2015/10/27 City Council Agenda Packet Revised
Closed Session Item 13 added
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588-2227♦ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, October 27, 2015
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council
Chamber. City Council/RPFA agendas and minutes may be viewed at the City’s website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the
City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised
at public hearing(s) described in this agenda, or in written correspondence delivered to the City of
Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision becomes
final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint
meeting of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or
on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and
a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of
speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices
upon entering the Council Chamber. Use of these devices causes electrical interference with the sound
recording and TV broadcast systems.
Mission Statement
“We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow.”
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 2 of 5
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING
- CALL TO ORDER/ROLL CALL
(Callinan __ Mackenzie__ Stafford __ Belforte __ Ahanotu __)
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Rohnert Park Family Resource Center Update by Robin Bowen, Executive Director
of California Parenting Institute
4. DEPARTMENT HEAD BRIEFING
A. Economic Development Update
5. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City
business not listed on the Agenda may do so at this time. Each speaker will be allotted
three minutes. Those wishing to address the Council on any report item listed on the
Agenda should submit a “Speaker Card” to the City Clerk before announcement of
that agenda item.
6. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s)
of the City Council and/or the Rohnert Park Financing Authority and Successor
Agency to the Community Development Commission, whichever is applicable, unless
any Council Member or anyone else interested in a consent calendar item has a
question about the item.
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, October 13,
2015
2. City Council Special Meeting, October 15, 2015
3. City Council/RPFA/Successor Agency Joint Regular Meeting, August 11, 2015
B. Acceptance of Reports for:
1. RPFA- Cash Report for Month Ending September 2015
2. Housing Successor Agency- Cash Report for Month Ending September 2015
3. Redevelopment Successor Agency- Cash Report for Month Ending September
2015
4. City- Cash Report for Month Ending September 2015
5. City Councilmembers Quarterly Expense Report (July, August, September)
6. City Bills/Demands for Payment dated October 27, 2015
7. Successor Agency to the CDC Bills/Demands for Payment dated October 27,
2015
8. City Parks Restroom Status Update
C. Ordinance for Adoption:
1. 890 An Ordinance of the City Council of the City of Rohnert Park
Adding Title 15 Chapter 15.32 to the Rohnert Park Municipal
Code Relating to Expedited Permitting Procedures for Small
Residential Rooftop Solar Systems
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 3 of 5
2. 891 An Ordinance of the City Council of the City of Rohnert
Park Amending Rohnert Park Municipal Code Section
9.46.070 (Limit on Liability for Emergency Response Cost
Recovery)
D. City Council Resolutions for Adoption:
1. 2015-170 Authorizing and Approving to Execute Task Order 2015-08
with GHD Inc. for Infiltration and Inflow Study and
Authorizing a Supplemental Appropriation
2. 2015-171 Approving a Job Description and Salary Range for
Accounting Services Supervisor and Adjusting the Allocated
Position from Utility Billing and Revenue Manager to
Accounting Services Supervisor
3. 2015-172 Identifying the Terms and Conditions for Fire Department
Response Away from their Official Duty Station and
Assigned to an Emergency Incident
4. 2015-173 Authorizing and Approving Elimination of a Full Time Non-
Sworn Technical Services Commander Position and Addition
of a Full Time Sworn Public Safety Commander in the Public
Safety Department
E. Authorize the Purchase of Five (5) Public Works Utility Trucks from
Downtown Ford in the amount not to exceed $220,000 and Authorize the City
Manager to Execute Purchase Documentation
F. Authorize the City Manager to Execute Amendment No.1 to Task Order No.
2015-03 for Design Professional Services with GHD Inc. for Clausen
Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation
Design Project (Project Number 2015-10)
G. Authorize Approval of Donation Request for the Christmas Basket Program in
the amount of $500.00
H. Authorize sending a letter in support of the concept of a Regional Ordinance for
Unused Medication in Sonoma County
Council Motion/Roll Call Vote
(Callinan__ Mackenzie__ Stafford__ Belforte__ Ahanotu__)
7. Potential Amendments to Title 9, Chapter 9.66 of the Rohnert Park Municipal
Code Related to Bingo Games
A. Staff Report
B. Public Comment
C. Council discussion/direction
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 4 of 5
8. Declaring Intention to Form a Community Facilities District to Fund Certain
Public Services within the Southeast Specific Plan Area and Authorizing and
Directing Certain Related Actions
A. Staff Report
B. Public Comments
C. Resolution for Adoption:
1. 2015-174 Declaring Intention to form a Community Facilities District to
Fund Certain Public Services within the Southeast Specific
Plan Area and Authorizing and Directing Certain Related
Actions
a. Council motion/discussion/vote
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities
of the respective boards, commissions or committees on which they serve. No action
may be taken.
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this
meeting. Council Members desiring to read or discuss any communication may do so
at this time. No action may be taken except to place a particular item on a future
agenda for Council consideration.
11. MATTERS FROM/FOR COUNCIL
Prior to agenda publication, any Councilmember may place an item on this portion of
the agenda. Upon the concurrence of two Councilmembers, the item may be added to a
subsequent agenda for deliberation and action. In accordance with the Brown Act, at
the City Council meeting, Councilmembers may not add items hereunder, except for
brief reports on his or her own activities or brief announcements regarding an event of
community interest.
A. Reconsideration of Resolution 2015-145 regarding proceeds from Stadium
Lands
12. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may
do so at this time. Each speaker will be allotted three minutes. Those wishing to
address the Council on any report item listed on the Agenda should submit a “Speaker
Card” to the City Clerk before announcement of that agenda item.
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 5 of 5
13. CLOSED SESSION (Estimated Duration: 30 min)
A. Recess to Closed Session in Conference Room 2A to Consider:
1. Conference with Legal Counsel – Anticipated Litigation - Significant
exposure to litigation pursuant to Government Code §54956.9(d)(2):
(One Case)
B. Reconvene Joint Regular Meeting Open Session in Council Chamber
C. Report On Closed Session (Government Code § 54957.1)
14. ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If
you wish to speak on an item under discussion by the Council which appears on this agenda, after
receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Council
action shall be automatically referred to staff for investigation and disposition which may include placing
on a future agenda. If the item is deemed to be an emergency or the need to take action arose after
posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to
discuss the matter to determine if it is an emergency item under said Government Code and may take
action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person
to assist you while attending this City Council meeting, please contact the City Clerk’s Office at (707)
588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City.
Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring
meeting materials to be produced in another format (Braille, audio-tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure
that relate to each item of business referred to on the agenda are available for public inspection at City
Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am
to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all,
of the members of the City Council regarding any item on this agenda after the agenda has been
distributed will also be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, JoAnne Buergler, City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the October
27, 2015, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review
on October 23, 2015, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The
agenda is also available on the City web site at www.rpcity.org,
Executed this 23nd day of October, 2015, at Rohnert Park, California.
___________________________________________
JoAnne M. Buergler, City Clerk
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588-2227♦ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org
ROHNERT PARK CITY COUNCIL
Rohnert Park Financing Authority (RPFA)
Successor Agency to the Community Development Commission (CDC)
JOINT REGULAR MEETING AGENDA
Tuesday, October 27, 2015
Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city
meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council
Chamber. City Council/RPFA agendas and minutes may be viewed at the City’s website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the
City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised
at public hearing(s) described in this agenda, or in written correspondence delivered to the City of
Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision becomes
final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3):
Members of the City Council receive no additional compensation as a result of convening this joint
meeting of the City Council and the Rohnert Park Financing Authority.
PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or
on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and
a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of
speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices
upon entering the Council Chamber. Use of these devices causes electrical interference with the sound
recording and TV broadcast systems.
Mission Statement
“We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow.”
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 2 of 5
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING
- CALL TO ORDER/ROLL CALL
(Callinan __ Mackenzie__ Stafford __ Belforte __ Ahanotu __)
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Rohnert Park Family Resource Center Update by Robin Bowen, Executive Director
of California Parenting Institute
4. DEPARTMENT HEAD BRIEFING
A. Economic Development Update
5. PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City
business not listed on the Agenda may do so at this time. Each speaker will be allotted
three minutes. Those wishing to address the Council on any report item listed on the
Agenda should submit a “Speaker Card” to the City Clerk before announcement of
that agenda item.
6. CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s)
of the City Council and/or the Rohnert Park Financing Authority and Successor
Agency to the Community Development Commission, whichever is applicable, unless
any Council Member or anyone else interested in a consent calendar item has a
question about the item.
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, October 13,
2015
2. City Council Special Meeting, October 15, 2015
3. City Council/RPFA/Successor Agency Joint Regular Meeting, August 11, 2015
B. Acceptance of Reports for:
1. RPFA- Cash Report for Month Ending September 2015
2. Housing Successor Agency- Cash Report for Month Ending September 2015
3. Redevelopment Successor Agency- Cash Report for Month Ending September
2015
4. City- Cash Report for Month Ending September 2015
5. City Councilmembers Quarterly Expense Report (July, August, September)
6. City Bills/Demands for Payment dated October 27, 2015
7. Successor Agency to the CDC Bills/Demands for Payment dated October 27,
2015
8. City Parks Restroom Status Update
C. Ordinance for Adoption:
1. 890 An Ordinance of the City Council of the City of Rohnert Park
Adding Title 15 Chapter 15.32 to the Rohnert Park Municipal
Code Relating to Expedited Permitting Procedures for Small
Residential Rooftop Solar Systems
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 3 of 5
2. 891 An Ordinance of the City Council of the City of Rohnert
Park Amending Rohnert Park Municipal Code Section
9.46.070 (Limit on Liability for Emergency Response Cost
Recovery)
D. City Council Resolutions for Adoption:
1. 2015-170 Authorizing and Approving to Execute Task Order 2015-08
with GHD Inc. for Infiltration and Inflow Study and
Authorizing a Supplemental Appropriation
2. 2015-171 Approving a Job Description and Salary Range for
Accounting Services Supervisor and Adjusting the Allocated
Position from Utility Billing and Revenue Manager to
Accounting Services Supervisor
3. 2015-172 Identifying the Terms and Conditions for Fire Department
Response Away from their Official Duty Station and
Assigned to an Emergency Incident
4. 2015-173 Authorizing and Approving Elimination of a Full Time Non-
Sworn Technical Services Commander Position and Addition
of a Full Time Sworn Public Safety Commander in the Public
Safety Department
E. Authorize the Purchase of Five (5) Public Works Utility Trucks from
Downtown Ford in the amount not to exceed $220,000 and Authorize the City
Manager to Execute Purchase Documentation
F. Authorize the City Manager to Execute Amendment No.1 to Task Order No.
2015-03 for Design Professional Services with GHD Inc. for Clausen
Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation
Design Project (Project Number 2015-10)
G. Authorize Approval of Donation Request for the Christmas Basket Program in
the amount of $500.00
H. Authorize sending a letter in support of the concept of a Regional Ordinance for
Unused Medication in Sonoma County
Council Motion/Roll Call Vote
(Callinan__ Mackenzie__ Stafford__ Belforte__ Ahanotu__)
7. Potential Amendments to Title 9, Chapter 9.66 of the Rohnert Park Municipal
Code Related to Bingo Games
A. Staff Report
B. Public Comment
C. Council discussion/direction
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 4 of 5
8. Declaring Intention to Form a Community Facilities District to Fund Certain
Public Services within the Southeast Specific Plan Area and Authorizing and
Directing Certain Related Actions
A. Staff Report
B. Public Comments
C. Resolution for Adoption:
1. 2015-174 Declaring Intention to form a Community Facilities District to
Fund Certain Public Services within the Southeast Specific
Plan Area and Authorizing and Directing Certain Related
Actions
a. Council motion/discussion/vote
9. COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on
regional boards, commissions or committees to present a verbal report on the activities
of the respective boards, commissions or committees on which they serve. No action
may be taken.
10. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this
meeting. Council Members desiring to read or discuss any communication may do so
at this time. No action may be taken except to place a particular item on a future
agenda for Council consideration.
11. MATTERS FROM/FOR COUNCIL
Prior to agenda publication, any Councilmember may place an item on this portion of
the agenda. Upon the concurrence of two Councilmembers, the item may be added to a
subsequent agenda for deliberation and action. In accordance with the Brown Act, at
the City Council meeting, Councilmembers may not add items hereunder, except for
brief reports on his or her own activities or brief announcements regarding an event of
community interest.
A. Reconsideration of Resolution 2015-145 regarding proceeds from Stadium
Lands
12. PUBLIC COMMENTS
Persons wishing to address the Council on City business not listed on the Agenda may
do so at this time. Each speaker will be allotted three minutes. Those wishing to
address the Council on any report item listed on the Agenda should submit a “Speaker
Card” to the City Clerk before announcement of that agenda item.
13. ADJOURNMENT
City of Rohnert Park Joint Regular Meeting Agenda October 27, 2015
for City Council/RPFA/CDC Successor Agency Page 5 of 5
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If
you wish to speak on an item under discussion by the Council which appears on this agenda, after
receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the
record. Any item raised by a member of the public which is not on the agenda and may require Council
action shall be automatically referred to staff for investigation and disposition which may include placing
on a future agenda. If the item is deemed to be an emergency or the need to take action arose after
posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to
discuss the matter to determine if it is an emergency item under said Government Code and may take
action thereon.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person
to assist you while attending this City Council meeting, please contact the City Clerk’s Office at (707)
588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City.
Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring
meeting materials to be produced in another format (Braille, audio-tape, etc.)
AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure
that relate to each item of business referred to on the agenda are available for public inspection at City
Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am
to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all,
of the members of the City Council regarding any item on this agenda after the agenda has been
distributed will also be made available for inspection at City Hall during regular business hours.
CERTIFICATION OF POSTING OF AGENDA
I, JoAnne Buergler, City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the October
27, 2015, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review
on October 22, 2015, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The
agenda is also available on the City web site at www.rpcity.org,
Executed this 22nd day of October, 2015, at Rohnert Park, California.
___________________________________________
JoAnne M. Buergler, City Clerk
Services in Rohnert Park, Fall 2015
Robin Bowen, Executive Director
robinb@calparents.org
www.calparents.org
building brighter futures for our children and families
child parent institute
Our mission is to end child abuse and
strengthen the health of children and families.
▪serving Sonoma County children and families for 37 years
▪serving over 4,000 children and families each year
▪Strengthening Families framework for building protective factors
building brighter futures for our children and families
child parent institute
building brighter futures for our children and families
parent
education and
support services
parenting classes
in-home support
resource assistance
divorce support
supervised
visitation
Perinatal Mood
Disorder program
children’s
counseling
largest certified
trauma treatment
center in county
Medi-Cal/uninsured
clinics in Santa Rosa
and Rohnert Park
autism services
parent support
groups
SSU internships
in-home services
social skills classes
non-public
school
New Directions
adolescent
trauma-informed
educational
services
grades 5-12
creative arts
after school groups
homeless shelter and low-
income housing groups
integrated into New
Directions
expanding to include
Chalkboard Players and
the performing arts!
child parent institute
Family Resource Center
Technology Middle School Campus Rohnert Park, CA
building brighter futures for our children and families
At our Family Resource Center in Rohnert Park, we serve children, parents and families.
Our service staff includes 11 clinicians and 2 child advocates.
program clients served
since August 2014
Child Abuse Treatment Program 42
Child Protective Services 17
Kids Matter 11
Medi-Cal 81
School-Based Counseling 67
Self-Paying Clients 3
Trauma Counseling Program 18
total served 211
mental health & counseling services
•County Eligibility Worker for Medi-Cal and CalFresh
(Food Stamps)
•Basic Needs Resource Assistance
•Art Therapy
•Parent Education Classes
•Probation – Girl Circle Groups
other Family Resource Center services
school-based
counseling services
Rohnert Park Schools
building brighter futures for our children and families
year school clients served
fa
l
l
2
0
1
5
Technology Middle School 19
Monte Vista Elementary 7
John Reed Elementary 4
University Elementary 7
Lawrence Jones Middle School 13
Waldo Rohnert Elementary 2
total served 52
14/15 total served 15
total served 67
counseling services in Rohnert Park schools
CPI has dedicated clinicians serving Rohnert Park schools. We have plans to hire one
additional clinician this year.
where we’re headed
community
ACES
informed
more clinical
services in the
schools and at
our FRC
parent
education
classes
creative arts program
Rohnert Park Schools
building brighter futures for our children and families
upstream investment
diversity access
inclusion
The arts help reduce the effects of
toxic stress and close the opportunity
gap for underserved kids.
literacy social
skills
collaboration connection
creativity
problem
solving
empathy
self-
esteem
the arts teach…
art therapy
Last school year, we began after school art
therapy groups at
•Waldo Rohnert Elementary
•and Monte Vista Elementary.
This fall, we continued these
groups, and added a group at
•Thomas Page Elementary.
envisioning the future
•after school art therapy groups
at more Rohnert Park schools
•individual art therapy at
schools
•after school creative arts
groups (theatre arts, music,
storytelling, dance)
where we’re headed
community
school
shows &
workshops
more after school
and community
programs
(art, theatre, music)
family
engagement
activities
THANK YOU!
building brighter futures for our children and families
www.calparents.org
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building brighter futures
for our children and families
3650 Standish Ave., Santa Rasa, CA 95407
SPLCIAL PROMOTIONAL SIU!"MYN V SERIL IiER -101'i pl):707685.6ic)8 WVwVW"- calparents.orq
2 i CHILD PARENT INSTITUTE SPECIAL PROMOTIONAL SECTION I SEPTEMBER 2015
What is the
q!�iqkarent InstA ute_?,
Child Parent Institute (CPI) is a parent education and children's mental health
agency, serving families throughout Sonoma County since we opened our doors
Child Parent
as "California Parenting Institute" in 1978. Our mission is to end child abuse and
institute Board
strengthen the health of children, parents, and families. Child Parent Institute's
Members
continuum of care includes children's trauma counseling, parent education and
James Barnes,
support services, creative art therapy programs, support services for families
Attorney
with children on the autism spectrum, and our New Directions school, providing
Guy J. Chicoine,
trauma - informed educations to adolescent public school students who require
kaiser Permanente
individualized attention and therapy. We advocate for policies that support
Medical Center
families and protect children. Our key strategy is the use of the "Strengthening
Laurie Clayton,
Families - Five Protective Factors" model, which is integrated into all of our
St. Joseph Health
System
programs. The protective factors are: parental resilience, social connections,
Nancy C Dougherty
knowledge of parenting and child development, concrete support in times of
Philanthropist,
need, and children's social and emotional development. These five factors have
Advocate for Art
proven effective in the prevention of child abuse and neglect.
Therapy
Steve Freitas,
Sonoma County
Commitment to
Sheriff
E. John Evans,
Evidence -Based Strategies
Morgan Stanley
Deborah Haas,
Child Parent Institute builds Evidence -Based Practices
Business Owner
into all of our programs. We are a strong supporter of
Kim Hunter,
-
the Sonoma County Upstream Investments initiative,
Wells Fargo Advisors, LLC
which promotes collective impact in reducing poverty and
"Investing
Kaylene I. Hirtzer,
disparities in our communities by Early, Investing, w
Abbey, Weitzenberg,
Wisely, and Investing Together." Child Parent Institute
Warren, and Emery
currently has 5 Tier One and 2 Tier Two programs listed on rT
Veronica King,
the Upstream Portfolio and has more applications for this
Bank of Marin
seal of approval in the works.
Briana M. Maughan,
http : / /www.upstreaminvestments.org
Century 21 Alliance
With a broad range of services, Child Parent Institute
g
Laura McArthur,
Brelje & Race
touches the lives of so many in Sonoma County to provide
Consulting Engineers
essential support, education, and treatment to children and
Judy Reynolds,
families. Last fiscal year (2014 - 2015), Child Parent Institute's
Tri Counties Bank
many family- focused programs served more than 4,100
Amy Schulze,
children and families.
Platinum Chevrolet
Toni Sprouse,
Morgan Stanley
SEPTEMBER 2015 1 SPECIAL PROMOTIONAL SECTION CHILD PARENT INSTITUTE 1 3
What are Protective Factors
and how do they make your
family strong?
The reality is ... hard times, adversity, misfortune, hard
knocks, bad breaks, difficulties, tough luck ... whatever you
call it - your family is sure to face it at one time or another.
The good news is ... the risks that you and your children
face DO NOT define your family - Protective Factors DO!
Research shows that when these 5 Protective Factors
are well established, family strength and optimal child
development emerge.
• CPI has been serving Sonoma County children and
families for 37 years.
• Last year we served over 4,1 Q d children and
families in Sonoma County.
• Volunteers donated 2,1 23 hours of service to our
organization..
• %7 of our programs are on the Upstream
Investments Portfolio.
The 5 protective factors are:
Knowledge of Concrete Social & Emotional
Parental Social Parenting and Support in Competence of
Resilience Connections Child Development Times of Need Children
Exercise flexibility
and develop inner
strength.
Flexibility
+ Inner Strength
= Resilience
Resilience makes your
family STRONG
Connecting with
friends and family
builds a support
system and
makes your family
STRONG
> Being a great
parent is part
natural and part
learned.
Parent education
makes your family
STRONG
Ask for help
Meeting your
needs through
community support
and resources
makes your family
STRONG
Give your child words to
express how they feel
Teaching your child to
effectively communicate
and interact builds
positive relationships
and makes your family
STRONG
Find the above colored building blocks throughout this report
to see which protective factors each Child Parent Institute program promotes.
4 1 CHILD PARENT INSTITUTE
CPI's wide range of parent education
and support services meet the changing
needs of our community. Families may
simply want a new strategy, or be facing
a multitude of serious stressors. Our
services are provided in our offices,
your home, at your school or place of
business and at community sites. For
a listing of classes check our website:
calparents.org
For more information
call 707.585.6108
Most parents parent the same
way as their parents, or if they
disliked it, do the opposite.
What comes naturally is
the familiarity of what was
modeled. Developing a sound
parenting strategy can be
me it .. be daunting. The good news is
alright. parents can learn new ideas
and concepts. Research
shows that parents who take
parenting classes produce
better outcomes with their
children. The more training,
the better the results.
SPECIAL PROMOTIONAL SECTION I SEPTEMBER 2015
I
• 603 families received in -home Triple P parenting
program coaching.
• 141 families received resource assistance.
•
95 families received supervised visitation services.
• 836 individuals enrolled in parenting classes.
• We offered 83 Classes
(24 in Spanish and 59 in English)
• 88 mothers received in -home treatment for perinatal
mood disorder.
• 54 families received autism services.
• Volunteers donated 859 hours to our programs.
• We served 3,274 children and families thru our Parent
Support Services programs.
• The overall success rate with very high risk families who
complete their parent education /coaching is 75 %.
SEPTEMBER 2015 1 SPECIAL PROMOTIONAL SECTION
Parenting. Support Services
• Parenting classes
• In -home parent support
• Individual consultations
The Importance
of Setting Limits
• Resource assistance
• Divorce education and
support services
• Supervised visitation services
• Perinatal Mood Disorder program
• Personalized parenting classes
at your school or lousiness
In one of our positive discipline classes, a mother reported that setting
limits was a good thing. She admitted that she had always considered her
daughter a "miracle child." She was born to the mother later in life and
she and her husband were so happy that they always gave her everything
she wanted. As the little girl grew older she became very difficult and the
parents were afraid to set limits and would let her have her own way. The
girl eventually had problems in school because she did not want to follow
the rules. The parents understood that it would be helpful to set limits in a
positive way and were glad to learn strategies that improved her behaviors
both at home and at school. They felt more confident about their ability to
be parents, and were very happy with how much more relaxed their home
had become.
G
PROTECTIVE FACTORS
CHILD PARENT INSTITUTE 15
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Social and Emotional
Competence of
Children
In -home parent support,
Supervised visits,
Autism services, Divorce
education and support
Knowledge of
Parenting and Child
Development
Parenting classes,
Supervised visits,
Triple P positive
parenting program,
Triple P home visits
Concrete
Support in
Times of Need
Resource
assistance
Social
Connections
Parenting
classes,
Autism service j
Parental
Resilience
Perinatal mood
disorder, Adult
counseling services,
Divorce education
and support
6 1 CHILD PARENT INSTITUTE
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SPECIAL PROMOTIONAL SECTION I SEPTEMBER 2015
CPI's Children's Counseling Services provide comprehensive mental health services
to children from birth through age 18. Our individual, group, art therapy, and family
psychotherapy services address a
wide range of childhood behavior
challenges, difficult life transitions,
and traumas. A multidisciplinary
team of mental health professionals
provides child- centered treatment
designed to resolve specific
PROTECTIVE
FACTORS SERVED:
Parental
Resilience
Family counseling
�.
.cry Pie ienc . €,
Counseling,
Trauma therapy
concerns and help children and
adolescents develop healthy
a; functioning at home, at school, and
s
in the community. We specialize
in helping children traumatized
by abuse, neglect, high conflict
divorce or domestic violence.
Services are provided at our two
clinics located in Santa Rosa and
Rohnert Park.
• 376 children and their families
received a total of 1 9, 5 rj2 hours
of therapy.
• j8% of children treated for
trauma showed a reduction in trauma
symptoms within the first 6 months
of treatment.
86% of children showed
improvement in one or more
clinically significant behaviors within
the first 6 months of treatment.
• Therapy staff completed specialized
training to work with infant mental
health (ci-3 years).
Success Story
A 6 year old boy was brought to
our clinic because of mood swings,
refusing to shower, and repeatedly
running away to avoid going to
his father's home. His mother
was concerned for his safety at
his father's house and wanted to
have a safe place the child could
express his feelings. The ,family
had many strengths, and the child
was ,bright, loved learning and
going to school, and was friendly
and easy to engage. Throughout
the 5 months of treatment, a CPl
therapist worked with hire to
encourage good communication,
increase his emotion- identification
skills, build on his existing coping
Skills, and provide a safe space
for hire to explore his needs in
relationships. The therapist also
worked with both the mother and
father to develop their parenting
skills and supported them to
establish how to help the young
boy get his emotional and physical
needs met.
At the end of treatment it was
apparent that the child was
caught between two ,parents who
both loved him. The child's anxiety
symptoms diminished after loth
parents began participating in
treatment together. The whole
family now had tools they could
use to communicate.
SEPTEMBER 2015 1 SPECIAL PROMOTIONAL SECTION
w
CPI is thrilled to serve families at our new Family Resource Center
(FRC) located on the Technology Middle School campus in Rohnert
Park. The FRC provides therapeutic services to families as well as group
mental health services for children and families involved in the juvenile
justice system funded by Sonoma County Probation Department -
Juvenile Division.
Throughout our first year of operations we have developed several key
partnerships in the surrounding community. These include:
• Cotati- Rohnert Park Unified School District
• Sonoma County Human Services
• Sonoma County Health Services
• Boys & Girls Clubs of Central Sonoma County
For more information call 707.793.9031 x 2111
• 130 families served at FRC its first year!
• 158 children received approximately 7,400 hours of
therapy.
• 53% of children treated for trauma showed a reduction in
trauma symptoms within 6 months.
• 7 % of children showed improvement in one or more
clinically significant behaviors.
• We served 50 children in creative arts programs.
• Began school based therapy services to the Cotati- Rohnert
Park Unified School District.
• We served a total of 190 children thought the FRC programs..
PROTECTIVE
FACTORS SERVE
Parental Resilience
Adult counseling
Social Connections
Creative arts programs, Girls
circle, Interactive journalizing
Counseling, Trauma therapy
CHILD PARENT INSTITUTE 1 7
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8 1 CHILD PARENT INSTITUTE
G
PROTECTIVE
FACTORS SERVED-.
Parental Resilience
Family therapy
Social Connections
Fellow students
Concrete Support in
Times of Need
Resource assistance for
students' families facing crises
social, 610" i
Individual and group therapy
J.
SPECIAL PROMOTIONAL SECTION I SEPTEMBER 2015
Child Parent Institute's non - public school serves students
grades 5 through 12 in need of special education services
with intensive academic and counseling support. Individual
tools are provided for each student to help them realize
their full potential with the goal of re- integration into district,
classrooms. Our credentialed special education teachers are
trained to teach core academic subjects to students with
learning, social, emotional and physical disabilities. Course
offerings are individually focused for each student's needs
and academic level to meet college preparatory standards.
Every student attends individual and group therapy weekly.
Our therapeutic services are trauma informed, in response
to the 95% of our student population facing past or current
trauma. New Directions Art Therapy program is a best
practice model, and our experienced therapy team is
also skilled in traditional verbal therapy modalities. New
Directions students receive the support of a licensed
speech therapist, credentialed art teacher, Tai Chi /PE
teacher, credentialed art therapist, and vocational specialist.
ON60`
` Last year we built and moved into a new school
building on CPI's main campus, shared with the
Children's Counseling Clinic and Parent Education
Center.
• 46 students attended the NEW school.
• We had volunteers provide over 70 hours.
• 8 families received wrap around services including
family therapy.
• We celebrated 5 seniors with high school
graduation diplomas and ceremonies.
` We implemented technology rich programs in all
classrooms, which include iPads, laptops, and full -
class instruction with Apple TVs.
SEPTEMBER 2015 1 SPECIAL PROMOTIONAL SECTION
Child Parent Institute is excited to expand our services to feature
the creative arts. According to research by the National Endowment
for the Arts, "students who have arts -rich experiences in school
do better across - the -board academically, and they also become
more active and engaged citizens, voting, volunteering, and
generally participating at higher rates than their peers." (Rocco
Landesman, Arts and Achievement in At -Risk Youth: Findings from
Four Longitudinal Studies.) Expanding access to the arts is an
upstream investment that aims to prevent or reduce many of the
negative effects.of poverty on children and youth throug� early arts
engagement that yields lifelong results.
CPI's expanding offerings include a variety of creative arts, such
h�
r
as theatre, movement, creative writing, storytelling, and music. CPI has hired a Creative Arts Director to guide this process,
and has established the participation of Chalkboard Players, a troupe comprised of theatre artists and instructors dedicated to
developing free interactive performing arts activities, programs, and performances for underserved children.
We're currently exploring the integration of the creative arts throughout our wide array of parent education and children's
mental health services. We're seeking to expand the creative arts offerings at New Directions, CPI's non - public school serving
students in grades 5 through 12 where art therapy has long played a key role in student success.
Our creative and therapeutic arts services will provide a foundation for self- expression and skills that provide lifelong benefits.
Participation in the arts builds empathy, boosts academic achievement to help narrow the gap created by income disparity,
and strengthens the social and emotional development of participating students. The arts increase parent engagement in
schools, broaden parents' understanding of their children, and provide opportunities for social connections. Several of these
factors have been proven to help reduce the risk of child abuse
and neglect while
Accomplishments: strengthening families
Last October, the Center for Creative Arts, an and communities. PROTECTIVE
organization that provides art therapy using a FACTORS SERVED-
strengths-based approach. joined CPI to continue
and extend this programming in schools and other
community settings, including Burbank housing sites
and the Living Room, a Santa Rosa homeless shelter.
Art_therapy through, CPI is currently offered in
after- school small groups at five schools in Rohnert
Park and Santa Rosa. Over the past year, 50
students were served at four school sites and j3
were served at Burbank housing sites, in addition to
an estimated .4Q women and 6Q children who
participated at the Living Room.
4
Parental Resilience
Creative art therapy programs
at The Living Room, Burbank
Housing, and school sites.
Social Connections
Fellow art program members
Creative arts therapy
CHILD PARENT INSTITUTE 1 9
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SPECIAL PROMOTIONAL SECTION I SEPTEMBER 2015
"Our mission is to end child abuse and
strengthen the health of children, parents and families."
_ Families with Children on the
Austism spectrum
1 in 68 children are diagnosed on the autism spectrum in our county. CPI
provides the following services for families who have children on the spectrum:
• CATS (Collaborative Autism Training and Support) is a partnership with
Sonoma State University. SSU students take a class to learn about autism.
