2015/03/24 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, March 24, 2015
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL /RPFA /SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Ahanotu called the joint regular meeting to order at 5:00 pm, the notice for which being
legally noticed on March 19, 2015.
Present: Amy O. Ahanotu, Mayor
Gina Belforte, Vice Mayor
Pam Stafford, Councilmember
Jake Mackenzie, Councilmember
Joseph T. Callinan, Councilmember
Absent: None.
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City
Attorney Visiek, City Clerk Buergler, Senior Analyst Atkins, Director of Public Safety
Masterson, Finance Director Howze, Human Resources Director Perrault, City Engineer
Pawson, Senior Planner Beiswenger, Director of Public Works and Community Services
McArthur, Project Coordinator Zwillinger, and Theater Manager Abravaya.
2. PLEDGE OF ALLEGIANCE
Led by Colton Foster.
3. PRESENTATIONS
A. Mayor's Proclamation: Honoring Public Safety Officer Jacy Tatum for Winning the
Prestigious Enrique Camarena Award for Officer of the Year
Mayor Ahanotu read and presented the proclamation to Public Safety Officer Tatum.
B. Mayors Proclamation: Celebrating April 12 -18, 2015 as "The Week of the Young
Child"
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Mayor Ahanotu read and presented the proclamation to Terry Ziegler who accepted
the proclamation on behalf of the Childcare Center in Rohnert Park and Sonoma
County Early Child Education Community.
C. Introduction of Foxtail Golf Club General Manager, Mark Brouwer
Tom Isaak, President of CourseCo, introduced Mr. Brouwer.
4. DEPARTMENT HEAD BRIEFING
City Manager announced the Rohnert Park 12 of the Rohnert Park Senior Center has their
art displayed in the lobby at City Hall.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council /RPFA /Successor Agency Joint Regular Meeting, March 10, 2015
B. Acceptance of Reports for:
1. Review of the 1 Report on the Status of the General - Plait Galen daf Year
2:014 (P GPgO1c 0004) (PULLED by Mackenzie)
2 (PULLED by Callinan)
3. Successor Agency to the CDC Bills /Demands for Payment dated March 24, 2015
C. City Council Resolutions for Adoption:
1. 2015-048 Authorizing and Approving the City of Rohnert Park Current Pay
Rates and Ranges Revised March 2, 2015
2. 2015 -049 Authorizing and Approving a Task Order with GHD Inc. for
Engineering Design Services and Engineering Services During
Construction for the Public Safety Main HVAC Replacement Project
No. 2014 -02
3. ' -'-'
204 c 050 n rr a Elimination of a Temp Part Time Office n + +
4 Addition E a regular Full Time Offiee n +nn+ T in the Publie
Safety T,on.,Amen+ (PULLED by Callinan)
4. 2015 -051 Approving the Notice of Completion for the Wilfred Avenue
Improvements, Project 2010 -05 and Directing the City Engineer to
File the Notice of Completion
T + +' as Modified 1, ., C;o ntef Of -er- f6,- the - to of 746
Brett Avenue to Lour-des Rene Espinal - -a---
Te4•rea- (PULLED by staff)
D. Authorize Purchase of Information "Technology Server
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E. Authorize the City of Rohnert Park's Representative to the Sonoma County Water
Agency's Water Advisory Committee to Vote to Approve the Sonoma County Water
Agency's Proposed Fiscal Year 2015 -16 Budget
ACTION: Moved /seconded (Stafford /Belforte) to approve the Consent Calendar.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: None.
B. Acceptance of Reports for:
1. Review of the Annual Report on the Status of the General Plan- Calendar Year
2014 (PLGP2015 -0001)
Recommended Action(s): accept report.
ACTION: Moved /seconded (Mackenzie /Stafford) to accept the report.
Motion carried unanimously by the following 5 -0 vote: AYES:
Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None.
2. City Bills /Demands for Payment dated March 24, 2015
Recommended Action(s): accept report.
ACTION: Moved /seconded (Callinan/Stafford) to accept the report.
Motion carried unanimously by the following 5 -0 vote: AYES:
Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None.
