2015/06/09 City Council Resolution 2015-106RESOLUTION NO. 2015 -106
RESOLUTION OF THE CITY OF COUNCIL OF THE ROHNERT PARK
AUTHORIZING AND APPROVING THE SECOND AMENDMENT TO THE
CONSULTANT SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES,
INC., FOR PROFESSIONAL PLANNING SERVICES FOR THE CENTRAL ROHNERT
PARK PLANNED DEVELOPMENT AREA
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the
city's purchasing functions shall be governed by the city's purchasing policy;
WHEREAS, on May 14, 2014, City and AECOM Technical Service, Inc. ( "Consultant ")
entered into that certain agreement entitled "Consultant Services Agreement" ( "Agreement ") to provide
professional planning services in connection with the preparation of Central Rohnert Park Priority
Development Area Plan / Environmental Analysis;
WHEREAS, on July 31, 2013, City and Consultant entered into the First Amendment to the
Agreement to allow for the limits of insurance carried by Consultant's subcontractor, BAE Urban
Economics, Inc.;
WHEREAS, City and Consultant now desire to enter into a Second Amendment to the
Agreement to make amendments to the project Scope of Work ( "Scope ") and to provide for additional
urban design work not identified in the original Scope.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK AS FOLLOWS:
Section 1. Recitals. That the above recitations are true and correct and material to
this Resolution.
Section 2. Environmental Clearance. That the adoption of this Resolution and
accompanying Amendment is exempt from review under the California Environmental Quality
Act because the activity in question is not a project as defined under CEQA Guidelines Section
15378 in that there is no potential that the activity will result in either a direct physical change in
the environment or a reasonably foreseeable indirect physical change in the environment.
Section 3. Agreement. That the Second Amendment to the Agreement between
AECOM and the City of Rohnert Park is hereby authorized and approved in an amount not to
exceed an additional twenty thousand dollars ($20,000.00).
Section 4. Authorization. That the City Manager is hereby authorized and directed to
take all actions to effectuate the Second Amendment to the Agreement for and on behalf of the
City of Rohnert Park, including execution if necessary, in substantially similar form to the
Second Amendment attached hereto and incorporated by this reference as Exhibit "A," subject to
minor modifications by the City Manager or City Attorney.
Section 5. Budget Appropriation. That the Finance Director is hereby authorized and
directed to appropriate $20,000 from the General Plan Maintenance Fund (103 -P101- 400 -6999)
to the Central Rohnert Park Priority Development Area Program Budget (001 -P101- 400 - 6101).
DULY AND REGULARLY ADOPTED this 9t" day of June, 2015.
CI1' ,O ` IN RT PARK
Amy O. Alianotu, Mayor
ATTEST:
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) Aiuie Buergler. C4V-i
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Attachment (Exhibit "A ") — Second Amendment
CALLINAN: MF, NIAC'i{EN'I.IE: ll`JE STAFFORD: � IIEI,IOR'1'1,;: l E AIIANO -rv:
AYES: ( S ) NOES: ( p ) ABSENT: ( 3 ) ABSTAIN: ( 6 )
EXHIBIT "A"
SECOND AMENDMENT TO THE
CONSULTANT SERVICE AGREEMENT
This Second Amendment to Consultant Services Agreement between the City of Rohnert Park
( "City ") and AECOM TECHNICAL SERVICES, INC. ( "Consultant ") for additional services
( "Second Amendment ") is entered into as of the day of
, 2015, ( "Effective Date "), by and between City and Consultant.
RECITALS
A. City and Consultant entered into that certain agreement entitled "Consultant Services
Agreement" ( "Agreement ") to provide planning and environmental consulting services;
B. City and Consultant entered into a First Amendment to allow for limits of insurance
carried by Consultant's subcontractor, BAE Urban Economics, Inc.;
B. City and Consultant now desire to enter into this Second Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. The scope of services has been modified and expanded to allow for
addition services related to the Central Rohnert Park, Priority Development Area ( "PDA ")
project. The amended scope is more particularly described in Exhibit A, which is attached
hereto and incorporated by this reference.
2. Compensation. Consultant shall perform the services described in this Second Amendment
for a total not -to- exceed amount of $20,000 thus increasing the total cost of the Agreement as
amended to $468,000, which is further detailed in Exhibit B, which is attached hereto and
incorporated by this reference.
