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2015/02/10 City Council Resolution 2015-020RESOLUTION NO. 2015 -020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING THE FOURTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH CSG CONSULTANTS, INC. WHEREAS, the City of Rohnert Park (City) and CSG Consultants, Inc. (Consultant), are parties to an agreement, entitled "Design Professional Services Agreement re: CSG Consultants, Inc." dated March 4, 2013, which authorized through City of Rohnert Park Purchasing Ordinance in the amount of $45,000; and WHEREAS, because of the ongoing volume of new development applications being processed by the City, City and Consultant entered into the following amendments to the agreement: • First Amendment dated July 23, 2013 for $95,000 pursuant to Resolution No. 2013 -109 • Second Amendment dated October 22, 2013 for $150,000 pursuant to Resolution No. 2013 -145 • Third Amendment dated June 20, 2014 for $150,000 pursuant to Resolution No. 2014- 065; and WHEREAS, the City continues to process development applications with which the Consultant is uniquely familiar and the City and Consultant now desire to enter into this Fourth Amendment to provide for ongoing engineering review of development applications; and WHEREAS, the cost of the Consultant's services are reimbursed to the City by various applicants in order to expedite the processing of their applications and do not represent a cost to the City's general fund or any other City fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the fourth amendment to the Design Professional Services Agreement by and between CSG Consultants, Inc., a California Corporation and the City of Rohnert Park, a municipal corporation, for general engineering services. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take all actions to effectuate this amendment for and on behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar form to the amendment attached hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 10th day of February, 2015. CITY OF ROHNERT PARK �L Amy O. Ahanotu, Mayor ATTEST: �ocrnur oA e M. Buergler, City Cl -k �7 Attachment: Exhibit A CAL.LINAN: _MACK EN71E .- �ASTAF ORD. BELFORTE: A YY ,J" AHANOTU: � AYES: (3 ) NOES: ( Q ) ABSENT: ABSTAIN: (Q ) 2015 -020 EXHIBIT "A" TO RESOLUTION FOURTH AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT re: CSG CONSULTANTS INC. This Fourth Amendment to the Agreement between the City of Rohnert Park ( "City ") and CSG Consultants, Inc. ( "Consultant "), for additional services ( "Fourth Amendment ") is entered into as of the day of , 2015, ( "Effective Date "), by and between City and Consultant. RECITALS A. City and Consultant are parties to an agreement entitled "Design Professional Services Agreement re: CSG Consultants" dated March 4, 2013, which was authorized through City of Rohnert Park Purchasing Ordinance in the amount of $45,000. C. City and Consultant entered into the First Amendment to the Agreement with CSG Consultants, Inc., dated July 23, 2013, for $95,000 pursuant to Resolution No. 2013 -109. D. City and Consultant entered into the Second Amendment to the Agreement with CSG Consultants, Inc., dated October 22, 2013, for $150,000 pursuant to Resolution No. 2013 -145. E. City and Consultant entered into the Third Amendment to the Agreement with CSG Consultants, Inc., dated June 20, 2014, for $150,000 pursuant to Resolution No. 2014 -065. F. City and Consultant now desire to enter into this Fourth Amendment to provide for additional work as described below. AGREEMENT NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby amend the Agreement as follows: 1. Scope of Services. Consultant shall provide additional services as described in the attached Exhibit A. 2. Compensation. Consultant shall perform the services described in this Fourth Amendment for a total not -to- exceed amount of $145,000. 3. Agreement in Effect. Except as amended by this Fourth Amendment and all previous Amendments, the Agreement shall remain in full force and effect. 4. Counterpart Signatures. This Fourth Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. IN WITNESS THEREOF, the parties have executed this Fourth Amendment as of the date first written above. CITY OF ROHNERT PARK: CSG CONSULTANTS INC: By: / By: / Darrin Jenkins, City Manager (Date) Name: _ (Date) Per Resolution No. 2015- adopted by the Rohnert Park City Title: Council at its meeting of February 10, 2015. ATTEST: By: Name: (Date) Title: City Clerk APPROVED AS TO FORM: City Attorney Updated: 2010 -06 -21 M: \00_Agendas - City Council \02 -10- 2015 \items \preposted \6c3 CO2 Amendment to Consultant Services Agieement_CSG 4th Amendment _2015 -02 -10 docx EXHIBIT A SCOPE OF SERVICES Engineering Development Review Services The City of Rohnert Park is looking to obtain part- time, on -call professional services to assist the City's Development Services Department with engineering development review. DURATION OF SERVICES: Services will be needed for an indefinite period of time with work estimated to begin immediately, upon contract execution. The services of CSG Consultants, Inc. (CSG), are to be completed not later than June 30, 2015. STAFFING: Mark Lander, P. E., will be assigned as the point of contact for the agreement. Additional CSG staff who will be utilized for the work include Frank Navarro, P.E., who will be assisting with plan review and Sophie Truong, P.E., P.L.S., who will be performing snap review. Should other CSG staff be needed, resumes will be provided for City review and concurrence. Work will involve both on -site and off -site