2016/01/26 City Council Resolution 2016-008RESOLUTION NO. 2016-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE FIRST AMENDMENT TO AN AGREEMENT FOR MANAGEMENT
AND ADMINISTRATIVE SERVICES WITH REGIONAL GOVERNMENT SERVICES
FOR PLANNING SERVICES AND AUTHORIZING THE FINANCE DIRECTOR TO
TAKE RELATED ACTIONS
WHEREAS, the City currently requires services in connection with the development and
community viability; and
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
the City's purchasing functions shall be governed by the City's purchasing policy; and
WHEREAS, Regional Government Services is currently providing high-quality, cost-
effective planning services through a Technical Advisor (Planning) who is uniquely familiar with
the City's projects and requirements; and
WHEREAS, consistent with City of Rohnert Park Purchasing Policy Section 7.2,
Consultant meets the requirements for Sole Source purchasing as they perform a "complex and
unique function" because they provide specialized planning services; and
WHEREAS, staff recommends Regional Government Services to perform these services
based on their professional skills, qualifications and unique experience with the City; and
WHEREAS, the value of the first amendment is $120,000 bringing the total not to
exceed value of the contract to $245,000.
WHEREAS, the City Council considered the first amendment to the agreement with
Regional Government Services at a duly noticed regular meeting on January 26, 2015.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the first amendment to the agreement with
Regional Government Services in substantially similar form to Exhibit A which is attached
hereto and incorporated by this reference (the "Amendment") subject to minor modification by
the City Manager or City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park, including
the Agreement.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to
increase budgeted revenue and appropriations from applicant deposits and reimbursements as
necessary to fund the contract services.
DULY AND REGULARLY ADOPTED this 26 day of January, 2016.
ATTEST:
�
Anne M. Buer, ler Cit � g � Y Cll rk
Attachment: Exhibit A
CITY OF ROHNERT PARK
AHANOTU: e CALLINAN: y�6= STAFFORD: MACKENZIE: AVC BELFORTE:
AYES: ( ) NOES: ( 0 ) ABSENT: ABSTAIN: (0 )
(2)
2016-008
AMENDMENT NO. i TO AGREEMENT FOR MANAGEMENT
AND ADMINISTRATIVE SERVICES FOR CONTINUATION OF SERVICES
This document constitutes the Continuation of Services Amendment No. 1 entered into
as of the 26th day of January , 2o16, to the Management and Administrative Services
Agreement entered into as of the 24th day of June, 2014 by and between the City of Rohnert
Park hereinafter called "Agency", and Regional Government Services Authority, hereinafter
called "RGS".
RECITALS
This Continuation of Services Amendment is entered into with reference to the following
facts and circumstances:
A. Agency desires to amend the provisions of the Management and Administrative Services
Agreement to extend the services of the Planning Program Coordinator.
B. RGS is desirous of these changes as well.
AMENDMENT NO. i
Based upon the foregoing Recitals, Agency and RGS agree to the terms of continued
services of the Planning Program Coordinator as set forth in Exhibit A, which is attached
hereto and incorporated by this reference. The terms set forth in Exhibit A supersede all
negotiations or previous agreements between the parties with respect to all or any part
of the transaction discussed in this Amendment.
C. Except as expressly amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect and binding upon the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Continuation of Services
Amendment to be executed on the date first above written by their respective officers duly
authorized in that behalf.
Signatures on the Next Page
RGS provides yualitJ�, innovative, cost-effective services exclusively to public agencies.
Main 650.587.7300 Fax 650.587.7311 P.O. Box 1350 Carmel Valley, CA 93924
www.rgs.ca.gov
Dated:
Dated:
Darrin W. Jenkins, City Manager Richard H. Averett, Executive Director
Authorized by City Council Resolution 2016-_ approved on
January 26, 2o16
ATTEST:
JoAnne Buergler, City Clerk
Michelle Marchetta Kenyon, City Attorney
EXHIBIT A
Services of the Planning Program Coordinator shall be extended to January 31, 2018 or until the cost for
services reach $245,000 unless terminated pursuant to the provisions of Section 2, Term of Agreement
and Termination, of the original Management and Administrative Services Agreement dated June 24,
2014.
Hourly rate for the services of Planning Program Coordinator shall be sixty-eight dollars ($68) per hour
effective February 1, 2016.
The not -to -exceed amount for services shall be increased by one hundred, twenty thousand dollars
($120,000) to provide funding for the extended term. The total not -to -exceed for services provided
under the Original Agreement and the Amendment shall not exceed two hundred, forty-five thousand
dollars ($245,000).