Part of the coursework is a semester -long internship to provide 5o hours
of one -on -one work with a child on the spectrum in the family home. This
service is supported by North Bay Regional Center.
• Monthly support groups are held at our Parent Education Center for parents
of kids on the spectrum.
• We offer Triple P Autism social skills classes for children and their parents.
Success Mother seeks Onetime help
A mother requested and received family leave when her child was hospitalized with a serious illness. But when she returned
Stories
to work, she found her hours had been decreased. She ended up being $200 short for her monthly rent. Our resource
assistance program was able to provide her this one -time funding so that she could keep her housing. She also spent some
time with our resource assistant learning how to seek more lucrative employment and even how to set a long term goal to
explore further education in order to improve her earning potential. In addition, her older child, who was displaying some
understandable symptoms of anxiety, was referred to our children's counseling program.
A few nights can make all the difference
A New Directions student and his family were temporarily homeless. The teacher was able to talk to the teen about this
situation, and as his family made plans to move into a small trailer, our basic needs program was able to provide money for a
few nights' hotel lodging. This meant the children could take showers and sleep safely at night. It made a big difference in the
teen's ability to function at school and in some ways was a breakthrough for him, because he realized that his teachers did
care about him and he worked harder to complete his assignments and to behave better in class. He also received support
for dealing emotionally with this difficult time through his weekly group and individual therapy sessions. Once the family was
moved into the trailer, we assigned a resource specialist who helped the family apply for Medi -Cal and CalFresh.
The parents were also referred to counseling at the Family Resource Center.
Child Parent Institute
child parent institute 3650 Standish Ave., Santa Rosa, CA 95407
ph: 707.585.6108 fax: 707.585.6155 www.calparents.org Facebook.com /calparents Twitter @calparents
X
r�
SEPTEMBER 2015 1 SPECIAL PROMOTIONAL SECTION
CHILD PARENT INSTITUTE I =
Help us spread the word about who we are and what we do!
We are here for ALL Sonoma County families.
Volunteer Opportunities
• Yoga /Tai Chi teacher
• Help at fundraising events
• Gardening help in clinic and school garden
• Assist in after school creative arts therapy groups
• Baking cakes for students at New Directions birthdays /school
parties
• Offering workshops for students at New Directions
• Waiting room host at clinics located in southwest Santa Rosa and
Rohnert Park
• Providing supervised visits
• Front desk coverage on Saturdays
Filing and phone calls
Holiday celebration help
Attend our Events
• CPI's annual fundraiser:
4 -A Child Masquerade Ball - October 3oth, 2015
• April is Child Abuse Prevention Month:
Blue Ribbon Training /Luncheon - April 2016
• Do you want to learn more about us?
Attend one of our quarterly building brighter futures breakfasts.
Schedule for 2016: Jan 7, April 7, July 7, October 6.
Make a donation
We need your help to continue to build brighter futures for
children and families. Your donation goes directly to supporting our
programs and services offered to all families in Sonoma County. CPI
is a registered 501(c)(3) non -profit and your donation is 100% tax
deductible. Donations can be made online, by phone, or by mail.
• You can make a one -time donation in any amount.
You can make a recurring donation.
You can leave a legacy donation.
For information about volunteering, signing up for an event,
or donating, please contact
Tiffani Montgomery, Marketing & Event Director
707 - 585-6108 x1120 or tiffanim @calparents.org
Together we are building brighter futures for
Sonoma County children and families!
Active 20 -30 Club X50
American Association of
Matrimonial Lawyers
Amy Rodney
Annette Cooper
Bank of Marin
Betty Grant
Bothin Foundation
Bunko Babes
Cal OES
Catherine Chapnick
Cauntay Family Fund
City Council of
Rohnert Park
Claire Buck Werner
Codding Construction
Codding Foundation
Collaborative Council of
the Redwood Empire
Community Foundation
of Sonoma County
Corricks
Cotati - Rohnert Park
Unified School District
David & Susan Mark -
Raymond
Don Yoder Foundation
Doreen Downs Miller
Foundation
Dougherty Fund
Elisabeth Chicoine
Exchange Bank
FastSigns
Firma Design Group
First 5 Sonoma County
First Community Bank
First Tech Federal Credit
Union
Florence Lang
Endowment Fund
Gene Gaffney Insurance
Services
George Smeltz
Construction
HR Matrix
Human Race Participants
Innovative Business
Solutions
Janice March Fund
Jean Schulz
John Evans
John Jordan Foundation
Josephine Loretta
Sambado
Kaiser Permanente
Kevin & Toni Sprouse
Kim Hunter
La Duca Gehrs Salon
Lauren Sloan .
Law Offices of Michael
Fiumara
Legal Shield- Haas &
Associates
Lynn Woolsey
Marcy Clausen
Mary Ann Swanson
Montgomery Village
Concert Series
Morgan Stanley
Moss Adams LLP
Mountain Mikes
North Bay Business
Journal
North Bay Regional
Center
Patricia Backen Designs
Paul H Pusey Foundation
Penny Lee Wolfsohn
Phyllis & Jeff Miller
RPM Automotive
Santa Rosa City Schools
Santa Rosa Symphony
Schwab Charitable Fund
SELPA
SoCo Human Services
Department
Sonoma County Health
Services
Sonoma County Office of
Education (SCOE)
Sonoma County
Probation Department -
Juvenile Division
Sonoma County Sheriff
Department
Speedway Children's
Charities
St. Joseph Health
Starbucks
Stout Brothers
Summit State Bank
Terre Family Law
The George Fund of
the Goldman Sachs
Philanthropy Fund
Tri Counties Bank
United Forest Products,
Inc.
United Way of the Wine
Country
Wells Fargo
Whole Foods- Santa
Rosa, Yulupa Store
12 1 CHILD PARENT INSTITUTE
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M
SPECIAL PROMOTIONAL SECTION I SEPTEMBER 2015
i funding critical programs that help treat and prevent child abuse in Sonoma County.
-� � -Child M��quer�de Ball
Tarot Readings ' Photo Booth * Casino Tables • Silent Auction • Live Music
Black tie optional, mask required. Masks will be available for sale at the door.
Friday, October 30, 2015 7:00 -11:00 PM
Friedman Event Center, 4676 Mayette Ave. Santa Rosa
100% of all money raised goes directly toward funding CPI programs that serve children and families.
$60 for individual
$ 100 per couple
$750 VIP Table of 8
Tickets now available
WWW4- A- CHILD.ORG
5nP7 rar ti nn __'& 7INA
Presenting Sponsors
child parent institute
Thank you to our sponsors
First
(W170 Bank on.imunity
Sank MEMBER FDIC
Diamond Sponsors msER 04 First OTech
PERMANENTL thrI Ve
Platinum Sponsors
St josephi-ie:iith
L;nla� `. femm�.rl vi:Imaa trilky
tri counties bank
SenAce with Sdutlons
Gold Sponsors , t-,�J-P M ATR l k
SUMMIT
STATE BANK
Economic Development Update
October 27, 2015
Economic Development Framework
Business Retention & Expansion
Business Visitations
Past Practice
Many offers; few takers
Sporadic visits ~ 10/year
City outreach; Chamber and EDB attend
Meet as requested
Business Retention & Expansion
Business Visitations
New Approach
Regular schedule
Marketing document summarizing
services
Chamber organizes; EDB leads; City
supports
Responding to
Interested Businesses
Numerous inquiries from different sectors:
Life sciences
Breweries
Food and beverage
Hotels
Business Attraction
Regional Strategy Well-Received
Collaboration with Other Cities
◦Agreement on target industries
◦Sharing workload on data
◦Sharing leads
ROHNERT PARK
BRANDING AND MARKETING
Christine Walker
THE DESIGN GUILD
Rohnert Park Design Process
WORK COMPLETED TO DATE
Phase 1: DISCOVERY/INFORMATION GATHERING
Interviews, survey, design charrette, workshop
Phase 2: KEY MESSAGING/BRAND POSITIONING
Brand positioning concept, creative brief, marketing plan
Phase 3: CREATIVE DIRECTION
Creative c oncepts, design layouts, website, print materials, brand
guidelines and image library
BRANDING PREVIEW
WHAT’S TO COME
Marketing Plan
Year One – Next Steps
◦Build the toolkit
Redesign City of Rohnert Park website
Build new Economic Development website
Design and print Economic Development collateral
Establish a targeted media plan
Marketing Plan
Year Two
◦Implement the plan
Create a content strategy that uses blogging
technology and social media on new site
Create a lead database to track all connections
through the conversion funnel
Establish e-newsletter program
Explore co-sponsored marketing partnerships with
local businesses
Facilitate marketing partnerships with other
Sonoma County cities
THANK YOU
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, October 13, 2015
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Ahanotu called the joint regular meeting to order at 5:00 pm, the notice for which being
legally noticed on October 8, 2015.
Present: Amy O. Ahanotu, Mayor
Gina Belforte, Vice Mayor
Joseph T. Callinan, Councilmember
Jake Mackenzie, Councilmember (absent after 6:04 pm)
Pam Stafford, Councilmember
Absent: None
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney
Marchetta-Kenyon, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze,
Human Resources Director Perrault, Development Services Director Pawson, Director of
Public Works and Community Services McArthur, Director of Public Safety Masterson,
Commander Strouse, and Project Coordinator Zwillinger.
2. PLEDGE OF ALLEGIANCE
Led by City Clerk Buergler.
3. PRESENTATIONS
A. Mayor’s Certificate of Recognition: Honoring the Department of Public Safety
Explorers for their Dedicated Service to the Rohnert Park Community
Mayor Ahanotu read and presented the certificates to Joel Auerbach, Katie Stagnoli,
Vincent Tilson, Edgar Tovar, Jose Amador, Taylor Timmins, Sergeant Marshall, and
Public Safety Officer Miller.
B. Russian River Watershed Association (RRWA) request for support of concept
regarding a safe medicine disposal ordinance for Sonoma County from Mark
Landman
City of Rohnert Park Joint Regular Meeting Minutes October 13, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 6
Andy Rodger, RRWA Executive Director and Mark Landman, RRWA Chair,
presented and requested City Council sign a letter supporting the concept of a safe
medicine disposal ordinance that addresses the long-term need for safe medicine
disposal options for Sonoma County communities.
4. SSU STUDENT REPORT
Jasmine Delgadillo, Involvement Senator, Sonoma State University Associated Students,
Inc. (SSU ASI) provided the update.
Jasmine Delgadillo reported on JUMP is coordinating Sonoma Serves; donations have
been collected for the victims of the Valley Fire; the SSU Senate passed a resolution in
support of AB 798 affordable college textbooks; and provided copies of the Sonoma
State Star.
5. DEPARTMENT HEAD BRIEFING
City Manager Jenkins announced a Special City Council Meeting/Town Hall Meeting,
Thursday, October 15, 2015, 5:30 pm at the Community Center, on Snyder Lane. The
purpose of the meeting is to share information with the community and address issues of
concern in Rohnert Park.
6. PUBLIC COMMENTS
Terry Elliott questioned the ownership of a fence between his property and a city park
that has fallen down and requested that the City help with the fence.
7. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, September 22,
2015
2. City Council and Parks and Recreation Commission Joint Special Meeting,
August 25, 2015
B. Acceptance of Reports for:
1. City Cash Report for Month Ending in August 2015
C. City Council Resolutions for Adoption:
1. 2015-165 Approving and Adopting the Plans and Specifications for Magnolia
Park Tennis Court Rehabilitation (Project Number 2015-02),
Awarding the Construction Contract to DRYCO Construction, Inc.,
and Finding the Project Exempt from CEQA, and Authorizing
Appropriation Increases
2. 2015-166 Approving the Consultant Services Agreement with Petaluma Health
Center for Gambling Assessment and Treatment Services and
Increasing Appropriations in the Problem Gambling Special
Revenue Fund (PULLED by Belforte)
3. 2015-167 Approving and Adopting the Plans and Specifications for Rohnert
Park Expressway Rehabilitation Phase 2 (Project Number 2015-01),
Awarding the Construction Contract to Ghilotti Construction
Company, Inc., and Finding the Project Exempt from CEQA
City of Rohnert Park Joint Regular Meeting Minutes October 13, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 6
4. 2015-168 Authorizing and Approving the First Amendment to the Design
Professional Services Agreement with Coastland Engineering Inc.
Re: Building Services and Authorizing the Finance Director to Make
Appropriations
5. 2015-169 Approving the Grant of Two Easements to Pacific Gas and Electric
Company (PG&E) for the Purpose of Serving Sonoma Marin Area
Rail Transit (SMART) and Authorizing the City Manager to Execute
D. Authorize the Purchase of Ten (10) Ford Police Interceptor Utility Vehicles including
Equipment Build-outs for the Department of Public Safety not to Exceed $425,000.00
and Authorize the City Manager to Execute Purchase Documentation
E. Authorize the Purchase of Ten (10) Ford Police Interceptor Utility Vehicles including
Equipment Build-outs for the Department of Public Safety not to Exceed $425,000.00
and Authorize the City Manager to Execute Purchase Documentation
F. Authorize the City Manager to Execute Task Order 2015-02 with Green Valley
Consulting Engineers for Construction Management and Inspection Services for the
Rohnert Park Expressway Rehabilitation Phase 2 Project (City Project 2015-01)
G. Ordinance for Introduction:
1. 890 An Ordinance of the City Council of the City of Rohnert Park
Adding Title 15 Chapter 15.32 to the Rohnert Park Municipal Code
Relating to Expedited Permitting Procedures for Small Residential
Rooftop Solar Systems
ACTION: Moved/seconded (Belforte/Stafford) to approve the Consent Calendar.
Motion carried unanimously by the following 5-0 roll call vote: AYES:
Callinan, Stafford, Mackenzie, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None.
C. City Council Resolutions for Adoption:
1. 2015-166 Approving the Consultant Services Agreement with Petaluma Health
Center for Gambling Assessment and Treatment Services and
Increasing Appropriations in the Problem Gambling Special Revenue
Fund
Recommended Action:.
ACTION: Moved/seconded (Stafford/Mackenzie) to approve Resolution
2015-166.
Motion carried unanimously by the following 5-0 vote: AYES:
Callinan, Stafford, Mackenzie, Belforte, and Ahanotu, NOS: None,
ABSTAINS: None, ABSENT: None.
City of Rohnert Park Joint Regular Meeting Minutes October 13, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 6
8. CLOSED SESSION
A. Mayor Ahanotu made the closed session announcement pursuant to Government
Code §54957.7 and Council recessed to Closed Session at 5:37 pm in Conference
Room 2A to Consider:
1. Personnel Matters (Government Code § 54957)
Public Employee Annual Performance Evaluation – Title: City Manager
Councilmember Mackenzie left the meeting at 6:04 pm
B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:30 pm
C. Report on Closed Session (Government Code § 54957.1)
Mayor Ahanotu reported: no reportable action.
9. Approving the Principles for Developing Governance Options for the Santa Rosa
Plain Groundwater Basin under the Sustainable Groundwater Management Act
Development Services Director Pawson presented the item. Recommended Action(s):
Approve the principles for developing governance options for the Santa Rosa Plain
Groundwater Basin under the Sustainable Groundwater Management Act.
Mayor Ahanotu stepped away from the dais and Vice Mayor Belforte assumed the gavel
at 6:32 pm. Mayor Ahanotu returned at 6:34 pm and reassumed the gavel.
Public Comment: None.
ACTION: Moved/seconded (Stafford/Belforte) to approve the recommended action.
Motion carried unanimously by the following 4-0-1 vote: AYES: Callinan,
Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Mackenzie.
10. Technology Committee Update and Recommendations
Assistant City Manager Schwartz presented the item. Recommended Action(s): Accept
status report on progress of the Information Technology Ad Hoc Committee and provide
direction to replace the Ad Hoc Information Technology Committee with a standing
Information Technology Committee.
Public Comment: None.
ACTION: Moved/seconded (Callinan/Stafford) to not create a standing Information
Technology Committee. Motion was amended to include acceptance of the
status report.
Motion carried unanimously by the following 4-0-1 vote: AYES: Callinan,
Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Mackenzie.
City of Rohnert Park Joint Regular Meeting Minutes October 13, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 6
11. INTRODUCTION OF ORDINANCE – Consideration of Amending Rohnert Park
Municipal Code 9.46.070 (Cost of Emergency Response)
Commander Strouse presented the item. Recommended Action(s): Introduce an
Ordinance of the City Council of the City of Rohnert Park Amending Rohnert Park
Municipal Code Section 9.46.070 (Limit on Liability for Emergency Response Cost
Recovery)
Public Comment: None.
ACTION: Moved/seconded (Stafford/Belforte) to introduce Ordinance No. 891 an
Ordinance of the City Council of the City of Rohnert Park Amending
Rohnert Park Municipal Code Section 9.46.070 (Limit on Liability for
Emergency Response Cost Recovery)
Motion carried unanimously by the following 4-0-1 roll call vote: AYES:
Callinan, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS:
None, ABSENT: Mackenzie.
12. Discussion Regarding Community Center Complex Digital Sign Alternatives
Director of Public Works and Community Services McArthur and Project Coordinator
Zwillinger presented the item. Recommended Action(s): Approve either sign alternative
C1 or C2 at the Community Center Complex.
Public Comment: Tom Jackson, General Manager of Veale Outdoor Advertising.
ACTION: Moved/seconded (Callinan/Stafford) to approve two (2), Alternative B,
signs. Motion amended to direct staff to come back with options to
upgrade two static monument signs using the savings from replacing the
sign at the Community Center Complex.
Motion carried by the following 3-1-1 vote: AYES: Callinan, Stafford, and
Belforte, NOS: Ahanotu, ABSTAINS: None, ABSENT: Mackenzie.
13. COMMITTEE / LIAISON/ OTHER REPORTS
Founders’ Day
Councilmember Callinan reported the event went very well and thanked those that
volunteered organizing and working the event.
Mayors’ and Councilmembers’ Association
Mayor Ahanotu reported it was agreed to hold the meetings quarterly. Each city is to
come up with two or three regional issues to share at the February 2016 Association
meeting. Consideration of potential issues will be agendized for a Council meeting in
January 2016.
14. COMMUNICATIONS
Vice Mayor Belforte reported Sam Tharpe is the recipient of the Dr. G. Edward Rudloff
Distinguished Student Athlete Alumni Award and will be honored at this year’s SSU
Athletics Hall of Fame Ceremony on October 24, 2015,
City of Rohnert Park Joint Regular Meeting Minutes October 13, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 6 of 6
Vice Mayor Belforte reported that Reverend Tharpe has requested a contribution for the
Christmas Basket program he started several years ago for Rohnert Park residents.
Council directed staff to agendize the topic at a future meeting.
15. MATTERS FROM/FOR COUNCIL
Councilmember Callinan requested a discussion regarding park restrooms at the next
Council meeting. Council directed staff to agendize the topic at the next meeting.
Vice Mayor Belforte requested a discussion regarding moving people across town
efficiently and effectively. Council directed staff to agendize the topic at a future
meeting.
16. PUBLIC COMMENTS
None.
17. ADJOURNMENT
Mayor Ahanotu adjourned the joint regular meeting at 7:48 pm.
_____________________________________ __________________________________
JoAnne M. Buergler, City Clerk Amy O. Ahanotu, Mayor
City of Rohnert Park City of Rohnert Park
MINUTES OF THE SPECIAL MEETING
OF THE CITY OF ROHNERT PARK CITY COUNCIL
Thursday, October 15, 2015
Rohnert Park Community Center, Multi-Use Room
5401 Snyder Lane, Rohnert Park, California
1. CITY COUNCIL SPECIAL MEETING - CALL TO ORDER/ROLL CALL
Mayor Ahanotu called the Special Meeting to order at 5:35 pm, the notice for which being
legally noticed on October 8, 2015.
Present: Amy O. Ahanotu, Mayor
Gina Belforte, Vice Mayor
Joseph T. Callinan, Councilmember
Jake Mackenzie, Councilmember
Absent: Pam Stafford, Councilmember
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Clerk
Buergler, Senior Analyst Atkins, Finance Director Howze, Development Services
Director Pawson, Human Resources Director Perrault, Director of Public Safety
Masterson, Director of Public Works and Community Services McArthur, Planner III
Beiswenger, Community Services Supervisor Herman, and Executive Assistant to the
City Manager Adams.
2. INFORMAL TOWN HALL MEETING
Presentation by Assistant City Manager Schwartz. Small group discussions and report out
of issues and potential solutions. Public comment and discussion regarding current issues
in Rohnert Park.
3. PUBLIC COMMENTS
None.
4. ADJOURNMENT
Mayor Ahanotu adjourned the Special Meeting at 7:38 pm.
_____________________________________ __________________________________
JoAnne M. Buergler, City Clerk Amy O. Ahanotu, Mayor
City of Rohnert Park City of Rohnert Park
Item No. _______
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, August 11, 2015
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT
REGULAR MEETING - CALL TO ORDER/ROLL CALL
Mayor Ahanotu called the joint regular meeting to order at 5:02 pm, the notice for which being
legally noticed on August 6, 2015.
Present: Amy O. Ahanotu, Mayor
Pam Stafford, Councilmember
Jake Mackenzie, Councilmember
Joseph T. Callinan, Councilmember
Absent: Gina Belforte, Vice Mayor
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney
Marchetta-Kenyon, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze,
Human Resources Director Perrault, Acting Development Services Director and City
Engineer Pawson, Director of Public Works and Community Services McArthur, and
Director of Public Safety Masterson.
2. PLEDGE OF ALLEGIANCE
Led by Chisomaga Nlemigbo.
3. PRESENTATIONS
A. Mayor’s Certificates of Recognition:
1. Mayor’s Certificate of Recognition: Honoring Pediatric Dentist Dr. Jamie
Sahoura for her Recent Fundraising Efforts Benefitting the Leukemia and
Lymphoma Society
Mayor Ahanotu read and presented certificates to Dr. Sahoura and Jayden
Zentner, Leukemia & Lymphoma Society’s Boy of the Year. Dr. Sahoura thanked
Council for the recognition and announced the 2nd Annual Petaluma Superhero
5K & Fun Run, September 19, 2015 in Walnut Park, which benefits local children
with cancer.
City of Rohnert Park Joint Regular Meeting Minutes August 11, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 5
4. DEPARTMENT HEAD BRIEFING
Department of Public Safety - Public Safety Director Masterson provided a briefing
regarding National Night Out held August 4, 2015.
5. PUBLIC COMMENTS
Jim Duffy requested City Council work with the Department of Public Safety and begin
discussions on implementation of Recommendation 2.8 on the President’s Task Force of
21st Century Policing regarding community policing. Mr. Duffy supports the City’s
decision to hire an outside investigator for the McComas incident and suggested using
one of the nationally recognized law enforcement accountability organizations.
Peter Alexander shared his thoughts on cancer origins, on the McComas incident, and
requested the City make greater considerations for those with impairments attending
Council meetings.
Ryan Spoon shared his thoughts on the McComas incident; is not in support of the
officer’s behavior; and urged the Council to address respect for civil rights.
Elizabeth Fredericks spoke regarding the proceeds from the sale of the stadium lands and
requested the funds be set aside to study ways to lower sewer rates.
Alan Moody expressed his dissatisfaction with the level of assistance and
accommodations provided by the City related to his disability; spoke in opposition to
Item 6.C.1 noting that City Manager Jenkins is a member of the REMIF board of
directors, and expressed dissatisfaction with how he was treated by the Rohnert Park
police.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, July 28, 2015
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated August 11, 2015
2. Housing Successor Agency- Cash Report for Month Ending June 2015
3. Successor Agency – Cash Report for Month Ending June 2015
4. RPFA- Cash Report for the Month Ending June 2015
C. City Council Resolutions for Adoption:
1. 2015-130 Delegating to the City Manager Authority to Reject Claims Under
the California Government Claims Act, Pursuant to Government
Code Section 935.4
2. 2015-131 Authorizing and Approving the City of Rohnert Park Updating and
Reaffirming the City’s Policy and Complaint Procedure against
Harassment, Discrimination and Retaliation
D. Accept Resignation from Mobile Home Rent Appeals Board Member Diane
Broadhead and Direct Staff to Send Letter of Appreciation
ACTION: Moved/seconded (Mackenzie/Callinan) to approve the Consent Calendar.
City of Rohnert Park Joint Regular Meeting Minutes August 11, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 5
Motion carried unanimously by the following 4-0-1 vote: AYES: Callinan,
Stafford, Mackenzie, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Belforte.
7. Sonoma County PACE (Property Assessed Clean Energy) Financing Marketplace
Assistant City Manager Schwartz presented the item. Recommended Action(s): Adopt
resolutions and amendments to Joint Powers Agreements to allow residents to participate
in financing programs for water and energy efficiency upgrades and installation of
renewable energy through the Sonoma County PACE Financing Marketplace.
Public Comment: None.
ACTION: Moved/seconded (Stafford/Callinan) to adopt Resolution 2015-132
Consenting to the Inclusion of Properties within the City’s Jurisdiction in
the California Hero Program to Finance Distributed Generation
Renewable Energy Sources, Energy and Water Efficiency Improvements
and Electric Vehicle Charging Infrastructure and Approving the Related
Amendment to a Certain Joint Powers Agreement with Western Riverside
Council of Governments.
Motion carried unanimously by the following 4-0-1 vote: AYES: Callinan,
Stafford, Mackenzie, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Belforte.
ACTION: Moved/seconded (Stafford/Callinan) to adopt Resolution 2015-133
Authorizing the California Statewide Communities Development
Authority to Accept Applications from Property Owners, Conduct
Contractual Assessment Proceedings and Levy Contractual Assessments
within the Incorporated Territory of the City; and Authorizing Related
Actions.
Motion carried unanimously by the following 4-0-1 vote: AYES: Callinan,
Stafford, Mackenzie, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Belforte.
8. Authorizing and Approving an Agreement for Purchase and Sale (Including Joint
Escrow Instructions) and Terms of Development for 5870 Labath Avenue (Stadium
Lands) and Designation of Use of Proceeds from Property Sale
Assistant City Manager Schwartz and Senior Analyst Atkins presented the item. Bruce
Orr was available to answer questions. Recommended Action(s): Adopt a resolution
authorizing and approving an agreement for purchase and sale (Including Joint Escrow
Instructions) and terms for development of 5870 Labath Avenue (Stadium Lands) and
designation of use of proceeds from property sale.
Public Comment: One speaker (no name provided).
City of Rohnert Park Joint Regular Meeting Minutes August 11, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 5
ACTION: Moved/seconded (Stafford/Mackenzie) to adopt Resolution 2015-134
Authorizing and Approving an Agreement for Purchase and Sale
(Including Joint Escrow Instructions) and Terms for Development of 5870
Labath Avenue with 356 Advisors and MJW Investments.
Motion carried unanimously by the following 4-0-1 vote: AYES: Callinan,
Stafford, Mackenzie, and Ahanotu, NOS: None, ABSTAINS: None,
ABSENT: Belforte.
ACTION: By Consensus (none opposed, Belforte absent), consideration of the
designation of use of proceeds from the property sale will be continued to
August 25, 2015, to allow for consideration by the full Council.
9. COMMITTEE / LIAISON/ OTHER REPORTS
Water Conservation
Councilmember Stafford commented on water capacity and referenced an article in the
Press Democrat, Close to Home: Taking the lead on water conservation, written by
Councilmember Mackenzie.
NoonTimes
Councilmember Stafford reported Councilmember Mackenzie spoke about SMART.
Rohnert Park Health Center
Councilmember Stafford reported the Rohnert Park Health Center opens August 12,
2015.
Rohnert Park Cotati Regional Library
Councilmember Stafford reported on the Photography Exhibit, August 11-15, 2015.
National Night Out
Councilmember Stafford reported on the event.
10. COMMUNICATIONS
None.
11. MATTERS FROM/FOR COUNCIL
None.
12. PUBLIC COMMENTS
Alan Moody expressed his dissatisfaction with the level of assistance and
accommodations provided by the City related to his disability.
Eduardo Camacho (sp.?) expressed dissatisfaction with how he was treated by the
Rohnert Park Police.
Francisco Saiz, a member of the Justice Coalition for Andy Lopez, spoke regarding
police issues in Rohnert Park and Sonoma County and requested City Council investigate
the actions and conduct of the Rohnert Park police force.
City of Rohnert Park Joint Regular Meeting Minutes August 11, 2015
for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 5
13. ADJOURNMENT
Mayor Ahanotu adjourned the joint regular meeting at 6:06 pm.
_____________________________________ __________________________________
JoAnne M. Buergler, City Clerk Amy O. Ahanotu, Mayor
City of Rohnert Park City of Rohnert Park
ITEM NO. ____
1
Meeting Date: October 27, 2015
Department: Public Works and Community Services
Submitted By: John McArthur, Director of Public Works & Community Services
Agenda Title: City Parks Restroom Status Update
RECOMMENDED ACTION:
Receive an update on the City’s Park Restrooms.
BACKGROUND:
City p ark restrooms have been closed for several years. Restroom service is currently provided
with porta-potties which are supplied and maintained by Rohnert Park Disposal Company.
Previously, when the restrooms were open to the public, they were frequently vandalized
resulting in health and safety threats to the general public as well as frequent and costly repairs.
DISCUSSION:
Staff formed a working committee of City staff from different departments to evaluate the
existing park restroom conditions and formulate a general strategy to successfully reopen the
restrooms for general public use. The general assessment included an evaluation of the existing
facilities and a general and site specific improvement strategy. Major considerations included
the building structure, entryway visibility, ADA access, lighting and security features.
Staff has completed their assessment and developed a comprehensive plan to reopen park
restrooms. The plan includes estimated capital cost for building and site improvements, costs for
ongoing operation and maintenance, and implementation strategy with project phasing that will
provide opportunities to evaluate and adjust as needed.
NEXT STEPS:
At the November 10, 2015 City Council meeting, staff will present comprehensive park restroom
reopening strategy for City Council consideration. Following City Council direction, staff will
commence design and construction activities in preparation of the first phase of restroom
reopening.
Department Head Approval Date: October 16, 2015
City Manager Approval Date: October 20, 2015
City Attorney Approval Date: N/A
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. _____________
1
Meeting Date: October 27, 2015
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Mary Grace Pawson, Director of Development Services
Agenda Title: Adopt an Ordinance of the City Council of the City of Rohnert Park
Adding Title 15 Chapter 15.32 to the Rohnert Park Municipal Code
Relating to Expedited Permitting Procedures for Small Residential
Rooftop Solar Systems
RECOMMENDED ACTION: Adopt an Ordinance of the City Council of the City of Rohnert
Park Adding Title 15 Chapter 15.32 to the Rohnert Park Municipal Code Relating to Expedited
Permitting Procedures for Small Residential Rooftop Solar Systems
BACKGROUND: On September 21, 2014, the State of California adopted AB 2188 requiring
local governments to adopt an ordinance to provide for an expedited, streamlined permitting
process for small residential rooftop solar energy systems. The goal of AB 2188 is to help lower
the cost of solar installations and further expand the accessibility of solar to more California
homeowners. This will also help the State and local jurisdictions reach their renewable energy
and greenhouse gas reduction goals.
The attached ordinance is intended to satisfy the requirements of AB 2188. The ordinance
codifies the requirements of the California Government Code Section 65850.5(g)(1 ) including
requirements to accept and approve applications electronically; to develop a checklist of all items
required for expedited review, and to authorize the City’s Building Official to administratively
approve such applications. The City’s Building Division staff currently expedites the review of
small residential rooftop solar system applications, where possible, and has begun to put the
administrative procedures necessary to comply with AB 2188 into place. This Ordinance was
introduced on September 22, 2015 and is being reintroduced to cover several technical revisions
that staff has made to the ordinance since its initial introduction in September.