3. Agreement in Effect. Except as amended by this Second Amendment, the Agreement and
all of its amendments shall remain in full force and effect.
4. Counterpart Signatures. This Second Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first
written above.
CITY OF ROHNERT PARK: AECOM TECHNICAL SERVICES, INC.:
By: / By:
Darrin Jenkins, City Manager (Date) Name:
Per Resolution No. 2015- adopted by the Rohnert Park i'itic:_
City Council at its meeting of May 26, 2015.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Un
(Date)
Name: (Date)
Central Rohnert Park Priority Development Area Plan and
CECIA Document
EXHIBIT A: SCOPE OF WORK MODIFICATIONS
AECOM will provide a planning document to reflect the finalized development envelope proposed for the
Central Rohnert Park Priority Development Area. The scope of work includes preparation of a Draft Central
Rohnert Park Priority Development Area Plan to be provided as the Final Central Rohnert Park Priority
Development Area Plan. Specific tasks added and deducted under this scope of work are outlined under
Section A below. Tasks identified in bold, italicized text, below, are associated with the additional service of
preparing the illustrative site plans for the State Farm property and presentation to the City Council on
August 12, 2014.
AECOM will provide California Environmental Quality Act (CEQA) services through preparation of an Initial
Study /Mitigated Negative Declaration (IS /MND). The scope of work includes the preparation of an IS /MND
(and associated Transportation Impact Study [TIS]) for the Draft Central Rohnert Park Priority Development
Area Plan). Specific tasks deducted under this scope of work are outlined under Section B below.
A. Priority Development Area Master Plan (additions and deductions)
Task 1: Changes Related to Vision and Alternatives Analysis
1.1 Add two more revisions of PDA site plan concept alternatives. These updates responded to
additional Planning Commission and City Council meetings,
1.2 Add the preparation of detailed site plans for the State Farm property for City Council input and
one site plan refinement to respond to input from the City Council and public (additional
service).
Task 2: Changes Related to Community Involvement
2.1 Deduct preparation for and presentation of one Public Workshop to present draft site concept
alternatives for the PDA.
2.2 Add Planning Commission meeting, open to the public, for update on draft site concept
alternatives for the PDA.
2.3 Add preparation for City Council presentation for update of in- progress site concept alternatives
for the PDA.
2.4 Add City Council meeting, open to the public, for update of the preferred alternative site
concepts for the PDA.
Task 3: Changes Related to Infrastructure Analysis
3.1 Remove Infrastructure and Services Strategy memo.
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Central Rohnert Park PDA Plan and CEQA Document
Scope Modification
05/04/15
Task 4: Changes Related to Documents for Plan Adoption and Implementation
4.1 Remove drafting of General Plan and Zoning Code amendments. AECOM to assist with review of
staff reports for the Final Master Plan and IS /MND certification.
B. Priority Development Area Master Plan CEQA Document (additions and
deductions)
Task 5: Changes Related to Initial Study, Administrative Draft EIR, Screencheck Draft EIR,
and Draft EIR
5.1 Deduct preparation of an Administrative Draft, Screencheck Draft, and Draft EIR. This includes
deduction of the CEQA alternatives analysis.
5.2 Add preparation of an Administrative Draft, Screencheck Draft, and Public Review Draft IS /MND.
This assumes that there will be no impacts that cannot be mitigated, or that the City would not
agree to mitigate to a less- than - significant level. If any significant and unavoidable impacts are
found (and the City agrees cannot be mitigated to a less than significant level), a separate scope
and cost for the preparation of a limited scope EIR would be submitted, addressing those topics
identified as significant and unavoidable.
Assumptions:
■ The City shall coordinate with and provide AECOM with the utilities, infrastructure, and public
services data needs requested,
• The City shall prepare the separate Water Supply Assessment (WSA) and provide it to AECOM for
purposes of the Administrative Draft IS /MND and Draft IS /MND.
The City shall coordinate with AECOM to compile the cumulative projects list (including details
regarding location, type, and amount of development, construction start and end date, and
project sponsors) and provide it to AECOM for purposes of the Administrative Draft IS /MND,
Screencheck Draft IS /MND, and Draft IS /MND.
Task 6: Changes Related to Administrative Final EIR, Final EIR, MMRP, CEQA Findings, and
Statement of Overriding Considerations.
