2015/09/22 City Council Resolution 2015-153RESOLUTION NO. 2015 -153
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND ACCEPTING THE STATE OF CALIFORNIA OFFICE OF
TRAFFIC SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
(STEP) GRANT AND AUTHORIZING THE FINANCE DIRECTOR TO AMEND THE
FY 2015 -2016 BUDGET
WHEREAS, the Rohnert Park Department of Public Safety has conducted numerous
enforcement programs to ensure compliance with vehicle laws;
WHEREAS, the Public Safety Department has been awarded a State of California Office
of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) grant for total award of
$125,000,($33,580 under Catalog of Federal Domestic Assistance (CFDA) Number 20.608 and
$91,420.00 under CFDA number 20.600) (hereinafter "OTS STEP Grant ");
WHEREAS, the OTS STEP Grant has been awarded to fund the Rohnert Park
Department of Public Safety's focused and increased enforcement to reduce the number of
persons injured and killed in traffic collisions beginning October 1, 2015 through September 30,
2016; and,
WHEREAS, the Public Safety Department seeks Council authority to accept the OTS
STEP Grant and create an additional program budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert
Park does hereby authorize and accept the OTS STEP Grant, attached hereto as exhibit A, and
further authorizes the Director of Finance, or his /her designee, to increase appropriations in the
amount of $125,000 in account 001 -P211 -400, and to make any other accounting adjustments
necessary to execute the OTS STEP Grant in accordance with applicable laws.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this OTS STEP Grant for and on behalf of the City of Rohnert
Park.
DULY AND REGULARLY ADOPTED this 22nd day of September, 2015.
CITY F,RO N RT PARK
Mayor Amy O. Ahanotu
ATTEST:
ity Clerk JoAnne M. B u ergler
Attachment: Exhibit A
CALLINAN: MACKENZIE: STAFFORD: � BELFORTE: J C- AHANOTU: A
AYES: ( �J ) NOES: ( () ) ABSENT: ( ) ABSTAIN: ( 0 )
State of California —Office of Traffic Safety (Exhibit A to Resolution) GRANT NUMBER
GRANT AGREEMENT - Page I PT1608
OTS -38 (Rev. 4/15)
1. GRANT TITLE
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
2. NAME OFAGIT4CY
CITY OF ROHNERT PARK
4. GRANT PERIOD
From: 1011115
3. AGENCY UNIT TO ADMINISTER GRANT
DEPARTMENT OF PUBLIC SAFETY
To: 9/30/16
5. GRANT DESCRIPTION
To reduce the number of persons killed and injured in traffic crashes involving alcohol and other primary
collision factors, "best practice" strategies will be conducted. The funded strategies may include: DUI
checkpoints, DUI saturation patrols, warrant service operations, stakeout operations, a "HOT Sheet" program,
educational presentations, and court stings. The program may also concentrate on speed, distracted driving, seat
belt enforcement, operations at intersections with disproportionate numbers of traffic crashes, and special
enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention
thus enhancing the overall deterrent effect.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALLNOTEXCEED: $ 125,000.00
7. TERMS AND CONDITIONS: Theparties agree to comply with the terns and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A (OTS -38b) — Problem Statement, Goals and 9 Exhibit A — Certifications and Assurances
Objectives and Method of Procedure 0 Exhibit B* - OTS Grant Program Manual
• Schedule B (OTS -38d) — Detailed Budget Estimate and
Sub - Budget Estimate (if applicable)
• Schedule B -I (OTS -380 — Budget Narrative and Sub -
Budget Narrative (if applicable)
*Items shown with an asterisk( *), are hereby incorporatedby referenceand made a part ofthis agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury underthe laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. APPROVAL SIGNATURES
_. ,. _ _.._..._... ... ..._........ .. __.,, ........, _. _.....,,
A. GRANTDIRECTOR B. AUTHORIZING OFFICIAL OF AGENCY
NAME: Aaron Johnson PHONE: 707-584-26001 NAME: Brian Masterson PHONE: 707-584-2650
I
TITLE: Sergeant FAx: 707- 584 - 2682:, TITLE: Director FAx: 707 -584 -2682
ADDRESS: 500 C1tyCenterDriVe i ADDRESS: 500 City Center Drive
Rohnert Park, CA 94928 Rohnert Park, CA 94928
E -MAIL: ajohnson@rpcity.org E -MAIL: bmasterson@rpeity.org
( Signature) (Date) (Signature) (Date)
......... ................ ..... ......... ......... _
C. FISCALOR ACCOUNTING OFFICIAL 5 D. OFFICE AUTiIORIZED TORECEIVE PAYMENTS
NAME: TerriMazzanti PHONE: 707 -584 -2648 NAME: Finance Department
TITLE: Tech Services Manager FAx: 707-584-2656 ADDRESS: 130 Avram Ave
ADDRESS: 500 City Center Drive Rohnert Park, CA 94928
Rohnert Park, CA 94928
9. DUNS NUMBER
E -MAIL: tmazzanti@rpeity.org DUNS #: 93 -091 -2980
REGISTERED 500 City Center Drive
ADDRESS
(Signature) (Date) 1p: Rohnert Park, CA 94928
GRANTS MADE EASY - STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT1608
1. PROBLEM STATEMENT
PAGE 1
The City of Rohnert Park is a residential community located in the southern central portion of Sonoma County.
