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2015/12/08 City Council Agenda Packet City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227♦ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, December 8, 2015 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City’s website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” Revised Matters from/for Council Item 6 added City of Rohnert Park Joint Regular Meeting Agenda December 8, 2015 for City Council/RPFA/CDC Successor Agency Page 2 of 4 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Callinan __ Mackenzie__ Stafford __ Belforte __ Ahanotu __) 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mayor’s Certificate of Recognition: Honoring Sonoma State University’s Phi Delta Theta Fraternity for Adopting Magnolia Park 4. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a “Speaker Card” to the City Clerk before announcement of that agenda item. 5. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, November 24, 2015 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated December 8, 2015 2. Successor Agency to the CDC Bills/Demands for Payment dated December 8, 2015 C. City Council Resolutions for Adoption: 1. 2015-186 Accepting the Development Impact Fee Report for Fiscal Year July 1, 2014 through June 30, 2015 2. 2015-187 Approving and Adopting the Specifications for the Honeybee Pool Heater and Filter Installation Project No. 2015-24 and Awarding the Contract to Gregory Equipment, Inc., and Finding the Project Exempt from CEQA 3. 2015-188 Supporting a Grant Application from the Child Parent Institute to Initiate the Raising Successful Kids Program in the Cotati- Rohnert Park Unified School District 4. 2015-189 Endorsing and Prioritizing the City of Rohnert Park ADA Transition Plan and Implementation Project and the Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal for FY 2016-2017 Community Development Block Grant Funding Application City of Rohnert Park Joint Regular Meeting Agenda December 8, 2015 for City Council/RPFA/CDC Successor Agency Page 3 of 4 D. Ordinance for Adoption: 1. 893 An Ordinance of the City of Council of the City of Rohnert Park, California, Acting in its Capacity as the Legislative Body of the City of Rohnert Park Community Facilities District No, 2015-01 (Southeast Specific Plan – Services) Authorizing the Levy of a Special Tax within said Community Facilities District E. Authorize the City of Rohnert Park to join the Rotary Club of Rohnert Park-Cotati as a Corporate Member Council Motion/Roll Call Vote (Callinan __ Mackenzie___ Stafford__ Belforte __ Ahanotu __) 6. MATTERS FROM/FOR COUNCIL A. Discuss Meeting Schedule for the Week of December 21, 2015 7. CEREMONY FOR INSTALLATION OF OFFICERS FOR THE YEAR 2016 A. Reflections 2015 1. Year’s Highlights (slide show) 2. Mayor’s Comments 3. Councilmembers’ Comments B. Presentation to Mayor Amy O. Ahanotu for 2015 Year as Mayor C. Installation of Mayor Belforte and Vice Mayor Mackenzie for 2016 D. Vision 2016 1. Mayor’s Comments 2. Councilmembers’ Comments 8. ADJOURNMENT REFRESHMENTS FOLLOWING THE CITY COUNCIL MEETING NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk’s Office at (707) 588- 2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio-tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall City of Rohnert Park Joint Regular Meeting Agenda December 8, 2015 for City Council/RPFA/CDC Successor Agency Page 4 of 4 located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the December 8, 2015, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on December 4, 2015, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org, Executed this 4th day of December, 2015 at Rohnert Park, California. ___________________________________________ Caitlin Saldanha, Deputy City Clerk City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227♦ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, December 8, 2015 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City’s website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” City of Rohnert Park Joint Regular Meeting Agenda December 8, 2015 for City Council/RPFA/CDC Successor Agency Page 2 of 4 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Callinan __ Mackenzie__ Stafford __ Belforte __ Ahanotu __) 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mayor’s Certificate of Recognition: Honoring Sonoma State University’s Phi Delta Theta Fraternity for Adopting Magnolia Park 4. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a “Speaker Card” to the City Clerk before announcement of that agenda item. 5. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, November 24, 2015 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated December 8, 2015 2. Successor Agency to the CDC Bills/Demands for Payment dated December 8, 2015 C. City Council Resolutions for Adoption: 1. 2015-186 Accepting the Development Impact Fee Report for Fiscal Year July 1, 2014 through June 30, 2015 2. 2015-187 Approving and Adopting the Specifications for the Honeybee Pool Heater and Filter Installation Project No. 2015-24 and Awarding the Contract to Gregory Equipment, Inc., and Finding the Project Exempt from CEQA 3. 2015-188 Supporting a Grant Application from the Child Parent Institute to Initiate the Raising Successful Kids Program in the Cotati- Rohnert Park Unified School District 4. 2015-189 Endorsing and Prioritizing the City of Rohnert Park ADA Transition Plan and Implementation Project and the Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal for FY 2016-2017 Community Development Block Grant Funding Application City of Rohnert Park Joint Regular Meeting Agenda December 8, 2015 for City Council/RPFA/CDC Successor Agency Page 3 of 4 D. Ordinance for Adoption: 1. 893 An Ordinance of the City of Council of the City of Rohnert Park, California, Acting in its Capacity as the Legislative Body of the City of Rohnert Park Community Facilities District No, 2015-01 (Southeast Specific Plan – Services) Authorizing the Levy of a Special Tax within said Community Facilities District E. Authorize the City of Rohnert Park to join the Rotary Club of Rohnert Park-Cotati as a Corporate Member Council Motion/Roll Call Vote (Callinan __ Mackenzie___ Stafford__ Belforte __ Ahanotu __) 6. CEREMONY FOR INSTALLATION OF OFFICERS FOR THE YEAR 2016 A. Reflections 2015 1. Year’s Highlights (slide show) 2. Mayor’s Comments 3. Councilmembers’ Comments B. Presentation to Mayor Amy O. Ahanotu for 2015 Year as Mayor C. Installation of Mayor Belforte and Vice Mayor Mackenzie for 2016 D. Vision 2016 1. Mayor’s Comments 2. Councilmembers’ Comments 7. ADJOURNMENT REFRESHMENTS FOLLOWING THE CITY COUNCIL MEETING NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk’s Office at (707) 588- 2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio-tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. City of Rohnert Park Joint Regular Meeting Agenda December 8, 2015 for City Council/RPFA/CDC Successor Agency Page 4 of 4 CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Deputy City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the December 8, 2015, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on December 3, 2015, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org, Executed this 3rd day of December, 2015 at Rohnert Park, California. ___________________________________________ Caitlin Saldanha, Deputy City Clerk ITEM NO. 5A1 MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, November 24, 2015 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Ahanotu called the joint regular meeting to order at 5:00 pm, the notice for which being legally noticed on November 19, 2015. Present: Amy O. Ahanotu, Mayor Gina Belforte, Vice Mayor Jake Mackenzie, Councilmember Joseph T. Callinan, Councilmember Pam Stafford, Councilmember Absent: None Staff present: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Marchetta-Kenyon, City Clerk Buergler, Senior Analyst Atkins, Finance Director Howze, Development Services Director Pawson, Director of Human Resources Perrault, Director of Public Works and Community Services McArthur, and Director of Public Safety Masterson. 2. PLEDGE OF ALLEGIANCE Led by Director of Public Works and Community Services McArthur. 3. PRESENTATIONS A. Presentation: Marin/Sonoma Mosquito & Vector Control District – Annual Financial Report Paul Libeu, Rohnert Park’s District Trustee, introduced Philip Smith, District Manager, who presented the update. Councilmember Mackenzie stepped away from dais 5:10 pm City of Rohnert Park Joint Regular Meeting Minutes November 24, 2015 for City Council/Rohnert Park Financing Authority/Successor Agency Page 2 of 7 B. 2015 Infrastructure Champion Award – Public Owner from the North Coast Chapter of the American Council of Engineering Companies to the City of Rohnert Park Development Services Director Pawson presented the award to City Council. Councilmember Mackenzie returned 5:12 pm 4. DEPARTMENT HEAD BRIEFING None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council/RPFA/Successor Agency Joint Regular Meeting, November 10, 2015 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated November 24, 2015 2. RPFA- Cash Report for Month Ending October 2015 3. Housing Successor Agency- Cash Report for Month Ending October 2015 4. Successor Agency- Cash Report for Month Ending October 2015 5. City- Cash Report for Month Ending October 2015 6. Report of Councilmember Callinan’s Appointment of Sandra Waterman; Vice Mayor Belforte’s Appointment of Patrick Reymond; and Mayor Ahanotu’s Appointment of Leonard Carlson to the Mobile Home Rent Appeals Board - terms expiring December 31, 2017 7. Receive Update on Implementation of the Appropriation Amendment Pilot Project C. City Council Resolutions for Adoption: 1. 2015-179 Authorizing and Approving the Deletion of One Public Works Operations Manager Position and One Part-Time Seasonal Maintenance Assistant Position and the Addition of One Management Analyst and One Maintenance Worker I Position in the Public Works Department 2. 2015-180 Approving and Authorizing the Execution of a Grant of Temporary Storm Drain Easement Agreement between the City of Rohnert Park and Vast Oak Properties L.P. and a Grant of Crane Creek Trail Easement Agreement between the City of Rohnert Park and University District LLC and Authorizing the City Manager to Accept the Easements and Take Any Other Necessary Actions 3. 2015-181 Approving a Master Maintenance Agreement with University District LLC and Vast Oaks Property L.P. for the Vast Oaks Phase 1 Development and Authorizing the City Manager to Sign 4. 2015-182 Authorizing and Approving an Offsite Public Improvement and Public Facilities Fee Credit Agreement for Rohnert Park Expressway Improvements and Public Improvement Agreements For Twin Creeks Park, Anderson 53 Water Tank, and In-tract and Hinebaugh Creek City of Rohnert Park Joint Regular Meeting Minutes November 24, 2015 for City Council/Rohnert Park Financing Authority/Successor Agency Page 3 of 7 Trail Landscaping Improvements with the University District LLC and Vast Oak Properties L.P. and Finding this Action Covered Under the Updated Environmental Impact Report for the University District Specific Plan Project as Amended 5. 2015-183 Authorizing and Approving the Fourth Amendment to the Consultant Services Agreement with AECOM Technical Services, Inc., for Professional Planning Services for the Central Rohnert Park Priority Development Area D. Ordinances for Adoption: 1. 892 An Ordinance of the City Council of the City of Rohnert Park Amending Title 9 Chapter 9.66 of the Rohnert Park Municipal Code Relating to Bingo Games E. Authorize the City Manager to Execute Change Orders in an Amount Equal $410,100 for the Rohnert Park Expressway Rehabilitation Project 2013-01 ACTION: Moved/seconded (Belforte/Mackenzie) to approve the Consent Calendar Items B through E; motion amended to approve Item A.1 City Council/RPFA/Successor Agency Joint Regular Meeting, November 10, 2015 as amended, Item 4 -strike “Kate Chavez, Executive Vice President, Sonoma State University Associated Students, Inc. (SSU ASI) (for Shannon Garcia, Legislative Representative) provided the update.”; Item 10 and Item 12- strike “roll call” vote and Item 12 strike “unanimously”. Motion carried unanimously by the following 5-0 roll call vote: AYES: Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None, ABSENT: None. 7. CLOSED SESSION A. Mayor Ahanotu made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 5:15 pm in Conference Room 2A to Consider: 1. Conference with Real Property Negotiators (Government Code §54956.8) Property: 6750 Commerce Blvd. (APN: 143-380-015); 100 Avram Avenue (APNs: 143-380-022 through 029); and 120 Avram Avenue (APN: 143-061-052) City Negotiator: Darrin Jenkins, City Manager Negotiating Parties: Cynthia Wise, Safer Properties Under Negotiation: Price and Terms 2. Conference with Legal Counsel – Anticipated Litigation - Significant exposure to litigation pursuant to Government Code §54956.9(d)(2): (One Case) B. Reconvened Joint Regular Meeting Open Session in Council Chamber at 6:27 pm C. Report on Closed Session (Government Code § 54957.1) Mayor Ahanotu reported: no reportable action. City of Rohnert Park Joint Regular Meeting Minutes November 24, 2015 for City Council/Rohnert Park Financing Authority/Successor Agency Page 4 of 7 8. Consideration of nominations and appointments to the City of Rohnert Park Sister Cities Relations Committee for a two year term expiring 12/31/17 (At Large nomination) City Manager Jenkins presented the item. Recommended Action(s): Reappoint the two committee members who have requested reappointment, Sachiko Knappman and Tadao Kunishi, to two-year terms expiring December 31, 2017. Public Comment: None. ACTION: Moved/seconded (Stafford/Belforte) to reappoint Sachiko Knappman and Tadao Kunishi. Motion carried unanimously by the following 5-0 vote: AYES: Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None, ABSENT: None. 9. Consideration of Second Amendment to Purchase and Sales Agreement for 5870 Labath Avenue to Allow Residential Use Assistant City Manager Schwartz presented the item. Recommended Action(s): Approve Second Amendment to Agreement for Purchase and Sale (Including Joint Escrow Instructions) and Terms of Development for 5870 Labath Avenue (the “Second Amendment”) allowing for residential uses and imposing requirements for a park and on- going revenue. Public Comment: None. ACTION: Moved/seconded (Callinan/Stafford) to Approve Second Amendment to Agreement for Purchase and Sale (Including Joint Escrow Instructions) and Terms of Development for 5870 Labath Avenue (the “Second Amendment”) allowing for residential uses and imposing requirements for a park and on- going revenue. Motion carried unanimously by the following 5-0 vote: AYES: Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None, ABSENT: None. 10. PUBLIC HEARING: (NO EARLIER THAN 6PM –Noticed 11/17/2014) INTRODUCTION OF ORDINANCE – SPECIAL TAX ORDINANCE Proposed City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan Services) – Consideration of Resolutions Establishing the Community Facilities District and Certifying the Results of the Special Tax Election and an Ordinance Levying the Special Tax. Director of Development Services Pawson presented the item. Recommended Action(s): Receive and file the Community Facilities District Report and conduct a public hearing regarding the establishment of Community Facilities District No. 2015-01 (Southeast Specific Plan – Services hereinafter the “CFD”). Adopt a Resolution establishing