C. City Council Resolutions for Adoption:
3. 2015 -050 Approving Elimination of a Temporary Part -Time Office Assistant
and Addition of a regular Full -Time Office Assistant I in the Public
Safety Department
Recommended Action(s): Approve a Resolution authorizing and approving
elimination of a temporary part-time Office Assistant and addition of a regular
full -time Office Assistant I in the Public Safety Department
ACTION: Moved /seconded (Callinan/Belforte) to approve Resolution 2015-
050.
Motion carried unanimously by the following 5 -0 vote: AYES:
Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None.
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7. CLOSED SESSION
A. Mayor Ahanotu made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 5:24 pm in Conference
Room 2A to Consider:
Conference with Real Property Negotiators (Government Code §54956.8)
Property: 7982 Santa Barbara Drive (APN: 143- 073 -005)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Parties: Krystal Heslep, Rikki Baron, Grant Walsh, and Denise
Lucchesi
Under Negotiation: Price and Terms
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 5:31 pm
C. Report On Closed Session (Government Code § 54957.1)
Mayor Ahanotu reported: no reportable action.
8. Acceptance of Proposed Cost Allocation Plan (CAP) and Consideration and
Adoption of a Resolution Authorizing and Approving the Director of Finance to
Increase Appropriations by $757,329 within Various Funds and Make any
Administrative Adjustments Necessary to Reimburse the General Fund for
Administrative Services Provided in FY 2014 -15, Amounts to be Determined by the
FY 2014 -15 CAP, and Provide Direction on CAP Related Options
Finance Director Howze and consultant Jeff Wakefield, MGT of America Inc., presented
the item. Recommended Action(s): 1) Accept the proposed Cost Allocation Plan (CAP);
2) Approve a Resolution authorizing and approving the Director of Finance to increase
appropriations by $757,329 within various funds and make any administrative
adjustments necessary to reimburse the General Fund for administrative services
provided in FY 2014 -15, in amounts to be determined by the FY 2014 -15 CAP; and 3)
Provide direction on CAP related options.
ACTION: Moved /seconded (Stafford /Belforte) to adopt Resolution 2015 -053
Authorizing and Approving the Director of Finance to Increase
Appropriation by $757,329 within Various Funds and Make any
Administrative Adjustments Necessary to Reimburse the General Fund for
Administrative Services Provided in FY 2014 -15, Amounts as
Determined by the FY 2014 -15 Cost Allocation Plan.
Public Comment: none.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: None.
Mackenzie stepped away from dais 6:10 pm
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9. Review and Consideration of SMART Platform Shelter Options
Senior Planner Beiswenger presented the item. Recommended Action(s): Review
SMART platform shelter designs Options 1 and 2 for the; staff recommends Option 2 and
will forward City Council's comments to the SMART staff.
Mackenzie returned 6:13 pm
Public Comment: Ben Van Zutphen, Healdsburg resident.
ACTION: By Consensus City Council selected option 2 and staff will draft letter for
Councilmember Mackenzie to bring forward to the SMART Board
Meeting April 1, 2015, regarding the City's discussion of LED lighting.
10. Consideration of Adoption of a Resolution Declaring Intention to Form a
Community Facilities District to Fund Certain Public Services within the Southeast
Specific Plan Area and Authorizing and Directing Certain Related Actions
City Engineer Pawson and Consultant John Murphy, Stradling, Yocca, Carlson, and
Rauth, presented the item. Ben Van Zutphen, representing the developer, was present.
Recommended Action(s): Approve Adoption of a Resolution Declaring Intention to Form
a Community Facilities District to Fund Certain Public Services with the Southeast
Specific Plan Area and Authorizing and Directing Certain Related Actions.
Public Comment: none.
ACTION: Moved /seconded (Mackenzie /Belforte) to adopt Resolution 2015 -054
Declaring Intention to Form a Community Facilities District to Fund
Certain Public Services within the Southeast Specific Plan Area and
Authorizing and Directing Certain Related Actions.
Motion carried by the following 4 -1 -0 vote: AYES: Mackenzie, Stafford,
Belforte, and Ahanotu, NOS: Callinan, ABSTAINS: None, ABSENT:
None.
