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2015/05/12 City Council Resolution 2015-095RESOLUTION NO. 2015- 095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING CONTRACT CHANGE ORDER NO. I TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT ARCH PAC AQUATICS, LLC FOR THE BENICIA POOL RENOVATION PROJECT NO. 2014-06 WHEREAS, the City of Rohnert Park and Arch Pac Aquatics, LLC are parties to the Agreement for Design Professional Services for the Benicia Pool Renovation Project No. 2014 -06 dated October 14, 2014 ( "Agreement ") which provided for design work on renovating the Benicia Pool facility; and WHEREAS, since entering into said Agreement, design concerns regarding the existing metal roof, inability to effectively retrofit the existing restroom to meet ADA design requirements, and other critical components have been identified; and WHEREAS, the amended scope of services from Arch Pac Aquatics, LLC includes construction documents, construction cost estimates, bidding assistance, and construction phase services in the amount of $26,500; and WHEREAS, funding through the 2007R TAB Bonds is available; and WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the city's purchasing functions shall be governed by the city's purchasing policy; and WHEREAS, the City and Arch Pac Aquatics, LLC now desire to enter into Contract Change Order No. 1 to the Agreement to provide for additional scope of services to the Benicia Pool Project; and WHEREAS, additional design professional services in the Contract Change Order No. 1 to the Agreement shall be for a total amount not to exceed $26,500. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve Contract Change Order No. 1 to the Agreement for additional design professional services related to the Benicia Pool Renovation Project for an amount not to exceed an additional $26,500. BE IT FURTHER RESOLVED that the City Manager is hereby authorized acid directed to take all actions to effectuate this Contract Change Order No. I to the Agreement for and on behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar form to the Contract Change Order No. 1 attached hereto and incorporated by this reference as Exhibit "A," subject to minor modifications by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 12th day of May, 2015. C T R74NART PARK AA Amy O: Ahanotu, Mayor ATTEST: f A J nne M. Buergler, City Clerk ` CALLINAN: MIF _ MACKENZIE: try V STAFFORD:_ BELFORTE: ME AHANOTU: N`I� AYES: ( '5 ) NOES: ( 0 ) ABSENT: (p ) ABSTAIN: ( b ) tous;kw'r N reK CITY OF ROHNERT PARK EXHIBIT A 600 Enterprise Drive, Rohnert Park, CA 94928 `' PH: (707) 588 -3331 FAX: (707) 588 -3333 cn�,noaK +� Benicia Pool Renovation Project Project No. 2014 -06 CONTRACT CHANGE ORDER NO. 1 DATE: 04/28115 TO: Arch -Pac Aquatics You are herby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications of this contract. All new work herein described shall be done in accordance with the applicable provisions of the plans and specifications, except as modified by this contract change order. NOTE: This change order is valid when signed on behalf of the Owner. Item Description Amount 1 Design and costs for 120 SF Restroom Addition, cover over entryway, add $16,000.00 diving apparatus, storage area roof redesign, pool heater as an alternative 2 Design and costs for: update fence location, relocate chemical room, add Umbrella stanchions, allowance for roof beams and pool shell rebar, rust, and crack repair, vacuum, new exterior light pole, existing restroom fixture replacement, concrete curb, paint interior and exterior buildings, replace lights with LED (buildings and pool), water heater enclosure inside woman's restroom, replace fixtures in restrooms, shade structures. $10,500.00 Subtotal of Change Order $26,500.00 TOTAL of CHANGE ORDER $26,500.00 Original Contract Amount: $60,000.00 CCO #1: $26,500.00 Revised Contract Amount: $86,500.00 The adjustments to the Contract Price and Contract Time in this Change Order include all costs, including direct, indirect, consequential, and overhead (field and