2016/01/26 City Council Resolution 2016-006RESOLUTION NO. 2016-006
RESOLUTION OF THE CITY OF ROHNERT PARK APPROVING THE THIRD
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH DUDEK
FOR PLANNING AND ENVIRONMENTAL SERVICES AND AUTHORIZING THE
FINANCE DIRECTOR TO TAKE RELATED ACTIONS
WHEREAS, the City currently requires services in connection with the development and
community viability; and
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that the
City's purchasing functions shall be governed by the city's purchasing policy; and
WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 7.2, Consultant
meets the requirements for Sole Source purchasing as they perform a "complex and unique
function" because they provide specialized planning services; and
WHEREAS, on August 26, 2014, City and Dudek ("Consultant") entered into that certain
agreement entitled "Consultant Services Agreement" ("Agreement") to provide general planning and
environmental services which was amended on December 9, 2014 and May 26, 2015; and
WHEREAS, Consultant is currently providing high-quality, cost-effective planning services
through staff who are uniquely familiar with the City's projects and requirements; and
WHEREAS, City and Consultant now desire to enter into a Third Amendment to the Agreement
to provide for additional work for continued general planning and environmental services; and
WHEREAS, the cost of Consultant's services, including those contemplated under this
amendment are reimbursable to the City under deposit accounts and reimbursement agreements
established with various project applicants.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ROHNERT PARK AS FOLLOWS:
Section 1. Recitals. That the above recitations are true and correct and material to
this Resolution.
Section 2. Enviromnental Clearance. That the adoption of this Resolution and
accompanying Amendment is exempt from review under the California Environmental Quality
Act because the activity in question is not a project as defined under CEQA Guidelines Section
15378 in that there is no potential that the activity will result in either a direct physical change in
the environment or a reasonably foreseeable indirect physical change in the environment.
Section 3. Agreement. That the Third Amendment to the Agreement between Dudek
and the City of Rohnert Park is hereby authorized and approved in an amount not to exceed an
additional one hundred forty-five thousand dollars ($145,000.00).
Section 4. Authorization. That the City Manager is hereby authorized and directed to
take all actions to effectuate the Third Amendment to the Agreement for and on behalf of the
City of Rohnert Park, including execution if necessary, in substantially similar form to the Third
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Amendment attached hereto and incorporated by this reference as Exhibit "A," subject to minor
modifications by the City Manager or City Attorney. That the Finance Director is hereby
authorized to increase budgeted revenue and appropriations from applicant deposits and
reimbursements as necessary to fund the contract services.
DULY AND REGULARLY ADOPTED this 26 day of January, 2016.
ATTEST:
10
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(Y'Anne M. Buergler, rity Clerl
Attachment: Exhibit "A"
CITY OF ROHNERT PARK
AHANOTU: -3= CALLINAN: ! STAFFORD: Acte MACKENZIE: BELFORTE:
AYES: (C ) NOES: ( 0 ) ABSENT: ( (.� ) ABSTAIN: ( C) )
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2016-006
EXHIBIT "A"
THIRD AMENDMENT TO THE
CONSULTANT SERVICES AGREEMENT WITH DUDEK FOR
FOR PLANNING AND ENVIRONMENTAL SERVICES
This Third Amendment to Consultant Services Agreement between the City of Rohnert Park
("City") and Dudek ("Consultant") for additional services ("Third Amendment") is entered into
as of the day of 2016, ("Effective Date"), by and
between City and Consultant.
RECITALS
A. City and Consultant entered into that certain agreement entitled "Consultant Services
Agreement" ("Agreement") to provide planning and environmental consulting services;
B. City and Consultant now desire to enter into this Third Amendment to provide for
additional work as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties
hereby amend the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement, Consultant
shall provide additional services, including but not limited to, the preparation of necessary
reports and documents with additional meetings as is more particularly described in
Attachment 1, which is attached hereto and incorporated by this reference.
2. Compensation. Consultant shall perform the services described in this Third Amendment for
a total not -to -exceed amount of $145,000 thus increasing the total cost of the Agreement as
amended to $580,000.
3. Agreement in Effect. Except as amended by this Third Amendment, the Agreement and all
of its amendments shall remain in full force and effect.
4. Counterpart Signatures. This Third Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Third Amendment as of the date
first written above.
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CITY OF ROHNERT PARK: DUDEK:
By:
Darrin Jenkins, City Manager (Date)
Per Resolution No. 2016- adopted by the Rohnert Park
City Council at its meeting of January 26, 2015.
