2015/09/08 City Council Minutes„tfti
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, September 8, 2015
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
CITY COUNCIL /RPFA /SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Ahanotu called the joint regular meeting to order at 5:00 pm, the notice for which being
legally noticed on September 3, 2015.
Present: Amy O. Ahanotu, Mayor
Gina Belforte, Vice Mayor
Joseph T. Callinan, Councilmember
Jake Mackenzie, Councilmember
Pam Stafford, Councilmember
Absent: None
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney
Marchetta- Kenyon, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze,
Human Resources Director Perrault, Acting Development Services Director and City
Engineer Pawson, Director of Public Works and Community Services McArthur, and
Director of Public Safety Masterson.
2. PLEDGE OF ALLEGIANCE
Led by Senior Analyst Atkins.
3. PRESENTATIONS
A. Mayor's Certificates of Recognition: Honoring Bodybuilding Champion Carol
Adams for Winning First Place at the California Natural Bodybuilding
Championships
Mayor Ahanotu read and presented the certificate to Carol Adams who briefly talked
about the experience.
City of Rohnert Park Joint Regular Meeting Minutes September 08, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 2 of 5
B. Update on Status of SoCo Nexus by Amee Sas, Executive Director of SoCo Nexus
Amee Sas provided a briefing on the Rohnert Park Compliance Annual Report 2014
and reported the North Bay Innovation Summit will be held September 18, 2015.
4. SSU STUDENT REPORT
None.
5. DEPARTMENT HEAD BRIEFING
None.
6. PUBLIC COMMENTS
None.
7. CONSENT CALENDAR
A. Approval of Minutes for:
1. None
B. Acceptance of Reports for:
1. Annual Co- Sponsorship and Fee Waiver Report for FY 2014 -15
2. City Bills /Demands for Payment dated September 8, 2015
3. Successor Agency to the CDC Bills /Demands for Payment dated September 8,
2015
C. City Council Resolutions for Adoption:
cnydef Lane Widening Pfojeet(Projeet 2014-04) (PULLED by
Belforte)
2. 2015 -142 Approving and Adopting a City of Rohnert Park Legislative
Platform for 2015 -16
3. 2015 -143 Authorizing and Approving the Sixth Amendment to the Design
Professional Services Agreement RE: CSG Consultants Inc.
4. 2015 -144 Authorizing and Approving the Third Amendment to Task Order
2014 -02 with Green Valley Consulting Engineers for On -Call
Construction Management and Inspection Services for University
District Development
5. 2015 -z45 Designating the r T fp ,as from ,he ca e of 5870 r ab-at.t,
Awe (PULLED by Stafford)
6. 2015 -146 Authorizing and Approving a Public Facilities Fee Credit Agreement
with University District LLC and Vast Oak Properties L.P. and
Finding the Action Exempt under the California Environmental
Quality Act
7. 2015 -147 Authorizing and Adopting a City of Rohnert Park Grant Support
Policy (Updated Policy provided at the meeting)
8. 2015 -148 Approving and Adopting the Plans and Specifications for the
Callinan Sports and Fitness Locker Room Remodel Project No.
2013 -05 and Awarding the Contract to Carr's Construction Service,
Inc., and Finding the Project Exempt from CEQA
City of Rohnert Park Joint Regular Meeting Minutes September 08, 2015
for City Council / Rohnert Park Financing Authority/Successor Agency Page 3 of 5
9. 2015 -149 Authorizing and Approving an Employment Agreement between the
City of Rohnert Park and Mary Grace Pawson for Director of
Development Services
10. 2015 -150 Authorizing and Approving the Third Amendment to Consultant
Services Agreement with AECOM Technical Services, Inc., for
Professional Planning Services for the Central Rohnert Park Planned
Development Area
ACTION: Moved /seconded (Callinan/Mackenzie) to approve the Consent Calendar.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Stafford, Mackenzie, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: None.
C. City Council Resolutions for Adoption:
1. 2015 -141 Authorizing and Approving a Third Addendum to the Mitigated
Negative Declaration for the Eastside Trunk Sewer Phase III and
Snyder Lane Widening Project (Project 2014 -01)
Recommended Action: Authorize and Approve a Third Addendum to the
Mitigated Negative Declaration for the Eastside Trunk Sewer Phase III and
Snyder Lane Widening Project (Project 2014 -01).
