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2000/01/25 City Council Resolution (5)RESOLUTION NO. 2000 -25 RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK MODIFYING THE 1999 -2000 BUDGET NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Rohnert Park that the City's 1999 -2000 budget be modified by the attached documentation. DULY AND REGULARLY ADOPTED this 25th day of January, 2000. ATTEST Deputy,Adt) I CITY OF ROHNERT PARK Mayor FLORES: AYE MACKENZIE: AYE REILLY: AYE SPIRO: AYE VIDAK- MARTINEZ: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) TO: Joseph D. NetteY City Manager ATER- OFFICE MEMORANDA, A Council: X Date By Miscellaneous FR Communications Agenda Copy to: Copy to: ! RE: 1999 -2000 Budget Augmentation )M: Michael L. Harrow Finance Director DATE: December 14, 1999 This memo will serve as an executive summary of the proposed budget augmentation for items or events that have occurred since the 1999 -2000 budget was adopted last June. The changes to the 1999 -2000 budget are as follows: Item Estimated Measure M refunds Measure M transfer to general fund Decrease golf course lease revenue General Plan City Center design (MIG) other consulting SCAYD rental assistance Early Learning Institute rental assist. RPEA COLA over amount provided RPPOA est. COLA over amount provided RPPOA /EPMC cost not in budget Dispatch est. COLA over amount provided Dispatch /EPMC cost not in budget COYF rental assistance Teen Programs (PAL building) Ticket office signage Total 1999 -2000 Reduction Amount $600,000 387,000 100,000 100,000 25,000 25,000 8,300 16,800 18,000 75,000 56,000 2,700 6,300 13,400 25,000 6,500 $1,465,000 Department GF Reserve Trans to Gen Fund Revenues 1600 /Planning 1600 /Planning 1600 /Planning 1900 /Non -Dept. 1900 /Non -Dept. 1900 /Non -Dept. 2100 /DPS Personnel 2100 /DPS Personnel 2100 /DPS Personnel 2100 /DPS Personnel 2800/Y & F Svcs. 5400 /Rec Programs 6210 /PAC Admin. Attached you will find supporting documentation that outlines the effect of these transactions on the City's reserves. Please note that the General Fund reserve is anticipated to decrease to $471,709, or 2.5% of net General Fund Expenditures. This is significantly below the 8% reserve level endorsed by the Council. An 8% reserve level would be $1,520,000, or $1,048,000 more than provided in this budget. Please contact me should you have any questions. CITY OF ROHNERT PARK 1999 -2000 Budget General Fund Approved Budget GENERAL FUND CASH BAL 7/1/99 ($18,853) REVENUES: Property Taxes 2,040,000 Taxes (Other Than Property) 7,400,000 Licenses and Permits 835,000 Fines 320,000 Interest and Rents 2,340,400 From Other Agencies 2,659,700 Charges for Current Services 1,868,300 Miscellaneous 90,000 Sub -total $17,553,400 REVENUE ADJUSTMENTS: Trans to Infrastructure Reserve 0 Tran to Res. For Dev of Addit Comm. Fac 0 NET REVENUE $17,553,400 OTHER SOURCES (USES) OF CASH: From Garbage Fund 428,957 From Garbage Set -Aside 50,000 From Gas Tax Fund 216,000 From Dev Imp Fund & Sewer Conn Fee: 100,000 From Reserve for Housing Programs 204,505 From Reserve for Self - Insured Losses 210,000 From Active Employee Health Ins. 100,000 From Miscellaneous Reserve 245,495 From Rent Appeals Board Fund 60,000 From General Fund Reserve 845,156 From Infrastructure Reserve 266,500 From Reserve for Addit Rec Fac 100,000 To Reserve for Retirement Costs -M:isc (491,000) To