FISCAL IMPACT/FUNDING SOURCE: The City is incurring a modest fiscal impact to
comply with this new regulation primarily related to staff training and the development of
administrative procedures. The California Building Officials have developed a number of
template documents that staff has utilized to implement AB 2188 in the City, which is
minimizing costs. Long term, the fiscal impacts of this requirement will be recovered through
building permit fees for new solar installations. The City recently adopted updates to its Building
Division fee schedule anticipating these new requirements.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. _____________
2
Department Head Approval Date: NA
City Manager Approval Date: 09/15/2015
City Attorney Approval Date: 09/10/2015
10/08/2015
Finance Director Approval Date: NA
Attachments
1. An Ordinance of the City Council of the City of Rohnert Park Adding Title 15
Chapter 15.32 to the Rohnert Park Municipal Code Relating to Expedited
Permitting Procedures for Small Residential Rooftop Solar Systems
ORDINANCE NO. 890
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
ADDING TITLE 15 CHAPTER 15.32 TO THE ROHNERT PARK MUNICIPAL CODE
RELATING TO EXPEDITED PERMITTING PROCEDURES FOR SMALL
RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS
WHEREAS, Subsection (a) of Section 65850.5 of the California Government Code provides that it
is the policy of the State to promote and encourage the installation and use of solar energy systems
by limiting obstacles to their use and by minimizing the permitting costs of such systems; and
WHEREAS, Subdivision (g)(1) of Section 65850.5 of the California Government Code provides
that every city, county, or city and county shall adopt an ordinance, consistent with the goals and
intent of subdivision (a) of Section 65850.5, that creates an expedited, streamlined permitting
process for small residential rooftop solar energy systems.
NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as follows:
Section 1. Adoption of Chapter 15.32. Title 15 of the Rohnert Park Code of Ordinances is
amended to add Chapter 15.32 to read as follows:
CHAPTER 15.32 SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEM
REVIEW PROCESS
15.32.010. Definitions.
The following words and phrases as used in this section are defined as follows:
a. “Association” means a nonprofit corporation or unincorporated association created
for the purpose of managing a common interest development.
b. “Common interest development” means any of the following:
i. A community apartment project.
ii. A condominium project.
iii. A planned development.
iv. A stock cooperative.
c. “Feasible method to satisfactorily mitigate or avoid a specific, adverse impact”
includes, but is not limited to, any cost-effective method, condition, or mitigation
imposed by the City on another similarly situated application in a prior successful
application for a permit. The City shall use its best efforts to ensure that the selected
method, condition, or mitigation meets the conditions of Civil Code section
714(d)(1)(A)-(B), defining restrictions that do not significantly increase the cost of
the system or decrease its efficiency or specified performance.
d. "Small residential rooftop solar energy system" means all of the following:
i. A solar energy system that is no larger than 10 kilowatts alternating current
nameplate rating or 30 kilowatts thermal.
ii. A solar energy system that conforms to all applicable state fire, structural,
electrical and other building codes as adopted or amended by the City and
Civil Code section 714(c)(3), as such section or subdivision may be amended,
renumbered or redesignated from time to time.
iii. A solar energy system that is installed on a single or duplex family dwelling.
iv. A solar panel or module array that does not exceed the maximum legal
building height as defined by the City.
e. "Solar energy system" means either of the following:
i. Any solar collector or other solar energy device whose primary purpose is to
provide for the collection, storage, and distribution of solar energy for space
heating, space cooling, electric generation, or water heating.
ii. Any structural design feature of a building, whose primary purpose is to
provide for the collection, storage, and distribution of solar energy for
electricity generation, space heating or cooling, or for water heating.
f. "Specific, adverse impact" means a significant, quantifiable, direct and unavoidable
impact, based on objective, identified and written public health or safety standards,
policies or conditions as they existed on the date the application was deemed
complete.
15.32.020. Purpose.
The purpose of this Section is to provide an expedited, streamlined permitting process for small
residential rooftop solar energy systems as required by California Civil Code Section 714 and
California Government Code Section 65850.5.
15.32.030. Applicability.
a. This ordinance applies to the permitting of small residential rooftop solar energy
systems in the City.
b. Small residential rooftop solar energy systems legally established or permitted prior
to the effective date of this chapter are not subject to the requirements of this chapter
unless physical modifications or alterations are undertaken that materially change
the size, type, or components of the small rooftop energy system in such a way as to
require new permitting. Routine operation and maintenance or like-kind
replacements shall not require a permit.
15.31.040. Solar Energy System Requirements.
a. All solar energy systems shall meet applicable health and safety standards and
requirements imposed by the State and the City.
b. Solar energy systems for heating water in single-family residences and for heating
water in commercial or swimming pool applications shall be certified by an
accredited listing agency as defined by the California Plumbing and Mechanical
Code.
c. Solar energy systems for producing electricity shall meet all applicable safety and
performance standards established by the California Electrical Code, the Institute of
Electrical and Electronics Engineers, and accredited testing laboratories such as
Underwriters Laboratories and, where applicable, rules of the California Public
Utilities Commission regarding safety and reliability.
15.32.050. Applications and Required Documents.
a. All documents required for the submission of an expedited solar energy system
application shall be made available on the City’s website.
b. Applications for small residential rooftop solar energy system permits, and any
supporting documents, may be submitted by email, facsimile, or the internet.
c. An applicant’s electronic signature shall be accepted on all forms, applications, and
other documents in lieu of a wet signature.
d. The Department of Development Services shall adopt a standard plan and checklist
of all requirements with which small residential rooftop solar energy systems shall
comply to be eligible for expedited review.
e. The small residential rooftop solar system permit process, standard plans and
checklist shall substantially conform to recommendations for expedited permitting
contained in the most current version of the California Solar Permitting Guidebook
adopted by the Governor's Office of Planning and Research.
15.32.060. Permit Review and Inspection Requirements.
a. An application that satisfies the information requirements in the checklist provided
under Section 15.32.050(d), as determined by the Building Official, shall be deemed
complete.
b. If the Building Official receives an incomplete application, the Building Official
shall issue a written correction notice detailing all deficiencies in the application and
any additional information required to be eligible for expedited permit issuance.
c. Upon confirmation by the Building Official of the application and supporting
documentation being complete, the Building Official shall review the application.
The Building Official's review of the application shall be limited to whether the
application meets local, state and federal health and safety requirements. The
requirements of local law shall be limited to those standards and regulations
necessary to ensure that the solar energy system will not have a specific, adverse
effect on the public health or safety.
d. The Building Official shall require the applicant to apply for an administrative
permit pursuant to Section 17.25.050 et seq. of the Rohnert Park Municipal Code if
the Building Official, in consultation with the Director of Development Services,
makes a finding based on substantial evidence that the solar energy system could
have a specific, adverse impact upon the public health and safety. Any conditions
imposed on an administrative permit shall be designed to mitigate the specific,
adverse impact upon public health and safety at the lowest cost possible. The
decision to require an administrative permit may be appealed to the Planning
Commission.
e. The City may not deny an application for an administrative permit to install a solar
energy system unless it makes written findings based upon substantial evidence in
the record that the proposed installation would have a specific, adverse impact upon
the public health or safety, and there is no feasible method to satisfactorily mitigate
or avoid the specific, adverse impact. The findings shall include the basis for the
rejection of potential feasible alternatives of preventing adverse impact. The
decision to deny an administrative permit may be appealed to the Planning
Commission.
f. Upon confirmation that the application is complete and that the solar energy system
will not have a specific, adverse impact upon the public health or safety, the
Building Official shall approve the application and issue all the necessary permits
and authorizations.
g. Any condition imposed on an application shall be designed to mitigate the specific,
adverse impact upon health and safety at the lowest possible cost.
h. The City shall not condition approval of an application on the approval of an
Association.
i. Only one inspection shall be required and performed by the Building Division for
small residential rooftop solar energy systems eligible for expedited review, which
shall be scheduled within 3 business days of a request.
j. If a small residential rooftop solar energy system fails inspection, a subsequent
inspection is authorized but need not conform to the requirements of subsection (i).
15.32.070 Fees.
Permit and plan check fees for small residential rooftop solar systems shall be set forth by
resolution of the City Council. Such fees shall comply with Government Code Sections 65850.55
and 66015, and any other applicable state laws.
SECTION 2. Environmental Review. The City Council finds that this ordinance is not subject to
the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, as the activity will not result in a
direct or reasonably foreseeable indirect physical change in the environment and Section
15060(c)(3) of the CEQA Guidelines as it is not a project as defined by CEQA per Section 15378.
SECTION 3. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance
is for any reason held to be invalid or unconstitutional by a decision of any court of competent
jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance.
The City Council hereby declares that it would have passed this ordinance and each and every
section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without
regard to whether any portion of the ordinance would be subsequently declared invalid or
unconstitutional.
SECTION 4. Effective Date. This ordinance shall go into effect thirty (30) days after its adoption
and shall be published and posted as required by law.
This ordinance was introduced on the 13th day of October 2015 and scheduled for consideration of
adoption on the 27th day of October 2015.
DULY AND REGULARLY ADOPTED this 27th day of October 2015 by a vote of the City
Council as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
________________________________
Amy O. Ahanotu, Mayor
ATTEST:
________________________________
JoAnne M. Buergler, City Clerk
APPROVED AS TO FORM:
________________________________
Michelle Marchetta Kenyon, City Attorney
ITEM NO.
1
Meeting Date: October 27, 2015
Department: Department of Public Safety
Submitted By: Pat Strouse, Commander
Prepared By: Pat Strouse, Commander
Agenda Title: Adoption of Ordinance 891 Amending Rohnert Park Municipal Code
9.46.070 (Cost of Emergency Response)
RECOMMENDED ACTION:
Adopt Ordinance 891 Amending Rohnert Park Municipal Code (“RPMC”) 9.46.070 (Limit on
Liability for Emergency Response Cost Recovery) to allow the City to recover the full amount of
emergency response costs allowed under State Law. This ordinance was introduced at the
October 13, 2015 City Council meeting.
BACKGROUND:
RPMC sections 9.46.010 – 9.46.080 (Costs of Emergency Response) allow the City to recover
the costs of emergency response related to parties whose conduct creates the need for such a
response. Response would result if the conduct was intentional, or if the need for the emergency
response was caused by that person’s negligent operation of a motor vehicle or aircraft due to the
influence of drugs or alcohol. Currently, RPMC 9.46.070 limits the City’s ability to recover
these costs to $1,000 per incident. However, under California Government Code 53155, the City
can recover up to $12,000. The City has, on some occasions, been unable to recover the entire
costs of emergency response due to the current $1,000 limit. Amending RPMC 9.46.070 to
allow cost recovery up to the maximum allowed under State Law would allow the City to
recover more of the costs of these emergency responses within the scope of the law.
ANALYSIS:
The average DUI cost recovery for calendar years 2013 and 2014 was $644 per incident.
However, during 2013 and 2014, the City had four invoices that totaled over $1000. If the City’s
ability to recover costs had not been limited by current RPMC 9.46.070, the City may have been
able to collect an additional $1,746.00 between the four incidents under Gov. Code 53155.
OPTIONS CONSIDERED:
None. The goal is to recover all emergency response costs allowable under California Law.
FISCAL IMPACT/FUNDING SOURCE:
There are no major costs associated with the described change. The City will have the increased
capacity to fully recover costs associated with emergency responses within the scope of the law.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO.
2
Department Head Approval Date: 10-20-15
City Manager Approval Date: 10-22-15
City Attorney Approval Date: 09-16-15
Attachments (list in packet assembly order):
1. Existing Rohnert Park Municipal Code 9.46.010 – 9.46.080: Costs of Emergency
Response
2. Government Code Sections 53150-53159
3. Proposed Ordinance No. 891
1
ORDINANCE NO. 891
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING ROHNERT PARK MUNICIPAL CODE SECTION 9.46.070 (LIMIT ON
LIABILITY FOR EMERGENCY RESPONSE COST RECOVERY)
WHEREAS, Rohnert Park Municipal Code (“RPMC”) sections 9.46.010 – 9.46.080 (Costs of
Emergency Response) allow the City to recover the costs of emergency response from persons
whose conduct creates the need for such response, if the conduct was intentional or if the need
for the emergency response was caused by that person’s negligent operation of a motor vehicle
or aircraft due to the influence of drugs or alcohol; and
WHEREAS, RPMC section 9.46.070 currently limits a person’s liability for the costs of
emergency response to $1,000.00 per incident; and
WHEREAS, under Government Code Section 53155 allows the City to recover emergency
response costs up to $12,000.00 per incident; and
WHEREAS, the City has on some occasions been unable to recover its entire costs of
emergency response due to the current $1,000.00 personal limit per incident under RPMC
section 9.46.070; and
WHEREAS, the City will have a better opportunity to recover the full costs of emergency
response within the scope of the law by removing the limitation on cost recovery provided under
RPMC section 9.46.070.
NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as follows:
Section 1. Approval of amendment to Section 9.46.070 of the Rohnert Park
Municipal Code. The City hereby approves the amendment of Section 9.46.070 of the Rohnert
Park Municipal Code in a substantially similar form as attached as Exhibit A.
Section 2. The City Council hereby declares that every section, paragraph, sentence,
clause, and phrase of this ordinance is severable. If any section, paragraph, sentence, or clause
of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining sections,
paragraphs, sentences, clauses, or phrases.
Section 3. Effective Date. This ordinance shall be in full force and effective 30 days
after its adoption.
Section 4. Publication. The City Clerk is directed to cause this ordinance to be
pushed in the manner required by law.
This Ordinance was introduced on by the City Council of the City of Rohnert Park on October
13, 2015, and adopted on October 27, 2015 by the following roll call vote:
( 2 )
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
____________________________________
Amy O. Ahanotu, Mayor
ATTEST:
______________________________
JoAnne M. Buergler, City Clerk
Attachment: Exhibit “A”
APPROVED AS TO FORM:
______________________________
Michelle Marchetta Kenyon
City Attorney
( 3 )
Exhibit A
Amendments to Section 9.46.070
Chapter 9.46
9.46.070
In no event shall a person’s liability under this chapter for the expense of an emergency response
exceed the amount provided in California Government Code section 53155, as that section may
be amended or recodified from time to time.
ITEM NO. _____________
1
Meeting Date: October 27, 2015
Department: Development Services
Submitted By: Mary Grace Pawson, Development Services Director
Prepared By: Art da Rosa, Deputy City Engineer
Agenda Title: Authorizing and Approving Task Order 2015-08 with GHD Inc. for an
Infiltration and Inflow Study and Approving a Supplemental Appropriation
RECOMMENDED ACTION: Adopt a Resolution authorizing and approving Task Order
2015-08 with GHD Inc. for an Infiltration and Inflow Study and approving a Supplemental
Appropriation
BACKGROUND: In 2005, the City conducted a citywide wet weather assessment and hydraulic
evaluation, also known as an Infiltration and Inflow Study (I/I), of its sewer system. That study
assessed the configuration and capacity of the sewer system and outlined a program to improve
the capacity of the system to both serve new development and minimize the potential for sanitary
sewer system overflows. The major recommendation of the 2005 study was the construction of
the Eastside Trunk Sewer, which provides capacity for new development and also provided the
City with the opportunity to reroute flows from the existing collection system, into the new
sewer, thereby reducing the capacity demands on the existing system.
The Eastside Trunk Sewer was constructed in three phases and the City has recently completed
the construction of the third phase and has this new facility in operation. As a result, flows have
been re-routed through the system and staff anticipates that capacity demands on older facilities,
such as the College Trunk Sewer, have been reduced. However, without an update to I/I study,
staff does not have a clear understanding of how the system is performing, and where existing
capacity bottlenecks may exist.
As the City contemplates significant infill development proposals, such as the Central Rohnert
Park Priority Development Area in general and the Rohnert Crossings project in particular, a
current understanding of collection system performance and available capacity is critical to
understanding what, if any, additional infrastructure investments may be required. In addition, an
updated I/I Study will help staff understand areas where the collection system is subject to
excessive infiltration and inflow, which will guide the future infrastructure rehabilitation
program. This activity was not budgeted in the 2015-16 Capital Improvement Program, because
the Eastside Trunk Sewer Phase 3 was not scheduled to be complete until spring of 2016. Early
completion of the Eastside Trunk Sewer Project is providing the City with an opportunity to
accelerate this investigative study so that it can inform the projects included the 2016-17 Capital
Improvement Program. This work needs to be undertaken during the winter months when rainfall
induced infiltration and inflow result in the maximum flows in the City’s sewer collection
system.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. _____________
2
ANALYSIS: The 2005 sewer system evaluation and collection system model were developed
by GHD Inc., with support from V&A Associates for field investigative work. Staff has solicited
a proposal from this team and negotiated the scope of work. Staff is recommending that this team
be retained to undertake the updated Infiltration and Inflow Study at a total cost of $205,000,
which includes two optional tasks. The optional tasks include night-time field reconnaissance to
supplement meter data, in areas of high infiltration and inflow, and the option to extend the
metering period by one week to take advantage of storm activity which impacts flow in the
collection system.
GHD has supported the City with sewer collection system modeling, analysis and design services
for over a decade and has a unique, in-depth understanding of the City’s collection system, its
performance and ongoing operational and maintenance concerns. In the spring of 2015,
engineering staff developed and circulated a Request for Proposals for Sewer Collection System
Rehabilitation services and GHD was selected as the most qualified provider of these services.
The GHD team’s qualifications and familiarity with the City’s collection system support efficient
delivery of this assignment and high value analysis since the team is well positioned to assist the
City in understanding the comparative results of the 2005 and proposed 2015 Infiltration and
Inflow Studies.
Of the $205,000 budget, approximately $176,500 or 86% is associated with the field activity
including the rental, installation and monitoring of flow meters in the collection system and the
initial downloading and compilation of data. This work will be provided by V&A Associates, as
a subconsultant to GHD. GHD will assist the City with project management and coordination,
including scheduling coordination with Public Work crews, and more refined comparative
analysis of the data, which will be included in a summary report that outlines recommended
improvements to the City’s collection system. This additional project management support from
the prime consultant, will assist the relatively small engineering staff in securing meaningful
results from the field work and data.
As noted above, this activity was not budgeted in the Fiscal Year 2015-16 budget because of
uncertainty regarding the completion date of the Eastside Trunk Sewer Phase 3. Because this
project was finished early, the City has the opportunity to collect date in the winter of 2015-16 to
inform next year’s Capital Improvement Program. Because the winter of 2015-16 is predicted to
be a wet winter, it is an ideal time to undertake this type of study.
OPTIONS CONSIDERED:
1. Approve the Task Order with GHD and Supplemental Appropriation to conduct the
Infiltration and Inflow Study (recommended option). This option will allow the City to
collect and analyze collection system performance data this winter to inform next year’s
Capital Improvement Program.
2. Contract only with V&A Associates to perform the field work and initial data
compilation and have staff complete the comparative data analysis and develop
recommendations. This would save approximately $28,500 in consulting costs. This item
is not recommended because engineering staff have a significant project workload at this
time and will not be able to complete the analysis in a timely fashion. This will delay the
City’s ability to effectively utilize the data which was collected and reduce the value
received from the field work.
ITEM NO. _____________
3
3. Do not undertake an Infiltration and Inflow Study at this time. This item is not
recommended because without updated data, staff will not have the information
necessary to bring forward the most effective capital replacement and capacity
improvement projects to support existing customers and new development.
FISCAL IMPACT/FUNDING SOURCE: This Task Order will have a fiscal impact of not to
exceed $205,000. Funding for this Task Order will come from the Sewer Operations Fund.
Funding will be transferred from CIP Project Number 2011-04 (the Sewer Interceptor Outfall
Project) to fund this activity because additional work on the City’s Sewer Interceptor Outfalls is
not necessary at this time.
Department Head Approval Date: 10/15/15
City Manager Approval Date: 10/16/15
City Attorney Approval Date: 10/13/15
Finance Director Approval Date: 10/9/15
Attachments:
1. Resolution Authorizing the City Manager to Execute Task Order 2015-08 with GHD
Inc. for Infiltration and Inflow Study; and Authorizing a Supplemental Appropriation
2. Task Order 2015-08 with GHD Inc. for Engineering Services–Infiltration and Inflow
(I/I) Study
3. Task Order Exhibit A Scope of Work
3. Task Order Exhibit B Fee Proposal
1
RESOLUTION NO. 2015-170
A RESOLUTION AUTHORIZING AND APPROVING TASK ORDER
2015-08 WITH GHD INC. FOR AN INFILTRATION AND INFLOW
STUDY AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION
WHEREAS, the City’s Infiltration and Inflow (I/I) Study for its sewer collection system was
completed in 2005; and
WHEREAS, the City has made significant modifications to its sewer collection system since
2005 including the completion of its Eastside Trunk Sewer; and
WHEREAS, these modifications have changed flow patterns within the collection system
which will result in changes to the sewer collection system capacity analysis; and
WHEREAS, the sewer system capacity analysis is an important analytical tool that assists
the City in complying with its collection system permit, in evaluating new development proposals
and in developing recommendations for repair and rehabilitation projects within the collection
system; and
WHEREAS, and updated I/I Study will document the new flow patterns, available capacity,
existing capacity limitations and areas where the collection system remains subject to excessive
leakage; and
WHEREAS, the City has reviewed qualifications for consulting firms that provide sewer
collection system services and determined that GHD Inc. is qualified to provide this type of service
based on their experience with the City’s sewer system and these studies; and
WHEREAS, The City has requested and GHD has provided a proposal for this study for a
total cost of not to exceed $205,000;
WHEREAS, The City entered into a Master Agreement with GHD, Inc. dated February 8,
2011 and approved by Resolution No. 2011-06; and
WHEREAS, funds are available in the Sewer Operations Fund due to the delay of the
Interceptor Outfall project budgeted for that project in FY 2015-2016 which can be transferred to pay
for this study.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park as follows:
1. The above recitals are true and correct and material to this Resolution.
2. The City Manager is hereby authorized to execute Task Order 2015-08 with GHD Inc. for
I/I Study for an amount not to exceed $205,000 and to take all actions to effectuate Task
Order 2015-08 for and on behalf of the City of Rohnert Park, including execution, if
necessary in substantially similar form to Exhibit A, which is attached hereto and
incorporated by this reference, subject to minor modifications by the City Manager and
City Attorney.
2015-170
3. A supplemental appropriation of $205,000 hereby authorized from the Sewer Operations
Fund and the Finance Director is authorized to take all actions necessary to effectuate this
appropriation.
4. This Resolution shall become effective immediately.
5. All portions of this resolution are severable. Should any individual component of this
Resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall continue in full force and effect,
except as to those resolution portions that have been adjudged invalid. The City Council
of the City of Rohnert Park hereby declares that it would have adopted this Resolution
and each section, subsection, clause, sentence, phrase and other portion thereof,
irrespective of the fact that one or more section, subsection, clause, sentence, phrase or
other portion may be held invalid or unconstitutional.
DULY AND REGULARLY ADOPTED this 27th day of October, 2015.
CITY OF ROHNERT PARK
____________________________________
Amy O. Ahanotu, Mayor
ATTEST:
_____________________________
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
CALLINAN: _________ BELFORTE: _________ MACKENZIE: _________ STAFFORD: _________ AHANOTU: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Exhibit “A”
GHD Inc. TASK ORDER NO. 2015-08
CITY OF ROHNERT PARK
AND
GHD INC.
AUTHORIZATION TO ENGINEERING SERVICES FOR INFILTRATION
AND INFLOW (I/I) STUDY
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct GHD Inc. to proceed with the work specified in
Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of
Rohnert Park ("City") and GHD Inc. ("Consultant") hereto dated October 27, 2015.
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “1” - Scope of Services.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Attachment “B” for an amount not-to-exceed $205,000.00.
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by July 31, 2016, or as extended by the City
Manager.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference.
Approved this 27th day of October, 2015.
CITY OF ROHNERT PARK GHD Inc.
____________________________
Darrin Jenkins, City Manager (Date) Name and Title (Date)
Per Resolution No. 2015- ___ adopted by the
Rohnert Park City Council at its meeting GHD, Inc.
of October 27, 2015.
By: Name and Title (Date)
2
ATTEST:
____________________________
City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
10/19/2015 Page 1
Project Name:Infiltration and Inflow (I/I) Study Client:
Prepared by:M. Winkelman Date:
Reviewed by:A. Culick
Job Number:11110007
LABOR CATEGORY >Principal /Proj. Mgr. /Project Admin
QA/QC Sr. Engr.Engineer
RATE >$265 $205 $145 $100
Task / Item /Hr /Hr /Hr /Hr
1 8 2 11 $66 $2,171
1 8 0 2 11 $66 $0 $2,171
4 8 16 28 $168 $127,650 $132,838
6 8 8 2 24 $144 $27,600 $32,334
10 16 24 2 52 $312 $155,250 $165,172
4 24 40 4 72 $432 $12,612
4 24 40 4 72 $432 $0 $12,612
PROJECT TOTALS 15 48 64 8 135 $810 $155,250 $179,955
Optional Tasks
1 1 1 3 $18 $9,780 $10,248
4 4 8 $48 $11,500 $12,948
$203,151
$205,000
*OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses.
O.1 Weekly Extension(s) to the Flow Monitoring Period
O.2 Nighttime Field Reconnaissance
TOTAL NOT TO EXCEED
September 25, 2015
*OTHER
DIRECT
COSTS
TOTAL WITH OPTIONAL TASKS
Task 1 - Project Management and Coordination
2.1 Flow Monitoring
TOTAL
HOURS
PROJECT FEE ESTIMATING SHEET
3.1 I/I Study Report
2.2 Flow Monitoring and I/I Analysis Report (V&A)
LABOR COSTS
City of Rohnert Park
FEE COMPUTATION
TOTAL FEE
Sub-
Consultants
V&A
Subtotal Task 3
Task 3 - I/I Study Report (GHD)
Subtotal Task 1
1.1 Coordination and Administration
Task 2 - Flow Monitoring and Nighttime Field Reconnaissance
Subtotal Task 2
ITEM NO.
1
Meeting Date: October 27, 2015
Department: Finance
Submitted By: Betsy Howze, Finance Director
Prepared By: Betsy Howze, Finance Director
Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving a
Job Description and Salary Range for Accounting Services Supervisor and
Adjusting the Allocated Position from Utility Billing and Revenue Manager
to Accounting Services Supervisor
RECOMMENDED ACTION:
Approve a resolution authorizing and approving a job description and salary range for
Accounting Services Supervisor and adjusting the allocated position from Utility Billing and
Revenue Manager to Accounting Services Supervisor.
BACKGROUND:
Upon the retirement of the incumbent in the Utility Billing and Revenue Manager position, staff
initiated a job analysis and evaluation of the associated needs of the Finance Department. In
reviewing the job description, as well as the current organizational structure of the department, it
was determined that the authority and level of responsibility initially assigned to the position
were no longer relevant as they had been assumed by the Finance Director and/or Supervising
Accountant, and that the department would be better served by a supervisory level position with
responsibility for operations and revenue analysis.
ANALYSIS:
Staff revised the Utility Billing and Revenue Manager job description to clarify and reflect the
level of responsibility and actual duties performed by the position and concluded that the
position was more aligned with the title Accounting Services Supervisor at a lower salary range.
The incumbent will supervise staff engaged in utility and other billings, and cash receipts, and
may also supervise accounts payable, and payroll transactions. The position will also be
responsible for providing in depth revenue analysis and technical assistance to the Finance
Director and the Supervising Accountant.
In order to maintain internal equity while attracting a highly-qualified candidate, staff
recommends placement of the Accounting Services Supervisor in the Confidential unit in a new
range 88-CF $5,952 - $7,234, which is approximately 5% below the salary range of the
Supervising Accountant position, which has higher level responsibility for specialized
accounting, financial, budgeting and auditing activities.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO.
2
CURRENT:
Position Title Mo Salary Range Unit Range
Utility Billing and Revenue
Manager
$6,078 - $7,388 Management 90-M
PROPOSED:
Position Title Mo Salary Range Unit Range
Accounting Services
Supervisor
$5,952 - $7,234 Confidential New – 88-CF
The Accounting Services Supervisor would be assigned to a current vacancy and does not
change existing staffing levels. The Accounting Services Supervisor would report to and receive
direction from the Finance Director.
OPTIONS CONSIDERED:
Option 1: The City would add an Accounting Services Supervisor and eliminate the Utility
Billing and Revenue Manager a net change of 0.0 FTE. The new job description and salary
range would be adopted. Recommended. Due to the current organizational structure and long-
term needs of the department, this option is recommended.
Option 2: The City would recruit for a Utility Billing and Revenue Manager. Not
Recommended. To hire a management level position to meet the current and long-term needs of
the Finance Department would not be an efficient use of resources.
FISCAL IMPACT/FUNDING SOURCE:
The fiscal impact of this change calculated at the top step for both positions (excluding benefits)
is a decrease of approximately $1,848/year. In addition, the previous incumbent was receiving a
10% longevity pay ($8,865/year), and a car allowance of $383.08/month thus reducing the cost
further by $15,310.
Staff recommends that the Council approve a change in the allocation in the FY 2015-16 Budget
from the position of Utility Billing and Revenue Manager to Accounting Services Supervisor.
Department Head Approval Date: 10/19/15
City Manager Approval Date: 10/20/15
City Attorney Approval Date: N/A
Attachments (list in packet assembly order):
1. Resolution
2. Job Description for Accounting Services Supervisor
RESOLUTION NO. 2015-171
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK APPROVING A JOB DESCRIPTION AND SALARY RANGE FOR
ACCOUNTING SERVICES SUPERVISOR AND ADJUSTING THE ALLOCATED
POSITION FROM UTILITY BILLING AND REVENUE MANAGER TO
ACCOUNTING SERVICES SUPERVISOR
WHEREAS, the City has a current vacancy for the position of Utility Billing and
Revenue Manager and a job analysis and review of the current organizational structure indicates
that the department would be better served by a supervisory level position with responsibility for
operations, and
WHEREAS, staff has analyzed staffing needs, options and costs and recommends
creation of a new position of Accounting Services Supervisor and has created a job description
for this position that meets the needs of the City, and
WHEREAS, in order to maintain internal equity while attracting a highly-qualified
candidate, staff recommends a new salary range 88-CF of $5,952 - $7,234 per month and the
Accounting Services Supervisor be placed in this range.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the new position of Accounting Services
Supervisor with a job description as provided for in Exhibit A, which is attached hereto and
incorporated by this reference;
BE IT FURTHER RESOLVED that the Accounting Services Supervisor position is
established at the salary range listed above; and
BE IT FURTHER RESOLVED that the position allocated in the FY 2015-16 Budget is
changed from Utility Billing and Revenue Manager to Accounting Services Supervisor.
DULY AND REGULARLY ADOPTED this 27th day of October, 2015.
CITY OF ROHNERT PARK
____________________________________
Amy O. Ahanotu, Mayor
ATTEST:
_____________________________
JoAnne M. Buergler, City Clerk
Attachment: Exhibit A
CALLINAN: _________ MACKENZIE: _________ STAFFORD: _________ BELFORTE: _________ AHANOTU: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Exhibit “A”
City of Rohnert Park
ACCOUNTING SERVICES SUPERVISOR
(New Confidential Unit Range 88-CF - $5,952 - $7,234 monthly)
DEFINITION
Under general direction, plans, directs, and performs the accounting and statistical record
keeping for activities related to utility billing and collection of various fees and taxes for utility
services, business licenses, permits, animal licenses, cash receipts, accounts receivable;
oversees customer service; coordinates activities with other City departments and the public;
supervises the work of clerical and technical staff; may also oversee accounts payable, and
payroll functions; provides highly technical revenue analysis and assistance to the Finance
Director and performs other related duties as required.
DISTINGUISHING CHARACTERISTICS
Under the direction of the Finance Director, the Accounting Services Supervisor works to
ensure that fiscal operations related to areas of assigned responsibility function effectively.
The Accounting Services Supervisor is distinguished from the Finance Director by the
latter’s responsibility for the policy and activities of the entire Finance Department, and from
the Supervising Accountant by the latter’s responsibility for specialized accounting, financial,
budgeting and auditing activities.
