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2001/10/25 Other MinutesCITY OF ROHNERT PARK PARKS AND RECREATION COMMISSION GOLF COURSE COMMITTEE / MEETING Thursday, October 25, 2001 Community Center Conference Room MINUTES l COIINC!l: --- MISCELLANEOUS COMMUNICATIONS AGENDA ~ COPY TO: !1!£ COPY TO : u 1. The meeting was called to order by Recreation Director Barry. Committee Members Present StaffPresent Gary Tatman Tim Barry, Recreation Director Jim Cronin John Theilade, General Manager Andy Preston Mike Harrow Committee Members Absent Gay Carlson (out oftown) 2. Welcome and Introductions. Others Present Tom Isaak, CourseCo Charles Kitchen The group went around the table and introduced themselves. 3. Origin of Committee and Goals. T. Barry identified the origin of the committee, that it was approved by both the Parks and Recreation Commission and City Council to assist the city in overseeing the golf course lease with CourseCo and advise the Commission and Golf Course Committee of the City Council on matters relating to the Mountain Shadows Golf Resort. Barry also went over the Aug. 28, 2001 Grand Jury response letter from City Manager Joe Netter, responding to complaints about Mountain Shadows Golf Resort, that mentions the creation of such an oversight committee designed to prevent past shortcomings of golf course management. Barry clarified that the Committee's chief responsibilities are: • To assist city staff in monitoring the lease agreement between CourseCo, Inc. and the city and insure that maintenance standards established in the lease agreement are met. • To provide a mechanism for public feedback, complaints and input to golf course management, city staff, the Parks and Recreation Commission and, indirectly, to the City Council on matters relating to the operation and maintenance ofthe Mountain Shadows Golf Resort. • To address issues important to the continued improvement and viability of the golf courses as a valuable community asset for Rohnert Park citizens. '·' o'l ~ ~ I . -· Barry also clarified current Golf Course policies concerning a) the trading of golf for services, and b) the customer feedback system. These items were requested by the Grand Jury in their report as well. A .. Meeting Schedule for Balance of Year. Barry said that the Committee is to meet four times per year, and this meeting would constitute the meeting of the fourth quarter of the year that covers October, November and December. After discussion, the Committee agreed to meet the first month of each quarter (January, April, July, October) on the third Thursday. Therefore, the next meeting of the Committee will take place Thursday, January 17th at 9:00a.m. at the Community Center Conference Room. 5. Status Report on Golf Crouse Renovation. J. Theilade gave a report on the progress of construction on the South (Willows) Golf Course and indicated that construction by Continental Golf be done by November 15th. He answered questions by Committee members. T. Isaak gave a breakdown of the budget for the renovations of both courses, and indicated that construction is within budget on the South Course, with the bridge construction for holes 4 and 6 to be done at the same time as bridge construction on the North (Redwoods) Course to coordinate engineering work and permits needed . He also identified access to the golf course by pedestrians, bicycles, skateboards, etc. to be a major concern from a safety and liability standpoint. He said they are interested in addressing the behaviors of certain pedestrians rather than try to repeal the city's ordinance that allows them to use the golf course. Committee members discussed this issue and, by consensus, thought that the golf course was handling the matter in a positive fashion. 6. Review of Maintenance Standards. T. Barry went page by page through the Maintenance Standards that are part of the lease agreement with CourseCo, previously sent to Committee members, and went over each section. Questions by Committee members centered on the aerification frequency for greens (Section 2d). Committee members felt that the requirement of three times per year was excessive and intrusive to golfers who have to play around the disruption to the greens. Barry said he would check with Golf Course Superintendent Dick Rudolph on this point. He said that he has met on two occasions with Rudolph, gone over the Maintenance Standards, and Rudolph has given him a schedule for implementation of these Standards. Barry said he is scheduled to visit the course regularly and review the completion of major tasks identified in the Standards. 7. Items By/For Committee Members. J. Theilade answered questions by Committee members concerning the operation of the golf courses. Barry told Committee members that they would receive a complete copy of the lease agreement between the city and CourseCo as soon as it is ready (a preliminary copy is available now, but the complete copy will be ready soon). Committee members discussed the poor condition of parts of the North 2 Course, and J. Theilade responded that any major irrigation and drainage repairs are on hold until the renovation project begins next spring. The course will continue to be maintained according to standards, he said. He also said the public is being notified of the future renovation ofthe North Course through word of mouth at the golf shop and signage. Committee members also complimented course management on the condition of the North Course in terms of greens and fairways. When asked by Committee members, Barry clarified that the landscape around the cat1 path exits that cross a street on the North Course are the responsibility of the golf course to maintain. There are currently weeds present in some locations that need to be removed. Other information was exchanged between Committee members and J. Theilade. 8. Future Agenda Items. Barry suggested that the Committee conduct a review of the city's lease agreement with CourseCo at the next meeting, since they will have their copies by then. Committee members also asked that a "Public Comment" be added to the beginning of each agenda to serve any members of the public who wish to · address the Committee. 9. Next Meeting. The next meeting ofthe Committee will take place Thursday, January 17, 2002 at 9:00a.m. at the Community Center Conference Room. 10. Adjournment. There being no further business, Barry adjourned the meeting at 10:35 a.m. Respectfully submitted, Ti TB/s 3