City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services) authorizing the levy of special taxes and calling an election. Request that the City Clerk tabulate the ballots cast in the special election to be held within Community Facilities City of Rohnert Park Joint Regular Meeting Minutes November 24, 2015 for City Council/Rohnert Park Financing Authority/Successor Agency Page 5 of 7 District No. 2015-01 to enable the qualified electors to consider ballot questions regarding (a) the authorization to levy special taxes within CFD No. 2015-01, (b) the establishment of an appropriations limit for CFD No. 2015-01. Adopt a resolution acting as the legislative body of the City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services), certifying the results of the November 24, 2015 Special Tax Election in said Community Facilities District; introduce and waive the first reading of an ordinance of the City Council of the City of Rohnert Park, acting as the legislative body of the City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services), authorizing the Levy of a Special Tax within the Community Facilities District. Hearing Opened 6:34 pm None. Hearing Closed 6:35 pm ACTION: Moved/seconded (Stafford/Mackenzie) to approve Resolution 2015-184 Authorizing and Approving Establishing City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services) Authorizing the Levy of Special Taxes and Calling an Election Therein. Councilmember Mackenzie reported a correspondence was received from Briggs Law Corporation dated November 24, 2015, in opposition to the item. Motion carried unanimously by the following 5-0 vote: AYES: Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None, ABSENT: None. City Clerk Buergler conducted the election, tabulated the ballots cast, and declared the election results. There was one (1) qualified voter in the Community Facilities District and its ballot was cast. The results of said election and the number of votes cast for Propositions A and B were unanimous, in favor of both propositions. ACTION: Moved/seconded (Belforte/Stafford) to approve Resolution 2015-185 Authorizing and Approving Certifying the Results of the November 24, 2015 Special Tax Election in Said Community Facilities District. Motion carried unanimously by the following 5-0 vote: AYES: Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None, ABSENT: None. ACTION: Moved/seconded (Mackenzie/Callinan) to introduce Ordinance 893 an Ordinance of the City of Council of the City of Rohnert Park, California, Acting in its Capacity as the Legislative Body of the City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services) Authorizing the Levy of a Special Tax within said Community Facilities District. Title read by Mayor Ahanotu. City of Rohnert Park Joint Regular Meeting Minutes November 24, 2015 for City Council/Rohnert Park Financing Authority/Successor Agency Page 6 of 7 Motion carried unanimously by the following 5-0 roll call vote: AYES: Callinan, Mackenzie, Stafford, Belforte, and Ahanotu, NOS: None, ABSTAINS: None, ABSENT: None. 11. Selection of City Council Officers for 2016 - Consideration of nomination and selection of Mayor and Vice Mayor Recommended Action(s): Select the Mayor and Vice Mayor for one (1) year terms for installation at the December 8, 2015 City Council Meeting. A. Selection of Mayor B. Selection of Mayor Pro Tempore (Vice Mayor) Public Comment: None. ACTION: Mayor Ahanotu nominated Vice Mayor Belforte for Mayor and Councilmember Mackenzie for Vice Mayor, seconded by Councilmember Stafford, for one (1) year terms for installation at the December 8, 2015 City Council Meeting. Motion carried unanimously by the following 5-0 vote: AYES: Belforte, Mackenzie, Stafford, Ahanotu, and Callinan, NOS: None, ABSTAINS: None, ABSENT: None. 12. COMMITTEE / LIAISON/ OTHER REPORTS Sonoma County Health Action (11/24) Vice Mayor Belforte reported the universal preschool cost analysis, affordable housing, and tobacco resale license ordinance will be going for a second reading in the first quarter of 2016. City Council agreed to agendize a five (5) minute presentation to discuss the universal preschool. City of Rohnert Park Foundation (11/17) Mayor Ahanotu reported the Board adopted a donation policy, adopted a contribution policy, and granted $1,755 to the Boys and Girls Clubs of Central Sonoma County on behalf of the Community Action Partnership Sonoma County’s Pasitos. 13. COMMUNICATIONS None. 14. MATTERS FROM/FOR COUNCIL A. Council Consideration of Proposed Strategic Plan Workshop Schedule ACTION: The study session will be held at the December 22, 2015 Regular City Council Meeting. 15. PUBLIC COMMENTS None. City of Rohnert Park Joint Regular Meeting Minutes November 24, 2015 for City Council/Rohnert Park Financing Authority/Successor Agency Page 7 of 7 16. ADJOURNMENT Mayor Ahanotu adjourned the joint regular meeting at 6:50 pm. _____________________________________ __________________________________ JoAnne M. Buergler, City Clerk Amy O. Ahanotu, Mayor City of Rohnert Park City of Rohnert Park ITEM NO. 5C1 1 Meeting Date: December 8, 2015 Department: Finance Submitted By: Betsy Howze, Finance Director Prepared By: Betsy Howze, Finance Director Agenda Title: Adoption of Resolution Accepting the Development Impact Fee Report for Fiscal Year July 1, 2014 through June 30, 2015 RECOMMENDED ACTION: Adopt Resolution Accepting the Development Impact Fee Report for Fiscal Year July 1, 2014 through June 30, 2015. BACKGROUND: In 1987 the State enacted Assembly Bill No. 1600, adding Section 66000 et seq. to the Government Code. This law requires that any city imposing development impact fees must report certain information each year. In accordance with this requirement, staff annually reports to the City Council for each development impact fee collected: (a) the fee description; (b) the amount of the fee; (c) the beginning and ending balances of each fund for which the impact fees were collected; (d) the amount of fee collected and the corresponding interest earned; (e) the identification of each public improvement on which fees were expended and the amounts expensed on each such improvement; (f) a description of any interfund transfer, loan or any refund made for each impact fee fund. For items (a) through (f), the information for FY 2014-15 is attached for each development impact fee. ANALYSIS: Pursuant to Government Code Sections 66000 and following, commonly referred to as AB1600, municipalities imposing impact fees are required to prepare an annual report within 180 days after the close of the fiscal year. In addition, for the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, the City is required to make certain findings with respect to that portion of the fund which is unexpended. To be in full compliance with State law, the City must: 1. Spend or commit development impact fees within five years of collecting them; or 2. Adopt a resolution that makes a finding that a reasonable relationship remains between the currect need for the fees and the purpose for which they were originally proposed. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 5C1 2 This report has been prepared for FY 2014-15, which was made available to the public as of November 20, 2015. OPTIONS CONSIDERED: As the City is required to comply with AB 1600 Development Impact Fee in its entirety, no alternatives to the proposed resolution have been considered. FISCAL IMPACT/FUNDING SOURCE: None. Department Head Approval Date: November 23, 2015 City Manager Approval Date: November 23, 2015 City Attorney Approval Date: November 13, 2015 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A - Annual Development Impact Fee Report 3. Attachment 1 to Exhibit A -Annual Report 2015-186 RESOLUTION NO. 2015-186 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING THE DEVELOPMENT IMPACT FEE REPORT FOR FISCAL YEAR JULY 1, 2014 THROUGH JUNE 30, 2015 WHEREAS, pursuant to Government Code Section 66006, the City of Rohnert Park is required to prepare an annual report regarding development impact fees within 180 days after the close of each fiscal year; and WHEREAS, staff has prepared a report that contains the information required by Government Code Section 66006, a copy of which is attached hereto as Exhibit A and incorporated by this reference; and WHEREAS, this report has been made available to the public not less than fifteen (15) days from the date of the next regularly scheduled public meeting. The report has been available for public review at the Clerk’s office and on the City’s website since November 20, 2015; and WHEREAS, Government Code Section 66001 (d) requires a local agency to make findings with respect to any unexpended funds for the fifth fiscal year following the first deposit into the account or fund; and WHEREAS, the City’s Sewer Capacity Charge, Fund No. 120, and the Public Facilities Fee Fund No. 165 met the requirement to expend the funds by the fifth fiscal year following the first deposit into the account or fund; and WHEREAS, the City’s Per Acre Development Fee Fund No. 110 contains unexpended funds; and WHEREAS, Per Acre Development Fee Fund No. 110 fees are to be used for the expansion of the City’s water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies; and WHEREAS, there is a reasonable relationship between the Per Acre Development Fee and its use, because the fee will be used for the expansion of the City’s water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies; and WHEREAS, the approved land used plans and environmental documents for each Specific Plan Area and Planned Development Area in the City require the construction of water storage facilities and these improvements are slated for construction beginning in Fiscal Year 2016-17; and 2015-186 WHEREAS, all funds available in the Per Acre Development Fund, which total $483,239 will be used to fund construction of water storage facilities; and WHEREAS, the City’s Traffic Signalization Fund No. 150 contains unexpended funds; and WHEREAS, Traffic Signalization Fund No. 150 fees are to be used for traffic signals installation in the Rohnert Park Major Thoroughfare District; and WHEREAS, there is a reasonable relationship between the Traffic Signalization Fee and its use, because the fee will be used to fund traffic signal installations or modifications on the Snyder Lane Widening Project; and WHEREAS, the Traffic Signalization Fees have been deposited into the City’s Traffic Signal Fund No. 150 and no additional funds are anticipated to be deposited into this fund because the fee was eliminated in 2004; and WHEREAS, all funds available in the Traffic Signalization Fund, which total $1,502,466 will be used on the Snyder Lane Widening Project for the traffic signalization portion of the project and will be transferred to the project in Fiscal Year 2015-16; and WHEREAS, the Capital Outlay Fund Fee (Fund No. 160) fees are to be used for the acquisition, improvement, and expansion of public parks, playgrounds, open space, recreation facilities, and community facilities such as fire stations, libraries, civic auditoriums, civic centers, and sports stadiums; and WHEREAS, there is a reasonable relationship between the Capital Outlay Fund Fee and its use, because the fee will be used to fund public parks, playgrounds, open space, recreation facilities and community facilities; and WHEREAS, all funds in the Capital Outlay Fund, which total $205,122, will be used for the M Park Tennis Courts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the foregoing recitals are true and correct. BE IT FURTHER RESOLVED that the City Council does hereby find and adopt as follows: 1. In accordance with Government Code Section 66006, the City has conducted an annual review of its development impact fees and capital infrastructure programs and the Council has reviewed the Development Impact Fee Report for the fiscal year 2014-15. 2015-186 2. The funds have been and shall be used for the purposes stated in said report and are necessary to mitigate impacts resulting from development in the City and there is a reasonable relationship between the use of the fees and the type of development project upon which the fee is imposed. 3. The Council hereby approves, accepts and adopts the Development Impact Fee Report for the fiscal year 2014-15. DULY AND REGULARLY ADOPTED this 8th day of December, 2015. CITY OF ROHNERT PARK ____________________________________ Amy O. Ahanotu, Mayor ATTEST: _____________________________ JoAnne M. Buergler, City Clerk Attachment: Exhibit A CALLINAN: _________ MACKENZIE: _________ STAFFORD: _________ BELFORTE: _________ AHANOTU: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 1 Exhibit A CITY OF ROHNERT PARK ANNUAL DEVELOPMENT IMPACT FEE REPORT Fiscal Year July 1, 2014 through June 30, 2015 Issued on November 20, 2015 State Law (Government Code Section 66006), requires each local agency that imposes AB 1600 development impact fees to prepare an annual report providing specific information about those fees. Further, it stipulates that fees imposed on new development have the proper nexus to any project on which they are imposed. AB 1600 imposes certain accounting and reporting requirements with respect to the fees collected. The fees must be segregated from the General Fund and from other funds or accounts containing fees collected for other improvements. Each fund must earn its own interest and be used for the same purpose as the fee collected. The report shall be completed within 180 days after the last day of each fiscal year, and made available to the public at least 15 days in advance of the public meeting at which the report is presented. The following information should be contained in the report: • A description of the type fee in the account or fund. • The amount of the fee. • The beginning and ending balances of each fund for which the impact fees were collected. • The amount of fee collected and the corresponding interest earned. • An identification of each public improvement on which fees were expended and the amounts expensed on each such improvement including the total percentage of the cost of the public improvement that was funded with the fees. • An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement. • A description of any interfund transfer, loan or any refund made for each impact fee fund including the public improvement on which the transferred or loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. • The amount of refunds made due to sufficient funds being collect to complete financing on incomplete public improvements, and the amount of reallocation of funds made due to administrative costs of refunding unexpended revenue exceeded the amount to be refunded. 2 PER ACRE DEVELOPMENT FEE (Fund No. 110) This fee was established per Resolution 79-08 and provides for the expansion of the City’s water system, including but not limited to production, storage, distribution facilities and necessary engineering and planning studies. The City has not programmed capital projects related to water production, storage and distribution facilities, because there are insufficient funds collected at this time. However, the approved land used plans and environmental documents for each Specific Plan Area and Planned Development Area in the City require the construction of water storage facilities. These improvements are slated for construction beginning in Fiscal Year 2016- 17. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: $17,715.00 per acre Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 366,105.98 Adjustment to Fund Balance 279.60 Receipts 115,147.50 Interest 1,705.84 Expenditures 0.00 Ending Balance: $ 483,238.92 Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 09/10 2,490.79$ FY 2010/11 320.80 - - 2,811.59 FY 2011/12 320.80 - - 3,132.39 FY 2012/13 28,642.54 - - 31,774.93 FY 2013/14 334,331.05 - - 366,105.98 FY 2014/15 116,853.34 - 279.60 483,238.92 Totals $ 482,959.32 $ - $ 279.60 483,238.92$ Five Year Revenue Test Result: Five year spent test not met in accordance with Government Code 66001. 3 PER ACRE DEVELOPMENT FEE (Fund No. 110) continued: The table below shows the planned usage of the Per Acre Development Fee funds that were not spent within the 5 year period, but retain a reasonable relationship between the Per Acre Development Fee and its use, because the fee will be used for construction of water storage facilities. % Funded Project #Project Name Expenditure With Fee N/A Wilfred Dowdellt Specific Plan Tank $1,300,000.00 100.00% N/A Sonoma Mtn Village Planned Dev Tank 2,780,000.00 100.00% N/A Stadium Lands Planned Dev Tank 1,490,000.00 100.00% Total Expenditures $5,570,000.00 Per Acre Development Fee Future Public Improvement Projects 4 SEWER CAPACITY CHARGE (Fund No. 120) This fee was established per Resolution 2008-127. The fee served as the mechanism by which the City of Rohnert Park collected from new development the funds necessary to pay for the Incremental Recycled Water Program (IRWP) Capacity Expansion Projects that benefit new development. The City is no longer collecting for Sewer capacity charge. This fee was incorporated into the Public Facilities Fee on November 22, 2011. An outstanding receivable is due in the amount of $4,426. As the receivable is collected, the funds are transferred to the Sewer Enterprise Fund to pay for a portion of the City’s share of the expansion of the Subregional Wastewater System Expansion debt service. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2009/10 2,066,747.48$ FY 2010/11 193,878.63 878,717.95 - 1,381,908.16 FY 2011/12 133,793.40 967,846.44 - 547,855.12 FY 2012/13 340,907.56 888,762.68 - (0.00) FY 2013/14 3,047.62 3,047.62 - (0.00) FY 2014/15 3,007.07 3,007.07 - (0.00) Totals $ 674,634.28 $ 2,741,381.76 $ - -$ Five Year Revenue Test Result: Five year spent test met in accordance with Government Code 66001. % Funded Project #Project Name Expenditure With Fee N/A Subregional Wastewater System 3,007.07$ 100.00% Total Expenditures 3,007.07$ Sewer Capacity Charge Public Improvement FY 14-15 Expenditures Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ - Adjument to Fund Balance 0.00 Receipts 2,735.63 Interest 271.44 Expenditures 3,007.07 Ending Balance: $ - 5 TRAFFIC SIGNALIZATION FEE (Fund No. 150) This fee was established per Resolution 79-84 for the construction of traffic signals at planned intersections. This fee was superseded by the Public Facilities Fee on July 13, 2004. A loan was made from this fund to the General Fund for the Department of Public Safety Roof Project authorized by Resolution 2013-066. Funds were disbursed on a reimbursement basis not to exceed $1.3M with repayment beginning in FY 2015-16 over a period of 7 years. The loan amount was $1,002,397.16. Interest accrues at the LAIF rate. The repayment was accelerated and the loan including interest was repaid in full as of June 30, 2015 in the amount of $1,006,228.87. No other loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2009/10 1,842,713.25$ FY 2010/11 19,393.82 - - 1,862,107.07 FY 2011/12 12,731.13 113,606.28 - 1,761,231.92 FY 2012/13 8,426.66 281,006.91 - 1,488,651.67 FY 2013/14 13,814.32 - - 1,502,465.99 FY 2014/15 4,816.18 - - 1,507,282.17 Totals $ 59,182.11 $ 394,613.19 $ - 1,507,282.17$ Five Year Revenue Test Result: Five year spent test not met in accordance with Government Code 66001. Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 1,502,465.99 Adjument to Balance 0.00 Receipts 0.00 Interest 4,816.18 Expenditures 0.00 Ending Balance: $ 1,507,282.17 6 TRAFFIC SIGNALIZATION FEE (Fund No. 150) continued: The table below shows the planned usage of the Traffic Signalization Fee funds that were not spent within the 5 year period, but retain a reasonable relationship between the Traffic Signalization Fee and its use, because the fee will be used to pay for the signalization portion of the Snyder Lane Widening Project on FY 2015-16; a Medical Center/Snyder and Jasmine project beginning in FY 2015-16, and other future projects noted below. % Funded Project #Project Name Expenditure With Fee 2014-01 Snyder Lane Widening Project 5,467,290.00$ 4.40% Medical Center/Snyder and Jasmine 500,000.00 100.00% Commerce and Snyder 700,000.00 100.00% Signal Capacity Increasing Project 650,000.00 100.00% Total Expenditures 7,317,290.00$ Traffic Signalization Fee Future Public Improvement Projects 7 CAPITAL OUTLAY FUND FEE (Fund No. 160) This fee was established per Ordinance 47 for the acquisition, improvement, and expansion of public parks, playgrounds, open space, recreation facilities, and community facilities such as fire stations, libraries, civic auditoriums, civic centers, and sports stadiums. This fee was superseded by the Public Facilities Fee on July 13, 2004. The money is used as the City has applicable projects. It was anticipated in FY 2013-14 that these funds would be used to pay for the Sports Center Locker Room Retrofit project; however a new funding source, 2007R bond proceeds was identified and used instead. These remaining funds will be transferred to a capital projects fund to pay for the majority of the M Park Tennis Courts rehabilitation in FY 2015-16 and will be exhausted by the end of the fiscal year. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2009/10 215,062.59$ FY 2010/11 2,263.45 - - 217,326.04 FY 2011/12 1,501.53 - - 218,827.57 FY 2012/13 1,124.44 - - 219,952.01 FY 2013/14 648.12 9,645.44 - 210,954.69 FY 2014/15 898.10 6,655.50 (75.32)205,121.97 Totals $ 6,435.64 $ 16,300.94 $ (75.32)205,121.97$ Five Year Revenue Test Result: Five year spent test not met in accordance with Government Code 66001. % Funded Project #Project Name Expenditure With Fee N/A M Section Tennis Courts 6,655.50$ 100.00% Total Expenditures 6,655.50$ Capital Outlay Fund Fee Public Improvement FY 14-15 Expenditures Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 210,954.69 Adjument to Balance (75.32) Receipts 0.00 Interest 898.10 Expenditures 6,655.50 Ending Balance: $ 205,121.97 8 PUBLIC FACILITIES FEE (Fund No. 165) This fee was updated per Resolution 2008-126 and shall be solely used for; (a) the purposes described in the Public Facilities Finance Plan (PFFP); (b) for reimbursing the City for the development’s fair share of those capital improvements already constructed by the City; or (c) for reimbursing developers who have constructed public facilities described in the PFFP or other facility master plans adopted from time to time by the City Council where those facilities were beyond that needed to mitigate the impacts of the developer’s project or projects. All expenditures from this fund are in the form of transfers to capital project funds. In FY 2014-15 an audit adjustment was made that recognized 2 loans that were made in prior fiscal years to this fund for development projects. The first loan was from the former Redevelopment Agency for Eastside Trunk Sewer Phase I in the amount of $10,055,725, and the second was a loan from the Sewer Enterprise fund to catch up for prior year debt service payments that should have been made from this fund in the amount of $1,222,382. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: See Attachment 1 Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 6,471,120.73 Adjustment to Balance Per Audit (11,274,981.16) Receipts 2,741,835.91 Interest 19,774.69 Expenditures 5,869,147.00 Ending Balance: $ (7,911,396.83) Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2009/10 939,229.66$ FY 2010/11 70,556.62 255,550.64 - 754,235.64 FY 2011/12 39,559.83 129,630.54 - 664,164.93 FY 2012/13 13,117,204.97 698,099.58 - 13,083,270.32 FY 2013/14 2,598,968.03 9,211,117.62 - 6,471,120.73 FY 2014/15 2,761,610.60 5,869,147.00 (11,274,981.16)(7,911,396.83) Totals $18,587,900.05 $16,163,545.38 $(11,274,981.16)(7,911,396.83)$ Five Year Revenue Test Result: Five year spent test met in accordance with Government Code 66001. 9 PUBLIC FACILITIES FEE (Fund No. 165) continued % Funded Project #Project Name Expenditure With Fee 2004-08 Water Distribution System Improvements 2,056,950.49$ 94.00% 2005-03 Recycled Water Expansion 29,139.37 100.00% 2007-02 9astside Trunk Sewer - thase II 928,422.48 100.00% 2011-09 5owdell Right of Way Acquistion 206.55 100.00% 2011-11 5owdell Ave Construction 285,328.12 100.00% 2011-12 5owdell Ave Improvement 1,743.00 100.00% 2012-08 5owdell Ave Widening 624.00 100.00% 2012-15 5owdell hxford 236.25 100.00% 2014-01 9STS - thase III/Snyder Lane Widening 1,431,413.65 48.00% N/A Subregional Wastewater System Debt Service 927,961.10 N/A N/A 2005 Sewer COPS Debt Service (Expansion)207,121.99 N/A Total Expenditures $5,869,147.00 Public Facilities Fee Public Improvement FY 14-15 Expenditures Ci t y  of  Ro h n e r t  Pa r k PU B L I C  FA C I L I T I E S  FE E S (J u l y  20 1 4  Up d a t e * ) La n d  Us e  De s i g n a t i o n In f i l l  Ea s t      of   Hw y  10 1 In f i l l  We s t      of   Hw y  10 1 No r t h e a s t   SP A Un i v e r s i t y   Di s t r i c t  SP A S o u t h e a s t  SP A So n o m a   Mo u n t a i n   Vi l l a g e  PD N o r t h w e s t  SP A Wi l f r e d   Do w d e l l  SPAStadium Lands PDCanon Manor SPA Si n g l e  Fa m i l y  Re s i d e n t i a l  (U n i t )  $                       19 , 2 1 0    $                       20 , 7 9 0    $               29 , 8 0 2    $               30 , 2 2 6    $                 27 , 3 6 1    $                 23 , 4 6 3    N/ A    N/ A   N/A  $            21,523  Mu l t i  Fa m i l y  Re s i d e n t i a l  (U n i t )  $                       12 , 3 9 8    $                       13 , 3 8 6    $               18 , 5 4 0    $               18 , 6 4 0    $                 17 , 7 0 6    $                 15 , 1 6 2    $                   13 , 7 6 4    N/ A   $          13,861  $            14,053  Se n i o r  Ho u s i n g  (U n i t )  $                       11 , 7 4 3    $                       12 , 7 3 1    N/ A    N/ A    N/ A    N/ A    N/ A    N/ A   N/A  N/A  As s i s t e d  Li v i n g  (U n i t )    $                       10 , 2 1 2    $                       10 , 7 0 6    N/ A    N/ A    N/ A    N/ A    N/ A    N/ A   N/A  N/A  La n d  Us e  De s i g n a t i o n In f i l l 2 Ea s t      of   Hw y  10 1 In f i l l 2 We s t      of   Hw y  10 1 No r t h e a s t   SP A Un i v e r s i t y   Di s t r i c t  SP A S o u t h e a s t  SP A So n o m a   Mo u n t a i n   Vi l l a g e  PD N o r t h w e s t  SP A Wi l f r e d   Do w d e l l  SPAStadium Lands PDCanon Manor SPA Ge n e r a l  Of f i c e  (e n c l o s e d  ts f )  $                           8, 8 3 6    $                       10 , 2 4 9    NA    $                     9, 2 7 8    $                     9, 2 7 8    $                     9, 2 7 8    $                   10 , 2 4 9    $           10 , 2 4 9   $          10,249  NA  Ho t e l / M o t e l  (e n c l o s e d  ts f )  $                           6, 3 2 5    $                           7, 0 4 9    NA    $                     6, 4 8 8    $                     6, 4 8 8    $                     6, 4 8 8    $                         6, 8 4 4    $                 6,844  $            6,844  NA  Re t a i l  (e n c l o s e d  ts f )  $                       13 , 2 7 2    $                       14 , 1 7 0    NA    $               13 , 5 5 3    $                 13 , 5 5 3    $                 13 , 5 5 3    $                   14 , 1 7 0    $           14 , 1 7 0   $          14,170  NA  Li g h t  In d u s t r i a l  (e n c l o s e d  ts f )  $                           2, 8 4 5    $                           3, 1 7 1    NA    $                     2, 9 4 7    $                     2, 9 4 7    $                     2, 9 4 7    $                         3, 1 7 1    $                 3,171  $            3,171  NA  He a v y  In d u s t r i a l  (e n c l o s e d  ts f )  $                           2, 8 4 5    $                           3, 1 7 1    NA    $                     2, 9 4 7    $                     2, 9 4 7    $                     2, 9 4 7    $                         3, 1 7 1    $                 3,171  $            3,171  NA  Wa r e h o u s e  (e n c l o s e d  ts f )  $                           2, 2 8 8    $                           2, 6 1 5    NA    $                     2, 3 9 1    $                     2, 3 9 1    $                     2, 3 9 1    $                         2, 6 1 5    $                 2,615  $            2,615  NA  Ta b l e  1 Re s i d e n t i a l  Fe e s Pu b l i c  Fa c i l i t i e s  Fe e  Zo n e s Ta b l e  2 No n ‐Re s i d e n t i a l  Fe e s  Ap p l i e d  to  En c l o s e d  Th o u s a n d  Sq u a r e  Fe e t  (T S F ) Pu b l i c  Fa c i l i t i e s  Fe e  Zo n e s *F e e s  ad j u s t e d  by  En g i n e e r i n g  Ne w s  Re c o r d  Co n s t r u c t i o n  Co s t  In d e x  fo r  th e  Sa n  Fr a n c i s c o  Ba y  Ar e a ,  as  au t h o r i z e d  by  Ro h n e r t  Pa r k  Ci t y  Co u n c i l  Resolution No. 2011‐112 Ci t y  of  Ro h n e r t  Pa r k PU B L I C  FA C I L I T I E S  FE E S (J u l y  20 1 4  Up d a t e * ) La n d  Us e  De s i g n a t i o n In f i l l 2 Ea s t      of   Hw y  10 1 In f i l l 2 We s t      of   Hw y  10 1 No r t h e a s t   SP A Un i v e r s i t y   Di s t r i c t  SP A S o u t h e a s t  SP A So n o m a   Mo u n t a i n   Vi l l a g e  PD N o r t h w e s t  SP A Wi l f r e d   Do w d e l l  SPAStadium Lands PDCanon Manor SPA Ge n e r a l  Of f i c e  (g a l l o n ) 68 . 7 5 $                 68 . 7 5 $                NA   11 7 . 0 7 $     11 3 . 7 8 $     11 3 . 7 8 $       68 . 7 5 $           68 . 7 5 $     68.75$      113.78$       Ho t e l / M o t e l  (g a l l o n ) 68 . 7 5 $                 68 . 7 5 $                NA   11 7 . 0 7 $     11 3 . 7 8 $     11 3 . 7 8 $       68 . 7 5 $           68 . 7 5 $     68.75$      113.78$       Re t a i l  (g a l l o n ) 68 . 7 5 $                 68 . 7 5 $                NA   11 7 . 0 7 $     11 3 . 7 8 $     11 3 . 7 8 $       68 . 7 5 $           68 . 7 5 $     68.75$      113.78$       Li g h t  In d u s t r i a l  (g a l l o n ) 68 . 7 5 $                 68 . 7 5 $                NA   11 7 . 0 7 $     11 3 . 7 8 $     11 3 . 7 8 $       68 . 7 5 $           68 . 7 5 $     68.75$      113.78$       He a v y  In d u s t r i a l  (g a l l o n ) 68 . 7 5 $                 68 . 7 5 $                NA   11 7 . 0 7 $     11 3 . 7 8 $     11 3 . 7 8 $       68 . 7 5 $           68 . 7 5 $     68.75$      113.78$       Wa r e h o u s e  (g a l l o n ) 68 . 7 5 $                 68 . 7 5 $                NA   11 7 . 0 7 $     11 3 . 7 8 $     11 3 . 7 8 $       68 . 7 5 $           68 . 7 5 $     68.75$      113.78$       La n d  Us e  De s i g n a t i o n In f i l l 2 Ea s t      of   Hw y  10 1 In f i l l 2 We s t      of   Hw y  10 1 No r t h e a s t   SP A Un i v e r s i t y   Di s t r i c t  SP A S o u t h e a s t  SP A So n o m a   Mo u n t a i n   Vi l l a g e  PD N o r t h w e s t  SP A Wi l f r e d   Do w d e l l  SPAStadium Lands PDCanon Manor SPA Ge n e r a l  Of f i c e  (d i s t u r b e d  ts f )  NA    NA    NA   28 5 . 4 7 $      NA    NA   25 9 . 8 1 $       25 9 . 8 1 $  259.81$     NA  Ho t e l / M o t e l  (d i s t u r b e d  ts f )  NA    NA    NA   28 5 . 4 7 $      NA    NA   25 9 . 8 1 $       25 9 . 8 1 $  259.81$     NA  Re t a i l  (d i s t u r b e d  ts f )  NA    NA    NA   28 5 . 