2015/02/24 City Council Resolution 2015-029RESOLUTION NO. 2015-029
RESOLUTION OF THE CITY OF ROHNERT PARK AUTHORIZING AND
APPROVING THE FIRST AMENDMENT TO THE TASK ORDER NO. 2014-01 WITH
GREEN VALLEY CONSULTING ENGINEERS FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES IN CONNECTION WITH ROHNERT
PARK EXPRESSWAY 16 -INCH WATER TRANSMISSION MAIN
PROJECT NO. 2004 -08
WHEREAS, the City of Rohnert Park (City) Municipal Code Title 3 Chapter 3.04 provides that
the city's purchasing functions shall be governed by the city's purchasing policy; and
WHEREAS, on January 26, 2011, City and Green Valley Consulting Engineers ( "Consultant ")
entered into that certain agreement entitled "Design. Professional Services Agreement" ( "Agreement ") to
provide general engineering services related to the City, pursuant to City Council Resolution No. 2011-
07; and
WHEREAS, on April 9, 2014, City and Consultant entered into Task Order No. 2014 -01 for
Construction Management and Inspection Services relating to the construction of Rohnert Park
Expressway 16 -Inch Water Transmission Main, Project No. 2004 -08 for the amount of $291,588.00
authorized per City Council Resolution No. 2014 -139; and
WHEREAS, City and Consultant now desire to enter into a First Amendment to the Task Order
No. 2014 -01 for Construction Management and Inspection Services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK AS FOLLOWS:
Section 1. Recitals. That the above recitations are true and correct and material to
this Resolution.
Section 2. Environmental Clearance. That the adoption of this Resolution and
accompanying Amendment is exempt from review under the California Environmental Quality
Act because the activity in question is not a project as defined under CEQA Guidelines Section
15378 in that there is no potential that the activity will result in either a direct physical change in
the environment or a reasonably foreseeable indirect physical change in the environment.
Section 3. Agreement. That the First Amendment to the Task Order No. 2014 -01
between Green Valley Consulting Engineers and the City of Rohnert Park is hereby authorized
and approved in an amount not to exceed an additional Fifty Nine Thousand Three Hundred Ten
Dollars and No Cents ($59,310.00).
Section 4. Authorization. That the City Manager is hereby authorized and directed to
take all actions to effectuate the First Amendment to the Task Order No. 2014 -01 for and on
behalf of the City of Rohnert Park, including execution if necessary, in substantially similar form
to the First Amendment attached hereto and incorporated by this reference as Exhibit "A,"
subject to minor modifications by the City Manager or City Attorney.
2015 -029
DULY AND REGULARLY ADOPTED this 24 "' day of February, 2015
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CITY OF RO KE ARK - - -
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Amy O Ahanotu, Mayor
ATTEST:
J nne M. Buergler, City Cler
Attachment (Exhibit "A ") — First Amendment
BELFORTE: Nt_ MACKENZIE: STAFFORD: Q AHANOTU: � CAL,LINAN:
AYES: ( y ) NOES: ( Ca ) ABSENT: ( � ) ABSTAIN: ( D )
2015 -029
EXHIBIT "A" TO RESOLUTION
AMENDMENT 1 TO
TASK ORDER NO. 2014 -01
CITY OF ROHNERT PARK
AND
GREEN VALLEY CONSULTING ENGINEERS
AUTHORIZATION TO PROVIDE CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE ROHNERT PARK EXPRESSWAY WATER
TRANSMISSION MAIN PROJECT NO. 2004 -08
SECTION 1 — PURPOSE
The purpose of this First Amendment to Task Order No. 2014 -01 is to authorize and direct Green
Valley Consulting Engineers to proceed with the additional work specified in Section 2 below in
accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park
( "City ") and Green Valley Consulting Engineers ( "Consultant ") hereto dated January 26, 2011.
SECTION 2 — SCOPE OF WORK
The additional items authorized by this Task Order are generally described as; the
increase in Construction Management (CM), prevailing wage inspection time, and associated
reimbursable expenses, which are above administration of the original construction contract due
to the added working days for a number of items. Most significant additional items are; added
curb ramps to the project, additional surface paving along Rohnert Park Expressway (RPX) at
SMART Railroad crossing and miscellaneous extra work items. A brief summary of the
additional construction items which added workdays to the construction contract are described as
follows:
I. Contract Change Order (CCO) 41 added 14 working days for additional curb ramps.
2. CCO #2 added 3 working days for tree trimming, valve and pipe restraints and other
miscellaneous work.
3. CCO ## added 3 working days for SCWA Hot Tap work, fire hydrant upgrades and other
miscellaneous work.
4. CCO #4 added 28 working days for additional area drains at the 101 Off -Ramp Sidewalk,
surface paving at the SMART RPX Railroad Crossing.
5. On -going coordination with City staff and Contractor during project close -out
procedures.
6. Reimbursable expensed for the additional working days on Contract (vehicles, copies,
etc.)
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION I above. The additional cost for the additional services as set
forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard
labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in
Exhibit "A" for an amount not -to- exceed $59,310.
Total compensation under this Task Order with this Amendment shall not exceed
$350,898.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2014/15 or as
extended by the City Engineer or her designee.
SECTION 5 — ITEMS AND CONDITIONS
Except as specifically modified and amended in this First Amendment, all terms and
conditions contained in the MASTER AGREEMENT for professional services between City and
Consultant remain in full force and effect and binding upon the parties.
Approved this day of , 2015.
CITY OF ROHNERT PARK GREEN VALLEY CONSULTING ENGINEERS
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2015- adopted by the Rohnert
Park City Council at its meeting of February 24, 2015.
Attest:
JoAnne M. Buergler, City Clerk
By: Elizabeth Ellis, President (Date)
Approved as to Form:
City Attorney
Amendment #1 for Construction Management & Inspection EXHIBIT "A" TO AMERJDMENT 1
Client Name: City of Rohnert Park Development Services Department
Project Description: Rohnert Park Expressway 16" Transmission Main Project
GreenVa
Date: January 15, 2015
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Classification:
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Names:
Tom
Sean
Gorman
Lawson
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Hourly Rates:
$197
$125
$210
$80
Remarks
Task 1 - Pre - Construction Meeting & Photos
0
$0
Task 2 - Submittal Management
0
$0
Task 3 - Schedule Management
0
$0
Task 4 - Daily Field inspection & Documentation
280
280
$35,000
Based on additional 35 working
days
Task 5 - Requests for Information (RFI)
0
$0
Task 6 - Construction Management
105
105
$20,685
Based on 3 hrs/day 35 days days for CM for
Task 7 - Change Order Management
0
$0
Task 8 - Payment Management
0
$0
Task 9 - Progress Meetings
0
$0
Task 10 - Public Relations and Notifications
0
$0
Task 11 -Reporting
0
$0
Task 12 - Claims Avoidance & Conflict Resolution
0
$0
Task 13 - Closeout & Record Drawings
0
$0
Task 14 - Post Construction Meeting
0
$0
Based on S95 1day for 35 days
Inspector Vehicle
$3,62.5
$3,625
for inspectors vehicle and CM
mileage
Photographs & Video
$0
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