Mackenzie stepped away from dais 6:51 pm and returned 6:55 pm
11. FY 2014 -15 Mid -Year Financial Review and Updates
A. Receive FY 2014 -15 Mid -Year Financial Update; Authorizing and Approving
the Finance Director to Move Existing Appropriations Within the City's FY
2014 -15 Budget, and Create Non -Cash Appropriations as Necessary in order to
Close the Fiscal Year in Accordance with Generally Accepted Accounting
Principles (GAAP); Authorizing and Approving the City Manager and Finance
Director to Implement the Appropriations Amendment Pilot Project
Incorporated as Exhibit A to the Resolution
Finance Director Howze presented the item. Recommended Action(s): 1) Receive FY
2014 -15 Mid -Year Financial Update; 2) Approve a resolution authorizing and
approving the Finance Director to move existing appropriations within the City's FY
2014 -15 Budget, and create non -cash appropriations as necessary in order to close the
fiscal year in accordance with generally accepted accounting; and 3) Approve a
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resolution authorizing and approving the City Manager and Finance Director to
implement the Appropriations Amendment Pilot Project incorporated as Exhibit A to
the resolution.
Public Comment: none.
ACTION: Moved /seconded (Belforte /Stafford) to adopt Resolution 2015 -055
Authorizing and Approving the Finance Director to Move Existing
Appropriations within the City's FY 2014 -15 Budget and Create Non -
Cash Appropriations as Necessary in Order to Close the Fiscal Year in
Accordance with Generally Accepted Accounting Principles.
Motion carried unanimously by the following 5 -0 vote: AYES:
Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None
Public Comment: none.
ACTION: Moved /seconded (Stafford /Belforte) to adopt Resolution 2015 -056
Authorizing and Approving the City Manager and Finance Director to
Implement an Appropriations Amendment Pilot Project Incorporated
as Exhibit A and report back to City Council in six (6) months.
Motion carried unanimously by the following 5 -0 vote: AYES:
Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None
B. Spreckels Performing Arts Center Fundraising Campaign Update
Director of Public Works and Community Services McArthur and Theater Manager
Abravaya presented the item. Recommended Action(s): Receive update on 2014 -15
Spreckels Performing Arts Center (PAC) fundraising campaign.
Public Comment: None.
ACTION: Report received.
C. Graton Mitigation Program Budget 2014 -2015 Mid -Year Update
Senior Analyst Atkins presented the item. Recommended Action(s):.
Public Comment: None.
ACTION: Report received.
12. Consideration of Benicia Pool Renovation Project No. 2014 -06 — Appropriations,
Finding the Project Exempt from CEQA, Approval and Adoption of Plans and
Specifications, and Awarding the Contract to Carr's Construction Service, Inc.
Director of Public Works and Community Services McArthur and Project Coordinator
Zwillinger presented the item. Recommended Action(s): 1) Adopt a Resolution
Appropriating 2007R Tax Allocation Bond (TAB) Proceeds to the City's Capital
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Improvement Program and 2) Adopt a Resolution Approving and adopting the plans and
specifications for the Benicia Pool Renovation Project No. 2014 -06, finding such action
exempt from CEQA, and accepting the bids and awarding the contract for the Benicia
Pool Renovation Project No. 2014 -06 to Carr's Construction Service, Inc. in an amount
of $1,015,650.00 ($998,650.00 base bid plus approval of Bid Alternative A -2 for
$17,000).
Public Comment: None.
ACTION: Moved /seconded (Callinan /Stafford) to adopt Resolution 2015 -057
Authorizing and Approving the Director of Finance to Increase
Appropriation by $1,378,816 to the Capital Improvement Project 310-
1406- 400 -9901 the Benicia Pool Rehabilitation Project Funded by 2007R
Tax Allocation Bond Proceeds and any Other Transactions Necessary to
Fund the Project.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: None
ACTION: Moved /seconded (Stafford /Callinan) to adopt Resolution 2015 -058
Approving and Adopting the Plans and Specifications for the Benicia Pool
Renovation Project No. 2014 -06 and Awarding the Contract to Carr's
Construction Service, Inc, and Finding the Project Exempt From CEQA.