4 7 $      NA    NA   25 9 . 8 1 $       25 9 . 8 1 $  259.81$     NA  Li g h t  In d u s t r i a l  (d i s t u r b e d  ts f )  NA    NA    NA   28 5 . 4 7 $      NA    NA   25 9 . 8 1 $       25 9 . 8 1 $  259.81$     NA  He a v y  In d u s t r i a l  (d i s t u r b e d  ts f )  NA    NA    NA   28 5 . 4 7 $      NA    NA   25 9 . 8 1 $       25 9 . 8 1 $  259.81$     NA  Wa r e h o u s e  (d i s t u r b e d  ts f )  NA    NA    NA   28 5 . 4 7 $      NA    NA   25 9 . 8 1 $       25 9 . 8 1 $  259.81$     NA  Ta b l e  3 No n ‐Re s i d e n t i a l  Fe e s  Ap p l i e d  to  Ga l l o n s  of  Wa s t e w a t e r  Ge n e r a t e d  (G A L ) Pu b l i c  Fa c i l i t i e s  Fe e  Zo n e s Ta b l e  4 No n ‐Re s i d e n t i a l  Fe e s  Ap p l i e d  to  Di s t u r b e d  Si t e  Ar e a  (T S F ) Pu b l i c  Fa c i l i t i e s  Fe e  Zo n e s *F e e s  ad j u s t e d  by  En g i n e e r i n g  Ne w s  Re c o r d  Co n s t r u c t i o n  Co s t  In d e x  fo r  th e  Sa n  Fr a n c i s c o  Ba y  Ar e a ,  as  au t h o r i z e d  by  Ro h n e r t  Pa r k  Ci t y  Co u n c i l  Resolution No. 2011‐112 ITEM NO. 5C2 1 Meeting Date: December 8, 2015 Department: Public Works and Community Services Submitted By: Terrie Zwillinger, Project Coordinator at Public Works & Community Services Agenda Title: Consideration of the Honeybee Pool Heater and Filter Installation Project No. 2015-24 – Finding the Project Exempt from CEQA, Approving and Adopting the Specifications, and Awarding the Construction Contract to Gregory Equipment, Inc. RECOMMENDED ACTION: Staff is recommending that the City Council adopt a resolution approving and adopting the specifications for the Honeybee Pool Heater and Filter Installation Project No. 2015-24, finding such action exempt from California Environmental Quality Act (CEQA), and accepting the bids and awarding the construction contract for the Honeybee Pool Heater and Filter Installation Project No. 2015-24 to Gregory Equipment, Inc. in the amount of $58,811. BACKGROUND: The heater and filter at the Honeybee Pool have reached the end of their useful life and are in need of replacement. The Honeybee Pool Filter and Heater Installation Project is included and funded in the 2015-16 Capital Improvement Program as Project No. PR-82. Staff purchased the heater and filter through a separate bidding process and solicited bids for the installation of the two pieces of equipment via an informal bidding process, consistent with the City’s Purchasing Policy and the Uniform Public Construction Cost Accounting Act. The specifications and cost estimate for the Honeybee Pool Heater and Filter Installation Project were prepared in-house by City staff. The project includes the installation of City furnished pool heater and filter at the Honeybee Pool, as further described below. • Heater Installation o Install 4-inch concrete housekeeping pad under the heater o Provide seismic restraints o Heater Venting – as needed to duct combustion air and effluent as required by heater manufacturer for both intake and exhaust o Install new intake ducting to be routed through south side of the building o Provide flat roof cap with turned down flange, fastened to existing roof jack. New cap to incorporate properly sized roof jack and flashing to facilitate 8 inch Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 5C2 2 schedule 40 PVC vent pipe and exhaust hood. Paint all sunlight exposed PVC white. • Filter Installation o Install a 4-inch concrete housekeeping pad under the filters o Provide seismic restraints o Replace all filter plumbing with Schedule 80 PVC o Run the pipes for the filter the same elevation as the filter o Support manifold pipes with brackets o Remove solar pipes and cap at the pit and ceiling The construction estimate for this project was $55,000. Lap swim and swim hours will be moved to Benicia Pool during construction. The swim leagues have been notified of the upcoming work. ANALYSIS: The City of Rohnert Park Municipal Code Title 3, Chapter 3.04, Section 3.04.020 provides that the City's purchasing functions shall be governed by the City's purchasing policy. An invitation to bid was provided to the builders exchanges and interested contractors on October 22, 2015, consistent with City of Rohnert Park Purchasing Policy Section 3.6.6F Contracts for Public Projects which defers to the Uniform Construction Cost Accounting Procedures (UCCAP) set forth in the Uniform Public Construction Cost Accounting Act. This project was informally bid. This project involves replacing portions of the recirculation system associated with the heater, filters. Because of the potential for additional portions of the system needing to be replaced once construction begins, and the potential for unforeseen costs associated with the modification to the existing building, staff recommends providing the City Manager authority to sign up to 15% of the construction contract award amount in contract change orders. The project was advertised for bid on October 22, 2015 and two pre-bid meetings were held; one on October 28, 2015 and one on November 9, 2015. Three contractors attended the meetings. Bid Analysis Bids were opened on November 16, 2015 and staff received two (2) bids, as listed below: No. Contractor Bid Amount 1 Gregory Equipment, Inc. Redding, CA $58,811 2 Waterworks Industries, Inc. Windsor, CA $71,900 Staff reviewed the bids for responsiveness and contractor responsibility. The apparent low bidder is Gregory Equipment, Inc with a bid of $58,811. ITEM NO. 5C2 3 Total Project Budget The total recommended cost to award the construction contract to Gregory Equipment, Inc. is $58,811. The total estimated project costs, including the previously purchased filter and heater are as follows: Item Amount Construction Cost from Gregory Equipment, Inc $58,811 Total Recommended Construction Contract Award $58,811 15% Construction Contingency $8,821 Filter $27,908 Heater $26,644 Total Project Cost $122,184 Total Project Budget $175,000 Staff recommends that the City Council approve and adopt the specifications, accept the bids, and award a contract to the lowest responsible and responsive bidder, Gregory Equipment, Inc. Adopting the resolution would find the project to be exempt under CEQA regulations. Timeline If the City Council awards the bid, construction of the project would occur between January 4 and January 22, 2016 when pool use is at its lowest. ENVIRONMENTAL ANALYSIS: The Project involves removal and replacement of existing equipment – a pool heater and filter - and there will be no expansion of the existing use of the pool as a result of this work, it simply maintains the pool in working order. Therefore, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of the CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). OPTIONS CONSIDERED: This project was designed to replace components of the facility. If the equipment is not replaced as soon as possible, the equipment is likely to fail leading to pool closures and/or the work will have to be done at a time when pool use is higher. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The project is funded from FY 2015-16 Capital Improvements Project No. PR-82, Project No. 2015-24. The approved adopted budget for this project in FY 2015-16 is $175,000. ITEM NO. 5C2 4 Department Head Approval Date: 11/17/15 City Manager Approval Date: 11/30/15 City Attorney Approval Date: 11/18/15 Finance Director Approval Date: 11/20/15 Attachments (list in packet assembly order): 1. Attachment A (Honeybee Pool Project Location Map) 2. Attachment B Resolution approving and adopting the specifications for the Honeybee Pool Heater and Filter Installation Project, finding the project exempt from CEQA, and accepting the bids and awarding the contract for the Honeybee Pool Heater and Filter Installation Project No. 2015-24 to Gregory Equipment, Inc in an amount of $58,811. a. Exhibit A to the Resolution (Contract) ATTACHMENT A – LOCATION OF HONEYBEE POOL 1170 GOLF COURSE DRIVE, ROHNERT PARK, CA 94928 1 2015-187 RESOLUTION NO. 2015-187 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING THE SPECIFICATIONS FOR THE HONEYBEE POOL HEATER AND FILTER INSTALLATION PROJECT NO. 2015-24 AND AWARDING THE CONTRACT TO GREGORY EQUIPMENT, INC., AND FINDING THE PROJECT EXEMPT FROM CEQA WHEREAS, the Honeybee Pool Heater and Filter Installation Project No. 2015-24 (“Project”) will install a city-furnished heater and filter system to replace the existing systems at Honeybee Pool; and WHEREAS, the City of Rohnert Park Municipal Code Title 3, Chapter 3.04, Section 3.04.020 provides that the City's purchasing functions shall be governed by the City's purchasing policy; and WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 3.6.6F Contracts for Public Projects which defers to the Uniform Construction Cost Accounting Procedures (“UCCAP”) set forth in the Uniform Public Construction Cost Accounting Act, an invitation to bid via the informal bid process was provided to the builders exchanges and interested contractors on October 22, 2015, for the Project; and WHEREAS, the specifications for the Project were designed by City staff; and WHEREAS, the Project was advertised for bid and bids were opened on November 16, 2015; and WHEREAS, Public Works staff reviewed the bids received for responsiveness; and WHEREAS, Public Works staff determined that Gregory Equipment, Inc, submitted the lowest cost bid and is the lowest responsive and responsible bidder; and WHEREAS, the Project is funded through the Approved FY 2015/16 Capital Improvement Plan funds; and WHEREAS, because potential for additional portions of the recirculation system needing to be replaced once construction begins, and the potential for unforeseen costs associated with the modification to the existing building, staff recommends providing the City Manager authority to sign up to 15% of the construction contract award amount in contract change orders. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: Section 1. The above recitals are true and correct and material to this Resolution. Section 2. In making its findings the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials. Section 3. The Project is categorically exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant CEQA Guidelines sections 15301 (Existing 2 2015-187 Facilities) and 15302 (Replacement or Reconstruction) (14 Cal. Code Regis. §§ 15301, 15302), and therefore directs staff to file a Notice of Exemption for the project. Section 4. The specifications for the Honeybee Pool Heater and Filter Installation Project No. 2015-24 is hereby approved and adopted. Section 5. In accordance with California Public Contract Code Section 20160 et seq. and following any other applicable laws, the bids for the Project are accepted, and that Gregory Equipment, Inc. is hereby found to be the lowest responsive and responsible bidder and any irregularities in such bid are waived in accordance with applicable law. Section 6. An agreement by Gregory Equipment, Inc. and the City of Rohnert Park for the Project in the amount of Fifty-eight Thousand, Eight Hundred Eleven dollars ($58,811) has been prepared by the City. Section 7. The City Manager is hereby authorized and directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park, including execution, if necessary, in substantially similar form to the agreement attached hereto as Exhibit “A,” and incorporated by this reference, subject to minor modifications by the City Manager or City Attorney. Section 8. City staff is hereby directed to issue a Notice of Award to Gregory Equipment, Inc. for this project. Section 9. This Resolution shall become effective immediately. Section 10. All portions of this Resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining Resolution portions shall continue in full force and effect, except as to those Resolution portions that have been adjudged invalid. The City Council of the City of Rohnert Park hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional. DULY AND REGULARLY ADOPTED this 8th day of December, 2015. CITY OF ROHNERT PARK ____________________________________ Amy O. Ahanotu, Mayor ATTEST: _____________________________ JoAnne M. Buergler, City Clerk Attachment: Exhibit “A” CALLINAN: _________ MACKENZIE: _________ STAFFORD: _________ BELFORTE: _________ AHANOTU: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 1 EXHIBIT A TO THE RESOLUTION C O N T R A C T HONEYBEE POOL HEATER AND FILTER INSTALLATION PROJECT PROJECT NO. 2015-24 THIS AGREEMENT, made and entered into this ____ day of December, 2015, by and between Gregory Equipment, Inc., hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". W I T N E S S E T H : WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor must perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on December 8, 2015 the items and quantities of which are more particularly set forth in the Contractor's bid therefor on file in the office of the City Clerk, except work to be performed by subcontractors as set forth in the Contractor’s bid and for which the Contractor retains responsibility. 2. Time of Performance and Liquidated Damages: The Contractor must begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and must diligently prosecute the same to completion within 15 working days of that Notice, specifically from January 4 through January 22, 2016. The Contractor acknowledges and agrees that time is of the essence with respect to Contractor’s work and that Contractor shall diligently pursue performance of the work. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council must have authorized, the Contractor must pay to the City liquidated damages in the amount of $1,000 per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. 2 The award of the contract is for a total amount of Fifty-eight Thousand, Eight Hundred Eleven dollars ($58,811) base bid. 4. Component Parts and Interpretation: This contract must consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement b) Notice Inviting Proposals c) Instruction and Information to Bidders d) Accepted Proposal, with all attachments and certifications e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards In the event of conflict between these documents, the following order of precedence will govern: this contract; change orders; supplemental agreements and approved revisions to plans and specifications; special conditions; standard specifications; detail plans; general plans; standard plans; reference specifications. In the absence of a controlling or contrary provision in the foregoing, the Standard Specifications (2010 edition) of the California Department of Transportation shall apply to this project. 5. Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City. 6. Prevailing Wages: Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract will be on file in, and available at, the office of the Director at 601 Carmen Drive, Camarillo, California 93010. Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records. 3 Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor may forfeit as a penalty to City up to $200.00 for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations. If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following). 7. Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810 and following, eight hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. 