SUPERVISION RECEIVED/EXERCISED
Direction is provided by the Finance Director. The incumbent supervises staff engaged in
utility and other billings, and cash receipts, and may also supervise accounts payable, and
payroll transactions. The incumbent is expected to provide managerial and technical
assistance to the Finance Director and the Supervising Accountant.
ESSENTIAL JOB DUTIES
(These duties are a representative sample; position assignments may vary.)
• Participates in the selection, training, supervision and evaluation of assigned staff;
schedules work assignments and resolves problems
• Develops, coordinates, administers and reviews systems and programs to enhance
the City’s revenue collection efforts, accounts receivable, accounts payable and
payroll
• Proposes and revises policies and procedures related to revenue and collections,
accounts receivable, accounts payable and payroll to strengthen internal controls
• Identifies inaccuracies, misclassification of funds or inefficiencies and suggests
corrective measures
• Provides monitoring and analysis of revenue levels and prepares reports
• Analyzes major accounts and prepares monthly reconciliation of subsidiary accounts
to General Ledger
• Prepares correspondence and/or special reports; assists with preparation of
departmental staff reports, resolutions and public hearing notices
City of Rohnert Park
Accounting Services Supervisor
Page 2 of 3
• Prepares, reviews, or commits journal entries and cash receipts in the accounting
system
• Reviews accounts receivable, accounts payable and payroll transactions for accuracy
• Maintains and updates automated utility billing system
• Reviews utility and other billings, billing registers and reports; interprets error
messages and corrects errors
• Prepares rate analyses and financial studies for utility funds and updates rate models;
recommends changes in City fees and charges
• Reviews and proposes non-routine payment arrangements and adjustments to
customer accounts to the Finance Director; responds to customer questions and
complaints
• Coordinates collection activities with other City departments
• May coordinate meter reading and associated functions
• May act as a disaster service worker in the event of a disaster or emergency
• Performs other duties as assigned by the Finance Director
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrate care for the organization, customers and coworkers
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS
Education/Training/Experience:
Sufficient education, training and experience to: perform complex revenue and other analysis,
recommend best practice and ensure internal controls over assigned areas, supervise staff
and oversee the City’s utility billing operations, accounts payable, payroll and revenue
collections. A typical way of obtaining the required qualifications is to possess:
• The equivalent of a Bachelor’s Degree from an accredited college or university in
accounting, finance, business administration or related field, with at least fifteen units
in accounting or business administration; and
• Four years of increasingly responsible experience in accounting with an emphasis in
the areas of billing, accounts payable, payroll and/or revenue collections preferred,
including supervisory experience, preferably in a public agency.
Knowledge of: • Thorough knowledge of Generally Accepted Accounting and Auditing Standards
• Applicable federal, state and local laws, codes or regulations
• Public relations techniques and procedures
• Principles and practices of leadership, supervision and performance management
• Modern office practices, procedures and equipment including a computer and
applicable financial, statistical, database and billing and payment software
City of Rohnert Park
Accounting Services Supervisor
Page 3 of 3
Skill to:
• Accurately perform 10-key by touch
• Utilize specialized computer software programs and implement system software
changes
Ability to: • Apply accounting principles and practices to a wide variety of standard and non-standard transactions
• Analyze and interpret accounting records
• Prepare comprehensive accounting, statistical, cost and administrative reports
• Analyze complex issues, evaluate alternatives and reach sound conclusions
• Propose adjustments to operating procedures as necessary to improve organizational
effectiveness
• Interpret, apply and explain a variety of rules, policies and procedures
• Maintain confidentiality of information as required
• Communicate clearly and effectively, both orally and in writing, to a variety of
audiences; deal diplomatically with irate persons and in difficult situations
• Establish and maintain cooperative working relationships
• Perform detailed numerical work with speed and accuracy and detect record-keeping
and data entry errors • Work independently with minimal supervision and meet deadlines
Working Conditions:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling,
bending, squatting, and stooping in the performance of daily office activities. The position
also requires grasping, repetitive hand movement, and fine coordination in preparing
statistical reports and data entry using a computer keyboard and 10-key calculator.
Additionally, the position requires near and color vision in reading correspondence, statistical
data, and using the computer, and hearing is required when providing phone and face-to-face
customer service. The need to lift, drag, and push files, paper, and documents weighing up
to 25 pounds is also required. Incumbent works in an office environment under the pressure
of a variety of non-negotiable deadlines, is subject to frequent interruptions, attends meetings
outside of normal business hours as required, and may be required to interact with irate
customers.
FLSA Status: Exempt
Employee Unit: Confidential
Approved By:
Date Approved:
ITEM NO. _____________
1
Meeting Date: October 27, 2015
Department: Public Safety
Submitted By: Mike Bates, Commander
Prepared By: Mike Bates, Commander
Agenda Title: California Fire Assistance Agreement (CFAA) Full Reimbursement for
Local Government Fire Agency Responses
RECOMMENDED ACTION:
Staff recommends that the City Council take the following action: Adopt a resolution to receive
portal to portal reimbursement for public safety personnel responding to fires within Cal OES
jurisdictions.
BACKGROUND:
On occasion the City assists the State of California and Federal Fire agencies during times of
severe large scale wildfire incidents. These emergencies often require the need for additional
immediate and planned need personnel and/or fire apparatus to effectively address the
emergency at hand. The California Fire Assistance Agreement (CFAA) is the negotiated
reimbursement mechanism for local government fire agency responses through the California
Fire Service and Rescue Emergency Mutual Aid System. The CFAA compensates local
government fire agencies for the cost of assisting the State and Federal fire emergencies.
In January of 2015, CFAA required that local government adopt a Memorandum of
Understanding (MOU)/Memorandum of Agreement (MOA)/Governing Body Resolution (GBR)
or equivalent for full reimbursement from portal to portal. Portal to portal defined as time of
initial dispatch from home base to the time of return to home base.
Any agency seeking reimbursement for personnel for more than actual hours worked on an
incident (portal to portal) must file an MOU/MOA/GBR or equivalent with Cal OES. The
MOU/MOA/GBR or equivalent shall indicate how personnel will be compensated.
ANALYSIS:
When the City responds to these requests for assistance, the city incurs personnel costs from the
time employees leave the city until which time they return. By adopting the resolution
confirming the terms and conditions for compensation for fire response, the city will receive full
reimbursement for all hours from time of initial dispatch from home base to the time of return to
home base.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. _____________
2
OPTIONS CONSIDERED:
Accept partial reimbursement by not adopting resolution. If local agencies do not have an
existing Memorandum of Understanding (MOU)/Memorandum of Agreement
(MOA)/Governing Body Resolution (GBR) or equivalent that indicates compensation for all
hours worked, the agency will only be reimbursed for actual hours worked.
FISCAL IMPACT/FUNDING SOURCE:
Overtime expended for agency’s response to the Valley Fire and future events would exceed
reimbursement if resolution is not adopted.
Department Head Approval Date: 9/23/15
City Manager Approval Date: 10/20/15
City Attorney Approval Date: 9/28/15
Finance Director Approval Date: 10/15/15
Attachments (list in packet assembly order):
1. Copy of Letter from OES
2. Resolution
2015-172
RESOLUTION No. 2015-172
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
IDENTIFYING THE TERMS AND CONDITIONS FOR FIRE DEPARTMENT
RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED
TO AN EMERGENCY INCIDENT
WHEREAS, the Rohnert Park Department of Public Safety is a public agency located in
the County of Sonoma, State of California, and
WHEREAS, the City of Rohnert Park has in its employ, fire department response
personnel include: Fire Chief, Division Chief, Fire Captain, Engineer, Firefighter/EMT, and
Firefighter; and
WHEREAS, Rohnert Park response personnel are occasionally assigned to respond to
emergencies outside of the City in response to requests for mutual aid from outside agencies; and
WHEREAS, the State of California has recently entered into an agreement with Federal
Fire Agencies entitled “AGREEMENT FOR LOCAL GOVERNMENT FIRE AND
EMERGENCY ASSISTANCE TO THE STATE OF CALIFORNIA AND FEDERAL FIRE
AGENCIES” (hereinafter “Agreement”); and
WHEREAS, pursuant to the Agreement the City will be reimbursed, portal to portal, for
the time personnel are assigned to emergencies outside of the City in response to requests for
mutual aid from outside agencies based upon the City’s identified and allowable business
practices, arrangements and internal established agreements, including its current Memorandum
of Understanding; and
WHEREAS, the Agreement requires that the City confirm by resolution to be filed with
the State of California Office of Emergency Services Fire and Rescue Division, that the City will
compensate personnel in accordance with the current Memorandum of Understanding as well as
the City’s personnel rules and regulations in order to receive full reimbursement for personnel
time worked away from their official duty station and assigned to an emergency incident, in
support of an emergency incident, or prepositioned for emergency response; and
WHEREAS, it is the City desires to continue to provide fair and legal payment to all its
Public Safety response personnel for time worked away from their official duty station and
assigned to an emergency incident in support of an emergency incident, or prepositioned for
emergency response; and
WHEREAS, the City will compensate Public Safety response personnel for overtime in
accordance with the current Memorandum of Understanding as well as Rohnert Park’s personnel
rules and regulations, while in the course of their employment and away from their official duty
station and assigned to an emergency incident in support of an emergency incident, or pre-
positioned for emergency response; and
WHEREAS, this Resolution does not amend or modify any terms or provisions of the
current Memorandum of Understanding, City of Rohnert Park’s personnel rules and regulations,
or any other directives or policies regarding personnel compensation.
2015-172
Now, Therefore, Be It Hereby resolved by the City Council of the City of Rohnert Park
that:
1. Rohnert Park Department of Public Safety personnel shall be compensated according to
Memorandum of Understanding (MOU), Personnel Rules and Regulations, and/or other
directive that identifies personnel compensation in the workplace.
2. The City will compensate its emergency employees from the time of initial dispatch from
home base to the time of return to home base (portal to portal), while in the course of their
employment and away from their official duty station and assigned to an emergency incident,
in support of an emergency incident, or pre-positioned for emergency response.
3. In the event a personnel classification does not have an assigned compensation rate, a “Base
Rate” as set forth in an organizational policy, administrative directive or similar document
will be used to compensate such personnel.
4. The Rohnert Park Department of Public Safety will maintain a current salary survey or
acknowledgement of acceptance of the “base rate” on file with the California Governor’s
Office of Emergency Services, Fire Rescue Division.
5. Personnel will be compensated (portal to portal) beginning at the time of dispatch to the
return to jurisdiction when equipment and personnel are in service and available for agency
response.
6. Fire department response personnel include: Fire Chief, Division Chief, Fire Captain,
Engineer, Firefighter/EMT, and Firefighter.
DULY AND REGULARLY ADOPTED this 27th day of October 2015.
CITY OF ROHNERT PARK
____________________________________
Amy O. Ahanotu, Mayor
ATTEST:
_____________________________
JoAnne M. Buergler, City Clerk
CALLINAN: _________ MACKENZIE: _________ STAFFORD: _________ BELFORTE: _________ AHANOTU: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
ITEM NO.
1
Meeting Date: October 27, 2015
Department: Public Safety
Submitted By: Brian Masterson, Director of Public Safety
Prepared By: Brian Masterson, Director of Public Safety
Agenda Title: Consideration of a Resolution Authorizing and Approving Elimination of
the Full Time Technical Services Commander (non-sworn) and the
addition of a Full Time Public Safety Commander (sworn) in the Public
Safety Department
RECOMMENDED ACTION:
Approve a Resolution authorizing and approving the current full time Technical Services
Commander to be converted to a full time Public Safety Commander.
BACKGROUND:
In October of 2009, the Department of Public Safety created a new non-sworn position that was
titled Technical Services Manager. In August of 2014, as a part of negotiations, the position title
was changed to Technical Services Commander. The person who is currently working in this
position will be retiring in December 2015. There are no in-house candidates that have the
management skills to oversee this division. This position will be filled with a sworn commander.
ANALYSIS:
It is important to the City and Department of Public Safety that there is a qualified manager to
oversee the day to day operations in this division. Replacing the non-sworn Technical Services
Commander with a sworn Public Safety Commander will enhance the Public Safety model and
allow for rotation of the four sworn commanders within all divisions of the Department. Rotating
the Public Safety Commanders makes for better succession planning and allowing subordinates
to learn new skills by working under different managers instead of only one Public Safety
Commander.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO.
2
Cost Summary
ELIMINATE Annual Salary Benefits Total
Technical Services Commander
$ (122,753.00) $ (54,521.00) $ (177,274.00)
ADD Annual Salary Benefits Total
Public Safety Commander $ 131,668.00 $ 112,163.00 $ 243,831.00
Difference $ 8,915.00 $ 57,642.00 $ 66,557.00
Net Annual Change $ 66,557.00
Department Head Approval Date: October 9, 2015
City Manager Approval Date: October 22, 2015
City Attorney Approval Date: N/A
Attachments (list in packet assembly order):
1. Resolution Authorizing and Approving Elimination of a Full Time Non-Sworn
Technical Services Commander Position and Addition of a Full Time Sworn Public
Safety Commander in the Public Safety Department
RESOLUTION NO. 2015-173
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROHNERT PARK AUTHORIZING AND APPROVING ELIMINATION
OF A FULL TIME NON-SWORN TECHNICAL SERVICES COMMANDER
POSITION AND ADDITION OF A FULL TIME SWORN PUBLIC SAFETY
COMMANDER IN THE PUBLIC SAFETY DEPARTMENT
WHEREAS, the Department of Public Safety currently has three sworn Public Safety
Commanders and one non-sworn Technical Services Commander; and
WHEREAS, staff has evaluated the needs of the department and would like the ability to
rotate all four Commanders through the various divisions in the Public Safety Department for
purposes of succession planning and is currently unable to do so based on the non-sworn status
of the Technical Services Commander; and
WHEREAS, staff has determined that there is sufficient funding to eliminate the full
time non-sworn Technical Services Commander and add a full time sworn Public Safety
Commander; and
WHEREAS, staff has analyzed staffing needs and options and recommends elimination
of the full-time non-sworn Technical Services Commander position upon the retirement of the
incumbent in December 2015 and the addition of a full-time sworn Public Safety Commander
position.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve elimination of the full time non-sworn Technical
Services Commander position upon the retirement of the incumbent in December 2015 and the
addition of a full time sworn Public Safety Commander position in the Public Safety
Department.
BE IT FURTHER RESOLVED that the position allocated in the FY 2015-16 budget
shall be changed from Technical Services Commander to Public Safety Commander.
DULY AND REGULARLY ADOPTED this 27th day of October, 2015.
CITY OF ROHNERT PARK
____________________________________
Amy O. Ahanotu, Mayor
ATTEST:
_____________________________
JoAnne M. Buergler, City Clerk
ITEM NO.
Meeting Date: October 27, 2015
Department: Public Works
Submitted By: John McArthur, Director of Public Works and Community Services
Prepared By: Angie Smith, Purchasing Agent
Agenda Title: Authorize the Purchase of Five (5) Public Works Utility Trucks from
Downtown Ford in the amount not to exceed $220,000 and Authorize
the City Manager to Execute Purchase Documentation
RECOMMENDED ACTION:
Authorize the Purchase of Five (5) Public Works Utility Trucks from Downtown Ford in the
amount not to exceed $220,000 and Authorize the City Manager to Execute Purchase
Documentation.
BACKGROUND:
The adopted fiscal year 2015/2016 operating budget includes $230,000 for utility trucks for
General Services and Water Division. The utility trucks are all replacement vehicles. Budgeted
as follows:
General Fund Budget Two (2) Utility Trucks $80,000
Water Fund Budget Three (3) Utility Trucks $150,000
TOTAL BUDGET 2015/2016 $230,000
OPERATIONAL NEEDS:
The City currently has five (5) utility trucks that have reached the end of their useful life and are
scheduled for replacement in the current fiscal year. The trucks to be replaced are all 15 – 18
years old, vehicle model years 1997 and 2000. These vehicles are needed by the Public Works
Department staff to facilitate ongoing streets, parks, and water system operation and
maintenance. The existing five (5) vehicles will be removed from the City’s fleet and prepared
for auction once the new vehicles are put in service.
ANALYSIS:
As per the City Ordinance 843, Resolution 2012-22 these trucks are available for purchase
through a Cooperative Purchase Agreement with the State of California Multiple Award
Schedule as per Contract #1-14-23-20A from Downtown Ford of Sacramento, California.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
Staff is recommending the purchase of five (5) utility trucks from Downtown Ford of
Sacramento in an amount not to exceed $220,000.
FISCAL IMPACT/FUNDING SOURCE:
The purchase of the five (5) new utility trucks will be funded by the General Fund through
Streets, Parks and the Water Enterprise Fund.
NOT TO EXCEED $220,000
Five (5) Utility Trucks (Downtown Ford) $203,000
Budget 2015/2016 $230,000
The requested not to exceed amount will cover any unforeseen costs for equipment, labor, taxes
or delivery fees.
VEHICLE REPLACEMENT FUNDS:
Per City Council Vehicle Replacement Policy No. 415.37, approved by City Council Resolution
No. 2011-56 on 6-28-2011, replacement funds will be set aside each fiscal year in the Vehicle
Replacement Fund in amounts based on each vehicle’s projected replacement value and expected
service life.
Department Head Approval Date: 10-13-2015 (McArthur)
Finance Director Approval Date: 10-14-2015 (Howze)
City Manager Approval Date: 10-15-2015 (Jenkins)
City Attorney Approval Date: N/A
ITEM NO. _____________
1
Meeting Date: October 27, 2015
Department: Development Services
Submitted By: Mary Grace Pawson, Development Services Director
Prepared By: Art da Rosa, Deputy City Engineer
Agenda Title: Authorize the City Manager to Execute Amendment No.1 to Task Order No.
2015-03 for Design Professional Services with GHD Inc. for Clausen
Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation
Design Project (Project Number 2015-10)
RECOMMENDED ACTION: By Minute Order, authorize the City Manager to execute
Amendment No.1 to Task Order No. 2015-03 for Design Professional Services with GHD Inc.
for Clausen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation Design
Project (Project Number 2015-10).
BACKGROUND: The sewer main under Clausen Overcrossing is a 21 inch vitrified clay pipe
that runs perpendicular to Rohnert Park Expressway. Due to the weight of the overcrossing, the
pipe has sagged, causing concerns of failure. The Highway 101 Sewer Main is a portion of the
City’s 30-inch northerly trunk sewer that carries flow from the eastside of the City, across the
Golf Course and under Highway 101 to the City’s terminal pump station. The Highway 101
crossing is one of the oldest sewer mains in the City. Both mains are critical pieces of
infrastructure and should either fail, the result would be limitations on sewer service to the City’s
customers, potential permit compliance issues should the failure result in the discharge of raw
sewage and potential impacts to the Rohnert Park Expressway and Highway 101 corridors
should failure compromise the roadway surface. Because of this, a project to investigate and
rehabilitate these two sewer mains was included in the City’s 2014-15 Capital Improvement
Program.
On March 17, 2015, Engineering issued a Request for Qualifications for Sewer Investigation and
Design Services. Five Statements of Qualifications (SOQ) were received and reviewed from the
following firms: GHD Inc.; Brelje & Race Consulting Engineers; HydroScience; WRECO, and
Schaaf & Wheeler Consulting Civil Engineers. The SOQs were reviewed by staff from
Engineering and Public Works. Based on the criteria of qualifications, relevant experience and
availability, staff recommended that GHD Inc. be awarded the contract. Staff recommended
awarding only the investigative work with the initial Task Order, because the design of the repair
solution could not be scoped without an initial understanding of the nature of the condition of
these buried pipelines.
The sewer investigation has been completed and the design solution has been scoped. At this
point, staff is recommending that the project to proceed to the design phase, which requires an
amendment to the existing Task Order.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. _____________
2
ANALYSIS: The sewer investigation concluded that both pipelines needed rehabilitation and
that this rehabilitation could be accomplished with “trenchless” technology that would not
require excavating and replacing the mains. Alternatives available for the rehabilitation work
include cured-in-place pipe (CIPP); fold-and-form PVC pipe (FFP); and slip-lining, with costs
ranging from $900,000 to $1,740,000. Based on the investigative analysis and the
recommendations of the consultant, staff is recommending that design proceed for the CIPP
alternative because it provides the best performance and is relatively economical.
GHD’s scope includes assistance with all design, environmental review and permitting work
necessary to prepare the project for bid, design services during bidding and construction and
preparation of as-built drawings. The total value of the original Task Order and Amendment 1
will be $129,870 which is 14.4% of the estimated construction cost for the least cost alternative.
This is a reasonable percentage for pre-design, design, environmental and permitting and
construction phase support.
OPTIONS CONSIDERED: None. Amending the Task Order with GHD is necessary to
complete the design of this priority capital improvement project and is consistent with
contracting philosophy that Council approved when it approved the original Task Order.
FISCAL IMPACT/FUNDING SOURCE: This Task Order Amendment will have a fiscal
impact of $55,212.00. Funding for this Task Order is programmed as part of CIP Project 2015-
10, which has a total budget of $600,000. The Task Order will be funded through project account
number 540-1204-400-9902.
Department Head Approval Date: 10/15/15
City Manager Approval Date: 10/16/15
City Attorney Approval Date: 10/13/15
Finance Director Approval Date: 10/09/15
Attachments: Amendment 1 to Task Order No. 2015-03 with GHD Inc.
1
AMENDMENT 1 TO
TASK ORDER NO. 2015-03
CITY OF ROHNERT PARK
AND
GHD INC.
AUTHORIZATION OF ADDITIONAL ENGINEERING SERVICES
FOR CLAUSEN AND HWY 101 SEWER MAIN REHABILITATION
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct GHD Inc. to proceed with the
work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park ("City") and GHD Inc. ("Consultant") dated
February 8, 2011 and authorized by Resolution 2011-06 (“Master Agreement”).
SECTION 2 – SCOPE OF WORK
The additional items authorized by this Task Order are presented in Exhibit “A,” which is
attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION 1 above. The additional cost for the additional services as set
forth in SECTION 2 of this Task Order shall be actual costs (time and materials) based on
Consultants' standard labor charges in accordance with the provisions of the MASTER
AGREEMENT and as shown in Exhibit “B, ” which is attached hereto and incorporated by this
reference, for an amount not-to-exceed $55,212.00
Total compensation under this Task Order with this Amendment shall not exceed
$129,870.00.
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 of this Task Order shall be completed during Fiscal
Year 2015/16 or as extended by the City Engineer or his designee.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional
services between City and Consultant are incorporated by reference and remain in full force and
effect.
Approved this 27th day of October, 2015.
Signatures on next page
2
CITY OF ROHNERT PARK GHD Inc.
_____________________________ ___________________________________
Darrin Jenkins, City Manager NAME / TITLE
Per Minute Oder adopted by the
Rohnert Park City Council at its meeting
Of October 27, 2015.
ATTEST:
____________________________
City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
1
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 E santarosa@ghd.com W www.ghd.com
September 28, 2015 Ref: 8412008
Mr. Art Da Rosa, PE
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928
RE: Claussen Overcrossing and Highway 101 Sewer Main Investigation and Rehabilitation
Design Phase
Dear Art,
GHD is pleased to submit this proposal and scope of work for professional engineering services for the
design, bid, and construction phases of the Claussen Overcrossing and Highway 101 Sewer Main
Investigation and Rehabilitation Project (the “Project). The scope of work is based on the findings and
conclusions in GHD’s Claussen Overcrossing and Highway 101 Sewer Main Investigation and
Rehabilitation Project Predesign Report dated September 2015. The scope of work includes:
rehabilitation design, environmental review, permitting, bid phase services, and construction phase
support.
Project Understanding and Background
The City identified the need to rehabilitate two portions of its trunk sewer system that were constructed in
the mid-1950s, with the goal to improve sewer collection system reliability. The two sewer pipelines are
located in Caltrans (Highway 101) and City rights-of-way and serve a large portion of the City’s collection
system. The two sewer pipelines are generally described below. Figure 1 shows a site map for the overall
project.
• 30-inch Crossing: 914 linear feet (LF) of 30-inch diameter, vitrified clay pipe (VCP) – crossing
Highway 101 between Commerce Boulevard and Redwood Drive at J Rogers Lane and
within J Rogers Lane between Redwood Drive and the City’s Effluent Pump Station.
• 21-inch Crossing: 1,728 LF of 21-inch vitrified clay pipe (VCP) and 326 LF of 18-inch VCP –
aligned and flowing south to north, parallel to Highway 101 and crossing under Rohnert Park
Expressway (RPX) at the Claussen Overcrossing. 1,370 LF of the pipeline is located
completely or partially within Caltrans right-of-way and 684 LF of pipeline located in City right-
of-way or easements.
In addition to rehabilitating or replacing pipelines, design and construction will also include rehabilitation
of manholes connected to the project pipelines.
The scope of work is based on the conclusions and recommendations from the project’s predesign phase
report, including meetings and correspondence with the City and the Final Claussen Overcrossing and
Highway 101 Sewer Main Investigation and Rehabilitation Predesign Report (the “Report”) dated
September 25, 2015. The Report identified CIPP (Cured-in-Place Pipe) as the preferred rehabilitation
method for both 21-inch and 30-inch sewer crossings.
2
Scope of work
The scope of work is presented below:
Task 1.0 – Project Management
1.1 Prepare Work Plan
Prepare a work plan identifying all major tasks and milestones. Staff assignments, contact information,
scope of services, and detailed schedule breakdown will be developed under this task. The work plan
communicates to all project team members the goals and objectives of the project, who is responsible,
and when tasks start and stop.
1.2 Project Kickoff Meeting
Schedule a kickoff meeting with City staff. The meeting will be used to communicate the project work
plan, proposed design schedule, establish goals, provide coordination, set field visit times/dates and
obtain input from staff.
1.3 Monthly Progress Reports/Meetings
Prepare and submit progress reports each month summarizing the work accomplished during the billing
period, the work to be accomplished in the upcoming billing period, critical issues requiring resolution, and
budget status. Progress reports provide the City with a summary of the work progress and overall project
status. Meet with City staff at completion of the 90% and 100% (final) design submittal reviews to review
City comments. The review will cover design recommendations, plans, engineer’s opinion of probable
costs, project constraints, key technical specifications, and division zero specifications including
measurement and payment.
Task 2.0 – Environmental and Permit Documentation
2.1 Environmental Assistance and Permit Documentation
As there would be minimal ground disturbance associated with the CIPP rehabilitation method, the project
as currently described would qualify for a Class 2 categorical exemption under the California
Environmental Quality Act (CEQA). This is found in CEQA Guidelines Section 15302, Replacement or
Reconstruction. GHD will conduct the research necessary to provide information and data to support this
finding and confirm that none of the exceptions to the categorical exemption presented in CEQA
Guidelines Section 15300.2 are triggered.
GHD will prepare the necessary documentation for the project to satisfy the requirements set forth by
CEQA. This will include completion of a Notice of Exemption form, as well as a supporting memorandum
describing the project, justification of the exemption, and the necessary evaluation of the project against
the list of exceptions. The Notice of Exemption form and supporting memorandum will be submitted to the
City for review, and upon receipt of comments, will be revised and re-submitted.
Analysis will include, but not necessarily be limited to:
• Identification and analysis of cumulative projects.
• Analysis of potential impacts on the environment due to unusual circumstances. As part of this
analysis, GHD will complete a search of the California Natural Diversity Database and the
3
California Native Plant Society Inventory to determine known occurrences for special-status plant
and/or animal species at or near the project area.
• Review of the California Department of Toxics Substances Control Cortese List and the State
Water Resources Control Board GeoTracker system to identify the proximity of known
contaminated sites in the project area.
• Review of records at the Northwest Information Center of the California Historical Resources
Information System to determine the presence of known archaeological or historical resources.
GHD will also coordinate contact with the Native American Heritage Commission and the
appropriate federally recognized tribe(s), as well as any tribal organizations that have sent
notification letters to the City pursuant to AB 52, to assess community concerns and gather local
input, as required by CEQA.
• Up to two meetings and/or conference calls with the City.
This scope of work assumes that the City will take responsibility for filing the completed Notice of
Exemption form with the Sonoma County Clerk’s Office and for paying the County’s administrative fee of
$50 for filing the form.
Based on our recent experience with similar City sewer rehabilitation projects, this scope assumes that a
Streambed Alteration Agreement for the undercrossing of Copeland and Hinebaugh creeks would not be
required by the California Department of Fish and Wildlife (CDFW). As was done for those projects, GHD
will contact CDFW to confirm specifically for this project. If CDFW determines that a Streambed Alteration
Agreement is needed, we will provide the City with a revised scope of work and fee estimate for that
effort.
2.2 Caltrans Permit Application and Documentation
GHD with prepare an encroachment permit application for Caltrans for each crossing within Caltrans
right-of-way for the rehabilitation work.
The initial application will be submitted at the 90% design development milestone. Following receipt of
Caltrans comments for the 90% submittal, GHD will prepare final encroachment permit documents to be
submitted to Caltrans during 100% design development submittal period. The approved permit will be
included in the contract documents for Task 4.
The City will sign and submit the permit application and provide fees associated with the permit.
2.3 Sonoma County Water Agency License Agreement
GHD will coordinate with the Sonoma County Water Agency (SCWA) to verify appropriate Revocable
License document templates for work within SCWA right-of-way adjacent to Copeland and/or Hinebaugh
creeks to include in the contract document. It will be the contractor’s responsibility to prepare and submit
Revocable License documents needed for construction activites.
Deliverables
Notice of Exemption Form and supporting memorandum (electronic copy)
Caltrans Encroachment Permit Application (at 90% submittal)
4
Task 3.0 – 90% Design
3.1 90% Submittal
Prepare the 90% submittal. Design drawings will illustrate limits and type of rehabilitation. Plans will be
based on the information provided by the City and available aerial background mapping. The 90%
submittal will be included in Caltrans encroachment permit application.
Preparation of a SWPPP is not anticipated for this project, as the area of project disturbance is
represented to be less than 1 acre. SWPPP work is not included in this scope of services.
Plans will be prepared at a scale of 1”=40’ (unless otherwise approved by the City). It is anticipated that
the following plan sheets (estimated 5 total sheets) will be included in the 90% and subsequent
submittals:
Sheet Description
General Sheets – (2)
Pipe Rehabilitation Plans (plan over plan view) – (2)
Civil Details – (1)
Outline specifications will use the latest version of the City of Rohnert Park boilerplate Contract Document
and Specifications for the project. The specifications will include a project description, description of bid
items, and a consolidated list of submittals for the project. Written documents will be produced using
Microsoft Word.
Prepare engineer’s opinion of probable cost (Excel spreadsheet) at the 90% design level. Construction
contingency will be included.
The City will review the 90% submittal and provide one consolidated set of review comments.
Deliverables
Check Set of 90% half-size (11”x17”) Plans (3 paper copies)
90% Specifications (paper copies)
90% Estimate of Probable Cost (2 paper copies)
Task 4.0 – Final Design
4.1 Final Plans, Specifications and Estimate of Probable Cost (PS&E)
Provide complete set of biddable contract documents and final estimate of probable construction cost.
Final documents will be based on the City’s 90% comments and comments received at the 90% review
meeting.
4.2 Prepare Draft Staff Report
Prepare draft staff report (at least 45 days prior to bid opening) for presentation to City Council requesting
to authorize advertisement of bids.
Deliverables
Final Stamped/Signed full-size (22”x34”) Plans (1 paper copy)
Final Stamped/Signed, camera ready Specifications (1 paper copies)
5
Final Estimate of Probable Cost (1 paper copies)
CD electronic copy of final Plans and Specifications (pdf format)
Draft Staff Report (pdf format)
Task 5 – Bid Assistance
5.1 Project Addenda
Prepare addenda (up to 2) using the City’s addendum form and distribute to all known plan holders.