Public Comment not in support of awarding the bid to Carr's Construction: Brandon
Sherron, Carpenters Local 751; Dan Calamuci, Researcher for the Carpenters Local 751;
and Jonathan Peel.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: None
Councilmembers Callinan and Stafford stepped away from dais 8:24 pm and returned 8:26 pm
Vice Mayor Belforte stepped away from dais 8:26 pm and returned 8:29 pm
13. Casino Mitigation Analysis: Lost Property and Sales Tax Revenues Related to
Northwest Specific Plan
Senior Analyst Atkins presented the item. Recommended Action(s): Discussion and
provide direction on the casino mitigation analysis.
Public Comment: None.
ACTION: By Consensus City Council directed staff to move forward, to bring a
resolution to a future Council meeting to initiate the budget amendment
for the mitigation payment this fiscal year, as well as include mitigation
payments in the annual budgetary requests for Council to consider in
developing the City's budget.
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14. Discussion and Direction on Project Charter for Ad Hoc Technology Committee
Assistant City Manager Schwartz presented the item. Recommended Action(s): Discuss
and provide direction on Project Charter for Ad Hoc Technology Committee.
Public Comment: None.
ACTION: By Consensus City Council approved moving forward with the Project
Charter.
15. Consideration of Proposed Legislation Senate Bill 128 End of Life Option
City Manager Jenkins presented the item. Recommended Action(s): Discuss and provide
direction to the City's representative to the Mayors' and Councilmembers' Association of
Sonoma County Legislative Committee.
Public Comment: None.
ACTION: By Consensus City Council directed the City's representative to not take a
position on the Bill. Council directed staff to draft a legislative platform or
framework for future consideration to assist the City's representatives in
determining Council preferences and recommended actions.
16. Consideration of Marin /Sonoma Mosquito & Vector Control District's Proposed
Disease Control Assessment, Providing Voting Direction to the City Manager, and
Authorizing the City Manager to Vote
City Manager Jenkins presented the item. Recommended Action(s): City Council
authorized the City Manager to vote `yes' on the ballots received for City -owned
property and to send a letter to the District outlining the issues regarding the District's
lack of true compensation reform.
Public Comment: Nizza Sequeria, Public Relations Director for the Marin/Sonoma
Mosquito & Vector Control District.
ACTION: Moved /seconded (Belforte /Stafford) to approve the recommended action
and request the District's manager provide a financial report annually.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: None.
17. COMMITTEE / LIAISON/ OTHER REPORTS
Councilmember Stafford recommended going to the art show at the library.
Councilmember Mackenzie announced he did not attend the March 20th tour of the
Marin/Sonoma highway 101 narrows widening project. However, funding for the four (4)
mile segment is looking hopeful; on April 8, 2015, Sonoma State University is hosting
the Sonoma County Adaptation Forum, Resilience in a Changing Climate; and the
'Results Group' of the Sonoma County Library Strategic Planning Project have invited
government /elected officials to a focus group on April 20, 2015, from 10:00 am to 11:30
am.
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Vice Mayor Belforte announced a Rotary Club of Rohnert Park - Cotati event, `Solute to
the Community' March 27, 2015, from 6:00 to 8:30 pm, and every child in third grade
received a free dictionary. On April 14, 22, and 29, from 3:45 pm to 6:00 pm, NOAH
needs help with food distribution.
18. COMMUNICATIONS
Councilmember Callinan expressed appreciation to the two officers who responded to a
911 call at Evergreen Elementary School and to the two teachers that saved a student.
Councilmember Callinan has received phone calls regarding the Sonoma Clean Power
communications announcing Rohnert Park community meetings which arrived after the
meeting dates. Assistant City Manager Schwartz reported Sonoma Clean Power is aware
of the issue and will be holding additional community meeting in Rohnert Park.
Councilmember Mackenzie commented on a letter published in the Community Voice
regarding development in Rohnert Park. By consensus City Council supports the City
Manager responding.
19. MATTERS FROM /FOR COUNCIL
None.
20. PUBLIC COMMENTS
None.
21. ADJOURNMENT
Mayor Ahanotu adjourned the joint regular meeting at 9:10 pm.
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Anne Buergler, City Clerk
City of Rohnert Park