ACTION: Moved /seconded (Belforte /Callinan) to approve Resolution 2015-
141.
Motion carried unanimously by the following 5 -0 vote: AYES:
Callinan, Stafford, Mackenzie, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None.
5. 2015 -145 Designating the Use of Proceeds from the Sale of 5870 Labath Avenue
Recommended Action: adopt the Resolution designating the proceeds of the sale
of 5870 Labath (Stadium Lands) as follows: 1) $184,557.95 designated to repay
principal and interest of the sewer revenue bonds used to purchase the subject
property; and 2) The remaining balance, estimated to be $6 million, shall be
designated for a capital savings fund for development of a City Hall in Central
Rohnert Park.
ACTION: Moved /seconded (Callinan/Belforte) to approve the Resolution
2015 -145.
Motion carried by the following 3 -2 -0 vote: AYES: Callinan,
Belforte, and Ahanotu, NOS: Stafford and Mackenzie,
ABSTAINS: None, ABSENT: None.
City of Rohnert Park Joint Regular Meeting Minutes September 08, 2015
for City Council / Rohnert Park Financing Authority/Successor Agency Page 4 of 5
8. Consideration of Changes to Development Services Positions
City Manager Jenkins presented the item. Recommended Action(s): Approve the
proposed changes to Development Services staffing and direct staff to bring back the
necessary documentation to effect the changes.
Public Comment: None.
ACTION: Moved /seconded (Stafford /Belforte) to approve the recommended action.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Stafford, Mackenzie, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: None.
9. Review of Proposed Expense Reimbursement Policy for City Council and Repeal of
the Current Expense Reimbursement and Use of Public Resources Policy adopted
by Resolution No. 2006 -206
City Manager Jenkins presented the item. Recommended Action(s): Review proposed
Expense Reimbursement Policy for City Council and repeal the Current Expense
Reimbursement and Use of Public Resources Policy adopted by Resolution No. 2006-
206.
Public Comment: None.
ACTION: Moved /seconded (Mackenzie /Belforte) the adopt Resolution 2015 -151
Approving and Adopting an Amended Expense Reimbursement Policy for
City Council and Repealing Current Expense Reimbursement and Use of
Public Resources Policy.
Motion carried unanimously by the following 5 -0 vote: AYES: Callinan,
Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: None.
10. COMMITTEE / LIAISON/ OTHER REPORTS
Technology Ad Hoc Committee
Councilmember Mackenzie reported on receiving an overview of the work IT has
performed in terms of security from IT Operations Manager Rowley.
Health Action
Vice Mayor Belforte reported Health Action is looking at joining with Upstream
Investments.
Chamber of Commerce
Councilmember Stafford reported on the Chamber of Commerce Business Showcase
event.
Community Event
Vice Mayor Belforte reported on the Public Safety Explorer's pancake breakfast event.
City of Rohnert Park Joint Regular Meeting Minutes September 08, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 5 of 5
10. COMMUNICATIONS
Councilmember Stafford reported Rolmert Park has been recognized as one of the top 50
Safest College Towns in America.
Councilmember Callinan reported Rohnert Park has a fire safety rating of 3 which is in
the top 8% in the country.
Councilmember Mackenzie reported Sonoma State University President Ruben Armiiiana
will be retiring at the end of this academic year and requested the City Council
acknowledge the retirement.
Councilmember Mackenzie reported that he met with Sonoma County Supervisor Rabbitt
and Sonoma County Permit and Resource Management Department Director Tennis
Wick regarding affordable housing.
Councilmember Mackenzie reported on a study of Santa Rosa properties assessed value
based on tax returns, Prop 13, and locations of buildings which is extending into a
County wide study partially funded by the City of Santa Rosa. The study may be of
interest to the City of Rohnert Park as it pertains to development.
Councilmember Mackenzie reported on the New Orleans festival held at the Sonoma
Mountain Village Event Center September 6, 2015.
Vice Mayor Belforte reported she toured Sonoma State's completed outdoor center.
11. MATTERS FROM /FOR COUNCIL
None.
12. PUBLIC COMMENTS
None.
13. ADJOURNMENT
Mayor Ahanotu adjourned the joint regular meeting at 5:55 pin.
ACA
�o nne M. Buergler,f City Clerk
C'fty of Rohnert Park
Amy O. Ahanotu, Mayor
City of Rohnert Park