will be received.
4. "Tenant" means a real property tenant directly liable for the payment of the
fee under consideration.
B. Creation of Master Mailing List.
1. The City shall prepare, or cause to be prepared, a Master Mailing List
indentifying each property that would be subject to the proposed new or
increased fee.
2. The Master Mailing List may be based upon the City's account holder
records if the City is currently providing a property- related service. to the
address. The list shall be updated no more than 30 business days before the
date that notices are to be mailed. The Master Mailing List may also be
based upon information in the last equalized secured tax assessment roll.
C. Notice; Right to be Heard.
If the Master Mailing List is created from the City's property- related service
accounts, notice shall be sent to the customary billing address for each and
every account listed as authorized by Government Code §53755. The notice
Exhibit "A"
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may be addressed to "Record Owner/ Service Account
Holder."
2. Notice shall be sent via the United States Postal Service, postage prepaid, at
least forty -five (45) days before the date set for the public hearing on the
new or increased fee.
3. The City Clerk may post a copy of the notice on the City's website.
4. The notice shall contain the information required by Article XIII D of the
California Constitution and the Proposition 218 Omnibus Implementation
Act, that is:
a. the amount of the new or increased fee proposed to be imposed;
b. the basis upon which the fee is calculated;
c. the reason for the fee;
d. the date, time and place of public hearing on the proposed fee, and
such other information as the City shall determine is useful to those
receiving it.
5. As provided in Government Code § 53756, the notice provided by these
procedures shall supersede and be in lieu of notice required by any other
statutes to levy the new or increased fees.
6. The City Clerk, or someone delegated by the City Clerk, may certify the
proper mailing of notices by an affidavit, which shall constitute conclusive
proof of mailing in the absence of fraud.
7. Failure of any person to receive notice shall not invalidate the proceedings.
C. Persons Eligible to File Protests; Right to Be Heard.
1. Members of the public are entitled to make comments at the public hearing
whether or not they choose to submit a written protest.
Exhibit "A"
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2. Property owners of record are eligible to file protests. The last assessment
roll of the Sonoma County Recorder is presumptive evidence of ownership
of the parcel for the purposes of filing a property -owner protest. If a person
filing a property -owner protest is not listed as the owner on the last
equalized assessment roll, the protest must be accompanied by written proof
that the person signing is the owner of record.
3. When a parcel is. held as community property, or in joint tenancy, or
tenancy -in- common, or by a trust, any spouse or domestic partner, joint
tenant, tenant -in- common, or trustee shall be presumed to have authority to
file a record -owner protest on behalf of that parcel.
4. Executors, administrators, and guardians may sign the property -owner
protest on behalf of the estate represented: by them, if they are shown on the
latest assessment roll as paying taxes or assessments on behalf of the
property owners. If not, written proof of the legal representation must be
filed with the protest. Any one executor, administrator, or guardian is
presumed to have authority to file a property -owner protest on behalf of
such property.
5. The protest of any public or quasi - public corporation, private corporation,
or any unincorporated association may be signed by any person authorized
to do so in writing by the board of directors or trustees or any other
managing body of it.
6. Tenants who are directly liable for the payment of the fee are eligible to file
a tenant protest. A tenant listed as an account holder for the service for
which the new or increased fee is proposed is presumed to be eligible to file
a protest. If the City service account holder listed on the Master Mailing
List has closed his or her account and a new person has qualified with the
City as the account holder prior to the commencement of the Public
Hearing, the new account holder may file a protest.
7. In any case where the documentation provided to the City Clerk in
. accordance with this Section C is ambiguous or unclear, the City Attorney
Exhibit "A"
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shall determine whether the documentation is adequate for the purpose
provided.
D. Making and Counting Protests.
1. Any eligible record property owner or tenant may submit a written protest
against the new or increased fee before or during the public hearing to the
City Clerk.
2. Protests must:
a. Be in writing with the original signature from the property owner of
record or tenant.
b. Identify the parcel for which the protest is being made, by address or
Assessor's Parcel Number (APN).
c. State that the signer opposes the new or increased fee.
d. Be received at City Hall before or during the public hearing.
3. Protests delivered before the public hearing shall be hand delivered during
normal business hours, or mailed, to the City Clerk at 130 Avram Avenue,
Rohnert Park, California 94928.
4. Protests submitted by email, fax, or telephone, and oral protests of any kind
will not be considered by the City in determining whether a majority of the
owners of identified parcels have submitted protests.
5. All written protests must be submitted and received by the City Clerk before
the conclusion of the public hearing. The City Clerk shall not accept any
protest that is received after the conclusion of the public hearing even if
postmarked before that time.
6. Any person who submits a written protest may withdraw it by submitting a
request that it be withdrawn before or during the public hearing in the same
manner as a protest can be made. The written withdrawal of a protest shall
identify the parcel by assessor's parcel number or street address and shall
identify the person withdrawing the protest as either the record owner of the
Exhibit "A"
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property or the tenant. The withdrawal of a protest shall only be valid if it is
made by the same person who submitted the protest, or by a person with
legal authority to act for that person.
7. No more than one protest shall be counted per parcel.
E. Tabulation of Protests.
1. The City Clerk shall take custody of written protests which shall remain
confidential until after the close of the public hearing. From and after the
time they are tabulated after the conclusion of the public hearing, the
written protests shall constitute public records as defined in Government
Code § 6524. The City Clerk shall establish appropriate safeguards to
ensure that protests are secure and not available for examination prior to the
conclusion of the public hearing. Once the protests become public records,
the identities of those making protests shall be public.
2. The City Clerk shall determine the validity of all protests. The City Clerk
shall not accept as valid any protest if the City Clerk determines any of the
following:
a. The protest does not identify a parcel which is subject to the new fee,
either by street address or parcel number.
b. The protest does not bear an original signature of the person
submitting the protest.
c. The person signing the protest is not eligible to do so under the rules
set forth in Section C above.
d. The protest does not state its opposition to the new or increased fee.
e. The protest was not received by the City Clerk before the close of the
public hearing.
f. A valid request to withdraw the protest is received before the close of
the public hearing.
3. The City Clerk's decision regarding the validity of a protest shall constitute
a final action of the City and shall not be subject to the appeal to the City
Council or to any other board or employee of the City.
Exhibit "A"
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4. The City shall prepare, or cause to be prepared, a Master Parcel List
identifying each parcel subject to the new or increased fee. A majority
protest exists if, with respect to a majority of the parcels subject to the new
or increased fee, written .protests which comply with each of the
requirements of this resolution are timely submitted and not withdrawn.
5. The City Clerk shall begin tabulating written protests within twenty -four
business hours following the close of the public hearing. The City Manager
may retain a private firm with demonstrated experience in tabulating written
protests to assist the City Clerk. If, at the conclusion of the public hearing,
a cursory review of the protests demonstrates that the number received is
manifestly less than one -half of the parcels that would be subject to the new
or increased fee, then the City Clerk may advise the City Council of the
absence of a majority protest without tabulating the protests.
Exhibit "A"
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CITY OF ROHNERT PARK
MEMORANDUM
TO: City Council
FROM: Vice Mayor Gina Belforte
Councilmember Jake Mackenzie
4L71- rkQ--e147A(q
CC: City Manager Darrin Jenkins, Director of Public Works & Community Services
John McArthur, City Engineer Mary Grace Pawson
DATE: February 10, 2015
RE: Recommendation on Draft Water Rate Report
The Water /Wastewater Issues Committee recommended that the Council proceed to implement
the process of putting in place the rate adjustment timelines and notices.