5.2 Prepare Notice to Bid
Prepare advertisement for bids and submit to the local newspaper (Press Democrat) and the City’s five
local Trade Journals/Plan Check Houses 30 calendar days prior to the bid opening. Any costs charged by
the Press Democrat and/or the Trade Journals/Plan Check Houses will be covered directly by the City
(direct bill to the City; not included in GHD project fee estimate).
5.3 Bid Document Duplication and Distribution
The Final PS&E submittal will be used for project bidding. The City will post a PDF of the Final PS&E on
the City website.
The fee estimate for this task includes reproduction of one complete PS&E hard-copy set to be retained
by GHD during the bid and award phase, which is in addition to the deliverable copies noted below.
Minimal CAD edits are included in the fee estimate.
Reproduction is assumed to be $155 per bid package set (includes markup), as based on a minimum
order of 15 sets. Additional bid package sets beyond the number included in the scope of services may
be more expensive when ordered in a smaller quantity. Partial printing of the bid package is not included
in the scope of services (if it is requested by potential plan holders).
Deliverables
Final PS&E: One electronic copy (PDF) of the plans and specifications provided to reproduction
facility
5.4 Attend Pre-Bid Meeting (Optional)
Attend one pre-bid meeting at the City office to field questions from interested parties. GHD will prepare a
written record of attendance and items discussed.
5.5 Respond to Plan Holder Questions and RFI’s
Respond to up to eight (8) questions from plan holders and document the responses. Depending on the
nature of the questions received, responses may be verbal over the phone or incorporated into an
addendum.
5.6 Prepare Conformed Construction Documents
Incorporate addenda into conformed set of plans and specifications. This scope of services includes
CAD revision for noting “Conformed”, or similar, on the plans.
Deliverables
6
Final conformed document: One electronic copy (PDF) of the plans and specifications provided to
reproduction facility
5.7 Bid Result Tabulation
Attend public bid opening at the City office. Verify completeness of bid packages. Tabulate bid results and
provide letter of Recommendation of Award (staff report) to the City.
Deliverables
Bid Notice and advertisement
Addenda
Bid Tab
Letter of Recommendation of Award (staff report)
Task 6.0 – Construction Assistance
6.1 Review Contractor Submittals/Construction Schedule
Review submittals of shop drawings, materials, test reports, and manufacturer cut-sheets. Evaluate
construction schedule and work with Contractor to manage critical deadlines. Maintain log of all
submittals. This scope of services includes the review of up to eight (8) submittals and assumes that half
(50%) of the submittals will require re-submittal for a second review.
Actual requirements, including the time required for each submittal review, could vary. If the budgeted
effort may be exceeded, GHD will notify the City and provide a proposal for the revised estimated effort.
6.2 Respond to RFI’s and Construction Phase Consultation
Review up to eight (8) Contractor RFI’s (or RFC’s) and provide written responses. Maintain log of all RFI’s
and document responses.
Provide consultation to the City and City’s representative during the Project. Work is anticipated to include
the following:
• Response to informal RFIs that do not necessitate formal RFI process; and
• Consultation for the implementation of mitigation and permit-related construction issues.
6.3 Construction Changes
GHD will review proposed construction change orders involving design intent and provide design services
to implement the change orders at the request of the City. It is assumed that proposed change orders will
be issued by the City’s representative using a standard written format, and that GHD will respond directly
to the City’s representative. The budgeted amount of labor is based on an average of 12 hours per
construction change order, plus administrative and clerical time, and a total of 1 change order and is an
estimate only.
Actual requirements could vary, including the time required for each construction change. If the budgeted
effort may be exceeded, GHD will notify the City and provide a proposal for the revised estimated effort.
GHD will maintain a status log for change order requests on a daily basis as necessary.
7
6.4 Construction Meetings
GHD’s Project Manager will attend the following project meetings:
• Preconstruction Meeting
• Startup for trenchless construction work
• Two additional project meetings at the City’s request
Attendance at a punchlist walkthrough is not included in this scope of services.
6.5 Record Drawings
Incorporate as-built markups from Contractor and provide City with one set of Record Drawings meeting
the Section E requirements for as-builts.
Contingency
A 5% contingency is provided for this scope of services for additional services that may be required for
the project (i.e., additional revisions to the submittals and RFIs during construction). Use of the project
contingency will be based on written authorization by the City to proceed.
Assumptions
• GHD will not be responsible for site safety at any construction site;
• GHD and its sub-consultants should be named as additional insured under the contractor’s
liability insurance;
• Mylars will be prepared for record drawings at project completion. As with recent projects, bid set
and conformed set documents will be paper copy; and
• The project will not be reviewed by a third party.
Services Not Included
The following services are not included in the scope of work:
• Preparation of additional Bid Documents or Contract Documents for alternate bids or prices
requested by the City for the project or a portion thereof;
• Public outreach;
• Construction staking, surveying, and testing;
• Construction observation and inspection services, including specialty inspections, other than
those services specifically included in the Scope of Services; and
• Other services performed or furnished by GHD not otherwise provided herein for the Scope of
Services.
City Responsibilities
In addition to other responsibilities of the City as set forth in the Scope of Services, the City shall at its
expense:
• Provide third-party construction management;
8
• Provide labor compliance as required by project funding, permit requirements, or other project
requirements not provided in GHD’s Scope of Services;
• Provide certified appraiser and negotiate easements with various property owners if/as
necessary; and
• Provide the services of an independent testing laboratory to perform all inspections, tests, and
approvals of samples, materials, and equipment required by the Bid Documents, or to evaluate
the performance of materials, equipment, and facilities of the District, prior to their incorporation
into the work with appropriate professional interpretation thereof.
Project Schedule
The estimated preliminary project schedule is shown in the following table. Notice to proceed for this
contract is anticipated by November 2, 2015, which follows the October 27, 2015 City Council meeting.
The design schedule is anticipated to take 6 months, considering 4 months for Caltrans permitting and
preparation of the various submittals. Construction could take about one month.
Activity/Task Date
Notice to Proceed November 2, 2015
90% Design and Caltrans Permit Submittals Late-December 2015
City 90% Submittal Review January 2016
Caltrans Permits Received Late-March 2016
Complete Bid Documents (Final Submittal) April 28, 2016
Bid Advertisement (31 calendar days) May 2 – June 1, 2016
Bid Opening June 2, 2016
Council Award July 1, 2016
Contractor Notice to Proceed Mid-July 2016
Submittal Review and Obtain CIPP Liner (~8 weeks) Late-July – September 2016
Construction (~ 3 to 4 weeks) October 2016
The project schedule is based on the various assumptions provided in the scope of services and could be
affected by the responsiveness of resource agencies for permit issuance.
Fee Information
The fee estimate for design phase services is $32,556, including the 5% contingency. The fee estimates
for bid and construction phase services are $9,098 and $13,558, respectively, for a total fee of $55,212.
See attachment for breakdown of the estimated fee.
Optional services will be provided upon your authorization based on the attached fee schedule and rates
used in our cost estimate.
9
Closing
Please don’t hesitate to contact me if you have any questions regarding the scope of work. I can be
reached at (707) 523-1010. Thank you for the opportunity to serve the City of Rohnert Park.
Sincerely,
GHD Inc.
Winkelman P.E.
Matt Winkelman, P.E.
Project Manager
(707) 523-1010
Attachment:
- Figure 1
- Fee Estimate Spreadsheet
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LEGEND
30-Inch Crossing (914 LF)
21-Inch Crossing (1,370 LF)
Previously Planned Rehabilitation (684 LF)
No Planned Rehabilitation (1,037 LF)
ITEM NO._________
Meeting Date: October 27, 2015
Department: Public Works and Community Services
Submitted By: John McArthur, Director of Public Works and Community Services
Prepared By: Mitch Austin, Community Services Manager
Agenda Title: Approval of Donation Request for the Christmas Basket Program in
the amount of $500.
RECOMMENDED ACTION:
Staff recommends that the City Council consider authorizing the City Manager to approve a cash
donation in the amount of $500 to provide funds to purchase food for the Christmas Basket
Program operated by Rev. Dr. Samuel Tharpe.
BACKGROUND:
Rev. Dr. Samuel Tharpe has had a long standing record in Rohnert Park of helping citizens in
need. He sponsored a Thanksgiving meals event for over 25 year at the City’s Senior Center
which was free of charge for all attendees. In the past, the City helped sponsor the Thanksgiving
event by providing a facility for the meals and budgeting funds of up to $500 to help with the
cost of food for the event.
Rev. Dr. Samuel Tharpe has since retired from providing the Thanksgiving meals, but has
continued for several years now with the Christmas Basket Program. This program provides food
baskets for Rohnert Park residents in need, many of whom are homebound. He uses the Meals on
Wheels client list and other sources to identify community members to give the baskets to. Last
year this program provided 50 food baskets to recipients during the holiday season as stated in
Rev. Dr. Samuel Tharpe request letter shown in Attachment A.
ANALYSIS:
The use of City funds to support the Christmas Basket Program is consistent with the City’s past
practice to support citizens in need by providing food. The City currently collaborates with the
Council on Aging’s, Meals on Wheels program by providing a facility to cook and distribute
food to low income citizens. The City also sponsors sites in City facilities for food distribution
by the Redwood Empire Food Bank. Lastly, the use of a cash donation is consistent with our past
practice for several years to fund food for the Thanksgiving meals event put on by Rev. Dr.
Samuel Tharpe.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO._________
OPTIONS CONSIDERED:
No other viable options were considered.
FISCAL IMPACT/FUNDING SOURCE:
The cash donation impact in the amount of $_________ to the General Fund.
Department Head Approval Date: 10/19/15
City Manager Approval Date: 10/20/15
City Attorney Approval Date: N/A
Attachments (list in packet assembly order):
A. Rev. Dr. Samuel Tharpe Request Letter
ITEM NO. _____________
1
Meeting Date: October 27, 2015
Department: Department of Public Works and Community Services
Submitted By: John McArthur, Director of Public Works and Community Services
Prepared By: Marc Bautista, Environmental Coordinator
Agenda Title: Authorization to send a letter in support of the concept of a Regional
Ordinance for Unused Medication in Sonoma County
RECOMMENDED ACTION: Consider the Russian River Watershed Association’s request
and by motion authorize the Mayor to send a letter in support of the concept of a Stewardship
Ordinance for Unused Medication in Sonoma County.
BACKGROUND:
On October 8, 2015, the Russian River Watershed Association (RRWA) presented to the City
Council an update on the region-wide Safe Medicine Disposal Program and information
regarding proposed Extended Producer Responsibility (EPR) legislation. The City Council
directed staff to place a letter of support on the October 27th City Council agenda for City
Council consideration.
DISCUSSION:
The RRWA is a coalition of 11 cities in Sonoma and Mendocino Counties within the Russian
River Watershed along with the Sonoma County Water Agency that have come together to
coordinate regional programs for clean water and watershed enhancement. The Safe Medicine
Disposal Program is managed by the RRWA. The City also operates a Safe Medicine Disposal
Program Drop off location at the City’s Department of Public Safety building.
EPR legislation has been in effect in Canada, Mexico and much of Europe for several decades
and was first adopted in the United States in Alameda County in 2012. The Alameda County
Safe Drug Disposal Ordinance (Ordinance) required pharmaceutical manufacturers with
medications being sold or distributed in Alameda County to participate in and fund a program to
collect and dispose of unwanted drugs. The Ordinance is based on the concept that the
manufacture of the product takes full “fair share” responsibility for the product throughout its
use, including disposal. This shifts the responsibility for waste management cost from solely
being the burden of government to include manufactures as well as consumers. The Ordinance
was intended to address the unmanaged disposal of pharmaceuticals entering the waste stream
including landfills and in the waste water systems, increase public safety and reduce water
pollution.
The Ordinance was challenged by the pharmaceutical industry, but Alameda County prevailed at
the US District Court and then in the Ninth District Court of Appeals in September 2014. Similar
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. _____________
2
County ordinances have recently been passed in the counties of San Francisco, San Mateo,
Marin, and Santa Clara in addition to other counties in California and the US.
The introduction of pharmaceuticals into waterways through the wastewater collection systems
has become a concern due to the potential effects to aquatic life and the environment. RRWA
requests the City to support the concept of an extended producer responsibility ordinance that
addresses the long-term need for safe regional medicine disposal.
RRWA has made similar requests to the City of Cotati, Sebastopol and Healdsburg and has plans
to address other cities in the region. Staff recommends that the City Council authorize the
Mayor to send a letter in support of the concept of an Extended Producer Responsibility
Ordinance for Unused Medications in Sonoma County.
FISCAL IMPACT/FUNDING SOURCE:
None
Department Head Approval Date: October 16, 2015
City Manager Approval Date: October 20, 2015
City Attorney Approval Date: N/A
Attachments (list in packet assembly order):
1. Draft Letter of Support
130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588-2226 ♦ Fax (707) 794-9248 www.rpcity.org
City Council
Amy O. Ahanotu
Mayor
Gina Belforte
Vice Mayor
Joseph T. Callinan
Jake Mackenzie
Pam Stafford
Councilmembers
________________
Darrin Jenkins
City Manager
Don Schwartz
Assistant City Manager
Michelle Marchetta Kenyon
City Attorney
Alexandra M. Barnhill
Assistant City Attorney
JoAnne Buergler
City Clerk
Betsy Howze
Finance Director
Brian Masterson
Director of Public Safety
John McArthur
Director of Public Works and
Community Services
Mary Grace Pawson
Director of
Development Services
Victoria Perrault
Human Resources Director
DATE
Mark Landman
Chair, Board of Directors
Russian River Watershed Association
Subject: City support of concept to evaluate the feasibility of an extended producer
responsibility ordinance that addresses the long-term need for safe medicine disposal
options for our communities
Dear Chairman Landman,
The City of Rohnert Park appreciates the Russian River Watershed Association’s (RRWA)
strong support of the concept of pharmaceutical producer responsibility for the creation,
funding, and management of a regional program that will provide safe and convenient
disposal options of expired and unwanted pharmaceuticals for consumers.
Pharmaceuticals are collected in Sonoma and Mendocino Counties through the Safe
Medicine Disposal Program. Funding for the Program is provided by RRWA, the City of
Santa Rosa’s subregional system, the Sonoma County Water Agency, and others. Since the
Program’s inception in 2007, over 90,000 pounds of pharmaceuticals have been collected
and properly disposed, demonstrating a considerable demand for disposal options.
Currently, there is no long-term plan for funding leaving local government with the burden
of financing and managing pharmaceutical take-back programs.
In 2012, Alameda County became the first local government in the United States to pass
legislation requiring pharmaceutical companies to design, fund, and operate a program to
safely collect and dispose of unwanted drugs. Subsequently, in California, several other
counties have adopted similar drug stewardship programs. There is currently no mandatory
statewide drug stewardship program for unwanted household drugs in California.
A manufacturer-funded collection and disposal program for unwanted drugs would
significantly increase convenient disposal options for City residents' unwanted drugs,
enabling collection of larger quantities of unwanted drugs and reducing the risks to public
safety, health, and the environment.
For these reasons, the City strongly supports the concept of pharmaceutical producers
taking an active role in the creation, funding, and management of a regional program that
will provide safe and convenient disposal options of expired and unwanted pharmaceuticals
for consumers.
Sincerely,
CITY OF ROHNERT PARK
Amy O. Ahanotu
Mayor
October 27, 2015
Bingo at Senior Center for many years
◦Fundraising opportunity for non-profits
◦Social outlet, mostly for seniors
Rebuilding Together: Operator since 2010
◦Verbal agreement
◦Rent tied to revenue
Rebuilding approached City for rent reduction
Inconsistent with state law
City expense limits too low ($500 v. $2,000)
Maximum prize value too low ($250 v. $500)
Rent amount tied to revenue
Rebuilding Together services not offered on site
Should have a written lease
Change expense limits to match state law –
limits may still be too low
Update maximum value of prizes from $250
to $500
Clarify/streamline permitting
Will also not directly link rent to revenue
If approved, bring back ordinance for
readings and adoption
Work with non-profit(s) on lease consistent
with state law and revised Ordinance
◦May include new operator(s)
ITEM NO.
Meeting Date: October 27, 2015
Department: Administration
Submitted By: Don Schwartz, Assistant City Manager
Prepared By: Don Schwartz, Assistant City Manager
Agenda Title: Discussion – Direction Regarding Potential Amendments to Title 9, Chapter
9.66 of the Rohnert Park Municipal Code Relating to Bingo Games
RECOMMENDED ACTION: Staff seeks City Council direction regarding proposed
amendments to Title 9, Chapter 9.66 of the Rohnert Park Municipal Code relating to bingo
games.
BACKGROUND: Bingo games have been operated at the Senior Center for many years. These
games have provided non-profit organizations a way to raise funds while also providing a social
opportunity for City residents. Senior citizens have been particularly active in bingo, which has
helped to increase social activity which has been proven to support healthy living and vitality.
Rebuilding Together has been the most recent bingo operator, taking over from the City of
Rohnert Park in 2010. Rebuilding Together came to the City several months ago to explore the
potential for reducing the rent that they have been paying to use the Senior Center to operate
bingo. By a verbal agreement, Rebuilding Together is to pay the City 1/3 of the net profit from
bingo monthly, with a $1,600/month cap, although per state law rent for bingo cannot be tied to
revenue. Rebuilding Together and City staff have been discussing changes to the ordinance for
several months and agree that it is appropriate to update the ordinance.
In exploring this issue, staff discovered issues with the bingo operations. These include the
City’s bingo ordinance being inconsistent with state laws for bingo games. Staff is bringing
forward a revised ordinance to ensure consistency between the City’s ordinance and state law,
and is also using this as an opportunity to align City practices with the revised ordinance. Should
the City Council approve the proposed revised ordinance, staff will develop corresponding
procedures to implement it.
Some of the key provisions of state law include:
• Bingo games must be operated by members of the sponsoring organization
• Most proceeds must be used for charitable purposes if bingo is held for fundraising
purposes
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO.
• The amount of proceeds which can be used to cover expenses is $2,000/month, which is
quite low given historical expenses of our bingo games and raises issues we will address
as part of implementing a revised ordinance
• The location at which the games are held must offer services by the sponsoring
organization
Staff will also attempt to negotiate a lease to continue operating bingo at the Senior Center with a
local non-profit group as the bingo game operator. The lease will be consistent with the
ordinance and the City’s policies and practices for working with non-profits organizations. If
needed, staff will bring a lease to the Council for consideration.
ANALYSIS: Proposed changes to the ordinance will require bingo games operated in the City
to comply with state law. Specific changes include:
• Requiring that applicants for bingo permits submit additional information that will allow
the City to more easily determine whether they are eligible to host bingo games and
whether those games will be held in compliance with City and State laws
• Streamlining the procedures for suspending and revoking bingo permits
• Clarifying the procedures for renewing and amending bingo permits
• Adding information to the permit that will allow for easier enforcement by the City and
additional clarification as to the extent and limits of the permit for permittees.
• Changing limits on expenses to be paid from proceeds; the current ordinance sets a limit
of 10% of proceeds after prizes have been paid, or $500/month (whichever is less) for
rental of property, overhead, and administrative expenses. State law sets a limit of 20% of
net proceeds or $2,000/month (whichever is less) for these and similar expenses.
• Updating the maximum value of prizes from $250 to $500 to reflect the current limit in
State law
• Allowing the City to charge a fee to cover any public safety costs
• Removing duplicative language limiting the use of bingo proceeds for charitable
purposes
• Defining key terms more clearly
• Restructuring the contents of the ordinance for easier reference
The ordinance would continue to allow bingo games for fundraising at facilities other than the
Senior Center, as well as games conducted for entertainment rather than fundraising purposes.
OPTIONS CONSIDERED: The City could continue with its current ordinance. However,
doing so would impose unnecessary restrictions on bingo permittees and could be confusing
where the City’s ordinance is not totally aligned with State law.
FISCAL IMPACT/FUNDING SOURCE: There is no direct fiscal impact from revising the
ordinance. There may be some impact as a result of a lease agreement with a bingo operator at
the Senior Center, which will be determined as a lease is negotiated.
ITEM NO.
Department Head Approval Date: N/A
City Manager Approval Date: October 16, 2015
City Attorney Approval Date: October 10, 2015
Attachments (list in packet assembly order):
1. Revised Bingo Ordinance, showing changes
2. Revised Bingo Ordinance, clean copy
Page 1
OAK #4843-3280-1320 v5
ORDINANCE
NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING TITLE 9 CHAPTER 9.66 OF THE ROHNERT PARK MUNICIPAL
CODE RELATING TO BINGO GAMES
SECTION 1. AUTHORITY: This Ordinance is adopted pursuant to the provisions set forth in
Section 19, Article IV of the California Constitution and Penal Code 326.5, and pursuant to other
applicable law.
SECTION 2. FINDINGS:
WHEREAS, bingo games provide recreational opportunities for residents of Rohnert
Park and neighboring communities; and
WHEREAS, bingo games are a source of revenue for organizations furthering charitable
purposes in and around Rohnert Park; and
WHEREAS, Section 19, Article IV of the California Constitution and Penal Code 326.5
authorize cities to enact legislation to provide for bingo games for charitable purposes; and
WHEREAS, the Legislature has amended Penal Code 326.5 several times since the City
enacted its bingo ordinance; and
WHEREAS, the City Council desires that the City’s bingo ordinance reflect the full
authority granted by the Legislature;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 3: IMPOSITION OF ORDINANCE: In accordance with the authority provided by
Section 19, Article IV of the California Constitution and Penal Code 326.5, the City Council of
the City of Rohnert Park does hereby ordain that Title 9 Chapter 9.66 of the Rohnert Park
Municipal Code is hereby amended and shall read as follows:
CHAPTER 9.66 BINGO GAMES
Page 2
OAK #4843-3280-1320 v5
9.66.010 – Definitions
As used in this chapter, the following words and phrases shall have the following meanings:
A. “Bingo” means a game of chance in which prizes are awarded on the basis of designated
numbers or symbols that are marked or covered by the player on a tangible card in the
player’s possession and that conform to numbers or symbols, selected at random and
announced by a live caller.
B. “Charitable Purpose” means purposes beneficial to the community as a whole or an
unascertainable and indefinite portion thereof. Charitable Purposes may include, but are
not limited to relief from poverty, and advancement of education, the arts, science or
religion.
C. “Eligible Organization” means one of the following types of organizations: organizations
exempted from the payment of the bank and corporation tax by Sections 23701a, 23701b,
23701d, 23701e, 23701f, 23701g, 23701k, 23701w, and 23701l of the Revenue and
Taxation Code; mobilehome park associations; senior citizens organizations; charitable
organizations affiliated with a school district; or organizations otherwise deemed eligible
under California Penal Code Section 326.5(a).
D. “Prize” means an award, either in cash or kind, stemming from participation in a Bingo
game.
E. “Proceeds” means income from any source, either in cash or kind, related to the operation
of a Bingo game.
F. Overhead” expenses include bingo equipment, administrative expenses, security
equipment, security personnel, and disposable supplies used in the conduct of bingo
games, including, but not limited, to paper forms.
9.66.020 – Permit Required.
Bingo games may be conducted within the City, provided that the game is conducted by an
Eligible Organization holding a permit issued in accordance with this chapter and, in addition,
provided that any such game is conducted in compliance with the terms and conditions of such
permit and applicable State law including, but not limited to, California Penal Code, Section
326.5.
9.66.010 -– Eligible Organizations eligible for city permit to conduct bingo games.
“O”); and if the receipts of those games are used only for charitable purposes.Labor,
agricultural, or horticultural organizations exempted by Section 23701(a) of the Revenue and
Taxation Code, and fraternal beneficiary societies operating under the lodge system, which
Comment [P1]: Definitions consolidated from
throughout the previous ordinance and updated
according to Penal Code 326.5. New definitions
added for “Charitable Purpose,” “Profit” and
“Prize.”
Comment [P2]: Adapted from Santa Rosa MC 6-
60.010
Page 3
OAK #4843-3280-1320 v5
provide for the payment of life, sickness and other benefits, exempted by Section 23701(b) of the
Revenue and Taxation Code, and corporations, community chests, or trusts organized and
operated exclusively for religious, charitable, scientific, testing for public safety, literary, or
educational purposes, or for the prevention of cruelty to children or animals, exempted from the
payment of the bank or corporation tax by Section 23701(d) of the Revenue and Taxation Code,
and nonprofit business leagues, chambers of commerce, real estate boards, or boards of trade
exempted by Section 23701(e) of the Revenue and Taxation Code, and civic leagues operated
exclusively for promotion of social welfare, or local organizations of employees, the earnings of
which are used exclusively for charitable, educational, or recreational purposes, exempted by
Section 23701(f) of the Revenue and Taxation Code, and clubs operated exclusively for pleasure,
recreation, or other nonprofit purposes exempted by Section 23701(g) of the Revenue and
Taxation Code, and fraternal societies operating under the lodge system, which do not provide
for the payment of life, sickness, or other benefits, the earnings of which are used exclusively for
religious, charitable, scientific, literary, educational, and fraternal purposes, exempted by Section
23701(1) of the Revenue and Taxation Code, and mobile home park associations and senior
citizens organizations are eligible to apply to the city for a permit to conduct bingo games in the
city under the provisions of Section 326.5 of the Penal Code and the provisions of this chapter.
9.66.0320 -– Permit Application for permit.
Any Eligible Organization desiring to obtain a permit for the conduct of any Bingo game within
the City shall submit a written application to the Police Department of the City, together with the
appropriate fee as established by resolution of the City Council.
Eligible Oorganizations desiring to obtain a permit to conduct bingo games in the city shall
file an application in writing therefor in the office of the Rohnert Park police chief on a form to
be provided by the city along with the applicable filing fee. The issuing authority shall be the
Rohnert Park police chief. The permit issued shall be for a term of one year from the date of
issuance, subject to annual renewal and payment of a renewal fee of fifty dollars renewal .
9.66.040 – Application feeand Renewal Fee.
The City Council, by resolution, may adopt and revise, from time to time, a schedule of fees for
the processing of permit applications for the conduct of Bingo games.
9.66.0530 -– Exemption from Fee.Organizations exempt from fee.
No application or renewal fee shall be required of any Eligible Oorganization stating in its
application that it will use all Proceeds from the Bingo games solely for Prizes and to cover the
costs of conducting the Bingo games, and not for any other purpose, including Charitable
Purposes.it will conduct bingo games solely for recreational and not for fundraising purposes. As
Comment [P3]: SR MC 6-60.010
Comment [P4]: SR MC 6-60.030. Previously the
City had imposed by ordinance a $50 fee, which is
the maximum allowable fee under PC 326.5.
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OAK #4843-3280-1320 v5
used in this section, "recreational" means proceeds from the bingo games are used solely for
bingo game prizes and to cover incidental expenses of conducting the bingo games.
"Fundraising" means any part of the proceeds of the bingo games is used by the Eligible
oOrganization for purposes other than bingo game prizes and incidental expenses of conducting
the bingo games.
9.66.060 – Administrative Fee for Public Safety Costs.
An administrative fee for public safety costs may be imposed to cover costs incurred by the
City that are directly related to Bingo activities and shall be collected monthly by the City;
however, the fee shall not exceed the actual costs incurred in providing the service.
9.66.0740 -– Permits Issued Only to Qualified Applicants must be qualified.
No permit shall be issued to any organization applicant unless the applicant is an Eeligible
Oorganization under Section 9.66.010 and its application conforms to the requirements, terms
and conditions of Sections 9.66.020 through 9.66.320250.
9.66.050 080 - Contents of application. Contents of Application process.
A. Each application for a permit to conduct Bingo games shall contain the following
informationThe application for a permit shall contain the following:
1. The name of the applicant organization and a statement that applicant is an
eligible organization under Section 9.66.010;
2. The business and mailing address of the applicant;
3. The name and signature of at least two officers, including presiding officer of the
highest ranking officer of the organization’s highest governing body;
1.4.A resolution of the governing body of such organization authorizing the conduct
of any and all Bingo games proposed by the application and the purpose of the
Bingo game;
5. The street number or other clear and specific identification of the location at
which each Bingo games proposed in the application would be conducted and, in
addition, a statement of the maximum capacity of the place in which such Bingo
games would be conducted;
2.6.A description of the applicant’s non-Bingo activities conducted at each
locationThe particular property within the city, including the street number,
owned or leased by the applicant, used by such applicant for an office or for
Comment [P5]: Adapted from Cal Penal Code
326.5(l)(2)
Comment [P6]: Also in Cloverdale MC 5.12.050
Comment [P7]: Additional requirements adapted
from SR MC 6-60.040. #8 is original and will
ensure that the applicant does not intend to hold
remote caller bingo games, which are subject to
additional rules.
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OAK #4843-3280-1320 v5
performance of the purposes for which the applicant is organized, on which
bingo games will be conducted; ;
3.7.The name and signature of the person who will actually conduct each and every
bingo game proposed by the permitThe name and signature and title of the
appropriate city department head if bingo games are to be conducted in city
facilities;
8. A precise description of the Bingo activities to be conducted at each Bingo game;
4.9.Proposed date, days of week, and hours of day for the conduct of each bingo
games;
5.10. The application shall also include fFinancial information relevant to the
application, including but not limited to: (1) the proposed budget of the applicant;
(2) the anticipated charitable use of the funds; (3) the estimated receipts and
expenses for the year together with such other information relevant to the
application as required and approved by the city police chiefcouncil; (4) the
name and address of the custodian of the financial records of the applicant;
6.11. A completed Acknowledgment of Responsibilities and Restrictions form,
provided by the City, enumerating the applicable requirements in That the
applicant agrees to conduct bingo games in strict accordance with the provisions
of Section 326.5 of the Penal Code and this chapter, as they may be amended
from time to time. The applicant shall sign this Acknowledgment of
Responsibilities and Restrictions form agreeing to each provision , and
agreesacknowledging that the permit to conduct bingo games may be revoked by
the chief of policepolice chief upon violation of any of such provisions;
7. The application shall be signed by the applicant under penalty of perjury;
8. An application or license fee of fifty dollars shall be paid by the applicant at the
time of application for permit. If the application for permit is denied, one-half of
the application fee shall be returned to the applicant organization;
12. The applicant shall also submit, as applicable, a Certificate of Determination of
Exemption Under Sections 23701 (a), (b), (d), (e), (f), (g), or (l), of the Revenue
and Taxation Code, or a letter of good standing from the Exemption Division of
the Franchise Tax Board in Sacramento, showing exemption under said sections.
Evidence that the applicant is an Eligible Organization. For organizations
claiming to be exempt from the payment of the bank and corporation tax,
evidence shall include a certificate or determination of exemption under the
Taxation and Revenue Code, or a letter of good standing from the Exemption
Division of the Franchise Tax Board in Sacramento, showing exemption under a
qualifying section of Revenue and Taxation Code Section 23701. If an applicant
applies as a mobile home park association or, senior citizens organization, or
charitable organization affiliated with a school district, the police chief shall
determine whether the organization possesses that statuswhat evidence is
necessary to establish eligibility; Comment [P8]: Cloverdale MC
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OAK #4843-3280-1320 v5
9.13. Such other information as the police chief may require to discover the
truth of the matters required to be set forth in the application.
B. The contents of the application shall be affirmed and verified by the applicant under
penalty of perjury.;
B. Upon the change of any of the information required in this section, an amendment to the
application must be sent to the police chief;
C. On or before the last day of each month, each licensee shall report to the department of
public safety, on a form provided, an accounting of all gross receipts, prizes paid, and
expenditures for the prior month.
9.66.090 – Investigation of the Application.
Upon receipt of the completed application and required fee, the Police Department shall refer the
application to affected City departments for verification of the statements in the application,
investigation as to whether the property of the applicant qualifies and is fit for hosting Bingo
games with respect to fire, occupancy, and other applicable restrictions, and for obtaining any
and all recommendations as to whether the permit should be granted. Upon receipt of such
verification and any recommendations and completion of any further investigation deemed
necessary, the police chief shall grant, grant with conditions, or deny the permit in accordance
with the criteria set forth in Penal Code Section 326.5 and this chapter.