Hwy 101 splits the city into two sections primarily comprised of commercial to the west and residential to the
east. Based on the location Rohnert Park sits in Sonoma County, tourist frequently drive through the
community after spending a day or weekend in the wine country - this alone increases our DUI potential.
Currently the daytime population is 43,000 people; however, the city is home to Sonoma State University which
brings an additional 11,000 students each year to the community. In addition to the college, Rohnert Park
opened The Green Music Center which hosts world renowned musicians as well as performers. The seating
capacity of the center is 2,000 people. All of these patrons have the ability to dine in an upscale restaurant
which is located on site of the concert hall. The Graton Rancheria also opened the largest Indian Resort and
Casino in California in Rohnert Park on November 5, 2013. The resort is open 24 hours a day, 365 days a year.
The traffic statistics related to the casino impacts show an increase in collisions as well as impaired drivers.
Three of the four access points to the casino traverse though the City of Rohnert Park. Three housing
developments have been approved and are in the building phase within the city. The east side of town will have
1,500 homes built next to major arterial roadways adjacent to one of two high schools. This will cause an
increase in traffic for the eastern portion of the community which is already congested due to the university
traffic. A large 350 unit apartment complex will be completed less than 500 yards from the already existing
casino. The roadway leading to this complex shares the same roadway as the casino. This increased traffic
alone is anticipated to bring congestion and an increase in collisions in the area. The Sportsman Warehouse is
planning on building a 43,000 square foot super store on the property adjacent to the casino. The access for this
location would use the same off ramps from the highway as well as frontage roads. This is yet another increase
in vehicles as well as collision potential.
Currently, injury traffic collisions in Rohnert Park are on the rise. From 2011 to 2012 collisions went up 62%
in a one year period. In ten of the OTS collision categories, the City of Rohnert Park is at or below average in
six categories. The department investigated one fatal collision in 2014. Although the department is working
diligently to decrease injury collisions as well as arrest impaired drivers, the traffic volume is increasing and
putting a strain on the pro - activity of the public safety force. In forecasting the rankings based on 2012, it is
anticipated that the number of collisions will rise based on the addition of the new businesses as mentioned.
In 2008 the Department of Public Safety had 80 sworn officers to assist in combating the traffic issues in our
community. Currently there are only 55 sworn officers in a community where there is twice the development.
Because part one crimes are a priority, the traffic division had to become an ancillary assignment until 2011.
Since 2011 the department has increased targeted patrols as well as DUI checkpoint and saturation details with
the assistance of OTS funding. The DUI enforcement effectiveness is apparent by the rankings comparison
from 2011 to 2012. The agency has relied on the funding opportunities to do targeted enforcement solely
because the time was not available for the officers on a regular shift. Overtime opportunities ensured directed
enforcement. In late 2014, the agency was faced with a reduction in staff due to injuries and unforeseen
retirements. This forced the rotation of one detective out of investigations as well as switching traffic officers
to a swing shift schedule. The schedule change allows officers to focus on impaired driving, but requires extra
patrol for vehicle code and primary collision factor enforcement.