home office) costs, related to the Change described above. By signing this Change Order, Contractor agrees to accept the adjustment to the Contract Price, calculated as provided above, and the adjustment of the Contract Time, as payment in full for all costs, including direct, indirect, consequential, and overhead (field and home office) costs, related to the Changes described above. Except as amended by this Contract Change Order, the Contract shall remain in full force and effect. Recommended by: Terrie Zwillinger, Project Coordinator Recommended by: John McArthur, Director of Public Works and Community Services Approved by: ATTEST: Date Date Darrin Jenkins, City Manager Date Per Purchasing Policy 4.1.1 adopted by Resolution 2012 -22 adopted by the Rohnert Park City Council at its meeting of February 28, 2012. City Clerk We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted by: Arch -Pac Aquatics Date '�, ��c� • Pic, IUUTTIU additional services: To: I Terrie Zerwillinger of: j Project Coordinator /Dept. Public Works ` City of Rohnert Paris Phone: 707.588,3331 Re: Additional Services From: i Ken Moeller Date: 20FEB2015 Pages: 1 1- including this cover page Project: I Benicia Pool Dear Terrie, This is to inform you that certain changes, (see below) will require work that is beyond the current scope of our contract. This eventuality was addressed in our original agreement and you may wish to reference it. This notification is to allow the construction documents to proceed as quickly as possible. The cost of "additional services" will have the net effect of increasing the contract amount. Additional time is also required in which to implement the work. Please also reverence the attached spread shoot - t1 h., items in orange we c added to the scope and ti less tails also i odl r the cost and schedule for the project. Additional Scope: 1. 120 sf family changing and ADA restroom 2. Cover over entry 3. New diving apparatus 4. Pool heater - as altemative The initial budget of 22SEP2014 stated a total of $691,000 the additions above will add approximately $176,336 so the new total will be approximately $936,722 with $16,000 being the cost of the additional service. Please sign in the area provided below and return a copy - as you know the work has already been completed pursuant to your instructions. Best regards, I agree: Ken Moeller City of Rnhnert Park 1351 Distribution Way • Suite #1, Vista CA 92081 - phone: 760 7341600 fax: 760 734 -1611 Page 1 of 2 PRELIMINARY COST ESTIMATE: 20FEB2015 BENECIA POOL - ROHNERT PARK, CA.o. 1 40#PAC, 44UATICS tei iM-01 t zt !rte Indicates numbers provided by Client # BUILDINGS: AREA UNIT COST EXTENSION 28 Bathhouse - built -up reroof, JM5 -GNC mineral cap sheet 2,540.00 SF $17.72 $45,008.80 27 Demo Solar Panels 1.00 LS $8,000.00 $8,000.00 q(G " ar6y Gho,igir � &A A rStrc,rn i.( 121 w fi y ^;1,CL ?8,.1`(10.00 { e -r /'r''rv: Page 2 of 2 SUMMARY OF COSTS: BUILDINGS: SITE WORK $210,168.80 POOLS 11 Fence & gates 400.00 LF $120.00 $48,000.00 33 Nev,, Dumpste, imation 00 LS TOTAL HARD COSTS $0.00 8 Site Lights 2.00 EA $20,000,00 $40,000.00 31 Asp.1altic Concrete pa ct: ng & Striping 12,000,00 SF $10.00 $0,00 21 Entry Marquee with footing and light 1.00 SF $10,000.00 $10,000.00 32 Site grading & preparation (backfill on north side) 1.00 LS $10,000,00 $10,000,00 $691,000.00 SUBTOTAL SITE WORK: jt.if io iris of :additional scope $176; 1`2!5.3.3 $108,000.00 SUMMARY OF COSTS: BUILDINGS: $210,168.80 POOLS $196,458.00 HARDSCAPE $131,319.00 SITE WORK $108,000.00 TOTAL HARD COSTS $645,945.80 CONTINGENCY 10.00% $64,594.58 CONTRACTOR OVERHEAD 10.00% $71,054.04 CONTRACTOR PROFIT 8.00% $62,527.55 BONDS & INSURANCE 2.75% $23,213.35 TOTAL $867,335.33 Of,igi al Cc: mra t Scope frown September $691,000.00 jt.if io iris of :additional scope $176; 1`2!5.3.3 $867,335.33 A&E Fee: $69,386.83 Mechanical for Restroom addition $2,500.00 Electrical for Restroom addition $3.000 00 Structural for Restroom addition 53.200.00 Site Visit to evaluate roof $ 9.00;0.00 T -24 calculations $300.00 Architectural design and