9.66.100 – Imposition of Conditions and Limitations on Permits.
The police chief may place upon any permit issued under authority of this chapter such
conditions and limitations upon the activities conducted pursuant to such permit as the police
chief may determine are necessary to protect the health, safety and general welfare of any
persons or property at or in the vicinity of said activity.
9.66.060 110 - Contents Issuance of permitPermit.
A. Upon a showing being satisfied that the applicant is fully qualified, under the law, to
conduct bingo Bingo games in the cityCity and has satisfied the requirements of this
chapter, the police chief shall issue a permit to the applicant which shall contain the
following information:
A.
Comment [P9]: Adapted from SR MC 6-60.050
and Healdsburg MC Application Review Process
Comment [P10]: SR MC 6-60.090
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OAK #4843-3280-1320 v5
1. The name and address of the organization to whom the permit is issued and the
grounds for the eligibility of such organization to conduct Bingo gamesThe name
and nature of the organization to whom the permit is issued;
2. The location or locations at which the Bingo games are authorized to be
conductedThe address where bingo games are authorized to be conducted;
3. The name and address of each person who has been authorized to actually conduct
the Bingo games on behalf of the permit holder;
3.4.The maximum authorized occupancy capacity of each place at which the Bingo
games are authorized to be conducted;
5. The date of the expiration of such permit;
4.6.Such other information, including, but not limited to, the conditions and limitations
upon the conduct of Bingo games, as may be determined pursuant to Section
9.66.100;
B. No permit shall be granted for a period longer than one year.
C. If the permit is denied, the police chief shall state in writing to the applicant the reasons
for the denial.
D. During the term of the permit, the permit holder must maintain its eligibility to hold such
permit.
9.66.120 – Amendment of the Permit.
A. Upon the change of any of the information required in this section, the permit holder
must submit an amendment to the application to the police chief within five days.
B. The police chief may issue an amended permit without charge if the police chief
determines that such change does not affect the eligibility of the permit holder or the
terms of the permit. If the changes affect the eligibility of the permit holder or the terms
of the permit and additional conditions or limitations will remedy the changes, the police
chief issue an amended permit including such conditions and limitations necessary to
remedy the changes.
C. Failure to report such change in information shall constitute cause for revocation of the
permit.
9.66.130— Permit Renewal.
A permit holder may submit an application to renew an existing permit, together with the
fee for such renewal, and an audit opinion or certification as required by Section 9.66.260, to the
Police Department not earlier than 45 days prior to the expiration date of the existing permit. A
renewal application for an existing permit may be submitted on a short form, provided by the
Comment [P11]: SR MC 6-60.060
Comment [P12]: SR MC 6.60-070
Comment [P13]: SR MC 6-60.080
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OAK #4843-3280-1320 v5
City, which verifies and affirms the information contained in the previously approved application
and describes any changes that have occurred during the period the permit has been in existence.
A. Such other information as may be necessary or desirable for the enforcement of the
provisions of this chapter.
9.66.070 140 -– Permit to be postedPosted at Bingo Games.
The permit shall be posted in a conspicuous place at the site of the bingo Bingo games during the
operation of the Bingo game.
9.66.080 150 -– Suspension and Revocation of PermitsSummary suspension of permit pending
opportunity for hearing—Misdemeanor to continue after suspension—Revocation.
A. The police chief may suspend a previously issued Bingo permit for any of the following
causes:
1. The permit holder is ineligible to hold the permit;
2. The permit application contains one or more false, misleading or fraudulent
statements;
3. Bingo games authorized by the permit have been conducted in violation of a
condition or requirement of the permit, or this chapter, or Section 326.5 of the
California Penal Code;
4. There has been one or more violations of Federal, State or City law committed at
the location of the Bingo games in conjunction or associated with the operation of
the Bingo games or the Bingo games and the accompanying activities have
become detrimental to the health, safety or welfare of the residents of the
City.Whenever it appears to the police chief that the permit holder is conducting a
bingo game in violation of any of the provisions of this chapter, the police chief
shall have the authority to summarily suspend the permit and order the permit
holder to immediately cease and desist any further operation of any bingo game.
A.B. If the police chief decides to suspend a Bingo permit, A a written order of
summary suspension shall promptly be sent to the permit holder. The written order shall
include a summary of the grounds advanced as the basis for suspension and notify the
permit holder that he or she has ten days from the date of such order to request a hearing
before the police chief to determine whether such permit shall be revoked.
B. Any person who continues to conduct a bingo game after any summary suspension
thereof under subsection A shall be deemed guilty of a misdemeanor and shall be subject
to the penalties applicable in this code.
Comment [P14]: SR MC 6-60.130. We have
also consolidated the RP MC provisions on summary
suspension and revocation of license into this
section.
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C. The written order issued under subsection A shall notify the permit holder that he has ten
days from the date of such order to request a hearing before the police chief to determine
whether such permit shall be revoked. Failure to request, in writing, such hearing within
the ten -day period shall result in a revocation of the licensepermit.
D. Upon such request by the permit holder, whose permit has been suspended under
subsection A, for a hearing to determine whether such permit shall be revoked, the police
chief shall provide a hearing within twenty days after receipt of such request at which
hearing the suspended permit holder may appear before the police chief for the purpose
of presenting evidence why the permit should not be revoked. No permit shall be revoked
under this section unless notice of the time and place of such hearing shall have first been
given at least five days before the hearing thereof by depositing in the United States mail
a notice directed to the suspended permit holder at the address given in the application.
The notice shall set forth a summary of the ground advanced as the basis of the
suspension and revocation.
D. Within ten days of the hearing, the police chief shall issue and send to the permit holder
via United States mail a written decision reinstating the permit, reinstating the permit
with any conditions and/or limitations the police chief determines are necessary to
remedy the change, or revoking the permit.
E. Any organization whose permit is revoked under this section shall not conduct any bingo
games in the county until such time as the city council, on appeal, determines to overrule
the decision of the police chief. Any person who conducts a Bingo game under a
suspended or revoked permit shall be deemed guilty of a misdemeanor and shall be
subject to the penalties applicable in this code.
E.F. Any organization whose permit is revoked may not again apply for a permit to
conduct Bingo games in the City for a period of one year from the date of such
revocation; provided, however, that if the ground for revocation is cancellation of the
exemption granted under the Revenue and Taxation Code, such organization may again
apply for a permit upon proof of reinstatement of said exemption.
9.66.090 - Revocation of license—Alternative procedure.
A. Whenever it appears to the police chief that the permit holder is conducting bingo games in
violation of any of the provisions of this chapter, or that the permit was obtained by
fraudulent representation, and no summary suspension is ordered under Section 9.66.080,
the permit may be revoked; provided, however, that prior to such revocation the permit
holder must be given an opportunity to appear before the police chief at the time fixed by the
police chief for the purpose of presenting evidence why the permit should not be revoked.
Written notice must be given at least five days before such hearing by depositing in the
United States mail, a notice directed to the permit holder at the address given in the
application. The notice shall set forth a summary of the ground advanced as the basis of the
revocation.
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B. Any organization whose permit is revoked under this section shall not conduct any bingo
game in the city until such time as the city council, on appeal, determines to overrule the
decision of the police chief.
9.66.100 160 - Appeal of revocation Revocation of Permits to city City councilCouncil.
A. Any holder of a permit whose permit is revoked under this chapter shall have the right,
within ten days after receiving from the date of the notice in writing of the revocation, to file a
written appeal to the City Clerkcity council. Such appeal shall set forth the specific ground or
grounds on which it is based. The city City council Council shall hold a hearing on the appeal
within thirty forty five days after its receipt by the City councilCouncil, or at a time thereafter
agreed upon and shall cause the appellant to be given at least ten days' written notice of such
hearing. At the hearing, the appellant or its authorized representative shall have the right to
present evidence and a written or oral argument, or both, in support of its appeal. The
determination of the city City council Council on the appeal shall be final.
B. Any organization whose permit is finally revoked may not again apply for a permit to
conduct bingo games in the city for a period of one year from the date of such revocation;
provided, however, that if the ground for revocation is cancellation of the exemption granted
under the Revenue and Taxation Code, such organization may again apply for a permit upon
proof of reinstatement of said exemption.
9.66.110 - Definition of "bingo."
As used in this chapter, "bingo" means a game of chance in which prizes are awarded on the
basis of designated numbers or symbols on a card which conform to numbers or symbols
selected at random.
9.66.120 170 - Maximum amount Amount of prizePrizes at Bingo Games.
The total value of the prize Prize shall not exceed two hundred fiftyfive hundred dollars
($500) in cash or kind, or both, for each separate game which is held.
9.66.180 – Records and Reporting Requirements for Permit holders.
The permit holder shall keep full and accurate record of the income and expenses received and
disbursed in connection with its operation, conduct, promotion, supervision, and any other phase
of bBingo games which are authorized by this chapter. On or before the last day of each month,
Comment [P15]: Updated to reflect increased
amounts in PC 326.5
Comment [P16]: Reorganized from RP MC
9.66.050 and 9.66.130. Also, Cloverdale MC
5.12.170
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each licenseepermit holder shall report to the department of public safetyPolice Department, on a
form provided, an accounting of all gross receiptProceeds, pPrizes paid, and expenditures for the
prior month.
9.66.130 190 -– Separate Account for ProceedsProfits to be kept in separate fund or account.
All profits Proceeds derived from a bingo Bingo game shall be kept in a special fund or
account and shall not be commingled with any other fund or account.
9.66.200 – Use of Proceeds.
With respect to organizations exempted by Section 23701d(d) of the Revenue and Taxation
Code, the profits Proceeds shall only be used for charitable purposeCharitable Purposes. With
respect to other organizations authorized to conduct bingo Bingo games, the proceeds shall
onlymay be used for charitable purposeCharitable sPurposes, except that proceeds may be used
for prizes and Prizes., and In addition, a portion of the Pproceeds, not to exceed ten twenty
percent of the proceeds Proceeds after before deduction for prizesPrizes, or two thousand five
hundred dollars ($2,000) per month whichever is less, may be used for rental of property,
overhead, and administrative expenses. The permit holder shall keep full and accurate record of
the income and expenses received and disbursed in connection with its operation, conduct,
promotion, supervision, and any other phase of bingo games which are authorized by this
chapter. The city, by and through its officers, shall have the right to examine and audit such
records at any reasonable time and the permit holder shall fully cooperate with the city by
making such records available.
9.66.140 210 -– Limitations on Financial interest Interestsin permit holder only.
No individual, corporation, partnership, or other legal entity except the permit holder shall
hold a financial interest in the conduct of such bingo Bingo game.
9.66.150 220 - Exclusive operation Operation of Bingo Games by permit Permit holderHolder.
A bingo Bingo game shall be operated and staffed only by members of the permit holder
organization. Such members shall not receive a profit, wage, or salary from any bingo Bingo
games or any other compensation, in cash or kind. Only the permit holder shall operate such
game, or participate in the promotion, supervision or any other phase of such game.
Comment [P17]: Also, Cloverdale MC 5.12.170
Comment [P18]: Reorganized from RP MC
9.66.130
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9.66.160 230 - Bingo games Games Must Be open Open to publicPublic.
All bingo Bingo games shall be open to the public, not just to the members of the permit
holder organization. The permit holder shall not reserve seats or space for any person.
9.66.170 240 -– Attendance limited Limitations on Participationto occupancy capacity. in Bingo
Games.
Notwithstanding that bingo Bingo games are open to the public, attendance at any bBingo
game shall be limited to
A. to tThe occupancy capacity of the room in which such game is conducted as determined
by the appropriate fire department and the building department of the city in accordance
with applicable laws and regulations.
B. Persons who are eighteen years of age or older.
C. Persons who are not obviously intoxicated.
A.D. No person shall be allowed to participate in a bingo game unless the person is
Persons physically present at the time and place in which the bingo game is being
conducted.The permit holder shall not reserve seats or space for any person.
9.66.180 250 -– Limitation on Venues for Bingo Games.Bingo games conducted only on permit
holder's property.
A. A permit holder shall conduct a bBingo game only on property owned or leased by it, and
which property is used by such organization for an office or for performance of the
purposes for which the organization is organized. The property owned or leased by the
organization need not be used exclusively by the organization.
A.B. The permit issued under this chapter shall authorize the holder thereof to conduct
bingo games only on such property, the address of which is stated in the application, or
an amendment to the application. In the event the describedWhere a property permitted to
host a Bingo game ceases to be used as an office or as a place for performance of the
purposes for which the permit holder is organizedcomply with Subsection A, the permit
shall have no further force or effect with respect to Bingo games permitted at that
location. The permit holder may apply for a permit amendment to move the Bingo games
to a property compliant with this Section pursuant to Section 9.66.120.A new permit may
be obtained by an eligible organization upon application under this chapter when it again
owns or leases property used by it for an office or for performance of the purposes for
which the organization is organized.
Comment [P19]: Limitations on participations
consolidated here.
Comment [P20]: Cloverdale MC 5.12.210
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OAK #4843-3280-1320 v5
9.66.190 - Minors not to participate.
No person under the age of eighteen years of age shall be allowed to participate in a bingo
game.
9.66.200 - Intoxicated persons not to participate.
No person who is obviously intoxicated shall be allowed to participate in a bingo game.
9.66.2610 -– Limitations on Hours of Operation for Bingo Gamesoperation.
No Bingo game may be conducted for a duration greater than six hours during any 24 hour
period and no Bingo game may be conducted between two a.m. and 10 a.m. of any day.No
permit holder shall conduct any bingo game more than six hours out of any twenty-four-hour
period. No bingo game shall be conducted before ten a.m. nor after two a.m. of any day.
9.66.220 - Participant must be present.
No person shall be allowed to participate in a bingo game unless the person is physically
present at the time and place in which the bingo game is being conducted.
9.66.2730 - Violation of chapterChapter a —Misdemeanor.
A violation of any provision of this chapter is a misdemeanor.
9.66.2840 -– Unauthorized Receipt of Proceeds a Misdemeanorprofit by a person a misdemeanor
under state law.
It is a misdemeanor under Section 326.5(b) of the Penal Code of the state, for any person to
receive or pay a profit, wage or salary or other compensation, in cash or kind, from any bBingo
game, authorized by this chapter. Receipt of such wage, salary, or compensation shall be
punishable by a fine not to exceed ten thousand dollars ($10,000), which fine shall be deposited
in the general fund of the cityCity.
Comment [P21]: Also in Healdsburg MC
Section 22
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OAK #4843-3280-1320 v5
9.66.250 290 - City May Enjoin Violations of this Chaptermay enjoin violation.
The city City may bring an action in a court of competent jurisdiction to enjoin a violation of
Section 326.5 of the Penal Code or of this chapter.
9.66.26300 - Bingo Compliance AuditsRequirement for annual bingo compliance audits.
A. The city, by and through its officers, shall have the right to examine and audit such
records at any reasonable time and the permit holder shall fully cooperate with the city by
making such records available. The following policies and practices are hereby
established by the city of Rohnert Park regarding the conducting of future bingo audits,
and the supervision of bingo operations in the city:. Bingo operatorsPermit holders with
gross receipts (as defined in Section F.) in excess of three hundred thousand dollars
($300,0000) per year shall provide as a condition for re-licensing, an audit opinion from a
Certified Public Accountant which affirms the licensee permit holder’s compliance to
with city City and state State bBingo laws, expenditure of bingo funds only for charitable
purposes, and that accounting books, procedures and internal controls are adequate to
track and safeguard all bingo pProceeds and assets. Audits of bBingo operations games
shall be conducted at no public expense, with costs being borne by the bingo game
operatorspermit holders. The frequency of such audit reports (annual or biannual) shall be
determined by the city manager based upon prior audit history.
1. The city manager may authorize a permit holder to submit biennial audit
opinions instead of annual audits. If a biannual biennial audit is authorized by
the city manager, the bBingo licensee permit holder will allow City staff full
access to all original accounting records to conduct an annual compliance
review during non-audit years. Material findings of exceptions or system
weaknesses during this review will result in a requirement that the annual
audit be conducted and an audit opinion be issued by a certified Certified
public Public accountant Accountant after adequate testing to verify
compliance and internal controls for the year in question.
2. Before commencement of the audits, the auditor selected by each operator
permit holder shall confer with the city auditor or designated city City
representative to ascertain the required scope and depth of the audits to be
conducted. Generally speaking, bBingo audits will not require an opinion on
the financial statements of the operatorspermit holders. The purpose of the
audits will be to ascertain as quickly and economically as possible whether
each bingo operator is operating within the requirements of the Rohnert Park
Municipal Code 9.66 and has adequate accounting and internal controls in
place to safeguard bingo proceeds.
2.3. At least one game observation shall be made by their auditor, and sufficient
audit testing shall be conducted as is deemed necessary by the auditor and by
the city City to meet its monitoring and enforcement responsibilities.
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3.4.C. The scope of the audits will be designed to determine whether (1) games
are being operated in accordance with state and city laws; (2) bingo funds
collected are expended only for charitable purposes; and (3) a sufficient
accounting system and adequate internal controls for cash, inventory, and
expenditures are in place to minimize the potential for fraud or theft, to
safeguard bingo assets, and to insure that bingo proceeds are expended only
for charitable purposes. For the fiscal year, the audit shall verify the amount of
gross bingo receiptsProceeds collected, the allocation or use of the bingo
funds raisedProceeds, and the adequacy of the accounting and control system
to monitor and account for cash receipts, start-up cash, inventory and
expenditures.
B. D. For bingo operatorspermit holders with gross receipts of less than three hundred
thousand dollars ($300,0000) per year, a certification from their bookkeeper, accountant
or treasurer shall be presented to the city City as a condition for annual relicensing, in
addition to financial documents required to be submitted with their annual license permit
renewal application, stating that the bingo operatorpermit holder is in compliance with all
city City and state State laws and has spent all bingo receipts only for charitable
purposes. The certification should include a detailed description of the bingo
operatorpermit holder's current accounting system and internal controls for cash, start-up
cash, inventory and expenditures. A schedule summarizing the specific charitable
expenditures of all bBingo proceeds Proceeds should be attached to the certification to
provide detail verification of charitable expenditures shown in the financial statement.
The certification should be approved and signed by the appropriate officers and board of
directors as true and correct. The city City shall conduct a game observation and a brief
review of accounting records to verify legal compliance and adequacy of internal control
procedures.
E. F. The term "gross receipts" as defined by the Rohnert Park Municipal Code
means all sales receipts from bingo or bingo-related operations prior to deduction for
any prizes paid and/or expenses. Pursuant to state statute and a court decision, pull-
tab cards are bingo operations, and sales must be reported at gross when reporting
gross receipts.
9.66.310 – City’s Authority to Inspect Games and Audit Records.
A. City public safety and auditing staff may enter, whenever the city City deems necessary,
any bBingo game being operated within the city City to observe and monitor game
operations as well as cash and inventory control procedures.
B. H. The city City retains the right, upon reasonable notice, to examine and audit the
accounting records, bank statements and original accounting source documents of any
bBingo licensee permit holder to determine compliance to Rohnert Park Municipal Code
9.66with this chapter. The permit holder shall fully cooperate with the City by making
such records available upon request. Failure to comply with a request for an audit is
grounds for revocation of the permit.
Comment [P22]: Separated out from RP MC
9.66.260. Also in Cloverdale MC 5.12.170
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SECTION 2. Environmental Review. The City Council finds that this ordinance is not subject
to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, as the activity will not
result in a direct or reasonably forseeable indirect physical change in the environment and
Section 15060(c)(3) of the CEQA Guidelines as it is not a project as defined by CEQA per
Section 15378.
SECTION 3. Severability. If any section, subsection, sentence, clause, or phrase of this
ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of
competent jurisdiction, such decision will not affect the validity of the remaining portions of this
ordinance. The City Council hereby declares that it would have passed this ordinance and each
and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional
without regard to whether any portion of the ordinance would be subsequently declared invalid
or unconstitutional.
SECTION 4. Effective Date. This ordinance shall go into effect thirty (30) days after its
adoption.
SECTION 5. Publication. The City Clerk is directed to cause this ordinance to be published in
the manner required by law.
This ordinance was introduced by the City Council of the City of Rohnert Park at the regular
meeting held this XX day of XXXXXXX 2015 by a vote of the City Council as follows:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
________________________________
Amy Ahanotu, Mayor
ATTEST:
Comment [P23]: Also in Healdsburg Ordinance
Section 23
Page 17
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________________________________
JoAnne M. Buergler
City Clerk
APPROVED AS TO FORM:
________________________________
Michelle Marchetta Kenyon
City Attorney
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ORDINANCE
NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING TITLE 9 CHAPTER 9.66 OF THE ROHNERT PARK MUNICIPAL
CODE RELATING TO BINGO GAMES
SECTION 1. AUTHORITY: This Ordinance is adopted pursuant to the provisions set forth in
Section 19, Article IV of the California Constitution and Penal Code 326.5, and pursuant to other
applicable law.
SECTION 2. FINDINGS:
WHEREAS, bingo games provide recreational opportunities for residents of Rohnert
Park and neighboring communities; and
WHEREAS, bingo games are a source of proceeds for organizations furthering
charitable purposes in and around Rohnert Park; and
WHEREAS, Section 19, Article IV of the California Constitution and Penal Code 326.5
authorize cities to enact legislation to provide for bingo games for charitable purposes; and
WHEREAS, the Legislature has amended Penal Code 326.5 several times since the City
enacted its bingo ordinance; and
WHEREAS, the City Council desires that the City’s bingo ordinance reflect the full
authority granted by the Legislature;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 3: IMPOSITION OF ORDINANCE: In accordance with the authority provided by
Section 19, Article IV of the California Constitution and Penal Code 326.5, the City Council of
the City of Rohnert Park does hereby ordain that Title 9 Chapter 9.66 of the Rohnert Park
Municipal Code is hereby amended and shall read as follows:
CHAPTER 9.66 BINGO GAMES
9.66.010 – Definitions
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As used in this chapter, the following words and phrases shall have the following meanings:
A. “Bingo” means a game of chance in which prizes are awarded on the basis of designated
numbers or symbols that are marked or covered by the player on a tangible card in the
player’s possession and that conform to numbers or symbols, selected at random and
announced by a live caller.
B. “Charitable Purpose” means purposes beneficial to the community as a whole or an
unascertainable and indefinite portion thereof. Charitable Purposes may include, but are
not limited to relief from poverty, and advancement of education, the arts, science or
religion.
C. “Eligible Organization” means one of the following types of organizations: organizations
exempted from the payment of the bank and corporation tax by Sections 23701a, 23701b,
23701d, 23701e, 23701f, 23701g, 23701k, 23701w, and 23701l of the Proceeds and
Taxation Code; mobile home park associations; senior citizens organizations; charitable
organizations affiliated with a school district; or organizations otherwise deemed eligible
under California Penal Code Section 326.5(a).
D. “Prize” means an award, either in cash or kind, stemming from participation in a Bingo
game.
E. “Proceeds” means proceeds directly related to the operation of a Bingo game.
F. “Overhead” expenses include bingo equipment, administrative expenses, security
equipment, security personnel, and disposable supplies used in the conduct of bingo
games, such as but not limited to paper forms.
9.66.020 – Permit Required.
Bingo games may be conducted within the City, provided that the game is conducted by an
Eligible Organization holding a permit issued in accordance with this chapter and, in addition,
provided that any such game is conducted in compliance with the terms and conditions of such
permit and applicable State law, including, but not limited to, California Penal Code, Section
326.5.
9.66.030 – Permit Application.
Any Eligible Organization desiring to obtain a permit for the conduct of any Bingo game within
the City shall submit a written application to the Public Safety Department of the City, together
with the appropriate fee as established by resolution of the City Council.
9.66.040 – Application and Renewal Fee.
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The City Council, by resolution, may adopt and revise, from time to time, a schedule of fees for
the processing of permit applications for the conduct of Bingo games.
9.66.050 – Exemption from Fee.
No application or renewal fee shall be required of any Eligible Organization stating in its
application that it will use all Profits from the Bingo games solely for Prizes and to cover the
costs of conducting the Bingo games, and not for any other purpose, including Charitable
Purposes.
9.66.060 – Administrative Fee for Public Safety Costs.
An administrative fee for public safety costs may be imposed to cover costs incurred by the
City that are directly related to Bingo activities and shall be collected monthly by the City;
however, the fee shall not exceed the actual costs incurred in providing the service.
9.66.070 – Permits Issued Only to Qualified Applicants.
No permit shall be issued to any applicant unless the applicant is an Eligible Organization
and its application conforms to the requirements, terms and conditions of Sections 9.66.020
through 9.66.320.
9.66.080 - Contents of Application.
A. Each application for a permit to conduct Bingo games shall contain the following
information:
1. The name of the applicant;
2. The business and mailing address of the applicant;
3. The name and signature of at least two officers, including the highest ranking
officer of the organization’s highest governing body;
4. A resolution of the governing body of such organization authorizing the conduct
of any and all Bingo games proposed by the application and the purpose of the
Bingo game;
5. The street number or other clear and specific identification of the location at
which each Bingo games proposed in the application would be conducted and, in
addition, a statement of the maximum capacity of the place in which such Bingo
games would be conducted;
6. A description of the applicant’s non-Bingo activities conducted at each location;
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7. The name and signature of the person who will actually conduct each and every
bingo game proposed by the permit;
8. A precise description of the Bingo activities to be conducted at each Bingo game;
9. Proposed date, day of week, and hours of day for the conduct of each bingo
game;
10. Financial information relevant to the application, including but not limited to: (1)
the proposed budget of the applicant; (2) the anticipated charitable use of the
funds; (3) the estimated receipts and expenses for the year together with such
other information relevant to the application as required and approved by the
Public Safety chief; (4) the name and address of the custodian of the financial
records of the applicant;
11. A completed Acknowledgment of Responsibilities and Restrictions form,
provided by the City, enumerating the applicable requirements in Section 326.5
of the Penal Code and this chapter, as they may be amended from time to time.
The applicant shall sign this Acknowledgment of Responsibilities and
Restrictions form agreeing to each provision and acknowledging the permit may
be revoked by the Public Safety chief upon violation of any of such provisions;
12. ProceedsEvidence that the applicant is an Eligible Organization. For
organizations claiming to be exempt from the payment of the bank and
corporation tax, evidence shall include a certificate or determination of
exemption under the Taxation and Proceeds Code, or a letter of good standing
from the Exemption Division of the Franchise Tax Board in Sacramento,
showing exemption under a qualifying section of Proceeds and Taxation Code
Section 23701. If an applicant applies as a mobile home park association, senior
citizens organization, or charitable organization affiliated with a school district,
the Public Safety chief shall determine what evidence is necessary to establish
eligibility;
13. Such other information as the Public Safety chief may require to discover the
truth of the matters required to be set forth in the application.
B. The contents of the application shall be affirmed and verified by the applicant under
penalty of perjury.
9.66.090 – Investigation of the Application.
Upon receipt of the completed application and required fee, the Public Safety Department shall
refer the application to affected City departments for verification of the statements in the
application, investigation as to whether the property of the applicant qualifies and is fit for
hosting Bingo games with respect to fire, occupancy, and other applicable restrictions, and for
obtaining any and all recommendations as to whether the permit should be granted. Upon receipt
of such verification and any recommendations and completion of any further investigation
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deemed necessary, the Public Safety chief shall grant, grant with conditions, or deny the permit
in accordance with the criteria set forth in Penal Code Section 326.5 and this chapter.
9.66.100 – Imposition of Conditions and Limitations on Permits.
The Public Safety chief may place upon any permit issued under authority of this chapter such
conditions and limitations upon the activities conducted pursuant to such permit as the Public
Safety chief may determine are necessary to protect the health, safety and general welfare of any
persons or property at or in the vicinity of said activity.
9.66.110 - Issuance of Permit.
A. Upon a showing that the applicant is fully qualified under the law to conduct Bingo
games in the City and has satisfied the requirements of this chapter, the Public Safety
chief shall issue a permit to the applicant which shall contain the following information:
1. The name and address of the organization to whom the permit is issued and the
grounds for the eligibility of such organization to conduct Bingo games;
2. The location or locations at which the Bingo games are authorized to be conducted;
3. The name and address of each person who has been authorized to actually conduct
the Bingo games on behalf of the permit holder;
4. The maximum authorized occupancy capacity of each place at which the Bingo
games are authorized to be conducted;
5. The date of the expiration of such permit;
6. Such other information, including, but not limited to, the conditions and limitations
upon the conduct of Bingo games, as may be determined pursuant to Section
9.66.100;
B. No permit shall be granted for a period longer than one year.
C. If the permit is denied, the Public Safety chief shall state in writing to the applicant the
reasons for the denial.
D. During the term of the permit, the permit holder must maintain its eligibility to hold such
permit.
9.66.120 – Amendment of the Permit.
A. Upon the change of any of the information required in this section, the permit holder
must submit an amendment to the application to the Public Safety chief within five days.
B. The Public Safety chief may issue an amended permit without charge if the Public Safety
chief determines that such change does not affect the eligibility of the permit holder or
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the terms of the permit. If the changes affect the eligibility of the permit holder or the
terms of the permit and additional conditions or limitations will remedy the changes, the
Public Safety chief issue an amended permit including such conditions and limitations
necessary to remedy the changes.
C. Failure to report such change in information shall constitute cause for revocation of the
permit.
9.66.130— Permit Renewal.
A permit holder may submit an application to renew an existing permit, together with the
fee for such renewal, and an audit opinion or certification as required by Section 9.66.260, to the
Public Safety Department not earlier than 45 days prior to the expiration date of the existing
permit. A renewal application for an existing permit may be submitted on a short form, provided
by the City, which verifies and affirms the information contained in the previously approved
application and describes any changes that have occurred during the period the permit has been
in existence.
9.66.140 – Permit to be Posted at Bingo Games.
The permit shall be posted in a conspicuous place at the site of the Bingo games during the
operation of the Bingo game.
9.66.150 – Suspension and Revocation of Permits.
A. The Public Safety chief may suspend a previously issued Bingo permit for any of the
following causes:
1. The permit holder is ineligible to hold the permit;
2. The permit application contains one or more false, misleading or fraudulent
statements;
3. Bingo games authorized by the permit have been conducted in violation of a
condition or requirement of the permit, or this chapter, or Section 326.5 of the
California Penal Code;
4. There has been one or more violations of Federal, State or City law committed at
the location of the Bingo games in conjunction or associated with the operation of
the Bingo games or the Bingo games and the accompanying activities have
become detrimental to the health, safety or welfare of the residents of the City.
B. If the Public Safety chief decides to suspend a Bingo permit, a written order of
suspension shall promptly be sent to the permit holder. The written order shall include a
summary of the grounds advanced as the basis for suspension and notify the permit
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holder that he or she has ten days from the date of such order to request a hearing before
the Public Safety chief to determine whether such permit shall be revoked.
C. Public SafetyFailure to request, in writing, such hearing within the ten day period shall
result in a revocation of the permit.
D. Upon request by the permit holder, whose permit has been suspended under subsection
A, for a hearing to determine whether such permit shall be revoked, the Public Safety
chief shall provide a hearing within twenty days after receipt of such request at which
hearing the suspended permit holder may appear before the Public Safety chief for the
purpose of presenting evidence why the permit should not be revoked. No permit shall be
revoked under this section unless notice of the time and place of such hearing shall have
first been given at least five days before the hearing thereof by depositing in the United
States mail a notice directed to the suspended permit holder at the address given in the
application. Within ten days of the hearing, the Public Safety chief shall issue and send to
the permit holder via United States mail a written decision reinstating the permit,
reinstating the permit with any conditions and/or limitations the Public Safety chief
determines are necessary to remedy the change, or revoking the permit.
E. Public SafetyAny person who conducts a Bingo game under a suspended or revoked
permit shall be deemed guilty of a misdemeanor and shall be subject to the penalties
applicable in this code.