OTS -38b (Rev. 4115)
GRANTS MADE EASY - STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT1608
PAGE 2
A. Traffic Data Summary:
Collision
2012 `
2013
2014
Type
Collisions
Victims
Collisions
Victims
Collisions
Victim_ s
Fatal
0
0
3
3
1
1
Injury
104
143
104
135
104
155
Fatal
Injury
Killed '
Injured
Fatal
Injury
Killed
Injured
Fatal
Injury `.
Killed
Injured
Alcohol -
0
3
0
4
1
5
1
6
1
24
1
28
Involved
Hit & Run
0
6
0
7
1
2
1
2
1
10
1
13
Nighttime
0
9
0
14
0
10
0
11
0
11
0
13
(2100 -0259 hours)
Top 3 Primary Collision Factors
Fatal
Injury ',
Killed
Injured
#1 -
Unsafe Sp eed
0
25
0
36
#2 -
Right of Way
0
17
0
32
#3 -
Driving Under the Influence
1
12
1
15
2. PERFORMANCE MEASURES
A. Goals:
1) To reduce the number of persons killed in traffic collisions.
2) To reduce the number of persons injured in traffic collisions.
3) To reduce the number of persons killed in alcohol - involved collisions.
4) To reduce the number of persons injured in alcohol - involved collisions.
5) To reduce the number of persons killed in drug- involved collisions.
6) To reduce the number of persons injured in drug- involved collisions.
7) To reduce the number of persons killed in alcohol /drug combo - involved collisions.
8) To reduce the number of persons injured in alcohol /drug combo - involved collisions.
9) To reduce the number of motorcyclists killed in traffic collisions.
10) To reduce the number of motorcyclists injured in traffic collisions.
OTS -38b (Rev. 4/15)
GRANTS MADE EASY - STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT1608
PAGE 3
11) To reduce the number of motorcyclists killed in alcohol - involved collisions.
12) To reduce the number of motorcyclists injured in alcohol - involved collisions.
13) To reduce hit & run fatal collisions.
14) To reduce hit & run injury collisions.
15) To reduce nighttime (2100 - 0259 hours) fatal collisions.
16) To reduce nighttime (2100 - 0259 hours) injury collisions.
17) To reduce the number of bicyclists killed in traffic collisions.
18) To reduce the number of bicyclists injured in traffic collisions.
19) To reduce the number of pedestrians killed in traffic collisions.
20) To reduce the number of pedestrians injured in traffic collisions.
B. Objectives:
1) To develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol and traffic
officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license
as a result of DUI convictions. Updated HOT sheets should be distributed to patrol and traffic
officers monthly.
2) To send 4 law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST)
(minimum 16 hour) POST - certified training.
3) To send 2 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
Enforcement (ARIDE) 16 hour POST - certified training.
4) To send 1 law enforcement personnel to the IACP Drug Recognition Expert (DRE) training.
5) To send 1 law enforcement personnel to the IACP Drug Recognition Expert (DRE) Recertification
training.
6) To conduct 4 DUI /DL Checkpoints. Note: A minimum of I checkpoint should be conducted during
the NHTSA Winter Mobilization and 1 during the NHTSA Summer Mobilization.
7) To conduct 20 DUI Saturation Patrol operation(s).
OTS -38b (Rev. 4/15)
GRANTS MADE EASY - STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT1608
PAGE 4
8) To conduct 1 Warrant Service operation(s) targeting multiple DUI offenders who fail to appear in
court.
9) To conduct 4 highly publicized Motorcycle Safety DUI Saturation Patrol operation(s) in areas or
during events with motorcycle incidents or collisions resulting from DUI drivers /motorcyclists.
10) To conduct 20 Traffic Enforcement operation(s), including but not limited to, primary collision
factor violations.
11) To conduct 12 Distracted Driving enforcement operation(s) targeting drivers using hand held cell
phones and texting.
12) To conduct 4 Night -time (2100 - 0259 hours) Click It or Ticket enforcement operation(s).
