2000/11/14 City Council Resolution (7)RESOLU`T'ION NO. 2000- 232
A RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK
MODIFYING RECORDS RE'T'ENTION /DESTRUCTION MANAGEMENT POLICY
PERTAINING TO MAINTAINING Y MEETINGS
FOR A LIMITED PERIO D OF TIME NOT TO EXCEED TWELVE (12) MONTHS
WHEREAS, the Council of the City of Rohnert Park authorized and approved the California
Local Government Records Retention Guidelines as the Records Retention/Destruction Management
Policy for the City of Rohnert Park by adoption of Resolution No. 2000 -107 on May 23, 2000; and
WHEREAS, the City of Rohnert Park previously decided to video tape meetings of the City
Council and other meetings of various City Commissions, Committees and Boards; and
WHEREAS, the City has a policy of the formal record for all City meetings being the written
minutes of meetings as reviewed and approved during regularly scheduled City meetings; and
WHEREAS, state law requires the retention of video recordings for a period of at least ninety
(90) days after occurrence of the event recorded thereon when written minutes are the formal record
for city meetings (G.C. Section 34090.6); and
WHEREAS, the City does use the video tapes of meetings for review of certain items; and
WHEREAS, the City desires to maintain the video tapes of meetings for a reasonable amount
of time exceeding the ninety (90) days required by state law; and
WHEREAS, the City Manager and the City Attorney feel that it is appropriate to maintain the
video tapes of City meetings for a limited period of time not to exceed twelve (12) months.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Rohnert Park that
it does hereby modify the City of Rohnert Park Records Retention/Destruction Management Policy
adopted by Resolution No. 2000 -107 pertaining to the portion of said policy for maintaining video
tapes of City meetings, and does hereby authorize and approve inclusion of a citywide policy for all
video taped meetings of the City Council and City Commissions, Committees and Boards to maintain
the video tapes of its various meetings for a limited period of time not to exceed twelve (12) months.
BE IT FURTHER RESOLVED that the City Manager is hereby directed to implement this
adopted policy for all current and /or future video taped meetings of the City Council and City
Commissions, Committees and Boards. i,?!
DULY AND REGULARLY ADOPTED this 14th day of November, 2000.
ATTEST: CITY OF ROHNERT PARK
VIC, (ZI '-&-eA
D ty Clerk Mayor
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Ayes: (3) _Noes: _Absent:_(2)_,Abstain: ,_ 00