8. Apprentices: Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any Subcontractor under him. Section 1777.5, as amended, requires the Contractor or Subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases must not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for 4 certificate, or B. When the number of apprentices in training in that area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the assignment of an apprentice to any work performed under a public works Contract would create a condition which would jeopardize his life or the life, safety, or property of fellow employees or the public at large, or if the specified task to which the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman, or E. When the Contractor provides evidence that he employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship program if he employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. The Contractor and any Subcontractor under him must comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 9. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor must not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 10. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and must for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. 5 The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 11. Indemnity and Insurance: To the fullest extent permitted by law, Contractor must indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor’s activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and must continue to bind the parties after termination/completion of this Agreement. Contractor shall procure and maintain throughout the time for performance of the work under this Contract the insurance required by the Special Provisions. The requirement that Contractor procure and maintain insurance shall in no way be construed to limit the Contractor’s duty to indemnify City as provided in the paragraph above. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 12. City Right of Termination and Right to Complete the Work. The City may terminate the Contract when conditions encountered during the work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of any of the following is a default by Contractor under this Contract: A. Contractor refuses or fails to prosecute the Work or any part thereof with such diligence as will insure its completion within the time specified or any permitted extension. B. Contractor fails to complete the Work on time. C. Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency. D. Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified. E. Contractor fails to make prompt payment to any subcontractor or for material or labor. 6 F. Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work. G. Contractor breaches or fails to perform any obligation or duty under the Contract. Upon the occurrence of a default by Contractor, the Director will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are made, as determined by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents. In event of any such termination, City will also immediately serve written notice of the termination upon Contractor’s surety. The surety will have the right to take over and perform pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable to City for any and all excess costs or other damages incurred by City in completing the Work. If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary for the completion of the Work. 13. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section must include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor must be the beneficial owner of any securities substituted for moneys withheld and must receive any interest thereon. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in Section 22300 for securities deposited by the Contractor. Upon satisfactory completion of the 7 Contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section. Any escrow agreement entered into pursuant to this section must contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and c. The termination of the escrow upon completion of the contract. 14. General Provisions A. Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations. B. Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Contract. C. Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties. D. Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract. E. Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void. F. Counterparts, Facsimile or other Electronic Signatures. This Contract may be executed in several counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. Amendments to this Contract will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature. G. Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. 8 Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract. H. Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party. I. Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision. J. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK GREGORY EQUIPMENT, INC ____________________________________ City Manager Date Name/Title Date Per Resolution No. __________adopted by the Rohnert Park City Council at its meeting of ___________________, 2015 ATTEST: APPROVED AS TO FORM: ____________________________________ City Clerk City Attorney ITEM NO. 5C3 1 Meeting Date: December 8, 2015 Department: Administration Submitted By: Don Schwartz, Assistant City Manager Prepared By: Don Schwartz, Assistant City Manager Agenda Title: Approve resolution of support for and authorize staff to send a letter from the Mayor in support of Child Parent Institute’s grant application for mental health and family support services for students and their families in the Cotati-Rohnert Park Unified School District RECOMMENDED ACTION: Approve resolution of support for and authorize staff to send a letter from the Mayor in support of Child Parent Institute’s (CPI) grant application for the Raising Successful Kids Programs for students and families in the Cotati-Rohnert Park Unified School District. BACKGROUND: The Sonoma County Community Development Commission (CDC) annually makes grants available to community-based organizations for health and human services. City staff, in collaboration with the School District and the Child Parent Institute (a local provider of mental health services to families) has identified the need for student mental health assessment and treatment, parent education, and basic needs resource assistance as very high priority for our community. The grant application process requires the endorsement of the local jurisdiction in which the services will be provided, including a resolution at a minimum and ideally with a letter of support. The Child Parent Institute is submitting a grant application to the County CDC to support and expand the Raising Successful Kids Program. The program has been providing school-based mental health counseling since August 2014 and serves four elementary and two middle schools in Rohnert Park. The current application is for $86,000 in FY 2016/17 with the request to be considered for three years of funding. The grant application points to a partnership established with the City and the Cotati-Rohnert Park School District to continue providing school-based mental health counseling and begin offering parent education/coaching services as well as basic needs resource assistance. This package of services are community-focused, emphasize the strengths in families, are culturally sensitive, and have demonstrated success. This program builds on CPI’s extensive experience providing mental health services to Sonoma County children, serving at-risk families with parent education and coaching, and supporting families facing overwhelming life challenges with resource assistance using a case management model. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 5C3 2 The Raising Successful Kids Program participants are referred by school teachers and administrators. Program staff comes into the schools to meet with the children and their parents and assess their needs. Mental health sessions for participating students are conducted on the school premises whenever possible. When desired, parent education and coaching will be provided to the parents in their homes, a model which CPI has been using for years with extremely high rates of success. If needed, resource assistance can be provided at the CPI Family Resource Center, located on the grounds of the Technical Middle School, and can include a broad range of support services, from short-term emergency assistance with food, rent, or utility bill assistance to referrals for health insurance coverage or care, to assistance with household budget making and with filling out job applications. Raising Successful Kids utilizes the best practice of providing wrap-around family services to students with significant mental health needs. Great need exists in Rohnert Park for Raising Successful Kids and programs like it. The Sonoma County Human Services Department reported that Rohnert Park has the third highest number of child abuse allegations in the County, both in absolute terms (137 allegations made in 2012) and in allegations per 1,000 children (16.0). According to last year’s Portrait of Sonoma County, Section A of Rohnert Park has a Human Development Index of 3.75, significantly below the County Index of 5.42, the state Index of 5.39, and the national Index of 5.07. This means that, on average, residents of Section A have a lower median income, lower level of education, and shorter life expectancy. The three schools to first host the Program are located in the A and B sections: John Reed Primary School, Waldo Rohnert Primary School, and Technology Middle School. Additionally, Raising Successful Kids has been serving students in University Elementary School at La Fiesta, Monte Vista Elementary School, and Lawrence Jones Middle School. The staff of these schools have referred many cases of children who exhibit great need for more support and mental health therapy in order to succeed in school and later life. These schools are ideal springboards for the Raising Successful Kids Program to expand to all Rohnert Park elementary and middle schools, and later to be offered throughout Sonoma County. There are no impacts of this request on City services or finances. The City is not funding the program; it is endorsing an application for the Sonoma County Community Development Commission to fund the program. Department Head Approval Date: N/A City Manager Approval Date: December 1, 2015 City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1. Resolution of Support 2. Letter of Support 1 RESOLUTION NO. 2015-188 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK SUPPORTING A GRANT APPLICATION FROM THE CHILD PARENT INSTITUTE TO INITIATE THE RAISING SUCCESSFUL KIDS PROGRAM IN THE COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT WHEREAS; the Portrait of Sonoma report issued by the Sonoma County Department of Health Services found that some areas in Rohnert Park, particularly the A and B sections, have a significantly lower ranking on the Human Development Index than other parts of the City and Sonoma County; and WHEREAS, many Rohnert Park families face significant socio-economic stresses that can be addressed with programs such as Raising Successful Kids that serves at-risk families with parent education and coaching, and supports families facing overwhelming life challenges with resource assistance using a case management model; and WHEREAS many Rohnert Park students requiring special academic support also have social/emotional needs and would greatly benefit from mental health counseling; and WHEREAS, the Child Parent Institute can offer the Raising Successful Kids program in collaboration with local schools in the Rohnert Park-Cotati area with funding support; and Sonoma County through the Community Development Commission has funds available on a competitive basis which could provide the needed funding support NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby endorse and support an application by the Child Parent Institute for funding support from Sonoma County and the County’s Community Development Commission for the Raising Successful Kids Program. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 8th day of December, 2015. CITY OF ROHNERT PARK ____________________________________ Amy Ahanotu, Mayor ATTEST: ______________________________ JoAnne M. Buergler, City Clerk CALLINAN: _________ MACKENZIE: _________ STAFFORD: _________ BELFORTE: _________ AHANOTU: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 130 Avram Avenue ♦ Rohnert Park CA ♦ 94928 ♦ (707) 588-2226 ♦ Fax (707) 794-9248 www.rpcity.org City Council Amy O. Ahanotu Mayor Gina Belforte Vice Mayor Joseph T. Callinan Jake Mackenzie Pam Stafford Councilmembers ________________ Darrin Jenkins City Manager Don Schwartz Assistant City Manager Michelle Marchetta Kenyon City Attorney Alexandra M. Barnhill Assistant City Attorney JoAnne Buergler City Clerk Betsy Howze Finance Director Brian Masterson Director of Public Safety John McArthur Director of Public Works and Community Services Mary Grace Pawson Director of Development Services Victoria Perrault Human Resources Director December 8, 2015 Community Development Committee c/o Kathleen Kane, Executive Director Sonoma County Community Development Commission 1440 Guerneville Road Santa Rosa, CA 95403 RE: Letter Supporting Child Parent Institute’s Grant Application for Raising Successful Kids Program Dear Community Development Committee, Please receive this letter and the attached resolution adopted by the City of Rohnert Park in support of the Child Parent Institute’s application for funding to initiate the Raising Successful Kids Program in Cotati and Rohnert Park. This grant application addresses the need for support for families and children facing significant socio-economic stress as well as for children with learning and other disabilities exacerbated by social/emotional challenges. These needs are addressed via the collaborative efforts of CPI, the Cotati- Rohnert Park Unified School District, and the City. The Raising Successful Kids program focuses on Rohnert Park’s A and B sections (identified in the Portrait of Sonoma County neighborhoods ranking amongst the lowest in the County on the Human Development Index) and on BEST classrooms which provide special academic support to students who need it. These needs are substantial and out-strip the few services available in Rohnert Park to meet them. We appreciate your consideration of the Child Parent Institute’s grant request. Sincerely, Amy Ahanotu Mayor ITEM NO. 5C4 1 Meeting Date: December 8, 2015 Department: Development Services Submitted By: Eydie Tacata, Management Analyst Prepared By: Eydie Tacata, Management Analyst Agenda Title: Endorsing and Prioritizing the City of Rohnert Park ADA Transition Plan and Implementation Project and the Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal for FY 2016-2017 Community Development Block Grant Funding Application RECOMMENDED ACTION: Consider adoption of a resolution endorsing and prioritizing funding applications for the City of Rohnert Park ADA Transition Plan and Implementation Project and the Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal for FY 2016-2017 Community Development Block Grant Funding Program. BACKGROUND: The Community Development Block Grant (“CDBG”) Program was created by the federal Housing and Community Development Acts of 1974 and 1987, with its primary objective being the development of viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons. The Sonoma County Community Development Commission (“SCCDC”) is the designated local administrative body for the CDBG Program. All funding proposals from municipalities must