13) To conduct 2 Traffic Safety educational presentations with an effort to reach 150community
members. Note: Presentations may include topics such as distracted driving, DUI, speed, bicycle &
pedestrian safety, seatbelts and child passenger safety.
14) To conduct 12 highly publicized enforcement operation(s) in areas of or during events with a high
number of bicycle and /or pedestrian collisions resulting from violations made by bicyclists,
pedestrians, and drivers.
15) To participate in and collect and report DUI enforcement data for the NHTSA Winter and Summer
Mobilizations.
16) To participate in and collect and report data for the National Distracted Driving Awareness Month in
April.
17) To participate in and collect and report data for the NHTSA Click It or Ticket mobilization period in
May.
18) To participate in the National Bicycle Safety Month in May.
19) To collaborate with the county's Avoid Lead Agency by: participating in all planning /scheduling
meetings and MADD /Avoid DUI Seminars; providing your agency's schedule of operations that
occur during any Avoid campaign; and reporting your agency's DUI arrests & DUI fatality
information during any Avoid campaign.
NOTE.- Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
goals and objectives hereunder.
OTS -38b (Rev. 4/15)
GRANTS MADE EASY - STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT1608
PAGE 5
NOTE: To enhance the overall deterrent effect and promote high visibility, it is recommended the
grantee issue an advance press release.for- each checkpoint operation. For combination DUI /DL
checkpoints, departments should issue press releases that mention DL's will be checked at the DUI /DL
checkpoint. Signs for DUI /DL checkpoint operations should read "DUI /Driver's License Checkpoint
Ahead. " OTS does not find or support independent DL checkpoints. Only on an exception basis and
with OTS pre- approval will OTS fund checkpoint operations that begin prior to 1800 hours.
3. METHOD OF PROCEDURE
A. Phase 1 - Program Preparation, Training and Implementation (0 Quarter of Grant Year)
• The police department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop /maintain the "Hot Sheets," research will be conducted to identify the "worst of
the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions.
The Hot Sheets may include the driver's name, last known address, DOB, description, current license
status, and the number of times suspended or revoked for DUI. Hot Sheets should be updated and
distributed to traffic and patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high
collision locations.
Media Requirements
• Issue a press release announcing the kick -off of the grant by November 15. The kick -off press
releases and media advisories, alerts, and materials must be emailed to the OTS Public Information
Officer at pio Aots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the
issuance date of the release.
B. Phase 2 - Program Operations (Throughout Grant Year)
• The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Media Requirements
• Send all grant- related activity press releases, media advisories, alerts and general public materials to
the OTS Public Information Officer (PIO) at pio(a) ots.ca.gov, with a copy to your OTS Coordinator.
OTS -38b (Rev. 4/15)
GRANTS MADE EASY - STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT No. PT1608
PAGE 6
a) If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied
when the release is distributed to the press. If an OTS template is not used, or is substantially
changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time
would be 10 -20 days prior to the release date to ensure adequate turn- around time.
b) Press releases reporting the results of grant activities such as enforcement operations are exempt
from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press.
c) Activities such as warrant service operations and court stings that could be compromised by
advanced publicity are exempt from pre - publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a
short description of any significant grant - related traffic safety event or program so OTS has sufficient
notice to arrange for attendance and /or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork,
trailer graphics, etc.) to the OTS PIO at pio(?ots.ca.gov and copy your OTS Coordinator for approval
14 days prior to the production or duplication.
• Include the OTS logo, space permitting, on grant - funded print materials; consult your OTS
Coordinator for specifics.
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
• Agencies are required to collect and report quarterly, appropriate data that supports the progress of
goals and objectives.
• Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated
in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include
year -to -date comparisons of goals and objectives. If required, a separate quarterly data reporting
form will be completed each quarter and submitted as part of the QPR.
Reports will compare actual grant accomplishments with the planned accomplishments. They will
include information concerning changes made by the Grant Director in planning and guiding the
grant efforts.