By:
Name:
(Date)
ATTEST: Name: (Date)
Title:
City Clerk
APPROVED AS TO FORM:
City Attorney
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Attachment 1
SCOPE OF WORK
May 2015
A. Development Review Planning Services
Consultant will provide contract staffing services to assist the City of Rohnert Park staff with the
project management and entitlement processing tasks for development projects under review at
the City. Service covered under this section is for service that is reimbursed by private
development and applicants under the City's cost recovery program. Tasks to be performed shall
be specifically requested by City before and work is initiated and may include:
Environmental Document Preparation and Mana enzent Provide oversight and direction
to project applicants and environmental consultants throughout completion of the EIR
process, serving as primary contact between the City, the applicant and EIR consultant.
Review and comment on the enviromnental documents on behalf of the Planning
Division. Compile all EIR review comments completed by the various City departments
and assist with the interdepartmental coordination of EIR-related comments as needed.
Oversight and management of the EIR preparation; ensure routing of submittals to the
appropriate departments and agencies; and provide EIR status/schedule updates. Ensure
departmental files provide a legally -adequate EIR administrative record. Complete or
review environmental documentation to ensure compliance with CEQA and other state
regulations.
implication Review and Coordination Assist staff in ongoing processing and
management of the applications; update and organize all project files; review and
comment on all project submittals; and be responsible for scheduling regular meetings on
an individual and group basis between City staff, applicant and other agencies as needed
to ensure steady progress of the application processing. This would include
communication and coordination with each of the City departments and agencies in a
manner that will provide consistent responses and direction to the project applicant.
3. Development Agreement Provide support to City staff with Development Agreement
negotiations and completion of draft DAs.
4. Staff Report Preparation Prepare staff reports for Park and Recreation Commission,
Planning Commission and City Council hearing, resolutions, conditions of approval and
findings, as directed by the Development Service Director.
5. Public Hearing Preparation Prepare public presentation materials, including staff reports
and exhibits for the Commission and Council hearings.
6. Annexation Prepare annexation applications and coordinate process through LAFCO.
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7. Proiect Implementation Review and provide input on all supporting plans, programs and
actions to ensure that the project is consistent with City policies and environmental
mitigation requirements. Coordinate update of Specific Plan, General Plan Diagram and
Zoning Map to reflect final decision on development projects.
8. Other Work As directed.
B. Biological Resources Studies, Permitting and Services
Consultant will provide biological services to assist the City of Rohnert Park staff with the
project management and entitlement processing tasks for development projects under review
at the City. Service covered under this section is for service that will be reimbursed by
private development and applicants under the City's cost recovery program. Tasks to be
performed shall be specifically requested by City before and work is initiated and may
include:
Biological Resources Assessments Review background information (soils, aerial photos,
topographic maps, other environmental documents). Obtain report from the California
Natural Diversity Data Base for special status species occurrences in the region. Perform
query of the California Native Plant Society database for rare plants with potential to
occur in the project area. Obtain a database report from the USFWS for special -status
species with potential to occur in the project area and critical habitat. Conduct field
survey of site to inventory vegetation types and wildlife habitat. Prepare a list of observed
plants and animals. Prepare exhibits including habitat maps, species occurrence data,
critical habitat, and ground photos. Identify the location of any special status species
populations. Prepare Biological Resources Assessment report documenting results of
research and field survey(s).
2. Special -status Plant and Animal Survevs Biologists will survey the site for the occurrence
of special -status species according to applicable regulatory guidance for surveys within
the Santa Rosa Plain Conservation Strategy Area. Prepare a list of species observed and
field map locations of any rare plant populations or special -status animal species
observed. Prepare exhibits to identify the locations of species mapped during the field
survey. Incorporate the results of the survey into survey report include recommendations
for appropriate mitigation strategies for any species identified.
Wetland Delineations and Verifications Wetland delineations will be conducted to the
standards established by the San Francisco District Corps office. Obtain and evaluate
background data, such as aerial photographs, soils maps, and other pertinent information.
Conduct a wetland delineation according to the Corps' 1987 manual using the three
parameter method described in the manual. Create a wetland delineation map showing
the features identified as waters of the United States during the delineation site visit.
Prepare a Wetland Delineation Report for submission to the U.S. Army Corps of
Engineers. Work with the Corps to finalize verification of the Wetland Delineation map.
4. Resource Agency Consultation and Permitting Resource specialists will work on behalf
of the City with applicable state and federal agencies to consult regarding Clean Water
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Act, Endangered Species Act and other regulations to obtain information and permits, as
needed.
5. Other Work As directed.
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