2015/09/22 City Council MinutesMINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, September 22, 2015
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL /RPFA /SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Ahanotu called the joint regular meeting to order at 5:00 pm, the notice for which being
legally noticed on September 17, 2015.
Present: Amy O. Ahanotu, Mayor
Gina Belforte, Vice Mayor
Jake Mackenzie, Councilmember
Joseph T. Callinan, Councilmember
Absent: Pam Stafford, Councilmember
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney
Marchetta- Kenyon, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze,
Development Services Director Pawson, Director of Public Works and Community
Services McArthur, Director of Public Safety Masterson, and Project Coordinator
Zwillinger.
2. PLEDGE OF ALLEGIANCE
Led by Councilmember Mackenzie.
3. PRESENTATIONS
A. Mayor's Proclamation: Recognizing October 2015 as Domestic Violence Awareness
Month
Mayor Ahanotu read and presented proclamation to Madeleine Keegan O'Connell,
Chief Executive Officer, YWCA Sonoma County.
B. Presentation by Jennifer Wiltermood of Donations to the Rohnert Park Foundation
and update regarding the 2015 Founders Day Event
Jennifer Wiltermood presented the Rohnert Park Foundation with a check for $8,420
to help the economically disadvantage Rohnert Park residents.
City of Rohnert Park Joint Regular Meeting Minutes September 22, 2015
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Wiltermood stated Saturday, October 3, 2015 is Founders' Day and provided contact
inforination for those wanting to sponsor, donate, and /or volunteer.
4. DEPARTMENT HEAD BRIEFING
City Manager Jenkins reported Rohnert Park has been named one of 50 Safest College
Towns in America.
5. PUBLIC COMMENTS
Jim Angelo expressed his concerns regarding using the proceeds of the sale of 5870
Labath to help fund the building of a new city hall.
Bill Conner expressed his concerns regarding using proceeds of the sale of 5870 Labath
to help fund the building of a new city hall.
Steve Condoni expressed his concerns regarding the safety of the crosswalk at Snyder
Lane and Medical Drive. As directed by the Mayor, City Manager Jenkins responded that
as part of the current construction project, improvements including flashing lights will be
made to that crosswalk.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council /RPFA /Successor Agency Joint Regular Meeting, August 25, 2015
2. City Council /Planning Commission Joint Special Meeting, September 8, 2015
3. City Council /RPFA /Successor Agency Joint Regular Meeting, September 8, 2015
B. Acceptance of Reports for:
1. Report City of Marilyn Ponton's resignation from the Oversight Board of the
Successor Agency Rohnert Park and the Mayor's appointment of Mary Grace
Pawson
2. City Bills /Demands for Payment dated September 22, 2015
3. Successor Agency to the CDC Bills /Demands for Payment dated September 22,
2015
4. RPFA- Cash Report for Month Ending August 2015
5. Housing Successor Agency- Cash Report for Month Ending August 2015
6. Successor Agency- Cash Report for Month Ending August 2015
7. City- Cash Report for Month Ending July 2015
C. City Council Resolutions for Adoption:
1. 2015 -152 Approving and Adopting the Plans and Specifications for the Sewer
Lining Project No. 2014 -03 and Awarding the Contract to Miksis
Services, Inc., and Finding the Project Exempt from CEQA
2. 2015 -153 Authorizing and Accepting the State of California Office of Traffic
Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant
and Amending the FY 2015 -2016 Operating and Revenue Budgets
3. 2015 -154 Changing the Name of the "Bicycle Advisory Committee" to
"Bicycle and Pedestrian Advisory Committee"
4. 2015 -155 Authorizing and Approving Task Order No. 2015 -05 to the Design
Professional Services with GHD, Inc. for Environmental Cleanup of
City of Rohnert Park Joint Regular Meeting Minutes September 22, 2015
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Corporation Yard Underground Storage Tank Site and Increasing
Appropriations
5. 2015 -156 Authorizing and Approving the City of Rohnert Park Current Pay
Rates and Ranges Revised September 11, 2015 and Job Descriptions
and Salary Ranges for the Planning Manager an Building Official
Positions
6. 201�T Approving a Reimbursement Agreement b j an Between C ty e
R811'€rt P1rC- i3a 'tom V e% tur °am rf 0 �6l a c�G-ceS-1-t€P ro}ect c
(PULLED by Mackenzie)
7. 2015 -1i 58 Appfoving ., T? eimb::.sern. nt Agreement b J µnd Between City 0,
Rohnert Aar4 .-ad City Ve tufes f r T?ohneA Palk (''RPUSD Site
Pr -ojee (PULLED by Mackenzie)
8. 2015 -159 Authorizing and Approving an Agreement Regarding Expenditure of
Series 2007R Excess Bond Proceeds for Specified Proposed Public
Improvements Consistent with Bond Covenants
D. Successor Agency to the CDC Resolutions for Adoption:
1. 2015 -160 Authorizing and Approving an Agreement Regarding Expenditure of
Series 2007R Excess Bond Proceeds for Specified Proposed Public
Improvements Consistent with Bond Covenants
2. 2015 -161 Approving the Recognized Obligation Payment Schedule for January
1 - June 30, 2016 ( "ROPS 15- 1613"), Pursuant to Section 34177 of
the California Health and Safety Code
E. Authorize the City Manager to Execute Task Order No. 2015 -06 for Construction
Management and Inspection Services for the Callinan Sports and Fitness Center
Locker Room Remodel Project (Project Number 2013 -05) with GHD, Inc. for a not to
exceed amount of $56,096.00
F. City Council as Successor Agency to the Community Development Commission
Receive Series 2007R Excess Bond Proceeds Expenditure Statement
G. Approval of an In -Kind Donation of City Labor, Fees, and Service to Support the
Founders' Day 2015 Event in the Amount of $7,568
ACTION: Moved /seconded (Belforte /Callinan) to approve the Consent Calendar.