Reserve for Retirement Costs - Safety (338,000) From Reserve for Retirement Costs -Misc 173,000 From Reserve for Retirement Costs - Safety 110,000 From Measure M Funds 0 90,000 From SLESF (AB 3229) Fund From LLEBG Fund 70,000 TOTAL NET SOURCES OF CASH $19,994,013 EXPENDITURES: 5,455,010 General Government 10,186,680 Public Safety 3,445,770 Public Works & Inspection Parks and Recreation 3,171,330 844,370 Other $23,103,160 Sub -total (1,362,000) Exp. Charged To Water Operation (908,000) Exp. Charged To Sewer Operation (452,000) Exp. Charged to Community Dev. Commission /Housing Exp. Charged to Community Dev. Commission /Projects (376,000) Exp. Charged to RP Housing Financing Auth. (20,000) Exp. Charged to Cellular Tower Impact Fund - -- (10,000) TOTAL EXPENDITURES & TRANSFERS $19,975,160 GENERAL FUND CASH BAL 6/30/00 - :EST $0 CITY OF ROHNERT PARK 1999 -2000 )tes : L)An amount equal to 14.50 of total health insurance, dental & eye care costs ?)Yearly principal payment from CDC for Theatre (P.A.C.) Loan 3)Estimated refund from REMIF ()Reimburse GF for pmt of sidewalk repairs ($30,000), Housing Element of GP ($40,000) .S)Transfer to General Fund to pay for self - insured losses (25% of premiums & deduct. billings) S)Transfer to General Fund 7)Transfer to General Fund, for reimbursement for General Plan (80 %) 3)Transfer Fr. General Fund /Surplus funds /rate reduction ))Transfer to General Fund (25% of available funds) LO)Pay for Measure M refund (actual = $600,000), 1999 -2000 loss ($387,000) L1)Budget augmentations L2)Decrease in golf course revenues to clue course /market conditions —, 2 RESERVES 6/30/99 Additions Est 6/30/00 Balance (Deletions) Balance ---- - - - - -- neral Fund Reserve ------- - - - - -- $1,916,865 ---- - - - - -- (458,156) (6) $471,709 (387,000) (10) (2.5% of net GF (600,000) (10) expenditures) ecial Reserves: Infrastructure Reserve 568,472 (266,500) (6) 301,972 Self Insured Losses: Property & Liability 819,447 100,000 (3) 624,947 (112,500) (5) (182,000) (1) Worker's Compensation 959,660 (97,500) (5) 962,160 100,000 (3) Retired Employee Health Ins. 895,500 182,000 (1) 1,077,500 Active Employee Health Ins. 306,733 (100,000) (6) 206,733 Reserve for Housing Programs 506,904 (70,000) (4) 302,399 (134,505) (11) Miscellaneous Reserve 'rom CDC Theatre (P.A.C.)Pmts) 203,495 42,000 (2) 0 (160,000) (7) (85,495) (11) Reserve for Dev. of Addit. 331,257 (100,000) (12) 231,257 Recreational Facilities Reserve for Retirement Costs 358,539 491,000 (8) 676,539 Miscellaneous (173,000) (9) 114,003 338,000 (8) 342,003 Safety (110,000) (9) Total Special Reserves $5,064,010 ($338,500) ---- - - - - -- --- $4,725,510- TOTAL ALL RESERVES ------------ $6,980,875 ($796,656) $5,197,219 )tes : L)An amount equal to 14.50 of total health insurance, dental & eye care costs ?)Yearly principal payment from CDC for Theatre (P.A.C.) Loan 3)Estimated refund from REMIF ()Reimburse GF for pmt of sidewalk repairs ($30,000), Housing Element of GP ($40,000) .S)Transfer to General Fund to pay for self - insured losses (25% of premiums & deduct. billings) S)Transfer to General Fund 7)Transfer to General Fund, for reimbursement for General Plan (80 %) 3)Transfer Fr. General Fund /Surplus funds /rate reduction ))Transfer to General Fund (25% of available funds) LO)Pay for Measure M refund (actual = $600,000), 1999 -2000 loss ($387,000) L1)Budget augmentations