2015/07/14 City Council Resolution 2015-124RESOLUTION NO. 2015 -124
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE THIRD AMENDMENT TO TASK ORDER
2011 -06 WITH BRELJE & RACE CONSULTING CIVIL ENGINEERS FOR DESIGN
REVIEW /VALUE ENGINEERING AND CONSTRUCTION MANAGEMENT
SERVICES FOR ADRIAN DRIVE SEWER AND WATER REHABILITATION
PROJECT NO. 2012-04
WHEREAS, the City entered into a Master Agreement with Brelje & Race Consulting
Civil Engineers for Design Professional Services on February 25, 2011 pursuant to City Council
Resolution No. 2011 -13 adopted on February 22, 2011; and
WHEREAS, pursuant to City Council Resolution No. 2012 -083 adopted on July 24,
2014, the City entered into a Task Order No. 2011 -06 with Brelje & Race Consulting Civil
Engineers for Design Review /Value Engineering and Construction Management for the Adrian
Drive Sewer and Water Rehabilitation Project No. 2012 -04 on July 24, 2012 for the Adrian
Drive Water and Sewer Project Phase 1 (Arlen to Santa Barbara) in an amount not to exceed
$226,530; and
WHEREAS, pursuant to City Council Resolution No. 2014 -039 adopted on May 13,
2014, the City amended Task Order No. 2011 -06 with Brelje & Race Consulting Civil Engineers
and authorized Brelje &Race to continue their work for Phase 2 of the Adrian Drive Water and
Sewer Project (Santa Barbara to East Cotati) for an amount not to exceed $195,020; and
WHEREAS, pursuant to City Council Resolution No. 2015 -008 adopted on January 13,
2015, the City amended Task Order No. 2011 -06 with Brelje & Race Consulting Civil Engineers
and authorized and additional $48,000 on services bringing the total contract value to $469,550;
and
WHEREAS, the schedule for the Adrian Drive Water and Sewer Project Phase 2 was
extended for a number reasons including some that were beyond the prime contractor's control;
and
WHEREAS, the cost of construction inspection and management services is directly
related to the contract time; and
WHEREAS, the City has assessed liquidated damages for delays attributable to the
prime contractor's actions and has used these funds to offset the costs of construction
management and inspection services caused by the schedule delays; and
WHEREAS, to retain continuity of inspection services and project understanding, staff
requested Brelje & Race Consulting Civil Engineers to assist with finalizing the Adrian Drive
Water and Sewer Project, which is now complete; and
WHEREAS, a proposal to amend Task Order No. 2011 -06 for a not to exceed an
additional Twenty -Nine Thousand Dollars Three Hundred Dollars ($29,300.00) has been
submitted by Brelje & Race Consulting Civil Engineers; and
WHEREAS, the City Council considered the amendment of Task Order No 2011 -06 at
its duly noticed regular meeting of June 23, 2015;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the Third Amendment to Task Order No. 2011 -06
by and between Brelje & Race Consulting Civil Engineers, a California Corporation, and the City
of Rohnert Park, a municipal corporation, for Design Review /Value Engineering and
Construction Management Services for the Adrian Drive Sewer and Water Rehabilitation Project
No 2012 -04.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this the Third Amendment to Task Order No. 2011 -06 for and on
behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar
form to the Third Amendment attached hereto and incorporated by this reference as Exhibit "A,"
subject to minor modifications by the City Manager or City Attorney.
BE IT FURTHER RESOLVED the Finance Director is hereby authorized and directed
to make appropriations as necessary to fund this amendment.
DULY AND REGULARLY ADOPTED this 14th day of July, 2015.
CITY OF R )HNERT PARK
t v.' A
Amy O. Ahanotu, Mayor
ATTEST:
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MAnne M. Buergler, City C! •k
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AYES: ( LI ) NOES: ( d ) ABSENT: ( ) ABSTAIN: ( C) )
(2)
Exhibit A
AMENDMENT 3 TO
TASK ORDER NO. 2011-06
CITY OF ROHNERT PARK AND
BREJE & RACE CONSULTING CIVIL ENGINEERS
AUTHORIZATION FOR DESIGN REVIEW /VALUE ENGINEERING AND
CONSTRUCTION MANAGEMENT SERVICES FOR THE ADRIAN DRIVE SEWER
AND WATER REHABILITATION PROJECT NO. 2012-04
This Third Amendment to Task Order No. 2011 -06 ( "Second Amendment ") between the City of
Rohnert Park ( "City ") and BRELJE & RACE CONSULTING CIVIL ENGINEERS
( "Consultant ") for certain additional design review /value engineering and construction
management services is entered into as of the day of . 2015 ( "Effective
Date ") by and between City and Consultant on the following terms and conditions:
SECTION 1— RECITALS
On February 25, 2011, 2011, City and Consultant entered into a MASTER AGREEMENT for
professional services authorized through Resolution 2011 -13.
The purpose of the MASTER AGREEMENT is to provide the City with access to qualified
municipal engineering service providers to augment staff resources as needed.
On August 24, 2012, the City Council of the City of Rohnert Park it Resolution No. 2012 -083
retaining Consultant to provide design review /value engineering and construction management
services for the Adrian Drive Sewer and Water Rehabilitation Project Phase 1 for an amount not
to exceed $ 226,530.
On May 13, 2014, the City Council of the City of Rohnert Park it Resolution No. 2014 -039
amending the Task Order to include services for the Adrian Drive Sewer and Water
Rehabilitation Project Phase 2 for an amount not to exceed $ 195,020 and bringing the total
value of services authorized by the Task Order to $421,550.
On January 13, 2015, the City Council of the City of Rohnert Park it Resolution No. 2015 -008
amending the Task Order for an amount not to exceed $ 48,000 and bringing the total value of
services authorized by the Task Order to $469,550.
During the construction of the Phase 2 Project, the contractor encountered a very shallow gas
line, necessitating relocation by Pacific Gas and Electric Company and requiring that additional
time be added to the contract. This initial delay led to weather delays in finishing the project. The
addition of contract time necessitates additional inspection and construction management
services. Consultant is uniquely qualified to continue to provide inspection services because of
its history and familiarity with the project and its design.
SECTION 2 — SCOPE OF WORK
Consultant shall provide additional daily inspection and construction management services for
the Adrian Drive Sewer and Water Rehabilitation Project Phase 2.
SECTION 3 — COMPENSATION AND PAYMENT
The Consultant shall provide the additional work described in SECTION 2 on a time and
materials basis for an amount not to exceed $29,300. Total compensation under Task Order
2011 -06, with this Third Amendment shall, not exceed $498,850. Payment provisions shall be in
accordance with the MASTER AGREEMENT for professional services between City and
Consultant.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2015/16.
SECTION 5 — AGREEMENT IN EFFECT
Except as expressly modified by this Third Amendment, all terms and conditions contained in (a)
the MASTER AGREEMENT and (b) Task Order No. 2011 -06 shall remain in full force and
effect and binding on the parties.
SECTION 6 — COUNTERPART SIGNATURES
This Third Amendment may be signed in multiple counterparts, which when signed by all
parties, shall constitute a binding amendment.
SECTION 7 — EFFECTIVE DATE.
This Third Amendment shall not become effective until the date it has been formally approved
by the City Council and executed by the appropriate authorities of the City and Consultant.
Approved this 14th day of July, 2015.
CITY OF ROHNERT PARK
Darrin Jenkins, City Manager
Per Resolution No. 2015- adopted by the
Rohnert Park City Council at its meeting of July 14, 2015
Attest:
City Clerk
BRELJE & RACE
CONSULTING CIVIL ENGINEERS
John S. Locey, President