OTS -38b (Rev. 4/15)
GRANTS MADE EASY - STEP
SCHEDULE A
GRANT DESCRIPTION
GRANT NO. PT1608
PAGE 7
• Reports shall be completed and submitted in accordance with OTS requirements as specified in the
Grant Program Manual.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full support of the City of Rohnert Park. Every effort will be made to continue the
activities after the grant conclusion.
OTS -38b (Rev. 4/15)
SCHEDULE B -1
GRANT No. PT1608
STEP BUDGET NARRATIVE Page 1
PERSONNEL COSTS
Overtime
Overtime for grant funded law enforcement operations may be conducted by personnel such as a
Lieutenant, Sergeant, Corporal, Deputy, Officer, Reserve Officer, Community Services Officer,
Dispatcher, etc., depending on the titles used by the agency and the grantees overtime policy. Personnel
will be deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of $48.93 /hour to $82.50 /hour.
Overtime reimbursement will reflect actual costs of the personnel conducting the appropriate operation
up to the maximum range specified.
Overtime Benefit Rates
Medicare
1.45%
TOTAL BENEFIT RATE
1.45%
TRAVEL EXPENSE
In State
Costs are included for appropriate staff to attend conferences and training events supporting the grant goals
and objectives and /or traffic safety. Local mileage for grant activities and meetings is included. Anticipated
travel may include Lifesavers. All conferences, seminars or training not specifically identified in the
Schedule B -1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency
approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are
paid with OTS grant finds.
CONTRACTUAL SERVICES
None.
EQUIPMENT
1 Traffic Collision Reconstruction System(s) - system to diagram and record a traffic collision scene and
perform calculations. Costs may include laptop, software, electronic transit, electronic distance measuring
device and accessories.
OTHER DIRECT COSTS
100 Bicycle Helmet(s) - helmets to be distributed during bicycle rodeos and other bicycle safety related
events.
2 Vehicle Speed Feedback Sign(s) - solar, battery powered or hardwired pole- mounted sign to display the
speed of vehicles. Costs may include modifications and accessories. This item will only be used on
roadways off the Federal Aid System and its installation is at the expense of the grantee.
OTS -38f (Rev. 4/15)
SCHEDULE B -1
GRANT NO. PT1608
STEP BUDGET NARRATIVE Page 2
INDIRECT COSTS
None.
PROGRAM INCOME
There will be no program income generated from this grant.
OTS -38f (Rev. 4/15)
SCHEDULE B
DETAILED BUDGET ESTIMATE
GRANT NO. PT 1608
FUND NUMBER
NUMBER (CFDA)
FUND DESCRIPTION
TOTAL
AMOUNT
MINIMUM PENALTIES FOR REPEAT
164 AL
20.608
OFFENDERS FOR DRIVING WHILE
$33,580
INTOXICATED
402 PT
20.600
STATE AND COMMUNITY HIGHWAY
$91,420
SAFETY
COST CATEGORY
FISCAL YEAR ESTIMATES
10/1/15 thru 9/30/16
TOTAL COST
TO GRANT
A. PERSONNEL COSTS
CFDA
FY -1
Positions and Salaries
Overtime
DUI/DL Checkpoints
20.608
$ 18,000.00
$ 18,000.00
DUI Saturation Patrols
20.608
$ 10,500.00
$ 10,500.00
Warrant Service Operations
20.608
$ 2,500.00
$ 2,500.00
Motorcycle Safety DUI Saturation Patrols
20.608
$ 2,100.00
$ 2,100.00
Benefits @ 0.0145
20.608
$ 480.00
$ 480.00
Traffic Enforcement Operations
20.600
$ 10,500.00
$ 10,500.00
Distracted Driving Operations
20.600
$ 6,300.00
$ 6,300.00
Night -time CIOT Enforcement Operations
20.600
$ 2,700.00
$ 2,700.00
Traffic Safety Educational Presentations
20.600
$ 1,050.00
$ 1,050.00
Bike /Ped Enforcement Operations
20.600
$ 6,300.00
$ 6,300.00
Benefits @ 0.0145
20.600
$ 390.00
$ 390.00
Category Sub -Total
$ 60,820.00
$ 60,820.00
B. TRAVEL EXPENSE
In -State
20.600
$ 6,180.00
$ 6,180.00
Category Sub - Total
$ 6,180.00
$ 6,180.00
C. CONTRACTUAL SERVICES
None
Category Sub - Total
$ -
$ -
D. EQUIPMENT
Traffic Collision Reconstruction System
20.600
$ 50,000.00
$ 50,000.00
Category Sub -Total
$ 50,000.00
$ 50,000.00
E. OTHER DIRECT COSTS
Bicycle Helmets
20.600
$ 1,000.00
$ 1,000.00
Vehicle Speed Feedback Sign(s)
20.600
$ 7,000.00
$ 7,000.00
Category Sub -Total
$ 8,000.00
$ 8,000.00
F. INDIRECT COSTS
None
Category Sub -Total
$ -
$ -
GRANT TOTAL
$ 125,000.00
$ 1251 000.00
OTS -38d (Rev. 4/15) Page 1 of 2
SCHEDULE B
DETAILED BUDGET ESTIMATE
GRANT NO. PT 1608
OTS -38d (Rev. 4/15) Page 2 of 2
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 1
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency
officials to civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State
rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
• 23 U.S.C. Chapter 4— Highway Safety Act of 1966, as amended
• 49 CFR Part 18 Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1200 — Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-
352), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b)
Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 -1683 and 1685- 1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended 129
U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101 -336), as amended (42 U.S.C. 12101,
et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C. 6101- 6107), which prohibits discrimination on the basis of
age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100 -259), which requires Federal -aid recipients and
all sub - recipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities;