be submitted to the SCCDC with city/town council resolutions endorsing proposed projects. Staff seeks Council endorsement of two projects: (1) the City of Rohnert Park ADA Transition Plan and Implementation Project (“ADA Transition Plan”) and (2) the Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal (“Laguna Bridge ADA Project”). DISCUSSION: ADA Transition Plan and Implementation Project The City needs to update its ADA Self-Evaluation and Transition Plan to guide the City in providing adequate, barrier-free access to public services, programs and facilities. The “Self- Evaluation” portion of the ADA Self-Evaluation and Transition Plan addresses policies and programs, while the “Transition Plan” deals with identification, assessment, project development, and implementation of removal of barriers to persons with disabilities. While primarily programmatic, the Self-Evaluation analysis and recommendations often directly shape Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 5C4 2 the Transition Plan projects. CDBG program funding has been utilized by eligible Sonoma County agencies on stand-alone ADA upgrade projects, as well as multi-year, phased ADA Transition Plan implementation, including assessments of potential project locations for barriers, NEPA environmental clearance, project design and construction. Staff has prepared a CDBG funding application to request $75,000 in CDBG funds for the City of Rohnert Park ADA Transition Plan and Implementation (“ADA Transition Plan”) – essentially the “transition plan” portion of the overall ADA Self-Evaluation and Transition Plan – and other pre-construction activities to prepare projects for design and construction as future funding is available. The requested grant will specifically fund the following activities: • Assessments of City facilities to identify architectural barriers that limit accessibility compared to the 2013 California Building Code Chapter 11B and July 1, 2015 Supplement, 2010 Federal ADA Standards for Accessible Design, and Accessibility Guidelines for Outdoor Developed Areas in the Architectural Barriers Act (as applicable for outdoor spaces) • Development of concept solutions and planning-level cost estimates for each barrier removal project • NEPA environmental documentation and clearance. The ADA Transition Plan will also address barriers in the public right-of-way adjacent to schools within City limits. Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal Project The Laguna Bike and Pedestrian Bridge is located along the Commerce Boulevard Bike Path where it crosses the Laguna Channel, just west of the intersection of Old Redwood Highway, Southwest Boulevard and Commerce Boulevard. Over the past several years, the City has received complaints about the bridge approach, in particular, a significant “lip” that repeatedly forms at the junction between the asphalt path and the bridge structure. It has been observed that the path is well-traveled by persons with mobility devices such as motorized wheelchairs which might have difficulty with the bridge approach and the uneven junction. Staff has prepared a CDBG funding application to request $48,750 for the Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal to remove the access barrier. Project Endorsement and Prioritization Obtaining an endorsement of the projects from the City Council is a requirement of the funding application. Endorsement of the projects does not constitute an obligation to proceed with or construct the projects should grant funding not be obtained or in sufficient amount to make the projects feasible. The attached resolution also prioritizes the two projects, should the grant award be insufficient to cover both funding requests. Staff recommends giving higher funding priority for CDBG funding to the ADA Transition Plan as this project is in the City’s Strategic Plan for completion, will identify projects for future grant funding, and is also necessary for other grant funding compliance such as Federal transportation funds. ITEM NO. 5C4 3 Staff recommends the City Council approve the resolution endorsing and prioritizing funding applications for the ADA Transition Plan and the Laguna Bike and Pedestrian Bridge ADA Barrier Removal for FY 2016-2017 Community Development Block Grant Funding Program. Upon approval of the resolution, the funding application (Exhibits A and B to Resolution) will be completed and finalized with the resolution and other required attachments and submitted by the deadline of December 18, 2015. FISCAL IMPACT: The Sonoma County Community Development Commission 2016-17 Funding Policies do not require a funding match for the capital projects applications for CDBG funds. However, the SCCDC staff has stressed that the CDBG funding is not meant to be the only funding source for projects, and the amount of match offered by funding applicants has been a consideration in the funding allocation process in the past. For the ADA Transition Plan, General Fund monies are identified as the funding match. $40,000 is budgeted in the approved FY 2015-16 City Budget for the ADA Self-Evaluation and Transition Plan. For the Laguna Bridge project, $10,000 in Gas Tax funds is identified as the funding match, which will need to be budgeted should this project be successfully grant-funded with CDBG monies. Department Head Approval Date: 12/01/15 Finance Director Approval Date: N/A City Manager Approval Date: 12/01/15 City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A to the Resolution: Sonoma County Community Development Commission Funding Application for City of Rohnert Park ADA Transition Plan and Implementation Project 2. Exhibit B to the Resolution: Sonoma County Community Development Commission Funding Application for Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal Project RESOLUTION NO. 2015-189 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING AND PRIORITIZING THE CITY OF ROHNERT PARK ADA TRANSITION PLAN AND IMPLEMENTATION PROJECT AND THE LAGUNA BIKE AND PEDESTRIAN BRIDGE APPROACH ADA BARRIER REMOVAL FOR FY 2016-2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING APPLICATION WHEREAS, the Community Development Block Grant (“CDBG”) program was created to develop viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons; WHEREAS, City of Rohnert Park staff have identified two projects -- the City of Rohnert Park ADA Transition Plan and Implementation Project (“ADA Transition Plan”) and the Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal (“Laguna Bridge ADA Project”) – to meet the goals of the CDBG program, including “eliminating blighting influences and the deterioration of property and facilities; increasing access to quality public and private facilities and services…” as stated in the Sonoma County Community Development Commission 2016-17 Funding Policies, Sec. II: Funding Goals and Objectives; WHEREAS, City staff have prepared two applications requesting grant funding from the FY 2016-2017 Sonoma County Community Development CDBG Program for the ADA Transition Plan and Laguna Bridge ADA Project; WHEREAS, the Sonoma County Community Development Commission (“SCCDC”) as the designated local administrative body for the CDBG Program requires that a municipality submitting CDBG program funding applications must include a City/Town Council Resolution endorsing projects for which CDBG funding is being pursued; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby endorse and prioritize in order, the following projects for requests of funding from the FY 2016/2017 Sonoma County Community Development CDBG Program: (1) City of Rohnert Park ADA Transition Plan and Implementation, and (2) Laguna Bike and Pedestrian Bridge Approach ADA Barrier Removal. BE IT FURTHER RESOLVED that the City Council approves the attached applications (Exhibits A and B) for CDBG funds and authorizes the City Manager or his designee to submit the application in substantially similar form and adjust the funding request based on any new information that may be submitted prior to the decision of the Sonoma County Board of Supervisors. ( 2 ) 2015-189 DULY AND REGULARLY ADOPTED this 8th day of December, 2015. CITY OF ROHNERT PARK ____________________________________ Amy O. Ahanotu, Mayor ATTEST: _____________________________ JoAnne M. Buergler, City Clerk Attachments: Exhibits A and B CALLINAN: _________ MACKENZIE: _________ STAFFORD: _________ BELFORTE: _________ AHANOTU: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION Rev 10/2011 FUNDING APPLICATION: Capital Projects (Non-Housing) Application Summary Sheet City of Rohnert Park City of Rohnert Park ADA Transition Plan Legal Name of Organization Program Name Agency DUNS Number: 021773106 Various locations within the City of Rohnert Park (See Table 1 and Project Location Maps) Physical Location of Activities (if more than one location, please provide primary location) Amount Projected Budget Requested: $ 75,000 for this Program: $ 115,000 CONTACT INFORMATION Darrin Jenkins, City Manager, djenkins@rpcity.org City Manager/Executive Director: Name, Title & Email address Jeffery Beiswenger, Planner III, jbeiswenger@rpcity.org Contact Person: Name, Title & Email address 130 Avram Avenue, Rohnert Park, California 94928 Mailing Address of Organization (707) 588-2253 (707) 794-9242 www.rpcity.org Telephone Fax Organization website address CDC Date and Time Stamp EXHIBIT A to RESOLUTION 3 Rev 10/2014 PART I Summary Project or Program Description: This section will be incorporated into the staff reports provided to the Community Development Committee, the Technical Advisory Committee and the Board of Supervisors. Descriptions MUST BE 125 words or less. The description will not be edited and will be truncated at 125 works. The ADA Transition Plan and Implementation Project is a multi-year phased project to assess City facilities and identify architectural barriers limiting accessibility as defined in the 2013 California Building Code Chapter 11B and July 1, 2015 Supplement, 2010 Federal ADA Standards for Accessible Design, and Accessibility Guidelines for Outdoor Developed Areas in the Architectural Barriers Act (as applicable for outdoor spaces); develop concept solutions and planning level cost estimates for each barrier removal project; create a prioritized project list; conduct NEPA environmental documentation and clearance; and implement projects as funding is available. The ADA Transition Plan and Implementation Project will also address barriers in public rights-of-way adjacent to City facilities and schools within City limits. PART II PROJECT TYPE Answer only ONE of the following four questions below based on the project type: 1. Facilities (ADA Restroom retrofit, New facilities, Improvements, Capital renovation) Project Street Address: (see Table 1 below for locations to be assessed in ADA Transition Plan) Assessors Parcel Number: (see Table 1) Census Tract: (see Table 1) Is project in the 100 year flood plain? (see Table 1) Please list the FEMA FIRM panel number: (see Table 1) Is the project, or any part of it, located within the limits of any city? All locations are within city limits If yes, which city? Rohnert Park Status of Site Control: Identify the form of site control (whether ownership, lease, or option agreement) Can site acquisition be obtained within 12 months? All locations in Table 1 are owned by the City of Rohnert Park. Attach a copy of Site Control: If applying for funds to acquire the site, attach a copy of a current appraisal, if available* * The appraised value must fully secure the Commission’s loan(s). In addition, the total purchase price may not exceed the “reasonable cost” for the property. EXHIBIT A to RESOLUTION 4 Rev 10/2014 Table 1:  Locations for ADA Transition Plan Assessment and Potential Projects  Facility Site Address APN  Census  Tract  In 100‐year  flood  plain?   FEMA FIRM  panel  Rohnert Park City Hall 130 Avram Avenue 143‐061‐053 1513.05 No 06097C0879E  Department of Public Safety  Headquarters 500 City Center Drive 143‐051‐080 1513.05 No 06097C0877E  Rohnert Park Animal Shelter 301 J. Rogers Lane 143‐040‐130 1512.01 No 06097C0877E  Rohnert Park Senior Center 6800 Hunter Drive 143‐051‐061 1513.05 No 06097C0877E  Callinan Sports and Fitness Center 5405 Snyder Lane 143‐330‐070 1513.06 No  06097C0881E,  06097C0877E  Rohnert Park Community Center 5401 Snyder Lane 143‐330‐070 1513.06 No 06097C0881E  Spreckels Performing Arts Center 5409 Snyder Lane 143‐330‐070 1513.06 No 06097C0881E  Burton Avenue Recreation Center 7421 Burton Avenue 143‐160‐014 1513.01 No 06097C0879E  Gold Ridge Center 1455 Golf Course Drive 160‐400‐055 1513.09 No 06097C0881E  Foxtail Golf Center 100 Golf Course Drive  143‐360‐046, ‐ 048, 160‐010‐ 021, ‐032, ‐003,  143‐280‐061,‐ 078, ‐021, ‐075   1513.08,  1513.07 No 06097C0877E  Ladybug Park Recreation Building 8517 Liman Way 046‐201‐053 1512.03 No 06097C0879E  Girl Scout Hut 295 Santa Alicia Drive 143‐061‐016 1513.05 No 06097C0879E  Boys and Girls Club  7450 Santa Barbara  Drive 143‐160‐008 1513.01 No 06097C0879E  City Center Plaza 475 City Center Drive 143‐051‐077 1513.05 No 06097C0877E  Alicia Park 300 Arlen Drive 143‐061‐016 1513.05 No 06097C0879E  Benicia Park  7471 Santa Barbara  Drive 143‐160‐008 1513.01 No 06097C0879E  Caterpillar Park 7430 Circle Drive  143‐632‐032, ‐ 030, 143‐692‐ 008 1513.10 No 06097C0879E  Colegio Vista Park 1200 Southwest Blvd 143‐340‐031 1513.10 No 06097C0879E  Dorotea Park  895 Santa Dorotea  Circle  143‐410‐013,  159‐440‐034 1513.08 No 06097C0877E  Eagle Park 1115 Emily Avenue 143‐311‐021 1513.08 No 06097C0877E  Golis Park 1450 Golf Course Drive 160‐390‐047 1513.09 No 06097C0877E  Honeybee Park 1170 Golf Course Drive 143‐280‐073 1513.07 No 06097C0877E  Ladybug Park 8517 Liman Way 046‐201‐053 1512.03 No 06097C0879E  Magnolia Park 1401 Middlebrook  047‐500‐003, ‐ 008 1513.11 No 06097C0883E  Rainbow Park 1345 Rosana Way 047‐400‐084 1513.10 No 06097C0883E  Roberts Lake Park 5010 Roberts Lake Road 160‐010‐032 1513.07 No 06097C0877E  Sunrise Park 5201 Snyder Lane 143‐330‐036 1513.06 No  06097C0881E,  06097C0877E  Benicia Pool 7469 Bernice Way 143‐160‐008 1513.01 No 06097C0879E  Honeybee Pool 1170 Golf Course Drive 143‐280‐073 1513.07 No 06097C0877E  Magnolia Pool 1401 Middlebrook Drive 047‐500‐003 1513.11 No 06097C0883E  EXHIBIT A to RESOLUTION 5 Rev 10/2014 Table 1:  Locations for ADA Transition Plan Assessment and Potential Projects  (continued)  Facility Site Address APN  Census  Tract  In 100‐year  flood  plain?   