L2)Decrease in golf course revenues to clue course /market conditions —, 2 CITY OF ROHNERT PARK 1999 -2000 Budget GENERAL FUND REVENUES REVENUES perty Taxes Iroperty Taxes - Secured )roperty Taxes - Unsecured [.O.P.T.R. :al Property Taxes ier Taxes :eal Property Transfer Tax >ales and Use Tax 'ransient Occupancy Tax Anchises ).G. & E. "entury Cable TV al Other Taxes senses and Permits 3usiness Licenses animal Licenses 3uilding Permits ?lan Check Fees :al License & Permits ies, Forfeits & Penalties 7ehicle Code Fines ?arking Fines >ther Court Fines :al Fines, Forfeits & Pen. s from Use of Money & Property Investment Earnings Rent: Golf Courses Rent Other: Ch 22, Stadium Rent: Billboard Land Lease Rent: Land N. of Big 4 Rents Lease: Main Station Cell Towers CDC Land Leases Rent: Royal Coach Chevron Rent: 435 Southwest Blvd. Rent: YMCA Building Lease: Assist Dog Inst. Rent: Alternative Ed. School Lease: Wine Center Lease: Wellness Center tal Rev Use of Money & Prop. Budget Actual Budget 1998 -99 6/30/99 1999 -2000 $1,870,000 $1,867,281 $1,935,000 50,000 38,293 55,000 50,000 47,510 50,000 $1,970,000 -- ----- - - - - -- $1,953,084 ----- - - - - -- $2,040,000 ------ - - - - -- $200,000 $253,750 $250,000 4,900,000 5,591,943 5,400,000 1,100,000 1,200,823 1,225,000 250,000 269,411 265,000 250,000 325,097 - - -- 260,000 ------ - - - - -- ------ - - - - -- $6,700,000 ------ - - - - -- ----- - - $7,641,024 ----- - - - - -- $7,400,000 ------ - - - - -- $440,000 $436,634 $440,000 55,000 56,011 55,000 300,000 366,561 300,000 40,000 68,804 - -- 40,000 ------ - - - - -- ------ - - - - -- $835,000 ----- - - - $928,010 ----- - - - - -- $835,000 ------ - - - - -- $70,000 $126,553 $250,000 60,000 37,024 60,000 6,000 6,788 10,000 $136,000 ------ - - - - -- $170,365 ----- - - - - -- $320,000 ------ - - - - -- $1,525,000 $1,679,507 $1,550,000 550,000 414,126 450,000 (a) 30,500 23,820 32,000 9,000 9,854 9,000 3,100 3,144 3,100 0 10,000 15,000 70,000 70,000 210,000 7,300 7,368 7,300 0 3 0 1,800 400 0 0 2,550 3,600 2,400 2,400 2,400 47,900 43,594 48,000 0 0 10,000 ----- - - - - -- - ------ - - - - -- $2,247,000 --- - - - - -- ----- - - - - -- $2,266,766 $2,340,400 rtes : a) Golf course revenues decreased by $100,000 due to course /market conditions Major upgrades being considered to reverse trend of declining lease revenues Budget Actual Budget REVENUES 1998 -99 6/30/99 1999 -2000 from Other Agencies $1,596,000 $1,745,190 $1,640,000 Itate Motor Veh In Lieu 633 700 )ff High Motor Vehicle Lic. 700 153,262 165,000 )ublic Safety Augment. Fund 150,000 40,000 :rants: General Fund 0 40,768 0 90,000 7isc. Other Revenues 30,000 62,496 47,000 ?.O.S.T. Reimbursements 40,000 15,000 3B 90 Mand Costs Reimb. 15,000 22,373 958,000 958,000 662,000 ease Purchase Revenue ----- - - - - -- ------ - - - - -- $2,789,700 $2,982,722 $2,659,700- =a1 Rev Other Agencies ------------ ----- - - - - -- - irges for Current Services $17,000 $16,594 $17,000 mooning & Subdivision Fees 600 1,000 375 Sale of Maps, Etc. 40,000 30,956 32,000 Sale of Resident Cards 60,000 46,784 50,000 Special Public Safety Serv. 28,783 50,000 Fire Inspection Fee 70,000 54,698 60,000 Vehicle Abatement Revenue 55,000 25,459 27,000 Animal Shelter Fees 25,000 2,219 5,.000 Engineering Fees 15,000 3,196 4,000 4,000 Weed Abatement ----- - - - - -- ------ - - - - -- 287,000 209,064 245,600 b -Total Chgs. For Curr Svc. creation Related Income 313,100 351,243 323,600 Sports Center 2,500 201,437 207,100 Swimming Pools 93,000 93 89,493 93,000 Special Contract Classes 69,300 65,760 68,000 R.P. Comm Cntr Rentals 20,000 19,569 20,000 Burton Ave Center Rentals 316,100 315,963 328,100 Recreation Programs 48,800 54,397 50,700 Senior Center $1,070,800 $1,097,862 $1,090,500 :tal Recreation Income 365,200 376,199 399,000 Performing Arts Center 0 1,600 Assessment District Admin. 