Motion carried unanimously by the following 4 -0 -1 vote: AYES: Callinan,
Mackenzie, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Stafford.
C. City Council Resolutions for Adoption:
6. 2015 -157 Approving a Reimbursement Agreement by and Between City of
Rohnert Park and City Ventures for Rohnert Park Gee Site Project
Recommended Action: Adopt a resolution authorizing and approving a
Reimbursement Agreement by and between City of Rohnert Park and City
Ventures for costs incurred in processing the Rohnert Park Gee Site project.
City of Rohnert Park Joint Regular Meeting Minutes September 22, 2015
for City Council /Rohnert Park Financing Authority /Successor Agency Page 4 of 7
7. 2015 -158 Approving a Reimbursement Agreement by and Between City of
Rohnert Park and City Ventures for Rohnert Park CRPUSD Site
Project
Recommended Action: Adopt a resolution authorizing and approving a
Reimbursement Agreement by and between City of Rohnert Park and City
Ventures for costs incurred in processing the Rohnert Park CRPUSD Site project.
ACTION: Moved /seconded (Mackenzie /Callinan) to approve Resolutions 2015-
157 and 2015 -158.
Motion carried unanimously by the following 4 -0 -1 vote: AYES:
Callinan, Mackenzie, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: Stafford.
7. INTRODUCTION OF ORDINANCE — of the City Council of the City of Rohnert
Park Adding Title 15 Chapter 15.32 to the Rohnert Park Municipal Code Relating
to Expedited Permitting Procedures for Small Residential Rooftop Solar System
Development Services Director Pawson presented the item. Recommended Action(s):
Introduce an Ordinance of the City Council of the City of Rohnert Park Adding Title 15
Chapter 15.32 to the Rohnert Park Municipal Code Relating to Expedited Permitting
Procedures for Small Residential Rooftop Solar Systems.
Public Comment: None.
ACTION: Moved /seconded (Callinan/Belforte) to introduce No. 890 Ordinance of
the City Council of the City of Rohnert Park Adding Title 15 Chapter
15.32 to the Rohnert Park Municipal Code Relating to Expedited
Permitting Procedures for Small Residential Rooftop Solar Systems.
Motion carried unanimously by the following 4 -0 -1 roll call vote: AYES:
Callinan, Mackenzie, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: Stafford.
8. Adopt Resolution Approving Contract with Reliance Communications, LLC
division /subsidiary of West Corporation, dba CivicLive for website upgrade and
related services
Assistant City Manager Schwartz presented the item. Recommended Action(s): Introduce
an Ordinance of the City Council of the City of Rohnert Park Adding Title 15 Chapter
15.32 to the Rohnert Park Municipal Code Relating to Expedited Permitting Procedures
for Small Residential Rooftop Solar Systems.
Public Comment: None.
ACTION: Moved /seconded (Callinan/Belforte) to adopt Resolution 2015 -162
Authorizing and Approving an Agreement with Reliance
Communications, LLC a Division/Subsidiary of West Corporation, dba
CivicLive for Website Upgrade and Related Services.
City of Rohnert Park Joint Regular Meeting Minutes September 22, 2015
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Motion carried unanimously by the following 4 -0 -1 vote: AYES: Callinan,
Mackenzie, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Stafford.