FEMA FIRM  panel  Roberts Lake Off‐Leash Dog Park 5011 Roberts Lake Road 160‐010‐032 1513.07 No 06097C0877E  Benicia Off‐Leash Dog Park 7471 Santa Barbara Drive 143‐160‐008 1513.01 No 06097C0879E  Animal Shelter Off‐Leash Dog Park 301 J. Rogers Lane 143‐040‐130 1512.01 No 06097C0877E  Cielo Way Mini‐Park 1120 Cielo Circle 158‐202‐002 1513.10 No  06097C0879E,  06097C0883E  Lydia Commons Community  Garden South of Lydia Court S 046‐540‐075 1512.03 No 06097C0879E  Lacrosse Court Mini‐Park East of Lacrosse Court  N 046‐550‐047 1512.03 No 06097C0883E  Lilac Way Tot Lot 826 Lilac Way  046‐135‐059 1512.03 No 06097C0879E  Burton Avenue Tot Lot 347 Burton Avenue 143‐244‐024 1513.01 No 06097C0879E  Carlita Circle Tot Lot 771 Carlita Circle 143‐480‐041 1513.10 No 06097C0879E  San Simeon Mini‐Park  North of 6415  Amberwood Street 158‐160‐096 1513.06 No 06097C0877E  Jasmine Circle Tot Lot  East of 1455 Jasmine  Circle 158‐220‐074 1513.09 No 06097C0881E  Hinebaugh Creek Park  North side Hinebaugh  Creek east of Country  Club Drive 143‐514‐023 1513.08 No 06097C0877E  Country Club Mini‐Park  Southwest corner,  Country Club Drive at  Golf Course Drive 143‐360‐069 1513.08 No 06097C0877E  Rohnert Park ‐ Cotati   Community Library 6250 Lynne Conde Way 143‐051‐078 1513.05 No 06097C0877E  Public right‐of‐way in vicinity of  Rancho Cotate High School 5450 Snyder Lane n/a 1513.10 No 06097C0883E  Public right‐of‐way in vicinity of  Credo High School 1290 Southwest Blvd n/a 1513.10 No 06097C0879E  Public right‐of‐way in vicinity of  Lawrence E. Jones Middle School 5154 Snyder Lane n/a 1513.09 No 06097C0881E  Public right‐of‐way in vicinity of  Technology Middle School 7165 Burton Avenue n/a 1513.01 No 06097C0879E  Public right‐of‐way in vicinity of  Community Day School  1298 Southwest  Boulevard n/a 1513.01 No 06097C0879E  Public right‐of‐way in vicinity of  Evergreen Elementary 1125 Emily Avenue n/a 1513.08 No 06097C0877E  Public right‐of‐way in vicinity of  Marguerite Hahn Elementary 825 Hudis Street n/a 1513.07 No 06097C0877E  Public right‐of‐way in vicinity of  Monte Vista Elementary 1400 Magnolia Avenue n/a 1513.11 No 06097C0883E  Public right‐of‐way in vicinity of  John Reed Elementary 390 Arlen Drive n/a 1513.05 No 06097C0879E  Public right‐of‐way in vicinity of  Waldo Rohnert Intermediate 550 Bonnie Avenue n/a 1513.01 No 06097C0879E  Public right‐of‐way in vicinity of  University Elementary La Fiesta  8511 Liman Way n/a 1512.03 No 06097C0879E  EXHIBIT A to RESOLUTION 6 Rev 10/2014 2. For ADA Sidewalk/ curb cut projects Address location of Sidewalk Census Tract: Number of curb cuts anticipated If project will involve more than the installation of curb cuts, please describe. 3. Housing Rehabilitation projects: Indicate the number of units to be assisted: N/A 4. Infrastructure: Provide all Census block groups for service area: Answer ALL of the following questions regardless of project type 5. Status of any environmental review. Environmental review has neither been performed for the ADA Transition Plan document itself, nor for the projects (which are yet to be created from the ADA Transition Plan assessments). 6. What is the status of land use, building permits or other approvals? N/A a. Attach a certification of the project’s consistency with the applicable General Plan, signed by an authorized representative of the jurisdiction in which the project is located. (Housing Rehabilitation projects excluded) b. Explain any land use (zoning, lot split, set back, or environmental) constraints that must be resolved prior to proceeding with the project. None anticipated. 7. Provide detail if the project will involve the demolition of any structure or the relocation of any persons or businesses. The facility and public right-of-way assessments, project concepts, planning level estimates and which are part of the ADA Transition Plan itself , and environmental documentation /clearance of ADA Transition Plan projects will not involve demolitions or relocations. Barrier removal projects that are later constructed as part of the overall multi-year phased ADA Transition Plan and Implementation may involve demolition, but the specific construction work as is not yet specifically identified. 8. Describe your “green” building practices and anticipated certifications (e.g. LEED Certifications). __N/A_____________________________________ a. Please attach the green score assessment provided by the jurisdiction where the project is located. If jurisdiction has no adopted green policies please refer the CDC funding policies, Section IV. I. Green Building Guidlines, for further direction. EXHIBIT A to RESOLUTION 7 Rev 10/2014 9. List anticipated target date for each of the major milestones below. Major Milestones Target Completion Date ADA Transition Plan consultant selection March 2016 Start ADA Self-Evaluation March 2016 Start ADA Transition Plan Project Assessments July 2016 Complete ADA Self-Evaluation October 2016 Complete ADA Transition Plan Project Assessments October 2016 Develop Project Concepts and Estimates March 2017 Environmental Documentation/Clearance June 2017 Adopt ADA Self-Evaluation and Transition Plan July 2017 EXHIBIT A to RESOLUTION 8 Rev 10/2014 PART III SOURCES and USES Sources of Funds: Donations Loans Grants In Kind TOTALS General Fund $ $ $ $40,000 $40,000 CDBG $ $ $75,000 $ $75,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total $ $ $75,000 $40,000 $115,000 Projected Uses: Donations Loans Grants In Kind TOTALS ADA Self-Evaluation $ $ $ $40,000 $40,000 ADA Project Assessments $ $ $45,000 $ $ ADAProject Development $ $ $30,000 $ $ NEPA Environmental $ $ $10,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total $ $ $75,000 $40,000 $115,000 EXHIBIT A to RESOLUTION CI T Y O F R O H N E R T P A R K A D A T R A N S I T I O N P L A N PR O P O S E D P R O J E C T L O C A T I O N S ( N o r th e r n P o r t i o n o f R o h n e r t P a r k ) Ro h n e r t P a r k N  MA P L E G E N D Ci t y b u i l d i n g l o c a t i o n s f o r A D A A s s e s s m e n t Pa r k l o c a t i o n s f o r A D A A s s e s s m e n t Sc h o o l l o c a t i o n s w h e r e P u b l i c R i g h t s - o f - W a y i n vi c i n i t y a r e p r o p o s e d f o r A D A A s s e s s m e n t GOLD RIDGE CENTER EX H I B I T A to RE S O L U T I O N CI T Y O F R O H N E R T P A R K A D A T R A N S I T I O N P L A N PR O P O S E D P R O J E C T L O C A TI O N S ( C e n t r a l P o r t i o n o f R o h n e r t P a r k ) Ro h n e r t P a r k N  Ci t y Ha l l CR E D O HI G H SC H O O L Ci t y C e n t e r Pl a z a Ca r l i t a M i n i Pa r k Sa n S i m e o n Mi n i P a r k Hi n e b a u g h Cr e e k P a r k MA P L E G E N D Ci t y b u i l d i n g l o c a t i o n s f o r A D A A s s e s s m e n t Pa r k l o c a t i o n s f o r A D A A s s e s s m e n t Sc h o o l l o c a t i o n s w h e r e P u b l i c R i g h t s - o f - W a y i n vi c i n i t y a r e p r o p o s e d f o r A D A A s s e s s m e n t EX H I B I T A to RE S O L U T I O N CI T Y O F R O H N E R T P A R K A D A T R A N S I T I O N P L A N PR O P O S E D P R O J E C T L O C A TI O N S ( S o u t h e r n P o r t i o n o f R o h n e r t P a r k ) Ro h n e r t P a r k Co t a t i N  Ly d i a Co m m u n i t y Ga r d e n MA P L E G E N D Ci t y b u i l d i n g l o c a t i o n s f o r A D A A s s e s s m e n t Pa r k l o c a t i o n s f o r A D A A s s e s s m e n t Sc h o o l l o c a t i o n s w h e r e P u b l i c R i g h t s - o f - W a y i n vi c i n i t y a r e p r o p o s e d f o r A D A A s s e s s m e n t EX H I B I T A to RE S O L U T I O N             Operating Budget  excerpted from  City of Rohnert Park Adopted Budget FY 2015‐16  EXHIBIT A to RESOLUTION FY 2015-16 GENERAL FUND PROPOSED BUDGET 2014-15 2015-16 $INC/(DEC) 2013-14 ADOPTED PROPOSED FROM ACTUAL BUDGET BUDGET ADOPTED REVENUE Property Taxes 3,875,521$ 3,384,879$ 3,290,000$ (94,879)$ Real Property Transfer 131,308 100,000 114,500 14,500 Sales & Use Tax 10,541,059 10,694,000 11,039,300 345,300 Transient Occupancy Tax 2,814,059 2,600,000 2,900,000 300,000 Franchise Fees 1,981,803 1,957,000 1,990,000 33,000 Licenses and Permits 1,250,920 1,130,000 1,660,193 530,193 Fines & Forfeitures 45,600 166,500 51,200 (115,300) Interest and Rents 597,472 574,304 547,754 (26,550) Intergovernmental & Grants 3,410,019 3,391,723 3,518,265 126,542 Charges for Current Services 568,335 384,770 692,350 307,580 Community Services Fees 1,406,771 1,899,240 1,421,918 (477,322) Donations & Miscellaneous 1,629,435 78,000 82,137 4,137 Cost Allocation Plan Revenue - - 1,807,223 1,807,223 TOTAL REVENUE 28,252,302$ 26,360,416$ 29,114,840$ 2,754,424$ Transfer In from Other Funds 4,615,473 5,628,456 5,788,700 160,244 TOTAL SOURCES 32,867,775$ 31,988,872$ 34,903,540$ 2,914,668$ EXPENDITURES Administration 1,861,442$ 1,845,893$ 2,087,677$ 241,784$ Finance 559,858 587,830 1,671,293 1,083,463 Development Services 1,044,375 1,098,175 1,381,476 283,301 Public Safety - Police & Fire 14,178,057 15,623,024 15,260,693 (362,331) Animal Services 452,175 541,883 501,367 (40,516) Public Works 1,367,575 2,284,530 1,921,545 (362,985) Community Services 2,748,518 2,436,770 2,071,900 (364,870) Performing Arts Center 643,463 - 913,959 913,959 Retiree Medical 1,631,042 1,794,000 2,034,200 240,200 Other General Government 1,935,980 408,784 5,670,278 5,261,494 Program Budgets 1,916,228 4,414,329 301,788 (4,112,541) SUB-TOTAL EXPENDITURES 28,338,713$ 31,035,218$ 33,816,176$ 2,780,958$ Transfer Out to Other Funds 3,159,929 643,318 1,087,364 444,046 TOTAL EXPENDITURES 31,498,642$ 31,678,536$ 34,903,540$ 3,225,004$ NET BUDGET RESULT 1,369,133$ 310,336$ -$ (310,336)$ Use of Infrastructure Reserve -$ -$ 616,000$ 616,000 Less Required Addition To Reserves - - 590,105 590,105 TOTAL BUDGETARY BALANCE 1,369,133$ 310,336$ 25,895$ (284,441)$ 1313 EXHIBIT A to RESOLUTION SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION Rev 10/2011 FUNDING APPLICATION: Capital Projects (Non-Housing) Application Summary Sheet City of Rohnert Park Laguna Bike/Ped Bridge ADA Upgrade Legal Name of Organization Program Name Agency DUNS Number: 021773106 270’ NW of intersection of Commerce Boulevard, Southwest Boulevard and Old Redwood Highway Physical Location of Activities (if more than one location, please provide primary location) Amount Projected Budget Requested: $ 48,750 for this Program: $ 58,750 CONTACT INFORMATION Darrin Jenkins, City Manager, djenkins@rpcity.org City Manager/Executive Director: Name, Title & Email address Jeffery Beiswenger, Planner III, jbeiswenger@rpcity.org Contact Person: Name, Title & Email address 130 Avram Avenue, Rohnert Park, California 94928 Mailing Address of Organization (707) 588-2253 (707) 794-9242 www.rpcity.org Telephone Fax Organization website address CDC Date and Time Stamp EXHIBIT B to RESOLUTION 3 Rev 10/2014 PART I Summary Project or Program Description: This section will be incorporated into the staff reports provided to the Community Development Committee, the Technical Advisory Committee and the Board of Supervisors. Descriptions MUST BE 125 words or less. The description will not be edited and will be truncated at 125 works. Removal of architectural barriers at east and west approaches of the Laguna Bicycle and Pedestrian Bridge located approximately 270’ NW of Commerce Boulevard, Southwest Boulevard and Old Redwood Highway where the Commerce Boulevard Bike Path crosses the Laguna Channel. Proposed project includes design, engineering and construction. Construction includes compaction grout and concrete work, asphalt path and landscape restoration, signage and other ADA upgrades as needed. PART II PROJECT TYPE Answer only ONE of the following four questions below based on the project type: 1. Facilities (ADA Restroom retrofit, New facilities, Improvements, Capital renovation) Project Street Address: (No street address. Location is 270’ NE of intersection of Commerce Boulevard, Southwest Boulevard and Old Redwood Highway) Assessors Parcel Number: 143-001-003, 143-001-004 Census Tract: 1513.06, 1512.04 Is project in the 100 year flood plain? Yes Please list the FEMA FIRM panel number: 06097C0879E Is the project, or any part of it, located within the limits of any city? Yes If yes, which city? East approach to bridge is City of Rohnert Park. West approach to bridge is in the City of Cotati. Status of Site Control: Identify the form of site control (whether ownership, lease, or option agreement) Can site acquisition be obtained within 12 months? No site acquisition will be needed. An encroachment permit will be obtained for the work on the City of Cotati parcel east of the bridge. Attach a copy of Site Control: If applying for funds to acquire the site, attach a copy of a current appraisal, if available* * The appraised value must fully secure the Commission’s loan(s). In addition, the total purchase price may not exceed the “reasonable cost” for the property. 2. For ADA Sidewalk/ curb cut projects Address location of Sidewalk Census Tract: EXHIBIT B to RESOLUTION 4 Rev 10/2014 Number of curb cuts anticipated If project will involve more than the installation of curb cuts, please describe. 3. Housing Rehabilitation projects: Indicate the number of units to be assisted: 4. Infrastructure: Provide all Census block groups for service area: 1512.04 Block 2000, 1513.06 Block 3001 Answer ALL of the following questions regardless of project type 5. Status of any environmental review. No environmental review has been conducted yet for this project. 6. What is the status of land use, building permits or other approvals? No land use approvals have been obtained or will be needed. An encroachment permit will be obtained for the work on the City of Cotati parcel east of the bridge. The bridge approach on the west side is on a City of Rohnert Park parcel. a. Attach a certification of the project’s consistency with the applicable General Plan, signed by an authorized representative of the jurisdiction in which the project is located. (Housing Rehabilitation projects excluded) b. Explain any land use (zoning, lot split, set back, or environmental) constraints that must be resolved prior to proceeding with the project. None 7. Provide detail if the project will involve the demolition of any structure or the relocation of any persons or businesses. No demolition or relocation will be required. 8. Describe your “green” building practices and anticipated certifications (e.g. LEED Certifications). __ _____________________________________ a. Please attach the green score assessment provided by the jurisdiction where the project is located. If jurisdiction has no adopted green policies please refer the CDC funding policies, Section IV. I. Green Building Guidlines, for further direction. 