coordination $6J000,00 Additional Services A &E Fee: $16,000.00 GRAND TOTAL: $952,722.15 T U R P i N R A T T A N OF NEVADA. !NC. C ONSULTINL , ENGINEFPS 6893 WE WT FLAMIN130 PD, SLfi "iE 103 LAS VE13 AS. NV c91 4 702 I B 3 4 i 3 f3 MM It -TMT- W11r0=V - Arch Pac Aquatics 1351 Distribution Way Suite 1 Vista, CA 92081 February 9, 2015 _.r ti r• P15045100 The following proposal described below is being submitted in this short format. Should this proposal be accepted, please sign below and return prior to commencement of work. Turpin & Rattan of Nevada, Inc. is pleased to present a proposal for mechanical and plumbing engineering and CA Title 24 services for the subject project. We understand the project to consist of the following: 1. New restroom building Our scope -of -work will consist of the following tasks: 1. Preparation of CA Title 24 envelope, HVAC and lighting compliance forms 2. FiVAC and plumbing engineering and design with drawing specifications 1 Seal and sign documents for electronic submission to Arch Pac 4. Response to plan check comments 5. Basic shop drawing review Our scope -of -work does not include the following: 1 Electrical engineering 2. Site visits 3. Preparation of demolition plans 4 Design coordination meetings outside of Las Vegas area 5. Travci and associated costs outside of Las Vegas area 6. Printing costs i. Overnight costs 8. Commissioning or similar activities 9. LEED assessment or certification 10. Life cycle cost analysis 11. Value engineering analysis 12. Site utility design normally provided by civil engineer .,i7 r. .,L i C . N A:""" , f 5 :-7 :. (.._ _f.;:. RY"k Vv. Ff C' E'[; I'2i. I. (!'.N;,i if —LE:Q A: Ci3K 3VTEGREYY (- �Wk'Y. °d .: ' -I!'. i W N 13. Site natural gas design 14. Fire protection engineering 15. Life safety engineering 16. Attendance at pre -bid meetings 17. Attendance at plan chock review meetings 18. Construction ok�servatir�niattraiinistr 4�toK4, except as noted below 19. Preparation of "as- built" documents 20. Plan check or similar agency fees Our fee proposal assumes we will be provided with the following information: 1. Design schedule with all submittal milestones 2,500.00 (Two Thousand Five Hundred Dollars) Approved By TURPIN & RATTAN OF NEVADA, INC. ARCH PAC AQUATICS Kenneth Moeller, AIA Rade Kecman, P.E. Title Mechanical Engineering ManageriVice President Date Expenses and additional services outside of base scope shall be invoiced per the fee schedule on the following sheet. Rohnert Park Restroom MP Engineering Proposal February 9, 2015 21 PROVIDING CLIENT 51TIE'-ACTION THROUGF. I11' +O14T1' /F EN:Gt. \EEPIIG SOIU1;01: r COIJR[..ED "l —'El- ;ORK �'.TFi. Ai'Y it l.��.l l�� . \U / sjo. VENDOR: Al Aquatics Kenneth Moeller 1351 Distribution Way, Ste 1 Vista, CA 92081 SHIP TO: Public Works 600 Enterprise Drive Rohnert Park, CA 94928- PURCHASE ORDER No. 0000007841 BILL TO: City of Rohnert Park 130 Avratn Avenue PO Box 1489 Rohnert Park, CA 94928 VENDOR NO. VENDOR PHONE NUMBER TERMS DATE REQUIRED DELIVERY DATE archpac 0 11%20/2014 SHIPPING INSTRUCTIONS itttiru) ITEM QTY U/M DESCRIPTIONITASK PRD CODE ACCOUNT UNIT PRICE AMOUNT 1 0,00 Benicia Pool Renovations Contract as approved by Council Resolution 2014 -123 1406 310 -1406- 400 -9901 60,000.00 60,000.00 TAXABLE: No CONFIRMING: SUBTOTAL; ftl,00v. vv TAX: 0.00 SHIPPING: 0,00 TOTAL: 60,000,00 AUTHORIZED SIGNATURE IMPORTANT: OUR ORDER NUMBER MUST APPEAR ON EVER" INVOICE AND PACKAGE i lus ""Ie ^ is given upon the iepieser.irlion 4nd guar; niy .rl Elie atu.n (nat: ai or srllrr Ilia! no Neach Ed Sate ui heueral Law ur Regulwion has ecrur. cd ie cor.neetir.n with dtc all ul'acw: ing. proc ';wg, branding, In6eling :a' trarspnmaI imi') ti the I ercIm odiac Ir+ -ein r.ie,munt,d. Vsuch bre ach oc';ws or a ehaig"d by any legally coostilwed Star. or frdcrnl .nnhuri�y, the bt:yrr shall be caimled w the :jl,k, and -e!um em, nauseri merCnandisc and ;hall 10so Le held harmless by the n amlE rarer orscl6_r agautsi any prn4lo' mca! —!d .":J;m ti!.e cos[ oCdaFeuse of .my ;?rnceeding designed to pe. ^.sliza the buyer thCrefot'.