F. Any organization whose permit is revoked may not again apply for a permit to conduct
Bingo games in the City for a period of one year from the date of such revocation;
provided, however, that if the ground for revocation is cancellation of the exemption
granted under the Proceeds and Taxation Code, such organization may again apply for a
permit upon proof of reinstatement of said exemption.
9.66.160 - Appeal of Revocation of Permits to City Council.
Any holder of a permit whose permit is revoked under this chapter shall have the right, within
ten days from the date of the notice of the revocation, to file a written appeal to the City Clerk.
Such appeal shall set forth the specific ground or grounds on which it is based. The City Council
shall hold a hearing on the appeal within forty five days after its receipt by the City Council, or at
a time thereafter agreed upon and shall cause the appellant to be given at least ten days written
notice of such hearing. At the hearing, the appellant or its authorized representative shall have
the right to present evidence and a written or oral argument, or both, in support of its appeal. The
determination of the City Council on the appeal shall be final. Proceeds
9.66.170 - Maximum Amount of Prizes at Bingo Games.
The total value of the Prize shall not exceed five hundred dollars ($500) in cash or kind, or
both, for each separate game which is held.
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9.66.180 – Records and Reporting Requirements for Permit holders.
The permit holder shall keep full and accurate record of the income and expenses received and
disbursed in connection with its operation, conduct, promotion, supervision, and any other phase
of Bingo games which are authorized by this chapter. On or before the last day of each month,
each permit holder shall report to the Public Safety Department, on a form provided, an
accounting of all proceedss, Prizes paid, and expenditures for the prior month.
9.66.190 –Separate Account for proceeds.
All proceeds derived from a Bingo game shall be kept in a special fund or account and shall
not be commingled with any other fund or account.
9.66.200 – Use of proceeds.
With respect to organizations exempted by Section 23701d of the Proceeds and Taxation Code,
the proceeds shall only be used for Charitable Purposes. With respect to other organizations
authorized to conduct Bingo games, the proceeds may be used for Charitable Purposes, and
Prizes. In addition, a portion of the proceeds, not to exceed twenty percent before deduction for
Prizes, or two thousand dollars ($2,000) per month whichever is less, may be used for rental of
property, overhead, and administrative expenses.
9.66.210 – Limitations on Financial Interests.
No individual, corporation, partnership, or other legal entity except the permit holder shall
hold a financial interest in the conduct of such Bingo game.
9.66.220 - Exclusive Operation of Bingo Games by Permit Holder.
A Bingo game shall be operated and staffed only by members of the permit holder
organization. Such members shall not receive a wage or salary from any Bingo games or any
other compensation, in cash or kind. Only the permit holder shall operate such game, or
participate in the promotion, supervision or any other phase of such game.
9.66.230 - Bingo Games Must Be Open to Public.
All Bingo games shall be open to the public, not just to the members of the permit holder
organization. The permit holder shall not reserve seats or space for any person.
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9.66.240 – Limitations on Participation in Bingo Games.
Notwithstanding that Bingo games are open to the public, attendance at any Bingo game
shall be limited to
A. The occupancy capacity of the room in which such game is conducted as determined by
the appropriate fire department and the building department of the city in accordance
with applicable laws and regulations.
B. Persons who are eighteen years of age or older.
C. Persons who are not obviously intoxicated.
D. Persons physically present at the time and place in which the bingo game is being
conducted.
9.66.250 – Limitation on Venues for Bingo Games.
A. A permit holder shall conduct a Bingo game only on property owned or leased by it, and
which property is used by such organization for an office or for performance of the
purposes for which the organization is organized. The property owned or leased by the
organization need not be used exclusively by the organization.
B. Where a property permitted to host a Bingo game ceases to comply with Subsection A,
the permit shall have no further force or effect with respect to Bingo games permitted at
that location. The permit holder may apply for a permit amendment to move the Bingo
games to a property compliant with this Section pursuant to Section 9.66.120.
9.66.260 – Limitations on Hours of Operation for Bingo Games.
No Bingo game may be conducted for a duration greater than six hours during any 24 hour
period and no Bingo game may be conducted between two a.m. and 10 a.m. of any day.
9.66.270 - Violation of Chapter a Misdemeanor.
A violation of any provision of this chapter is a misdemeanor.
9.66.280 – Unauthorized Receipt of Profit a Misdemeanor.
It is a misdemeanor for any person to receive or pay a wage or salary or other compensation,
in cash or kind, from any Bingo game authorized by this chapter. Receipt of such wage, salary,
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or compensation shall be punishable by a fine not to exceed ten thousand dollars ($10,000),
which fine shall be deposited in the general fund of the City.
9.66.290 - City May Enjoin Violations of this Chapter.
The City may bring an action in a court of competent jurisdiction to enjoin a violation of
Section 326.5 of the Penal Code or of this chapter.
9.66.300 - Bingo Compliance Audits.
A. Permit holders with gross receipts in excess of three hundred thousand dollars
($300,0000) per year shall provide as a condition for re-licensing, an audit opinion from a
Certified Public Accountant which affirms the permit holder’s compliance with City and
State Bingo laws, and that accounting books, procedures and internal controls are
adequate to track and safeguard all Profits and assets. Audits of Bingo games shall be
conducted at no public expense, with costs being borne by the permit holders.
1. The city manager may authorize a permit holder to submit biennial audit
opinions instead of annual audits. If a biennial audit is authorized by the city
manager, the Bingo permit holder will allow City staff full access to all
original accounting records to conduct an annual compliance review during
non-audit years. Material findings of exceptions or system weaknesses during
this review will result in a requirement that the annual audit be conducted and
an audit opinion be issued by a Certified Public Accountant after adequate
testing to verify compliance and internal controls for the year in question.
2. Before commencement of the audits, the auditor selected by each permit
holder shall confer with the city auditor or designated City representative to
ascertain the required scope and depth of the audits to be conducted.
Generally speaking, Bingo audits will not require an opinion on the financial
statements of the permit holders.
3. At least one game observation shall be made by the auditor, and sufficient
audit testing shall be conducted as is deemed necessary by the auditor and by
the City to meet its monitoring and enforcement responsibilities.
4. The audit shall verify the amount of Profits collected, the allocation or use of
the Profits, and the adequacy of the accounting and control system to monitor
and account for cash receipts, start-up cash, inventory and expenditures.
B. For permit holders with gross receipts of less than three hundred thousand dollars
($300,0000) per year, a certification from their bookkeeper, accountant or treasurer shall
be presented to the City as a condition for annual relicensing, in addition to financial
documents required to be submitted with their annual permit renewal application, stating
that the permit holder is in compliance with all City and State laws. The certification
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should include a detailed description of the permit holder's current accounting system and
internal controls for cash, start-up cash, inventory and expenditures. A schedule
summarizing the specific charitable expenditures of all Bingo Profits should be attached
to the certification to provide detail verification of charitable expenditures shown in the
financial statement. The certification should be approved and signed by the appropriate
officers and board of directors as true and correct. The City shall conduct a game
observation and a brief review of accounting records to verify legal compliance and
adequacy of internal control procedures.
9.66.310 – City’s Authority to Inspect Games and Audit Records.
A. City public safety and auditing staff may enter, whenever the City deems necessary, any
Bingo game being operated within the City to observe and monitor game operations as
well as cash and inventory control procedures.
B. The City retains the right, upon reasonable notice, to examine and audit the accounting
records, bank statements and original accounting source documents of any Bingo permit
holder to determine compliance with this chapter. The permit holder shall fully cooperate
with the City by making such records available upon request. Failure to comply with a
request for an audit is grounds for revocation of the permit.
SECTION 2. Environmental Review. The City Council finds that this ordinance is not subject
to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, as the activity will not
result in a direct or reasonably forseeable indirect physical change in the environment and
Section 15060(c)(3) of the CEQA Guidelines as it is not a project as defined by CEQA per
Section 15378.
SECTION 3. Severability. If any section, subsection, sentence, clause, or phrase of this
ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of
competent jurisdiction, such decision will not affect the validity of the remaining portions of this
ordinance. The City Council hereby declares that it would have passed this ordinance and each
and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional
without regard to whether any portion of the ordinance would be subsequently declared invalid
or unconstitutional.
SECTION 4. Effective Date. This ordinance shall go into effect thirty (30) days after its
adoption.
SECTION 5. Publication. The City Clerk is directed to cause this ordinance to be published in
the manner required by law.
This ordinance was introduced by the City Council of the City of Rohnert Park at the regular
meeting held this XX day of XXXXXXX 2015 by a vote of the City Council as follows:
AYES:
NOES:
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ABSENT:
ABSTAIN:
CITY OF ROHNERT PARK
________________________________
Amy Ahanotu, Mayor
ATTEST:
________________________________
JoAnne M. Buergler
City Clerk
APPROVED AS TO FORM:
________________________________
Michelle Marchetta Kenyon
City Attorney
Community Facilities District 2015-01
Southeast SPA – Services
October 27, 2015
What Will the CFD Fund?
Up to $919,480 in maintenance and services
◦Public Safety Services
◦Park, Landscape & Streetscape Maintenance
◦Pavement Maintenance
◦Storm Drain Maintenance
◦CFD Administration
Budget includes annual “sinking fund”
deposits to cover long-term replacement
How Does the Tax Formula Work?
Tax is proportional to lot size and applied only to
residential property
Formula exempts affordable rental housing from
the tax
Formula applies tax to developed property (up to
the maximum tax) to meet the budget
If revenue is still needed to meet the budget,
formula allows for taxing undeveloped land
What Are the Anticipated Taxes?
Conventional Lot Unit
Estimated Value $ 500,579
Homeowner's Exemption $ (7,000)
Net Estimated Value $ 493,579
Total Ad Valorem Taxes $ 5,992.05
Direct Charges $ 113.00
SE Services CFD $ 2,313.00
Total Taxes and Direct Charges $ 8,418.05
Percent of Estimated Value 1.68%
Total Ad
Valorem
Taxes
71%
Direct
Charges
1%
SE Services
CFD
28%
Tonight’s Action
Accepts the owner’s petition
Approves the Boundary Map and List of
Services
Adopts the Rate and Method of
Apportionment
Sets the public hearing and election for
November 24, 2015 2015
Directs the preparation of a CFD report
Directs publishing of Public Hearing Notice
and distribution of ballots
ITEM NO.
1
Meeting Date: October 27, 2015
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Mary Grace Pawson, Director of Development Services
Agenda Title: Declaring Intention to Form a Community Facilities District to Fund Certain
Public Services within the Southeast Specific Plan Area and Authorizing and
Directing Certain Related Actions
RECOMMENDED ACTION: Adopt a Resolution Declaring Intention to Form a Community
Facilities District to Fund Certain Public Services within the Southeast Specific Plan Area and
Authorizing and Directing Certain Related Actions.
BACKGROUND: The Mello-Roos Community Facilities Act of 1982, beginning with
Government Code Section 53311 (the “Act”), is the statutory framework that provides the
authority and describes the methodology that local agencies may use to form Community
Facilities Districts (CFDs) and levy special taxes within the boundaries of those CFDs. Under the
Act, CFDs may be used to fund the provision of certain authorized public services or
maintenance and to finance the purchase, construction, expansion, improvement or rehabilitation
of public facilities.
The City’s Public Facilities Finance Plan (PFFP) originally developed in 2004 and most recently
updated in 2011, recognizes that CFDs provide an option for funding the construction of
infrastructure and the provision of services and maintenance. On November 28, 2006, the City
Council approved Resolution Number 2006-276 Adopting a Statement of Local Goals and
Policies Concerning the Use of the Mello-Roos Community Facilities Act of 1982 (Local Goals
and Policies), which is the first step in forming CFDs. The City Council updated these Local
Goals and Policies on August 26, 2014, with Resolution Number 2014-104.
On December 14, 2010, the City Council adopted Ordinance Number 832 Approving a
Development Agreement with Redwood Equities Inc. (“Developer”) for the Southeast Specific
Plan Area. This Development Agreement was amended by Ordinance Number 882 adopted on
December 9, 2014. The Development Agreement set out a specific schedule for annual services
and maintenance costs to be funded by the property within the Southeast Specific Plan Area and
made provision for those costs to be escalated annually. Based on the schedule included in the
Development Agreement, the annual cost for services and maintenance cost for the Southeast
Specific Plan Area in calendar year 2015 is $889,527.
The Development Agreement also provided for the formation of a CFD to fund public services
and maintenance or to finance the construction of public facilities, or both. Because the CFD will
require annual administration, including calculating the applicable the special tax and levying the
tax with County, the proposed CFD budget includes an allowance for administrative costs, over
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO.
2
and above the cost of annual services and maintenance. The total proposed CFD budget for
Fiscal Year 2015-16 is $919,480, which includes both the annual services and maintenance costs
anticipated by the Development Agreement and an allowance for annual administration.
Consistent with Development Agreement, the proposed CFD budget will be escalated annually.
The Developer has filed a petition with the City requesting the formation of CFD to fund the cost
of services and maintenance within the SPA (Attachment 1). Based on this petition, the City
began the process of forming a CFD in March of 2015 by adopting a Resolution of Intention.
These proceedings were terminated in the summer of 2015 because the Developer did not return
its CFD ballot. Staff has been meeting with representatives of the Developer and they are now
ready to complete the process of forming a CFD. Because the prior proceedings were terminated,
the CFD formation process is beginning again with a Resolution of Intention. This Resolution of
Intention is in substantially similar form to the prior resolution adopted by Council. The owners
of the property, the boundaries of the proposed CFD and the services to be provided have not
changed. The budget has been adjusted for inflation and one change has been made to the Rate
and Method of Special Tax, which is described in the analysis below.
ANALYSIS: With its Resolution of Intention, the City Council will be acting on the
Developer’s petition and taking the first steps to form the CFD and establish a levy of special
taxes within the boundaries of the CFD. The Resolution of Intention provides for a number of
actions that are described below.
1. The Resolution accepts the petition signed by the property owners.
2. The Resolution adopts the Boundary Map of the proposed CFD. The boundaries of the
CFD are coterminous with the Specific Plan Area boundaries and are illustrated in
Resolution Exhibit A. The Resolution also directs the recording of the Boundary Map,
against the property proposed to be included in the CFD, which will provide constructive
notice to property owners that a special tax lien is being considered. (As a practical
matter, the Boundary Map was recorded last spring).
3. The Resolution adopts the list of services that will be funded by the CFD. These include
public safety services and the maintenance of roadways, sidewalks, streetscapes, parks,
parkways and storm drain features within the boundaries of the CFD. The maintenance
and service activities are more particularly described in Resolution Exhibit B.
4. The Resolution adopts the Rate and Method of Apportionment for the Special Tax, which
is included as Resolution Exhibit C and discussed in more detail below.
5. The Resolution sets a Public Hearing and calls for a special election on the proposed
special tax. Because the petition waives election waiting times, the Public Hearing and
election can occur at the same time and are proposed for November 24, 2015. Because
there are less than 12 resident, registered voters within the boundaries of the proposed
CFD, the property owners will cast the ballots. Because the CFD will levy special taxes,
it takes a two-thirds majority of voters to approve the tax. CFD law requires that each
owner receive a vote for each acre, or portion of an acre, that it owns.
6. The Resolution directs staff to prepare a report on the proposed CFD including the budget
for the maintenance and services to be provided and a comparison of the revenue
generated by the CFD to the budget.
ITEM NO.
3
7. The Resolution directs staff to publish and mail notice of the Public Hearing and
distribute ballots to the property owners for the special election.
Rate and Method of Apportionment of the Special Tax
The Southeast Specific Plan Area includes 475 residential units and up to 10,000 square feet of
commercial space. Thirty-six (36) of the residential units will be for-sale affordable units, thirty-
six (36) will be affordable rental units, and the remainder will be sold at market rates. The
Developer anticipates that the Specific Plan will be built out in four phases that are outlined in
Table 1.
Table 1 – Southeast Specific Plan Area Build-out Plan
Phase 1 Phase 2 Phase 3 Phase 4
Fiscal Year 15-16 16-17 17-18 18-19 19-20 20-21 21-22 22-23 23-24 24-25
Market Rate Residential Units (Total Developed Units)
Estate Lot 0 0 0 0 0 0 6 12 21 29
Conventional Lot 12 25 37 48 59 70 90 111 128 145
Small Lot 22 43 63 88 113 136 143 149 167 184
Attached Townhome 0 0 22 45 45 45 45 45 45 45
Subtotal 34 68 122 181 217 251 284 317 361 403
Affordable Residential Units (Total Developed Units)
Motorcourt (Small Lot) 0 1 1 3 5 7 7 8 8 8
Duet (Attached) 2 3 4 10 15 20 22 24 26 28
Apartments 0 0 0 0 18 36 36 36 36 36
Subtotal 2 4 5 13 38 63 65 68 70 72
Total Residential Units 36 72 127 194 255 314 349 385 431 475
Commercial Square
Footage
per market demand
Because the tax revenue that the City receives from residential development typically does not
cover the cost of serving new residential development, the Development Agreement requires that
each residential unit pay an annual fee of $1,872.69, in 2015 dollars, to cover the cost of public
services and maintenance of public facilities. The Development Agreement also provides that the
fee is adjusted annually for inflation. The maintenance and services fee described in the
Development Agreement is a fixed amount regardless of the size or type of unit and, as described
above, will result in an annual contribution of $889,527 in 2015 dollars, towards maintenance
and services.
The proposed Rate and Method of Apportionment (RMA) has been developed to collect
$889,527 in 2015 dollars for maintenance and services, together with an allowance for CFD
administration, resulting in a total proposed budget of $919,480. However, where the
Development Agreement anticipates a flat annual fee per unit, the RMA provides for a different
spread of costs and results in a different tax rate for different types of units. The RMA takes into
account the size and type of unit, the pace at which the City will be asked to accept property and
infrastructure for maintenance and service, and the City’s Local Goals and Policies which require
that the total tax bill, including the CFD special tax, not exceed 1.75% of the property’s value.
Specifically:
ITEM NO.
4
• The RMA exempts the 36 affordable rental units from the special tax in order facilitate
the construction of these units and assist in meeting the City’s inclusionary housing
goals;
• The RMA establishes three tax rates for single family detached housing, a tax rate for
single family attached housing, a tax rate for multi-family housing and a tax rate for
owned affordable housing, which takes into account the varying sizes of the property in
the development and the requirement of the City’s Local Goals and Policies to keep total
tax burdens below 1.75%;
• Because the development of park infrastructure occurs in the first phase, which results in
“front loading” of the maintenance budget, the RMA establishes a tax rate for
undeveloped property to ensure that the first homes are not taxed disproportionately for a
facility that benefits the entire development; and
• Because land uses may change, the RMA describes the methodology that will be used to
ensure that a predictable revenue stream is generated from the CFD.
Table 2 presents the proposed maximum tax rates that would be set by the RMA. Together these
tax rates collect an annual maintenance and services budget that is consistent with the
Development Agreement. It is important to note that the revenue needs of the CFD will be
evaluated annually, and lower taxes can be levied, if costs are lower than anticipated.
Table 2 – Southeast Specific Plan Area Proposed Maximum Taxes
Land Use Class Proposed
Maximum Tax
(FY 15-16)
Market Rate Units
Single Family Detached - Estate $3,482.00/unit
Single Family Detached - Conventional $2,313.00/unit
Single Family Detached – Small Lot $2,058.00/unit
Single Family Attached $1,373.00/unit
Multi Family $593.00/unit
Undeveloped Property $1,756.00/acre
Affordable Units
Owned Affordable Unit $1,185unit
Affordable Rental Unit $0.00/unit
Table 3 provides an illustration of how the proposed special taxes will look in a typical tax bill
and calculates the total tax burden as a percent of the estimate property value. In every case, the
total burden is below the 1.75% required by the City’s Local Goals and Policies.
ITEM NO.
5
Table 3 – Southeast Specific Plan Area Illustration of Tax Bills
Estate Conventional Small Lot
Townhome
(Attached)Small Lot Attached Multi Family
Estimated Value 750,000$ 500,579$ 446,109$ 300,000$ 259,817$ 259,817$ 115,345$
Homeowner's Exemption (7,000)$ (7,000)$ (7,000)$ (7,000)$ (7,000)$ (7,000)$ (7,000)$
Net Estimated Value 743,000$ 493,579$ 439,109$ 293,000$ 252,817$ 252,817$ 108,345$
Ad Valorem Taxes Rate
Basic Property Tax 1.000%7,430.00$ 4,935.79$ 4,391.09$ 2,930.00$ 2,528.17$ 2,528.17$ 1,083.45$
WS Dam- Russian River Project 0.007%52.01$ 34.55$ 30.74$ 20.51$ 17.70$ 17.70$ 7.58$
Cotati-RP Unified Bonds 0.115%854.45$ 567.62$ 504.98$ 336.95$ 290.74$ 290.74$ 124.60$
Cotati - RP Unified 2014 Bonds 0.049%364.07$ 241.85$ 215.16$ 143.57$ 123.88$ 123.88$ 53.09$
SO CO Junior College Bond 0.018%133.74$ 88.84$ 79.04$ 52.74$ 45.51$ 45.51$ 19.50$
2014 Junior College 0.025%185.75$ 123.39$ 109.78$ 73.25$ 63.20$ 63.20$ 27.09$
Total Ad Valorem Taxes 9,020.02$ 5,992.05$ 5,330.78$ 3,557.02$ 3,069.20$ 3,069.20$ 1,315.31$
Direct Charges
SE Services CFD 3,482.00$ 2,313.00$ 2,058.00$ 1,373.00$ 1,185.00$ 1,185.00$ -$
MS-Sonoma Mosquito #1 24.00$ 24.00$ 24.00$ 24.00$ 24.00$ 24.00$ 24.00$
Cotati-RP Unified Special Tax 89.00$ 89.00$ 89.00$ 89.00$ 89.00$ 89.00$ 89.00$
Total Direct Charges 3,595.00$ 2,426.00$ 2,171.00$ 1,486.00$ 1,298.00$ 1,298.00$ 113.00$
Total Taxes and Direct Charges 12,615.02$ 8,418.05$ 7,501.78$ 5,043.02$ 4,367.20$ 4,367.20$ 1,428.31$
Percent of Estimated Value 1.68%1.68%1.68%1.68%1.68%1.68%1.24%
AffordableMarket Rate
ENVIRONMENTAL ANALYSIS: The formation of the proposed CFD does not result in any
actions that cause environmental impacts because it does not authorize, approve or fund the
installation of infrastructure. The environmental analysis of the construction and installation of
infrastructure was included in the Environmental Impact Report for the Southeast Specific Plan,
which was approved by City Council on December 7, 2010 by Resolution 2010-134.
The CFD will fund the maintenance of infrastructure and services. The formation of a financing
district to fund maintenance and services was part of the Specific Plan proposal and the
Development Agreement between the City and the Developer. The financing district provides a
mechanism for paying for maintenance and services that is consistent with the General Plan’s
growth management policies particularly:
• GM-F - Ensure all new development provides necessary public facilities to support the
development.
• GM-H - Minimize the impacts—physical, visual, and fiscal—of growth and annexation
on existing homes and businesses.
By using special taxes to fund the maintenance and services necessary to support the Southeast
Specific Plan Area, the City will minimize the fiscal impacts that growth places on existing
homes and businesses. As such, formation of the proposed CFD is consistent with the approved
Specific Plan, its Environmental Impact Report and the General Plan.
ITEM NO.
6
OPTIONS CONSIDERED:
1. Adopt the Resolution Declaring Intention to Form a Community Facilities District to
Fund Certain Public Services within the Southeast Specific Plan Area and Authorizing
and Directing Certain Related Actions. This is the recommended option because the City
is in receipt of a petition from the property owners to form the CFD and formation is
consistent with Development Agreement between the City and the developer of the
Southeast Specific Plan Area.
2. Direct staff to make certain changes to the territory included in the CFD, the services
funded by the CFD and/or the Rate and Method of Apportionment for the CFD. This
option is not recommended because:
• the City is in receipt of a petition from the property owners requesting the
formation of a CFD that includes the proposed territory; and
• the services included for funding and the budget proposed for the CFD are
consistent with the Development Agreement; and
• the proposed Rate and Method of Apportionment results in special tax structure
that is consistent with the City’s adopted goals and policies.
3. Do not adopt the Resolution. This option is not recommended because the developer has
requested formation of CFD, consistent with the provisions of the Development
Agreement, and if the CFD is not formed, the City will need to find another way to pay
for the services needed by new development.
FISCAL IMPACT/FUNDING SOURCE: There are no direct fiscal implications from the
requested action. The costs of forming the CFD will be covered by the reimbursement agreement
with the developer. The costs of providing services and administering the CFD will be covered
by the special taxes levied within the CFD.
Department Head Approval Date: NA
City Manager Approval Date: 03/16/2015
10/20/2015
City Attorney Approval Date: 03/09/2015
10/12/2015
Finance Director Approval Date: 10/15/2015
Attachments (list in packet assembly order):
1. Attachment 1 - Petition from Property Owners
2. Resolution Declaring Intention to Form a Community Facilities District to Fund
Certain Public Services within the Southeast Specific Plan Area and Authorizing and
Directing Certain Related Actions
3. Resolution Exhibit A – Proposed Boundary Map
4. Resolution Exhibit B – Services Provided by the CFD
5. Resolution Exhibit C – Rate and Method of Apportionment for the Special Tax
PETITION
REQUESTING INSTITUTION OF PROCEEDINGS FOR THE
ESTABLISHMENT OF A COMMUNITY FACILITIES
DISTRICT TO FINANCE CERTAIN PUBLIC SERVICES AND
WAIVING CERTAIN NOTICES, TIME PERIODS AND
PROVISIONS RELATING TO ELECTIONS
Honorable City Council
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
Members of the City Council:
This is a petition requesting institution of proceedings for the establishment of a community
facilities district to finance certain public services and a waiver with respect to certain procedural
matters under the Mello-Roos Community Facilities Act of 1982, California Government Code
Section 53311 et seq. (the “Act”); and the undersigned hereby represent as follows:
1. Petitioner. This petition is submitted by Redwood Equities Investments LLC, James
Ratto, Deana Ratto, The James Ratto Descendants’ Trust and The Deana Ratto Descendants’ Trust
(collectively “Petitioners”), as the owners of all of the area land proposed to be included within the
community facilities district. By submitting this petition, Petitioners represent and warrant to the
City of Rohnert Park (the “City”) that they are the owners of such land.
2. Proceedings Requested. Petitioners hereby request that the City Council of the City (the
“City Council”) institute proceedings pursuant to the Act to establish a community facilities district
to be designated “City of Rohnert Park Community Facilities District No. 2014-1 (Southeast Specific
Plan – Services)” (the “Community Facilities District”), to levy special taxes in the Community
Facilities District to pay for certain services as described below.
3. Boundaries of Community Facilities District. The territory which is proposed for
inclusion in the Community Facilities District consists of Sonoma County Assessor’s Parcel
Numbers 047-111-030 and 047-111-051, and the street address of such property is 7279 Petaluma
Hill Road.
4. Types of Services. The types of services to be financed by the Community Facilities
District are maintenance of public improvements within the Community Facilities District and
increased levels of one or more of the services described in California Government Code Section
53313 that are in addition to those services provided to the territory proposed to be included in the
Community Facilities District at the time the Community Facilities District is created.
5. Elections. Petitioners hereby request that the special elections to be held under the Act to
authorize the special taxes for the Community Facilities District and to establish an appropriations
limit for the Community Facilities District be consolidated into a single election and that the election
be conducted by the City and its officials using mailed or hand-delivered ballots and that such ballots
1
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK DECLARING INTENTION TO FORM A COMMUNITY FACILITIES
DISTRICT TO FUND CERTAIN PUBLIC SERVICES WITHIN THE SOUTHEAST
SPECIFIC PLAN AREA AND AUTHORIZING AND DIRECTING CERTAIN
RELATED ACTIONS
WHEREAS, the City of Rohnert Park (the “City”) has received a petition requesting the
institution of proceedings for the establishment of a community facilities district to fund certain
public services (the “Community Facilities District”), which petition is signed by the owners of
all of the land within the boundaries of the territory proposed for inclusion in the Community
Facilities District and which petition meets the requirements of Sections 53318 and 53319 of the
Government Code of the State of California (the “Government Code”); and
WHEREAS, the City Council of the City (the “City Council”) desires to initiate the
requested proceedings by adopting this resolution of intention as provided in Section 53321 of
the Government Code and to establish the Community Facilities District consisting of the
territory described in Exhibit “A” hereto (which exhibit is incorporated herein by this reference),
pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, commencing with
Section 53311 of the Government Code (the “Act”), in order to fund (1) the maintenance of
public facilities within the Community Facilities District and increased levels of one or more of
the services described in California Government Code Section 53313 that are in addition to those
services provided to the territory proposed to be included in the Community Facilities District at
the time the Community Facilities District is created, and (2) the incidental expenses to be
incurred in connection with funding the services, and forming and administering the Community
Facilities District; and
WHEREAS, Exhibit “B”, which is incorporated herein by this reference, provides a
more complete description of the services to be funded (collectively, the “Services”) and the
incidental expenses incurred (collectively the ‘Incidental Expenses”); and
WHEREAS, the City Council further intends to approve an estimate of the costs of the
Services and the Incidental Expenses for the Community Facilities District; and
WHEREAS, it is the intention of the City Council to consider funding the Services and
the Incidental Expenses through the formation of the Community Facilities District and the levy
of a special tax, provided that the special tax levy is approved at an election to be held for the
Community Facilities District;
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Rohnert
Park that it does hereby find, determine, resolve and order as follows:
SECTION 1. The above recitals are true and correct.
2
SECTION 2. A community facilities district is proposed to be established under the
terms of the Act to be designated as “City of Rohnert Park Community Facilities District
No. 2015-01 - Southeast Specific Plan – Services” (the “Community Facilities District”). It is
further proposed that the boundaries of the Community Facilities District shall be the legal
boundaries of the parcels described in Exhibit “A” hereto, as depicted on the map of the
Community Facilities District which is on file with the City Clerk, which boundaries shall, upon
recordation of said map, include the entirety of any parcel subject to taxation by the Community
Facilities District. The City Clerk is hereby authorized and directed to sign the original map of
the Community Facilities District and record it with all proper endorsements thereon with the
County Recorder of the County of Sonoma within 15 days after the adoption of this resolution,
all as required by Section 3111 of the Streets and Highways Code of the State of California.
SECTION 3. The Services proposed to be provided within the Community Facilities
District are “services” as defined in the Act. The City Council hereby finds and determines that
the description of the Services herein is sufficiently informative to allow taxpayers within the
Community Facilities District to understand what the Community Facilities District may fund.
The City Council hereby finds that the Services are necessary to meet increased demands placed
upon the City as a result of development occurring in the Community Facilities District.
SECTION 4. Except where funds are otherwise available, it is the intention of the City
Council to levy annually in accordance with the procedures contained in the Act a special tax,
secured by a continuing lien against all non-exempt real property in the Community Facilities
District, sufficient to pay for the Services and Incidental Expenses. The rate and method of
apportionment and manner of collection of the special tax in the Community Facilities District is
described in detail in Exhibit “C” attached hereto (which exhibit is incorporated herein by this
reference). Exhibit “C” allows each landowner within the Community Facilities District to
estimate the maximum amount that may be levied against each parcel.
The special tax is based on the expected demand that each parcel of real property within
the Community Facilities District will place on the Services and on the benefit that each parcel
will derive from the Services. The City Council hereby determines the rate and method of
apportionment of the special tax set forth in Exhibit “C” to be reasonable. The special tax is
apportioned to each parcel on the foregoing basis pursuant to Section 53325.3 of the Act; and
such special tax is not on, or based upon, the value or ownership of real property. In the event
that a portion of the property within the Community Facilities District shall become for any
reason exempt, wholly or partially, from the levy of the special tax specified in Exhibit “C,” the
City Council shall, on behalf of the Community Facilities District cause the levy to be increased,
subject to the limitation of the maximum special tax for a parcel as set forth in Exhibit “C,” to
the extent necessary upon the remaining property within the Community Facilities District which
is not exempt in order to yield the special tax revenues required for the purposes described in this
Section. The obligation to pay special taxes may be not prepaid.
