2000/05/09 City Council Resolution (9)Resolution No. 2000 - 95
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING AN ADMINISTRATIVE POLICY ON RELEASING PAYMENTS
WHEREAS, the City Council has a policy in accordance with the Rohnert Park Municipal Code,
Chapter 2.44, Demands Against the City, Section 2.44.030, that all demands shall be submitted for
examination and approval by the City Council; and
WHEREAS, this policy has been adhered to since its inception, i.e. 1962; and
WHEREAS, City Administration has developed an Administrative Policy that allows for flexibility
in processing timely payments; and
WHEREAS, the matter has been discussed and reviewed with the Finance Department and City
Attorney with the following policy being developed:
Administrative Payment Release Policy
The Finance Department processes requests for payment on a weekly basis. All requests must have
the appropriate signature approval, and a purchase order and receiving document where applicable,
before they can be processed for payment. The checks are then held for City Council approval.
All checks will be held for City Council approval with the exception of the items that meet the conditions
as follows:
A) Checks under $1,000
B) All dental payments
C) All child care and TDA (Tax Free Dollar Account) reimbursements
D) Credit card payments that require timely disbursement to avoid finance charges and do not
meet the City Council meeting cycle
E) All travel, training, and conference/seminar/workshop requests that are due immediately to
secure the event.
F) Emergency items approved by the Department Head and the Finance Director. Emergency
items are defined as unplanned and unexpected events or matters needing immediate
payment.
These exceptions are provided to assure timely payments and to avoid additional administrative
costs and finance charges.
Any item released in accordance with the above exceptions will be presented to the City Council
for ratification.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park does
hereby adopt and approve the aforementioned "Administrative Payment Release Policy ".
DULY AND REGULARLY ADOPTED this 9t' day of May, 20
CI Of ROHNERT PARK
V Vt
Mayor
i
Home- AYE Mackenzie_ AYE Relly AYE Spiro, Ayj __Adak -Mat ei y
fn% .. I rn't _. rni