2015/09/08 City Council Resolution 2015-150RESOLUTION NO. 2015-150
RESOLUTION OF THE CITY OF COUNCIL OF THE ROHNERT PARK
AUTHORIZING AND APPROVING THE THIRD AMENDMENT TO THE
CONSULTANT SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES,
INC., FOR PROFESSIONAL PLANNING SERVICES FOR THE CENTRAL ROHNERT
PARK PLANNED DEVELOPMENT AREA
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the
city's purchasing functions shall be governed by the city's purchasing policy;
WHEREAS, on May 14, 2013, City and AECOM Technical Service, Inc. ( "Consultant ")
entered into that certain agreement entitled "Consultant Services Agreement" ( "Agreement ") to provide
professional planning services in connection with the preparation of Central Rohnert Park Priority
Development Area Plan / Environmental Analysis;
WHEREAS, on July 31, 2013, City and Consultant entered into the First Amendment to the
Agreement to allow for the limits of insurance carried by Consultant's subcontractor, BAE Urban
Economics, Inc.;
WHEREAS, on June 9, 2015, City and Consultant entered into the Second Amendment to the
Agreement to make amendments to the project Scope of Work ( "Scope ") and to provide for additional
urban design work not identified in the original Scope.
WHEREAS, City and Consultant now desire to enter into a Third Amendment to the Agreement
to allow for AECOM to provide facilitation services relating to a joint City Council and Planning
Commission meeting and urban design services to help the City develop downtown formation strategies.
This work was not identified in the original scope.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ROHNERT PARK AS FOLLOWS:
Section 1. Recitals. That the above recitations are true and correct and material to
this Resolution.
Section 2. Environmental Clearance. That the adoption of this Resolution and
accompanying Amendment is exempt from review under the California Environmental Quality
Act because the activity in question is not a project as defined under CEQA Guidelines Section
15378 in that there is no potential that the activity will result in either a direct physical change in
the environment or a reasonably foreseeable indirect physical change in the environment.
Section 3. AV•eemcnt. That the Third Amendment to the Agreement between
AECOM and the City of Rohnert Park is hereby authorized and approved in an amount not to
exceed an additional seven thousand, eight hundred and ten dollars ($7,810.00).
Section 4. Authorization. That the City Manager is hereby authorized and directed to
take all actions to effectuate the Third Amendment to the Agreement for and on behalf of the
City of Rohnert Park, including execution if necessary, in substantially similar form to the Third
Amendment attached hereto and incorporated by this reference as Exhibit "A," subject to minor
modifications by the City Manager or City Attorney.
Section 5. Budget Appropriation. That the Finance Director is hereby authorized and
directed to appropriate $7,810 from the General Plan Maintenance Fund (103 -P101- 400 -6999) to
the Central Rohnert Park Priority Development Area Program Budget (001 -P101- 400 - 6101).
DULY AND REGULARLY ADOPTED this Bch day of September, 2015.
T F ONERT PAI`
Amy O. Ahanotu, Mayor
ATTEST:
Q e Buergler, City Clerk
Attachment (Exhibit "A ") — Third Amendment
Attachment (Exhibit "B ") — Scope of Work
CALLINAN: e MACKENZIE: STAFFORD: AIR BELFORTE: A J AHANOTU: E
A Ec• NOE.S• rr�Y 1 ABSENT: ( (a 1 ABSTAIN:
THIRD AMENDMENT TO THE
CONSULTANT SERVICE AGREEMENT
This Third Amendment to Consultant Services Agreement between the City of Rohnert Park
( "City ") and AECOM TECHNICAL SERVICES, INC. ( "Consultant ") for additional services
( "Third Amendment ") is entered into as of the eighth day of September, 2015, ( "Effective
Date "), by and between City and Consultant.
RECITALS
A. City and Consultant entered into that certain agreement entitled "Consultant Services
Agreement" ( "Agreement ") to provide planning and environmental consulting services;
B. City and Consultant entered into a First Amendment to allow for limits of insurance
carried by Consultant's subcontractor, BAE Urban Economics, Inc.;
C. City and Consultant entered into a Second Amendment to allow for an additional urban
design services.
D. City and Consultant now desire to enter into this Third Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. The scope of services has been modified and expanded to allow for
ndditionul sei-viees relntarl to the Cant -ml Robnert Park Priority Deve_,lopment Area. ( "PDA ")
project. The additional services to be added to the scope of services are more particularly
described in Exhibit B, which is attached hereto and incorporated by this reference.
2. Compensation. Consultant shall perform the additional services described in this Third
Amendment for a total not -to- exceed amount of $7,810.00 thus increasing the total cost of
the Agreement as amended to $475,810.00.
3. Agreement in Effect. Except as amended by this Third Amendment, the Agreement and all
of its amendments shall remain in full force and effect.
4. Counterpart Signatures. This Third Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Third Amendment as of the date first
written above.
CITY OF ROHNERT PARK:
By:
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2015 - adopted by the Rohnert Park
City Council at its meeting of September 8, 2015.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
AECOM TECHNICAL SERVICES, INC.:
By:
Name:
Title:
By:
Name:
Title:
(Date)
(Date)
AMO
SCOPE OF ADDITIONAL SERVICES
Task 1:
AECOM 916.414.5800 tel
2020 L Street, Suite 400 916.414.5850 fax
Sacramento, CA 95811
www.aecom.com
EXHIBIT B
AECOM will facilitate and receive input from a joint session of the Planning Commission (PC) and
City Council (CC) to help prioritize actions and investments the City should undertake to implement
the Downtown vision for the Central Rohnert Park Priority Development Area (PDA) Plan.
At the joint session of the PC and CC, AECOM will provide an overview of the placemaking priorities
or themes contained within the PDA Plan; key plan recommendations for Downtown; and priority
actions needed to support the implementation of the PDA, with a focus on establishing a Downtown
for Central Rohnert Park.
As part of the staff report to the PC and CC, AECOM will coordinate with City staff to draft
recommended implementation actions, identify whether these address placemaking priorities that
have been established for the PDA, and the suggested time frame needed to implement these
actions. These actions will form the basis and departure for discussion and identification of a short list
of recommended actions that City staff will further pursue or study.
Up to two conference calls have been scoped, one call is anticipated to discuss priorities and review
the PowerPoint presentation to the commissioners and a second as a debrief. It is assumed the City
will prepare the meeting notes at the joint session and AECOM will provide input.
A budget of $1,500 is proposed to provide assistance to City staff ns it folds PC and CC input into the
refinement of the PDA Plan.
SCHEDULE
Work tasks are anticipated to be completed along with the overall PDA project.
BUDGET
The work scope and labor will be performed on a time and materials basis, not to exceed $7,810, as
summarized in the task and cost summary, below.
Task
Hours
Cost
Preparation for and coordination of
30
$4,450
presentation materials with the City
Facilitation and attendance of joint PC and CC
8
$1,560
session and debrief
PC and CC Follow -Up Actions or Contigency
12
$1,500
Direct expenses
-
$300
Total Costs
48
$7,810