2015/04/28 City Council Resolution 2015-077RESOLUTION NO. 2015 -077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AMENDMENT 1 TO AN AGREEMENT WITH
TELSTAR INSTRUMENTS FOR PRESSURE REDUCING VALVE CONTROLS FOR
THE WATER TRANSMISSION MAIN — PROJECT NO. 2004-08
WHEREAS, the City of Rohnert Park (City) is completing its Water Transmission Main
Project which provides a cross -town transmission facility to deliver water at Sonoma County
Water pressure to a planned, elevated storage tank in eastern Rohnert Park; and
WHEREAS, the City has maximized the value provided by this new facility by installing
two new interties between the new transmission main and the existing water distribution system;
and
WHEREAS, the new interties include two new pressure reducing valve stations to adjust
the Sonoma County Water Agency's transmission system pressure to the same level as the City's
normal water system distribution pressure; and
WHEREAS, the two new pressure reducing valve stations can be monitored by the
City's Supervisory Control and Data Acquisition System (SCADA) system allowing City staff to
monitor and make remote adjustments to the system which reduces the overall cost of operation;
and
WHEREAS, the work required to install control system components and program the
SCADA system is unique and specialized work that cannot be performed by the general
contractor constructing the Water Transmission Main Project; and
WHEREAS, Telstar Instruments (Contractor) has maintained and modified the City's
SCADA system in the past and has appropriate and unique qualifications to perform the unique
and specialized work associated with connecting the new pressure reducing values to the City's
control system; and
WHEREAS, the City approved the original agreement by Resolution No. 2015 -011 at its
meeting of January 13, 2015, for the not -to- exceed amount of $66,500; and
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
the City's purchasing functions shall be governed by the City's purchasing policy, and;
WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 7.2, the
City Council hereby finds that the Contractor meets the requirements for Sole Source purchasing
as they perform a "complex and unique function" in terms of instrumentation and control system
work because, by virtue of their extensive experience with the City's system, they understand the
work required and are therefore in the best position to match the construction and programming
of the new components with the City's existing SCADA system, scope the project appropriately,
and execute the work efficiently; and
WHEREAS, City has requested that Consultant perform additional work beyond the
scope of the original agreement, specifically the addition of two (2) Uninterrupted Power
Supplies (UPS) to the existing RTU cabinets and two (2) Pressure Indicating Transmitters (PIT)
to the existing PRV vaults for an additional expense of $16,543.17, for a total not -to- exceed
agreement amount of $83,043.17; and
WHEREAS, the City Council determined that the Project is exempt from the
requirement of the California Environmental Quality Act (CEQA) pursuant to the following
authorities: Public Resources Code section 21080.21 and section 15282(k) of the CEQA
Guidelines for public right -of -way pipeline projects less than one mile in length because the
Project involves construction of a water main approximately 4800 feet long entirely within the
preexisting right of way of Rohnert Park Expressway.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the above recitals are true and correct and material to this Resolution.
BE IT FURTHER RESOLVED that the City Council does hereby authorize and
approve this First Amendment to the agreement with Telstar Instruments for the Pressure
Reducing Valve Controls for the Water Transmission Main — Project No. 2004 -08;
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the agreement attached hereto
as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 28th day of April, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
ATTEST:
OoAnne M. Buergler, City CIA
CALLINAN: \ MACKENZIE: STAFFORD: (-\\It BELFORTE: N--4L- AHANOTU:
AYES: ( ,a ) NOES: ( 0 ) ABSENT: ( 0 ) ABSTAIN: ( C) )
01
FIRST MENDMENT TO THE CONTRACT WITH TELSTAR INSTRUMENTS
FOR PRESSURE REDUCING VALVE CONTROLS FOR THE WATER
TRANSMISSION MAIN — PROJECT NO. 2004-08
This First Amendment to the Agreement between the City of Rohnert Park ( "City ") and Telstar
Instruments ( "Consultant ") for additional services ( "First Amendment ") is entered into as of the
28th day of April, 2015, ( "Effective Date "), by and between City and Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Contract with Telstar°
Instruments for Pressure Reducing Valve Controls for the Water Transmission Main —
Project No. 2004 -08" dated January 13, 2015, and authorized through Resolution No.
2015 -011 approved by the City Council on January 13, 2015, for the amount of
$66,500.00.
B. City and Consultant now desire to enter into this First Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement, Consultant
shall provide additional services as described in the attached Exhibit A.
2. Compensation. Consultant shall perform the services described in this First Amendment for a
total not -to- exceed amount of $16,543.17 as described in the attached Exhibit B.
3. Agreement in Effect. Except as amended by this First Amendment, the Agreement shall
remain in full force and effect.
4. Counterpart Signatures. This First Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this First Amendment as of the date first
written above.
CITY OF ROHNERT PARK:
By:
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2015- adopted by the Rohnert Park
City Council at its meeting of April 28, 2015.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
TELSTAR INSTRUMENTS:
By:
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Name:
(Date)
Title:
By:
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Name:
(Date)
Title:
Updated: 2010 -06 -21
MARP Capital Improvement Projects \2004 Projects \2004 -08 Water Main Improvements aka Distribution System Improvements \Construction Award
Telstar \Amendment 1 to Contract Telstar 04- 08.docx
a
T E LSTA F?