(f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92 -255), as amended, relating to
nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91 -616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health
Service Act of 1912, as amended (42 U.S.C. 290dd -3 and 290ee -3), relating to confidentiality of alcohol and
drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.),
relating to nondiscrimination in the sale, rental or financing of housing; 0) any other nondiscrimination
provisions in the specific statute(s) under which application for Federal assistance is being made; and (k) the
requirements of any other nondiscrimination statute(s) which may apply to the application.
Certifications and Assurances (Rev. 6/15)
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 2
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 53230)), which
contains the following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds
unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the
public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of
domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear
justification for the purchase of non - domestic items must be in the form of a waiver request submitted to and
approved by the Secretary of Transportation.
POLITICAL ACTIVITY (HATCH ACT)
The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501 -1508) which limits the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -
LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub -award at all tiers (including subcontracts, sub - grants, and contracts under grant, loans, and
cooperative agreements) and that all sub - recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
Certifications and Assurances (Rev. 6/15)
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CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
Instructions for Primary Certification
1. By signing and submitting this grant agreement, the Grantee Agency Official is providing the certification
set out below.
The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the Grantee Agency Official to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the Grantee
Agency Official knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default.
The Grant Agency Official shall provide immediate written notice to the department or agency to which this
grant agreement is submitted if at any time the Grantee Agency Official learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this
clause, have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may
contact the department or agency to which this grant agreement is being submitted for assistance in
obtaining a copy of those regulations.
6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible,
or voluntarily excluded from participation in this covered transaction, unless authorized by the department
or agency entering into this transaction.
7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier
Covered Transaction," provided by the department or agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the
Certifications and Assurances (Rev. 6/15)
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Page 4
eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded
from Federal Procurement and Non - procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered
Transactions
(1) The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency;
(b) Have not within a three -year period preceding this grant agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of record, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three -year period preceding this application/grant agreement had one or more public
transactions (Federal, State, or local) terminated for cause or default.
(2) Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
Instructions for Lower Tier Certification
1. By signing and submitting this grant agreement, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
Certifications and Assurances (Rev. 6/15)
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Page 5
department or agency with which this transaction originated may pursue available remedies, including
suspension and /or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
grant agreement is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this
clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may
contact the person to whom this grant agreement is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the
department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include
the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —
Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions. (See below)
A participant in a covered transaction may rely upon a certification of a prospective participant in a lower
tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded
from Federal Procurement and Non - procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and /or debarment.
Certifications and Assurances (Rev. 6/15)
EXHIBIT A
CERTII+ICATIONS AND ASSURANCES
Page 6
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this grant agreement.
Certifications and Assurances (Rev. 6/15)
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