6.1 Deduct preparation of Administrative Final and Final EIR. This includes deduction of preparation
of CEQA Response to Comments). Also deduct preparation of CEQA Findings and Statement of
Overriding Considerations (SOC).
6.2 Add preparation of an Administrative Final and Final IS /MND. AECOM will summarize the
nature of comments received and associated updates to the Final IS /MND.
6.3 AECOM will prepare the MMRP. City will assist with identification of City Departments
responsible for addressing mitigation measures.
Central Rohnert Park PDA Plan and CEQA Document
Scope Modification
05/04/15
Task 7: Changes Related to Office of Planning and Research (OPR) CEQA Forms
7.1 Deduct preparation of all OPR CEQA EIR forms (NOP, NOA, NOC, & NOD), An IS /MND would
require different OPR CEQA forms (NOI, NOC, & NOD). AECOM will prepare NOI, NOC, & NOD
forms and City to review. AECOM will print and file NOC with State Clearinghouse, but the City
will file the NOI and NOD with the County Clerk, distribute to any interested parties, publish in
the local newspaper, and pay all filing, publication, and distribution fees).
Task 8: Changes Related to CEQA Public Meetings
8.1 Deduct preparation for, conducting /presenting, and documenting public comments at the
Scoping and Draft EIR Public Meetings.
Task 9: Changes Related to CEQA Deliverables
9.1 Deduct all hard copies of the OPR forms and the various iterations of the CEQA document. All
documents will be provided electronically to the City for it to download, post to its website, and
print (as necessary) — assumes City would print and distribute to interested parties (as
necessary).
9.2 Add time for review and coordination meetings with the City on the IS /MND,
5
Central Rohnert Park PDA Plan and CEQA Document
Scope Modification
05/04/15
EXHIBIT B: REVISED BUDGET
Task
Total Contract Fee
Revised Scope Costs
1 Project Initiation
32,300.00
23,716.25
2 Priority Development Area Profile
11,430.00
11,379.50
3 Community Involvement Plan
33,335.00
38,405.00
4 Vision and Alternatives
49,410.00
49,411.25
Add. Service: Detailed Site Plan + CC Update
20,000.00
20,000.00
Subtotal
146,475.00
142,912.00
5
Strategy Memos
111,565.00
91,625.00
5.0
Task 5 Project Management
3,020.00
5,500.00
5.1
Land Use and Development
10,040.00
12,740.00
5.2
Urban Design
8,560.00
12,945.00
5.3
Circulation and Station Connectivity
16,855.00
16,985.00
5.4
Accessible Design
6,725.00
4,035.00
5.5
Parking Policy and Management
6,965.00
6,965.00
5.6
Infrastructure and Community Services
22,825.00
0.00
7.1
(Task deleted)
1,980.00
3,180.00
5.7
Real Estate Market Considerations
15,725.00
15,725.00
5.8
Affordable Housing and Anti - Displacement
10,725.00
10,725.00
5.9
Implementation Plan and Finance Strategy
10,125.00
6,005.00
6
Master Plan Development
71,850.00
70,010.00
6.0
Task 6 Project Management
1,945.00
3,300.00
6.1
First Administrative Draft Master Plan
43,280.00
39,085.00
6.2
Second Administrative Draft Master Plan
15,565.00
16,565.00
6.3
Public Draft / Final Draft Master Plan
11,060.00
11,060.00
7
Initial Study I Mitigated Negative
113,370.00
149,393.00
Declaration (IS /MND)
7.0
Task 7 Project Management and Meetings
3,070.00
6,200.00
7.1
Define Project and CEQA Strategy
1,980.00
3,180.00
7.2
NOI and Administrative Draft IS /MND
17,335.00
77,205.00
73
Screencheck and Public Review Draft
72,435.00
31,918.00
IS /MND, NOC
7.4
Administrative Final and Final IS /MND
18,550.00
27,030.00
7.5
MMRP and NOD
3,860.00
8 Final Master Plan / Adoption + 13,400.00 5,160.00
IS /MND Certification
8,0 Task 8 Project Management 360.00 360.00
8.1 Documents for Plan Adoption and 6,740.00 1,500.00
Implementation
8.2 Planning Commission and City Council 6,300.00 3,300.00
Public Hearings
Direct Costs 11,340.00 8,900.00
Total 468,000.00
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