2015/09/08 City Council Resolution 2015-144RESOLUTION NO. 2015 -144
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE THIRD AMENDMENT TO TASK ORDER
2014 -02 WITH GREEN VALLEY CONSULTING ENGINEERS
FOR ON -CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR UNIVERSITY DISTRICT DEVELOPMENT
WHEREAS, the City entered into a Master Agreement with Green Valley Consulting
Engineers for Design Professional Services on January 26, 2011 pursuant to City Council
Resolution No. 2011 -07 adopted on January 25, 2011; and
WHEREAS, the City entered into a Task Order No. 2014 -02 with Green Valley
Consulting Engineers for On -Call Construction Management and Inspection Services for
University District Sheet Grading Phase 2 (City Permit BDGR2014- 00001) for an amount not to
exceed $48,935.00, pursuant to City Purchasing Policy 441.1.5 adopted by City Council
Resolution No. 2012 -22; and
WHEREAS, on October 28, 2014, the City Council adopted Resolution 2014 -130
approving the First Amendment to Task Order No. 2014 -02 with Green Valley Consulting
Engineers for On -Call Construction Management and Inspection Services at the University
District development for $100,000, bringing the total Task Order value to $148,935.00; and
WHEREAS, on April 14, 2015, the City Council adopted Resolution 2015 -062
approving the Second Amendment to Task Order No. 2014 -02 with Green Valley Consulting
Engineers for On -Call Construction Management and Inspection Services at the University
District development for $375,000, bringing the total Task Order value to $523,935.00; and
WHEREAS, the funding limits of Task Order No. 2014 -02, as amended, are being
approached; and
WHEREAS, the University District development is proceeding with additional public
improvements, all of which require city inspection and acceptance; and
WHEREAS, the City has requested statements of qualifications from construction
management and inspection firms and determined that Green Valley Consulting Engineers is
most qualified to continue providing service because of its project understanding and continuity;
and
WHEREAS, staff requested and has received a proposal from Green Valley Consulting
Engineers for continued construction management and inspection services; and
WHEREAS, the City Council considered the amendment of Task Order No 2014 -02 at
its duly noticed regular meeting of September 8, 2015.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the Third Amendment to Task Order No. 2014 -02
by and between Green Valley Consulting Engineers, a California Corporation, and the City of
Rohnert Park, a municipal corporation, for On -Call Construction Management and Inspection
Services for the University District Development ( "Third Amendment ").
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this Third Amendment for and on behalf of the City of Rohnert
Park, including execution, if necessary, in substantially similar form to the Third Amendment
attached hereto and incorporated by this reference as Exhibit "A," subject to minor modifications
by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that upon receipt of developer reimbursements, the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of the contract amendment.
DULY AND REGULARLY ADOPTED this 8th day of September, 2015.
CITY OF ROHNERT PARK
Amy O. Ahanotu, Mayor
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4Ae M. Buergler, City Cl rk
Attachment: Exhibit A
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2015-
EXHIBIT A TO RESOLUTION
THIRD AMENDMENT TO TASK ORDER NO. 2014 -02 WITH
GREEN VALLEY CONSULTING ENGINEERS FOR
ON -CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR
UNIVERSITY DISTRICT DEVELOPMENT
SECTION 1— PURPOSE
The purpose of this Third Amendment is to authorize and direct Green Valley Consulting
Engineers (Consultant) to proceed with the work specified in SECTION 2 below in accordance
with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ( "City ")
and ( "Consultant ") dated January 26, 2011.
SECTION 2 — SCOPE OF WORK
The additional items authorized by this Third Amendment include construction
management and daily inspection services for the University District development including
observation of on and off site grading, installation of public utilities and installation of surface street,
park and landscape improvements in conformance with applicable law and approved plans and
permits, as directed by City. Inspection services shall include: observation of construction and
maintenance activities; preparation of reports on activities; provision of notice to City of changes,
potential claims, and claims; coordination and meetings with developer, City and other responsible
and interested parties, and other activities as deemed necessary by the City to confirm that the work
is being completed in accordance with the approved plans and permits. Consultant shall promptly
furnish, without additional charge, all facilities, labor, and material reasonably needed for performing
such safe and convenient inspections as may be required.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION 1 above. The additional cost for the additional services as set
forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard
labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in
Exhibit "A" for an amount not -to- exceed $500,000.
Total compensation under Task Order No. 2014 -02 with this Third Amendment shall not
exceed $1,023,935.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by March 31, 2016 unless
extended in writing by the City Engineer or his /her designee.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional
services between City and Consultant are incorporated by reference.
Approved this 81h day of September, 2015,
CITY OF ROHNERT PARK
Darrin Jenkins, City Manager
Per Resolution No. 2015- adopted by the
Rohnert Park City Council at its meeting
of September 8, 2015.
ATTEST:
JOAnn M Buergler, City Clerk
GREEN VALLEY CONSULTING
ENGINEERS
Elizabeth L. Ellis, President (Date)
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