10. COMMITTEE / LIAISON/ OTHER REPORTS
Metropolitan Transportation Commission (MTC) (9/23) — Councilmember Mackenzie
reported the Commission will be discussing the consolidation of planning activities of
ABAG and MTC.
Bay Area Regional Collaborative (9/18) - Councilmember Mackenzie reported the
Collaborative received a presentation regarding environmental efforts made by various
entities in Sonoma County.
Councilmember Mackenzie reported Sonoma County Transit was running an electric bus
in Rohnert Park and Cotati September 22, 2015.
Golden Gate Bridge District - Vice Mayor Belforte suggested Councilmember Mackenzie
have MTC look at the extensive study the District conducted regarding various busses
and a conversation regarding electric bus manufactures. Belforte reported the traffic lanes
have changed over the bridge. The Golden Gate Ferry Service will be ceasing commuter
service in Tiburon; the Golden Gate Bridge is looking at picking that service up.
Vice Mayor Belforte reported she and Councilmember Callinan were judges at the Love
in a Shoe Box rib cook -off fundraiser.
Legislative Committee (9/18) Mayor Ahanotu reported he attended the meeting.
Sonoma County Transportation Authority (SCTA) (9/14) — Mayor Ahanotu reported on a
discussion regarding Sonoma County Waste Management Agency JPA and the possible
role for Regional Climate Protection Authority (RCPA) in Sonoma County Waste
Management Agency programs. A study is to be conducted to see if it would be feasible.
Mayor Ahanotu reported on his, Vice Mayor Belforte's, and City Manager Jenkins'
attendance at the Naval War College banquet event in Rohnert Park held September 18,
2015.
11. COMMUNICATIONS
None.
12. MATTERS FROM /FOR COUNCIL
None.
Recessed 5:54 pm
Reconvened 6:02 pm
9. PUBLIC HEARING: (NO EARLIER THAN 6PM- Noticed September 4, 2015)
Consideration of Public Safety Main HVAC System Replacement Project No. 2014-
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02 - Finding the Project Exempt from CEQA, Approving and Adopting Plans and
Specifications, Awarding the Contract to Mesa Energy Systems, Inc., Authorizing
and Approving an Agreement between the City of Rohnert Park and Pacific Gas
and Electric Company to Finance the HVAC Replacement and City Facility
Lighting Upgrades and Authorizing the Finance Director to Amend the FY 15 -16
Budget
Director of Public Works and Community Services McArthur and Project Coordinator
Zwillinger presented the item. Recommended Action(s): 1) Adopt a Resolution
approving and adopting the plans and specifications for the Public Safety Main HVAC
System Replacement Project No. 2014 -02, finding such action exempt from CEQA, and
accepting the bids and awarding the contract for the Public Safety Main HVAC System
Replacement Project No. 2014 -02 to Mesa Energy Systems Inc. in an amount of
$810,672 and 2) Authorize and approve an agreement between the City of Rohnert Park
and Pacific Gas and Electric Company (PG &E) to construct the HVAC replacement
project and purchase and install 642 light emitting diode (LED) lights in multiple City
facilities for replacement purposes and authorize the Finance Director to amend the FY
15 -16 Budget.
Public Hearing Opened: 6:30 pin
Public Comments: None
Public Hearing Closed: 6:30 pm
ACTION: Moved /seconded (Callinan/Belforte) to adopt Resolution 2015 -163
Approving and Adopting the Plans and Specifications for the Public
Safety Main HVAC Replacement Project No. 2014 -02 and Awarding the
Contract to Mesa Energy Services, Inc., and Finding the Project Exempt
from CEQA.
Motion carried unanimously by the following 4 -0 -1 vote: AYES: Callinan,
Mackenzie, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Stafford.
ACTION: Moved /seconded (Belforte /Callinan) to adopt Resolution 2015 -164
Authorizing and Approving an Agreement Between the City of Rohnert
Park and Pacific Gas and Electric Company to Construct the Public Safety
Main HVAC Replacement Project and Purchase and Install 642 Light
Emitting Diode (LED) City Facility Lights for Replacement Purposes and
Authorize the Finance Director to Amend the FY 15 -16 Budget.
Motion carried unanimously by the following 4 -0 -1 vote: AYES: Callinan,
Mackenzie, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Stafford.
13. PUBLIC COMMENTS
None.
City of Rohnert Park Joint Regular Meeting Minutes September 22, 2015
for City Council / Rohnert Park Financing Authority /Successor Agency Page 7 of 7
14. ADJOURNMENT
Mayor Ahanotu adjourned the joint regular m f t 6'34 m
J !Anne M. Buergler, City Clerk
City of Rohnert Park
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Amy O. Ahanotu, Mayor
City of Rohnert Park