9. List anticipated target date for each of the major milestones below. Major Milestones Target Completion Date Environmental Review September 2016 Site Control (No site control activities are needed.) Design Completion December 2016 Bid Period Closes February 2017 Construction Begins April 2017 Construction Complete June 2017 Notice of Completion July 2017 EXHIBIT B to RESOLUTION 5 Rev 10/2014 PART III SOURCES and USES Sources of Funds: Donations Loans Grants In Kind TOTALS Gas Tax $ $ $ $10,000 $10,000 CDBG $ $ $48,750 $ $48,750 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total $ $ $48,750 $10,000 $58,750 Projected Uses: Donations Loans Grants In Kind TOTALS Land Acquisition $ $ $ $ $ Environmental Report $ $ $1,000 $ $1,000 Architect $ $ $ $ $ Engineering $ $ $ $10,000 $10,000 Project Fees $ $ $ $ $ Site Improvements $ $ $47,750 $ $47,750 Other - $ $ $ $ $ Other - $ $ $ $ $ Other - $ $ $ $ $ Total $ $ $48,750 $10,000 $58,750 EXHIBIT B to RESOLUTION La g u n a B i c y c l e a n d P e d e s t r i a n B r i d g e A p p r o a c h A D A P r o j e c t So u t h w e s t B l v d Commerce Blvd La g u n a B i k e / Pe d B r i d g e AD A P r o j e c t Ro h n e r t P a r k Co t a t i Old Redwood Hwy HWY 101 Lagu n a Cha nne l Laguna Channel N EX H I B I T B to RE S O L U T I O N             Operating Budget  excerpted from  City of Rohnert Park Adopted Budget FY 2015‐16  EXHIBIT B to RESOLUTION FY 2015-16 GENERAL FUND PROPOSED BUDGET 2014-15 2015-16 $INC/(DEC) 2013-14 ADOPTED PROPOSED FROM ACTUAL BUDGET BUDGET ADOPTED REVENUE Property Taxes 3,875,521$ 3,384,879$ 3,290,000$ (94,879)$ Real Property Transfer 131,308 100,000 114,500 14,500 Sales & Use Tax 10,541,059 10,694,000 11,039,300 345,300 Transient Occupancy Tax 2,814,059 2,600,000 2,900,000 300,000 Franchise Fees 1,981,803 1,957,000 1,990,000 33,000 Licenses and Permits 1,250,920 1,130,000 1,660,193 530,193 Fines & Forfeitures 45,600 166,500 51,200 (115,300) Interest and Rents 597,472 574,304 547,754 (26,550) Intergovernmental & Grants 3,410,019 3,391,723 3,518,265 126,542 Charges for Current Services 568,335 384,770 692,350 307,580 Community Services Fees 1,406,771 1,899,240 1,421,918 (477,322) Donations & Miscellaneous 1,629,435 78,000 82,137 4,137 Cost Allocation Plan Revenue - - 1,807,223 1,807,223 TOTAL REVENUE 28,252,302$ 26,360,416$ 29,114,840$ 2,754,424$ Transfer In from Other Funds 4,615,473 5,628,456 5,788,700 160,244 TOTAL SOURCES 32,867,775$ 31,988,872$ 34,903,540$ 2,914,668$ EXPENDITURES Administration 1,861,442$ 1,845,893$ 2,087,677$ 241,784$ Finance 559,858 587,830 1,671,293 1,083,463 Development Services 1,044,375 1,098,175 1,381,476 283,301 Public Safety - Police & Fire 14,178,057 15,623,024 15,260,693 (362,331) Animal Services 452,175 541,883 501,367 (40,516) Public Works 1,367,575 2,284,530 1,921,545 (362,985) Community Services 2,748,518 2,436,770 2,071,900 (364,870) Performing Arts Center 643,463 - 913,959 913,959 Retiree Medical 1,631,042 1,794,000 2,034,200 240,200 Other General Government 1,935,980 408,784 5,670,278 5,261,494 Program Budgets 1,916,228 4,414,329 301,788 (4,112,541) SUB-TOTAL EXPENDITURES 28,338,713$ 31,035,218$ 33,816,176$ 2,780,958$ Transfer Out to Other Funds 3,159,929 643,318 1,087,364 444,046 TOTAL EXPENDITURES 31,498,642$ 31,678,536$ 34,903,540$ 3,225,004$ NET BUDGET RESULT 1,369,133$ 310,336$ -$ (310,336)$ Use of Infrastructure Reserve -$ -$ 616,000$ 616,000 Less Required Addition To Reserves - - 590,105 590,105 TOTAL BUDGETARY BALANCE 1,369,133$ 310,336$ 25,895$ (284,441)$ 1313 EXHIBIT B to RESOLUTION ITEM NO. 5D1 1 Meeting Date: December 8, 2015, Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Mary Grace Pawson, Director of Development Services Agenda Title: An Ordinance of the City Council of the City of Rohnert Park, Acting as the Legislative Body of the City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services), Authorizing the Levy of a Special Tax within the Community Facilities District . RECOMMENDED ACTION: Adopt an Ordinance of the City Council of the City of Rohnert Park Acting as the Legislative Body of the City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services), Authorizing the Levy of a Special Tax within the Community Facilities District. BACKGROUND: The Mello-Roos Community Facilities Act of 1982, beginning with Government Code Section 53311 (the “Act”), is the statutory framework that provides the authority and describes the methodology that local agencies may use to form Community Facilities Districts (CFDs) and levy special taxes within the boundaries of those CFDs. Under the Act, CFDs may be used to fund the provision of certain authorized public services or maintenance and to finance the purchase, construction, expansion, improvement or rehabilitation of public facilities. On November 28, 2006, the City Council approved Resolution Number 2006-276 Adopting a Statement of Local Goals and Policies Concerning the Use of the Mello-Roos Community Facilities Act of 1982, which is the first step in forming CFDs. The City Council updated these local goals and policies on August 26, 2014, with Resolution Number 2014-104. On December 14, 2010, the City Council adopted Ordinance Number 832 Approving a Development Agreement with Redwood Equities Inc. (“Developer”) for the Southeast Specific Plan Area. This Development Agreement was amended by Ordinance Number 882 adopted on December 9, 2014. The Development Agreement set out a specific schedule for annual services and maintenance costs to be funded by the property within the Southeast Specific Plan Area and made provisions for those costs to be escalated annually. Based on the schedule included in the Development Agreement, the annual expected services and maintenance costs to be funded by property in the Southeast Specific Plan Area is $889,527 in Fiscal Year 2015-16. Because the CFD will require annual administration, including calculating the applicable special tax and levying the tax with the County, the proposed CFD budget includes an allowance for administrative costs, over and above the cost of annual services and maintenance. The total proposed CFD budget for Fiscal Year 2015-16 is $919,480, which includes both the annual services and maintenance costs anticipated by the Development Agreement and an allowance for Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 5D1 2 annual administration. Consistent with Development Agreement, the proposed CFD budget will be escalated annually. On January 30, 2015, the Developer filed a petition with the City requesting the formation of CFD to fund the cost of services and maintenance. On October 27, 2015, the City Council adopted Resolution 2015-174 declaring its intent to form a Community Facilities District based on the anticipated cost of service and an allowance for administration. Within its Resolution of Intention, the City Council directed staff to record the Boundary Map for the CFD, publish notice and distribute CFD ballots ahead of the November 24, 2015 Public Hearing and prepare a CFD Report. On November 24, 2015, the City Council conducted its public hearing and election for the proposed Community Facilities District. The ballot from the property owner was received and was favor of formation of the District. As a result, the City Council adopted a Resolution Certifying the Results of the November 24, 2015 Special Tax Election in said Community Facilities District and introduced an Ordinance of the City Council of the City of Rohnert Park, Acting as the Legislative Body of the City of Rohnert Park Community Facilities District No. 2015- 01 (Southeast Specific Plan – Services), Authorizing the Levy of a Special Tax within the Community Facilities District. This second reading will complete the adoption of the ordinance and allow for the levy of special taxes within the CFD. FISCAL IMPACT/FUNDING SOURCE: There are no direct fiscal implications from the requested action. The costs of forming the CFD will be covered by the reimbursement agreement with the developer. The costs of providing services and administering the CFD will be covered by the special taxes levied within the CFD. Department Head Approval Date: 12/01/2015 City Manager Approval Date: 12/01/2015 City Attorney Approval Date: NA Finance Director Approval Date: NA Attachments 1. An Ordinance of the City Council of the City of Rohnert Park, Acting as the Legislative Body of the City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan – Services), Authorizing the Levy of a Special Tax within the Community Facilities District . ORDINANCE NO. 893 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF CITY OF ROHNERT PARK COMMUNITY FACILITIES DISTRICT NO. 2015-01 (SOUTHEAST SPECIFIC PLAN - SERVICES), AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN SAID COMMUNITY FACILITIES DISTRICT WHEREAS, on October 27, 2015, the City Council (the “City Council”) of the City of Rohnert Park (the “City”) adopted Resolution No. 2015- 174 (the “Resolution of Intention”) declaring its intention to form City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan - Services) (the “Community Facilities District”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, comprising Chapter 2.5 of Part 1 of Division 2 of Title 5 of the Government Code of the State of California (the “Act”); and WHEREAS, on November 24, 2015, after providing all notice required by the Act, the City Council opened a public hearing relative to the formation of the Community Facilities District and the proposed levy of a special tax within the Community Facilities District to finance certain services and incidental expenses described in Resolution of Intention (the “Services” and the “Incidental Expenses,” respectively); and WHEREAS, at the public hearing, all persons desiring to be heard on all matters pertaining to the formation of the Community Facilities District, the furnishing of the Services and the proposed levy of the special tax within the Community Facilities District to finance the Services and the Incidental Expenses were heard, and a full and fair hearing was held; and WHEREAS, on November 24, 2015, following the close of the public hearing, the City Council adopted a resolution establishing the Community Facilities District (the “Resolution of Formation”) and calling a consolidated special election on November 24, 2015 within the Community Facilities District on two propositions relating to the levying of the special tax and the establishment of an appropriations limit for the Community Facilities District; and WHEREAS, on November 24, 2015, a special election was held within the Community Facilities District at which the qualified electors approved by more than a two-thirds vote Propositions A and B authorizing the levy of the special tax within the Community Facilities District for the purposes described in the Resolution of Formation and the establishment of an appropriations limit for the Community Facilities District as described in the Resolution of Formation. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Rohnert Park, acting in its capacity as the legislative body of City of Rohnert Park Community Facilities District No. 2015-01 (Southeast Specific Plan - Services), does ordain as follows: SECTION 1. The above recitals are all true and correct and material to this Ordinance. 2 SECTION 2. By the passage of this Ordinance, the City Council authorizes the levy of a special tax within the Community Facilities District at the maximum rates and in accordance with the rates and method of apportionment set forth in Exhibit C to the Resolution of Intention, which rate and method of apportionment is incorporated by reference herein (the “Rate and Method”). SECTION 3. The City Manager shall be responsible for annually preparing, or causing the preparation of, the roll of special tax levy obligations by assessor’s parcel number on non- exempt property within the Community Facilities District. The City Council or, to the maximum extent permitted by law, the City Manager is authorized to determine the specific special taxes to be levied on each parcel of land in the Community Facilities District, in the manner and as provided in the Rate and Method. In connection with the foregoing, the City Manager shall take any and all steps necessary in order to deliver to the Sonoma County Tax Collector, on or before the date specified in Government Code Section 53340, a certified list of all parcels subject to the special tax levy, including the amount of such tax to be levied on each parcel for the applicable tax year. The special taxes to be levied shall not exceed the maximum rates set forth in the Rate and Method, but the special taxes may be levied at lower. SECTION 4. Properties or entities of the state, federal or other local governments shall be exempt from the special tax, except as otherwise provided in Sections 53317.3 and 53317.5 of the Act and the Rate and Method. No other properties or entities are exempt from the special tax unless the properties or entities are expressly exempted in the Rate and Method of Apportionment, the Resolution of Formation, or in a resolution of consideration to levy a new special tax or special taxes or to alter the Rate or Method of an existing special tax as provided in Section 53334 of the Act. SECTION 5. All of the collections of the special tax pursuant to the Rate and Method shall be used as provided for in the Act and the Resolution of Formation. The special tax shall be levied within the Community Facilities District only so long as needed for the purposes described in the Resolution of Formation. SECTION 6. The special tax levied pursuant to the Rate and Method shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall be subject to the same penalties and the same procedure, sale and lien priority in case of delinquency as is provided for ad valorem taxes (which such procedures include the exercise of all rights and remedies permitted by law to make corrections, including, but not limited to, the issuance of amended or supplemental tax bills), as such procedure may be modified by law or by the City Council from time to time. SECTION 7. This Ordinance shall be fully in force and effective 30 days after its adoption and shall be published and posted as required by law. [THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIONALLY.] 3 This Ordinance was introduced by the City Council of the City of Rohnert Park on November 24, 2015, and was adopted on December 8, 2015 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: CITY OF ROHNERT PARK _______________________ Amy O. Ahanotu, Mayor ATTEST: JoAnne M. Buergler, City Clerk APPROVED AS TO FORM: Michelle Marchetta Kenyon, City Attorney ITEM NO. 5E 1 Meeting Date: December 8, 2015 Department: Administration Submitted By: Don Schwartz, Assistant City Manager Prepared By: Don Schwartz, Assistant City Manager Agenda Title: Authorize the City of Rohnert Park to join the Rotary Club of Rohnert Park-Cotati as a Corporate Member RECOMMENDED ACTION: Authorize the City of Rohnert Park to join the Rotary Club of Rohnert Park-Cotati as a Corporate Member. BACKGROUND: Building and maintaining relationships with community leaders is a core part of the responsibilities of the City’s management team. The City Manager, Assistant City Manager, and Department Heads meet often with their counterparts from the Cotati-Rohnert Park Unified School District, Sonoma State University, and non-profits. The City is also a Silver Member of the Rohnert Park Chamber of Commerce, for which we pay $2,500/year. City staff also regularly attend monthly Chamber lunches and other events. The Rotary Club includes numerous community and business leaders. Members of the City management team occasionally attend Rotary meetings to make presentations on City issues; the City is not a member of Rotary which historically has had memberships for individuals. Rotary has created corporate memberships which allow organizations to join and share attendance among up to four representatives. ANALYSIS: Staff recommends that the City join the Rotary Club of Rohnert Park-Cotati to strengthen the relationship between City staff and Rotary. Attendance at the weekly Rotary meetings would be shared among members of the City’s Leadership Team, including the City Manager, Assistant City Manager, and Department Heads to be designated by the City Manager. The annual membership costs include $1,000 for dues and meals and $300-$500/year for other expenses. Joining the Rotary Club is consistent with the City’s Strategic Plan, particularly Goal A: “Practice participative leadership at all levels,” and the Strategy to “Communicate with the community and team members in identifying priorities and possibilities.” Also, joining demonstrates commitment to the City value of communicating with the public, seeking citizen participation, educating residents about community issues, and listening to other perspectives. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 5E 2 A membership application outlining expectations of Rotary members is attached. OPTIONS CONSIDERED: The City could not join Rotary, and senior staff would continue to attend meetings occasionally to present on City topics. FISCAL IMPACT/FUNDING SOURCE: Staff propose that the City cover the $1,000 annual costs for annual dues and meals, and $200 toward the affiliated foundations. Staff would personally cover annual pledges and participation in events and fundraisers. Department Head Approval Date: N/A City Manager Approval Date: November 23, 2015 City Attorney Approval Date: N/A Attachments (list in packet assembly order): 1. Rotary Club Information, Membership Packet, and Application