1,600 1,620 1,600 Library Landscape Maint. 1,600 129,817 130,000 School Grounds Maintenance 124,600 - - - - -- ----- - - - - -- ------ $1,850,800 $1,814,562- $1,868;300- )tal Charges Current Services - Income /Donations $ 125, 000 $ 284,596 $90,000 iscellaneous ------ - - - - -- ---- ________ ------------ $16,653,500 $18,041,129 $17,553,400- Dtal General Fund Revenues rtes : a) Golf course revenues decreased by $100,000 due to course /market conditions Major upgrades being considered to reverse trend of declining lease revenues PAL GENERAL GOVERNMENT $4,635,925 $5,455,010 $819,085 17.670 ------- -- - - -- ------ - - - - -- ------ - - - - -- - - - - - -- BLIC SAFETY Police /Fire Personnel CITY OF ROHNERT PARK $7,792,955 $261,795 3.48% Police Protection 1999 -2000 Budget 1,072,600 (118,200) (9.93 %) 1999 -2000 Expenditures Compared to 1998 -99 30,600 7.17% Animal Control 1998 -99 1999 -00 $ INCREASE 1,280 =ORY /DEPT. BUDGET BUDGET (DECREASE) CHANGE JERAL GOVERNMENT Public Safety Bldg. SW 47,800 45,800 (2,000) ---------------- "_ity Council $57,225 $60,565 $3,340 5.840 lity Manager 509,900 535,810 25,910 5.080 Finance & Accounting 912,350 937,190 24,840 2.72% Information Systems 189,470 295,545 106,075 55.99% Stores 77,440 75,185 (2,255) (2.91%) Legal Services 63,460 102,000 38,540 60.73% Planning Dept. & Comma 443,220 578,930 135,710 30.62% Personnel 275,685 313,655 37,970 13.776 Rent Appeals Board 65,555 61,550 (4,005) (6.11 %) administrative Support 87,475 84,075 (3,400) (3.89 %) --ity Office Building 52,000 516,280 464,280 892.85% 2ity Office Annex 35,000 58,000 23,000 65.71% 3eneral Gov't -Non Dept. 1,702,635 1,614,805 (87,830) (5.16 %) Retired Empl. Benefits 164,510 221,420 56,910 34.59% PAL GENERAL GOVERNMENT $4,635,925 $5,455,010 $819,085 17.670 ------- -- - - -- ------ - - - - -- ------ - - - - -- - - - - - -- BLIC SAFETY Police /Fire Personnel $7,531,,160 $7,792,955 $261,795 3.48% Police Protection 1,190,,800 1,072,600 (118,200) (9.93 %) Fire Protection 426,500 457,100 30,600 7.17% Animal Control 180,825 182,105 1,280 0.71% Animal Shelter 52,500 31,500 (21,000) (40.00 %) Public Safety Bldg. SW 47,800 45,800 (2,000) (4.18 %) Public Safety Bldg. Main 190,800 215,000 24,200 12.68% Public Safety Bldg. North 27,900 40,500 12,600 45.16% Public Safety Bldg. South 11,500 9,000 (2,500) (21.74 %) Civil Preparedness /Haz Mat 30,950 31,200 250 0.81% Youth & Family Services 355,105 308,920 - - - - -- (46,185) ------ - - - - -- (13.01 %) -- - - - - -- TAL PUBLIC SAFETY ------ - - - - -- $10,045,840 ------ - - - - -- ------ $10,186,680 ------ - - - - -- $140,840 ------ - - - - -- 1.40% -- - - - - -- BLIC WORKS City Engineer $379,720 $356,900 ($22,820) (6.019.) Inspection 342,380 352,085 9,705 2.83% General 1,814,500 2,100,085 285,585 15.74% Maint. of Trees/ Parkways 125,400 138,500 13,100 10.45% Maintenance of Streets 160,500 113,100 (47,400) (29.53 %) Street Lighting 200,800 215,800 15,000 7.47% Traffic Signals 