SECTION 5. A public hearing (the “Hearing”) on the establishment of the Community
Facilities District shall be held at 6:00 p.m., or as soon thereafter as practicable, on November
24, 2015, at the City Hall Council Chambers, 130 Avram Avenue, Rohnert Park, California. If
the City Council determines to establish the Community Facilities District, a special election will
3
be held to authorize the levy of the special tax and to approve an appropriations limit for the
Community Facilities District in accordance with the procedures contained in Government Code
Section 53326. If such election is held, the proposed voting procedure at the election will be a
landowner vote with each landowner who is the owner of record of land within the Community
Facilities District at the close of the Hearing, or the authorized representative thereof, having one
vote for each acre or portion thereof owned within the Community Facilities District. Ballots for
the special election may be distributed by mail or by personal service.
SECTION 6. At the time and place set forth above for the Hearing, any interested
person, including all persons owning lands or registered to vote within the Community Facilities
District, may appear and be heard.
SECTION 7. Each City officer who is or will be responsible for providing the Services
within the Community Facilities District, if it is established, is hereby directed to study the
Community Facilities District and, at or before the time of the Hearing, file a report with the City
Council containing a brief description of the public services by type which will, in his or her
opinion, be required to meet adequately the needs of the Community Facilities District and an
estimate of the cost of providing those public services and an estimate of the fair and reasonable
cost of any Incidental Expenses to be incurred.
SECTION 8. The City may accept advances of funds or work-in-kind from any source,
including, but not limited to, private persons or private entities, for any authorized purpose,
including, but not limited to, paying any cost incurred by the City in establishing the Community
Facilities District. The City may enter into an agreement with the person or entity advancing the
funds or work-in-kind, to repay all or a portion of the funds advanced, or to reimburse the person
or entity for the value, or cost, whichever is less, of the work-in-kind, as determined by the City
Council, with or without interest.
SECTION 9. The City Clerk is hereby authorized and directed to publish a notice (the
“Notice”) of the Hearing pursuant to Section 6061 of the Government Code in a newspaper of
general circulation published in the area of the Community Facilities District. Such publication
shall be completed at least seven (7) days prior to the date of the Hearing. The City Clerk is
further authorized and directed to mail a copy of the Notice to each of the landowners within the
boundaries of The Community Facilities District at least 15 days prior to the Hearing. The
Notice shall contain the text or a summary of this Resolution, the time and place of the Hearing,
a statement that the testimony of all interested persons or taxpayers will be heard, a description of
the protest rights of the registered voters and landowners in the Community Facilities District
and a description of the proposed voting procedure for the election required by the Act.
SECTION 10. This Resolution shall be effective upon its adoption.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
4
DULY AND REGULARLY ADOPTED this 27th day of October, 2015.
CITY OF ROHNERT PARK
____________________________________
Amy O. Ahanotu, Mayor
ATTEST:
______________________________
JoAnne M. Buergler, City Clerk
Attachments: Exhibits A, B, and C
BELFORTE: _________ MACKENZIE: _________ STAFFORD: _________ AHANOTU: _________ CALLINAN: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
Exhibit B
DESCRIPTION OF SERVICES AND INCIDENTAL EXPENSES
The proposed Services to be funded from the special taxes include: the provision of public safety
services to developed property, the maintenance, rehabilitation and reconstruction of publicly owned
pavement surfaces, the maintenance, rehabilitation and reconstruction of publicly owned landscapes,
parks, playgrounds, signage, curbs, gutters, sidewalks, decorative walls, street lighting and traffic
signals and the permitting, operation, maintenance, monitoring, rehabilitation and reconstruction of
publicly owned drainage and storm water treatment systems, together with all appurtenances and
appurtenant work in connection with the foregoing including the cost of engineering, planning,
designing, materials testing, coordination, construction staking, construction management and
supervision and any other expense incidental to providing the Services and maintaining,
rehabilitating or reconstructing the facilities that provide the Services, all to the extent that such
services are in addition to those provided in the territory of the Community Facilities District prior to
its creation.
The Services listed herein are representative of the types of Services authorized to be funded by the
Community Facilities District and the detailed scope and limits of specific maintenance activities and
projects will be determined as appropriate, consistent with the standards of the City. Addition,
deletion or modification of descriptions of the Services may be made consistent with the
requirements of the City Council of the City of Rohnert Park and the Mello Roos Community
Facilities District Act of 1982.
The Incidental Expenses to be paid from the special taxes include: all costs associated with the
annual administration cost of the Community Facilities District including the costs of developing
budgets, calculating the special taxes and levying the taxes with the County of Sonoma for collection.
Annual administration costs may include costs for City staff time as well as outside legal and
financial consultants and any fees charged by the County of Sonoma.
City of Rohnert Park CFD No. 2015-1 1 October 19, 2015
CITY OF ROHNERT PARK
COMMUNITY FACILITIES DISTRICT NO. 2015-1
(SOUTHEAST SPECIFIC PLAN – SERVICES)
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
A Special Tax shall be levied on all Assessor’s Parcels in the City of Rohnert Park Community
Facilities District No. 2015-1 (Southeast Specific Plan – Services) (“CFD No. 2015-1”) and collected
each Fiscal Year commencing in Fiscal Year 2015-16, in an amount determined by the City Council
of the City of Rohnert Park through the application of the Rate and Method of Apportionment, as
described below. All of the real property in CFD No. 2015-1, unless exempted by law or by the
provisions hereof, shall be taxed for the purposes, to the extent, and in the manner herein provided.
A. DEFINITIONS
The terms as may hereinafter be set forth have the following meanings:
“Acre” or “Acreage” means the land area of an Assessor’s Parcel as shown on an
Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land
area shown on the applicable Final Map or other parcel map recorded at the County
Recorder’s Office.
“Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter
2.5, Division 2 of Title 5 of the California Government Code.
“Administrative Expenses” means the following actual or reasonably estimated costs
directly related to the administration of CFD No. 2015-1: the costs of computing the Special
Taxes and preparing the annual Special Tax collection schedules (whether by the City or
CFD No. 2015-1, or both); the costs of collecting the Special Taxes (whether by the County
or otherwise); the costs associated with preparing Special Tax disclosure statements and
responding to public inquiries regarding the Special Taxes; the costs of the City or CFD No.
2015-1 related to an appeal of the Special Tax; the City’s administration fees and third party
expenses; the costs of City staff time and reasonable overhead related to CFD No. 2015-1;
and amounts estimated or advanced by the City or CFD No. 2015-1 for any other
administrative purposes of CFD No. 2015-1, including attorney’s fees and other costs related
to commencing and pursuing to completion any foreclosure of delinquent Special Taxes.
“Assessor’s Parcel” means a lot or parcel shown on an Assessor’s Parcel Map with an
assigned Assessor’s Parcel Number.
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating
parcels by Assessor’s Parcel Number.
City of Rohnert Park CFD No. 2015-1 2 October 19, 2015
“Assessor’s Parcel Number” means, with respect to an Assessor’s Parcel, that number
assigned to such Assessor’s Parcel by the County for purposes of identification.
“Below Market-Rate Unit” means a Unit within CFD No. 2015-1 that has a deed restriction
recorded on title of the property that: (i) limits the rental price or sales price of the Unit; (ii)
limits the appreciation that can be realized by the owner of such Unit; or (iii) in any other
way restricts the current or future rental rate or value of the Unit.
“CFD Administrator” means an official of the City responsible for determining the Special
Tax Requirement, providing for the levy and collection of the Special Tax, and performing
the other duties provided for herein.
“CFD Formation” means the date on which the Resolution of Formation to form CFD No.
2015-1 was adopted by the City Council.
“CFD No. 2015-1” means City of Rohnert Park Community Facilities District No. 2015-1
(Southeast Specific Plan – Services).
“City” means the City of Rohnert Park, California.
“City Council” means the City Council of the City, acting as the legislative body of CFD
No. 2015-1.
“Conventional Lot” means, in any Fiscal Year, Single Family Detached Property on an
Assessor’s Parcel ranging from 4,500 square feet to 10,000 square feet in area.
“County” means the County of Sonoma.
“CPI” means the Consumer Price Index published by the U.S. Bureau of Labor Statistics for
All Urban Consumers, All Items, in the San Francisco-Oakland-San Jose Area, measured in
the month specified in this Rate and Method of Apportionment. In the event this index
ceases to be published, the CPI shall be another index as determined by the Administrator
that is reasonably comparable to the Consumer Price Index for the San Francisco-Oakland-
San Jose Area.
“Developed Property” means all Taxable Property in CFD No. 2015-1 for which a building
permit or special use permit for new construction has been issued by the City prior to June 1
of the preceding Fiscal Year.
“Estate Lot” means, in any Fiscal Year, Single Family Detached Property on an Assessor’s
Parcel greater than 10,000 square feet in area.
“Expected Land Uses” means the total number and types of Units expected within CFD No.
2015-1 at the time of CFD Formation, as identified in Table 2 and Exhibit 1 at the end of this
Rate and Method of Apportionment.
City of Rohnert Park CFD No. 2015-1 3 October 19, 2015
“Expected Maximum Special Tax Revenues” means the amount of annual revenue that
would be available if the Maximum Special Tax was levied on the Expected Land Uses. The
Expected Maximum Special Tax Revenues are shown in Table 2 at the end of this Rate and
Method of Apportionment.
“Final Map” means a final map, or portion thereof, recorded by the County pursuant to the
Subdivision Map Act (California Government Code Section 66410 et seq.) that creates
individual lots on which building permits for new construction may be issued without further
subdivision. The term “Final Map” shall not include any Assessor’s Parcel Map or
subdivision map, or portion thereof, that does not create lots that are in their final
configuration, including Assessor’s Parcels that are designated as remainder parcels.
“Fiscal Year” means the period starting July 1 and ending on the following June 30.
“Land Use Class” means any of the classes listed in Table 1 below.
“Market-Rate Unit” means a Unit within CFD No. 2015-1 that is not a Below Market-Rate
Unit.
“Maximum Special Tax” means, with respect to an Assessor’s Parcel of Taxable Property,
the maximum Special Tax determined in accordance with Sections C and D below that can
be levied in any Fiscal Year on such Assessor’s Parcel of Taxable Property.
“Multiple Family Property” means, in any Fiscal Year, all Assessor’s Parcels of Developed
Property for which a building permit or use permit has been issued for construction of a
residential structure with five or more Units that share a single Assessor’s Parcel Number,
are offered for rent to the general public, and cannot be purchased by individual homebuyers.
“One-Time Maintenance Fee” means the maintenance fee collected by the City, at the time
of issuance of a building permit for each Unit (excluding Below Market Rate Units of
Multiple Family Property), to partially offset the projected fiscal deficit to the City’s general
fund created by each Unit, pursuant to the development agreement entered into between the
City and Redwood Equities, LLC, on December 7, 2010, and recorded by the County on
December 15, 2010.
“Property Owner Association Property” means, for each Fiscal Year, property within the
boundaries of CFD No. 2015-1 that was owned by a property owner association, including
any master or sub-association, as of June 1 of the prior Fiscal Year.
“Proportionately” means: (i) for Developed Property, that the ratio of the actual Special
Tax levy to the Maximum Special Tax is equal for all Assessor’s Parcels of Developed
Property; and (ii) for Undeveloped Property, that the ratio of the actual Special Tax levy to
the Maximum Special Tax is equal for all Assessor's Parcels of Undeveloped Property.
“Public Property” means, for each Fiscal Year, property within the boundaries of CFD No.
2015-1 that is: (i) owned by, irrevocably offered to, or dedicated to the federal government,
City of Rohnert Park CFD No. 2015-1 4 October 19, 2015
the State, the County, the City, or any local government or other public agency; or (ii)
encumbered by an easement for purposes of public right-of-way that makes impractical its
use for any purpose other than that set forth in such easement, provided that any property
leased by a public agency to a private entity and subject to taxation under Section 53340.1 of
the Act shall be taxed and classified according to its use.
“Rate and Method of Apportionment” means this Rate and Method of Apportionment of
Special Tax.
“Services” means the services authorized to be financed, in whole or in part, by CFD No.
2015-1.
“Special Tax” means the special tax authorized by the qualified electors of CFD No. 2015-1
to be levied within the boundaries of CFD No. 2015-1.
“Special Tax Requirement” means the amount necessary in any Fiscal Year to pay the cost
of the Services, Administrative Expenses, an amount to create a sinking fund for Services
that could not otherwise be funded in a given Fiscal Year, an amount to build a reserve fund
for capital replacement, and an amount equal to Special Tax delinquencies based on the
historical delinquency rate for Special Taxes, as determined by the CFD Administrator, less
One-Time Maintenance Fee revenue collected in the prior Fiscal Year by the City.
“Single Family Attached Property” means, in any Fiscal Year, all Assessor’s Parcels of
Developed Property for which a building permit or use permit was issued for construction of
a residential structure consisting of two or more Units that share common walls, have
separate Assessor’s Parcel Numbers assigned to them (except for a duplex unit, which may
share an Assessor’s Parcel with another duplex unit), and may be purchased by individual
homebuyers (which shall still be the case even if the Units are purchased and subsequently
offered for rent by the owner of the Unit), including townhomes, triplexes, and such
residential structures that meet the statutory definition of a condominium contained in Civil
Code Section 1351.
“Single Family Detached Property” means, in any Fiscal Year, all Assessor’s Parcels of
Developed Property for which a building permit was issued for construction of a Unit that
does not share a common wall with another Unit.
“Small Lot” means, in any Fiscal Year, Single Family Detached Property on an Assessor’s
Parcel smaller than 4,500 square feet in area.
“State” means the State of California.
“Taxable Property” means, for each Fiscal Year, all Assessor’s Parcels within the
boundaries of CFD No. 2015-1 which are not exempt from the Special Tax pursuant to law
or Section F below.
“Undeveloped Property” means any Taxable Property that is not Developed Property.
City of Rohnert Park CFD No. 2015-1 5 October 19, 2015
“Unit” means an individual single-family detached home, townhome, condominium,
apartment unit, or other residential dwelling unit, including each separate dwelling unit
within a half-plex, duplex, triplex, fourplex, or other residential building.
B. ASSIGNMENT TO LAND USE CATEGORIES
Each Fiscal Year, beginning with Fiscal Year 2015-16, all Taxable Property within CFD No.
2015-1 shall be classified as Developed Property, including Single Family Detached Property
(Estate Lot, Conventional Lot, or Small Lot), Single Family Attached Property, and Multiple
Family Property, or Undeveloped Property and shall be subject to Special Taxes in
accordance with the Rate and Method of Apportionment as determined pursuant to Sections
C through E below. Each Assessor’s Parcel of Developed Property shall be further classified
as either Market-Rate Units or Below Market-Rate Units.
C. MAXIMUM SPECIAL TAX
The Maximum Special Tax for each Assessor’s Parcel classified as Taxable Property shall be
determined by reference to Table 1 below.
TABLE 1
MAXIMUM SPECIAL TAX
Land Use Class Maximum Special Tax
Fiscal Year 2015-16
Single Family Detached Property:
Estate Lot
Conventional Lot
Small Lot
Market-Rate
Below Market-Rate
$3,482 per Unit
$2,313 per Unit
$2,058 per Unit
$1,185 per Unit
Single Family Attached Property
Market-Rate
Below Market-Rate
$1,373 per Unit
$1,185 per Unit
Multiple Family Property $593 per Market-Rate Unit
Undeveloped Property $1,756 per Acre
On June 1, 2016, and June 1 of each subsequent Fiscal Year, the Maximum Special Tax to be
applied in the next Fiscal Year shall be subject to an automatic increase at a rate equal to the
percentage increase, if any, in the CPI from June 1 of the prior Fiscal Year to June 1 of the
current Fiscal Year.
City of Rohnert Park CFD No. 2015-1 6 October 19, 2015
In some instances an Assessor’s Parcel of Taxable Property may contain more than one Land
Use Class. The Maximum Special Tax levied on an Assessor’s Parcel shall be the sum of the
Maximum Special Tax for all Units of Developed Property (based on the applicable Final
Map, parcel map, condominium plan, or other recorded County map) located on that
Assessor’s Parcel.
D. ADJUSTMENTS TO THE MAXIMUM SPECIAL TAX
The Expected Maximum Special Tax Revenues were calculated based on the Expected Land
Uses at CFD Formation. The CFD Administrator shall review Final Maps and compare the
revised land uses, if any, to the Expected Land Uses to evaluate the impact on the Expected
Maximum Special Tax Revenues.
If a change to the Expected Land Uses (a “Land Use Change”) is proposed within any Final
Map area of CFD No. 2015-1, the following steps shall be applied:
Step 1: By reference to Table 2 (which will be updated by the CFD Administrator each
time a Land Use Change has been processed according to this Section D), and
accounting for any applicable CPI adjustment, the CFD Administrator shall
identify the Expected Maximum Special Tax Revenues;
Step 2: The CFD Administrator shall calculate the Expected Maximum Special Tax
Revenues that could be collected if the Land Use Change is approved, making the
assumption that development within CFD No. 2015-1 is completed;
Step 3: If the amount calculated in Step 2 is higher than that determined in Step 1, no
further action is needed. If the revenues calculated in Step 2 are less than those
calculated in Step 1, then the Maximum Special Tax for each Parcel of Developed
Property in the Final Map area affected by the Land Use Change shall be increased
proportionately until the Expected Maximum Special Tax Revenues for the Final
Map area affected by the Land Use Change is the same as it was prior to the Land
Use Change.
If multiple Land Use Changes are proposed simultaneously by a single land owner (which
may include approval of multiple Final Maps at one time), the CFD Administrator may
consider the combined effect of all the Land Use Changes to determine if there is a reduction
in Expected Maximum Special Tax Revenues. If there is a reduction, the CFD Administrator
shall increase the Maximum Special Tax proportionately in all of the Final Maps being
proposed by the landowner until the aggregate amount that can be levied within the Final
Maps is equal to the amount that could have been levied prior to the proposed Land Use
Changes. If Land Use Changes are proposed simultaneously by multiple landowners, the
CFD Administrator shall consider the proposed Land Use Changes individually.
City of Rohnert Park CFD No. 2015-1 7 October 19, 2015
E. METHOD OF LEVY OF THE SPECIAL TAX
Each Fiscal Year, the CFD Administrator shall determine the Special Tax Requirement and
levy the Special Tax on all Parcels of Taxable Property as follows:
Step 1: The Special Tax shall be levied Proportionately on each Assessor’s Parcel of
Developed Property up to 100% of the Maximum Special Tax for each
Assessor’s Parcel until the amount levied on Developed Property is equal to the
Special Tax Requirement;
Step 2: If additional revenue is needed after Step 1 to pay the Special Tax Requirement,
the Special Tax shall be levied Proportionately on each Assessor’s Parcel of
Undeveloped Property up to 100% of the Maximum Special Tax.
F. EXEMPTIONS
Notwithstanding anything in this Rate and Method of Apportionment to the contrary, no
Special Tax shall be levied on Public Property, Property Owner Association Property, or
Below Market-Rate Units of Multiple Family Property.
G. APPEALS
Any property owner may file a written appeal of the Special Tax with CFD No. 2015-1
claiming that the amount or application of the Special Tax is not correct. The appeal must be
filed not later than one calendar year after having paid the Special Tax that is disputed, and
the appellant must be current in all payments of Special Taxes. In addition, during the term
of the appeal process, all Special Taxes levied must be paid on or before the payment date
established when the levy was made.
The appeal must specify the reasons why the appellant claims the Special Tax is in error.
The CFD Administrator shall review the appeal, meet with the appellant if the CFD
Administrator deems necessary, and advise the appellant of its determination.
If the property owner disagrees with the CFD Administrator’s decision relative to the appeal,
the owner may then file a written appeal with the City Council, whose subsequent decision
shall be final and binding on all interested parties. If the decision of the CFD Administrator
or subsequent decision by the City Council requires the Special Tax to be modified or
changed in favor of the property owner, then the CFD Administrator shall determine if
sufficient Special Tax revenue is available to make cash refund. If a cash refund cannot be
made, then an adjustment shall be made to credit future Special Tax levy(ies).
This procedure shall be exclusive and its exhaustion by any property owner shall be a
condition precedent to filing any legal action by such owner.
City of Rohnert Park CFD No. 2015-1 8 October 19, 2015
H. MANNER OF COLLECTION
The Special Taxes shall be collected in the same manner and at the same time as ordinary ad
valorem property taxes; provided, however, that the Special Taxes may be collected in such
other manner as the City Council shall determine, including direct billing of affected property
owners.
I. TERM OF SPECIAL TAX
The Special Tax shall continue to be levied indefinitely on an annual basis on all Taxable
Property in CFD No. 2015-1.
City of Rohnert Park CFD No. 2015-1 9 October 19, 2015
TABLE 2
CITY OF ROHNERT PARK
COMMUNITY FACILITIES DISTRICT NO. 2015-1
(SOUTHEAST SPECIFIC PLAN – SERVICES)
EXPECTED LAND USES AND EXPECTED MAXIMUM SPECIAL TAX REVENUES
Land Use
Class
Expected
Land Uses
(Taxable
Units)
Estimated
Special
Tax per Unit
FY 2015-16*
Expected
Maximum
Special Tax
Revenues
FY 2015-16*
Single Family Detached Property:
Estate Lot
Conventional Lot
Small Lot
Market-Rate
Below Market-Rate
Single Family Attached Property
Market-Rate
Below Market-Rate
Multiple Family Property
29 Units
145 Units
184 Units
8 Units
45 Units
28 Units
0 Units
$3,482 per Unit
$2,313 per Unit
$2,058 per Unit
$1,185 per Unit
$1,373 per Unit
$1,185 per Unit
$593 per Unit
$100,978
$335,385
$378,672
$9,480
$61,785
$33,180
$0
Total
439 Units
$919,480
* On June 1, 2016, and June 1 of each subsequent Fiscal Year, the Maximum
Special Tax to be applied in the next Fiscal Year shall be subject to an automatic
increase at a rate equal to the percentage increase, if any, in the CPI from June 1 of
the prior Fiscal Year to June 1 of the current Fiscal Year.
City of Rohnert Park CFD No. 2015-1 10 October 19, 2015
EXHIBIT 1
CITY OF ROHNERT PARK
COMMUNITY FACILITIES DISTRICT NO. 2015-1
(SOUTHEAST SPECIFIC PLAN – SERVICES)
TENTATIVE MAP – SITE PLAN
SOUTHEAST ROHNERT PARK
SHEET 3 OF 10
AUGUST 2014
BRIGGS LAW CORPORATION
San (Diego Office:
814 Morena Boulevard, Suite 107
San Diego, CA 92110
Telephone: 619 - 497 -0021
Ttease respondto: InlandrEmpire Office
Mayor and City Council
c/o City Clerk JoAnne Buergler
cityclerk @rpcity.org
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928
Iniand'Empire Office:
99 East °C "Street, Suite 111
Vpland, CA 91786
Telphone: 909- 949 -7115
Tacsimire: 909- 949 -7121
BLC Eire(s),• 182 1. 00
27 October 2015
Via Email and Facsimile to 707 -794 -9248
Re: Opposition to Special Tax under Rohnert Park City Council Resolution no.
2015 -174 (formerly 2015 -054 - Community Facilities District no. 2015 -01
(Southeast Specific Plan — Services) Item 8 on tonight's Agenda
Dear Mayor and City Council:
On behalf of my client, the California Voter - Taxpayer Protection Organization, I am writing
to urge you not to approve the above - referenced Community Facilities District ( "CFD "). Resolution
no. 2015 -174 made clear that the CFD will be funded by a special tax, and the accompanying staff
report stated that "[b]ecause there are less than 12 resident, registered voters within the boundaries
of the proposed CFD, the property owners will cast the ballots." Such an arrangement is almost
certain to be held illegal, and for that reason my client opposes it.
The leading case is City of San Diego v. Shapiro, 228 Cal. App. 4th 756 (2014). In Shapiro,
the Court of Appeal invalidated a municipality's attempt to circumvent the state constitution's voter -
approval requirement for special taxes by defining "electorate" as something other than the
municipality's natural- person registered voters. Though it is true that Shapiro involved a financing
district similar to a Mello -Roos district, and though it is also true that the financing district there had
more than 12 registered voters, the analysis in Shapiro makes clear that a statutory owner - approval
requirement for a special tax will not trump the constitutional voter - approval requirement if the
district has at least one registered voter. It is my understanding that the CFD contemplated by
Resolution no. 2015 -174 includes at least one registered voter. If I am correct, then the proposed
special tax would be unconstitutional based on an approval by the property owner.
Even if there were no registered voters in the CFD, Shapiro strongly suggests that the owner -
approval requirement would still be unconstitutional. The Court of Appeal pointed out that a
procedure limiting the right to vote on a tax to property owners would raise serious equal - protection
concerns.
As the drafters of Proposition 13 and its progeny (including the recent Proposition 26) have
pointed out over the years, local agencies have tried again and again to circumvent the voter - approval
requirement for new taxes. In reviewing the written materials for this CFD, it occurs to me that one
avenue you might consider is forcing the property owner to impose heightened assessments on the
parcels being developed and to saddle the buyers with those assessments. I encourage you not to try
Mayor and City Council
City of Rohnert Park
October 27, 2015
Page 2
to create such a loophole, for that would be an obvious end -run around the constitutional voter -
approval requirement. I can easily imagine the City telling the owner that it will not get any further
approvals unless it agrees to pass on the costs of providing public infrastructure — that is,
infrastructure any person can use, regardless of whether the person lives in or pays assessments in
the CFD — thereby giving the owner a Hobson's choice: either it helps the City circumvent the
constitution, or it doesn't get the remaining approvals necessary to finish the development and
recoup its investment.
To ensure that the letter and the spirit of the state constitution are upheld, I urge you not to
approve any special tax for the CFD without putting the matter on the ballot for all registered voters
in the City to consider and approve.
Thank you for your prompt attention to this important matter.
Sincerely,
BRIGS LAW CORPORATION
S
Cory J. Briggs
Hello Community Members, Monday October 26, 2015
I wanted to give you all my two cents regarding happenings around town and encourage
those who feel the same to help me Tuesday Night at the City Council (Town Hall)
meeting and let their voices be heard. I attended the last Town Hall meeting and was
distressed not only about the number of out of town people who attended to voice their
opinion but the fringe opinions that were setting the theme. If reasonable citizens with
vision and an inclination for civics are silent I fear some of these opinions will become
main stream and take root in our town. In addition I wanted to state some simple facts
and offer some prospective on events. We are at a very pivotal time in our town's
development.
My first point would be the notion that we require civilian oversight of Public Safety.
This would be a disaster on so many levels. Our current Public Safety Chief is extremely
competent, responsive, transparent, ethical and accountable. In addition the city manager
and the council he serves with /under are the same. Creating a level of inexperienced
second guessing (albeit well intending) citizens to have input would be disastrous and
would undermine law enforcement, increase crime and have terrible consequences on
officer moral.
Second let me address the notion of a downtown and the relocation of the city hall.
1. Before 2008 there were almost 30 different pieces of property the city owned. The city
council opted to sell most of these properties to balance the budget.
2. When the council sold the properties they used the money to do one time projects that
should have been funded through the operations budget.
3. At that time the city did not know how to live within its means. We over spent on
capital projects and sold property to finance all of this. Eventually, there was very little
property left to sell and the city was on the verge of real bankruptcy.
4. The city had no balanced budget, we had no capital improvement plan and had just
about spent all of our reserves. Through careful management, the removal of the sewer
budget from the general fund, attempts to contain rising employee costs and the notion
that the city should be run (like all of us run our businesses) on a cash basis saved us
from bankruptcy.
5. Our "new" city hall in 2008 was to be a $2.5 million dollar city hall, however we spent
over 8 million on this "temporary" city hall. It had a projected life of 20 years and we are
7 years into that lifespan. By the time the proposed "new city hall" would be built we
would most likely be 15 years into that plan.
6. If you recall the city hall was originally supposed to be put next to the library and in
fact the street was named City Hall Drive, it was later changed to City Center Drive once
the current city hall was built.
7. The current city hall is in a residential neighborhood and should be closer to the
downtown zone. Historically a downtown would be built around a city hall. I can not
think of another city in Sonoma County or anywhere for that matter where the city hall is
located far away from the downtown in a high density residential district.
8. Council members who have run for election recently have stated that they would not
sell property to balance the budget. We should be very grateful to them and to the council
as a whole for demonstrating fiscal responsibility, the ability to work together and come
to consensus. The addition of the new city manager has been the topping on the cake. All
of this has led to political stability and has made our friendly city even friendlier.
9. Business owners understand that when you have an asset, like land and you sell that
asset the money should go towards another asset, like a building. An asset is valuable to
the city, it protects the investment and makes sure the new building (asset) is there for
future generations. This is re- investment in our community and demonstrates vision. If
we choose not to "set those funds aside" the proceeds of the sale will go into the general
fund, be used to fix a roads for example (which should already be on capital improvement
project list) and then the money is gone. The road (in the above example) will have to be
fixed again due to wear and tear at a later date but now the money has been spent, short
term fix, lack of vision.
10. The council has done a great job learning to live within its means. Let us not waste
the money on something that should already be in the budget to be fixed.
11. At the council meeting a few weeks past that action that was taken was to vote on a
safe place to put the money from the sale of the stadium lands. They did not approve a
new city hall. There is no site, no EIR, no renderings. There isn't even a signed contract
to sell the stadium land property. All the perspective buyer is doing is exploring the
OPTION to purchase the property. The potential buyer could take up to 3 years to make a
decision. So even if the property were to sell today it would probably take 5 to 7 years to
build something because of all the permits, studies and reports that have to be done.
By approving the money for a specific place (asset), like towards a new city hall it keeps
the money safe and won't be wasted as it had it past.
The council has been working on the Priority Development Area and we have all been
discussing this, as well as, the Downtown Zone. I believe we should move to build a
downtown and move city hall, which is surrounded by condos and apartments, out of this
residential neighborhood, and into the Downtown Zone where it belongs and I will tell
you why.
1. Rohnert Park is a different city than when it was first conceived. We are no longer
a series of residential developments with a pool, a park and a school. This is not to
say that was bad or wrong it is just a fact. We have grown far out of that model.
2. Rohnert Park has witnessed substantial development of which the city has little or
no control over other than what the developers choose to allow us based on
perceived mutual benefit. I speak of course of the Casino and The Green Center
and supporting buildings. These enterprises represent enormous development in
our town, they are driving economic development and can not be ignored. If we
continue to ignore, postpone and remain stagnant developers will complete the
branding for our town without us, is that what we want? Rohnert Park is a
different town and we require a downtown, not like Petaluma, or Sonoma or
Healdsburg but like Rohnert Park, our town, our town which right now is
beautiful and friendly but lacks definition.
3. The Smart rail is coming to town, yet another development which we have no
control over, the train is coming. Should we just have folks jump off the train and
arrive in the middle of nowhere?
4. You can not separate the new downtown from a new city hall, if you remove the
city hall from this equation you have a central district that is defined by something
other than the core of our town.
I have been giving this a fair amount of thought recently and I feel very strongly about
this and want to share it with all of you and hope that you agree with it. We can do this
Rohnert Park! I know defining a city 50 years into its existence is not easy but this is
what has happened, let us not shrink from the challenge. I hope you will all participate in
this process. Tell your neighbors and business colleges, more importantly tell the City
Council, lets support them while they go through this process.
Gerard Giudice
Sally Tomatoes
Planning Commissioner, City of Rohnert Park
President, Rotary Club of Rohnert Park Cotati 2013 -2014