1 N S 'T I'R U M E N T S
Contractor License #422364
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SALES & SERVICE
SCADA • PLC /HMI . Telemetry • Calibration • Maintenance
March 11, 2015
City of Rohnert Park, CA
Sent via e-mail to: rpedroncelli @rpcity.org
Attn: Rick Pedroncelli
Subj: Rohnert Park Expressway — PRV Controls
Proposed Change Order #2 — Install Pressure Indicating Transmitters
Ref: 26678, PCO2
PCO2 - SCOPE OF WORK
1. Metering Site
a. No new work
2. PRV Sites, 2 each
a. Provide and install Pressure Indicating Transmitter (PIT) with integral block and
bleed manifold, calibrated 0 -200 PSI, with integral LCD display, wall mount
bracket. Includes 5' braided stainless hose to existing process connection root
valve (by others). See attached datasheets.
b. PIT will be wired to PLC spare analog input channel.
c. Labor includes: mechanical and electrical installation, calibration, testing,
startup, as -built documentation, training, HMI & PLC programming.
Our price to perform this work per scope excluding tax is:
Labor................................................................................................ ............................... $6,652.00
Materials.......................................................................................... ............................... $6,262.00
Total(2 sites) ...................................................... ............................... .....................$12,914.00
1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925 - 671 -2888, Fax 925 - 671 -9507
4017 Vista Park Ct., Sacramento, CA 95834 Phone 916- 646 -1999, Fax 916 -646 -1096
202 South Douty Street, Hanford, CA 93230 Phone 559 - 584 -7116, Fax 559 - 584 -8028
Page 1 of 1
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II
Contractor License #422364
CONTROL SYSTEM INTEGRATION • INSTRUMENTATION SALES & SERVICE
SCADA • PLC /HMI • Telemetry • Calibration • Maintenance
March 11, 2015
City of Rohnert Park, CA
Sent via e-mail to: rpedroncelli @rpcity.org
Attn: Rick Pedroncelli
Subj: Rohnert Park Expressway — PRV Controls
Proposed Change Order #1— Install UPSs
Ref: 26678, PC01
PC01 - SCOPE OF WORK
1. Metering Site
a. No new work
2. PRV Sites, 2 each
a. Provide and install 120VAC UPS, 420VA. Provide and install simplex outlet and
fusing to provide power to UPS.
b. Provide and install shelf for mounting of UPS. Shelf is to be made of 16 GA steel,
painted white. This is a custom design made to fit the APC SC -420 UPS onto the
existing back panel, within the existing RTU enclosure.
c. Labor includes: design, fabrication, installation, testing, as -built documentation,
training. HMI /PLC programming not applicable.
Our price to perform this work per scope excluding tax is:
Labor..................................................................... ...............................
Materials............................................................... ...............................
Total(2 sites) ................................................... ...............................
......................... $1,040.00
......................... $1,877.00
.. ...................... $ 2,917.00
1717 Solano Way, Unit 34, Concord, CA 94520 Phone 925 - 671 -2888, Fax 925- 671 -9507
4017 Vista Park Ct., Sacramento, CA 95834 Phone 916- 646 -1999, Fax 916- 646 -1096
202 South Douty Street, Hanford, CA 93230 Phone 559 -584 -7116, Fax 559 - 584 -8028
Page 1 of 1
S Tv A
N 6 R U M E N S
Rohnert Park
Project No. 2004 -08 Job No. 26678
SCHEDULE OF VALUES
Ori inal Contract Value $60,414.00
1 #1
#2
#3
MAR 2015
BID
j
Inv
Inv
Inv
BILLED
BALANCE
ITEM
DESCRIPTION
VALUE
Sales Tax
8.75%
Total
1 Value
TOTAL BILLED
TO DATE
iftzr
TO DATE
TO BILL
1
Design Labor
$ 5,920.00
$ 5,920.00
0.00;
5,920.00
2
Construction Materials
$ 12,597.00
$ 1,102.24
$ 13,699.24
0.00'
13,699.24
3
Construction Labor
$ 41,897.00
$ 41,897.00
0.00
41,897.00
ORIGINAL CONTRACT!
$ 60,414.00
$ 1,102.24
$ 61,516.24
$ 1,040.00
$ 22041.24
$ 6,652.00
$ 6,809.93
$ 78,059.41
0.001
61,516.24
Change
Orders
PCO -1
PCO -1
InstallUPSs -Labr
Install UPSs-Mat . erial
$ 1,040.00
$ 1,877.00
$ 164.24
0.00
0.00
1,040.00
2,041.24
PCO -2
Install Pressure Indicating Transmitters - Labor
$ 6,652.00
0.00,
6,652.00
PCO -2
Install Pressure Indicating Transmitters - Material
$ 6,262.00
$ 547.93
0.001
6,809.93
i
TOTAL
CONTRACT VALUE INCLUDING PENDING CO
$ 76,245.00
$ 1,814.41
$0.001
$0.00
$0.00
0-001
78,059.41