efforts, and CSG will accommodate the City's needs in regards to this matter. LEVEL OF EFFORT AND COMPENSATION: It is anticipated that a level of effort of approximately 2 -4 days (16 -32 hours) per week will be required during the term of this agreement, with a billing rate in accordance with the attached rate schedule. The named staff (Lander, Navarro and Truong) will bill at a rate not higher than $165 /hour. CSG will increase or decrease weekly staffing efforts, as needed depending upon the amount of workload requested by the City and will only charge for actual time worked. CSG is prepared to provide additional staffing hours as needed. SCOPE OF SERVICES: Anticipated services to be provided include as- needed staff augmentation for engineering development review associated with land development activity in the City. It is anticipated that the majority of the work will involve the University District and Southeast Specific Plan Areas, but ongoing land development activity in the Stadium Lands and Wilfred Dowdell Specific Plan Areas may also be performed. Work may include but not be limited to the following activities: 1. Review of new or proposed amendments to specific plans, tentative maps, planned development zoning, and other development entitlement applications. 2. Assist City with development of conditions of approval, development agreements, and other requirements associated with development applications. Assist City in negotiations with developers regarding terms of agreements or conditions. 3. Review and recommend approval of improvement plans, subdivision maps, and other documents. Review documents for conformance to approved tentative map, specific plans, and conditions of approval. Confine that plans conform to City standard design criteria, including draft or proposed standards as needed, and infrastructure or other master plans. Coordinate plan review with other City departments. Confirm that developer has obtained necessary permits or approvals from other public agencies as needed, and that plans conform to North Coast Regional Water Quality Control Board and Sonoma County Water Agency requirements for storm water treatment and retention and City of Santa Rosa requirements for recycled water use. 4. Review and recommend approval of engineering bond estimates and subdivision guarantees. Assist staff in preparing subdivision improvement agreements, other agreements, and staff reports. 5. As requested, work with and manage City's consultant reviewing hydrology to determine proper mitigations and needs to avoid increasing flooding risks to existing residents. 6. As requested, work with and manage City's consultant reviewing hydrology and developer to submit required Conditional Letters of Map Revision (CLOMARs), and subsequent Letters of Map Revision (LOMARs) as needed. 7. As requested, calculate and provide fees to developer. Provide fee offset information for proposed infrastructure to be developed under the Public Facilities Financing Plan (PFFP). 8. As requested, provide analysis of water use and impact of well pumping use in the City. 9. Draft engineering reports and resolutions for Council approval as needed. 10. Meet with developers, consultants, or other agencies on behalf of staff. Total billing under this amendment will not exceed $ 145,000. EXHIBIT B FEE SCHEDULE CSG will invoice at the beginning of every month for services rendered during the previous month. Compensation shall be based upon hourly rates based on the CSG's rate schedule, with the exception that rates will not exceed $165 per hour. As part of the service provided (at no additional cost), CSG will coordinate the pickup and return of all plans via CSG staff or a licensed courier. Fees for proposed staff are as follows: Title Billing Rate Mark Lander, P.E. Principal Engineer $165/ hour Frank Navarro, P.E., Senior Civil Engineer $165/ hour Sophie Truong, P.E., P.L.S., Senior Civil Engineer $165/ hour Additional CSG staff will be invoiced per the fine's 2015 Billing Rate Schedule below. Rates reflect and include administrative costs and routine expenses such as local mileage, copying, fax, telephone, mail, in -house printing, software, and computer usage, etc. Reproduction and sub consultants are billed at cost plus 15 %. Rates will remain effective through December 31, 2015. Requests.for expedited plan review will be reviewed with the City on a case by case basis. All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, office expenses, etc. Should the scope of work change or circumstances develop which necessitate special handling, we will notify the City prior to proceeding. Professional Senior Principal Engineer, Principal Engineer $165 Principal Engineer $165 Project Manager $165 Senior Engineer $165 Senior Structural Engineer $165 Associate Engineer $145 Assistant Engineer $125 Design Supervisor $115 Senior CAD Designer $115 Engineering Technician $105 Resident Engineer $160 Assistant Resident Engineer / Office Engineer $130 Construction Inspector $115 Rates reflect and include administrative costs and routine expenses such as local mileage, copying, fax, telephone, mail, in -house printing, software, and computer usage, etc. Reproduction and sub consultants are billed at cost plus 15 %. Rates will remain effective through December 31, 2015. Requests.for expedited plan review will be reviewed with the City on a case by case basis. All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, office expenses, etc. Should the scope of work change or circumstances develop which necessitate special handling, we will notify the City prior to proceeding.