90,500 91,000 500 0.55% Storm Drains & Drainage 75,200 75,200 0 0.00% Weed Abatement 2,000 3,100 - - - - -- 1,100 ------ - - - - -- 55.00% -- - - - - -- >TAL PUBLIC WORKS ------- - - - - -- $3,191,000 ------ - - - - -- ------ $3,445,770 ------ - - - - -- $254,770 ------ - - - - -- 7.98% -- - - - - -- -A 0 C 0 / 1998 -99 1999 -00 $ INCREASE 'EGORY /DEPT. BUDGET BUDGET (DECREASE) CHANGE ,KS & RECREATION ?ark Maintenance $579,995 $625,265 $45,270 7.81% klicia Park 25,:500 24,800 (700) (2.75 %) 3enecia Park 17,000 24,400 7,400 43.53% laterpillar Park 5,100 4,800 (300) (5.88 %) lolegio Park Area 18,000 14,900 (3,100) (17.22 %) Dorotea Park 38,600 38,300 (300) (0.78 %) Eagle Park 26,700 29,700 3,000 11.24% Solis Park 21,800 22,600 800 3.67% 3oneybee Park 22,100 21,200 (900) (4.07 %) Ladybug Park Area 38,300 37,900 (400) (1.04 %) Sunrise Park 34,300 39,400 5,100 14.87% Magnolia Park 37,300 40,300 3,000 8.04% Roberts Lake Park 19,100 14,500 (4,600) (24.08 %) Rainbow Park 9,400 9,100 (300) (3.19 %) Recreation Commission 3,425 5,225 1,800 52.55% Recreation Admin. 448,790 497,845 49,055 10.93% Contract Classes 55,000 55,000 0 0.009. Recreation Programs 313,100 352,000 38,900 12.42% e Senior Citizen Center 212,.535 210,595 (1,940) (0.91 %) Senior Citizen Mini -Bus 34,.660 9,500 (25,160) (72.59 %) R.P. Community Stadium 39,,100 21,300 (17,800) (45.52 %) Alicia Pool 56,300 48,200 (8,100) (14.39 %) Benecia Pool 60,450 55,350 (5,100) (8.44 %) Ladybug Pool 52,100 52,500 400 0.77% Honeybee Pool 121,365 118,740 (2,625) (2.16 %) Sports Center 389,740 360,810 (28,930) (7.421) Comm. Center Compl. Gr. 35,600 671100 31,500 88.48% R.P. Community Center 126,450 138,050 11,600 9.17% Burton Ave. Rec. Center 45,050 45,250 200 0.44% YMCA /Soccer Building 67,600 13,000 (54,600) (80.77 %) Ladybug Rec. Bldg. 53,100 52,400 (700) (1.32 %) 10,000 5,000 (5,000) (50.00 %) Scout Hut 64,000 27,000 (37,000) (57.81 %) Library School Grounds Maint. 98,000 89,300 - - - - -- (8,700) ------ - - - - -- (8.88 %) -------- ITAL PARKS AND RECREATION ------ - - - - -- $3,179,560 ------ -• - - - -- ------ $3,171,330 ------ - - - - -- ($8,230) ------ - - - - -- (0.26 %) -------- 'HER Golf Course General $1,000 $1,000 $0 - -- RP Association for the Arts 14,000 14,000 0 0.00% Performing Arts Center 681,675 678,370 (3,305) (0.48 %) f Booking Fees /County 95,000 100,000 5,000 5.26% Prop Tax Admin Fee /County 45,000 45,000 0 0.00% Sexual Assault Examinations 5,000 6,000 ------ - - - - -- 1,000 ------ - - - - -- 20.00% -------- ------ - - - - -- $841,675 $844,370 $2,695 0.32% )TAL OTHER ------ - - - - -- ------ - - - - -- -------- )TAL ALL DEPARTMENTS ------ - - - - -- $21,894,000 $23,103,160 $1,209,160 5.52% / .es: Planning Department - $100 )0 - General. Plan 25,000 - City Center design (MIG) 25,000 - Miscellaneous consulting Non - Departmental Community Promotion $ 8,300 - SCAYD rental assistance 16,800 - Early Learning Institute rental assistance 18,000 - RPEA estimated COLA over amount provided Public Safety Personnel $ 75,000 - RPPOA estimated COLA over amount provided 56,000 - Estimated cost of EPMC not in budget 2,700 - Dispatcher estimated COLA over amount provided 6,300 - Estimated cost of EPMC not in budget Youth & Family Services $ 13,400 - COYF rental assistance - Recreation Programs $ 25,000 - Teen Programs (PAL building) Performing Arts Center $ 6,500 - Ticket office signage — _7___